State of California Cooperative Agreement SLP-21-70-0025I (Granicus).pdf — City Council/Public Finance and Economic Development Authority/Parking Authority, July 6, 2026

STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICE

SOFTWARE LICENSING PROGRAM (SLP)
CONTRACT NO. SLP-21-70-00251
CDW
APPROVED:

CITY OF MERCED
A California Charter Municipal
Corporation
BY:

D. Scott McBride
City Manager
ATTEST:

D. SCOTT MCBRIDE, CITY CLERK
BY:

Assistant/Deputy City Clerk
APPROVED AS TO FORM:

CRAIG J. CORNWELL, CITY ATTORNEY
I Can Cornwell 516/2004
ACCOUNT DATA:

M. VENUS RODRIGUEZ
BY:

Verified by Finance Officer
CALIFORNIA DEPARTMENT OF Procurement Division
DGS 707 Third Street, 2nd Floor, MS #2-202

GENERAL SERVICES
West Sacramento, CA 95605-2811
State of California

SOFTWARE LICENSING PROGRAM (SLP)
AMENDMENT NO. 4
softwarelicensingprogram
Contractor: CDW Government LLC
Contract Number: SLP-21-70-0025I
SLP Contract Term: 06/08/2021 through 06/30/2026
Contract Base: Granicus Offer Number Granicus-SLP-2021
This amendment is being issued to:
• Revise the provision, "Issue Purchase Order To"

ISSUE PURCHASE ORDER TO
Agency purchase orders must be mailed to the
following address or e-mailed:

CDW Government LLC
230 N Milwaukee Ave.

Vernon Hills, IL 60061
Attn: Drew Gillis
E-mail: [email protected]
Agencies with questions regarding products and/or services may contact the contractor as follows:

Phone: (937) 672-5853
E-mail: [email protected]
ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME.

For State of CA: For Contractor:

AL
Anup Sreedharan (Nov 15, 2024 12:01 CST)
For Stephanne Lim Signature
Manager Sr. Manager, Program & Contract Management
Multiple Award Programs Section Printed Title
Procurement Division
Department of General Services Anup V. Sreedharan
Printed Name
01/21/2025
CDW Government LLC
Date
Company Name
11/15/2024
Date
Procurement Division | State of California | California Government Operations Agency 707 3rd Street, 2ndFloor | West Sacramento, CA 95605 | : 916.375-4400 CALIFORNIA DEPARTMENT OF Procurement Division
DGS 707 Third Street, 2nd Floor, MS #2-202

GENERAL SERVICES
West Sacramento, CA 95605-2811
State of California

SOFTWARE LICENSING PROGRAM (SLP) AGREEMENT
AMENDMENT NO. 2
softwarelicensingprogram
Contractor: CDW Government LLC
Contract Number: SLP-21-70-00251
SLP Contract Term: 06/08/2021 through 06/30/2026
Contract Base: Granicus Offer Number Granicus-SLP-2021
This amendment is being issued to:
• Extend the term of this SLP agreement through 06/30/2026 • Replace the existing agreement in its entirety.

Procurement Division | State of California | California Government Operations Agency 707 3rd Street, 2ndFloor | West Sacramento, CA 95605 | t 916.375-4400

SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT LLC
SLP-21-70-00251 AMENDMENT NO. 2
This contract is available for use by State of California departments and any city, county, special district, educational agency, local government body or corporation empowered to expend public funds. While the state makes this contract available, each local agency should make its own determination whether the SLP is consistent with their procurement policies and regulations.

The SLP Contractor is required to provide all SLP contract terms and conditions with the list of products, services and prices.

By signing below, Contractor agrees to the General Provisions dated June 21, 2022, SaaS Cloud Computing Services Special Provisions dated March 15, 2018 and all other provisions included herein.

General Provisions - Information Technology (GSPD-401IT) effective 6/21/22 Cloud Computing Services Special Provisions (Software as a Service) effective 3/15/2018
General Provisions - Information Technology Cloud Computing Software as a Service (SaaS) effective 6/21/22
For State of CA: For Contractor:

Original Signature on File Original Signature on File
Stephanne Lim Signature
Manager
Multiple Award Programs Section
Procurement Division Printed Title
Department of General Services
Printed Name
06/03/2024
Date
Company Name
Date
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SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT LLC
SLP-21-70-0025I AMENDMENT NO. 2
CONTRACTOR PROVIDES COPY OF • A report is required for each SLP, each THE CONTRACT AND SUPPLEMENTS quarter, even when no new purchase orders are received in the quarter.

The SLP Contractors are required to A separate report is required for each provide the entire contract that consists of SLP agreement. the following: • Each purchase order must be
reported only once in the quarter
• SLP Cover sheet with signatures from identified by the purchase order the DGS Procurement Division Deputy date, regardless of when the Director or designee and Contractor. services were performed, the • Ordering instructions. products were delivered, the invoice • Std. 204 Payee Data Record. was sent, or the payment was • SLP Contract terms and conditions received.
(General provisions). • Purchase orders from State and local • Software License Agreement pricing. government agencies must be • Supplements, if applicable separated on the report, as shown in the instructions.

CONTRACTOR QUARTERLY REPORTS • Any report that does not follow the required format or excludes required
SLP Contractors are required to submit information will be deemed incomplete a detailed SLP Business Activity Report
and returned to the SLP contractor for
on a quarterly basis to the SLP Unit. corrections.

This report shall be e-mailed to the SLP Taxes and freight must not be included Unit general e-mail: in the report.
• New SLP agreements, renewals, and
[email protected] amendments will be approved only if
the SLP contractor has submitted all
Alternatively, this report can be mailed to: required quarterly reports and incentive fees.

Department of General Services A quarterly report is required even Procurement Division - SLP Unit when there is no activity.

Attention: Quarterly Report Processing
707 Third Street, MS #2-202 SLP Quarterly Business Activity Reports West Sacramento, CA 95605 are due in the SLP Unit within two weeks after the end of each quarter as shown
Reports that include paper checks for below:
quarterly incentive fees must be mailed
and shall not be e-mailed. Quarter 1 Jan 1 to Mar 31 Due Apr 15 Quarter 2 Apr 1 to Jun 30 Due Jul 15
For the full instructions on completing and Quarter 3 Jul 1 to Sep 30 Due Oct 15 submitting SLP Quarterly Business Activity Quarter 4 Oct 1 to Dec 31 Due Jan 15 Reports, reference "ATTACHMENT A" of
this agreement.

CONTRACTOR QUARTERLY
Important things to remember regarding INCENTIVE FEES
SLP Quarterly Business Activity Reports:

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SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT LLC
SLP-21-70-0025I AMENDMENT NO. 2
All SLP contractors, including certified • Agency purchase order number Small Businesses and Disabled Veteran • State Agency Bill Code Business Enterprises, will be required to • Line item number pay incentive fees for all orders placed by • Unit price local government agencies. See the • Extended line item price current incentive fees in the DGS Price • Invoice total Book (https://www.dgs.ca.gov/OFS/Price-
Book). State sales tax and/or use tax shall be
itemized separately and added to each
A local government agency is any city, invoice as applicable. The company name county, district, or other local governmental on the SLP contract, purchase order and body, including the California State invoice must match or the State University (CSU) and University of Controller's Office will not approve California (UC) systems, K-12 public payment.
schools and community colleges
empowered to expend public funds. CONTRACTOR OWNERSHIP

INFORMATION
Local incentive fee payments may be
made with a paper check, electronic check CDW Government LLC is a large business or credit card. enterprise.

