MILLBRAE CITY COUNCIL
REGULAR MEETING AGENDA
MAY 28, 2024
7:00 PM
In Person Meeting Location:
Millbrae Council Chambers
621 Magnolia Avenue
Millbrae, California
Teleconference via Zoom:
https://us02web.zoom.us/j/81399368182
For dial-in comments, call 1-669-444-9171
Meeting ID: 813 9936 8182
INFORMATION ON LANGUAGE AND SPECIAL ASSISTANCE:
Any attendees who require special assistance, a disability related modification or language assistance in order to participate in the meeting should contact Elaine Tran, City Clerk at (650) 259-2414. Notification prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
THIS MEETING WILL BE HELD IN-PERSON in accordance with the Ralph M.
Brown Act and limitations prescribed by State law. To maximize transparency and public access, while the primary meeting takes place in the Millbrae City Council Chambers location, members of the public may attend in person at the Millbrae Council Chamber, at the teleconference location by Zoom or by phone. If technical issues arise with Zoom or the phone dial-in option, the City Council meeting will continue unless the meeting is being held pursuant to the provisions of Assembly Bill 2449 for elected officials. The meeting will be broadcast live on the Millbrae Community Television Cable Channel 27 or on www.mctv.tv.
Members of the public are encouraged to provide comments, but please be advised this is a limited public forum. As such, speakers must stay ontopic if speaking to a particular agenda item, and if speaking during Public Communication, they must address matters within the subject matter jurisdiction of the City. If speakers fail to follow these rules, they will be warned, and if they continue to disregard City rules, their opportunity to Members of the public are encouraged to provide comments, but please be advised this is a limited public forum. As such, speakers must stay ontopic if speaking to a particular agenda item, and if speaking during Public Communication, they must address matters within the subject matter jurisdiction of the City. If speakers fail to follow these rules, they will be warned, and if they continue to disregard City rules, their opportunity to speak will be ended. To maximize time for public comment, speakers are subject to a 3-minute time limit unless otherwise determined by the Mayor.
PUBLIC COMMENT: In person speakers will be called first, followed by any virtual attendees.
In person speakers to fill out a speaker request slip and turn it into the City Clerk.
Virtual attendees can participate by joining the City Council meeting via Zoom: for web, visit https://zoom.us/, select “Join a Meeting” and enter Meeting ID: 813 9936 8182. Use the “Raise Hand” feature to request to speak. For dial-in comments, call 1-669-444-9171, enter Meeting ID: 813 9936 8182, and press *6 to request to speak.
City Council agendas may be previewed on Millbrae Community Television Cable Channel 27 and the City website [http://www.ci.millbrae.ca.us] materials related to an agenda item that are submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 621 Magnolia Avenue, Millbrae, CA 94030, MondayFriday from 8:30 a.m. to 5:00 p.m.
All items appearing on the agenda are subject to action by the City Council.
Final implementation of Staff recommendations is subject to change by the City Council.
CALL TO ORDER MILLBRAE CITY COUNCIL
ROLL CALL
PLEDGE OF ALLEGIANCE TO THE U.S. FLAG
LAND ACKNOWLEDGEMENT
The Millbrae City Council acknowledges that we occupy the unceded ancestral, traditional, and contemporary homeland of the Ramaytush Ohlone peoples, who are the original inhabitants of the San Francisco Peninsula. We wish to pay our respects to the Ancestors and Relatives of the Ramaytush Community and to affirm their sovereign rights as First Peoples. We recognize that the Ramaytush Ohlone have lived in harmony with nature for millennia, and that to achieve a truly ecologically sustainable future for Millbrae, we must embrace Indigenous traditional ecological knowledge in how we care for the city’s lands, waters, and all its Peninsula. We wish to pay our respects to the Ancestors and Relatives of the Ramaytush Community and to affirm their sovereign rights as First Peoples. We recognize that the Ramaytush Ohlone have lived in harmony with nature for millennia, and that to achieve a truly ecologically sustainable future for Millbrae, we must embrace Indigenous traditional ecological knowledge in how we care for the city’s lands, waters, and all its people. We will continue to uplift and foster a meaningful relationship with the Ramaytush Ohlone community, and we encourage all to visit www.ramaytush.org to learn more about the Ramaytush Ohlone people.
