Procurement Division
DGS GENERAL SERVI
GENERAL SERVICES 707 Third Street, 2nd Floor, MS #2-202 West Sacramento, CA 95605-2811
State of California
SOFTWARE LICENSING PROGRAM (SLP) AGREEMENT
softwarelicensingprogram
Contractor: Presidio Networked Solutions Group, LLC
Contract Number: SLP-24-70-0132W
SLP Contract Term: 12/02/2024 through 12/01/2027
Contract Base: Cisco Systems, Inc. Offer Number CISCO-SLP-2024 This contract is available for use by State of California departments and any city, county, special district, educational agency, local government body or corporation empowered to expend public funds. While the state makes this contract available, each local agency should make its own determination whether the SLP is consistent with their procurement policies and regulations.
The SLP Contractor is required to provide all SLP contract terms and conditions with the list of products, services and prices.
Terms and conditions listed below are hereby incorporated by reference and made a part of this SLP Agreement as if attached herein and shall apply to the purchase of goods or services made under this Participating Agreement. Contractor non-compliance with the requirements of this contract may result in contract termination.
By signing below, Contractor agrees to the General Provisions dated June 21, 2022, SaaS Cloud Computing Services Special Provisions dated March 15, 2018 and all other provisions included herein.
General Provisions - Information Technology (GSPD-401IT) effective 6/21/22 Cloud Computing Services Special Provisions (Software as a Service) effective 3/15/2018
General Provisions - Information Technology Cloud Computing Software as a Service (SaaS) effective 6/21/22
For State of CA: For Contractor:
Original Signature on File Original Signature on File
Stephanne Lim Signature
Manager
Multiple Award Programs Section
Procurement Division Printed Title
Department of General Services
Printed Name
11/26/2024
Date APPROVED AS TO FORM:
Company Name
yang Connell
Gidy Attorney, City Mened Date
Procurement Division | State of California | California Government Operations Agency 707 3rd Street, 2n°Floor | West Sacramento, CA 95605 | t 916.375-4400
SOFTWARE LICENSING PROGRAM (SLP)
PRESIDIO NETWORKED SOLUTIONS GROUP, LLC
SLP-24-70-0132W
CONTRACTOR PROVIDES COPY OF Reports that include paper checks for THE CONTRACT AND SUPPLEMENTS quarterly incentive fees must be mailed and shall not be emailed.
The SLP Contractors are required to
provide the entire contract that consists of For the full instructions on completing and the following: submitting SLP Quarterly Business Activity Reports, reference "ATTACHMENT A" of
• SLP Cover sheet with signatures from this agreement.
the DGS Procurement Division Deputy Important things to remember regarding Director or designee and Contractor. SLP Quarterly Business Activity Reports:
• Ordering instructions. • A report is required for each SLP, each • Std. 204 Payee Data Record. quarter, even when no new purchase orders are received in the quarter.
• SLP Contract terms and conditions
(General provisions). • A separate report is required for each SLP agreement.
• Software License Agreement pricing.
• Each purchase order must be
• Supplements, if applicable reported only once in the quarter identified by the purchase order
CONTRACTOR QUARTERLY REPORTS date, regardless of when the services were performed, the
SLP Contractors are required to submit
products were delivered, the invoice
a detailed SLP Business Activity Report was sent, or the payment was on a quarterly basis to the SLP Unit. received.
SLP Quarterly Business Activity Reports are Purchase orders from State and local due to the SLP Unit within two weeks after government agencies must be the end of each quarter as shown below: separated on the report, as shown in the instructions.
Quarter Reporting Period Due Date
Quarter 1 Jan 1 to Mar 31 Due Apr 15 • Any report that does not follow the Quarter 2 Apr 1 to Jun 30 required format or excludes required Due Jul 15
information will be deemed incomplete
Quarter 3 Jul 1 to Sep 30 Due Oct 15
and returned to the SLP contractor for
Quarter 4 Oct 1 to Dec 31 Due Jan 15
corrections.
This report shall be emailed to the SLP • Taxes and freight must not be included Unit general e-mail: in the report.
[email protected] • New SLP agreements, renewals, and
amendments will be approved only if
Alternatively, this report can be mailed to: the SLP contractor has submitted all required quarterly reports and incentive
Department of General Services fees.
Procurement Division - SLP Unit • A quarterly report is required even Attention: Quarterly Report Processing when there is no activity. 707 Third Street, MS #2-202
West Sacramento, CA 95605
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CONTRACTOR QUARTERLY • State Agency Bill Code
INCENTIVE FEES • Line item number
All SLP contractors, including certified • Unit price
Small Businesses and Disabled Veteran • Extended line item price Business Enterprises, will be required to • Invoice total pay incentive fees for all orders placed by State sales tax and/or use tax shall be local government agencies. See the
itemized separately and added to each
current incentive fees in the DGS Price invoice as applicable. The company name Book (https://www.dgs.ca.gov/OFS/Price- on the SLP contract, purchase order and Book). invoice must match or the State
A local government agency is any city, Controller's Office will not approve county, district, or other local governmental payment.
body, including the California State CONTRACTOR OWNERSHIP University (CSU) and University of INFORMATION
California (UC) systems, K-12 public
schools and community colleges Presidio Networked Solutions Group, LLC empowered to expend public funds. is a large business enterprise.
Local incentive fee payments may be GENERATIVE ARTIFICIAL made with a paper check, electronic check INTELLIGENCE (GENAI) REPORTING or credit card. 1. State Agencies
Contractor may make an electronic check State agencies are required to obtain a or credit card payment through the LPA GenAl Reporting and Factsheet (STD Payment Portal 1000) from the Contractor prior to
(https://www.dgs.ca.gov/PD/Services/Page award.
