1 CITY OF MILL VALLEY
SPECIAL CITY COUNCIL MEETING
ACTION MINUTES
COUNCIL CHAMBERS, CITY HALL
26 CORTE MADERA AVENUE, MILL VALLEY
February 10, 2025
5:30 P.M.
Mayor Stephen Burke – Present
Vice Mayor Max Perrey – Present
Councilmember Caroline Joachim – Present
Councilmember Urban Carmel – Present
Councilmember Katherine Jones – Present
City Staff Present: City Manager Cusimano; City Attorney Khalsa; Human Resources Manager Allingham; Senior Management Analyst Walsh; Superintendent of Operations Neumann; Director of Public Works Poster; Director of Building & Planning Kelly; Director or Arts & Recreation Howe; Deputy Director of Arts & Recreation Ingram; Climate Action Coordinator Ledwith; and City Clerk De Ferrari.
2025 BOARDS, COMMISSIONS, AND COMMITTEE RECRUITMENT INTERVIEWS:
4:00–4:30 P.M. – Library Board of Trustees
4:30–5:00 P.M. – Planning Commission
2025 BCC Appointment Materials for (Library Board of Trustees & Planning Commission)_250210
AMENDED_2025 BCC Appointments (LBOT & PC)_250210
CALL TO ORDER
Mayor Burke called the meeting to order at 5:32 P.M.
ACTION OUT OF CLOSED SESSION
None.
APPROVAL OF THE AGENDA ORDER
Agenda_250210-
It was MOVED by Vice Mayor Perrey and SECONDED by Councilmember Jones to approve the agenda order. The Motion was carried unanimously by a 5-0 vote. 2 PRESENTATIONS
1. Presentation from Old Mill School Student Council Representatives on Efforts to Support People Impacted by the Recent Fires in Los Angeles.
Item 1_No Written Material_250210-
Mayor Burke introduced the item. The following representatives from Old Mill School presented the item: Speaker 1: Blake, Student Council Representative; Speaker 2: Layla, Student Council Representative; Speaker 3: Austin, Student Council Secretary.
2. Presentation of a Proclamation Declaring the Month of February 2025 as Black History Month.
Item 2_2025 Black History Month Proclamation_250210
Mayor Burke introduced DEI Staff Liaison Tammy Hernden to introduce members of our community to help read the Black History Month Proclamation.
Speakers: Speaker 1: Roman Cole; Speaker 2: Manu Pastor; Speaker 3: Naima Dean; Speaker 4:
Neo Pastor; Speaker 5: Celimene Pastor; Speaker 6: Felecia Gaston; Speaker 7: Vice Mayor Perrey; Mayor Burke.
CONSENT CALENDAR
Mayor Burke asked if any Councilmember wished to pull Items #3-7 for discussion.
Mayor Burke pulled Item #6 off the Consent Calendar for discussion.
Councilmembers requested and City Manager Cusimano accepted that staff provide an annual update to Council to be included in the Annual Traffic Report Card.
Mayor Burke opened public comment for Item #6.
Public Comment: John Hanley, 855 East Blithedale.
eComment: None.
Mayor Burke closed public comment for Item #6.
Mayor Burke announced that the City Council held interviews prior to the regular council meeting for the appointments of the Library Board of Trustees and the Planning Commission.
Mayor Burke reported on Item #7 that Christina Gasparac had been selected to fill the vacancy on the Planning Commission. Mayor Burke noted that the appointment for the Library Board of Trustees was moved forward to the March 24, 2025 Regular City Council meeting. 3 It was MOVED by Councilmember Carmel and SECONDED by Councilmember Jones to adopt the Consent Calendar, Items #3 – 7. The Motion was carried unanimously by a 5-0 vote.
3. Consideration of the January 22, 2025 Annual Retreat Special City Council Meeting Action Minutes.
Recommended Action: Approve the Action Minutes.
Item 3_Action Minutes_250210
4. Consideration of a Resolution Establishing the Fiscal Year 2024-2025 Appropriations Limit.
Recommended Action: Approve the Resolution 25-__.
Item 4_2024-2025 GANN Fiscal Limit for General Fund_250210
5. Consideration of a Resolution Establishing the Fiscal Year 2024-2025 Appropriations Limit for the City of Mill Valley Community Facilities District No. 2016-1 (Municipal Services).
Recommended Action: Approve the Resolution 25-__.
Item 5_2024-2025 MST GANN Fiscal Limit_250210
6. Consideration of a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Kimley Horn and Associates, Inc., for the Design and Implementation Phases of the Adaptive Signal Timing Project (Project) for an Estimated Amount of $193,990.
