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MILLBRAE CITY COUNCIL
REGULAR MEETING MINUTES
June 27, 2023
7:00 PM
In Person Meeting Location: Teleconference via Zoom:
Millbrae Council Chambers https://us02web.zoom.us/j/81399368182 621 Magnolia Avenue For dial-in comments, call 1-669-444-9171 Millbrae, California Meeting ID: 813 9936 8182
CALL TO ORDER MILLBRAE CITY COUNCIL Video Time: 12:43
Mayor Ann Schneider called the meeting to order at 7:08 p.m.
ROLL CALL: Mayor Ann Schneider, Vice Mayor Maurice Goodman, Councilmember Anders Fung, Angelina Cahalan, and Gina Papan.
PLEDGE OF ALLEGIANCE TO THE U.S. FLAG
Mayor Schneider recognized Dana Johnson, the recipient of the Ida B. Wells Crusader Justice Award.
Vice Mayor Goodman read the commendation received by Dana Johnson.
Councilmember Papan introduced the BART Safety Application "BART Watch" to report incidents to the BART Police.
CEREMONIAL/PRESENTATION Video Time: 17:41
Proclamation Proclaiming the Month of July as Parks and Recreation Month Mayor Schneider invited Councilmember Cahalan to read the proclamation.
Received by Parks and Recreation Chair Stephanie Douglas, Vice Chair John Keefer, and Recreation Director Hannah Moran.
• Central County Fire Department (CCFD) Community Risk Assessment/Standard of Cover presentation
CCFD Fire Chief Bruce Barron presented the presentation.
AGENDA OVERVIEW/STAFF BRIEFING Video Time: 1:02:27
• Calendar of events - INFORMATIONAL
• Report of bills and claims - INFORMATIONAL
• Report out from June 27, 2023 Closed Sessions
City Manager Tom Williams updated the City Council on the following:
» Thanked the Rotary Club and the volunteers for the Mayor's Cup Tournament Fundraiser on June 26; half of the funds go toward the Recreation Center furniture, fixtures, and solar panels. > The City held its first Juneteenth Celebration in partnership with the Community College District and thanked the Lions Club for cooking for the event.
• Upcoming events:
• Friday - June 30, 2023 - 9:00 AM - Coffee with a Chief • Tuesday - July 4th - 11:00 AM - 3:00 PM Beats Brews & Vines • Friday - July 14th - Sunset Millbrae Goes to the Movies - Ft. Big Hero 6 • Sunday - July 16th - 12:00 PM Millbrae Historical Walk • Thursday - July 20th - Skyline Water Tank Ribbon Cutting at 1:30 PM City of Millbrae Mission Statement: "Enhancing the quality of life in our shared community, providing great services, encouraging community engagement, fostering economic growth, and embracing cultural diversity in a safe environment." 317
CITY COUNCIL June 27, 2023
Assistant City Attorney Michael Conneran stated that on June 27, 2023, the City Council met in Closed Session pursuant to Governmental Code §54956.9(d)(1), §54956.8, and §54957.6 to discuss three items: 1) Existing Litigation regarding Tanya Benedik v. City of Millbrae, et al; San Mateo Superior Court Case No. 22-CIV-00980; 2) Conference with Real Property Negotiators regarding 400E. Millbrae Avenue, Millbrae, CA 94030; and 3) Conference with Labor Negotiators. At that meeting, the City Council took no reportable actions.
Mayor Schneider requested to pull Consent Item #10 for discussion and to continue Consent Item #11 to the July 11, 2023 City Council meeting.
APPROVAL OF MINUTES
• None
ORAL REPORT FROM CITY COMMITTEE/COMMISSION CHAIRS Video Time: 1:06:33 • Adoption of Fiscal Year 2023-2024 Economic Vitality Advisory Committee (EVAC) Work Plan - ACTION
Economic Vitality Advisory Chair Margaret Ng presented the report and answered Council questions.
Council asked questions of staff.
City Manager Williams stated for the record that the events held were not organized by a city-sanctioned group; it was held by the Millbrae Cultural Committee, and staff were invited to participate.