Contractor may make an electronic check EXECUTIVE ORDER N-6-22 - RUSSIA or credit card payment through the LPA SANCTIONS
Payment Portal
(https://www.dgs.ca.gov/PD/Services/Page On March 4, 2022, Governor Gavin -Content/Procurement-Division-Services- Newsom issued Executive Order N-6-22 List-Folder/Access-LPA-Payment-Portal). (the EO) regarding Economic Sanctions against Russia and Russian entities and
If payment is made with a paper check, the individuals. "Economic Sanctions" refers to check shall be made payable to the sanctions imposed by the U.S. government Department of General Services, SLP Unit, in response to Russia's actions in Ukraine, and must be mailed to the SLP Unit along as well as any sanctions imposed under with the applicable Quarterly Report state law. The EO directs state agencies to See the provision in this SLP entitled terminate contracts with, and to refrain "Contractor Quarterly Report Process" for from entering any new contracts with, information on when and where to send individuals or entities that are determined these checks and reports. to be a target of Economic Sanctions.

Accordingly, should the State determine
CONTRACTOR INVOICES Contractor is a target of Economic
Sanctions or is conducting prohibited
Unless otherwise stipulated, the contractor transactions with sanctioned individuals or must send their invoices to the department
entities, that shall be grounds for
address set forth in the purchase order.
termination of this agreement. The State
Invoices shall be submitted in triplicate and
shall provide Contractor advance written
shall include the following:
notice of such termination, allowing
• Contract number Contractor at least thirty (30) calendar days BUILDING GREEN • BUYING GREEN • WORKING GReEN 4

SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT LLC
SLP-21-70-0025| AMENDMENT NO. 2
to provide a written response. Termination of software appliance/hardware products shall be at the sole discretion of the State. are currently available under any mandatory Statewide Contract. State
agencies who want to purchase a software
AGENCY NON-COMPLIANCE appliance/hardware product type, other than what is available through a
Agency non-compliance with the mandatory Statewide Contract must submit requirements of this contract may result in an exemption request to the mandatory the loss of delegated purchasing authority Statewide Contract Administrator. For to use the SLP. more information and the required
justification forms regarding the exemption

PLEASE REQUEST A COPY OF ALL
process, please refer to the following

CONTRACT TERMS AND CONDITIONS
website:

FROM THE CONTRACTOR, IF NOT
PROVIDED INITIALLY. https://www.dgs.ca.gov/PD/Services/Page- Content/Procurement-Division-Services-
AVAILABLE PRODUCTS AND/OR List-Folder/Request-an-IT-Hardware- SERVICES Contract-Exemption. This restriction does
not apply to local governmental agencies.

This contract may provide for the purchase

INSTALLATION SERVICES
and warranty of software, software
maintenance, technical support, training,
installation, software as a service, and • Installation Services can only be implementation services. purchased when they are in support of software purchased under this SLP
Only products from the manufacturer listed contract.
below are available within the scope of this • Installation Services must not exceed contract: the total cost of the software.
• Granicus IMPLEMENTATION SERVICES
UNAVAILABLE PRODUCTS AND/OR Before procuring Implementation Services, SERVICES state departments should conduct an
analysis and use their own due diligence to
The following products and/or services are determine if these services are the most not available under this contract: cost effective solution that meets their business needs and security requirements.
• STANDALONE HARDWARE
• CONSULTING Requirements
• TELECOMMUNICATION PRODUCTS
• State departments must complete a
• CLOUD: IAAS/PAAS
Statement of Work (SOW) for all
Implementation services.

Notice to State Agencies: Software
appliances/hardware products offered • Job titles/categories are limited to those under the Software Publisher's pricelist are identified in the SLP price list.

NOT available under the Software
Licensing Program (SLP) if the same type
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SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT LLC
SLP-21-70-0025I AMENDMENT NO. 2
• Hourly rates must not exceed those ISSUE PURCHASE ORDER TO identified in the SLP price list.

Agency purchase orders must be mailed to
• Implementation services can only be the following address, or e-mailed:
purchased when they are in support of
software purchased under the SLP. CDW-Government LLC
75 Tri State International
• Time and Material pricing must not Lincolnshire, IL 60069 exceed the job Title hourly rate times Attn: Luke Anderson the number of hours to complete the job.

Agencies with questions regarding
NOTE: Implementation Services under products and/or services may contact the this contract must be paid in arrears. contractor as follows:

SOFTWARE MAINTENANCE, Phone: (847) 419-7416
SUBSCRIPTION AND SAAS RENEWALS E-mail: [email protected] Software Maintenance, Subscription and SHIPPING INSTRUCTIONS SaaS renewals shall be fixed at the
agencies prior applicable rates (or lower), F.O.B. (Free On Board) Destination with a 0% uplift (no up-lift) and no

DELIVERY
additional increases, fees or charges
added, for the duration of this SLP 30 days after receipt of order, or as contract. negotiated between agency and Contractor
SERVICE CREDITS and included in the purchase order.

AGENCY RESPONSIBILITY
Service credits are acceptable only if they
meet the following requirements: Agencies must contact contractors to obtain copies of the contracts and compare
Service credits must be used for
them for a best value purchasing decision.
training, certifications, or support
and must never expire even when Each agency is responsible for its own this contract term ends. contracting program and purchasing decisions, including use of the SLP
• Unused service credits can be used
program and associated outcomes.
for other services such as training,
certification, or support. Example: If This responsibility includes, but is not $1,000 is purchased in training necessarily limited to, ensuring the credits but is not fully utilized, the necessity of the services, securing department may use the remainder appropriate funding, complying with laws of unused credits for certifications or and policies, preparing the purchase order support. in a manner that safeguards the State's
interests, obtaining required approvals, and
documenting compliance with Government
Code 19130.b (3) for outsourcing services.

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SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT LLC
SLP-21-70-0025I AMENDMENT NO. 2
It is the responsibility of each agency to the reasons why the other suppliers consult as applicable with their legal staff solicited did not respond with an offer. and contracting offices for advice • Assess the offers received using best depending upon the scope or complexity of value methodology, with cost as one of the purchase order. the criteria.
• Issue a Purchase Order to the selected
If you do not have legal services available contractor. to you within your agency, the DGS Office • For SLP transactions under $10,000, of Legal Services is available to provide only one offer is required if the State services on a contractual basis. agency can establish and document that the price is fair and reasonable. The fair

ORDER REQUIREMENTS AND
and reasonable method can only be

MAXIMUM ORDER LIMIT
used for non-customizable purchases.
• Unless otherwise determined by an Local governments set their own order individual ordering agency purchasing limits, and are not bound by the order limits authority, no SLP order may be on the cover page of this contract. executed by a State agency that
exceeds that agency's purchasing SPLITTING ORDERS
authority threshold. State agencies with
approved purchasing authority, along Splitting orders to avoid any monetary with their dollar thresholds can be limitations is prohibited. obtained at the List of State
Departments with Approved Purchasing Do not circumvent normal procurement Authority. methods by splitting purchases into a
• Agencies must adhere to the detailed series of delegated purchase orders (SAM requirements in the State Contracting 3572).

