State of California Cooperative Agreement SLP-22-70-0025M (CommVault).pdf — City Council/Public Finance and Economic Development Authority/Parking Authority, July 6, 2026

STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICE

SOFTWARE LICENSING PROGRAM (SLP)
CONTRACT NO. SLP-21-70-0025M
CDW
APPROVED:

CITY OF MERCED
A California Charter Municipal
Corporation
BY:

D. Scott McBride
City Manager
ATTEST:

D. SCOTT MCBRIDE, CITY CLERK
BY:

Assistant/Deputy City Clerk
APPROVED AS TO FORM:

CRAIG J. CORNWELL, CITY ATTORNEY
I Gai orwell 5/1/2026
ACCOUNT DATA:

M. VENUS RODRIGUEZ
BY:

Verified by Finance Officer
Procurement Division
DGS • CALIFORNIA DEPARTMENT OF
GENERAL SERVICES 707 Third Street, 2nd Floor, MS #2-202 West Sacramento, CA 95605-2811
State of California

SOFTWARE LICENSING PROGRAM (SLP) AGREEMENT
AMENDMENT NO. 3
softwarelicensingprogram
Contractor: CDW Government, LLC
Contract Number: SLP-22-70-0025M
SLP Contract Term: 11/09/2022 through 11/04/2027
Contract Base: CommVault Offer Number CommVault-SLP-2022 This amendment is being issued to:
• Extend the term of this SLP agreement through 11/04/2027 • Replace the existing agreement in its entirety.

Procurement Division | State of California | California Government Operations Agency 707 3rd Street, 2ndFloor | West Sacramento, CA 95605 | t 916.375-4400

SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT, LLC
SLP-22-70-0025M AMENDMENT NO. 3
This contract is available for use by State of California departments and any city, county, special district, educational agency, local government body or corporation empowered to expend public funds. While the state makes this contract available, each local agency should make its own determination whether the SLP is consistent with their procurement policies and regulations.

The SLP Contractor is required to provide all SLP contract terms and conditions with the list of products, services and prices.

Terms and conditions listed below are hereby incorporated by reference and made a part of this SLP Agreement as if attached herein and shall apply to the purchase of goods or services made under this Participating Agreement. Contractor non-compliance with the requirements of this contract may result in contract termination.

By signing below, Contractor agrees to the Informational Technology - General Provisions (Non-Cloud Goods and Services and Cloud Computing Services) dated February 20, 2025 and all other provisions included herein.

Information Technology - General Provisions - Non-Cloud Goods & Services, DGS PD 403-ITGP (Non-Cloud), effective 02/20/2025
Information Technology - General Provisions Cloud - Computing Services, DGS PD 402-ITGP (Cloud). effective 02/20/2025
For State of CA: For Contractor:

Digitally signed by Kimberley
Kimberley Hettrick Hettrick UR
Date: 2025.10.16 12:41:23 -07'00 Strategic T Heather Kohls #igner (Oct 6, 2025 15:56 33 CDT]
For Stephanne Lim Signature
Manager
Sr. Manager
Multiple Award Programs Section
Procurement Division Printed Title
Department of General Services Anup Sreedharan
10/16/25 Printed Name
Date CDW Government LLC
Company Name
10/06/2025
Date
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SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT, LLC
SLP-22-70-0025M AMENDMENT NO. 3

CONTRACTOR PROVIDES COPY OF
THE CONTRACT AND SUPPLEMENTS Reports that include paper checks for quarterly incentive fees must be mailed
The SLP Contractors are required to and shall not be emailed. provide the entire contract that consists of For the full instructions on completing and the following: submitting SLP Quarterly Business Activity Reports, reference "ATTACHMENT A" of
• SLP Cover sheet with signatures from this agreement.
the DGS Procurement Division Deputy
Director or designee and Contractor. Important things to remember regarding SLP Quarterly Business Activity Reports:
• Ordering instructions.
• A report is required for each SLP, each
• Std. 204 Payee Data Record. quarter, even when no new purchase • SLP Contract terms and conditions orders are received in the quarter. (General provisions). • A separate report is required for each • Software License Agreement pricing. SLP agreement.
• Supplements, if applicable • Each purchase order must be reported only once in the quarter
CONTRACTOR QUARTERLY REPORTS identified by the purchase order date, regardless of when the
SLP Contractors are required to submit services were performed, the a detailed SLP Business Activity Report products were delivered, the invoice on a quarterly basis to the SLP Unit. was sent, or the payment was received.

SLP Quarterly Business Activity Reports are
Purchase orders from State and local
due to the SLP Unit within two weeks after
the end of each quarter as shown below: government agencies must be separated on the report, as shown in
Quarter the instructions.

Reporting Period Due Date
Quarter 1 Jan 1 to Mar 31 Due Apr 15 • Any report that does not follow the Quarter 2 Apr 1 to Jun 30 Due Jul 15 required format or excludes required Quarter 3 Jul 1 to Sep 30 Due Oct 15 information will be deemed incomplete Quarter 4 Oct 1 to Dec 31 Due Jan 15 and returned to the SLP contractor for This report shall be emailed to the SLP
• Taxes and freight must not be included
Unit general e-mail:
in the report.

[email protected] New SLP agreements, renewals, and
amendments will be approved only if
Alternatively, this report can be mailed to: the SLP contractor has submitted all required quarterly reports and incentive
Department of General Services fees.

Procurement Division - SLP Unit
Attention: Quarterly Report Processing • A quarterly report is required even 707 Third Street, MS #2-202 when there is no activity.

West Sacramento, CA 95605
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SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT, LLC
SLP-22-70-0025M AMENDMENT NO. 3
CONTRACTOR QUARTERLY • State Agency Bill Code
INCENTIVE FEES • Line item number
All SLP contractors, including certified • Unit price
Small Businesses and Disabled Veteran • Extended line item price Business Enterprises, will be required to • Invoice total pay incentive fees for all orders placed by State sales tax and/or use tax shall be local government agencies. See the itemized separately and added to each current incentive fees in the DGS Price invoice as applicable. The company name Book (https://www.dgs.ca.gov/OFS/Price- on the SLP contract, purchase order and Book). invoice must match or the State
A local government agency is any city, Controller's Office will not approve county, district, or other local governmental payment.
body, including the California State CONTRACTOR OWNERSHIP University (CSU) and University of INFORMATION
California (UC) systems, K-12 public
schools and community colleges CDW Government LLC is a large business empowered to expend public funds. enterprise.

Local incentive fee payments may be AGENCY NON-COMPLIANCE made with a paper check, electronic check
or credit card. Agency non-compliance with the
Contractor may make an electronic check requirements of this contract may result in or credit card payment through the LPA the loss of delegated purchasing authority Payment Portal to use the SLP.
(https://www.dgs.ca.gov/PD/Services/Page

PLEASE REQUEST A COPY OF ALL
-Content/Procurement-Division-Services-

CONTRACT TERMS AND CONDITIONS
List-Folder/Access-LPA-Payment-Portal).

FROM THE CONTRACTOR, IF NOT
If payment is made with a paper check, the PROVIDED INITIALLY. check shall be made payable to the
Department of General Services, SLP Unit, AVAILABLE PRODUCTS AND/OR and must be mailed to the SLP Unit along SERVICES
with the applicable Quarterly Report.

See the provision in this SLP entitled This contract may provide for the purchase "Contractor Quarterly Report Process" for and warranty of software, software information on when and where to send maintenance, technical support, training, these checks and reports. installation, software as a service, and implementation services.

