MILLBRAE CITY COUNCIL
REGULAR MEETING AGENDA
APRIL 23, 2024
7:00 PM
In Person Meeting Location:
Millbrae Council Chambers
621 Magnolia Avenue
Millbrae, California
Teleconference via Zoom:
https://us02web.zoom.us/j/81399368182
For dial-in comments, call 1-669-444-9171
Meeting ID: 813 9936 8182
INFORMATION ON LANGUAGE AND SPECIAL ASSISTANCE:
Any attendees who require special assistance, a disability related modification or language assistance in order to participate in the meeting should contact Elaine Tran, City Clerk at (650) 259-2414. Notification prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
THIS MEETING WILL BE HELD IN-PERSON in accordance with the Ralph M.
Brown Act and limitations prescribed by State law. To maximize transparency and public access, while the primary meeting takes place in the Millbrae City Council Chambers location, members of the public may attend in person at the Millbrae Council Chamber, at the teleconference location by Zoom or by phone. If technical issues arise with Zoom or the phone dial-in option, the City Council meeting will continue unless the meeting is being held pursuant to the provisions of Assembly Bill 2449 for elected officials. The meeting will be broadcast live on the Millbrae Community Television Cable Channel 27 or on www.mctv.tv.
Members of the public are encouraged to provide comments, but please be advised this is a limited public forum. As such, speakers must stay ontopic if speaking to a particular agenda item, and if speaking during Public Communication, they must address matters within the subject matter jurisdiction of the City. If speakers fail to follow these rules, they will be warned, and if they continue to disregard City rules, their opportunity to Members of the public are encouraged to provide comments, but please be advised this is a limited public forum. As such, speakers must stay ontopic if speaking to a particular agenda item, and if speaking during Public Communication, they must address matters within the subject matter jurisdiction of the City. If speakers fail to follow these rules, they will be warned, and if they continue to disregard City rules, their opportunity to speak will be ended. To maximize time for public comment, speakers are subject to a 3-minute time limit unless otherwise determined by the Mayor.
PUBLIC COMMENT: In person speakers will be called first, followed by any virtual attendees.
In person speakers to fill out a speaker request slip and turn it into the City Clerk.
Virtual attendees can participate by joining the City Council meeting via Zoom: for web, visit https://zoom.us/, select “Join a Meeting” and enter Meeting ID: 813 9936 8182. Use the “Raise Hand” feature to request to speak. For dial-in comments, call 1-669-444-9171, enter Meeting ID: 813 9936 8182, and press *6 to request to speak.
City Council agendas may be previewed on Millbrae Community Television Cable Channel 27 and the City website [http://www.ci.millbrae.ca.us] materials related to an agenda item that are submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 621 Magnolia Avenue, Millbrae, CA 94030, MondayFriday from 8:30 a.m. to 5:00 p.m.
All items appearing on the agenda are subject to action by the City Council.
Final implementation of Staff recommendations is subject to change by the City Council.
CALL TO ORDER MILLBRAE CITY COUNCIL
ROLL CALL
PLEDGE OF ALLEGIANCE TO THE U.S. FLAG
LAND ACKNOWLEDGEMENT
The Millbrae City Council acknowledges that we occupy the unceded ancestral, traditional, and contemporary homeland of the Ramaytush Ohlone peoples, who are the original inhabitants of the San Francisco Peninsula. We wish to pay our respects to the Ancestors and Relatives of the Ramaytush Community and to affirm their sovereign rights as First Peoples. We recognize that the Ramaytush Ohlone have lived in harmony with nature for millennia, and that to achieve a truly ecologically sustainable future for Millbrae, we must embrace Indigenous traditional ecological knowledge in how we care for the city’s lands, waters, and all its Peninsula. We wish to pay our respects to the Ancestors and Relatives of the Ramaytush Community and to affirm their sovereign rights as First Peoples. We recognize that the Ramaytush Ohlone have lived in harmony with nature for millennia, and that to achieve a truly ecologically sustainable future for Millbrae, we must embrace Indigenous traditional ecological knowledge in how we care for the city’s lands, waters, and all its people. We will continue to uplift and foster a meaningful relationship with the Ramaytush Ohlone community, and we encourage all to visit www.ramaytush.org to learn more about the Ramaytush Ohlone people.