Manual (SCM) when using SLP
contracts. The requirements for the Splitting a project into small projects to following bullets are in the SCM, Volume avoid either fiscal or procedural controls is 2, (for IT): If soliciting offers from a prohibited (SAM 4819.34). certified DVBE, include the Disabled
Veteran Business Enterprise MINIMUM ORDER LIMITATION
Declarations form (Std. 843) in the
There is no minimum dollar value limitation
Request for Offer. This declaration
on orders placed under this contract.
must be completed and returned by the
DVBE prime contractor and/or any ORDERING PROCEDURES
DVBE subcontractors. (See the SCM
Volume 2, Chapter 1200) 1. Order Form
• This is not a bid transaction, so the
small business preference, DVBE State departments shall use a participation goals, protest language, Contract/Delegation Purchase Order intents to award, evaluation criteria, (Std. 65) for purchases and services. advertising, etc., are not applicable.
• If less than 3 offers are received, State Local governments shall, in lieu of the agencies must document their file with State's Purchase Order (Std. 65), use their own purchase order document.

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SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT LLC
SLP-21-70-0025I AMENDMENT NO. 2
Electronic copies of the State Standard The agency is required to complete and Forms can be found at the Office of distribute the order form. For services, State Publishing web site: the agency shall modify the information http://www.dgs.ca.gov/osp (select contained on the order to include the Standard Forms). The site provides service period (start and end date), and information on the various forms and the monthly cost (or other intermittent use with the Adobe Acrobat Reader. cost), and any other information Beyond the Reader capabilities, Adobe pertinent to the services being provided.

Acrobat advanced features may be The cost for each line item should be utilized if you have Adobe Business included in the order, not just system Tools or Adobe Acrobat 4.0 installed on totals.
your computer. Direct link to the
Standard Form 65: The contractor must immediately reject (http://www.osp.dgs.ca.gov/pdf/std065.p orders that are not accurate. df) Discrepancies are to be negotiated and
incorporated into the order prior to the

2. Purchase Orders products and services being delivered.

All Ordering Agency purchase order 3. Service and Delivery after Contract documents executed under this SP Expiration
must contain the applicable SLP
contract number as show on page 1. Purchase orders must be issued before the SLP contract end term expires.

1. State Departments:

Also, purchase order amendments
Std. 65 Purchase Documents - cannot be issued to add product and State departments not transacting software maintenance if the SLP in FISCal must use the Purchasing contract end term has expired.

Authority Purchase Order (Std. 65)
for purchase execution. An CONTRACT PRICES
electronic version of the Std. 65 is
available at the DGS-PD website Contract prices for products and/or at http://www.dgs.ca.gov/ services are maximums. The ordering pd/Forms.aspx (select Standard department is encouraged to negotiate STD Forms). lower prices.

FI$Cal Purchase Documents - PRODUCT AND PRICING CHANGES State departments transacting in AND/OR UPDATES ARE NOT FI$Cal will follow the FI$Cal AUTHORIZED UNTIL REVIEWED AND procurement and contracting APPROVED BY DGS PROCUREMENT orocedures. DIVISION SOFTWARE LICENSING
PROGRAM.

2. Local Governmental Departments:

Said documents are to be sent to the
Local governmental agencies may Department of General Services (DGS) use their own purchase document Procurement Division, Software Licensing for purchase execution. Program, 707 Third Street, 2nd Floor, West BUILDING GREEN BUYING GREEN WORKING GREEN 8

SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT LLC
SLP-21-70-0025I AMENDMENT NO. 2
Sacramento, CA 95605-2811, Attention by the Contractor to each small SLP Unit. business or DVBE.

2. The Contractor will provide an ordering
CONTRACT EXTENSIONS department with the following
information at the time the order is
The initial term of this SLP contract is 3 quoted:
years and may be extended for an
additional 2-years, however an amendment a. The Contractor will state that, as the must be issued prior to contract end date. prime Contractor, it shall be NOTE: Extensions are optional and are responsible for the overall execution at the discretion of the state. of the fulfillment of the order.

SMALL BUSINESS MUST BE b. The Contractor will indicate to the CONSIDERED ordering department how the order
meets the small business or DVBE
Prior to placing orders under the SLP, state goal, as follows:
departments shall, whenever practicable,
first consider offers from small businesses • List the name of each company that have established SLP contracts [GC that is certified by the Office of Section 14846(b)]. NOTE: The Small Business and DVBE
Department of General Services auditors Certification that it intends to will request substantiation of compliance subcontract a commercially with this requirement when department useful function to; and files are reviewed. Include the small business or
DVBE certification number of
SMALL BUSINESS/DVBE - TRACKING each company listed, and attach State departments are able to claim a copy of each certification; and • Indicate the dollar amount of
subcontracting dollars towards their small
each subcontract with a small
business or DVBE goals whenever the
business or DVBE that may be
Contractor subcontracts a commercially
claimed by the ordering
useful function to a certified small business
or DVBE. The Contractor will provide the department towards the small ordering department with the name of the business or DVBE goal; and small business or DVBE used and the • Indicate what commercially dollar amount the ordering department can useful function the small apply towards its small business or DVBE business or DVBE subcontractor goal. will be providing towards
fulfillment of the order.

SMALL BUSINESS/DVBE -
SUBCONTRACTING 3. The ordering department's purchase
order must be addressed to the prime

1. The amount an ordering department Contractor, and the purchase order can claim towards achieving its small must reference the information provided business or DVBE goals is the dollar by the prime Contractor as outlined amount of the subcontract award made above.

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SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT LLC
SLP-21-70-0025I AMENDMENT NO. 2
CERTIFICATION OF PAYMENT Each equipment or software component OPTIONS - Military & Vets Code §§999.5 must be in current operation for a paying and 999.7(a) (SB588) customer and the paying customer must be external to the contractor's organization
In accordance with the State Contracting not owned by the contractor and not Manual, Volume 2, Section 1203.1, State owning the contractor). departments shall require the Contractor to
submit a complete an accurate Prime To substantiate compliance with the Contractor's Certification - DVBE Productive Use Requirements, the SLP Subcontracting Report (STD. 817) upon contractor must provide upon request the acceptance of ordered goods or services for name and address of a customer which the Contractor committed to DVBE installation and the name and telephone subcontractor participation. number of a contact person.

