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MILLBRAE CITY COUNCIL
REGULAR MEETING MINUTES
May 9, 2023
7:00 PM
In Person Meeting Location: Teleconference via Zoom:
Millbrae Council Chambers https://us02web.zoom.us/j/81399368182 621 Magnolia Avenue For dial-in comments, call 1-669-444-9171 Millbrae, California Meeting ID: 813 9936 8182
CALL TO ORDER MILLBRAE CITY COUNCIL Video Time: 12:10
Mayor Ann Schneider called the meeting to order at 7:12 p.m.
ROLL CALL: Mayor Ann Schneider, Vice Mayor Maurice Goodman, Councilmember Anders Fung, Angelina Cahalan and Gina Papan.
PLEDGE OF ALLEGIANCE TO THE U.S. FLAG
1. CEREMONIAL/PRESENTATION Video Time: 13:07
• Proclamation Proclaiming May 21 - 27, 2023 as National Public Works Week • Mayor Schneider read the proclamation.
Public Works and Engineering Director Sam Bautista, joined by 24 public works team members received the proclamation.
• Proclamation Proclaiming May as Hepatitis Awareness Month Mayor Schneider invited Vice Mayor Goodman to read the proclamation.
SF Hep B Free - Bay Area Executive Director Richard So received the proclamation.
2. AGENDA OVERVIEW/STAFF BRIEFING Video Time: 38:23
• Calendar of events - INFORMATIONAL
• Report of bills and claims - INFORMATIONAL
• Report out from April 25, 2023 Closed Session
City Manager Tom Williams reviewed the agenda items.
A recess was called at 7:40 p.m. to reset the audio-visual system; Mayor Schneider resumed the meeting at 7:43 p.m.
City Manager Tom Williams updated the City Council on the following:
• Thanked volunteers and Parks Divisions for coming together to clean up and plant trees on the Spur Trail in celebration of Millbrae Earth Month.
• Spin Bike Share is hosting a Demonstration Day at Millbrae Farmers Market on May 13. • Open House on May 10 to receive community input on Marina Vista and Bayside Manor Park Upgrades.
Upcoming Events:
• Friday, May 19th & Saturday May 20th - Millbrae Art Show • Saturday, May 20th - 9:00 AM Compost Giveaway
Assistant City Attorney Michael Conneran stated that on April 25, 2023, the City Council met in Closed Session pursuant to Governmental Code §54956.9(b) to discuss significant exposure to litigation (Claim of Diane White). At that meeting, instructions were given to Council but there was no reportable action.
City of Millbrae Mission Statement: "Enhancing the quality of life in our shared community, providing great services, encouraging community engagement, fostering economic growth, and embracing cultural diversity in a safe environment." 299
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APPROVAL OF MINUTES Video Time: 47:13
3. Regular meeting minutes of February 14, 2023 - ACTION Motion by Cahalan/Goodman to approve the regular meeting minutes of February 14, 2023. Motion carried 5-0 by roll call vote.
4. ORAL REPORT FROM CITY COMMITTEE/COMMISSION CHAIRS Video Time: 47:49 Adoption of Fiscal Year 2023-2024 Parks & Recreation Commission Work Plan - ACTION Parks & Recreation Commission Chair Stephanie Douglas presented the report.
The presenter answered questions from the Council.
Motion by Fung/Papan to adopt the Fiscal Year 2023-2024 Parks & Recreation Commission Work Plan.
Motion carried 5-0 by roll call vote.
• Adoption of Fiscal Year 2023-2024 Sister Cities Commission Work Plan - ACTION This item is continued to the May 23, 2023 City Council meeting.
PUBLIC COMMUNICATION Video Time: 57:21
The following members of the public spoke:
• Alice Kuang
• Ron Raquel
• Daniel So
• Margaret Ng
CONSENT CALENDAR Video Time: 1:12:09
5. Adoption of Resolution No. 23-36 Awarding a Construction Contract to Mitchell Engineering for the Ahwahnee Complete Utility & Pavement Rehabilitation Project and Authorizing Task Order No. 2 for Construction Management Services under an on-call agreement with CS Consultants - ACTION
6. Adoption of Resolution No. 23-37 Awarding a Construction Contract to Pacific Underground Construction, Inc. for the Arroyo Seco Storm Drain Bypass Project and Authorizing Task Order No. 3 for Construction Management Services under an on-call agreement with CSG Consultants - ACTION
Approve by Motion, to Authorize the Mayor to Sign a Letter in Support of AB1379 regarding Open meetings: local agencies: teleconferences - ACTION
Motion by Papan/Fung to approve the Consent Calendar. Motion carried 5-0 by roll call vote.
PUBLIC HEARING Video Time: 1:13:54
Public Hearing and Resolution Vacating a Portion of a Public Utility Easement at 1002 Crestview Drive, Accepting New Public Utility Easement at 1002 Crestview Drive, and Authorizing the Filing of the Vacation Resolution with the San Mateo County Recorder - ACTION Public Works and Engineering Director Sam Bautista presented the report. Property owners Billy and Jessica Panoutsopoulos were available to answer questions. 300
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Mayor Schneider opened the Public Hearing.
There was no public comment regarding this item.
Staff answered questions from the Council.
Mayor Schneider closed the Public Hearing.
Motion by Papan/Fung to adopt Resolution No. 23-38 Vacating a Portion of a Public Utility Easement at 1002 Crestview Drive, Accepting New Public Utility Easement at 1002 Crestview Drive, and Authorizing the Filing of the Vacation Resolution with the San Mateo County Recorder. Motion carried 5-0 by roll call vote.
