1 CITY OF MILL VALLEY
REGULAR CITY COUNCIL MEETING
ACTION MINUTES
COUNCIL CHAMBERS, CITY HALL
26 CORTE MADERA AVENUE, MILL VALLEY
June 6, 2022
6:30 P.M.
Mayor John McCauley – Present
Vice Mayor Jim Wickham – Present
Councilmember Urban Carmel – Present
Councilmember Sashi McEntee – Present
Councilmember Stephen Burke – Present
City Staff Present: City Manager Piombo; City Attorney Khalsa; Finance and Human Resources Director Erickson; Director of Public Works Poster; Project Manager Aly; Planning and Building Director Kelly; Lieutenant Graf-Reis; Human Resources Manager Allingham; and City Clerk/Management Analyst III Rogers.
CALL TO ORDER
Mayor McCauley called the meeting to order at 6:31 p.m.
ACTION OUT OF CLOSED SESSION
Closed Session Agenda_220606
None.
APPROVAL OF THE AGENDA ORDER
Agenda_220606
AMENDED Agenda_220606
It was MOVED by Councilmember Carmel and SECONDED by Councilmember Burke to approve the Agenda Order. The Motion was carried unanimously by a 5-0 vote.
PRESENTATIONS
1. Presentation of the Outcomes of the Mill Valley Music Festival and Next Steps.
Item 1_No Written Material_220606
Mayor McCauley introduced the item and invited the Chamber of Commerce President, Hunter Moore to give a summary of the Mill Valley Music Festival’s outcomes.
Mayor McCauley said the Chamber did an excellent job organizing this very enjoyable event and said he looks forward to potentially having more of them in the future. 2 Vice Mayor Wickham thanked the Chamber of Commerce for introducing this event to Mill Valley and asked the City Manager to look into hosting this event with the Chamber again in the future. He said the Chamber should make sure the costs continue to be covered by the event itself.
Councilmember Carmel thanked the Chamber for their well-conceived and well-executed event. He also asked the City Manager to look into hosting this event with the Chamber again in the future.
Councilmember McEntee agreed with Vice Mayor Wickham’s comments regarding cost recovery but said she looks forward to working on more events with the Chamber in the future.
Councilmember Burke concurred with the request to have the City Manager look into hosting this event with the Chamber again in the future
1A. Presentation of a Proclamation Declaring June, 2022, as LGBTQ+ Pride Month in the City of Mill Valley.
Item 1A_Pride Month Proclamation_220606
Mayor McCauley read the proclamation into the record.
CONSENT CALENDAR
Mayor McCauley opened public comment for items on the Consent Calendar. Seeing no one who wished to speak, Mayor McCauley closed public comment.
It was MOVED by Vice Mayor Wickham and SECONDED by Councilmember Burke to approve the Consent Calendar, Items #2-13. The Motion was carried unanimously by a 5-0 vote.
2. Consideration of the May 2, 2022 Regular City Council Meeting Action Minutes.
Recommended Action: Approve the action minutes.
Item 2_Approval of Action Minutes_220606
3. Consideration of Continuing to Make Findings Authorizing the Use of Remote Teleconferencing Option for the Public Meetings of Mill Valley’s Legislative Bodies as Required by Assembly Bill 361.
Recommended Action: Make findings to have the option to hold remote meetings as allowed by Assembly Bill 361.
Item 3_Continue to Make AB 361 Findings_220606
4. Confirmation of Outcomes from the 2022 City Council Annual Retreat.
Recommended Action: Receive report and confirm outcomes.
Item 4_Confirmation of 2022 Retreat Outcomes_220606
5. Consideration of a Resolution for the Addition to the Existing Critical Outdoor Alerting System Known as the Long-Range Acoustic Device (LRAD).
Recommended Action: Adopt Resolution No. 22-___.
Item 5_LRAD Expansion Resolution_220606
3 6. Consideration of a Budget Adjustment for Overtime Revenues and Expenses for the Mill Valley Fire Department.
