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MILLBRAE CITY COUNCIL
REGULAR MEETING MINUTES
March 28, 2023
7:00 PM
In Person Meeting Location: Teleconference via Zoom: Satellite Meeting Location:
Millbrae Council Chambers https://us02web.zoom.us/j/81399368182 Morrison Clark Historic Inn 621 Magnolia Avenue For dial-in comments, Library Room
Millbrae, California call 1-669-444-9171 1011 L Street NW Meeting ID: 813 9936 8182 Washington, DC 20001
CALL TO ORDER MILLBRAE CITY COUNCIL Video Time: 02:14
Mayor Ann Schneider called the meeting to order at 7:02 p.m. from the satellite meeting location.
ROLL CALL: Mayor Ann Schneider, Vice Mayor Maurice Goodman, Councilmember Anders Fung, Angelina Cahalan, and Gina Papan.
PLEDGE OF ALLEGIANCE TO THE U.S. FLAG
1. CEREMONIAL/PRESENTATION Video Time: 03:58
• Proclamation Proclaiming March 31, 2023 as Cesar Chavez Day Mayor Schneider read the proclamation.
• Proclamation Proclaiming April 2023 as Celebrate Diversity Month Mayor Schneider invited Joy Pasamonte Henry to read the proclamation.
Millbrae students Gianluca Bettucchi, Julia Jiron, Matthew and Ryan Situ received the proclamation.
2. AGENDA OVERVIEW/STAFF BRIEFING Video Time: 12:16
• Calendar of events - INFORMATIONAL
• Report of bills and claims - INFORMATIONAL
• Report out from February 28, 2023 and March 14, 2023 Closed Sessions City Manager Tom Williams reviewed the agenda items and updated the City Council on the following:
• Survey for Bayside Manor and Marina Vista Park Upgrade is still open, provide your feedback by Friday, March 31.
• Public Works has been hard at work throughout the last few weeks of storms and is working around the clock to ensure Millbrae continues to withstand the weather. • Phone apps now available for Millbrae Works - Powered by SeeClick Fix. • Residence Inn Grand Opening at Millbrae Station on Thursday, March 30" at 3:30 p.m. • Rotary Club of Millbrae Spring Festival on Saturday, April 8th at 11:00 a.m. • Millbrae Goes to the Movies showing Space Jams (1996) on Friday, April 14th at 6:30 p.m. • SPIN eBikes Soft Launch mid-April and will have a SPIN Demonstration Day at Millbrae Farmers Market on Saturday, April 1Sth at 9 a.m.
Assistant City Attorney Michael Conneran reported that immediately following the February 28, 2023 Regular Meeting, the City Council met in Closed Session pursuant to Government Code $54956.9(d)(1) regarding pending litigation, and the result was reported at the end of the meeting. The City Council met in Closed Session on March 14, 2023 to discuss two items; (1) pursuant to Government Code §54957.6 regarding Labor Negotiation, the result of the negotiation is on tonight's agenda for approval. (2) pursuant City of Millbrae Mission Statement: "Enhancing the quality of life in our shared community, providing great services, encouraging community engagement, fostering economic growth, and embracing cultural diversity in a safe environment." 279
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to Government Code 854956.8 regarding Real Property Negotiation, the City Council took no reportable action.
APPROVAL OF MINUTES Video Time: 26:14
• Special meeting minutes of January 24, 2023 - ACTION
Motion by Fung/Papan to approve the Special meeting minutes of January 24, 2023. Motion carried 5-0 by
ORAL REPORT FROM CITY COMMITTEE/COMMISSION CHAIRS
• None
PUBLIC COMMUNICATION Video Time: 27:39
The follow Michael k of the public spoke: Michael Kelly CONSENT CALENDAR Video Time: 32:18
Receive and File Monthly General Fund Financial Report for the Period Ending February 28, 2023 -
INFORMATIONAL
6. Resolution No. 23-21 Approving the Submittal of California Governor's Office of Emergency Services Form 130 in Order to Pursue State Financial Assistance Under The Robert T. Stafford Disaster Relief and Emergency Assistance Act Of 1988 and The California Disaster Assistance Act - ACTION
Adoption of Resolution No. 23-22 Approving the Purchase of Three (3) Ford F-250 Service Body Trucks to Replace Three (3) Existing Trucks for the Public Works Department - ACTION có Adoption of a Resolution No. 23-23 Approving Salary and Benefit Modifications for Unrepresented Management Employees - ACTION
9. Approve by motion, a request from the Millbrae Cultural Committee for the use of the Recreation Center Great Hall, Fitness Center, First Floor Hallway and Lobby, and fee adjustment and waivers for the Community Gathering and Civic Forum on August 4, 2023 - ACTION
10. Approve by motion, a request from the Millbrae Lions Club for parking lot and street closures, and fee waivers for the Millbrae Machines Car Show on August 19, 2023 - ACTION
11. Approve by motion, a request from the Millbrae Chamber of Commerce for parking lot and street closures and fee waivers, for the Art and Wine Festival on September 2-3, 2023 - ACTION (Removed for a separate consideration)
12. Approve by motion, a request from the American Cancer Society for the use of the Millbrae Central Park and Fitness Center, and fee waivers for the Relay for Life of North Peninsula on September 16, 2023 - ACTION
13. Approve by motion, a request from the Millbrae Cultural Committee for parking lot and street closures, and fee waivers for the Mid-Autumn Festival on September 23-24, 2023 - ACTION (Removed for a separate consideration)
14. Approve by motion, a request from the Japanese Culture Festival Committee for parking lot closures, use of the David J. Chetcuti Community Room, Library Meeting Room A&B, and fee waivers for the Japanese Culture Festival on October 1, 2023 - ACTION 280
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15. Approve by motion, a request from the Rotary Club of Millbrae for the use of Rotary Park and fee waivers for the Kids Carnival on October 29, 2023 - ACTION
16. Approve by motion, a request from the Millbrae Chamber of Commerce for street closure and fee waivers for the Holiday Tree Lighting on December 2, 2023 - ACTION Staff responded to questions from Council on Item #7.