The following members of the public spoke:
• Alice Kuang
Motion by Papan/Fung to adopt the Fiscal Year 2023-2024 Economic Vitality Advisory Committee Work Plan as presented in the presentation. Motion carried 5-0 by roll call vote.
PUBLIC COMMUNICATION Video Time: 2:00:32
The following members of the public spoke:
• John Muniz
: Nichava Chey
• Ron Raquel Niehnwa Cheng
• Alice Kuang
City Manager Williams stated for the record that any Councilmember can place an item on the agenda by request pursuant to the Council Protocols.
There was consensus of the City Council to bring an informational report on San Mateo County's interest in purchasing the La Quinta Inn & Suites to the July 11, 2023 City Council meeting.
CONSENT CALENDAR Video Time: 2:00:31
Receive and File Monthly General Fund Financial Report for the Period Ending May 31, 2023 -
INFORMATIONAL
Adoption of Resolution No. 23-47 of the Millbrae City Council Establishing the Appropriations Limit for Fiscal Year 2023-2024 - ACTION
Adoption of Resolution No. 23-48 Authorizing the City Manager or designee to (1) Execute an Amendment to the contract with Stepford, Inc. to add two one-year options and exercise such options for information technology support and related services in an amount not to exceed $150,000 per 318
CITY COUNCIL June 27, 2023
year for base services and an amount not to exceed $50,000 per year for additional services over the two option periods for the period of July 1, 2023 - June 30, 2025; (2) Authorize purchases of software, hardware and related technology items from Stepford, Inc. in a total amount not to exceed $150,000 per contract year; (3) Increase the current Fiscal Year 2022-2023 authorization for the purchase of software, hardware, and related technology items from Stepford, Inc. in a total amount not to exceed $150,000; and (4) Execute necessary agreements or addenda - ACTION
8. Waive the Second Reading and Adopt Ordinance No. 803 Amending the Millbrae Municipal Code Chapter 2.10.070 Regarding Membership on the Parks and Recreation Commission - ACTION
9. Council Consideration to Recess for the Month of August 2023 - ACTION
10. Adoption of a Resolution Authorizing the City Manager to Execute an Agreement with Environmental/Justice Solutions in the amount not to exceed $185,000 for the development of a Social Equity Plan - ACTION
(Removed for a separate consideration)
11. Adoption of a Resolution Authorizing the Mayor to Execute License Agreement for 101 Express Lanes Toll System Facilities within the City of Millbrae's Right of Way - ACTION (Continued to the July 11, 2023 City Council meeting)
Motion by Goodman/Fung to pull Consent Item #10 for discussion and to continue Item #11 to the July 11, 2023 City Council meeting. Motion carried 5-0 by roll call vote.
Motion by Fung/Papan to approve the Consent Calendar except for Items #10 and 11. Motion carried 5-0 by roll call vote.
10. Adoption of a Resolution Authorizing the City Manager to Execute an Agreement with Environmental/Justice Solutions in the amount not to exceed $185,000 for the development of a Social Equity Plan - ACTION
Video Time: 2:04:28
City Manager Williams provided information on the staff report and stated for the record that the vision 2035 on Exhibit A is correct; it is a forward-thinking strategic plan, the decades plus that it would be implemented.
Council discussion ensued.
The following members of the public spoke:
• Dean Lan
• Gina Miranda
Motion by Papan/Goodman to adopt Resolution No. 23-49 Authorizing the City Manager to Execute an Agreement with Environmental/Justice Solutions in the amount not to exceed $185.000 for the development of a Social Equity Plan. Motion carried 5-0 by roll call vote.
PUBLIC HEARING
• None
EXISTING BUSINESS Video Time: 2:28:51
12. Update regarding the status of Millbrae's Draft Synthetic Turf Ordinance and Adoption of a Resolution Authorizing the City's State Legislative Advocate to Lobby in Support of Senate Bill 676 That Would Support the City's Position to Regulate Synthetic Turf Installations - ACTION 319
CITY COUNCIL June 27, 2023
Community Development Director Andrew Mogensen presented the report.
The following members of the public spoke:
• John Marshall
Council asked questions of Staff
Motion Papan/Fung to Adopt Resolution No. 23-50 Authorizing the City's State Legislative Advocate to Lobby in Support of Senate Bill 676 That Would Support the City's Position to Regulate Synthetic Turf Installations. Motion carried 5-0 by roll call vote.