Recommended Action: Approve the budget adjustments.
Item 6_MVFD Overtime Budget Adjustment_220606
7. Consideration of the Southern Marin Fire Protection District and Mill Valley Fire Department Quarterly Report.
Recommended Action: Receive report.
Item 7_MVFD & SMFPD Quarterly Report_220606
8. Receive the 2022 Fire Season Outlook and Current Preparations Report.
Recommended Action: Receive report.
Item 8_Fire Season Outlook and Preparations_220606
9. Consideration of a Resolution Authorizing the Designation of Applicant’s Agent Resolutions for Non-State Agencies, California Office of Emergency Services (CalOES) Form 130.
Recommended Action: Adopt Resolution No. 22-___.
Item 9_CalOES Form 130 Resolution_220606
10. Consideration of the Annual Traffic Report Card.
Recommended Action: Receive report.
Item 10_Annual Traffic Report Card_220606
11. Consideration of a Resolution Approving the Specifications for the 2022 Slurry Seal Project; Authorizing the City Manager to Award the Project Bid; and Approving a CEQA Notice of Exemption.
Recommended Action: Adopt Resolution No. 22-___.
Item 11_Slurry Seal 2022 Project_220606
12. Consideration of a Resolution Adopting a List of Projects to be Funded by SB 1: the Road Repair and Accountability Act.
Recommended Action: Adopt Resolution No. 22-___.
Item 12_SB 1 Project Eligibility List Resolution_220606
13. Receive Parking Enforcement Program Transfers from General Fund and Repayment Plan Report.
Recommended Action: Receive staff recommendations and approve repayment plan.
Item 13_Parking Enforcement Program Transfers from General Fund_220606
COUNCIL/STAFF ANNOUNCEMENTS AND COUNCIL LIAISON REPORTS Mayor McCauley said he enjoyed attending the Memorial Day Parade. He also said he had the opportunity to meet the owner of Club Efixia, Warren Geldon, for their grand opening ribbon cutting ceremony this past Saturday.
Vice Mayor Wickham said the Council will be transitioning at their June 21st City Council meeting and encouraged the community to attend the meeting to wish Mayor McCauley the best 4 of luck on his future endeavors. He also noted Comedy on the Plaza will be held on Thursday, June 16th at 6:00 p.m. and encouraged the community to attend.
Councilmember Carmel noted this upcoming Sunday is the 111th running of the Dipsea Race and encouraged the community to watch the race. He noted he attended a Housing Element Meeting on May 16th where they started finalizing the proposed Housing Element report.
Councilmember Carmel also said the Climate Action Plan Task Force hosted a workshop on May 18th to finalize their draft Climate Action Plan Program. He also attended a Safe Routes to School meeting on May 18th where they discussed eBike safety and the Bothin Path plan.
Councilmember Carmel said he attended a Transportation Authority of Marin (TAM) meeting on May 26th where they discussed the One Bay Area Grants (OBAG 3) Program which focus on climate and equity issues related to transportation and noted the City will look into applying for applicable grants.
Councilmember McEntee said she attended the International Association of Wildland Fire (IAWF) conference in Pasadena. She noted a majority of Mill Valley’s graduations are happening this Thursday and wanted to warn community members that traffic will be heavy so plan ahead. Councilmember McEntee said the Marin Wildfire Prevention Authority’s (MWPA) Citizen Oversight Committee’s report is complete and available for review. She also noted the Marin Local Agency Formation Commission (LAFCo) is conducting a municipal service review which will include Mill Valley and the Sewerage Agency of Southern Marin (SASM).
Councilmember Burke said he will soon be the Council Liaison to the SASM Board so he has been getting caught up to speed on SASM information, including taking a tour of the facilities.
He also noted he will be part of the Housing Advisory Committee soon and attended his first meeting where they discussed various housing initiatives.
Mayor McCauley reminded community members to get out and vote in the June 7, 2022 Election.
