CITY COUNCIL
AGENDA
COUNCIL CHAMBERS, CITY HALL
26 CORTE MADERA AVENUE, MILL VALLEY
September 15, 2025
5:30 p.m.
<
Max Perrey, Mayor
Caroine Joachim, Vice Mayor
Urban Carmel
Katherine Jones
Stephen Burke
<
CALL TO ORDER
ACTION OUT OF CLOSED SESSION
APPROVAL OF THE AGENDA ORDER
Adjournment in memory of accomplished artist, teacher, and activist Margaret ’Kett’ Zegart. agenda_250915 - Closed Session_final
Agenda Amended Item 7_250915 - Closed Session
PRESENTATIONS
1. Recognition for Carol Lancour of Marin Mosaics for her outstanding work at Lytton Square.
Item 1_No Written Material_250915
2. Presentation of a Proclamation Honoring Volunteer All-Star Paul Moe.
Item 2_MV All Star Paul Moe Proclamation 20250915
3. Presentation of a Proclamation Declaring September 2025 as National Preparedness Month in the City of Mill Valley.
Item 3_2025 National Preparedness Month Sept Proclamation_20250915
4. Presentation from Executive Officer Mark Brown of Marin Wildfire Prevention Authority.
Item 4_No Written Material_250915
5. Presentation from County of Marin Director of the Office of Emergency Management Steven Torrence.
Item 5_No Written Material_250915
Item 5_Presentation_OEM City and Towns Council Meeting Mill Valley
6. Presentation of the April 26th Evacuation Drill Findings from the Mill Valley Police Department.
Item 6_Supplemental Material_Presentation_Mill Valley After Action Evacuation Drill April 26, 2025 Item 6_Supplemental Material_MVPD Evacuation After Action Report_250915 Item 6_No Written Material_250915
Item 6_Public Comment 1_Evacuation Presentation
CONSENT CALENDAR:
The following items listed on the Consent Calendar are considered routine and are approved by a single motion without discussion. The Mayor or any member of the City Council or the public may request that any item listed under the Consent Calendar be removed and action taken separately. In the event that an item is removed from the Consent Calendar, it shall be considered in its numerical order.
7. Approval of the July 21, 2025 Regular City Council Meeting Action Minutes; and August 11, 2025 and August 12, 2025 Special City Council Meetings Action Minutes.
Recommended Action:
Approve the action minutes.
Item 7_Under Separate Cover_Action Minutes_250915-
Item 7_City Council Action Minutes_250915
8. Consideration of a Resolution to Designate a Voting Delegate to Represent the City of Mill Valley at the Annual League of California Cities (LOCC) Conference to be held in Long Beach on October 8-10, 2025.
Recommended Action:
Adopt Resolution No. 25-___.
Item 8_Under Separate Cover_LOCC Delegate_250915-
Item 8_LOCC Delegate Appointee Staff Report_250915
9. Consideration of a Resolution to Authorize the Mayor to Execute the City Of Mill Valley’s Response to the 2024-2025 Marin County Civil Grand Jury Report Titled “The Worrisome Future Of Marin Housing: Nimby Resistance Takes A Backseat To Economic Reality”, Dated June 24, 2025.
Item9_Grand Jury Marin Housing Report_20250915-
10. Consideration of a Resolution to Approve a Budget Adjustment and Authorize the City Manager to Finalize and Execute a Contract with Placemate for Consulting Services to Launch the “Lease to Locals” Program.
Recommended Action:
Adopt Resolution No. 25-___.
Item10_PSA w Placement_20250915
11. Consideration of a Resolution to Approve the Plans, Specifications and Cost Estimate for the East Blithedale Avenue at Elm Avenue Drainage Improvements Project; Approve CEQA Notice of Exemption; And Authorize the City Manager to Award the Project.
Recommended Action:
Adopt Resolution No. 25-___.
Item11_East Blithedale Ave at Elm Ave Drainage Improvements Project_20250915
12. Consideration of a Resolution to Approve the Plans, Specifications and Cost Estimate for the 2025 Hillside Avenue Storm Drain Improvements Project; Approve CEQA Notice of Exemption; And Authorize the City Manager to Award the Project.
Recommended Action:
Adopt Resolution No. 25-___.
Item12_Hillside Ave Storm Drain Improvements Design_20250915
13. Consideration of a Resolution to Authorize the City Manager To Execute a Professional Services Agreement with Schaaf & Wheeler for the Storm Drainage Database Development Project.
Recommended Action:
Adopt Resolution No. 25-___.
Item13_S&W Agreement SD Database Development_20250915-
14. Consideration of a Resolution to Authorize the Director of Public Works to Execute All Disadvantaged Business Enterprise (DBE) Agreements and any Amendments with the California Department of Transportation and Approving the DBE Race-Conscious/Race-Neutral Program (DBE Program) Recommended Action:
Adopt Resolution No. 25-___.
Item14_DBE Agreement Authority_20250915-
15. Consideration of a Resolution to Accept the Sand Volleyball Courts Project as Complete.
Recommended Action:
Adopt Resolution No. 25-___ and Notice of Completion.
Item15_Sand Volleyball Courts_NOC_20250915-
16. Consideration of a Resolution to Accept as Complete Work Under a Contract to Altor Construction LLC., For the Sycamore Ave Safety Improvement Project, Pw 24-12.
Recommended Action:
Adopt Resolution No. 25-___ and Notice of Completion.
Item16_Notice of Completion Sycamore Ave_20250915
PUBLIC OPEN TIME:
Persons wishing to address the City Council on subjects not on the agenda may do so at this time. State law prohibits Council action on any item not listed on the agenda unless Council determines that there is a need to take immediate action and that the need for action came to the City's attention after the agenda was posted. Other items will generally be referred to staff or received as information. When addressing the City Council, please: 1) State your name and address; 2) Address the Mayor; 3) State your views succinctly 4) Avoid repetition 5) Limit comments to 3 minutes.
Please note:
The Mayor will allow time for public comment on each agenda item.
COUNCIL/STAFF ANNOUNCEMENTS AND COUNCIL LIAISON REPORTS CITY MANAGER’S REPORT
OLD BUSINESS
17. Consideration of Parking Meter Upgrades.
Recommended Action:
Receive Report and Approve Upgrades
Item 17_Under Separate Cover_Parking Meter Upgrades_250915 Item 17_Parking Meter Staff Report_250915-
Item 17_Public Comment_Mill Valley Chamber_ Parking Letter to Council 9.11.25
18. Consideration of the City Council Workplan Update- Third Quarter 2025.
Recommended Action:
Receive Report
Item 18_Council Workplan Update_Third Quarter
COUNCIL REQUESTS AND IDEAS FOR DISCUSSION
CLOSED SESSION
A.
CLOSED SESSION BUSINESS – Following Public Comment, the City Council will adjourn to Closed Session to consider the following:
1A.
Conference with Legal Counsel, Liability Claim pursuant to Government Code Section 54956.9(e)(3). Claimant: Piombo.
B.
ACTION OUT OF CLOSED SESSION
ADJOURNMENT
Adjournment in memory of accomplished artist, teacher, and activist Margaret ’Kett’ Zegart.
The City of Mill Valley does not discriminate against any individual with a disability. Upon request, City publications will be made available in the appropriate format to persons with a disability. If you require assistance or auxiliary aids in order to participate in this meeting, please contact the City Clerk at 388-4033 (TTY 711) at least 24 hours prior to the meeting. The accessible entrance and parking are located behind City Hall.