CONTRACTOR INVOICES
Unless otherwise stipulated, the contractor Only products and services that are must send their invoices to the department proprietary to the manufacturer listed address set forth in the purchase order. below are available within the scope of this Invoices shall be submitted in triplicate and contract:
shall include the following:
• CommVault
• Contract number
• Agency purchase order number
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SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT, LLC
SLP-22-70-0025M AMENDMENT NO. 3
UNAVAILABLE PRODUCTS AND/OR Before procuring Implementation Services, SERVICES state departments should conduct an
analysis and use their own due diligence to
The following products and/or services are determine if these services are the most not available under this contract: cost effective solution that meets their business needs and security requirements.
• STANDALONE HARDWARE
• CONSULTING Requirements
• TELECOMMUNICATION PRODUCTS
• CLOUD: IAAS/PAAS • State departments must complete a
Statement of Work (SOW) for all
Notice to State Agencies: Software Implementation services. appliances/hardware products offered
under the Software Publisher's pricelist are • Job titles/categories are limited to those NOT available under the Software identified in the SLP price list.

Licensing Program (SLP) if the same type • Hourly rates must not exceed those of software appliance/hardware products identified in the SLP price list. are currently available under any
mandatory Statewide Contract. State • Implementation services can only be purchased when they are in support of
agencies who want to purchase a software
software purchased under the SLP.
appliance/hardware product type, other
than what is available through a • Time and Material pricing must not mandatory Statewide Contract must submit exceed the job Title hourly rate times an exemption request to the mandatory the number of hours to complete the job.

Statewide Contract Administrator. For NOTE: Implementation Services under more information and the required
this contract must be paid in arrears.
justification forms regarding the exemption
process, please refer to the following SOFTWARE MAINTENANCE, website: SUBSCRIPTION AND SAAS RENEWALS
https://www.dgs.ca.gov/PD/Services/Page-
Content/Procurement-Division-Services- Software Maintenance, Subscription and List-Folder/Request-an-IT-Hardware- SaaS renewals shall be fixed at the Contract-Exemption. This restriction does agency's prior applicable SLP rates (or not apply to local governmental agencies. lower), with a 0% uplift (no up-lift) and no additional increases, fees or charges
INSTALLATION SERVICES added, for the duration of this SLP contract.
• Installation Services can only be
purchased when they are in support of SERVICE CREDITS
software purchased under this SLP
contract. Service credits are acceptable only if they
• Installation Services must not exceed meet the following requirements:
the total cost of the software.
• Service credits must be used for
IMPLEMENTATION SERVICES training, certifications, or support and must never expire even when this
contract term ends.

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SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT, LLC
SLP-22-70-0025M AMENDMENT NO. 3
• Unused service credits can be used for necessity of the services, securing other services such as training, appropriate funding, complying with laws certification, or support. Example: If and policies, preparing the purchase order $1,000 is purchased in training credits in a manner that safeguards the State's but is not fully utilized, the department interests, obtaining required approvals, and may use the remainder of unused documenting compliance with Government credits for certifications or support. Code 19130.b (3) for outsourcing services.

ISSUE PURCHASE ORDER TO It is the responsibility of each agency to consult as applicable with their legal staff
Agency purchase orders must be mailed to and contracting offices for advice the following address, or e-mailed: depending upon the scope or complexity of the purchase order.

CDW Government LLC
230 N. Milwaukee Ave. If you do not have legal services available Vernon Hills, IL 60061 to you within your agency, the DGS Office Attn: Luke Anderson of Legal Services is available to provide services on a contractual basis.

Agencies with questions regarding
products and/or services may contact the ORDER REQUIREMENTS AND contractor as follows: MAXIMUM ORDER LIMIT
Phone: (847) 419-7416 • Unless otherwise determined by an E-mail: [email protected] individual ordering agency purchasing authority, no SLP order may be

SHIPPING INSTRUCTIONS
executed by a State agency that
exceeds that agency's purchasing
F.O.B. (Free On Board) Destination
authority threshold. State agencies with
DELIVERY approved purchasing authority, along
with their dollar thresholds can be
30 days after receipt of order, or as obtained at the List of State negotiated between agency and Contractor Departments with Approved Purchasing and included in the purchase order. Authority.

AGENCY RESPONSIBILITY • Agencies must adhere to the detailed requirements in the State Contracting
Agencies must contact contractors to Manual (SCM) when using SLP obtain copies of the contracts and compare contracts. The requirements for the them for a best value purchasing decision. following bullets are in the SCM, Volume 2, (for IT): If soliciting offers from a
Each agency is responsible for its own certified DVBE, include the Disabled contracting program and purchasing Veteran Business Enterprise decisions, including use of the SLP Declarations form (Std. 843) in the program and associated outcomes. Request for Offer. This declaration must be completed and returned by the
This responsibility includes, but is not DVBE prime contractor and/or any necessarily limited to, ensuring the
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SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT, LLC
SLP-22-70-0025M AMENDMENT NO. 3
DVBE subcontractors. (See the SCM There is no minimum dollar value limitation Volume 2, Chapter 1200) on orders placed under this contract. • This is not a bid transaction, so the ORDERING PROCEDURES small business preference, DVBE
participation goals, protest language, 1. Order Form
intents to award, evaluation criteria,
advertising, etc., are not applicable. State departments shall use a Contract/Delegation Purchase Order
• If less than 3 offers are received, State (Std. 65) for purchases and services. agencies must document their file with
Local governments shall, in lieu of the
the reasons why the other suppliers
solicited did not respond with an offer. State's Purchase Order (Std. 65), use their own purchase order document.
• Assess the offers received using best
value methodology, with cost as one of Electronic copies of the State Standard Forms can be found at the Office of
the criteria.

State Publishing web site:
• Issue a Purchase Order to the selected http://www.dgs.ca.gov/osp (select contractor. Standard Forms). The site provides
information on the various forms and
• For SLP transactions under $10,000, use with the Adobe Acrobat Reader. only one offer is required if the State Beyond the Reader capabilities, Adobe agency can establish and document that Acrobat advanced features may be the price is fair and reasonable. The fair utilized if you have Adobe Business and reasonable method can only be Tools or Adobe Acrobat 4.0 installed on used for non-customizable purchases. your computer. Direct link to the Standard Form 65:
• Local governments set their own order (http://www.osp.dgs.ca.gov/pdf/std065.p limits. df)
SPLITTING ORDERS 2. Purchase Orders
Splitting orders to avoid any monetary All Ordering Agency purchase order limitations is prohibited. Do not circumvent documents executed under this SLP normal procurement methods by splitting must contain the applicable SLP purchases into a series of delegated contract number as show on page 1. purchase orders per PCC 10329. Splitting
a project into small projects to avoid either a. State Departments:
fiscal or procedural controls is prohibited
per State Administrative Manual (SAM) Std. 65 Purchase Documents - State 4819.34. departments not transacting in
FI$Cal must use the Purchasing
This provision does not apply to local Authority Purchase Order (Std. 65) government agencies. for purchase execution. An electronic version of the Std. 65 is available at
MINIMUM ORDER LIMITATION the DGS-PD website at
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SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT, LLC
SLP-22-70-0025M AMENDMENT NO. 3
http://www.dgs.ca.gov/ State agencies must follow the required pd/Forms.aspx (select Standard STD GenAl purchase procedures outlined in the Forms). State Contracting Manual (SCM) and the
California Department of Technology
FISCal Purchase Documents - State
departments transacting in FI$Cal
will follow the FISCal procurement CONTRACT PRICES
and contracting procedures.