Upon delivery or completion of ordered
goods or services, State departments shall The elapsed time such equipment or do the following: software must have been in operation is based upon the importance of the
• Provide proper withhold notification to equipment or software for system prime contractors. operation and its cost. The following • Withhold $10,000 or the full amount of designates product categories and the the final invoice if less than $10,000 required period of time for equipment or pending receipt of the complete and software operation prior to approval of the accurate STD 817. replacement item on SLP.
• Review the STD 817. If it is
determined to be complete and Category 1 - Critical Software: Critical accurate, authorize payment of the software is software that is required to withhold control the overall operation of a computer
• If the STD 817 is late or incomplete, system or peripheral equipment. Included department must send the prime in this category are operating systems, contractor a cure notice allowing at data base management systems, language least 15 days, but not more than 30 interpreters, assemblers and compilers, days, to meet the Certification of communications software, and other Payments to DVBE Subcontractors essential system software. requirements.
• If the prime contractor does not Final Bid
comply by the identified deadline, Cost Installation Submission permanently deduct the withhold. More than
Retain all records for a minimum of six years. $100,000 8 months 6 months $10,000 up to
PRODUCTIVE USE REQUIREMENTS $100,000 4 months 3 months
Less than
The customer in-use requirement applies $10,000 1 month 1 month to all procurements of information
technology equipment and software, per Category 2 - All Information Technology the SCM, Volume 2, Chapter 1000, Section Equipment and Non-Critical Software:
1007. Information technology equipment is
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SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT LLC
SLP-21-70-00251 AMENDMENT NO. 2
defined in State Administrative Manual pertains to all the different and unique state (SAM) § 4819.2. processes has been included.

Final Bid TERMINATION OF SLP CONTRACT
Cost Installation Submission
More than 1. The State or Contractor may terminate
$100,000 6 months 4 months this SLP Contract at any time upon 30 $10,000 up days prior notice.
to $100,000 4 months 3 months 2. Upon termination or other expiration of Less than this Contract, each party will assist the
$10,000 1 month 1 month other party in orderly termination of the Contract and the transter of all assets,
STATE AND LOCAL GOVERNMENTS tangible and intangible, as may CAN USE THE SLP facilitate the orderly, nondisrupted
business continuation of each party.

State and local government use of the SLP 3. This provision shall not relieve the contracts is optional. A local government Contractor of the obligation to perform is any city, county, special district or other under any purchase order or other local governmental body or corporation, similar ordering document executed including UC, K-12 schools and community prior to the termination becoming colleges, effective.
that is empowered to expend public funds. STATEWIDE PROCUREMENT While the state makes this contract REQUIREMENTS
available, each local government agency
should make its own Departments must carefully review and adhere to the following Procurement
determination whether the SLP is Requirements, such as:
consistent with their procurement policies
and regulations. • SAM Section 4819.41 and 4832
certifications for information technology
APPLICABLE CODES, POLICIES AND procurements and compliance with GUIDELINES policies.
• Services may not be paid for in
All California codes, policies and guidelines advance.
are applicable. THE USE OF THE SLP • Departments are required to file with the

DOES NOT REDUCE OR RELIEVE
Department of Fair Employment and

STATE DEPARTMENTS OF THEIR
Housing (DFEH) a Contract Award

RESPONSIBILITY TO MEET STATEWIDE
Report Std. 16 for each order over

REQUIREMENTS REGARDING
$5,000 within 10 days of award,

CONTRACTING OR THE
including supplements that exceed

PROCUREMENT OF GOODS OR
$5,000.

SERVICES. Most procurement and
contract codes, policies, and guidelines are • Pursuant to Unemployment Insurance incorporated into The SLP contracts. Code Section 1088.8, state and local government agencies must report to the
Notwithstanding this, there is no guarantee
Employment Development Department
that "every" possible requirement that
(EDD) all payments for services that
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SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT LLC
SLP-21-70-0025I AMENDMENT NO. 2
equal $600 or more to independent sole of an undisputed invoice, whichever is proprietor contractors. See the later.
contractor's Std. Form 204, Payee Data
Record, in the SLP contract to 2. Advance Payments
determine sole proprietorship. All
inquiries regarding this subject should Advance payment is allowed for be forwarded to EDD: Technical services only under limited, narrowly questions: 916/651-6945 or Information defined circumstances, e.g. between and forms: 916/657-0529. specific departments and certain • Annual small business and disabled types of non-profit organizations, or veteran reports. when paying another government
agency (Government Code (GC) §
ETHNICITY/RACE/GENDER REPORTING 11256 - 11263 and 11019).

REQUIREMENT
It is NOT acceptable to pay in
Effective July 1, 2002, in accordance with advance, except software Public Contract Code 10116, state maintenance and license fees, which departments are to capture information on are considered a subscription and ethnicity, race, and gender of business may be paid in advance if a provision owners (not subcontractors) for all addressing payment in advance is awarded contracts, including CAL-Card included in the purchase order. transactions. Each department is required
to independently report this information to Software warranty upgrades and the Governor and the Legislature on an extensions may also be paid for in annual basis. advance, one time.

Departments are responsible for 3. Payee Data Record (Std. 204) developing their own guidelines and forms
for collecting and reporting this information, State Agencies not transacting in FI$Cal, must obtain a copy of the
Contractor participation is voluntary. Payee Data Record (Std. 204) in order to process payments. State
PAYMENTS AND INVOICES Ordering Agencies forward a copy of the Std. 204 to their accounting

1. Payment Terms office(s). Without the Std. 204,
payment may be unnecessarily
Payment will be made in accordance delayed. State Agencies should with the provisions of the California contact the Contractor for copies of Prompt Payment Act, Government the Payee Data Record
Code Section 927 et. seq. Unless
expressly exempted by statute, the 4. DGS Administrative Fees Act requires State agencies to pay
properly submitted, undisputed Orders from State Agencies:
invoices not more than 45 days after
(i) the date of acceptance of goods or The Department of General Services performance of services; or (i) receipt (DGS) will bill each State agency directly an administrative fee for use
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SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT LLC
SLP-21-70-0025I AMENDMENT NO. 2
of SLP contracts. The administrative Faxination no.: 916/376-6371 fee should NOT be included in the
order total, nor remitted before an
invoice is received from DGS.

5. Credit Card
The Contractor accepts the State of
California credit card (CAL-Card).

A Purchasing Authority Purchase
Order (Std. 65) is required even when
the ordering department chooses to
pay the contractor via the CAL-Card.

Also, the DGS administrative fee is
applicable for all SLP orders to
suppliers not California certified as a
small business.

FEDERAL DEBARMENT
When federal funds are being expended,
the department is required to obtain (retain
in file) a signed "Federal Debarment"
certification from the contractor before the
purchase order is issued. This
certification is required by the regulations
implementing Executive Order 12549,
Debarment and Suspension, 29 CFR Part
98, Section 98.510, Participants;
responsibilities. The regulations were
published as Part VII of the May 26, 1988
Federal Register (pages 19160-19211).

