431
MILLBRAE CITY COUNCIL
REGULAR MEETING MINUTES
May 28, 2024
7:00 PM
In Person Meeting Location: Teleconference via Zoom:
Millbrae Council Chambers https://us02web.zoom.us/j/81399368182 621 Magnolia Avenue For dial-in comments, call 1-669-444-9171 Millbrae, California Meeting ID: 813 9936 8182
CALL TO ORDER MILLBRAE CITY COUNCIL Video Time: 10:08
Mayor Anders Fung called the meeting to order at 7:07 p.m.
ROLL CALL: Mayor Anders Fung, Vice Mayor Maurice Goodman, Councilmembers Angelina Cahalan, Gina Papan, and Ann Schneider.
PLEDGE OF ALLEGIANCE TO THE U.S. FLAG
LAND ACKNOWLEDGEMENT Video Time: 10:49
The Millbrae City Council acknowledges that we occupy the unceded ancestral, traditional, and contemporary homeland of the Ramaytush Ohlone peoples, who are the original inhabitants of the San Francisco Peninsula. We wish to pay our respects to the Ancestors and Relatives of the Ramaytush Community and to affirm their sovereign rights as First Peoples. We recognize that the Ramaytush Ohlone have lived in harmony with nature for millennia, and that to achieve a truly ecologically sustainable future for Millbrae, we must embrace Indigenous traditional ecological knowledge in how we care for the city's lands, waters, and all its people. We will continue to uplift and foster a meaningful relationship with the Ramaytush Ohlone community, and we encourage all to visit www.ramaytush.org to learn more about the Ramaytush Ohlone people.
CEREMONIAL/PRESENTATION Video Time: 12:30
Proclamation Proclaiming the month of June as Pride Month San Mateo County LGBTQIA+ Commissioner Marilyn Hollinger received the proclamation.
2. AGENDA OVERVIEW/STAFF BRIEFING Video Time: 20:15
• Calendar of events - INFORMATIONAL
• Report of bills and claims - INFORMATIONAL
City Manager Tom Williams updated the City Council on the following:
> The Millbrae Police Bureau hosted an appreciation lunch for the Millbrae Public Works crew in celebration of National Public Works Week. We appreciate the men and women of Millbrae Public Works for maintaining our infrastructure.
• Commission and Committee Annual Recruitment - apply online.
Upcoming Events:
• Saturday, June 1 - Informational Community Meeting on Fire Assessment • Monday, June 3 - Millbrae Rotary Mayors Cup Golf Tournament Thursday, June 6- Mills High School Block Party
• Friday, June 7 - Pride Progress Flag Raising
• Friday, June 14-Millbrae Goes to the Movies Featuring Trolls Band Together Saturday, June 15 - Millbrae's Juneteenth Celebration
3. APPROVAL OF MINUTES Video Time: 26:30
• Regular meeting minutes of March 12, 2024 - ACTION
• Regular meeting minutes of March 26, 2024 - ACTION
432
CITY COUNCIL May 28, 2024
Motion by Goodman/Cahalan to approve the two sets of meeting minutes as presented. Motion carried 5-0 by roll call vote.
ORAL REPORT FROM CITY COMMITTEE/COMMISSION CHAIRS
• None
PUBLIC COMMUNICATION Video Time: 27:08
The following members of the public spoke:
• Ken Smith
• Maha YS Jean Wong
• Ed Musa Helen Fu
CONSENT CALENDAR Video Time: 43:14
Receive and File Monthly General Fund Financial Report for the Period Ending April 30, 2024 - ACTION
6. Adoption of Resolution No. 24-35 of the Millbrae City Council Establishing the Appropriations Limit for Fiscal Year 2023-2024 - ACTION
7. Adoption of Resolution No. 24-36 Authorizing City Manager to Vote "Yes" on the Fire Suppression Assessment Ballots on Behalf of the City - ACTION
8. Adoption of Resolution No. 24-37 authorizing the City Manager or designee to execute an amendment with the County of San Mateo to provide Police Services in an amount not to exceed $9,730,668 for the period of July 1, 2024 through June 30, 2025 - ACTION
9. Consider Appointments to Community Enhancement Advisory Committee, Cultural Arts Advisory Committee, and Economic Vitality Advisory Committee - ACTION
10. Adoption of Resolution No. 24-38 Adopting a List of Projects for Fiscal Year 2024-25 to be Funded in Part by SB 1: The Road Repair and Accountability Act of 2017 - ACTION