Contract prices for products and/or
b. Local Governmental Departments: services are maximums. The ordering department is encouraged to negotiate
Local governmental agencies may lower prices.
use their own purchase document
for purchase execution. PRODUCT AND PRICING CHANGES

AND/OR UPDATES ARE NOT
The agency is required to complete AUTHORIZED UNTIL REVIEWED AND and distribute the order form. For APPROVED BY DGS PROCUREMENT services, the agency shall modify the DIVISION SOFTWARE LICENSING information contained on the order to PROGRAM.
include the service period (start and
end date), and the monthly cost (or Said documents are to be sent to the other intermittent cost), and any Department of General Services (DGS) other information pertinent to the Procurement Division, Software Licensing services being provided. The cost Program, 707 Third Street, 2nd Floor, West for each line item should be included Sacramento, CA 95605-2811, Attention in the order, not just system totals. SLP Unit.

The contractor must immediately CONTRACT EXTENSIONS
reject orders that are not accurate.

Discrepancies are to be negotiated The initial term of this SLP contract is 3 and incorporated into the order prior years and may be extended for an to the products and services being additional 2-years, however an amendment delivered. must be issued prior to contract end date.

3. Service and Delivery after Contract NOTE: Extensions are optional and are Expiration at the discretion of the state.

Purchase orders must be issued before SMALL BUSINESS MUST BE the SLP contract end term expires. CONSIDERED
Also, purchase order amendments Prior to placing orders under the SLP, state cannot be issued to add product and departments shall, whenever practicable, software maintenance if the SLP first consider offers from small businesses contract end term has expired. that have established SLP contracts [GC Section 14846(b)]. NOTE: The
GENERATIVE ARTIFICIAL Department of General Services auditors INTELLIGENCE (GENAI) will request substantiation of compliance BUILDING GREEN BUYING GREEN WORKING GREEN 8

SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT, LLC
SLP-22-70-0025M AMENDMENT NO. 3
with this requirement when department • Include the small business or files are reviewed. DVBE certification number of
each company listed, and attach
SMALL BUSINESS/DVBE - TRACKING a copy of each certification; and State departments are able to claim • Indicate the dollar amount of subcontracting dollars towards their small each subcontract with a small business or DVBE goals whenever the business or DVBE that may be Contractor subcontracts a commercially claimed by the ordering useful function to a certified small business department towards the small or DVBE. The Contractor will provide the business or DVBE goal; and ordering department with the name of the • Indicate what commercially small business or DVBE used and the
useful function the small
dollar amount the ordering department can business or DVBE subcontractor apply towards its small business or DVBE will be providing towards goal. fulfillment of the order.

SMALL BUSINESS/DVBE - 3. The ordering department's purchase

SUBCONTRACTING
order must be addressed to the prime

1. The amount an ordering department Contractor, and the purchase order must reference the information provided
can claim towards achieving its small
by the prime Contractor as outlined
business or DVBE goals is the dollar
amount of the subcontract award made above.
by the Contractor to each small CERTIFICATION OF PAYMENT business or DVBE. OPTIONS - Military & Vets Code $6999.5

2. The Contractor will provide an ordering and 999.7(a) (SB588) department with the following
information at the time the order is In accordance with the State Contracting quoted: Manual, Volume 2, Section 1203.1, State
departments shall require the Contractor to
a. The Contractor will state that, as the submit a complete an accurate Prime prime Contractor, it shall be Contractor's Certification - DVBE responsible for the overall execution Subcontracting Report (STD. 817) upon of the fulfillment of the order. acceptance of ordered goods or services b. The Contractor will indicate to the for which the Contractor committed to ordering department how the order DVBE subcontractor participation. meets the small business or DVBE Upon delivery or completion of ordered goal, as follows: goods or services, State departments shall do the following:
• List the name of each company
• Provide proper withhold notification to
that is certified by the Office of
prime contractors.

Small Business and DVBE
Certification that it intends to Withhold $10,000 or the full amount of subcontract a commercially the final invoice if less than $10,000 useful function to; and
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SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT, LLC
SLP-22-70-0025M AMENDMENT NO. 3
pending receipt of the complete and designates product categories and the accurate STD 817. required period of time for equipment or software operation prior to approval of the
• Review the STD 817. If it is determined
replacement item on SLP.
to be complete and accurate, authorize
payment of the withhold.

Category 1 - Critical Software: Critical
• If the STD 817 is late or incomplete, software is software that is required to department must send the prime control the overall operation of a computer contractor a cure notice allowing at system or peripheral equipment. Included least 15 days, but not more than 30 in this category are operating systems, days, to meet the Certification of data base management systems, language Payments to DVBE Subcontractors interpreters, assemblers and compilers, requirements. communications software, and other
essential system software.
• If the prime contractor does not comply
by the identified deadline, permanently
deduct the withhold. Final Bid
Cost Installation Submission
• Retain all records for a minimum of six More than
years. $100,000 8 months 6 months
$10,000 up to
PRODUCTIVE USE REQUIREMENTS $100,000 4 months 3 months
The customer in-use requirement applies Less than
$10,000 1 month 1 month
to all procurements of information
technology equipment and software, per Category 2 - All Information Technology the SCM, Volume 2, Chapter 1000, Section Equipment and Non-Critical Software:
1007.

Information technology equipment is
Each equipment or software component defined in State Administrative Manual must be in current operation for a paying (SAM) § 4819.2. customer and the paying customer must be
external to the contractor's organization Final Bid
Cost Installation Submission
(not owned by the contractor and not
More than
owning the contractor).
$100,000 6 months 4 months
To substantiate compliance with the $10,000 up to
Productive Use Requirements, the SLP $100,000 4 months 3 months contractor must provide upon request the Less than
name and address of a customer $10,000 1 month 1 month
installation and the name and telephone
number of a contact person. STATE AND LOCAL GOVERNMENTS

SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT, LLC
SLP-22-70-0025M AMENDMENT NO. 3
including UC, K-12 schools and community STATEWIDE PROCUREMENT colleges, that is empowered to expend REQUIREMENTS
public funds. While the state makes this
contract available, each local government Departments must carefully review and agency should make its own determination adhere to the following Procurement whether the SLP is consistent with their Requirements, such as:
procurement policies and regulations.
• SAM Section 4819.41 and 4832
APPLICABLE CODES, POLICIES AND certifications for information technology GUIDELINES procurements and compliance with
policies.

All California codes, policies and guidelines
are applicable. THE USE OF THE SLP • Services may not be paid for in DOES NOT REDUCE OR RELIEVE advance.

STATE DEPARTMENTS OF THEIR • Departments are required to file with the RESPONSIBILITY TO MEET STATEWIDE Department of Fair Employment and REQUIREMENTS REGARDING Housing (DFEH) a Contract Award
CONTRACTING OR THE Report Std. 16 for each order over
PROCUREMENT OF GOODS OR $5,000 within 10 days of award, SERVICES. Most procurement and including supplements that exceed contract codes, policies, and guidelines are $5,000.
incorporated into The SLP contracts.
• Pursuant to Unemployment Insurance
Notwithstanding this, there is no guarantee
that "every" possible requirement that Code Section 1088.8, state and local pertains to all the different and unique state government agencies must report to the processes has been included. Employment Development Department (EDD) all payments for services that
TERMINATION OF SLP CONTRACT equal $600 or more to independent sole proprietor contractors. See the

1. The State or Contractor may terminate contractor's Std. Form 204, Payee Data this SLP Contract at any time upon 30 Record, in the SLP contract to days prior notice. determine sole proprietorship. All
inquiries regarding this subject should

2. Upon termination or other expiration of be forwarded to EDD: Technical this Contract, each party will assist the questions: 916/651-6945 or Information other party in orderly termination of the and forms: 916/657-0529.