-Content/Procurement-Division-Services-
List-Folder/Access-LPA-Payment-Portal). If GenAl is disclosed by the Contractor, state agencies must follow the required
If payment is made with a paper check, the GenAl purchase procedures outlined in check shall be made payable to the State Contracting Manual (SCM) Department of General Services, SLP Unit, Volume 2, Chapter 23, Generative and must be mailed to the SLP Unit along Artificial Intelligence (GenAI). State with the applicable Quarterly Report. agencies must retain the STD 1000 and See the provision in this SLP entitled confirmation the purchase may proceed "Contractor Quarterly Report Process" for in their procurement file. information on when and where to send
these checks and reports. 2. Contractor
CONTRACTOR INVOICES Upon request by an ordering agency, Contractor must complete a GenA!
Unless otherwise stipulated, the contractor Reporting and Fact Sheet (STD 1000) to must send their invoices to the department identify if their solution or service address set forth in the purchase order. includes, or makes available, any GenAl Invoices shall be submitted in triplicate and including, GenAl from third parties or shall include the following: subcontractors.
• Contract number During the term of the contract,
• Agency purchase order number Contractor must notify the State in BUILDING GREEN • BUYING GREEN • WORKING GREEN 3
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writing if their services or any work EXECUTIVE ORDER N-6-22 - RUSSIA under this contract includes, or makes SANCTIONS
available, any previously unreported
On March 4, 2022, Governor Gavin
GenAl technology, including GenAl from Newsom issued Executive Order N-6-22 third parties or subcontractors. (the EO) regarding Economic Sanctions Contractor shall immediately complete against Russia and Russian entities and the GenAl Reporting and Factsheet individuals. "Economic Sanctions" refers to (STD 1000) to notify the State of any sanctions imposed by the U.S. government new or previously unreported GenAl in response to Russia's actions in Ukraine, technology. as well as any sanctions imposed under
At the direction of the State, Contractor state law. The EO directs state agencies to shall discontinue the use of any new or terminate contracts with, and to refrain previously undisclosed GenAl from entering any new contracts with, technology that materially impacts individuals or entities that are determined functionality, risk or contract to be a target of Economic Sanctions. performance, until use of such GenAl Accordingly, should the State determine technology has been approved by the Contractor is a target of Economic State. Sanctions or is conducting prohibited
Failure to disclose GenAl use to the transactions with sanctioned individuals or State and submit the GenAl Reporting entities, that shall be grounds for and Factsheet (STD 1000) may be termination of this agreement. The State shall provide Contractor advance written
considered a breach of the contract by
the State at its sole discretion and the notice of such termination, allowing State may consider such failure to Contractor at least thirty (30) calendar days disclose GenAl and/or failure to submit to provide a written response. Termination the GenAl Reporting and Factsheet shall be at the sole discretion of the State. (STD 1000) as grounds for the AGENCY NON-COMPLIANCE
immediate termination of the contract.
The State is entitled to seek any and all Agency non-compliance with the relief to which it may be entitled to as a requirements of this contract may result in result of such non-disclosure. the loss of delegated purchasing authority The State reserves the right to amend to use the SLP.
the contract, without additional cost, to
incorporate GenAl Special Provisions PLEASE REQUEST A COPY OF ALL into the contract at its sole discretion CONTRACT TERMS AND CONDITIONS and/or terminate any contract that FROM THE CONTRACTOR, IF NOT presents an unacceptable level of risk to PROVIDED INITIALLY. the State.
AVAILABLE PRODUCTS AND/OR
If Contractor identifies GenAl in their SERVICES
solution, a copy of the STD 1000 must
be submitted to the State Contract This contract may provide for the purchase Administrator. and warranty of software, software
maintenance, technical support, training,
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installation, software as a service and INSTALLATION SERVICES implementation services.
• Installation Services can only be
Only products from the manufacturer listed purchased when they are in support of below are available within the scope of this software purchased under this SLP contract: contract.
• Cisco Systems, Inc. • Installation Services must not exceed the total cost of the software.
UNAVAILABLE PRODUCTS AND/OR
SERVICES IMPLEMENTATION SERVICES
The following products and/or services are Before procuring Implementation Services, not available under this contract: state departments should conduct an analysis and use their own due diligence to
• STANDALONE HARDWARE determine if these services are the most • CONSULTING cost effective solution that meets their
• TELECOMMUNICATION PRODUCTS business needs and security requirements. • CLOUD: IAAS/PAAS
Requirements
Notice to State Agencies: Software • State departments must complete a appliances/hardware products offered Statement of Work (SOW) for all under the Software Publisher's pricelist are Implementation services.
NOT available under the Software
Licensing Program (SLP) if the same type • Job titles/categories are limited to those of software appliance/hardware products identified in the SLP price list. are currently available under any • Hourly rates must not exceed those mandatory Statewide Contract. State identified in the SLP price list. agencies who want to purchase a software
appliance/hardware product type, other • Implementation services can only be than what is available through a purchased when they are in support of mandatory Statewide Contract must submit software purchased under the SLP. an exemption request to the mandatory • Time and Material pricing must not Statewide Contract Administrator. For exceed the job Title hourly rate times more information and the required the number of hours to complete the job. justification forms regarding the exemption
process, please refer to the following NOTE: Implementation Services under website: this contract must be paid in arrears.
https://www.dgs.ca.gov/PD/Services/Page-
Content/Procurement-Division-Services- SOFTWARE MAINTENANCE, List-Folder/Request-an-IT-Hardware- SUBSCRIPTION AND SAAS RENEWALS Contract-Exemption. This restriction does Software Maintenance, Subscription and not apply to local governmental agencies. SaaS renewals shall be fixed at the agency's prior applicable SLP rates (or
lower), with a 0% uplift (no up-lift) and no
additional increases, fees or charges
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added, for the duration of this SLP DELIVERY
contract.