AMERICANS WITH DISABILITY ACT
(ADA)
(See attachment B)

DGS PROCUREMENT DIVISION

CONTACT AND PHONE NUMBER
Department of General Services
Procurement Division, SLP Unit
707 Third Street, 2nd Floor
West Sacramento, CA 95605-2811
Phone no.: 916/375-4365
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ATTACHMENT A

SLP QUARTERLY BUSINESS ACTIVITY REPORT
Company Name: Reporting Calendar Year:

Software Publisher:

Reporting Quarter: • Q1 (January to March)
Contract Number: • Q2 (April to June)
For Questions Regarding this Report: • Q3 (July to September) E-mail: • Q4 (October to December)
Check Here if No New Orders for This Quarter •

STATE GOVERNMENT AGENCY PURCHASES
Purchase Purchase Total Dollars
State Agency Agency Phone
Name Per Purchase Agency Contact Agency Address
Order Number Order Date Billing Code Number
Order
Total State Agency Dollars Reported for Quarter: $

LOCAL GOVERNMENT AGENCY PURCHASES
Local Government Agency Purchase Order Purchase Total Dollars Per Agency Phone Name Number Order Date Purchase Order Contact Agency Address Number Total Local Government Agency Dollars for Quarter: $

1.25% Remitted to DGS (of total Local Govt agency dollars reported for quarter): $ Total of State and Local Government Agency Dollars Reported for this Quarter: $ Updated 1/2024

ATTACHMENT A

SLP QUARTERLY BUSINESS ACTIVITY REPORT
Instructions for completing the SLP Quarterly Business Activity Report.

1. Complete the top of the form with the appropriate information for your company.

2. Agency Name - Identify the State agency or Local Government agency that issued the order.

3. Purchase Order Number - Identify the purchase order number (and amendment number if applicable) on the order form. This is not your invoice number. This is the number the State agency or Local Government agency assigns to the order.

4. Purchase Order Date - Identify the date the purchase order was issued, as shown on the order. This is not the date you received, accepted, or invoiced the order.

5. Agency Billing Code - Identify the State agency billing code. This is a five-digit number identified on the upper right hand corner of the Std. 65 purchase order form.

You must identify this number on all purchases made by State of California agencies.

Billing codes are not applicable to Local Government agencies.

6. Total Dollars Per PO - Identify the total dollars of the order excluding tax and freight.

Tax must NOT be included in the quarterly report, even if the agency includes tax on the purchase order. The total dollars per order should indicate the entire purchase order amount (less tax and freight) regardless of when you invoice order, perform services, deliver product, or receive payment.

7. Agency Contact - Identify the ordering agency's contact person on the purchase order.

8. Agency Address - Identify the ordering agency's address on the purchase order.

9. Phone Number - Identify the phone number for the ordering agency's contact person.

10. Total State Sales & Total Local Sales - Separately identify the total State dollars and/or Local Government agency dollars (pre-tax) for all orders placed in quarter.

11. 1.25% Remitted to DGS - Identify 1.25% of the total Local Government agency dollars reported for the quarter.

12. Grand Total - Identify the total of all State and Local Government agency dollars reported for the quarter.

Notes:
• A report is required for each SLP contract each quarter even when there are no new orders for the quarter.
• Quarterly reports are due two weeks after the end of the quarter.

Procurement Division | State of California | California Government Operations Agency 707 3rd Street, 2ndFloor | West Sacramento, CA 95605 | t 916.375-4400

ATTACHMENT B

ADA NOTICE
Procurement Division (State Department of General Services)

AMERICANS WITH DISABILITIES ACT (ADA) COMPLIANCE

POLICY OF NONDISCRIMINATION ON THE BASIS OF DISABILITY
To meet and carry out compliance with the nondiscrimination requirements of the Americans With Disabilities Act (ADA), it is the policy of the Procurement Division (within the State Department of General Services) to make every effort to ensure that its programs, activities, and services are available to all persons, including persons with disabilities.

For persons with a disability needing a reasonable accommodation to participate in the Procurement process, or for persons having questions regarding reasonable accommodations for the Procurement process, please contact the Procurement Division at (916) 375-4400 (main office); the Procurement Division TTY/TDD (telephone device for the deaf) or California Relay Service numbers which are listed below. You may also contact directly the Procurement Division contact person who is handling this procurement.

IMPORTANT: TO ENSURE THAT WE CAN MEET YOUR NEED, IT IS BEST THAT WE RECEIVE YOUR REQUEST AT LEAST 10 WORKING DAYS
BEFORE THE SCHEDULED EVENT (i.e., MEETING, CONFERENCE,
WORKSHOP, etc.) OR DEADLINE DUE-DATE FOR PROCUREMENT
DOCUMENTS.

The Procurement Division TTY telephone numbers are:

Sacramento Office: (916) 376-1891
Fullerton Office: (714) 773-2093
The California Relay Service Telephone Numbers are:

Voice: 1-800-735-2922 or 1-888-877-5379
TTY: 1-800-735-2929 or 1-888-877-5378
Speech-to-Speech: 1-800-854-7784
Updated 2/06/2018 16
Procurement Division
DGS GENERAL SERVI 707 Third Street, 2nd Floor, MS #2-202 •GENERAL SERVICES
West Sacramento, CA 95605-2811
State of California

SOFTWARE LICENSING PROGRAM (SLP)
AMENDMENT NO. 1
softwarelicensingprogram
Contractor: CDW Government LLC
Contract Number: SLP-21-70-0025|
SLP Contract Term: 06/08/2021 through 06/30/2024
Contract Base: Granicus Offer Number Granicus-SLP-2021
This amendment is being issued to:
• Update the "ISSUE PURCHASE ORDER TO" provision to change contact information.

See page 2 for provisions referenced above.

ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME.

For State of CA: For Contractor:
< Original Signature on File> < Original Signature on File> Patrick Mullen Signature
Manager
Multiple Award Programs Sectior
rocurement Divisior Printed Title
Department of General Services
Printed Name
Date
Company Name
Date
Procurement Division | State of California | California Government Operations Agency 707 3rd Street, 2ndFloor | West Sacramento, CA 95605 | t 916.375-4400

SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT LLC
SLP-21-70-0025I AMENDMENT NO. 1

ISSUE PURCHASE ORDER TO
Agency purchase orders must be mailed to
the following address, or e-mailed to
[email protected]:

CDW-Government LLC
75 Tri State International
Lincolnshire, IL 60069
Attn: Luke Anderson
Agencies with questions regarding
products and/or services may contact the
contractor as follows:

Phone: (847) 419-7416
E-mail: [email protected]
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CALIFORNIA DEPARTMENT OF Procurement Division
DGS 707 Third Street, 2nd Floor, MS #2-202

GENERAL SERVICES
West Sacramento, CA 95605-2811
State of California

SOFTWARE LICENSING PROGRAM (SLP)
softwarelicensingprogram
Contractor: CDW Government LLC
Contract Number: SLP-21-70-00251
SLP Contract Term: 06/08/2021 through 06/30/2024
Contract Base: Granicus Offer Number Granicus-SLP-2021
This contract is available for use by State of California departments and any city, county, special district, educational agency, local government body or corporation empowered to expend public funds. While the state makes this contract available, each local agency should make its own determination whether the SLP is consistent with their procurement policies and regulations.

The SLP Contractor is required to provide all SLP contract terms and conditions with the list of products, services and prices.