13. Approve by motion, the Multi-jurisdictional Electric Bicycle Sharing Program Additions and Removal of Corral Locations, Provide City Manager or Designee Authority to Add or Remove Corrals. Designate Spur Trail as No Ride Zone and Receive an Update on Usage - ACTION Video Time: 2:43:49
Environmental Programs Manager Andrea Pappajohn presented the report. Spin representative Derek Stehlin was available to answer questions.
Council asked questions of Staff.
The following members of the public spoke:
John Cooney
• Marilyn Cooney
Motion by Papan/Cahalan to approve by motion, the Multi-jurisdictional Electric Bicycle Sharing Program Additions and Removal of Corral Locations, Provide City Manager or Designee Authority to Add or Remove Corrals. Designate Spur Trail as No Ride Zone. Motion carried 5-0 by roll call vote.
NEW BUSINESS Video Time: 3:26:31
14. Bayside Manor Park and Marina Park Upgrades Project Update - ACTION Engineering and Public Works Director Sam Bautista presented the report. Landscape Architect Rebecca Flanegan and Erik Gellerman from Gates + Associates were present to answer questions.
Council asked questions of Staff and provided comments.
Motion by Papan/Cahalan to extend the meeting to 11:30 p.m. Motion carried 5-0 by roll call vote.
The following members of the public spoke:
Gina Miranda
Motion by Papan/Cahalan received the Bayside Manor Park and Marina Park Upgrades Project Update and provided comments to Staff. Motion carried 5-0 by roll call vote.
15. Adoption of a Resolution Granting Consent to the City of Burlingame to Form the San Francisco Peninsula Tourism Marketing District (SFPTMD) and Include the City of Millbrae in the SFPTMD - ACTION
Video Time: 4:04:56
John Hutar, CEO of The San Francisco Peninsula, presented the report. Karen Tang of Millbrae Westin/Aloft Hotel, and Tina Ongerth of the Dylan Hotel at SFO Millbrae spoke on the item. Project Manager Emily Brown of Civitas was available to answer questions. 320
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Council asked questions of Staff.
There was no public comment regarding this item.
Motion by Papan/Goodman to Adopt Resolution No. 23-51 Granting Consent to the City of Burlingame to Form the San Francisco Peninsula Tourism Marketing District (SFPTMD) and Include the City of Millbrae in the SFPTMD. Motion carried 5-0 by roll call vote.
16. Consider Appointments to Parks and Recreation Commission, Sister Cities Commission, Community Enhancement Advisory Committee, Cultural Arts Advisory Committee, Economic Vitality Advisory Committee, and Senior Advisory Committee - ACTION
Video Time: 4:23:57
City Clerk Elaine Tran presented the report.
Council asked questions of Staff.
The following members of the public spoke:
• John Muniz
• Alice Kuang
Motion by Goodman/Fung to approve the Council Commissions and Committee Interview Subcommittee's appointment and re-appointment recommendations to the Parks and Recreation Commission, Sister Cities Commission, Community Enhancement Advisory Committee, Cultural Arts Advisory Committee, Economic Vitality Advisory Committee, and Senior Advisory Committee. Motion carried 5-0 by roll call vote.
Council Subcommittee seeks direction from the City Council when the Subcommittee encounters stalemate. The Council discussed options.
Motion by Fung/Papan for the full City Council to interview all the candidates who have submitted applications for the two open Parks and Recreation Commission seats. Motion carried 5-0 by roll call vote.
COUNCIL COMMENTS
The Council has decided to forego making Council Comments.
CLOSED SESSION
• None
ADJOURN CITY COUNCIL Video Time: 4:43:11
There being no further business to discuss, the City Council adjourned at 11:38 p.m.
The video recording of the meeting is available on Millbrae Community Television YouTube website. You can click on the link below to view the recording of the entire meeting https://www.youtube.com/watch?v=HW-6qEehHL4
Minutes approved on October 24, 2023.
seil Ana Schneide
BY: APPROVED:
Elaine Tran Ann Schneider
City Clerk Mayor