30 days after receipt of order, or as
SERVICE CREDITS negotiated between agency and Contractor and included in the purchase order.
Service credits are acceptable only if they
meet the following requirements: AGENCY RESPONSIBILITY
• Service credits must be used for Agencies must contact contractors to training, certifications, or support and obtain copies of the contracts and compare must never expire even when this them for a best value purchasing decision. contract term ends.
Each agency is responsible for its own
• Unused service credits can be used for
contracting program and purchasing
other services such as training, decisions, including use of the SLP certification, or support. Example: If program and associated outcomes. $1,000 is purchased in training credits
but is not fully utilized, the department This responsibility includes, but is not may use the remainder of unused necessarily limited to, ensuring the credits for certifications or support. necessity of the services, securing appropriate funding, complying with laws
FIRST-YEAR MAINTENANCE and policies, preparing the purchase order in a manner that safeguards the State's
First -year maintenance will be calculated
interests, obtaining required approvals, and
at a maximum of 23% of the publisher's
documenting compliance with Government
SLP price. Code 19130.b (3) for outsourcing services.
ISSUE PURCHASE ORDER TO It is the responsibility of each agency to consult as applicable with their legal staff
Agency purchase orders must be mailed to
and contracting offices for advice
the following address, or e-mailed:
depending upon the scope or complexity of
Presidio Networked Solutions Group, the purchase order.
LLC
5000 Hopyard Road, Suite 188 If you do not have legal services available Pleasanton, CA 94588 to you within your agency, the DGS Office Attn: Johannah Renfroe of Legal Services is available to provide services on a contractual basis.
Agencies with questions regarding
products and/or services may contact the ORDER REQUIREMENTS AND contractor as follows: MAXIMUM ORDER LIMIT
Phone: (301) 313-2017 • Unless otherwise determined by an E-mail: [email protected] individual ordering agency purchasing authority, no SLP order may be
SHIPPING INSTRUCTIONS executed by a State agency that
exceeds that agency's purchasing
F.O.B. (Free On Board) Destination authority threshold. State agencies with BUILDING GREEN BUYING GREEN • WORKING GREEN 6
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approved purchasing authority, along • Local governments set their own order with their dollar thresholds can be limits.
obtained at the List of State
Departments with Approved Purchasing SPLITTING ORDERS
Authority.
Splitting orders to avoid any monetary
• Agencies must adhere to the detailed limitations is prohibited. requirements in the State Contracting
Manual (SCM) when using SLP Do not circumvent normal procurement contracts. The requirements for the methods by splitting purchases into a following bullets are in the SCM, Volume series of delegated purchase orders (SAM 2, (for IT): If soliciting offers from a 3572).
certified DVBE, include the Disabled
Veteran Business Enterprise Splitting a project into small projects to Declarations form (Std. 843) in the avoid either fiscal or procedural controls is Request for Offer. This declaration prohibited (SAM 4819.34). must be completed and returned by the MINIMUM ORDER LIMITATION DVBE prime contractor and/or any
DVBE subcontractors. (See the SCM There is no minimum dollar value limitation Volume 2, Chapter 1200) on orders placed under this contract. • This is not a bid transaction, so the ORDERING PROCEDURES small business preference, DVBE
participation goals, protest language, 1. Order Form
intents to award, evaluation criteria,
advertising, etc., are not applicable. State departments shall use a Contract/Delegation Purchase Order
• If less than 3 offers are received, State (Std. 65) for purchases and services. agencies must document their file with
the reasons why the other suppliers Local governments shall, in lieu of the solicited did not respond with an offer. State's Purchase Order (Std. 65), use their own purchase order document.
• Assess the offers received using best
value methodology, with cost as one of Electronic copies of the State Standard the criteria. Forms can be found at the Office of
State Publishing web site:
• Issue a Purchase Order to the selected http://www.dgs.ca.gov/osp (select contractor. Standard Forms). The site provides
information on the various forms and
• For SLP transactions under $10,000, use with the Adobe Acrobat Reader. only one offer is required if the State Beyond the Reader capabilities, Adobe agency can establish and document that Acrobat advanced features may be the price is fair and reasonable. The fair utilized if you have Adobe Business and reasonable method can only be Tools or Adobe Acrobat 4.0 installed on used for non-customizable purchases. your computer. Direct link to the Standard Form 65:
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http://www.osp.dgs.ca.gov/pdf/std065.p The contractor must immediately reject df) orders that are not accurate.
Discrepancies are to be negotiated and
2. Purchase Orders incorporated into the order prior to the products and services being delivered.
All Ordering Agency purchase order
documents executed under this SLP 3. Service and Delivery after Contract must contain the applicable SLP Expiration
contract number as show on page 1.
Purchase orders must be issued before
a. State Departments: the SLP contract end term expires.
Std. 65 Purchase Documents - State Also, purchase order amendments departments not transacting in cannot be issued to add product and FISCal must use the Purchasing software maintenance if the SLP Authority Purchase Order (Std. 65) contract end term has expired. for purchase execution. An electronic
version of the Std. 65 is available at CONTRACT PRICES
the DGS-PD website at
http://www.dgs.ca.gov/ Contract prices for products and/or pd/Forms.aspx (select Standard STD services are maximums. The ordering Forms). department is encouraged to negotiate
lower prices.