1. CEREMONIAL/PRESENTATION
• Proclamation Proclaiming the month of June as Pride Month
2. AGENDA OVERVIEW/STAFF BRIEFING
• Calendar of events – INFORMATIONAL
• Report of bills and claims – INFORMATIONAL
¡ City Manager Presentation
3. APPROVAL OF MINUTES
• Regular meeting minutes of March 12, 2024 – ACTION
• Regular meeting minutes of March 26, 2024 – ACTION
4. ORAL REPORT FROM CITY
COMMITTEE/COMMISSION CHAIRS
• None
PUBLIC COMMUNICATION
Reserved for persons wishing to comment on any item not appearing on the agenda but must address matters within the subject matter jurisdiction of the City. Public Communication is limited to no more than thirty (30) minutes, with each speaker given no more than three (3) minutes. If more than ten (10) speakers are present, speakers’ time shall be reduced so that all speakers have an equal time to speak. Although we welcome and encourage public communication, the views or information presented by the speakers are not necessarily the views of the Council or jurisdiction of the City. Public Communication is limited to no more than thirty (30) minutes, with each speaker given no more than three (3) minutes. If more than ten (10) speakers are present, speakers’ time shall be reduced so that all speakers have an equal time to speak. Although we welcome and encourage public communication, the views or information presented by the speakers are not necessarily the views of the Council or the members of the public in Millbrae.
CONSENT CALENDAR
5. Receive and File Monthly General Fund Financial Report for the Period Ending April 30, 2024 – ACTION
6. Adoption of a Resolution of the Millbrae City Council Establishing the Appropriations Limit for Fiscal Year 2023-2024 – ACTION
7. Adoption of a Resolution Authorizing City Manager to Vote “Yes” on the Fire Suppression Assessment Ballots on Behalf of the City – ACTION
8. Adoption of a Resolution authorizing the City Manager or designee to execute an amendment with the County of San Mateo to provide Police Services in an amount not to exceed $9,730,668 for the period of July 1, 2024 through June 30, 2025 – ACTION
9. Consider Appointments to Community Enhancement Advisory Committee, Cultural Arts Advisory Committee, and Economic Vitality Advisory Committee – ACTION
10. Adoption of a Resolution Adopting a List of Projects for Fiscal Year 2024-25 to be Funded in Part by SB 1: The Road Repair and Accountability Act of 2017 – ACTION
11. Adoption of a Resolution Awarding a Construction Contract to Tri Valley Excavating Co. Inc. for the Taylor Middle School Basketball Courts Project in the Amount of $277,054, Establishing a Project Contingency of $41560 fTtl Pjt Bdt f $318614Aiti$318614
11. Adoption of a Resolution Awarding a Construction Contract to Tri Valley Excavating Co. Inc. for the Taylor Middle School Basketball Courts Project in the Amount of $277,054, Establishing a Project Contingency of $41,560 for a Total Project Budget of $318,614, Appropriating $318,614 from General Funds in Advance of the FY24-25 Facilities CIP Fund Adoption, and Authorizing the City Manager or Designee to Execute the Contract and all Contract Change Orders up to the Total Project Budget – ACTION
12. Adoption of a Resolution Awarding a Janitorial Services Contract to MBC Custodial Services, Inc. in the amount of $199,457.52, authorizing the City Manager or his designee to execute the subject Contract for up to Three One-Year Options at an Annual Cost of $199,457.52, plus an Annual Escalator Based on the San Francisco Bay Area Consumer Price Index and execute contract change orders up to the contingency amount of $20,000 – ACTION
13. Adoption of a Resolution Authorizing the City Manager or Designee to Sign Professional Services Agreements with 11 On-Call Engineering Firms in a Total Amount Not to Exceed $4,500,000 for a Three-Year Base Term, with an Option to Exercise Two (2) One-Year Options to Extend the Contracts for a Total Amount Not to Exceed $1,500,000 per Option Year – ACTION
14. Adoption of a resolution authorizing the City Manager to execute up to three one-year addenda to the contract with Champions Tennis for after-school and camp programming for the City of Millbrae Recreation Program providing payments from enrollment fees in an amount not to exceed $100,000.00 per year – ACTION
15. Approve, by motion, for the Street Closures on 300 Block of Broadway for Beats, Brews, and Vines on Broadway on August 15, September 19, and October 17, 2024 – ACTION
16. Approve, by motion, a request from the Millbrae Cultural Committee for parking lot and street closures and fee waivers for the Lunar New Year Festival on January 25 and 26, 2025 – ACTION
16. Approve, by motion, a request from the Millbrae Cultural Committee for parking lot and street closures and fee waivers for the Lunar New Year Festival on January 25 and 26, 2025 – ACTION
PUBLIC HEARING
NOTICE TO THE PUBLIC: Persons who wish to speak on matters set for PUBLIC HEARING will be heard when the presiding officer calls for comments from those persons who are in support of or in opposition thereto. After oral testimony has been given, the hearing is closed unless continued to another time, and brought to Council level for discussion and action. Normally no further oral testimony is permitted unless requested and allowed by the Council.