Contract and the transfer of all assets,
tangible and intangible, as may • Annual small business and disabled facilitate the orderly, nondisrupted veteran reports.
business continuation of each party.

ETHNICITY/RACE/GENDER REPORTING

3. This provision shall not relieve the REQUIREMENT
Contractor of the obligation to perform
under any purchase order or other Effective July 1, 2002, in accordance with similar ordering document executed Public Contract Code 10116, state prior to the termination becoming departments are to capture information on effective. ethnicity, race, and gender of business
owners (not subcontractors) for all
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SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT, LLC
SLP-22-70-0025M AMENDMENT NO. 3
awarded contracts, including CAL-Card Software warranty upgrades and transactions. Each department is required extensions may also be paid for in to independently report this information to advance, one time. the Governor and the Legislature on an
annual basis. 3. Payee Data Record (Std. 204)
Departments are responsible for State Agencies not transacting in developing their own guidelines and forms FI$Cal, must obtain a copy of the for collecting and reporting this information, Payee Data Record (Std. 204) in order to process payments. State Ordering
Contractor participation is voluntary. Agencies forward a copy of the Std. 204 to their accounting office(s).

PAYMENTS AND INVOICES Without the Std. 204, payment may be unnecessarily delayed. State Agencies

1. Payment Terms should contact the Contractor for copies of the Payee Data Record
Payment will be made in accordance
with the provisions of the California 4. DGS Administrative Fees Prompt Payment Act, Government
Code Section 927 et. seq. Unless Orders from State Agencies:
expressly exempted by statute, the Act
requires State agencies to pay properly The Department of General Services submitted, undisputed invoices not (DGS) will bill each State agency more than 45 days after (i) the date of directly an administrative fee for use of acceptance of goods or performance of SLP contracts. The administrative fee services; or (ii) receipt of an undisputed should NOT be included in the order invoice, whichever is later. total, nor remitted before an invoice is received from DGS.

2. Advance Payments

5. Credit Card
Advance payment is allowed for
services only under limited, narrowly The Contractor accepts the State of defined circumstances, e.g. between California credit card (CAL-Card). specific departments and certain types
of non-profit organizations, or when A Purchasing Authority Purchase Order paying another government agency (Std. 65) is required even when the (Government Code (GC) § 11256 - ordering department chooses to pay the 11263 and 11019). contractor via the CAL-Card. Also, the DGS administrative fee is applicable for
It is NOT acceptable to pay in advance, all SLP orders to suppliers not except software maintenance and California certified as a small business. license fees, which are considered a
subscription and may be paid in FEDERAL DEBARMENT
advance if a provision addressing
payment in advance is included in the When federal funds are being expended, purchase order. the department is required to obtain (retain in file) a signed "Federal Debarment"
certification from the contractor before the
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SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT, LLC
SLP-22-70-0025M AMENDMENT NO. 3
purchase order is issued. This
certification is required by the regulations
implementing Executive Order 12549,
Debarment and Suspension, 29 CFR Part
98, Section 98.510, Participants;
responsibilities. The regulations were
published as Part VII of the May 26, 1988
Federal Register (pages 19160-19211).

AMERICANS WITH DISABILITY ACT
(ADA)
(See attachment B)

DGS PROCUREMENT DIVISION

CONTACT AND PHONE NUMBER
Department of General Services
Procurement Division, SLP Unit
707 Third Street, 2nd Floor
West Sacramento, CA 95605-2811
Phone no.: 916/375-4365
Faxination no.: 916/376-6371
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ATTACHMENT A

SLP QUARTERLY BUSINESS ACTIVITY REPORT
Company Name: Reporting Calendar Year:

Software Publisher:

Reporting Quarter: • Q1 (January to March)
Contract Number: • Q2 (April to June)
For Questions Regarding this Report: • Q3 (July to September) E-mail: • Q4 (October to December)
Check Here if No New Orders for This Quarter

STATE GOVERNMENT AGENCY PURCHASES
State Agency Total Dollars
Purchase Purchase Agency Phone
Name Order Number Order Date Per Purchase Agency Contact Agency Address Billing Code Order Number
Total State Agency Dollars Reported for Quarter: $

LOCAL GOVERNMENT AGENCY PURCHASES
Local Government Agency Purchase Order Purchase Total Dollars Per Agency Phone Name Number Order Date Purchase Order Contact Agency Address Number Total Local Government Agency Dollars for Quarter: $

1.25% Remitted to DGS (of total Local Govt agency dollars reported for quarter): $ Total of State and Local Government Agency Dollars Reported for this Quarter: $ Updated 1/2024

ATTACHMENT A

SLP QUARTERLY BUSINESS ACTIVITY REPORT
Instructions for completing the SLP Quarterly Business Activity Report.

1. Complete the top of the form with the appropriate information for your company.

2. Agency Name - Identify the State agency or Local Government agency that issued the order.

3. Purchase Order Number - Identify the purchase order number (and amendment number it applicable) on the order torm. This is not your invoice number. This is the number the State agency or Local Government agency assigns to the order.

4. Purchase Order Date - Identify the date the purchase order was issued, as shown on the order. This is not the date you received, accepted, or invoiced the order.

5. Agency Billing Code - Identify the State agency billing code. This is a five-digit number identified on the upper right hand corner of the Std. 65 purchase order form.

You must identify this number on all purchases made by State of California agencies.

Billing codes are not applicable to Local Government agencies.

6. Total Dollars Per PO - Identify the total dollars of the order excluding tax and freight.

Tax must NOT be included in the quarterly report, even if the agency includes tax on the purchase order. The total dollars per order should indicate the entire purchase order amount (less tax and freight) regardless of when you invoice order, perform services, deliver product, or receive payment.

7. Agency Contact - Identify the ordering agency's contact person on the purchase order.

8. Agency Address - Identify the ordering agency's address on the purchase order.

9. Phone Number - Identify the phone number for the ordering agency's contact person.

10. Total State Sales & Total Local Sales - Separately identify the total State dollars and/or Local Government agency dollars (pre-tax) for all orders placed in quarter.

11.1.25% Remitted to DGS - Identify 1.25% of the total Local Government agency dollars reported for the quarter.

12. Grand Total - Identify the total of all State and Local Government agency dollars reported for the quarter.

Notes:
• A report is required for each SLP contract each quarter even when there are no new orders for the quarter.
• Quarterly reports are due two weeks after the end of the quarter.

Procurement Division | State of California | California Government Operations Agency 707 3rd Street, 2^ Floor | West Sacramento, CA 95605 | t 916.375-4400

ATTACHMENT B

ADA NOTICE
Procurement Division (State Department of General Services)

AMERICANS WITH DISABILITIES ACT (ADA) COMPLIANCE

POLICY OF NONDISCRIMINATION ON THE BASIS OF DISABILITY
To meet and carry out compliance with the nondiscrimination requirements of the Americans With Disabilities Act (ADA), it is the policy of the Procurement Division (within the State Department of General Services) to make every effort to ensure that its programs, activities, and services are available to all persons, including persons with disabilities.

For persons with a disability needing a reasonable accommodation to participate in the Procurement process, or for persons having questions regarding reasonable accommodations for the Procurement process, please contact the Procurement Division at (916) 375-4400 (main office); the Procurement Division TTY/TDD (telephone device for the deaf) or California Relay Service numbers which are listed below. You may also contact directly the Procurement Division contact person who is handling this procurement.