FISCal Purchase Documents - State
departments transacting in FI$Cal PRODUCT AND PRICING CHANGES will follow the FISCal procurement AND/OR UPDATES ARE NOT and contracting procedures. AUTHORIZED UNTIL REVIEWED AND
APPROVED BY DGS PROCUREMENT
b. Local Governmental Departments: DIVISION SOFTWARE LICENSING PROGRAM.
Local governmental agencies may
use their own purchase document Said documents are to be sent to the for purchase execution. Department of General Services (DGS) Procurement Division, Software Licensing
The agency is required to complete and Program, 707 Third Street, 2nd Floor, West distribute the order form. For services, Sacramento, CA 95605-2811, Attention the agency shall modify the information SLP Unit.
contained on the order to include the
service period (start and end date), and CONTRACT EXTENSIONS the monthly cost (or other intermittent
cost), and any other information The initial term of this SLP contract is 3 pertinent to the services being provided. years and may be extended for an The cost for each line item should be additional 2-years, however an amendment included in the order, not just system must be issued prior to contract end date. totals.
NOTE: Extensions are optional and are
at the discretion of the state.
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SMALL BUSINESS MUST BE b. The Contractor will indicate to the CONSIDERED ordering department how the order
meets the small business or DVBE
Prior to placing orders under the SLP, state goal, as follows:
departments shall, whenever practicable,
first consider offers from small businesses • List the name of each company that have established SLP contracts [GC that is certified by the Office of Section 14846(b)]. NOTE: The Small Business and DVBE
Department of General Services auditors Certification that it intends to will request substantiation of compliance subcontract a commercially with this requirement when department useful function to; and files are reviewed.
Include the small business or
SMALL BUSINESS/DVBE - TRACKING DVBE certification number of each company listed, and attach
State departments are able to claim a copy of each certification; and subcontracting dollars towards their small • Indicate the dollar amount of business or DVBE goals whenever the each subcontract with a small Contractor subcontracts a commercially business or DVBE that may be useful function to a certified small business claimed by the ordering or DVBE. The Contractor will provide the department towards the small ordering department with the name of the business or DVBE goal; and small business or DVBE used and the
dollar amount the ordering department can • Indicate what commercially apply towards its small business or DVBE useful function the small goal. business or DVBE subcontractor
will be providing towards
SMALL BUSINESS/DVBE - fulfillment of the order.
SUBCONTRACTING
3. The ordering department's purchase
1. The amount an ordering department order must be addressed to the prime can claim towards achieving its small Contractor, and the purchase order business or DVBE goals is the dollar must reference the information provided amount of the subcontract award made by the prime Contractor as outlined by the Contractor to each small above.
business or DVBE
2. The Contractor will provide an ordering CERTIFICATION OF PAYMENT department with the following OPTIONS - Military & Vets Code $§999.5 information at the time the order is and 999.7(a) (SB588) quoted:
In accordance with the State Contracting
a. The Contractor will state that, as the Manual, Volume 2, Section 1203.1, State prime Contractor, it shall be departments shall require the Contractor to responsible for the overall execution submit a complete an accurate Prime of the fulfillment of the order. Contractor's Certification - DVBE Subcontracting Report (STD. 817) upon
acceptance of ordered goods or services
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for which the Contractor committed to To substantiate compliance with the DVBE subcontractor participation. Productive Use Requirements, the SLP Upon delivery or completion of ordered contractor must provide upon request the goods or services, State departments shall name and address of a customer do the following: installation and the name and telephone number of a contact person.
• Provide proper withhold notification to
prime contractors. The elapsed time such equipment or
• Withhold $10,000 or the full amount of software must have been in operation is based upon the importance of the
the final invoice if less than $10,000
pending receipt of the complete and equipment or software for system accurate STD 817. operation and its cost. The following designates product categories and the
• Review the STD 817. If it is determined required period of time for equipment or to be complete and accurate, authorize software operation prior to approval of the payment of the withhold. replacement item on SLP.
• If the STD 817 is late or incomplete, Category 1 - Critical Software: Critical department must send the prime software is software that is required to contractor a cure notice allowing at control the overall operation of a computer least 15 days, but not more than 30 system or peripheral equipment. Included days, to meet the Certification of in this category are operating systems, Payments to DVBE Subcontractors data base management systems, language requirements.
interpreters, assemblers and compilers,
• If the prime contractor does not comply communications software, and other by the identified deadline, permanently essential system software. deduct the withhold.
• Retain all records for a minimum of six Final Bid
Cost Installation Submission
years.
More than
PRODUCTIVE USE REQUIREMENTS $100,000 8 months 6 months
$10,000 up to
The customer in-use requirement applies $100,000 4 months 3 months to all procurements of information Less than
technology equipment and software, per $10,000 1 month 1 month the SCM, Volume 2, Chapter 1000, Section
1007. Category 2 - All Information Technology
Equipment and Non-Critical Software:
Each equipment or software component Information technology equipment is must be in current operation for a paying defined in State Administrative Manual customer and the paying customer must be (SAM) § 4819.2. external to the contractor's organization
(not owned by the contractor and not Final Bid
owning the contractor). Cost Installation Submission
More than
$100,000 6 months 4 months
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Final Bid TERMINATION OF SLP CONTRACT
Cost Installation Submission
$10,000 up to 1. The State or Contractor may terminate
$100,000 4 months 3 months this SLP Contract at any time upon 30 Less than days prior notice.