1. CEREMONIAL/PRESENTATION
• Proclamation Proclaiming the Month of May as Asian Pacific American Heritage Month
• Proclamation Proclaiming the Month of May as National Historical Preservation Month
• Proclamation Proclaiming the Month of May as Mental Health Month • Commendations for AARP Tax Aide Volunteers
2. AGENDA OVERVIEW/STAFF BRIEFING
• Calendar of events – INFORMATIONAL
• Report of bills and claims – INFORMATIONAL
¡ City Manager Presentation
• Report out from April 23, 2024 Closed Sessions
3. APPROVAL OF MINUTES
• Regular meeting minutes of January 23, 2024 – ACTION
• Regular meeting minutes of February 13, 2024 – ACTION
4. ORAL REPORT FROM CITY
COMMITTEE/COMMISSION CHAIRS
• Adoption of Fiscal Year 2024-2025 Parks and Recreation Commission Work Plan – ACTION
¡ Presentation
• Adoption of Fiscal Year 2024-2025 Cultural Arts Advisory Committee Work Plan Adoption of Fiscal Year 20242025 Parks and Recreation Commission Work Plan – ACTION
¡ Presentation
• Adoption of Fiscal Year 2024-2025 Cultural Arts Advisory Committee Work Plan – ACTION
¡ Presentation
PUBLIC COMMUNICATION
Reserved for persons wishing to comment on any item not appearing on the agenda but must address matters within the subject matter jurisdiction of the City. Public Communication is limited to no more than thirty (30) minutes, with each speaker given no more than three (3) minutes. If more than ten (10) speakers are present, speakers’ time shall be reduced so that all speakers have an equal time to speak. Although we welcome and encourage public communication, the views or information presented by the speakers are not necessarily the views of the Council or the members of the public in Millbrae.
CONSENT CALENDAR
5. Receive and File Monthly General Fund Financial Report for the Period Ending March 2024 – INFORMATIONAL
6. Adoption of a Resolution Accepting the 2023 Millbrae Library Makerspace Project as Complete, Approving the Revised Total Construction Budget, and authorizing the Filing of a Notice of Completion – ACTION
7. Adoption of a Resolution Authorizing the City Manager or Designee to Execute An Agreement for Professional Services with Townsend Public Affairs to Provide Grant Writing Services – ACTION
8. Adoption of a Resolution approving the Acceptance of General Fund Grant Funds for the Bayside Manor Park Renovation Project and the Marina Vista Park Renovation Project – ACTION
9. Reject, by Motion, the Thirteen (13) Bids Received for the Bayside Manor Park Renovation Project – ACTION
10. Approve, by motion, to authorize the Mayor to attend the Asian Pacific American Leadership Foundation’s National Summit in Las Vegas – ACTION
PUBLIC HEARING
NOTICE TO THE PUBLICPhih tk ttt f
10. Approve, by motion, to authorize the Mayor to attend the Asian Pacific American Leadership Foundation’s National Summit in Las Vegas – ACTION
PUBLIC HEARING
NOTICE TO THE PUBLIC: Persons who wish to speak on matters set for PUBLIC HEARING will be heard when the presiding officer calls for comments from those persons who are in support of or in opposition thereto. After oral testimony has been given, the hearing is closed unless continued to another time, and brought to Council level for discussion and action. Normally no further oral testimony is permitted unless requested and allowed by the Council.
11. A public hearing to consider the adoption of a resolution amending the Downtown and El Camino Real Specific Plan and the Millbrae Zoning Map to extend the Commercial Preference Area Overlay, remove the maximum floor area ratio within the Overlay Area, increase the permitted height limit for residential mixed-use projects within the overlay area to 100’ feet, and related text amendments and the adoption of an ordinance making related revisions to the Millbrae Zoning Map – ACTION ¡ Presentation
EXISTING BUSINESS
12. Approve, by motion, the Joint Use Agreement between Millbrae Elementary School District and the City of Millbrae for Facilities and Field Use and Athletic Field Maintenance – ACTION
¡ Presentation
13. Adoption of a Resolution Awarding a Construction Contract to BuildCorp, Inc. for Marina Vista Park Renovation Project in the Amount of $1,040,832.00, Establishing A Project Contingency of $156,124.80 for a Total Project Budget of $1,196,956.80, Appropriate Additional General Funds and Park Impact Fees in the Amount of $125,623.51 and $172,308.29, respectively, to complete the Project, and Authorizing the City Manager or Designee to Execute the Contract and all Contract Change Orders up to the Project Budget – ACTION
¡ Presentation
14. Study Session for Fiscal Year 2024-2025 Capital Budget – ACTION Presentation
¡ NEW BUSINESS
15Approving Engineer’s Report and Declaring Intention to Update Fire Presentation
¡ NEW BUSINESS
15. Approving Engineer’s Report and Declaring Intention to Update Fire Suppression Assessment – ACTION
Presentation
COUNCIL COMMENTS
Committee Reports: Councilmembers serve as representatives to various committees listed below. They will report by exception on matters affecting Millbrae.