IMPORTANT: TO ENSURE THAT WE CAN MEET YOUR NEED, IT IS BEST THAT WE RECEIVE YOUR REQUEST AT LEAST 10 WORKING DAYS
BEFORE THE SCHEDULED EVENT (i.e., MEETING, CONFERENCE,
WORKSHOP, etc.) OR DEADLINE DUE-DATE FOR PROCUREMENT
DOCUMENTS.

The Procurement Division TTY telephone numbers are:

Sacramento Office: (916) 376-1891
Fullerton Office: (714) 773-2093
The California Relay Service Telephone Numbers are:

Voice: 1-800-735-2922 or 1-888-877-5379
TTY: 1-800-735-2929 or 1-888-877-5378
Speech-to-Speech: 1-800-854-7784
Updated 2/06/2018 16
Procurement Division
DGS • CALIFORNIA DEPARTMENT OF
GENERAL SERVICES 707 Third Street, 2nd Floor, MS #2-202 West Sacramento, CA 95605-2811
State of California

SOFTWARE LICENSING PROGRAM (SLP)
AMENDMENT NO. 2
softwarelicensingprogram
Contractor: CDW Government LLC
Contract Number: SLP-22-70-0025M
SLP Contract Term: 11/09/2022 through 11/04/2025
Contract Base: CommVault Offer Number CommVault-SLP-2022 This amendment is being issued to:
• Revise the provision, "Issue Purchase Order To"

ISSUE PURCHASE ORDER TO
Agency purchase orders must be mailed to the
following address or e-mailed:

CDW Government LLC
230 N Milwaukee Ave.

Vernon Hills, IL 60061
Attn: Drew Gillis
E-mail: [email protected]
Agencies with questions regarding products and/or services may contact the contractor as follows:

Phone: (937) 672-5853
E-mail: [email protected]
ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME.

For State of CA: For Contractor:

BELL Anup Sreedharan (Nov 14, 2024 16:41 CST)
For Stephanne Lim Signature
Manager Sr. Manager, Program & Contract Management
Multiple Award Programs Section Printed Title
Procurement Division
Department of General Services Anup V. Sreedharan
Printed Name
01/13/2025 CDW Government LLC
Date
Company Name
11/14/2024
Date
Procurement Division | State of California | California Government Operations Agency 707 3rd Street, 2ndFloor | West Sacramento, CA 95605 | : 916.375-4400 Procurement Division

DGS CALIFORNIA DEPARTMENT OF
GENERAL SERVICES 707 Third Street, 2nd Floor, MS #2-202 West Sacramento, CA 95605-2811
State of California

SOFTWARE LICENSING PROGRAM (SLP)
AMENDMENT NO. 1
softwarelicensingprogram
Contractor: CDW Government, LLC
Contract Number: SLP-22-70-0025M
SLP Contract Term: 11/09/2022 through 11/04/2025
Contract Base: CommVault Offer Number CommVault-SLP-2022 This amendment is being issued to:

Add the provision "GENERATIVE ARTIFICIAL INTELLIGENCE (GENAI) REPORTING"

GENERATIVE ARTIFICIAL INTELLIGENCE (GENAI) REPORTING

1. State Agencies
State agencies are required to obtain a GenAl Reporting and Factsheet (STD 1000) from the Contractor prior to award.

If GenAl is disclosed by the Contractor, state agencies must follow the required GenAl purchase procedures outlined in State Contracting Manual (SCM) Volume 2, Chapter 23, Generative Artificial Intelligence (GenAl). State agencies must retain the STD 1000 and confirmation the purchase may proceed in their procurement file.

2. Contractor
Upon request by an ordering agency, Contractor must complete a GenAl Reporting and Fact Sheet (STD 1000) to identify if their solution or service includes, or makes available, any GenAl including, GenAl from third parties or subcontractors.

During the term of the contract, Contractor must notify the State in writing if their services or any work under this contract includes, or makes available, any previously unreported GenAl technology, including GenAl from third parties or subcontractors. Contractor shall immediately complete the GenAl Reporting and Factsheet (STD 1000) to notify the State of any new or previously unreported GenAl technology.

At the direction of the State, Contractor shall discontinue the use of any new or previously undisclosed GenAl technology that materially impacts functionality, risk or contract performance, until use of such GenAl technology has been approved by the State.

Failure to disclose GenAl use to the State and submit the GenAl Reporting and Factsheet (STD 1000) may be considered a breach of the contract by the State at its sole discretion and the State may consider such failure to disclose GenAl and/or failure to submit the GenAl Reporting and Factsheet (STD 1000) as grounds for the immediate termination of the contract. The State is entitled to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Procurement Division | State of California | California Government Operations Agency 707 3rd Street, 2ndFloor | West Sacramento, CA 95605 | t 916.375-4400

SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT LLC
SLP-22-70-0025M AMENDMENT NO. 1
The State reserves the right to amend the contract, without additional cost, to incorporate GenAl Special Provisions into the contract at its sole discretion and/or terminate any contract that presents an unacceptable level of risk to the State.

If Contractor identifies GenAl in their solution, a copy of the STD 1000 must be submitted to the State Contract Administrator.

ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME.

For State of CA: For Contractor:

Original Signature on File Original Signature on File
Stephanne Lim Signature
Manager
Multiple Award Programs Section
Procurement Division Printed Title
Department of General Services
Printed Name
10/28/2024
Date
Company Name
Date
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Procurement Division

CALIFORNIA DEPARTMENT OF
DGS 707 Third Street, 2nd Floor, MS #2-202

GENERAL SERVICES
West Sacramento, CA 95605-2811
State of California

SOFTWARE LICENSING PROGRAM (SLP) AGREEMENT
softwarelicensingprogram
Contractor: CDW Government LLC
Contract Number: SLP-22-70-0025M
SLP Contract Term: 11/09/2022 through 11/04/2025
Contract Base: CommVault Offer Number CommVault-SLP-2022 This contract is available for use by State of Calitornia departments and any city, county, special district, educational agency, local government body or corporation empowered to expend public tunds. While the state makes this contract available, each local agency shouk make its own determination whether the SLP is consistent with their procurement policies and regulations.

The SLP Contractor is required to provide all SLP contract terms and conditions with the list of products, services and prices.

By signing below, Contractor agrees to the General Provisions dated June 21, 2022, SaaS Cloud Computing Services Special Provisions dated March 15, 2018 and all other provisions included herein.

General Provisions - Information Technology (GSPD-401IT) effective 6/21/22 Cloud Computing Services Special Provisions (Software as a Service) effective 3/15/2018
General Provisions - Information Technology Cloud Computing Software as a Service (SaaS) effective 6/21/22
For State of CA: For Contractor:

Original Signature on File Original Signature on File
Stephanne Lim Signature
Manager
Multiple Award Programs Section
Procurement Division Printed Title
Department of General Services
Printed Name
Date
Company Name
Date
Procurement Division | State of California | California Government Operations Agency 707 3rd Street, 2ndFloor | West Sacramento, CA 95605 | t 916.375-4400

SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT LLC
SLP-22-70-0025M
CONTRACTOR PROVIDES COPY OF SLP Quarterly Business Activity Reports THE CONTRACT AND SUPPLEMENTS are due in the SLP Unit within two weeks after the end of each quarter as shown
The SLP Contractors are required to below:
provide the entire contract that consists of
the following: Quarter 1 Jan 1 to Mar 31 Due Apr 15
Quarter 2 Apr 1 to Jun 30 Due Jul 15
• SLP Cover sheet with signatures from Quarter 3 Jul 1 to Sep 30 Due Oct 15 the DGS Procurement Division Deputy Quarter 4 Oct 1 to Dec 31 Due Jan 15 Director or designee and Contractor.
• Ordering instructions. Each contractor is required to remit to the • Std. 204 Payee Data Record DGS-PD an incentive fee equal to 1.25% • SLP Contract terms and conditions of the total of all local government agency (General provisions). orders (excluding sales tax and freight) • Software License Agreement pricing. placed against their SLP contracts) for the • Supplements, if applicable applicable quarter.