Terms and conditions listed below are hereby incorporated by reference and made a part of this SLP Agreement as if attached herein and shall apply to the purchase of goods or services made under this Participating Agreement. Contractor non-compliance with the requirements of this contract may result in contract termination. 2014, has Cloud Comrator Sores to the cal Provisions are area and all other provisions included herein.
1) General Provisions - Information Technology (GSPD-401IT), effective 9/5/2014 2) Cloud Computing Services Special Provisions (Software as a Service) effective 3/15/2018
Cloud Computing - Software as a Service (SaaS) General Provisions effective 6/07/2019
For State of CA: For Contractor:

Original Signature on File Original Signature on File
Patrick Mullen Signature
Manager
Multiple Award Programs Section
Procurement Division Printed Title
Department of General Services
Printed Name
Date
Company Name
Date
Procurement Division | State of California | California Government Operations Agency 707 3rd Street, 2ndFloor | West Sacramento, CA 95605 | t 916.375-4400

SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT LLC
SLP-21-70-00251
CONTRACTOR PROVIDES COPY OF SLP Quarterly Business Activity Reports THE CONTRACT AND SUPPLEMENTS are due in the SLP Unit within two weeks after the end of each quarter as shown
The SLP Contractors are required to below:
provide the entire contract that consists of
the following: Quarter 1 Jan 1 to Mar 31 Due Apr 15
Quarter 2 Apr 1 to Jun 30 Due Jul 15
• SLP Cover sheet with signatures from Quarter 3 Jul 1 to Sep 30 Due Oct 15 the DGS Procurement Division Deputy Quarter 4 Oct 1 to Dec 31 Due Jan 15 Director or designee and Contractor.
• Ordering instructions. Each contractor is required to remit to the • Std. 204 Payee Data Record. DGS-PD an incentive fee equal to 1.25% • SLP Contract terms and conditions of the total of all local government agency (General provisions). orders (excluding sales tax and freight) • Software License Agreement pricing. placed against their SLP contracts) for the • Supplements, if applicable applicable quarter.

CONTRACTOR QUARTERLY REPORTS The check covering this fee shall be made payable to the Department of General
Contractors are required to submit a Services, Software Licensing Program, and detailed report quarterly to the DGS be attached to the supporting SLP Procurement Division, Software Quarterly Report.

Licensing Program. A separate report is
required for each contract, as differentiated Mail report and check to:
by alpha suffix (if applicable). Contractors
with resellers are responsible for reporting Department of General Services Procurement Division, SLP Unit
reseller ordering activity. Any report that
does not follow the required format or that Quarterly Report Processing excludes information will be deemed PO Box 989052, MS 2-202 incomplete and returned to the contractor. Attn: Software Licensing Program West Sacramento, CA 95798-9052
All SLP contractors, including certified
Small Businesses and Disabled Veteran SLP Quarterly Reports which include a Business Enterprises, will be required to check made payable to the DGS-SLP Unit pay DGS-PD a 1.25% incentive fee for all must be mailed via hard-copy, and cannot orders placed by local government be accepted via facsimile or e-mail. agencies via a SLP contract. This policy
New contracts for contractors with
however, does not affect orders placed by
existing contracts, and extensions or
State government offices. State agencies renewals of existing contracts, will be will continue to be billed the applicable approved ONLY if the contractor has administrative use fee by the DGS-PD. submitted to the SLP Unit all quarterly The SLP Quarterly Business Activity reports, due. Each quarterly report is required within two weeks of the end of
Report form separates sales to State and
local government agencies. March, June, September, and December of each calendar year. A report is
required even when there is no activity.

BUILDING GREEN • BUYING GREEN • WORKING GREEN 2

SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT LLC
SLP-21-70-0025I
The report must include the agency name, the loss of delegated purchasing authority purchase order number, purchase order to use the SLP
date, state agency billing code, pre-tax
total order cost, agency contact name, PLEASE REQUEST A COPY OF ALL address and phone number, and total CONTRACT TERMS AND CONDITIONS dollars for the quarter. Tax must NOT be FROM THE CONTRACTOR, IF NOT included in the quarterly report, even if the PROVIDED INITIALLY. agency includes tax on the purchase order.

AVAILABLE PRODUCTS AND/OR
A sample quarterly report indicating SERVICES
required format and information is attached
for your reference (Attachment A). This contract provides for the purchase and warranty of software, technical
CONTRACTOR INVOICES support, training, installation, software as a service, and implementation services.

Unless otherwise stipulated, the contractor
must send their invoices to the department Only products from the manufacturer listed address set forth in the purchase order. below are available within the scope of this Invoices shall be submitted in triplicate and contract:
shall include the following:
• Granicus
• Contract number
• Agency purchase order number UNAVAILABLE PRODUCTS AND/OR • State Agency Bill Code SERVICES
• Line item number
The following products and/or services are
• Unit price not available under this contract:
• Extended line item price
• Invoice total • STANDALONE HARDWARE
• CONSULTING
State sales tax and/or use tax shall be
• STANDALONE TRAINING
itemized separately and added to each
• STANDALONE INSTALLATION
invoice as applicable. The company name SERVICES
on the SLP contract, purchase order and
invoice must match or the State

INSTALLATION SERVICES
Controller's Office will not approve
payment. • Installation Services can only be
purchased when they are in support of
CONTRACTOR OWNERSHIP software purchased under this SLP

INFORMATION
CDW Government LLC is a large business • Installation Services must not exceed enterprise. the total cost of the software.

AGENCY NON-COMPLIANCE IMPLEMENTATION SERVICES
Agency non-compliance with the Before procuring Implementation Services, requirements of this contract may result in state departments should conduct an BUILDING GREEN BUYING GREEN WORKING GREEN 3

SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT LLC
SLP-21-70-00251
analysis and use their own due diligence to and must never expire even when determine if these services are the most this contract term ends. cost effective solution that meets their
business needs and security requirements. • Unused service credits can be used for other services such as training,
Requirements certification, or support. Example: If
$1,000 is purchased in training
• State departments must complete a credits but is not fully utilized, the Statement of Work (SOW) for all department may use the remainder Implementation services. of unused credits for certifications o support
• Job titles/categories are limited to those
identified in the SLP price list. ISSUE PURCHASE ORDER TO • Hourly rates must not exceed those Agency purchase orders must be mailed to identified in the SLP price list. the following address, or faxed to (847) 419-6200:
• Implementation services can only be
purchased when they are in support of CDW Government LLC software purchased under the SLP. 230 N. Milwaukee Avenue Vernon Hills, IL 60061
• Time and Material pricing must not Attn: TJ Isselhard exceed the job Title hourly rate times
the number of hours to complete the job. Agencies with questions regarding products and/or services may contact the
NOTE: Implementation Services under contractor as follows:
this contract must be paid in arrears.

Phone: (312) 547-4810
SOFTWARE MAINTENANCE, E-mail: [email protected]

SUBSCRIPTION AND SAAS RENEWALS

SHIPPING INSTRUCTIONS
Software Maintenance, Subscription and
SaaS renewals shall be fixed at the F.O.B. (Free On Board) Destination agencies prior applicable rates (or lower),
with a 0% uplift (no up-lift) and no DELIVERY
additional increases, fees or charges
added, for the duration of this SLP 30 days after receipt of order, or as contract. negotiated between agency and Contractor
and included in the purchase order.

