MILLBRAE CITY COUNCIL
REGULAR MEETING AGENDA
JANUARY 23, 2024
7:00 PM
In Person Meeting Location:
Millbrae Council Chambers
621 Magnolia Avenue
Millbrae, California
Teleconference via Zoom:
https://us02web.zoom.us/j/81399368182
For dial-in comments, call 1-669-444-9171
Meeting ID: 813 9936 8182
INFORMATION ON LANGUAGE AND SPECIAL ASSISTANCE:
Any attendees who require special assistance, a disability related modification or language assistance in order to participate in the meeting should contact Elaine Tran, City Clerk at (650) 259-2414. Notification prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
THIS MEETING WILL BE HELD IN-PERSON in accordance with the Ralph M. Brown Act and limitations prescribed by State law. To maximize transparency and public access, while the primary meeting takes place in the Millbrae City Council Chambers location, members of the public may attend in person at the Millbrae Council Chamber, at the teleconference location by Zoom or by phone. If technical issues arise with Zoom or the phone dial-in option, the City Council meeting will continue unless the meeting is being held pursuant to the provisions of Assembly Bill 2449 for elected officials. The meeting will be broadcast live on the Millbrae Community Television Cable Channel 27 or on www.mctv.tv.
Members of the public are encouraged to provide comments, but please be advised this is a limited public forum. As such, speakers must stay on-topic if speaking to a particular agenda item, and if speaking during Public Communication, they must address matters within the subject matter jurisdiction of the City. If speakers fail to follow these rules, they will be warned, and if they continue to disregard City rules, their opportunity to speak will be ended. To maximize time for public comment, speakers are subject to a 3-minute time limit unless otherwise determined by the Mayor.
PUBLIC COMMENT: In person speakers will be called first, followed by any virtual attendees.
In person speakers to fill out a speaker request slip and turn it into the City Clerk.
Virtual attendees can participate by joining the City Council meeting via Zoom: for web, visit https://zoom.us/, select “Join a Meeting” and enter Meeting ID: 813 9936 8182. Use the “Raise Hand” feature to request to speak. For dial-in comments, call 1-669-444-9171, enter Meeting ID:
813 9936 8182, and press *6 to request to speak.
Virtual attendees can participate by joining the City Council meeting via Zoom: for web, visit https://zoom.us/, select “Join a Meeting” and enter Meeting ID: 813 9936 8182. Use the “Raise Hand” feature to request to speak. For dial-in comments, call 1-669-444-9171, enter Meeting ID:
813 9936 8182, and press *6 to request to speak.
City Council agendas may be previewed on Millbrae Community Television Cable Channel 27 and the City website [http://www.ci.millbrae.ca.us] materials related to an agenda item that are submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 621 Magnolia Avenue, Millbrae, CA 94030, Monday-Friday from 8:30 a.m. to 5:00 p.m.
All items appearing on the agenda are subject to action by the City Council. Final implementation of Staff recommendations is subject to change by the City Council.
CALL TO ORDER MILLBRAE CITY COUNCIL
ROLL CALL
PLEDGE OF ALLEGIANCE TO THE U.S. FLAG
LAND ACKNOWLEDGEMENT
The Millbrae City Council acknowledges that we occupy the unceded ancestral, traditional, and contemporary homeland of the Ramaytush Ohlone peoples, who are the original inhabitants of the San Francisco Peninsula. We wish to pay our respects to the Ancestors and Relatives of the Ramaytush Community and to affirm their sovereign rights as First Peoples. We recognize that the Ramaytush Ohlone have lived in harmony with nature for millennia, and that to achieve a truly ecologically sustainable future for Millbrae, we must embrace Indigenous traditional ecological knowledge in how we care for the city’s lands, waters, and all its people. We will continue to uplift and foster a meaningful relationship with the Ramaytush Ohlone community, and we encourage all to visit www.ramaytush.org to learn more about the Ramaytush Ohlone people.