CONTRACTOR QUARTERLY REPORTS The check covering this fee shall be made payable to the Department of General
Contractors are required to submit a Services, Software Licensing Program, and detailed report quarterly to the DGS be attached to the supporting SLP Procurement Division, Software Quarterly Report.

Licensing Program. A separate report is
required for each contract, as differentiated Mail report and check to:
by alpha suffix (if applicable). Contractors
Department of General Services
with resellers are responsible for reporting
reseller ordering activity. Any report that Procurement Division, SLP Unit does not follow the required format or that Quarterly Report Processing excludes information will be deemed PO Box 989052, MS 2-202 incomplete and returned to the contractor. Attn: Software Licensing Program West Sacramento, CA 95798-9052
All SLP contractors, including certified
Small Businesses and Disabled Veteran SLP Quarterly Reports which include a Business Enterprises, will be required to check made payable to the DGS-SLP Unit pay DGS-PD a 1.25% incentive fee for all must be mailed via hard-copy, and cannot be accepted via facsimile or e-mail.
orders placed by local government
agencies via a SLP contract. This policy New contracts for contractors with however, does not affect orders placed by existing contracts, and extensions or State government offices. State agencies renewals of existing contracts, will be will continue to be billed the applicable
approved ONLY if the contractor has
administrative use fee by the DGS-PD. submitted to the SLP Unit all quarterly The SLP Quarterly Business Activity reports, due. Each quarterly report is required within two weeks of the end of
Report form separates sales to State and
local government agencies. March, June, September, and December of each calendar year. A report is
required even when there is no activity.

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SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT LLC
SLP-22-70-0025M
The report must include the agency name, On March 4, 2022, Governor Gavin purchase order number, purchase order Newsom issued Executive Order N-6-22 date, state agency billing code, pre-tax (the EO) regarding Economic Sanctions total order cost, agency contact name, against Russia and Russian entities and address and phone number, and total individuals. "Economic Sanctions" refers to dollars for the quarter. Tax must NOT be sanctions imposed by the U.S. government included in the quarterly report, even if the in response to Russia's actions in Ukraine, agency includes tax on the purchase order. as well as any sanctions imposed under state law. The EO directs state agencies to
A sample quarterly report indicating terminate contracts with, and to refrain required format and information is attached from entering any new contracts with, for your reference (Attachment A). individuals or entities that are determined to be a target of Economic Sanctions.

CONTRACTOR INVOICES Accordingly, should the State determine Contractor is a target of Economic
Unless otherwise stipulated, the contractor Sanctions or is conducting prohibited must send their invoices to the department
transactions with sanctioned individuals or
address set forth in the purchase order.
entities, that shall be grounds for
Invoices shall be submitted in triplicate and
termination of this agreement. The State
shall include the following: shall provide Contractor advance written notice of such termination, allowing
• Contract number
Contractor at least thirty (30) calendar days
• Agency purchase order number
to provide a written response. Termination
• State Agency Bill Code shall be at the sole discretion of the State. • Line item number
• Unit price
• Extended line item price AGENCY NON-COMPLIANCE
• Invoice total
Agency non-compliance with the
State sales tax and/or use tax shall be requirements of this contract may result in itemized separately and added to each the loss of delegated purchasing authority invoice as applicable. The company name to use the SLP. on the SLP contract, purchase order and
invoice must match or the State PLEASE REQUEST A COPY OF ALL Controller's Office will not approve CONTRACT TERMS AND CONDITIONS payment. FROM THE CONTRACTOR, IF NOT
PROVIDED INITIALLY.

CONTRACTOR OWNERSHIP

INFORMATION AVAILABLE PRODUCTS AND/OR

SERVICES
CDW Government LLC is a large business
enterprise. This contract provides for the purchase
and warranty of software, software
EXECUTIVE ORDER N-6-22 - RUSSIA maintenance, technical support, training.

SANCTIONS installation, software as a service, and
implementation services.

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SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT LLC
SLP-22-70-0025M
Only products from the manufacturer listed IMPLEMENTATION SERVICES below are available within the scope of this
contract: Before procuring Implementation Services,
state departments should conduct an
• CommVault analysis and use their own due diligence to determine if these services are the most
UNAVAILABLE PRODUCTS AND/OR cost effective solution that meets their SERVICES business needs and security requirements.

The following products and/or services are Requirements not available under this contract:
• State departments must complete a
• STANDALONE HARDWARE Statement of Work (SOW) for all
• CONSULTING Implementation services.

Notice to State Agencies: Software • Job titles/categories are limited to those appliances/hardware products offered identified in the SLP price list. under the Software Publisher's pricelist are
NOT available under the Software • Hourly rates must not exceed those Licensing Program (SLP) if the same type identified in the SLP price list. of software appliance/hardware products
are currently available under any • Implementation services can only be mandatory Statewide Contract. State purchased when they are in support of agencies who want to purchase a software software purchased under the SLP. appliance/hardware product type, other
than what is available through a • Time and Material pricing must not mandatory Statewide Contract must submit exceed the job Title hourly rate times an exemption request to the mandatory the number of hours to complete the job.

Statewide Contract Administrator. For
more information and the required NOTE: Implementation Services under justification forms regarding the exemption this contract must be paid in arrears. process, please refer to the following SOFTWARE MAINTENANCE, website:

SUBSCRIPTION AND SAAS RENEWALS
https://www.dgs.ca.gov/PD/Services/Page-
Content/Procurement-Division-Services- Software Maintenance, Subscription and List-Folder/Request-an-IT-Hardware- SaaS renewals shall be fixed at the Contract-Exemption. This restriction does agencies prior applicable rates (or lower). not apply to local governmental agencies. with a 0% uplift (no up-lift) and no additional increases, fees or charges
INSTALLATION SERVICES added, for the duration of this SLP • Installation Services can only be contract.
purchased when they are in support of SERVICE CREDITS
software purchased under this SLP
contract. Service credits are acceptable only if they
• Installation Services must not exceed meet the following requirements:
the total cost of the software.

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SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT LLC
SLP-22-70-0025M
• Service credits must be used for Each agency is responsible for its own training, certifications, or support contracting program and purchasing and must never expire even when decisions, including use of the SLP this contract term ends. program and associated outcomes. • Unused service credits can be used This responsibility includes, but is not for other services such as training, necessarily limited to, ensuring the certification, or support. Example: If necessity of the services, securing $1,000 is purchased in training appropriate funding, complying with laws credits but is not fully utilized, the and policies, preparing the purchase order department may use the remainder in a manner that safeguards the State's of unused credits for certifications or interests, obtaining required approvals, and support. documenting compliance with Government
Code 19130.b (3) for outsourcing services.

ISSUE PURCHASE ORDER TO
It is the responsibility of each agency to
Agency purchase orders must be mailed to consult as applicable with their legal staff the following address, or e-mailed: and contracting offices for advice depending upon the scope or complexity of
CDW Government LLC the purchase order.
230 N. Milwaukee Ave.