Motion by Papan/Goodman to approve the Consent Calendar except Items #11 and 13. Motion carried 5-0 by roll call vote.
11. Approve by motion, a request from the Millbrae Chamber of Commerce for parking lot and street closures and fee waivers, for the Art and Wine Festival on September 2-3, 2023 - ACTION Video Time: 38:48
Staff responded to questions. Council discussion ensued.
Motion by Papan/Fung to approve by motion, a request from the Millbrae Chamber of Commerce for parking lot and street closures for the Art and Wine Festival on September 2-3, 2023. Motion failed 3-2.
Motion by Papan/Goodman to approve by motion, a request from the Millbrae Chamber of Commerce for parking lot and street closures for the Art and Wine Festival on September 2-3, 2023, and continue the fee waiver consideration to the April 11, 2023 City Council meeting for the Council liaison to work with Chamber of Commerce on deliverables and expectations.
The following members of the public spoke regarding this item:
• Nathan Chan
Motion carried 4-1 by roll call vote with Mayor Schneider dissenting.
13. Approve by motion, a request from the Millbrae Cultural Committee for parking lot and street closures, and fee waivers for the Mid-Autumn Festival on September 23-24, 2023 - ACTION Video Time: 1:12:58
The following members of the public spoke regarding this item:
Alice Kuang
Margaret Ng
• Jean Wong
Councilmember Papan noted for the record that she concurred with public speakers Margaret Ng and Alice Kuang that Millbrae Cultural Committee (MCC) hosted a successful Mid-Autumn Festival and would like to see it continue. She has no problem with the fee waiver as the Millbrae Cultural Committee consistently donated to the community.
Staff responded to questions. Council discussion ensued.
Motion by Fung/Goodman to approve by motion, a request from the Millbrae Cultural Committee for parking lot and street closures, and fee waivers for the Mid-Autumn Festival on September 23-24, 2023 as recommended. Motion carried 5-0 by roll call vote.
Video Time: 1:26:04
PUBLIC HEARING
NOTICE TO THE PUBLIC: Persons who wish to speak on matters set for PUBLIC HEARING will be heard when the presiding officer calls for comments from those persons who are in support of or in opposition thereto. After oral testimony has been given, the hearing is closed unless continued to another time, and brought to Council level for discussion and action.
Normally no further oral testimony is permitted unless requested and allowed by the Council. 281
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• None
EXISTING BUSINESS Video Time: 1:26:09
17. Receive Presentation on Proposed Mural Art on Dog Walk Wall Adjacent to Millbrae Avenue as Part of the Gateway at Millbrae Station Project - ACTION Consultant Transit Oriented Development Project Manager Harry Burrowes, Vice President of Development of Republic Urban Melissa Durkin, and Lila Gemellos presented the report.
Council asked questions of staff.
The following members of the public spoke regarding this item:
Amy Lauer Kelly
Staff responded to questions. Council discussion ensued.
Motion by Goodman/Fung to approve the Proposed Mural Art on Dog Walk Wall Adjacent to Millbrae Avenue as Part of the Gateway at Millbrae Station Project with an amendment to frame and start the artwork at the top of the wall. Motion carried 5-0 by roll call vote.
18. Recommendation on the Formation and Implementation of a Citizens Committee on Social Equity and Cultural Inclusion - ACTION
Video Time: 1:48:26
City Manager Tom Williams presented the report. The Council Ad Hoc Subcommittee on Social Equity and Cultural Inclusion was available to answer questions.
Staff responded to questions. Council discussion ensued.
The following members of the public spoke regarding this item:
• Nathan Chan Alice Kuang
• Michael Kelly • Reggie Dewey Landley Eng
Joe Teresi • Margaret Ng
Joy Pasamonte Henry • Dean Lan
*Lilian Li - Translated from Cantonese
My name is Lillian Li. I have been a Millbrae resident for many years and a small business owner. We are a minority group, and our English is not very fluent with limited resources. We need language assistance to help with communications with schools and governmental agencies.