$10,000 1 month 1 month 2. Upon termination or other expiration of this Contract, each party will assist the
STATE AND LOCAL GOVERNMENTS other party in orderly termination of the CAN USE THE SLP Contract and the transfer of all assets, State and local government use of the SLP tangible and intangible, as may facilitate the orderly, nondisrupted
contracts is optional. A local government business continuation of each party. is any city, county, special district or other
local governmental body or corporation, 3. This provision shall not relieve the including UC, K-12 schools and community Contractor of the obligation to perform colleges, under any purchase order or other
similar ordering document executed
that is empowered to expend public funds. prior to the termination becoming While the state makes this contract effective.
available, each local government agency
should make its own STATEWIDE PROCUREMENT
REQUIREMENTS
determination whether the SLP is
consistent with their procurement policies Departments must carefully review and and regulations. adhere to the following Procurement
Requirements, such as:
APPLICABLE CODES, POLICIES AND
GUIDELINES • SAM Section 4819.41 and 4832
certifications for information technology
All California codes, policies and guidelines procurements and compliance with are applicable. THE USE OF THE SLP policies.
DOES NOT REDUCE OR RELIEVE
STATE DEPARTMENTS OF THEIR • Services may not be paid for in RESPONSIBILITY TO MEET STATEWIDE advance.
REQUIREMENTS REGARDING • Departments are required to file with the CONTRACTING OR THE Department of Fair Employment and
PROCUREMENT OF GOODS OR Housing (DFEH) a Contract Award SERVICES. Most procurement and Report Std. 16 for each order over contract codes, policies, and guidelines are $5,000 within 10 days of award, incorporated into The SLP contracts. including supplements that exceed Notwithstanding this, there is no guarantee $5,000.
that "every" possible requirement that
pertains to all the different and unique state • Pursuant to Unemployment Insurance processes has been included. Code Section 1088.8, state and local government agencies must report to the
Employment Development Department
(EDD) all payments for services that
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equal $600 or more to independent sole 2. Advance Payments proprietor contractors. See the
contractor's Sta. Form 204, Payee Data Advance payment is allowed for Record, in the SLP contract to services only under limited, narrowly determine sole proprietorship. All defined circumstances, e.g. between inquiries regarding this subject should specific departments and certain types be forwarded to EDD: Technical of non-profit organizations, or when questions: 916/651-6945 or Information paying another government agency and forms: 916/657-0529. (Government Code (GC) § 11256 - 11263 and 11019).
• Annual small business and disabled
veteran reports. It is NOT acceptable to pay in advance, except software maintenance and
ETHNICITY/RACE/GENDER REPORTING license fees, which are considered a
REQUIREMENT
subscription and may be paid in
advance if a provision addressing
Effective July 1, 2002, in accordance with payment in advance is included in the Public Contract Code 10116, state
departments are to capture information on purchase order. ethnicity, race, and gender of business Software warranty upgrades and owners (not subcontractors) for all
extensions may also be paid for in
awarded contracts, including CAL-Card advance, one time. transactions. Each department is required
to independently report this information to 3. Payee Data Record (Std. 204) the Governor and the Legislature on an
annual basis. State Agencies not transacting in
FISCal, must obtain a copy of the
Departments are responsible for Payee Data Record (Std. 204) in order developing their own guidelines and forms to process payments. State Ordering for collecting and reporting this information, Agencies forward a copy of the Std. 204 to their accounting office(s).
Contractor participation is voluntary.
Without the Std. 204, payment may be
PAYMENTS AND INVOICES unnecessarily delayed. State Agencies should contact the Contractor for copies
1. Payment Terms of the Payee Data Record
Payment will be made in accordance 4. DGS Administrative Fees with the provisions of the California
Orders from State Agencies:
Prompt Payment Act, Government
Code Section 927 et. seq. Unless The Department of General Services expressly exempted by statute, the Act (DGS) will bill each State agency requires State agencies to pay properly directly an administrative fee for use of submitted, undisputed invoices not SLP contracts. The administrative fee more than 45 days after (i) the date of should NOT be included in the order acceptance of goods or performance of total, nor remitted before an invoice is services; or (i) receipt of an undisputed received from DGS. invoice, whichever is later.
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5. Credit Card
The Contractor accepts the State of
California credit card (CAL-Card).
A Purchasing Authority Purchase Order
(Std. 65) is required even when the
ordering department chooses to pay the
contractor via the CAL-Card. Also, the
DGS administrative fee is applicable for
all SLP orders to suppliers not
California certified as a small business.
FEDERAL DEBARMENT
When federal funds are being expended,
the department is required to obtain (retain
in file) a signed "Federal Debarment"
certification from the contractor before the
purchase order is issued.
certification is required by the regulations
implementing Executive Order 12549,
Debarment and Suspension, 29 CFR Part
98, Section 98.510, Participants;
responsibilities. The regulations were
published as Part VII of the May 26, 1988
Federal Register (pages 19160-19211).