Vernon Hills, IL 60061 If you do not have legal services available Attn: Luke Anderson to you within your agency, the DGS Office of Legal Services is available to provide
Agencies with questions regarding services on a contractual basis. products and/or services may contact the
contractor as follows: ORDER REQUIREMENTS AND

MAXIMUM ORDER LIMIT
Phone: (847) 419-7416
E-mail: [email protected] • Unless otherwise determined by an individual ordering agency purchasing
SHIPPING INSTRUCTIONS authority, no SLP order may be
executed by a State agency that
F.O.B. (Free On Board) Destination exceeds that agency's purchasing DELIVERY authority threshold. State agencies with
approved purchasing authority, along
with their dollar thresholds can be
30 days after receipt of order, or as
negotiated between agency and Contractor obtained at the List of State and included in the purchase order. Departments with Approved Purchasing Authority.

SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT LLC
SLP-22-70-0025M
Veteran Business Enterprise There is no minimum dollar value limitation Declarations form (Sta. 843) in the on orders placed under this contract.

Request for Offer. This declaration
must be completed and returned by the ORDERING PROCEDURES DVBE prime contractor and/or any
DVBE subcontractors. (See the SCM 1. Order Form
Volume 2, Chapter 1200)
State departments shall use a
• This is not a bid transaction, so the
Contract/Delegation Purchase Order
small business preference, DVBE
(Std. 65) for purchases and services.
participation goals, protest language,
intents to award, evaluation criteria, Local governments shall, in lieu of the advertising, etc., are not applicable.

State's Purchase Order (Std. 65), use
• If less than 3 offers are received, State their own purchase order document. agencies must document their file with
the reasons why the other suppliers Electronic copies of the State Standard solicited did not respond with an offer. Forms can be found at the Office of • Assess the offers received using best State Publishing web site:
value methodology, with cost as one of http://www.dgs.ca.gov/osp(select the criteria. Standard Forms). The site provides
• Issue a Purchase Order to the selected information on the various forms and contractor. use with the Adobe Acrobat Reader.
• For SLP transactions under $10,000, Beyond the Reader capabilities, Adobe only one offer is required if the State Acrobat advanced features may be agency can establish and document that utilized if you have Adobe Business the price is fair and reasonable. The fair Tools or Adobe Acrobat 4.0 installed on and reasonable method can only be your computer. Direct link to the used for non-customizable purchases. Standard Form 65:
(http://www.osp.dgs.ca.gov/pdf/std065.p
Local governments set their own order df)
limits, and are not bound by the order limits
on the cover page of this contract. 2. Purchase Orders
SPLITTING ORDERS All Ordering Agency purchase order
documents executed under this SLP
Splitting orders to avoid any monetary must contain the applicable SLP limitations is prohibited. contract number as show on page 1.

Do not circumvent normal procurement 1. State Departments:
methods by splitting purchases into a
series of delegated purchase orders (SAM Std. 65 Purchase Documents - 3572). State departments not transacting
in FI$Cal must use the Purchasing
Splitting a project into small projects to Authority Purchase Order (Std. 65) avoid either fiscal or procedural controls is for purchase execution. An prohibited (SAM 4819.34). electronic version of the Std. 65 is available at the DGS-PD website

MINIMUM ORDER LIMITATION
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SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT LLC
SLP-22-70-0025M
at http://www.dgs.ca.gov/ Contract prices for products and/or pd/Forms.aspx (select Standard services are maximums. The ordering STD Forms). department is encouraged to negotiate
lower prices.

FISCal Purchase Documents -
State departments transacting in PRODUCT AND PRICING CHANGES FI$Cal will follow the FI$Cal AND/OR UPDATES ARE NOT
procurement and contracting AUTHORIZED UNTIL REVIEWED AND procedures. APPROVED BY DGS PROCUREMENT

DIVISION SOFTWARE LICENSING

2. Local Governmental Departments: PROGRAM.

Local governmental agencies may Said documents are to be sent to the use their own purchase document Department of General Services (DGS) for purchase execution. Procurement Division, Soffware Licensing Program, 707 Third Street, 2nd Floor, West
The agency is required to complete and Sacramento, CA 95605-2811, Attention distribute the order form. For services, SLP Unit.
the agency shall modify the information
contained on the order to include the CONTRACT EXTENSIONS service period (start and end date), and
the monthly cost (or other intermittent The initial term of this SLP contract is 3 cost), and any other information years and may be extended for an pertinent to the services being provided. additional 2-years, however an amendment The cost for each line item should be must be issued prior to contract end date. included in the order, not just system NOTE: Extensions are optional and are totals. at the discretion of the state.

The contractor must immediately reject SMALL BUSINESS MUST BE orders that are not accurate. CONSIDERED
Discrepancies are to be negotiated and
incorporated into the order prior to the Prior to placing orders under the SLP, state products and services being delivered. departments shall, whenever practicable, first consider offers from small businesses

3. Service and Delivery after Contract that have established SLP contracts [GC Expiration Section 14846(b)]. NOTE: The
Department of General Services auditors
Purchase orders must be issued before will request substantiation of compliance the SLP contract end term expires. with this requirement when department files are reviewed.

Also, purchase order amendments
cannot be issued to add product and SMALL BUSINESS/DVBE - TRACKING software maintenance if the SLP
contract end term has expired. State departments are able to claim subcontracting dollars towards their small
CONTRACT PRICES business or DVBE goals whenever the
Contractor subcontracts a commercially
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SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT LLC
SLP-22-70-0025M
useful function to a certified small business department towards the small or DVBE. The Contractor will provide the business or DVBE goal; and ordering department with the name of the • Indicate what commercially small business or DVBE used and the useful function the small dollar amount the ordering department can business or DVBE subcontractor apply towards its small business or DVBE will be providing towards goal. fulfillment of the order.

SMALL BUSINESS/DVBE - 3. The ordering department's purchase SUBCONTRACTINGR order must be addressed to the prime
Contractor, and the purchase order

1. The amount an ordering department must reference the information provided can claim towards achieving its small by the prime Contractor as outlined business or DVBE goals is the dollar above.
amount of the subcontract award made
by the Contractor to each small CERTIFICATION OF PAYMENT business or DVBE. OPTIONS - Military & Vets Code §§999.5

2. The Contractor will provide an ordering and 999.7(a) (SB588) department with the following
information at the time the order is In accordance with the State Contracting quoted: Manual, Volume 2, Section 1203.1, State
departments shall require the Contractor to
a. The Contractor will state that, as the submit a complete an accurate Prime prime Contractor, it shall be Contractor's Certification - DVBE responsible for the overall execution Subcontracting Report (STD. 817) upon of the fulfillment of the order. acceptance of ordered goods or services for which the Contractor committed to DVBE
b. The Contractor will indicate to the subcontractor participation. ordering department how the order
meets the small business or DVBE Upon delivery or completion of ordered goal, as follows: goods or services, State departments shall do the following:
• List the name of each company • Provide proper withhold notification to that is certified by the Office of prime contractors.