SERVICE CREDITS

SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT LLC
SLP-21-70-00251
decisions, including use of the SLP Request for Offer. This declaration program and associated outcomes. must be completed and returned by the DVBE prime contractor and/or any
This responsibility includes, but is not DVBE subcontractors. (See the SCM necessarily limited to, ensuring the Volume 3, Chapter 3) necessity of the services, securing • This is not a bid transaction, so the appropriate funding, complying with laws small business preference, DVBE and policies, preparing the purchase order participation goals, protest language, in a manner that safeguards the State's intents to award, evaluation criteria, interests, obtaining required approvals, and advertising, etc., are not applicable. documenting compliance with Government • If less than 3 offers are received, State Code 19130.b (3) for outsourcing services. agencies must document their file with the reasons why the other suppliers
It is the responsibility of each agency to solicited did not respond with an offer. consult as applicable with their legal staff • Assess the offers received using best and contracting offices for advice
depending upon the scope or complexity of value methodology, with cost as one of the criteria.
the purchase order.
• Issue a Purchase Order to the selected
contractor.

If you do not have legal services available
to you within your agency, the DGS Office • For SLP transactions under $10,000, of Legal Services is available to provide only one offer is required if the State services on a contractual basis. agency can establish and document that the price is fair and reasonable. The fair
ORDER REQUIREMENTS AND and reasonable method can only be MAXIMUM ORDER LIMIT used for non-customizable purchases. • Unless otherwise determined by an Local governments set their own order individual ordering agency purchasing limits, and are not bound by the order limits authority, no SLP order may be on the cover page of this contract. executed by a State agency that
exceeds that agency's purchasing SPLITTING ORDERS
authority threshold. State agencies with Splitting orders to avoid any monetary approved purchasing authority, along limitations is prohibited. with their dollar thresholds can be
obtained at the List of State Do not circumvent normal procurement Departments with Approved Purchasing methods by splitting purchases into a Authority. series of delegated purchase orders (SAM
• Agencies must adhere to the detailed 3572).
requirements in the State Contracting
Manual (SCM) when using SLP Splitting a project into small projects to contracts. The requirements for the avoid either fiscal or procedural controls is following bullets are in the SCM, Volume prohibited (SAM 4819.34). 3, (for IT): If soliciting offers from a
certified DVBE, include the Disabled MINIMUM ORDER LIMITATION Veteran Business Enterprise
Declarations form (Std. 843) in the
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SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT LLC
SLP-21-70-0025I
There is no minimum dollar value limitation at http://www.dgs.ca.gov/ on orders placed under this contract. pd/Forms.aspx (select Standard STD Forms).

ORDERING PROCEDURES
FISCal Purchase Documents -

1. Order Form State departments transacting in
FISCal will follow the FISCal
State departments shall use a procurement and contracting Contract/Delegation Purchase Order procedures.
(Std. 65) for purchases and services.

2. Local Governmental Departments:

Local governments shall, in lieu of the
State's Purchase Order (Std. 65), use Local governmental agencies may their own purchase order document. use their own purchase document for purchase execution.

Electronic copies of the State Standard
Forms can be found at the Office of The agency is required to complete and State Publishing web site: distribute the order form. For services, http://www.dgs.ca.gov/osp (select the agency shall modify the information Standard Forms). The site provides contained on the order to include the information on the various forms and service period (start and end date), and use with the Adobe Acrobat Reader. the monthly cost (or other intermittent Beyond the Reader capabilities, Adobe cost), and any other information Acrobat advanced features may be pertinent to the services being provided. utilized if you have Adobe Business The cost for each line item should be Tools or Adobe Acrobat 4.0 installed on included in the order, not just system your computer. Direct link to the totals.

Standard Form 65:
(http://www.osp.dgs.ca.gov/pdf/std065.p The contractor must immediately reject df) orders that are not accurate.

Discrepancies are to be negotiated and

2. Purchase Orders incorporated into the order prior to the products and services being delivered.

All Ordering Agency purchase order
documents executed under this SLP 3. Service and Delivery after Contract must contain the applicable SLP Expiration
contract number as show on page 1.

Purchase orders must be issued before

1. State Departments: the SLP contract end term expires.

Std. 65 Purchase Documents - Also, purchase order amendments State departments not transacting cannot be issued to add product and in FI$Cal must use the Purchasing software maintenance if the SLP Authority Purchase Order (Std. 65) contract end term has expired. for purchase execution. An
electronic version of the Std. 65 is CONTRACT PRICES
available at the DGS-PD website
BUILDING GREEN • BUYING GREEN • WORKING GREEN

SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT LLC
SLP-21-70-00251
Contract prices for products and/or SMALL BUSINESS/DVBE - services are maximums. The ordering SUBCONTRACTING
department is encouraged to negotiate
lower prices. 1. The amount an ordering department
can claim towards achieving its small
PRODUCT AND PRICING CHANGES business or DVBE goals is the dollar AND/OR UPDATES ARE NOT amount of the subcontract award made AUTHORIZED UNTIL REVIEWED AND by the Contractor to each small APPROVED BY DGS PROCUREMENT business or DVBE.

DIVISION SOFTWARE LICENSING 2. The Contractor will provide an ordering PROGRAM. department with the following
information at the time the order is
Said documents are to be sent to the quoted:

Department of General Services (DGS)
Procurement Division, Soffware Licensing a. The Contractor will state that, as the Program, 707 Third Street, 2nd Floor, West prime Contractor, it shall be Sacramento, CA 95605-2811, Attention responsible for the overall execution SLP Unit. of the fulfillment of the order.

SMALL BUSINESS MUST BE b. The Contractor will indicate to the CONSIDERED ordering department how the order
meets the small business or DVBE
Prior to placing orders under the SLP, state goal, as follows:
departments shall, whenever practicable,
first consider offers from small businesses • List the name of each company that have established SLP contracts [GC that is certified by the Office of Section 14846(b)]. NOTE: The Small Business and DVBE
Department of General Services auditors Certification that it intends to will request substantiation of compliance subcontract a commercially with this requirement when department useful function to; and files are reviewed. • Include the small business or
DVBE certification number of
SMALL BUSINESS/DVBE - TRACKING each company listed, and attach a copy of each certification; and
State departments are able to claim
subcontracting dollars towards their small • Indicate the dollar amount of each subcontract with a small
business or DVBE goals whenever the business or DVBE that may be Contractor subcontracts a commercially
claimed by the ordering
useful function to a certified small business department towards the small or DVBE. The Contractor will provide the business or DVBE goal; and ordering department with the name of the • Indicate what commercially small business or DVBE used and the useful function the small dollar amount the ordering department can business or DVBE subcontractor apply towards its small business or DVBE will be providing towards goal. fulfillment of the order.

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SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT LLC
SLP-21-70-0025|

3. The ordering department's purchase communications software, and other order must be addressed to the prime essential system software.