AMERICANS WITH DISABILITY ACT
(ADA)
(See attachment B)
DGS PROCUREMENT DIVISION
CONTACT AND PHONE NUMBER
Department of General Services
Procurement Division, SLP Unit
707 Third Street, 2nd Floor
West Sacramento, CA 95605-2811
Phone no.: 916/375-4365
Faxination no.: 916/376-6371
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ATTACHMENT A
SLP QUARTERLY BUSINESS ACTIVITY REPORT
Company Name: Reporting Calendar Year:
Software Publisher:
Reporting Quarter: • Q1 (January to March)
Contract Number: • Q2 (April to June)
For Questions Regarding this Report: • Q3 (July to September) E-mail: • Q4 (October to December)
Check Here if No New Orders for This Quarter
STATE GOVERNMENT AGENCY PURCHASES
State Agency Purchase Purchase Total Dollars
Agency Per Purchase Agency Contact Agency Address Phone Name Order Number Order Date Billing Code Number
Order
Total State Agency Dollars Reported for Quarter: $
LOCAL GOVERNMENT AGENCY PURCHASES
Local Government Agency Purchase Order Purchase Total Dollars Per Agency Phone Name Number Order Date Purchase Order Agency Address Number Total Local Government Agency Dollars for Quarter: $
1.25% Remitted to DGS (of total Local Govt agency dollars reported for quarter): $ Total of State and Local Government Agency Dollars Reported for this Quarter: $ Updated 1/2024
ATTACHMENT A
SLP QUARTERLY BUSINESS ACTIVITY REPORT
Instructions for completing the SLP Quarterly Business Activity Report.
1. Complete the top of the form with the appropriate information for your company.
2. Agency Name - Identify the State agency or Local Government agency that issued the order.
3. Purchase Order Number - Identify the purchase order number (and amendment number if applicable) on the order form. This is not your invoice number. This is the number the State agency or Local Government agency assigns to the order.
4. Purchase Order Date - Identify the date the purchase order was issued, as shown on the order. This is not the date you received, accepted, or invoiced the order.
5. Agency Billing Code - Identify the State agency billing code. This is a five-digit number identified on the upper right hand corner of the Std. 65 purchase order form.
You must identify this number on all purchases made by State of California agencies.
Billing codes are not applicable to Local Government agencies.
6. Total Dollars Per PO - Identify the total dollars of the order excluding tax and freight.
Tax must NOT be included in the quarterly report, even if the agency includes tax on the purchase order. The total dollars per order should indicate the entire purchase order amount (less tax and freight) regardless of when you invoice order, perform services, deliver product, or receive payment.
7. Agency Contact - Identify the ordering agency's contact person on the purchase order.
8. Agency Address - Identify the ordering agency's address on the purchase order.
9. Phone Number - Identify the phone number for the ordering agency's contact person.
10. Total State Sales & Total Local Sales - Separately identify the total State dollars and/or Local Government agency dollars (pre-tax) for all orders placed in quarter.
11. 1.25% Remitted to DGS - Identify 1.25% of the total Local Government agency dollars reported for the quarter.
12. Grand Total - Identify the total of all State and Local Government agency dollars reported for the quarter.
Notes:
• A report is required for each SLP contract each quarter even when there are no new orders for the quarter.
• Quarterly reports are due two weeks after the end of the quarter.
Procurement Division | State of California | California Government Operations Agency 707 3rd Street, 2n°Floor | West Sacramento, CA 95605 | t 916.375-4400
ATTACHMENT B
ADA NOTICE
Procurement Division (State Department of General Services)
AMERICANS WITH DISABILITIES ACT (ADA) COMPLIANCE
POLICY OF NONDISCRIMINATION ON THE BASIS OF DISABILITY
To meet and carry out compliance with the nondiscrimination requirements of the Americans With Disabilities Act (ADA), it is the policy of the Procurement Division (within the State Department of General Services) to make every effort to ensure that its programs, activities, and services are available to all persons, including persons with disabilities.
For persons with a disability needing a reasonable accommodation to participate in the Procurement process, or for persons having questions regarding reasonable accommodations for the Procurement process, please contact the Procurement Division at (916) 375-4400 (main office); the Procurement Division TTY/TDD (telephone device for the deaf) or California Relay Service numbers which are listed below. You may also contact directly the Procurement Division contact person who is handling this procurement.
IMPORTANT: TO ENSURE THAT WE CAN MEET YOUR NEED, IT IS BEST THAT WE RECEIVE YOUR REQUEST AT LEAST 10 WORKING DAYS
BEFORE THE SCHEDULED EVENT (i.e., MEETING, CONFERENCE,
WORKSHOP, etc.) OR DEADLINE DUE-DATE FOR PROCUREMENT
DOCUMENTS.
The Procurement Division TTY telephone numbers are:
Sacramento Office: (916) 376-1891
Fullerton Office: (714) 773-2093
The California Relay Service Telephone Numbers are:
Voice: 1-800-735-2922 or 1-888-877-5379
TTY: 1-800-735-2929 or 1-888-877-5378
Speech-to-Speech: 1-800-854-7784
Updated 2/06/2018 16
STATEWIDE CONTRACT
Presidio Networked Solutions Group, LLC
Cisco Systems, Inc. Offer Number CISCO-SLP-2024
CONTRACT SLP-24-70-0132 W
CITY OF MERCED
A California Charter Municipal
Corporation
BY:
Jaunto fa.
ATTEST:
D. SCOTT MCBRIDE, CITY CLERK
BrADejanehaluedra
Assistant/Deputy City Clerk
889
NCORPORATED ATH A.?
