1 CITY OF MILL VALLEY
REGULAR CITY COUNCIL MEETING
ACTION MINUTES
COUNCIL CHAMBERS, CITY HALL
26 CORTE MADERA AVENUE, MILL VALLEY
April 1, 2024
5:30 P.M.
Mayor Urban Carmel – Present
Vice Mayor Stephen Burke – Present
Councilmember Max Perrey – Present
Councilmember Caroline Joachim – Present
Councilmember Jim Wickham – Present
City Staff Present: City Manager Cusimano; City Attorney Khalsa; Arts and Recreation Director Howe; Community Engagement Liaison Terrell; Climate Action/Sustainability Coordinator Ledwith; Senior Management Analyst Walsh; and City Clerk/Management Analyst III Politzer.
CALL TO ORDER
Mayor Carmel called the meeting to order at 5:31 P.M.
ACTION OUT OF CLOSED SESSION
None.
APPROVAL OF THE AGENDA ORDER
Agenda_240401
It was MOVED by Councilmember Perrey and SECONDED by Vice Mayor Burke to approve the agenda order. The Motion was carried unanimously by a 5-0 vote.
Mayor Carmel made a statement regarding a hate crime committed within the City of Mill Valley a few weeks ago. He condemned the antisemitic hate acts and stated the City will prevail in its united front against all forms of hate within the City.
PRESENTATIONS
1. Presentation of a Proclamation Recognizing Vera Meislin as a Volunteer All-Star.
Item 1_No Written Material_240401
Mayor Carmel introduced the item and read the proclamation into the meeting’s public record. 2 Vera Meislin thanked the City Council for recognizing her and stated that her work will continue. She encouraged people to volunteer.
Mayor Carmel opened public comment.
Speakers: Ken Meislin, Lisa Carmel.
Communications (via eComment): None.
Mayor Carmel closed public comment.
Councilmembers congratulated Vera on her accomplishments and thanked her for dedicating her time to the City of Mill Valley.
2. Presentation of a Proclamation Declaring April 2024 as Fair Housing Month in the City of Mill Valley.
Item 2_No Written Material_240401
Vice Mayor Burke read the proclamation into the meeting’s public record.
Mayor Carmel opened public comment.
Speakers: Damian Morgan.
Communications (via eComment): None.
Mayor Carmel closed public comment.
3. Presentation by Kathy Huber Introducing “Painted Bins.” Item 3_No Written Material_240401
Climate Action/Sustainability Coordinator Ledwith noted Kathy Huber could not make it to tonight’s meeting so she will be presenting the presentation on her behalf. Arts and Recreation Director Howe also assisted with the presentation.
Councilmembers thanked staff for their efforts on the Painted Bins initiative.
4. Presentation of the Arts Commission’s Annual Report.
Item 4_Arts Commission Annual Report_240401
Arts Commission Chair Sharon Valentino and Arts and Recreation Director Howe gave a presentation on the report.
Councilmembers asked staff questions.
Councilmembers thanked the Arts Commission for their work this year and said they look forward to the projects to come.
3 5. Presentation of the Emergency Preparedness Commission’s Annual Report.
Item 5_EPC Annual Report_240401
Community Engagement Liaison Terrell introduced the presentation. Vice Chair Leah Curtis gave the presentation.
Councilmembers asked staff questions.
Councilmembers thanked the Emergency Preparedness Commission for their work this year and said they look forward to the projects to come.
CONSENT CALENDAR
Mayor Carmel opened public comment for items on the Consent Calendar, Items #6-9. Seeing no one who wished to speak, Mayor Carmel closed public comment.
It was MOVED by Councilmember Perrey and SECONDED by Councilmember Wickham to adopt the Consent Calendar, Item #6-9. The Motion was carried unanimously by a 5-0 vote.
6. Consideration of a Resolution Rescinding Resolution No. 23-06 and Adopting an Updated City-Wide Records Retention Schedule for 2024.
Recommended Action: Adopt Resolution No. 24-___.
