1 CITY OF MILL VALLEY
REGULAR CITY COUNCIL MEETING
ACTION MINUTES
COUNCIL CHAMBERS, CITY HALL
26 CORTE MADERA AVENUE, MILL VALLEY
February 6, 2023
5:30 P.M.
Mayor Jim Wickham – Present
Vice Mayor Urban Carmel – Present (Teleconferencing)
Councilmember Stephen Burke – Present
Councilmember Max Perrey – Present
City Staff Present: City Manager Cusimano; City Attorney Khalsa; Chief of Police Navarro; Public Works Director Poster; Streets and Sewer Supervisor Beltran; Senior Management Analyst Walsh; Human Resources Manager Allingham; and City Clerk/Management Analyst III Politzer.
Pursuant to Government Code Section 54953(b), Vice Mayor Urban Carmel attended the Regular City Council meeting via teleconference from: 28 Surf Road Westport, Connecticut 06880. This teleconference location was accessible to the public and was open to the public for attendance during the meeting.
CALL TO ORDER
Mayor Wickham called the meeting to order at 5:31 P.M. and noted Vice Mayor Carmel was participating in the meeting via teleconference pursuant to Government Code Section 54953(b).
City Clerk/Management Analyst III Politzer conducted the roll. All City Councilmembers were present.
Mayor Wickham noted the City Council would be adjourning this meeting in memory of Marin Environmentalist, Phyllis Faber who recently passed away. He invited Councilmembers and Dick Spotswood to say a few words on Mrs. Faber’s legacy and offered condolences to the Faber family.
ACTION OUT OF CLOSED SESSION
None.
APPROVAL OF THE AGENDA ORDER
Agenda_230206
It was MOVED by Councilmember Burke and SECONDED by Councilmember Perrey to approve the agenda order. City Clerk/Management Analyst III Politzer conducted the roll call vote. The Motion was carried unanimously by a 4-0 vote. 2 PRESENTATIONS
1. Presentation of a Proclamation of the City Council of the City of Mill Valley Declaring the Month of February 2023 as Black History Month.
Item 1_Black History Month February 2023 Proclamation_230206 Senior Management Analyst Walsh and Mill Valley Force for Racial Equity and Empowerment (MVFREE) Member, Naima Dean, gave a presentation and background on the item.
Mayor Wickham thanked staff and MVFREE for coordinating their efforts on this proclamation and read the proclamation into the record.
2. Presentation from Joan Murray of Councilmember Burke’s Clean Mill Valley Vest and Litter Picker.
Item 2_No Written Material_230206
Joan Murray presented Councilmember Burke with his Clean Mill Valley vest and litter picker.
3. Presentation from Sebastian Conn, Senior Community Development Manager of MCE.
Item 3_No Written Material_230206
MCE Senior Community Development Manager, Sebastian Conn, gave a presentation on the item.
Councilmembers asked staff questions.
Mayor Wickham thanked Mr. Conn for his presentation.
CONSENT CALENDAR
Mayor Wickham opened public comment for items on the Consent Calendar. Seeing no one who wished to speak, Mayor Wickham closed public comment.
It was MOVED by Councilmember Burke and SECONDED by Councilmember Perrey to adopt the Consent Calendar, Items #4-8. City Clerk/Management Analyst III Politzer conducted the roll call vote. The Motion was carried unanimously by a 4-0 vote.
4. Consideration of the January 9, 2023 Regular City Council Meeting Action Minutes.
Recommended Action: Approve the City Council meeting action minutes.
Item 4_Approval of Action Minutes_230206
5. Consideration of a Resolution Rescinding Resolution No. 22-29 and Adopting an Updated City-Wide Records Retention Schedule for 2023.
Recommended Action: Adopt Resolution No. 23-___.
Item 5_2023 Update to Records Retention Schedules_230206 3 6. Consideration of Authorizing the City Manager to Approve a Budget Adjustment of $45,666.60 for IT Project Management Services Along with a Reallocation of Already Budgeted Expenses.
Recommended Action: Authorize City Manager to approve the budget adjustment.
Item 6_Budget Adjustment for IT Project Management Services_230206
7. Consideration of a Resolution Authorizing the City Manager to Execute Change Order #1 with Coastside Concrete & Construction for the Pedestrian Ramp Improvement Project (PW 21-4).
Recommended Action: Adopt Resolution No. 23-___.
Item 7_Pedestrian Ramp Improvement Project Change Order Authorization_230206
8. Consideration of a Resolution Approving a Budget Adjustment for the Bridge and Culvert Repair Program to Allocate Funding to the Fiscal Year 2022-2023 Capital Improvement Program Fund.
Recommended Action: Adopt Resolution No. 23-___.