APPROVED AS TO FORM:
CRAIG J. CORNWELL, CITY ATTORNEY
simature pranded on list page
BY:_
City Attorney Date
1568
ACCOUNT DATA:
M. VENUS RODRIGUEZ
BY: nUmer Verified by Finance Officer P1474
Funds to be encumbered as
needed. de 817125
vot to exceed. #1 #1,000
Medina, Alejandra
From: Parsley, Jennifer
Sent: Friday, August 8, 2025 8:08 AM
To: Medina, Alejandra
Subject: FW: Out of Office Notification
FYI
From: McBride, Scott <[email protected]>
Sent: Thursday, August 7, 2025 5:03 PM
To: Quintero, Frank <[email protected]>; Rodriguez, Venus <[email protected]>; Cornwell, Craig <[email protected]>
Cc: Stanfield, Steven < [email protected]>; Wilson, Casey <[email protected]>; Elwin, Ken <[email protected]>; Flachman, Jennifer <[email protected]>; Jensen, Christopher <[email protected]>; Bennyhoff, Jeff <[email protected]>; Garrison, Aarin <garrisona @cityofmerced.gov>; Parsley, Jennifer <[email protected]>; Lan, Jonnie <[email protected]>; Olmos, Diana <[email protected]›; Frazier, Denise <[email protected]>; Jordan, Daryl <[email protected]>; Maddox, Richard <[email protected]> Subject: Out of Office Notification
Good afternoon,
I will be out of the office tomorrow and out of the area until Sunday evening. I am going to be traveling with my family in the north bay area near Sonoma.
During my absence Frank Quintero will be the Acting City Manager. He will have full signing authority, and I have assigned Tyler Approval authorities to him.
I hope you have a wonderful weekend,
Scott McBride
City Manager
City of Merced | 678 W. 18th Street | Merced, CA 95340
(209) 385-6818 | (209) 564-0613 cell
[email protected] | www.cityofmerced.gov
MERCED
CITY OF MERCED Merced Civic Center
678 W. 18th Street
Merced, CA 95340
MERCED ADMINISTRATIVE REPORT
File #: 25-328 Meeting Date: 7/7/2025
Report Prepared by: Jeff Bennyhoff, Director of Information Technology SUBJECT: Approval to Waive the Competitive Bid Process to Allow for the Cooperative Purchase with State of California Cooperative Agreements SLP-23-70-0025R (Adobe Software), SLP-22- 70-0276H (Akamai Software ), SLP-24-70-0132W (Cisco Software), SLP-22-70-0151Z (Dell Software), SLP-21-70-00271 (Docusign Software), SLP-24-70-0025X (Freshworks Software), SLP-25-70-0063E (GovOS Software), SLP-25-70-0027U (OpenText Software), SLP-22-70- 0151Y (VMware Software), SLP-25-70-0023U (Zerto Software), SLP-25-70-0027W (Zscaler Software), COOP 7-17-70-40-05.04, 7-17-70-40-05.55, 7-17-70-40-05.58, 7-17-70-40-05.41.
COOP 7-17-70-40-09, COOP 7-17-70-40-01, 7-24-70-40-19 (NASPO ValuePoint Cloud Solution) Awarded to Vendors CDW Government, Savant Solutions Inc, Presidio Networked Group, Kovarus Inc, Taborda Solutions Inc, E360, AMS.net, SHI International, DLT Solutions, Insight Public Sector, in a not to Exceed Amount of $250,000 in Fiscal Year 2025/2026
REPORT IN BRIEF
Considers approving to waive the competitive bid process to allow for the Cooperative Purchase with State of California Cooperative Agreements SLP-23-70-0025R ( Adobe Software), SLP-22-70-0276H (Akamai Software ), SLP-24-70-0132W (Cisco Software), SLP-22-70-0151Z (Dell Software), SLP- 21-70-00271 (Docusign Software), SLP-24-70-0025X (Freshworks Software), SLP-25-70-0063E (GovOS Software), SLP-25-70-0027U (OpenText Software), SLP-22-70-0151Y (VMware Software), SLP-25-70-0023U (Zerto Software), SLP-25-70-0027W (Zscaler Software), COOP 7-17-70-40-
05.04, 7-17-70-40-05.55, 7-17-70-40-05.58, 7-17-70-40-05.41 , COOP 7-17-70-40-09 , COOP 7-17- 70-40-01, 7-24-70-40-19 (NASPO ValuePoint Cloud Solution) Awarded to Vendors CDW Government, Savant Solutions Inc, Presidio Networked Group, Kovarus Inc, Taborda Solutions Inc, E360, AMS.net, SHI International, DLT Solutions, Insight Public Sector, in a not to Exceed Amount of $250,000 in Fiscal Year 2025/2026.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving to waive the competitive bidding requirements as stated in Section 3.04.210 of the Merced Municipal Code due to cooperative purchasing; and, B. Approving the use of State of California Cooperative Agreement SLP-23-70-0025R (Adobe Software) with vendor CDW Government LLC; and,
C. Approving the use of State of California Cooperative Agreement SLP-22-70-0276H (Akamai Software) with vendor Savant Solutions Inc; and,
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File #: 25-328 Meeting Date: 7/7/2025
D. Approving the use of State of California Cooperative Agreement SLP-24-70-0132W (Cisco Software) with vendor Presidio Networked Group; and,
E. Approving the use of State of California Cooperative Agreement SLP-22-70-0151Z (Dell Software) with vendor Kovarus Inc; and,
F. Approving the use of State of California Cooperative Agreement SLP-21-70-00271 (Docusign Software) with vendor Allied Network Solutions Inc; and, G. Approving the use of State of California Cooperative Agreement SLP-24-70-0025X (Freshworks Software) with vendor CDW Government LLC; and,
H. Approving the use of State of California Cooperative Agreement SLP-25-70-0063E (GovOS Software) with vendor Taborda Solutions Inc; and,
1. Approving the use of State of California Cooperative Agreement SLP-25-70-0027U (OpenText Software) with vendor Allied Network Solutions Inc; and, J. Approving the use of State of California Cooperative Agreement SLP-22-70-0151Y (VMware Software) with vendor Kovarus Inc; and,
K. Approving the use of State of California Cooperative Agreement SLP-25-70-0023U (Zerto Software) with vendor e360; and,
L. Approving the use of State of California Cooperative Agreement SLP-25-70-0027W (Zscaler Software) with vendor Allied Network Solutions Inc; and, M. Approving the use of State of California Cooperative Agreement 7-17-70-40-05.04, 7-17-70-40-