9. Public Hearing on Adoption of Proposed Updates to the City of Millbrae Service and Fee Schedule for Citywide Fees, Planning Division, and Recreation Department Fees - ACTION Video Time: 1:22:24
Finance Director Mike Sung and consultant Courtney Ramos of Matrix Consulting Group presented the report. Community Development Director Andrew Mogensen and Recreation Director Hannah Moran were available to answer questions.
Mayor Schneider opened the Public Hearing.
There was no public comment regarding this item.
Staff answered questions from the Council.
Mayor Schneider closed the Public Hearing.
Motion by Fung/Goodman to adopt Resolution No. 23-39 to approve the Proposed Updates to the City of Millbrae Service and Fee Schedule for Citywide Fees, Planning Division, and Recreation Department Fees.
Motion carried 5-0 by roll call vote.
10. Public Hearing on Proposed Adoption of Central County Fire Department (CCFD) Fiscal Year 2023- 2024 Master Fee Schedule for Fire Prevention Services - ACTION Video Time: 1:41:34
CCFD Fire Marshal Christine Reed presented the report.
Mayor Schneider opened the Public Hearing.
There was no public comment regarding this item.
The presenter answered questions from the Council.
Mayor Schneider closed the Public Hearing.
Motion by Fung/Goodman to adopt Resolution No. 23-40 to adopt Central County Fire Department (CFD) Fiscal Year 2023-2024 Master Fee Schedule for Fire Prevention Services. Motion carried 5-0 by roll call vote.
EXISTING BUSINESS Video Time: 1:53:57
11. Review of Public Art Element Compliance with the Millbrae Gateway Project's Conditions of Approval - ACTION
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Consultant TOD Project Manager Harry Burrowes of HB presented the report.
A recess was called at 9:02 p.m. for Mayor Schneider and Councilmember Papan to get clarification from legal counsel; Mayor Schneider resumed the meeting at 9:14 p.m.
The presenter answered questions from the Council.
The following members of the public spoke:
• Michael Van Every, Project Developer
Councilmember Papan stated for the record that we've sought legal opinion; this is not a free speech argument in any way, shape, or form. Assurance was not met, and it does not comply with the development agreement.
The council asked questions, and discussion ensued.
Councilmember Papan asked Project Manager Burrowes to clarify for the record that temporary certificates of occupancy have been issued for residential building 5B, but not final on that building as there is site work remaining that is outside our control.
Motion by Papan/Fung to direct no further action regarding Public Art Element Compliance on the spheres with the Millbrae Gateway Project's Conditions of Approval. Motion carried 5-0 by roll call vote.
12. Budget Study Session for Fiscal Year 2023-2024 Operating and Capital Improvement Program/(CIP) Budget - INFORMATIONAL
Video Time: 2:30:28
Finance Director Mike Sung presented the report.
There was no public comment regarding this item.
Staff answered questions from the Council.
The City Council received the informational report.
NEW BUSINESS
• None
COUNCIL COMMENTS Video Time: 2:53:37
Mayor Schneider:
• Attended the UC Davis Symposium on Air Quality Emissions and Noise, asked to bring Archer to attend the SFO Roundtable for a presentation.
• Emergency Services met to discuss the budget.
• City lobbyist met with the lobbyist of CalCities and encouraged City Council and Staff to serve on CalCities policy committees.
• Millbrae BPAC discussed traffic calming.
• Attended LifeMoves Breakfast.
• Mayor Civic Coordinating Council will reconvene in June and email event fliers to the City Clerk.
Vice Mayor Goodman:
> No comments.
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Councilmember Fung:
• Peninsula Clean Energy provides 97-98% of the overall energy being used in San Mateo County.
Encouraged everyone to look into solar-generated energy power sources coupled with battery operations so that it will build power resiliency in case of blackouts and extreme weather-related issues. • Attended LifeMoves fundraiser, he was inspired by the speaker's experience and how LifeMoves was able to help.
• The Council Homelessness Subcommittee is looking into strategies to get services to the unhoused population to re-enter society in a productive way.
• The Council Interview Subcommittee is looking forward to reviewing applications to fill Commissions and Committee vacancies.
Councilmember Cahalan:
• Attended LifeMoves breakfast, speakers spoke about their experience with LifeMoves and how the organization moves lives.
• HIP Housing is focusing on incorporating trauma in informed services throughout their work. > The Council Homelessness Subcommittee met with LifeMoves, Chief Allen, and City staff to discuss issues, goals, and gaps to work on.
• Attended the Earth Day event, and enjoyed seeing so many volunteers, especially the youth from various nonprofit groups participating.
• Echo the comments about Measure A.
• It is wonderful that Parks and Recreation are offering scholarships for summer camps. • The Marina Vista and Bayside Manor Parks community meeting is tomorrow night to review the initial conceptual design and provide feedback.
Councilmember Papan:
• Attended the HIP Housing Luncheon as well.
- Managed Lane is still promoting their equity program on discounted Clipper cards and Fastrak. • Congratulated Fiddler's Green on their special event and fundraiser for colon cancer. - Congratulated on the passage of Measure A and thanked the volunteers. • Emphasize Councilmember Fung's comments and look forward to working together to support scholarship opportunities for low-income families.
CLOSED SESSION
• None
ADJOURN CITY COUNCIL Video Time: 3:12:16
There being no further business to discuss, the City Council adjourned at 10:11 p.m.
The video recording of the meeting is available on the Millbrae Community Television YouTube website. You can click on the link below to view the recording of the entire meeting. https://www.youtube.com/live/PIB2Cu0qdtY?si=DVvDzDmIFvkbS4iN Minutes approved on September 26, 2023.
Annichnide
BY: APPROVED:
Elaine Tran Ann Schneider
City Clerk Mayor