419
MILLBRAE CITY COUNCIL
REGULAR MEETING MINUTES
April 23, 2024
7:00 PM
In Person Meeting Location: Teleconference via Zoom:
Millbrae Council Chambers https://us02web.zoom.us/j/81399368182 621 Magnolia Avenue For dial-in comments, call 1-669-444-9171 Millbrae, California Meeting ID: 813 9936 8182
CALL TO ORDER MILLBRAE CITY COUNCIL Video Time: 02:35
Mayor Anders Fung called the meeting to order at 7:06 p.m.
Councilmember Ann Schneider reported that she has the need to participate remotely under AB 2449 "Just Cause" and the Brown Act. Councilmember Schneider responded to the following questions to address the AB 2449 requirements:
1) Please generally describe the circumstances relating to the need to participate remotely.
Response: Stomach Flu
2) Please confirm that you will have audio and video throughout the meeting.
Response: Yes.
3) Lastly, please disclose if there are any individuals over the age of 18 present in the room and, if so, the general nature of their relationship with you.
Response: None.
ROLL CALL: Mayor Anders Fung, Vice Mayor Maurice Goodman, Councilmembers Angelina Cahalan and Ann Schneider.
Three members of the City Council are present in the Council Chambers.
Councilmember Schneider participated remotely and has not exceeded the AB 2449 annual limits as of this meeting:
• Just Cause no more than two times a year - current count 2 • Remote participation under AB 2449 no more than three months, or 20% of regular meetings a year - current count 2
The City provided two-way audiovisual platform, so the public can remotely hear and visually observe the meeting.
PLEDGE OF ALLEGIANCE TO THE U.S. FLAG
LAND ACKNOWLEDGEMENT
The Millbrae City Council acknowledges that we occupy the unceded ancestral, traditional, and contemporary homeland of the Ramaytush Ohlone peoples, who are the original inhabitants of the San Francisco Peninsula. We wish to pay our respects to the Ancestors and Relatives of the Ramaytush Community and to affirm their sovereign rights as First Peoples. We recognize that the Ramaytush Ohlone have lived in harmony with nature for millennia, and that to achieve a truly ecologically sustainable future for Millbrae, we must embrace Indigenous traditional ecological knowledge in how we care for the city's lands, waters, and all its people. We will continue to uplift and foster a meaningful relationship with the Ramaytush Ohlone community, and we encourage all to visit www.ramaytush.org to learn more about the Ramaytush Ohlone people. 420CITY COUNCIL April 23, 2024
1. CEREMONIAL/PRESENTATION Video Time: 4:26
• Proclamation Proclaiming the Month of May as Asian Pacific American Heritage Month Councilmember Gina Papan joined the meeting at 7:10 p.m.
Millbrae Library Manager of San Mateo County Libraries Jess Koshi-Lum received the proclamation. • Proclamation Proclaiming the Month of May as National Historical Preservation Month Millbrae Historical Society President John Muniz received the proclamation. • Proclamation Proclaiming the Month of May as Mental Health Month San Mateo County Mental Health Month Planning Committee Member Leticia Bido received the proclamation.
• Commendations for AARP Tax Aide Volunteers
AARP Tax Aide Volunteers Jim Cole, Donald Dains, Katherine Dains, Jean Wong, Lisa Duncan, and Dorothy Browning received the commendations.
2. AGENDA OVERVIEW/STAFF BRIEFING Video Time: 29:20
• Calendar of events - INFORMATIONAL
• Report of bills and claims - INFORMATIONAL
• Report out from April 23, 2024 Closed Session
City Manager Tom Williams updated the City Council on the following:
• Celebrated the Millbrae Library Makerspace Grand Opening on April 13, 2024. Thanked the San Mateo County Library and the Friends of the Millbrae Library for the great partnership. • The Millbrae Recreation Center is now fully powered by solar panels installed by Peninsula Clean Energy. The project supports the Council's Goal and the City's climate action plan.
Upcoming Events:
Thursday, April 25, 2024 - David J. Chetcuti Memorial
• Saturday, April 27, 2024 - Millbrae Earth Day and Arbor Day starting Saturday, May 4, 2024 - Compost Giveaway
Saturday, May 11, 2024 - Millbrae Bike Rodeo
• Friday, May 17, 2024, and Saturday, May 18, 2024, Millbrae Arts and Crafts Show City Manager Williams stated that on April 23, 2024, the City Council met in Closed Session pursuant to Governmental Code §54956.9(a) regarding existing litigation. City of Millbrae v. California High Speed Rail Authority, et al., Sacramento Central District Superior Court Case No. 34-2022-80004016. At that meeting, there were no reportable action.