Item 6_Annual Records Retention Schedule Update_240401
7. Consideration of a Resolution Authorizing the City Manager to Execute an Amendment to the Agreement for Legal Services with Richards, Watson, & Gershon (RWG).
Recommended Action: Adopt Resolution No. 24-___.
Item 7_Under Separate Cover_RWG Contract Amendment_240401 Item 7_Amendment RWG Legal Services Agreement_240401
8. Consideration of a Resolution Authorizing the City Manager to Execute a Consultant Services Contract Award with MNS Engineers, Inc. for the 2024 Sewer Improvement Project.
Recommended Action: Adopt Resolution No. 24-___.
Item 8_Approve Contract 2024 Sewer Improvements_240401
9. Consideration of a Resolution Accepting as Complete Work Under a Contract to Interstate Grading & Paving, Inc. for the 2023 Pavement Rehabilitation Project.
Recommended Action: Adopt Resolution No. 24-___.
Item 9_NOC 2023 Pavement Rehabilitation Project_240401
PUBLIC OPEN TIME
Mayor Carmel opened Public Open Time.
Speakers: Damian Morgan.
4 Communication (via eComment): None.
Mayor Carmel closed Public Open Time.
COUNCIL/STAFF ANNOUNCEMENTS AND COUNCIL LIAISON REPORTS Councilmember Joachim attended a neighborhood chat last week at Councilmember Perrey’s home. There will be two more neighborhood chats, one tomorrow and later this month.
Councilmember Joachim also participated in the Lytton Square beautification project.
Councilmember Perrey hosted a well-attended neighborhood chat. Marin Clean Energy (MCE) passed the budget and established a discount for those under the California Alternate Rates for Energy (CARE) program. BayWave met last week to discuss sea level rise.
Mayor Carmel announced the upcoming Community Chat on April 29th. The Transportation Authority of Marin (TAM) Board met last week to discuss a regional transportation tax measure projected for 2026 and concepts for a 580/101 Freeway interchange design.
CITY MANAGER'S REPORT
City Manager Cusimano gave a report/update on the following topics:
• Attended his first BayWave meeting last week.
• Commended Community Engagement Liaison Terrell and Naima Dean for organizing the upcoming Arts Together reception on May 13th.
NEW BUSINESS
10. Consideration of a Resolution Establishing a Policy for the Issuance of Non-Exclusive Revocable Encroachment Permits to Property Owners Abutting Steps, Lanes, and Paths (SLP) within the City of Mill Valley SLP Inventory.
Recommended Action: Adopt Resolution No. 24-___.
Item 10_SLP Encroachment Permit Policy Resolution_240401 Item 10_Public Communication No. 1_240401
City Manager Cusimano introduced the item. City Attorney Khalsa gave a summary of the item.
Councilmembers asked staff questions.
Mayor Carmel opened public comment.
Speakers: Mark Chavez.
Mayor Carmel closed public comment.
5 It was MOVED by Councilmember Wickham and SECONDED by Vice Mayor Burke to adopt the Resolution. The Motion was carried unanimously by a 5-0 vote.
COUNCIL REQUESTS AND IDEAS FOR DISCUSSION
Councilmember Wickham referenced a ‘Click & Fix’ application that might be useful for the infrastructure process.
CLOSED SESSION – The City Council convened to Closed Session discussion at 7:38 p.m.
A. CLOSED SESSION BUSINESS
1A. Conference with Legal Counsel – Existing Litigation pursuant to Government Code Section 54956.9: Joyce Britt v. City of Mill Valley, Marin County Superior Court CIV2102591.
B. ACTION OUT OF CLOSED SESSION
ADJOURNMENT – The Council ADJOURNED at 8:12 p.m. to the next Regular City Council meeting will be held on Monday, April 15, 2024, at 5:30 p.m. in the Mill Valley City Council Chambers.
___________________________
Urban Carmel, Mayor
ATTEST:
___________________________
Risa De Ferrari, City Clerk