Small Business and DVBE Withhold $10,000 or the full amount of Certification that it intends to the final invoice if less than $10,000 subcontract a commercially pending receipt of the complete and useful function to; and accurate STD 817.
• Include the small business or • Review the STD 817. If it is DVBE certification number of determined to be complete and each company listed, and attach accurate, authorize payment of the a copy of each certification; and withhold.
• Indicate the dollar amount of • If the STD 817 is late or incomplete, each subcontract with a small department must send the prime business or DVBE that may be contractor a cure notice allowing at claimed by the ordering least 15 days, but not more than 30 days, to meet the Certification of
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SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT LLC
SLP-22-70-0025M
Payments to DVBE Subcontractors communications software, and other requirements. essential system software.
• If the prime contractor does not
comply by the identified deadline, Final Bid
permanently deduct the withhold Cost Installation Submission Retain all records for a minimum of six years. More than $100,000 8 months 6 months
PRODUCTIVE USE REQUIREMENTS $10,000 up to
$100,000 4 months 3 months
The customer in-use requirement applies Less than
to all procurements of information $10,000 1 month 1 month technology equipment and software, per
the SCM, Volume 2, Chapter 1000, Section Category 2 - All Information Technology 1007. Equipment and Non-Critical Software:

Information technology equipment is
Each equipment or software component defined in State Administrative Manual must be in current operation for a paying (SAM) § 4819.2. customer and the paying customer must be
external to the contractor's organization Final Bid
(not owned by the contractor and not Cost Installation Submission owning the contractor). More than
$100,000 6 months 4 months
To substantiate compliance with the $10,000 up
Productive Use Requirements, the SLP to $100,000 4 months 3 months contractor must provide upon request the Less than
name and address of a customer $10,000 1 month 1 month
installation and the name and telephone
number of a contact person. STATE AND LOCAL GOVERNMENTS

CAN USE THE SLP
The elapsed time such equipment or
software must have been in operation is State and local government use of the SLP based upon the importance of the contracts is optional. A local government equipment or software for system is any city, county, special district or other operation and its cost. The following local governmental body or corporation, designates product categories and the including UC, K-12 schools and community required period of time for equipment or colleges,
software operation prior to approval of the
replacement item on SLP. that is empowered to expend public funds.

While the state makes this contract
Category 1 - Critical Software: Critical available, each local government agency software is software that is required to should make its own control the overall operation of a computer
system or peripheral equipment. Included determination whether the SLP is in this category are operating systems, consistent with their procurement policies data base management systems, language and regulations. interpreters, assemblers and compilers,
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SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT LLC
SLP-22-70-0025M
APPLICABLE CODES, POLICIES AND procurements and compliance with GUIDELINES policies.
• Services may not be paid for in
All California codes, policies and guidelines advance.
are applicable. THE USE OF THE SLP • Departments are required to file with the DOES NOT REDUCE OR RELIEVE Department of Fair Employment and STATE DEPARTMENTS OF THEIR Housing (DFEH) a Contract Award RESPONSIBILITY TO MEET STATEWIDE Report Std. 16 for each order over REQUIREMENTS REGARDING $5,000 within 10 days of award,
CONTRACTING OR THE including supplements that exceed
PROCUREMENT OF GOODS OR $5,000
SERVICES. Most procurement and • Pursuant to Unemployment Insurance contract codes, policies, and guidelines are Code Section 1088.8, state and local incorporated into The SLP contracts. government agencies must report to the Notwithstanding this, there is no guarantee Employment Development Department that "every" possible requirement that (EDD) all payments for services that pertains to all the different and unique state equal $600 or more to independent sole processes has been included proprietor contractors. See the contractor's Std. Form 204, Payee Data

TERMINATION OF SLP CONTRACT
Record, in the SLP contract to

1. The State or Contractor may terminate determine sole proprietorship. All this SLP Contract at any time upon 30 inquiries regarding this subject should be forwarded to EDD: Technical
days prior notice.

2. Upon termination or other expiration of questions: 916/651-6945 or Information this Contract, each party will assist the and forms: 916/657-0529. other party in orderly termination of the • Annual small business and disabled Contract and the transfer of all assets, veteran reports. tangible and intangible, as may ETHNICITY/RACE/GENDER REPORTING facilitate the orderly, nondisrupted

REQUIREMENT
business continuation of each party.

3. This provision shall not relieve the Effective July 1, 2002, in accordance with Contractor of the obligation to perform Public Contract Code 10116, state under any purchase order or other departments are to capture information on similar ordering document executed ethnicity, race, and gender of business prior to the termination becoming owners (not subcontractors) for all effective. awarded contracts, including CAL-Card
transactions. Each department is required

STATEWIDE PROCUREMENT
to independently report this information to

REQUIREMENTS
the Governor and the Legislature on an
Departments must carefully review and annual basis.
adhere to the following Procurement
Departments are responsible for
Requirements, such as:
developing their own guidelines and forms
• SAM Section 4819.41 and 4832 for collecting and reporting this information, certifications for information technology Contractor participation is voluntary.

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SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT LLC
SLP-22-70-0025M
PAYMENTS AND INVOICES the Std. 204 to their accounting
office(s). Without the Std. 204,

1. Payment Terms payment may be unnecessarily
delayed. State Agencies should
Payment will be made in accordance contact the Contractor for copies of with the provisions of the California the Payee Data Record Prompt Payment Act, Government
Code Section 927 et. seq. Unless 4. DGS Administrative and Incentive expressly exempted by statute, the Fees
Act requires State agencies to pay
properly submitted, undisputed Orders from State Agencies:
invoices not more than 45 days after
(i) the date of acceptance of goods or The Department of General Services performance of services; or (i) receipt (DGS) will bill each State agency of an undisputed invoice, whichever is directly an administrative fee for use later. of SLP contracts. The administrative
fee should NOT be included in the

2. Advance Payments order total, nor remitted before an invoice is received from DGS.

Advance payment is allowed for
services only under limited, narrowly 5. Credit Card
defined circumstances, e.g. between
specific departments and certain CDW Government LLC accepts the types of non-profit organizations, or State of California credit card (CAL- when paying another government Card).
agency (Government Code (GC) §
11256 - 11263 and 11019). A Purchasing Authority Purchase Order (Std. 65) is required even when
It is NOT acceptable to pay in the ordering department chooses to advance, except software pay the contractor via the CAL-Card. maintenance and license fees, which Also, the DGS administrative fee is are considered a subscription and applicable for all SLP orders to may be paid in advance if a provision suppliers not California certified as a addressing payment in advance is small business.
included in the purchase order.

FEDERAL DEBARMENT
Software warranty upgrades and
extensions may also be paid for in When federal funds are being expended, advance, one time. the department is required to obtain (retain in file) a signed "Federal Debarment"

3. Payee Data Record (Std. 204) certification from the contractor before the purchase order is issued. This
State Agencies not transacting in certification is required by the regulations FISCal, must obtain a copy of the implementing Executive Order 12549, Payee Data Record (Std. 204) in Debarment and Suspension, 29 CFR Part order to process payments. State 98, Section 98.510, Participants; Ordering Agencies forward a copy of responsibilities. The regulations were BUILDING GREEN • BUYING GREEN WORKING GREEN 11

SOFTWARE LICENSING PROGRAM (SLP)

CDW GOVERNMENT LLC
SLP-22-70-0025M
published as Part VII of the May 26, 1988
Federal Register (pages 19160-19211).

AMERICANS WITH DISABILITY ACT
(ADA)
(See attachment B)

DGS PROCUREMENT DIVISION

ATTACHMENT A

SLP QUARTERLY BUSINESS ACTIVITY REPORT
Company Name: Reporting Calendar Year:

Software Publisher:

STATE GOVERNMENT AGENCY PURCHASES
State Agency Purchase Total Dollars
Purchase Agency Phone
Name Order Number Order Date Per Purchase Agency Contact Agency Address Billing Code Number
Order
Total State Agency Dollars Reported for Quarter: $

1.25% Remitted to DGS (does not apply to CA certified Small Businesses): $ Total of State and Local Government Agency Dollars Reported for this Quarter: $ Updated 7/2019

ATTACHMENT A

SLP QUARTERLY BUSINESS ACTIVITY REPORT
Instructions for completing the SLP Quarterly Business Activity Report.

1. Complete the top of the form with the appropriate information for your company.

2. Agency Name - Identify the State agency or Local Government agency that issued the order.

3. Purchase Order Number - Identify the purchase order number (and amendment number if applicable) on the order form. This is not your invoice number. This is the number the State agency or Local Government agency assigns to the order.