CITY MANAGER'S REPORT
City Manager Piombo reported on the following:
• The City is working with the Chamber of Commerce to support local businesses impacted by the East Blithedale construction.
• The Memorial Day Parade was held again this year after a two-year break. City Manager Piombo was the grand marshal, and several Councilmembers were part of the parade. He thanked Mill Valley Market for sponsoring Memorial Day Pancake Breakfast. • The Mill Valley Fire Department hosted two evacuation drills on June 4th and received great feedback from the drills.
• PG&E will be conducting extensive vegetation safety work, so he warned community members to be on the lookout for information in the mail. • The Juneteenth Freedom Festival will be held on Saturday, June 18th where the community will honor African American Independence Day. The event is free and will be held on the Depot Plaza from 11:00 a.m. to 3:00 p.m. • Mill Valley Golf Course partners have made some substantial donations and these donations are being used to conduct improvements to the Golf Course. • Project Manager Aly gave an update on the East Blithedale Rehabilitation Project. 5 PUBLIC OPEN TIME
Public Open Time_Communication No. 1_Poet and Bench_220606 Speakers: Nancy Carlston, Margaret Fisher.
Communications (via eComment): Sascha Bunge, Cheryl Modica.
NEW BUSINESS
14. Consideration of the Proposed Budget for Fiscal Years 2022-2024.
Recommended Action: Review and approve the proposed budget for Fiscal Years 2022- 2024.
Item 14_2022-2024 Budget_220606
City Manager Piombo gave a summary of the item and introduced Finance Director Erickson and Public Works Director Poster to give a presentation on the item.
Councilmembers asked staff questions.
Mayor McCauley opened public comment for the item. Seeing no one who wished to speak, Mayor McCauley closed public comment.
It was MOVED by Councilmember Carmel and SECONDED by Councilmember McEntee to approve the budget for Fiscal Years 2022-2024. The Motion was carried unanimously by a 5-0 vote.
PUBLIC HEARING
15. Introduction and First Reading of an Ordinance Adding Chapter 8.80 to the Mill Valley Municipal Code Regarding Establishment of a Military Equipment Use Policy for the Mill Valley Police Department.
Recommended Action: Introduce Ordinance and waive First Reading.
Item 15_Military Equipment Ordinance_220606
Lieutenant Graf-Reis gave a presentation on the item.
Councilmembers asked staff questions.
Mayor McCauley opened public comment for the item. Seeing no one who wished to speak, Mayor McCauley closed public comment.
It was MOVED by Vice Mayor Wickham and SECONDED by Councilmember Carmel to introduce the Ordinance and Waive First Reading. The Motion was carried unanimously by a 5-0 vote.
6 16. Consideration of a Resolution Authorizing the Planning Commission to Adopt a CEQA Mitigated Negative Declaration and to Approve a Tentative Parcel Map Application to Subdivide 585 Throckmorton Avenue, with Exceptions Pursuant to Mill Valley Municipal Code Chapter 21.36. Sutton Suzuki Architects, Applicant for Patricia E. Loy Trust, Owner; APN #027-171-17; File No. PL20-4961.
Recommended Action: Adopt Resolution No. 22-___.
Item 16_Application to Subdivide 585 Throckmorton_220606 Planning and Building Director Kelly gave a presentation on the item.
Councilmembers asked staff questions.
Mayor McCauley opened public comment for the item. Seeing no one who wished to speak, Mayor McCauley closed public comment.
It was MOVED by Councilmember Burke and SECONDED by Vice Mayor Wickham to adopt the Resolution. The Motion was carried unanimously by a 5-0 vote.
COUNCIL REQUESTS AND IDEAS FOR DISCUSSION
Councilmember Carmel requested to continue posting updates on the City Manager recruitment.
ADJOURNMENT – The Council ADJOURNED at 8:32 p.m. to the next Regular City Council meeting which will be held on Tuesday, June 21, 2022. ___________________________
John McCauley, Mayor
ATTEST:
________________________________________
Kelsey Rogers, City Clerk/Management Analyst III