Mayor Anders Fung
C/CAG Board of Directors, HEART Member Agency Committee, Peninsula Clean Energy Joint Powers Authority Board of Directors, San Mateo County Council of Cities, Mayor's Civic Coordinating Council, Millbrae Sister Cities Commission, Budget/Finance Subcommittee, Commission/Committee Interview Subcommittee, Public Safety Subcommittee, Legislative Subcommittee, MSASP Westside Development Subcommittee, Social Equity and Cultural Inclusion Subcommittee, Eastside Specific Plan, Peninsula Clean Energy Legislative Committee, Peninsula Clean Energy Executive Committee, League of California Cities - Transportation, Communications, and Public Works Policy Committee, San Mateo County HEART Board Loan Committee.
Vice Mayor Maurice Goodman
Association of Bay Area Governments - General Assembly, San Mateo County Library JPA Governing Board, San Mateo County Pre-Hospital Emergency Medical Services JPA, Millbrae Cultural Arts Advisory Committee, Budget/Finance Subcommittee, Commission/Committee Interview Subcommittee, Public Safety Subcommittee, Social Equity and Cultural Inclusion Subcommittee, Technology Subcommittee, League of California Cities Peninsula Division San Mateo County Representative.
Councilmember Angelina Cahalan
Airport Community Roundtable, C/CAG Airport Land Use Committee, Millbrae Parks and Recreation Commission, Millbrae Youth Advisory Committee, Infrastructure, Climate Change, Sea Level Rise Subcommittee, Joint Schools Subcommittee, Technology Subcommittee, Eastside Specific Plan.
Councilmember Angelina Cahalan
Airport Community Roundtable, C/CAG Airport Land Use Committee, Millbrae Parks and Recreation Commission, Millbrae Youth Advisory Committee, Infrastructure, Climate Change, Sea Level Rise Subcommittee, Joint Schools Subcommittee, Technology Subcommittee, Eastside Specific Plan.
Councilmember Gina Papan
Caltrain Local Policymakers Group, Millbrae Chamber of Commerce Liaison, Millbrae Community Television, Peninsula Traffic Congestion Relief Alliance Board of Directors (Commute.org), Millbrae Economic Vitality Advisory Committee, Millbrae Senior Advisory Committee, Homelessness Subcommittee, Joint Schools Subcommittee, MSASP Westside Development Subcommittee, Metropolitan Transportation Commission (Bay Area Toll Authority, Administration Committee, Planning and Allocation Committee, Bay Area Housing Finance Authority, and Bay Area Infrastructure Finance Authority). C/CAG Congestion Management and Environmental Quality, C/CAG Legislative Committee, San Mateo County Express Lanes Joint Powers Authority, Resource Management and Climate Protection Committee.
Councilmember Ann Schneider
Bay Area Water Supply and Conservation Agency (Bay Area Regional Water System Policy Committee), Bay Area Regional Water System Financing Authority, San Mateo County Office of Emergency Services Council, Millbrae Community Enhancement Advisory Committee, Millbrae Parks and Recreation Subcommittee – BPAC, Homelessness Subcommittee, Infrastructure, Climate Change, Sea Level Rise Subcommittee, Legislative Subcommittee, C/CAG Bicycle Pedestrian Advisory Committee, CalCities Transportation Communication & Public Works Policy Committee, CA Statewide Commission on Recycling Markets & Curbside Recycling.
CLOSED SESSION
The public will have an opportunity to comment before the consideration of these items. Following the meeting a report of action from Closed Session will be provided if required.
• None
ADJOURN CITY COUNCIL
• None
ADJOURN CITY COUNCIL