Contractor, and the purchase order
must reference the information provided Final Bid
by the prime Contractor as outlined Cost Installation Submission above. More than
$100,000 8 months 6 months
PRODUCTIVE USE REQUIREMENTS $10,000 up to
$100,000 4 months 3 months
The customer in-use requirement applies Less than
to all procurements of information $10,000 1 month 1 month technology equipment and software, per
the SCM, Volume 3, Chapter 2, Section Category 2 - All Information Technology

2.B6.2 and SCM, Volume FISCal, Chapter Equipment and Non-Critical Software:
2, Section 2.E3.2 Information technology equipment is
defined in State Administrative Manual
Each equipment or software component
(SAM) § 4819.2.
must be in current operation for a paying
customer and the paying customer must be Final Bid
external to the contractor's organization Cost Installation Submission (not owned by the contractor and not More than
owning the contractor). $100,000 6 months 4 months
$10,000 up
To substantiate compliance with the
to $100,000 4 months 3 months
Productive Use Requirements, the SLP
Less than
contractor must provide upon request the $10,000 1 month 1 month name and address of a customer
installation and the name and telephone STATE AND LOCAL GOVERNMENTS number of a contact person. CAN USE THE SLP
The elapsed time such equipment or
State and local government use of the SLP
software must have been in operation is contracts is optional. A local government based upon the importance of the is any city, county, special district or other equipment or software for system local governmental body or corporation, operation and its cost. The following including UC, K-12 schools and communit designates product categories and the colleges,
required period of time for equipment or
software operation prior to approval of the that is empowered to expend public funds. replacement item on SLP. While the state makes this contract available, each local government agency
Category 1 - Critical Software: Critical should make its own software is software that is required to
control the overall operation of a computer determination whether the SLP is system or peripheral equipment. Included consistent with their procurement policies in this category are operating systems, and regulations. data base management systems, language
interpreters, assemblers and compilers,
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SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT LLC
SLP-21-70-00251
APPLICABLE CODES, POLICIES AND procurements and compliance with GUIDELINES policies.
• Services may not be paid for in
All California codes, policies and guidelines advance.
are applicable. THE USE OF THE SLP • Departments are required to file with the DOES NOT REDUCE OR RELIEVE Department of Fair Employment and STATE DEPARTMENTS OF THEIR Housing (DFEH) a Contract Award RESPONSIBILITY TO MEET STATEWIDE Report Std. 16 for each order over REQUIREMENTS REGARDING $5,000 within 10 days of award,
CONTRACTING OR THE including supplements that exceed
PROCUREMENT OF GOODS OR $5,000.

SERVICES. Most procurement and • Pursuant to Unemployment Insurance contract codes, policies, and guidelines are Code Section 1088.8, state and local incorporated into The SLP contracts. government agencies must report to the Notwithstanding this, there is no guarantee Employment Development Department that "every" possible requirement that (EDD) all payments for services that pertains to all the different and unique state equal $600 or more to independent sole processes has been included. proprietor contractors. See the contractor's Std. Form 204, Payee Data

TERMINATION OF SLP CONTRACT
Record, in the SLP contract to

1. The State or Contractor may terminate determine sole proprietorship. All this SLP Contract at any time upon 30 inquiries regarding this subject should be forwarded to EDD: Technical
days prior notice.

2. Upon termination or other expiration of questions: 916/651-6945 or Information this Contract, each party will assist the and forms: 916/657-0529. • Annual small business and disabled
other party in orderly termination of the
Contract and the transfer of all assets, veteran reports. tangible and intangible, as may

ETHNICITY/RACE/GENDER REPORTING
facilitate the orderly, nondisrupted

REQUIREMENT
business continuation of each party.

3. This provision shall not relieve the Effective July 1, 2002, in accordance with Contractor of the obligation to perform Public Contract Code 10116, state under any purchase order or other departments are to capture information on similar ordering document executed ethnicity, race, and gender of business prior to the termination becoming owners (not subcontractors) for all effective. awarded contracts, including CAL-Card
STATEWIDE PROCUREMENT transactions. Each department is required REQUIREMENTS to independently report this information to the Governor and the Legislature on an
Departments must carefully review and annual basis.
adhere to the following Procurement
Departments are responsible for
Requirements, such as: developing their own guidelines and forms • SAM Section 4819.41 and 4832 for collecting and reporting this information. certifications for information technology Contractor participation is voluntary.

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SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT LLC
SLP-21-70-00251
PAYMENTS AND INVOICES the Std. 204 to their accounting
office(s). Without the Std. 204,

1. Payment Terms payment may be unnecessarily
delayed. State Agencies should
Payment will be made in accordance contact the Contractor for copies of with the provisions of the California the Payee Data Record Prompt Payment Act, Government
Code Section 927 et. seq. Unless 4. DGS Administrative and Incentive expressly exempted by statute, the Fees
Act requires State agencies to pay
properly submitted, undisputed Orders from State Agencies:
invoices not more than 45 days after
(i) the date of acceptance of goods or The Department of General Services performance of services; or (ii) receipt (DGS) will bill each State agency of an undisputed invoice, whichever is directly an administrative fee for use later. of SLP contracts. The administrative
fee should NOT be included in the

2. Advance Payments order total, nor remitted before an invoice is received from DGS.

Advance payment is allowed for
services only under limited, narrowly 5. Credit Card
defined circumstances, e.g. between
specific departments and certain CDW Government LLC accepts the types of non-profit organizations, or State of California credit card (CAL- when paying another government Card).
agency (Government Code (GC) §
11256 - 11263 and 11019). A Purchasing Authority Purchase Order (Std. 65) is required even when
It is NOT acceptable to pay in the ordering department chooses to advance, except software pay the contractor via the CAL-Card. maintenance and license fees, which Also, the DGS administrative fee is are considered a subscription and applicable for all SLP orders to may be paid in advance if a provision suppliers not California certified as a addressing payment in advance is small business.
included in the purchase order.

FEDERAL DEBARMENT
Software warranty upgrades and
extensions may also be paid for in When federal funds are being expended, advance, one time. the department is required to obtain (retain in file) a signed "Federal Debarment"

3. Payee Data Record (Std. 204) certification from the contractor before the purchase order is issued. This
State Agencies not transacting in certification is required by the regulations FI$Cal, must obtain a copy of the implementing Executive Order 12549, Payee Data Record (Std. 204) in Debarment and Suspension, 29 CFR Part order to process payments. State 98, Section 98.510, Participants; Ordering Agencies forward a copy of responsibilities. The regulations were BUILDING GREEN • BUYING GREEN WORKING GREEN 10

SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT LLC
SLP-21-70-00251
published as Part VII of the May 26, 1988
Federal Register (pages 19160-19211).

AMERICANS WITH DISABILITY ACT
(ADA)
(See attachment B)

DGS PROCUREMENT DIVISION

CONTACT AND PHONE NUMBER
Department of General Services
Procurement Division, SLP Unit
707 Third Street, 2nd Floor
West Sacramento, CA 95605-2811
Phone no.: 916/375-4365
Faxination no.: 916/376-6371
BUILDING GREEN BUYING GREEN WORKING GREEN 11

ATTACHMENT A

SLP QUARTERLY BUSINESS ACTIVITY REPORT
Company Name: Reporting Calendar Year:

Software Publisher:

STATE GOVERNMENT AGENCY PURCHASES
Total Dollars
State Agency Purchase Agency Per Purchase Agency Contact Agency Address Phone Name Order Number Order Date Billing Code Number
Order
Total State Agency Dollars Reported for Quarter: $

1.25% Remitted to DGS (does not apply to CA certified Small Businesses): $ Total of State and Local Government Agency Dollars Reported for this Quarter: $ Updated 7/2019