Councilmember Papan noted for the record that the subcommittee was tasked with specific items, and they went back and listened very carefully to what they were tasked to do to put together the recommendation.
Language access is extremely important to this Council, and the City is acting on that immediately with new technology that will provide translation services because it is vital to this whole process that residents can be understood.
Motion by Papan/Cahalan to extend the meeting to midnight. Motion carried 5-0 by roll call vote.
Motion by Goodman/Schneider to (1) form the Social Equity Commission, (2) Vice Mayor Goodman and Councilmember Fung are appointed as ex-official members to work with Staff in finding a partner to guide the City Council, (3) educate the City Council and appoint commission members of no more than 11 through an inclusive to various populations and open process (4) the commission will work with the partner in the creation, implementation, and evaluation of bylaws, a mission, and a work plan, (5) individual 282
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commission members will serve a term of one year, and (6) the commission will have a budget not to exceed one hundred thousand dollars. Motion carried 5-0 by roll call vote.
The Council recessed at 11:21 p.m. and returned at 11:28 p.m.
NEW BUSINESS Video Time: 4:28:41
19. Adoption of a Resolution Approving Agreement for Professional Services with NCE for the El Camino Real/Millbrae Avenue Landscape Median Improvements Project - ACTION Director of Engineering and Public Works Sam Bautista and Consultant Principal Landscape Architect Matthew Gaber of NCE presented the report.
Staff responded to questions. Council discussion ensued.
There was no public comment regarding this item.
Motion Papan/Fung to adopt Resolution No. 23-24 Approving Agreement for Professional Services with NCE for the El Camino Real/Millbrae Avenue Landscape Median Improvements Project. Motion carried 5- 0 by roll call vote.
20. Adoption of a Resolution Approving Agreement for Professional Services with Kimley Horn for the preparation of a Parking Management Plan - ACTION
Video Time: 4:42:07
Director of Engineering and Public Works Sam Bautista and Consultant Senior Transportation Project Manager Mike Iswalt, AICP of Kimley-Horn presented the report.
Staff responded to questions. Council discussion ensued.
Motion Papan/Goodman to extend the meeting to 12:30 a.m. Motion carried 5-0 by roll call vote.
The following members of the public spoke regarding this item:
• Nathan Chan
City Manager Williams clarified for the record, responding to the speaker, that in the State of California, the formation of special districts, such as a Business Improvement District (BID) and Parking Assessment District, requires a two-thirds vote of the property owners or a simple majority depending on where the money goes.
Motion Fung/Cahalan to adopt Resolution No. 23-25 Approving Agreement for Professional Services with Kimley Horn for the preparation of a Parking Management Plan. Motion carried 5-0 by roll call vote.
21. Adoption of a Resolution Authorizing the City's State Legislative Advocate to Lobby in Support of Assembly Bill 1423 and Senate Bill 414 and Related Legislation That Would Support the City's Position to Regulate Synthetic Turf Installations - ACTION Video Time: 5:04:08
Assistant City Manager/Human Resources Director Isabel Carlos presented the report.
There was no public comment regarding this item.
Council discussed the item.
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Motion Papan/Goodman to adopt Resolution No. 23-26 Authorizing the City's State Legislative Advocate to Lobby in Support of Assembly Bill 1423 and Senate Bill 414 and Related Legislation That Would Support the City's Position to Regulate Synthetic Turf Installations. Motion carried 5-0 by roll call vote.
22. Consider Adopting a Resolution in Support of Measure A on the May 2, 2023 Special Mail Ballot Election of the Millbrae School District - ACTION
Video Time: 5:14:10
City Clerk Elaine Tran presented the report.
Council asked questions of staff.
The following members of the public spoke regarding this item:
• Joy Pasamonte Henry
Staff responded to questions. Council discussion ensued.
Motion Fung/Cahalan to adopt Resolution No. 23-27 in Support of Measure A on the May 2, 2023 Special Mail Ballot Election of the Millbrae School District. Motion carried 5-0 by roll call vote.
COUNCIL COMMENTS Video Time: 5:21:44
Mayor Schneider:
Department of Transportation offers planning grants for communities divided by railroads.
Councilmember Papan:
Managed Lane JPA are offering discounted Clipper cards and FasTrak transponders.
Councilmember Fung, Councilmember Cahalan, and Vice Mayor Goodman decided to forgo their Council Comments.
CLOSED SESSION
The public will have an opportunity to comment before the consideration of these items. Following the meeting a report of action from Closed Session will be provided if required. • None
ADJOURN CITY COUNCIL Video Time: 5:23:40
With no further business to discuss, the City Council adjourned at 12:22 a.m.
The video recording of the meeting is available on Millbrae Community Television YouTube website. You can click on the link below to view the recording of the entire meeting. https://www.youtube.com/watch?v=Ssfg3s3iZ0k
Minutes approved on July 11, 2023.
ail Ann echnicer
BY: APPROVED:
Elaine Tran nn Schneide
City Clerk Mayor