Item 8_Budget Adjustment for Bridge and Culvert Program Resolution_230206
COUNCIL/STAFF ANNOUNCEMENTS AND COUNCIL LIAISON REPORTS Councilmember Perrey said he was appointed to the League of California City’s Environmental Quality Committee and they had their first meeting where they talked about their goals and aspirations for the committee’s future.
Vice Mayor Carmel said he attended a Bicycle and Pedestrian Advisory Committee (BPAC) meeting on January 18, 2023 where Chief Navarro gave a presentation on a draft e-bike safety Ordinance. Vice Mayor Carmel gave a summary of the presentation to the Transportation Authority of Marin (TAM) Board and encouraged other jurisdictions to consider adopting similar regulations. He also noted that he and City Manager Cusimano gave a presentation to the Mill Valley Rotary on January 17, 2023 regarding the “State of the City.” Vice Mayor Carmel also announced that the Mill Valley Chamber of Commerce met to discuss the upcoming Mill Valley Music Festival which will be held on May 13th and 14th, 2023. He noted there will be an amazing lineup of artists and encouraged the community to attend. He also noted the Chamber of Commerce is looking to reimagine its Winterfest event this year so he encouraged community members to reach out with their ideas.
Mayor Wickham thanked staff for their efforts during the recent storm events. He also thanked Vice Mayor Carmel for attending the Rotary event while he was out sick.
PUBLIC OPEN TIME
Public Open Time_Public Communication No. 1_230206
Speakers: Nancy Carlston, Tijuana Bullock, Naima Dean, Eileen Fisher.
Communications (via eComment): Margaret Fisher.
4 CITY MANAGER'S REPORT
City Manager Cusimano gave a report/update on the following topics:
• Police Chief Navarro acknowledged the murder of Tyre Nichols at the hands of Memphis Police Officers and condemned their actions. He said the City of Mill Valley and the Mill Valley Police Department grieve with the rest of the nation for loss of Mr.
Nichols and assured the community that an incident such as this will not be tolerated in Mill Valley.
• City Manager Cusimano announced the recipient of the Mill Valley Staff person of the Quarter, Department of Public Works Streets and Sewer Supervisor, Jesus “Chuy” Beltran. He described Mr. Beltran as a leader, passionate, and hardworking. He commended Mr. Beltran for all his efforts throughout his 20-year career in Mill Valley.
Mr. Beltran thanked the City Council and City Manager and said he is grateful to serve the community of Mill Valley.
• The City of Mill Valley internship program will be back this upcoming year and it will include opportunities with the City’s business community as well. The internship program will include opportunities for adults from Marin, including from Marin City and the Canal.
• The East Blithedale Project is on track and is set to be complete by Fall of this year. He said the City is working with the Contractor to help mitigate traffic concerns. He noted local schools will be on break the week of February 20th so they hope a lot of work can be done to the road during this time. He thanked staff for working diligently to problem solve issues and for communicating with the community.
• The City held a Downtown Project Community meeting on January 26, 2023 to discuss the next phase of the project, including scheduling, community messaging, parking enforcement, etc. He noted the project should conclude by the beginning of Summer. • Senior Management Analyst Walsh gave an update on the City’s Diversity, Equity, and Inclusion (DEI) initiatives.
COUNCIL REQUESTS AND IDEAS FOR DISCUSSION
None.
CLOSED SESSION - The Council convened to Closed Session to discuss the following:
A. CLOSED SESSION BUSINESS
1. Conference with Legal Counsel – Existing Litigation.
Government Code Section 54956.9(d)(1)
Gary Nemer, Trustee of the Nemer Family Trust, and Gary Nemer, Individual v. City of Mill Valley, Mill Valley City Council, Steve Geiszler, and Erin Geiszler (Marin County Superior Court, Case No. CIV1701132)
2. Conference with Legal Counsel – Anticipated Litigation.
Significant Exposure to Litigation Pursuant to § 54956.9(d)(2): (1 Case) (Threat of Litigation from Mr. Soluri regarding Housing Element Update) 5 3. Conference with Legal Counsel – Existing Litigation.
Government Code § 54956.9(d)(1). Jonathan Kibera v. Howard Cohen, et. al. (Marin County Superior Court Case No. 2000084)
Item A3_Closed Session Public Communication No. 1_230206 B. ACTION OUT OF CLOSED SESSION – None.
ADJOURNMENT – The City Council ADJOURNED at 8:19 p.m. in memory of Marin Environmentalist, Phyllis Faber. The next Regular City Council meeting will be held on Wednesday, February 22, 2023 at 5:30 p.m. in the Mill Valley City Council Chambers. ___________________________
Jim Wickham, Mayor
ATTEST:
__________________________________________
Hannah Politzer, City Clerk/Management Analyst III