• None
EXISTING BUSINESS
17. Receive the Proposed Operating and Capital Budget for Fiscal Year 2024 – 2025 and Adopt a Resolution of the Millbrae City Council Appropriating the Operating and Capital Budget for the Fiscal Year 2024 – 2025 – ACTION
¡ Presentation
18. Bayside Manor Park Renovation Project Update and Redesign – ACTION
¡ Presentation
NEW BUSINESS
19. Adoption of a Resolution approving the design and authorizing the City Manager to execute a license and maintenance agreement with HSR Meadow Glen, LLC for the construction and maintenance of a public plaza on Broadway adjacent to the 959 El Camino Real/1 Meadow Glen Mixed-Use project – ACTION
¡ Presentation
COUNCIL COMMENTS
Committee Reports: Councilmembers serve as representatives to various
COUNCIL COMMENTS
Committee Reports: Councilmembers serve as representatives to various committees listed below. They will report by exception on matters affecting Millbrae.
Mayor Anders Fung
C/CAG Board of Directors, HEART Member Agency Committee, Peninsula Clean Energy Joint Powers Authority Board of Directors, San Mateo County Council of Cities, Mayor's Civic Coordinating Council, Millbrae Sister Cities Commission, Budget/Finance Subcommittee, Commission/Committee Interview Subcommittee, Public Safety Subcommittee, Legislative Subcommittee, MSASP Westside Development Subcommittee, Social Equity and Cultural Inclusion Subcommittee, Eastside Specific Plan, Peninsula Clean Energy Legislative Committee, Peninsula Clean Energy Executive Committee, League of California Cities - Transportation, Communications, and Public Works Policy Committee, San Mateo County HEART Board Loan Committee.
Vice Mayor Maurice Goodman
Association of Bay Area Governments - General Assembly, San Mateo County Library JPA Governing Board, San Mateo County Pre-Hospital Emergency Medical Services JPA, Millbrae Cultural Arts Advisory Committee, Budget/Finance Subcommittee, Commission/Committee Interview Subcommittee, Public Safety Subcommittee, Social Equity and Cultural Inclusion Subcommittee, Technology Subcommittee, League of California Cities Peninsula Division San Mateo County Representative.
Councilmember Angelina Cahalan
Airport Community Roundtable, C/CAG Airport Land Use Committee, Millbrae Parks and Recreation Commission, Millbrae Youth Advisory Committee, Infrastructure, Climate Change, Homelessness Subcommittee, Sea Level Rise Subcommittee, Joint Schools Subcommittee, Technology Subcommittee, Eastside Specific Plan.
Councilmember Gina Papan
Caltrain Local Policymakers Group, Millbrae Chamber of Commerce Liaison, Millbrae Community Television, Peninsula Traffic Congestion Relief Alliance Board of Directors (Commute.org), Millbrae Economic Vitality Advisory Committee, Millbrae Senior Advisory Committee, Joint Schools Councilmember Gina Papan
Caltrain Local Policymakers Group, Millbrae Chamber of Commerce Liaison, Millbrae Community Television, Peninsula Traffic Congestion Relief Alliance Board of Directors (Commute.org), Millbrae Economic Vitality Advisory Committee, Millbrae Senior Advisory Committee, Joint Schools Subcommittee, MSASP Westside Development Subcommittee,
Metropolitan Transportation Commission (Bay Area Toll Authority, Administration Committee, Planning and Allocation Committee, Bay Area Housing Finance Authority, and Bay Area Infrastructure Finance Authority).
C/CAG Congestion Management and Environmental Quality, C/CAG Legislative Committee, San Mateo County Express Lanes Joint Powers Authority, Resource Management and Climate Protection Committee.
Councilmember Ann Schneider
Bay Area Water Supply and Conservation Agency (Bay Area Regional Water System Policy Committee), Bay Area Regional Water System Financing Authority, San Mateo County Office of Emergency Services Council, Millbrae Community Enhancement Advisory Committee, Millbrae Parks and Recreation Subcommittee – BPAC, Homelessness Subcommittee, Infrastructure, Climate Change, Sea Level Rise Subcommittee, Legislative Subcommittee, C/CAG Bicycle Pedestrian Advisory Committee, CalCities Transportation Communication & Public Works Policy Committee, CA Statewide Commission on Recycling Markets & Curbside Recycling.
CLOSED SESSION
The public will have an opportunity to comment before the consideration of these items. Following the meeting a report of action from Closed Session will be provided if required.
• None
ADJOURN CITY COUNCIL