1. CEREMONIAL/PRESENTATION
• Proclamation Proclaiming February 10, 2024 as Lunar New Year • Proclamation Proclaiming February as Black History Month • Presentation of the Central County Fire Department (CCFD) Annual Report
2. AGENDA OVERVIEW/STAFF BRIEFING
• Calendar of events – INFORMATIONAL
• Report of bills and claims – INFORMATIONAL
¡ City Manager Presentation
3. APPROVAL OF MINUTES
• Special meeting minutes of October 10, 2023 – ACTION
• Special meeting minutes of October 24, 2023 – ACTION
3. APPROVAL OF MINUTES
• Special meeting minutes of October 10, 2023 – ACTION
• Special meeting minutes of October 24, 2023 – ACTION
4. ORAL REPORT FROM CITY COMMITTEE/COMMISSION CHAIRS
• Adoption of Calendar Year 2024 Youth Advisory Committee Work Plan – ACTION ¡ Presentation
PUBLIC COMMUNICATION
Reserved for persons wishing to comment on any item not appearing on the agenda but must address matters within the subject matter jurisdiction of the City. Public Communication is limited to no more than thirty (30) minutes, with each speaker given no more than three (3) minutes. If more than ten (10) speakers are present, speakers’ time shall be reduced so that all speakers have an equal time to speak. Although we welcome and encourage public communication, the views or information presented by the speakers are not necessarily the views of the Council or the members of the public in Millbrae.
CONSENT CALENDAR
5. Receive and File Monthly General Fund Financial Report for the Period Ending December 31, 2023 – INFORMATIONAL
6. Approve, by motion, the usage of the Millbrae Community Youth Center (Scout House) by Happy Hall Schools Inc., for the Millbrae Elementary School District's ELO-P (Expanded Learning Opportunities Program) 5 days a week, for a period from January 24, 2024 to June 1, 2025 – ACTION
7. Approve by motion, a request from the Pacific Islander Community Partnership for the use of the Recreation Center Art Center, and fee waiver for the Sewing 101 with Project Runway Designer Afa Ah Loo & Pasifika Designer Joleen Ta'ase Workshop on February 9-10, 2024 – ACTION
8. Waive the Second Reading and Adopt an Ordinance Amending Ordinance 791 of the City of Millbrae, Chapter 6.45 Regulating Mandatory Organic Waste Disposal Reduction to Remove Collection Frequency Waiver in Chapter 6.45.040 – ACTION
9. Adoption of a Resolution Awarding a Contract to Champion Cleaning Specialists Inc. for the 2024 Sanitary Sewer Mains Cleaning and Inspection Project – ACTION
PUBLIC HEARING
NOTICE TO THE PUBLIC: Persons who wish to speak on matters set for PUBLIC HEARING will be heard when the presiding officer calls for comments from those persons who are in support of or in opposition thereto. After oral testimony has been given, the hearing is closed unless continued to another time, and brought to Council level for discussion and action. Normally no further oral testimony is permitted unless requested and allowed by the Council.
PUBLIC HEARING
NOTICE TO THE PUBLIC: Persons who wish to speak on matters set for PUBLIC HEARING will be heard when the presiding officer calls for comments from those persons who are in support of or in opposition thereto. After oral testimony has been given, the hearing is closed unless continued to another time, and brought to Council level for discussion and action. Normally no further oral testimony is permitted unless requested and allowed by the Council.
10. Adopt a citywide Vehicle Miles Traveled (VMT) Thresholds and Screening Policy establishing VMT as the metric for conducting transportation impact analysis for the purpose of environmental review under the California Environmental Quality Act (CEQA) to comply with the requirements of Senate Bill No. 743 – ACTION
¡ Presentation
EXISTING BUSINESS
11. Millbrae Homelessness Engagement Local Program (H.E.L.P.) Quarter 4 Update – ACTION ¡ Presentation
12. Adoption of a Resolution Awarding a Construction Contract to Bayside Stripe & Seal, Inc. for the 2023 Traffic Calming Improvements Project – ACTION ¡ Presentation
13. Adoption of a Resolution (1) Authorizing an Amendment to the Agreement with Moffat & Nichol to Add Engineering Services During Construction for the 2023 Near Shore Outfall Restoration Project; (2) awarding a Construction Contract to Disney Construction; (3) authorizing the City Manager or designee to execute Task Order No. 3 with Ghirardelli Associates for Construction Management services; and (4) establishing a 15% project contingency budget for the 2023 Near Shore Outfall Restoration Project – ACTION ¡ Presentation