05.55, 7-17-70-40-05.58, 7-17-70-40-05.41 And 7-17-70-40-05.10 (NASPO ValuePoint Cloud Solution) with vendors Allied Network Solutions Inc, AMS.net, CDW Government LLC, Presidio Networked Solutions Group, LLC, and SHI International; and, N. Approving the use of State of California Cooperative Agreement 7-17-70-40-09 (NASPO ValuePoint Cloud Solution) with vendor DLT Solutions; and, O. Approving the use of State of California Cooperative Agreement 7-17-70-40-01 (NASPO ValuePoint Cloud Solution) with vendor Insight Public Sector, Inc; and, P. Approving the use of State of California Cooperative Agreement 7-24-70-40-19 (NASPO ValuePoint Cloud Solution) with vendor SHI International; and, Q. Authorizing the City Manager to execute the necessary documents; and, R. Authorizing the City Manager to execute the necessary documents for future contract amendments in motion B though P and contingent upon approval as to form by the City Attorney; and,
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File #: 25-328 Meeting Date: 7/7/2025
S. Authorizing the purchase of $250,000 of technology solutions with contracts in motion B through
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to conditions as specified by the City Council; or,
3. Deny the request; or,
4. Refer back to staff for reconsideration of specific items as requested by the Council;
AUTHORITY
Charter of the City of Merced, Section 200.
CITY COUNCIL PRIORITIES
As provided for in the FY 25/26 Adopted Budget.
DISCUSSION
The City procures a limited amount of software solutions through competitively solicited cooperative purchasing contracts administered by the California Department of General Services (DGS). In prior fiscal years, the number of DGS contracts utilized for software acquisition was minimal and consolidated under the broader Council-authorized procurement authority for technology hardware.
However, as the State has expanded the availability of cooperative software agreements, the portfolio of contracts available for leveraging cost efficiencies has grown significantly.
The Information Technology Department is requesting City Council authorization to waive formal competitive bidding requirements, pursuant to Section 3.04.210 of the Merced Municipal Code, which allows for the use of contracts awarded through a competitive process by another public agency.
Pricing under applicable DGS software contracts will be evaluated and benchmarked against other cooperative purchasing vehicles and prevailing market rates to ensure best-value procurement.
Where cost savings can be achieved through the use of DGS agreements, such contracts will be utilized in accordance with the City's purchasing policy. Although past comparative pricing analyses for software have shown a narrow variance in savings, typically between 0% and 1%, as compared to other procurement vehicles. Any opportunity for cost reduction will be pursued to uphold the City's commitment to fiscal responsibility.
Some software vendors do not authorize participation in state cooperative contracts due to the City's relatively modest procurement volume. In such cases, software may be procured through alternative competitive contract mechanisms or vendor-specific agreements, consistent with applicable purchasing regulations.
As this is the first fiscal year in which staff is seeking discrete authorization to expand the number of cooperative contracts available for software procurement, the full extent of future utilization remains undetermined. Nevertheless, enabling access to a broader set of competitively awarded contracts strengthens the City's ability to achieve cost-effective and compliant technology acquisitions.
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File #: 25-328 Meeting Date: 7/7/2025
IMPACT ON CITY RESOURCES
Staff is requesting spending authority not to exceed $250,000 to accommodate anticipated software purchases across all City departments. Any expenditure exceeding the $250,000 threshold will require subsequent City Council approval. This authorization does not obligate or encumber funds at the time of approval but grants the City the authority to execute purchases on an as-needed basis.
ATTACHMENTS
1. State of California Cooperative Agreement SLP-23-70-0025R (Adobe Software)
2. State of California Cooperative Agreement SLP-22-70-0276H (Akamai Software)
3. State of California Cooperative Agreement SLP-24-70-0132W (Cisco Software)
4. State of California Cooperative Agreement SLP-22-70-0151Z (Dell Software)
5. State of California Cooperative Agreement SLP-21-70-00271 (Docusign Software)
6. State of California Cooperative Agreement SLP-24-70-0025X (Freshworks Software)
7. State of California Cooperative Agreement SLP-25-70-0063E (GovOS Software)
8. State of California Cooperative Agreement SLP-25-70-0027U (OpenText Software)
9. State of California Cooperative Agreement SLP-22-70-0151Y (VMware Software)
10. State of California Cooperative Agreement SLP-25-70-0023U (Zerto Software)
11. State of California Cooperative Agreement SLP-25-70-0027W (Zscaler Software)
12. State of California Cooperative Agreement 7-17-70-40-05.04, 7-17-70-40-05.55, 7-17-70-40-
05.58, 7-17-70-40-05.41 And 7-17-70-40-05.10 (NASPO ValuePoint Cloud Solution)
13. State of California Cooperative Agreement 7-17-70-40-09 (NASPO ValuePoint Cloud Solution)
14. State of California Cooperative Agreement 7-17-70-40-01 (NASPO ValuePoint Cloud Solution)
15. State of California Cooperative Agreement 7-24-70-40-19 (NASPO ValuePoint Cloud Solution) CITY OF MERCED Page 4 of 4 Printed on 7/2/2025
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