APPROVAL OF MINUTES Video Time: 35:45
• Regular meeting minutes of January 23, 2024 - ACTION
• Regular meeting minutes of February 13, 2024 - ACTION Motion by Schneider/Goodman to approve the two sets of meeting minutes as presented. Motion carried 5- 0 by roll call vote.
ORAL REPORT FROM CITY COMMITTEE/COMMISSION CHAIRS Video Time: 36:51 • Adoption of Fiscal Year 2024-2025 Parks and Recreation Commission Work Plan - ACTION Parks & Recreation Commission Chair John Keefer presented the report.
The Council provided comments.
There was no public comment regarding this item.
CITY COUNCIL April 23, 20421
Motion by Papan/Cahalan to adopt the Fiscal Year 2024-2025 Parks and Recreation Commission Work Plan. Motion carried 5-0 by roll call vote.
• Adoption of Fiscal Year 2024-2025 Cultural Arts Advisory Committee Work Plan - ACTION Video Time: 54:10
Cultural Arts Advisory Committee Vice Chair John Hippley presented the report.
The Council provided comments.
There was no public comment regarding this item.
Motion by Goodman/Cahalan to adopt the Fiscal Year 2024-2025 Cultural Arts Advisory Committee Work Plan. Motion carried 5-0 by roll call vote.
PUBLIC COMMUNICATION Video Time: 1:06:36
The following members of the public spoke:
Moncarol Wang
Councilmember Schneider noted for the record that she stepped away at 8:15 p.m.
Councilmember Schneider leftp the meeting at 8:15 p.m.
John Mufarrea
Ed Musa
• Maureen Lum
Stephen Rainaldi
Ken Smith
Ron Raquel
Nienhwa Cheng
Grace X
• Christina G
Patricia Lam
• Stella Lau
CONSENT CALENDAR Video Time: 1:36:28
Receive and File Monthly General Fund Financial Report for the Period Ending March 2024 -
INFORMATIONAL
Adoption of Resolution No. 24-24 Accepting the 2023 Millbrae Library Makerspace Project as Complete, Approving the Revised Total Construction Budget, and authorizing the Filing of a Notice of Completion - ACTION
Adoption of Resolution No. 24-25 Authorizing the City Manager or Designee to Execute An Agreement for Professional Services with Townsend Public Affairs to Provide Grant Writing Services - ACTION
Adoption of Resolution No. 24-26 approving the Acceptance of General Fund Grant Funds for the Bayside Manor Park Renovation Project and the Marina Vista Park Renovation Project - ACTION Reject, by Motion, the Thirteen (13) Bids Received for the Bayside Manor Park Renovation Project - ACTION
422CITY COUNCIL April 23, 2024
10. Approve, by motion, to authorize the Mayor to attend the Asian Pacific American Leadership Foundation's National Summit in Las Vegas - ACTION
(Removed for a separate consideration)
Motion by Goodman/Papan to to approve the Consent Calendar except Item #10. Motion carried 4-0 by roll call vote with Councilmember Schneider excused
10. Approve, by motion, to authorize the Mayor to attend the Asian Pacific American Leadership Foundation's National Summit in Las Vegas - ACTION
Video Time: 1:36:28
The City Council received comments via electronic mail on this item:
• Doug Radtke
Motion by Goodman/Papan to approve, by motion, to authorize the Mayor to attend the Asian Pacific American Leadership Foundation's National Summit in Las Vegas. Motion carried 4-0 by roll call vote with Councilmember Schneider excused.
PUBLIC HEARING Video Time: 1:44:53
11. A public hearing to consider the adoption of a resolution amending the Downtown and El Camino Real Specific Plan and the Millbrae Zoning Map to extend the Commercial Preference Area Overlay, remove the maximum floor area ratio within the Overlay Area, increase the permitted height limit for residential mixed-use projects within the overlay area to 100' feet, and related text amendments and the adoption of an ordinance making related revisions to the Millbrae Zoning Map - ACTION Community Development Director Andrew Mogensen presented the report.
The Council asked questions and provided comments.
Mayor Fung opened the public hearing.
There was no public comment regarding this item.
Motion by Papan/Goodman to close the public hearing. Motion carried 4-0 by roll call vote with Councilmember Schneider excused.