NEW BUSINESS
14. Waive the First Reading and Introduce an Ordinance Amending and Restating Chapter 6.04 of Title 6 of the Millbrae Municipal Code Regarding Animal Control – ACTION ¡ Presentation
15. Adoption of a Resolution Awarding a Construction Contract to Loral Horticultural Services of San Mateo, California for the Millbrae Drought Tolerant Landscaping Project – ACTION l
COUNCIL COMMENTS
Committee Reports: Councilmembers serve as representatives to various committees listed below. They will report by exception on matters affecting Millbrae. • Mayor Fung
C/CAG Board of Directors, HEART Member Agency Committee, Peninsula Clean Energy Joint Powers Authority Board of Directors, San Mateo County Council of Cities, Mayor's Civic Coordinating Council, Millbrae Sister Cities Commission, Budget/Finance Subcommittee, Commission/Committee Interview Subcommittee, Public Safety Subcommittee, Legislative Subcommittee, MSASP Westside Development Subcommittee, Social Equity and Cultural Inclusion SubcommitteeEastside Specific PlanPeninsula Clean Energy Legislative Committee • Mayor Fung
C/CAG Board of Directors, HEART Member Agency Committee, Peninsula Clean Energy Joint Powers Authority Board of Directors, San Mateo County Council of Cities, Mayor's Civic Coordinating Council, Millbrae Sister Cities Commission, Budget/Finance Subcommittee, Commission/Committee Interview Subcommittee, Public Safety Subcommittee, Legislative Subcommittee, MSASP Westside Development Subcommittee, Social Equity and Cultural Inclusion Subcommittee, Eastside Specific Plan, Peninsula Clean Energy Legislative Committee, Peninsula Clean Energy Executive Committee, League of California Cities - Transportation, Communications, and Public Works Policy Committee, San Mateo County HEART Board Loan Committee.
• Vice Mayor Goodman
Association of Bay Area Governments - General Assembly, San Mateo County Library JPA Governing Board, San Mateo County Pre-Hospital Emergency Medical Services JPA, Millbrae Cultural Arts Advisory Committee, Budget/Finance Subcommittee, Commission/Committee Interview Subcommittee, Public Safety Subcommittee, Social Equity and Cultural Inclusion Subcommittee, Technology Subcommittee, League of California Cities Peninsula Division San Mateo County Representative.
• Councilmember Cahalan
Airport Community Roundtable, C/CAG Airport Land Use Committee, Millbrae Parks and Recreation Commission, Millbrae Youth Advisory Committee, Infrastructure, Climate Change, Sea Level Rise Subcommittee, Joint Schools Subcommittee, Technology Subcommittee, Eastside Specific Plan.
• Councilmember Papan
Caltrain Local Policymakers Group, Millbrae Chamber of Commerce Liaison, Millbrae Community Television, Peninsula Traffic Congestion Relief Alliance Board of Directors (Commute.org), Millbrae Economic Vitality Advisory Committee, Millbrae Senior Advisory Committee, Homelessness Subcommittee, Joint Schools Subcommittee, MSASP Westside Development Subcommittee, Metropolitan Transportation Commission (Bay Area Toll Authority, Administration Committee, Planning and Allocation Committee, Bay Area Housing Finance Authority, and Bay Area Infrastructure Finance Authority). C/CAG Congestion Management and Environmental Quality, C/CAG Legislative Committee, San Mateo County Express Lanes Joint Powers Authority, Resource Management and Climate Protection Committee.
• Councilmember Schneider
Bay Area Water Supply and Conservation Agency (Bay Area Regional Water System Policy Committee), Bay Area Regional Water System Financing Authority, San Mateo County Office of Emergency Services Council, Millbrae Community Enhancement Advisory Committee, Millbrae Parks and Recreation Subcommittee – BPAC, Homelessness Subcommittee, Infrastructure, Climate Change, Sea Level Rise Subcommittee, Legislative Subcommittee, C/CAG Bicycle Pedestrian Advisory Committee, CalCities Transportation Communication & Public Works Policy Committee, CA Statewide Commission on Recycling Markets & Curbside Recycling.
CLOSED SESSION
Pedestrian Advisory Committee, CalCities Transportation Communication & Public Works Policy Committee, CA Statewide Commission on Recycling Markets & Curbside Recycling.
CLOSED SESSION
The public will have an opportunity to comment before the consideration of these items.
Following the meeting a report of action from Closed Session will be provided if required. • None
ADJOURN CITY COUNCIL