Recommended Action: Approve the Resolution 25-__.
Item 6_PW25-03 Adaptive Signal Timing (PSA)_250210
7. Consideration of a Resolution Making Appointments to Library Board of Trustees and to the Planning Commission (Terms Effective March 1, 2025, Unless Noted Otherwise).
Recommended Action: Adopt Resolution No. 25-___.
Item 7_2025 BCC Appointments (LBOT & PC)_250210-
Item 7_AMENDED_2025 BCC Appointments (LBOT & PC)_250210
PUBLIC OPEN TIME
Mayor Burke opened Public Open Time.
Speakers: Speaker 1: Naima Dean; Speaker 2: Debbie Salton, 11 Escalon Drive; Speaker 3: Steve Berman, 13 Overhill Drive; Speaker 4: Craig Sulton, 11 Escalon Drive; Speaker 5: John Hanley, 55 East Blithedale.
Communications (via eComment): None.
4 Mayor Burke closed Public Open Time.
COUNCIL/STAFF ANNOUNCEMENTS AND COUNCIL LIAISON REPORTS City Manager Cusimano requested to make comments ahead of the Council/ Staff Announcements and provided an update on traffic congestion related to the Escalon area, assessment of the situation by the city, and calming measures the City is taking to address the situation.
Mayor Burke shared that he and City Manager Cusimano joined a luncheon hosted by County Supervisor Stephanie Moulton-Peters with fellow Southern Marin City Manager’s and Mayors.
Vice Mayor Perrey shared that he is continuing to work closely with city staff on the Mill Valley School District TK issue.
Councilmember Joachim shared information about wildfire preparation and action occurring on the state and local level. She shared information from a report about the aging population completed by the California Public Policy Institute. She shared updates about LiveWell Mill Valley.
Councilmember Carmel shared updates related to TAM and possible federal funding cuts due to recent reassessments. He reported that he and Councilmember Joachim recently attended a Police Oversite Committee and found no significant changes to report. He noted this committee now has twelve quarters worth of data.
Councilmember Jones shared updates about Southern Marin Fire and SLP Projects.
CITY MANAGER’S REPORT
City Manager Cusimano reported Chief Tubbs will be at the next City Council meeting to provide an update on wildfire risk preparedness. He noted PG&E has taken additional measures towards energy hardening throughout Marin County and Mill Valley and that he will be meeting with PG&E on Wednesday to discuss packaging projects for neighborhoods within Mill Valley to help improve neighborhood communication and coordinate timing of projects. City Manager Cusimano shared that in May, MMWD will come in to give a presentation on systems and disaster management. The City Manager reported on the situation related to the loss of TK program in the Mill Valley School District.
NEW BUSINESS
8. Receive the Annual Traffic Report Card.
Recommended Action: Receive report and discuss findings.
Item 8_Traffic Report Card Staff Report 2025_250210-
Mayor Burke invited staff and Councilmembers to make comments on the Traffic Report Card. 5 Councilmember Carmel made comments on the analysis tied to the Traffic Report Card and shared that trends appeared to have gone down in recent years.
Councilmembers asked questions about the report.
Mayor Burke opened public comment.
Speakers: None.
Communications (via eComment): None.
Mayor Burke closed public comment.
9. Confirmation of Outcomes from the 2025 City Council Annual Retreat.
Recommended Action: Receive report and confirm outcomes.
Item 9_Outcomes of the 2025 City Council Retreat_250210- Item 9_Revised Workplan_250210
Mayor Burke introduced Deputy Director of Administration Walsh to present the outcomes from the 2025 City Council Annual Retreat.
Deputy Director Walsh announced the draft 2025 Workplan was presented and deliberated on at the City Council Retreat on January 22nd 2025. She reported on the updates to the 2025 Workplan City Manager Cusimano communicated a few more change requests to be made to Version 3.0.
Councilmembers made comments and discussed additional changes to be made to Version 3.0.
Mayor Burke opened public comment.
Speakers: None.
Communications (via eComment): None.
Mayor Burke closed public comment.
COUNCIL REQUESTS AND IDEAS FOR DISCUSSION
None.
ADJOURNMENT – The Council ADJOURNED at 7:14 p.m. The next Regular City Council meeting will be held on Monday, February 24, 2025, at 5:30 p.m. in the Mill Valley City Council Chambers.
APPROVED AND ADOPTED BY THE MILL
VALLEY CITY COUNCIL ON MARCH 24, 2025
6 ___________________________
Stephen Burke, Mayor
ATTEST:
____________________________
Risa De Ferrari, City Clerk