Motion by Papan/Goodman to adopt Resolution No. 24-31 amending the Downtown and El Camino Real Specific Plan and the Millbrae Zoning Map to extend the Commercial Preference Area Overlay, remove the maximum floor area ratio within the Overlay Area, increase the permitted height limit for residential mixed-use projects within the overlay area to 100' feet, and related text amendments. Motion carried 4-0 by roll call vote with Councilmember Schneider excused.
Motion by Cahalan/Papan to waive the first reading and introduce an ordinance making related revisions to the Millbrae Zoning Map. Motion carried 4-0 by roll call vote with Councilmember Schneider excused.
EXISTING BUSINESS Video Time: 2:00:38
12. Adoption of a Resolution authorizing the City Manager to Execute an Agreement with the Millbrae Elementary School District for the Joint Use and Maintenance of Athletic Fields and Rental of Other School Facilities - ACTION
Recreation Director Hannah Moran presented the report.
Staff responded to Council questions.
CITY COUNCIL April 23, 20423
There was no public comment regarding this item.
Motion by Papan/Cahalan to adopt Resolution No. 24-27 authorizing the City Manager to Execute an Agreement with the Millbrae Elementary School District for the Joint Use and Maintenance of Athletic Fields and Rental of Other School Facilities. Motion carried 4-0 by roll call vote with Councilmember Schneider excused.
13. Adoption of a Resolution Awarding a Construction Contract to BuildCorp, Inc. for Marina Vista Park Renovation Project in the Amount of $1,040,832.00, Establishing A Project Contingency of $156,124.80 for a Total Project Budget of $1,196,956.80, Appropriate Additional General Funds and Park Impact Fees in the Amount of $125,623.51 and $172,308.29, respectively, to complete the Project, and Authorizing the City Manager or Designee to Execute the Contract and all Contract Change Orders up to the Project Budget - ACTION
Video Time: 2:13:36
Director of Engineering & Public Works Sam Bautista presented the report.
The Council asked questions and provided comments.
There was no public comment regarding this item.
Motion by Papan/Cahalan to Adopt Resolution No. 24-28 Awarding a Construction Contract to BuildCorp, Inc. for Marina Vista Park Renovation Project in the Amount of $1,040,832.00, Establishing A Project Contingency of $156,124.80 for a Total Project Budget of $1,196,956.80, Appropriate Additional General Funds and Park Impact Fees in the Amount of $125,623.51 and $172,308.29, respectively, to complete the Project, and Authorizing the City Manager or Designee to Execute the Contract and all Contract Change Orders up to the Project Budget. Motion carried 4-0 by roll call vote with Councilmember Schneider
14. Study Session for Fiscal Year 2024-2025 Capital Budget - ACTION Video Time: 2:27:16 Director of Engineering & Public Works Sam Bautista presented the report.
Staff responded to Council questions.
There was no public comment regarding this item.
Motion by Goodman/Cahalan to accept the Study Session for Fiscal Year 2024-2025 Capital Budget.
Motion carried 4-0 by roll call vote with Councilmember Schneider excused.
NEW BUSINESS Video Time: 3:24:28
15. Approving Engineer's Report and Declaring Intention to Update Fire Suppression Assessment - ACTION
Finance Director Mike Sung presented the report and the Fire Suppression Assessment Engineer's Report.
Consultant Harris & Associates Project Manager Rick Clark was available to answer questions.
Staff responded to Council questions.
There was no public comment regarding this item.
Motion by Goodman/Cahalan to adopt (1) Resolution No. 24-29 to preliminarily approve the Engineer's Report in support of a new fire suppression assessment for the City of Millbrae beginning in Fiscal Year 2024-2025; and (2) Resolution No. 24-30 proposing to establish the City of Millbrae fire suppression assessment, declaring its intention to conduct a property owner balloting on the matter of this assessment 424CITY COUNCIL April 23, 2024
and to levy annual assessment commencing in Fiscal Year 2024-2025 until Fiscal Year 2033-2034. Motion carried 4-0 by roll call vote with Councilmember Schneider excused.
COUNCIL COMMENTS Video Time: 3:39:14
Councilmember reported on their respective appointed committees, boards, and subcommittees. View the meeting recording for reporting.
CLOSED SESSION
• None
ADJOURN CITY COUNCIL MEETING Video Time: 3:48:19
With no further business to discuss, the City Council adjourned at 10:51 p.m.
The video recording of the meeting is available on Millbrae Community Television YouTube channel. You can click on the link below to view the recording of the entire meeting. https://www.youtube.com/watch?v=lwwBDU-gM4Q
Minutes were approved on June 11, 2024.
BY: - APPROVED:
Elaine Tran
City Clerk