11. Adoption of Resolution No. 24-39 Awarding a Construction Contract to Tri Valley Excavating Co.
Inc. for the Taylor Middle School Basketball Courts Project in the Amount of $277,054, Establishing a Project Contingency of $41,560 for a Total Project Budget of $318,614, Appropriating $318,614 from General Funds in Advance of the FY24-25 Facilities CIP Fund Adoption, and Authorizing the City Manager or Designee to Execute the Contract and all Contract Change Orders up to the Total Project Budget - ACTION
12. Adoption of Resolution No. 24-40 Awarding a Janitorial Services Contract to MBC Custodial Services, Inc. in the amount of $199,457.52, authorizing the City Manager or his designee to execute the subject Contract for up to Three One-Year Options at an Annual Cost of $199,457.52, plus an Annual Escalator Based on the San Francisco Bay Area Consumer Price Index and execute contract change orders up to the contingency amount of $20,000 - ACTION
13. Adoption of Resolution No. 24-41 Authorizing the City Manager or Designee to Sign Professional Services Agreements with 11 On-Call Engineering Firms in a Total Amount Not to Exceed $4,500,000 for a Three-Year Base Term, with an Option to Exercise Two (2) One-Year Options to Extend the Contracts for a Total Amount Not to Exceed $1,500,000 per Option Year - ACTION
14. Adoption of Resolution No. 24-42 authorizing the City Manager to execute up to three one-year addenda to the contract with Champions Tennis for after-school and camp programming for the 433
CITY COUNCIL May 28, 2024
City of Millbrae Recreation Program providing payments from enrollment fees in an amount not to exceed $100,000.00 per year - ACTION
The City Council received comments via electronic mail on this item before the meeting from:
• Superintendent Lisa Hickey, Millbrae Elementary School District
15. Approve, by motion, for the Street Closures on 300 Block of Broadway for Beats, Brews, and Vines on Broadway on August 15, September 19, and October 17, 2024 - ACTION
16. Approve, by motion, a request from the Millbrae Cultural Committee for parking lot and street closures and fee waivers for the Lunar New Year Festival on January 25 and 26, 2025 - ACTION Motion by Schneider/Cahalan to approve the Consent Calendar and to congratulate the new Committee members. Motion carried 5-0 by roll call vote.
PUBLIC HEARING
None
EXISTING BUSINESS Video Time: 48:40
17. Receive the Proposed Operating and Capital Budget for Fiscal Year 2024 - 2025 and Adopt a Resolution of the Millbrae City Council Appropriating the Operating and Capital Budget for the Fiscal Year 2024 - 2025 - ACTION
Finance Director Mike Sung presented the report.
The Council asked questions of Staff and provided comments.
The following members of the public spoke regarding this item:
• Jean Wong
Motion by Cahalan/Schneider to receive the Proposed Operating and Capital Budget for Fiscal Year 2024 - 2025 and Adopt Resolution No. 24-43 of the Millbrae City Council Appropriating the Operating and Capital Budget for the Fiscal Year 2024 - 2025. Motion carried 5-0 by roll call vote.
18. Bayside Manor Park Renovation Project Update and Redesign - ACTION Video Time: 1:13:16
Director of Engineering & Public Works Sam Bautista presented the report.
The Council asked questions of Staff.
There was no public comment regarding this item.
Motion by Schneider/Cahalan to receive the redesign of Bayside Manor Park Renovation Project update and direct staff to include bid alternates with the incorporation of purple pipes, reclaim water line, nature- based landscaping along the fence line, and pet agility equipment. Motion carried 5-0 by roll call vote.
NEW BUSINESS Video Time: 1:35:40
19. Adoption of a Resolution approving the design and authorizing the City Manager to execute a license and maintenance agreement with HSR Meadow Glen, LLC for the construction and maintenance of a public plaza on Broadway adjacent to the 959 El Camino Real/1 Meadow Glen Mixed-Use project - ACTION
434
CITY COUNCIL May 28, 2024
Community Development Director Andrew Mogensen and applicant Trammell Crow Company/High Street Northern California Development Vice President Margo Sulmont and Landscape Architect Principal at Creo Scott Mulholland presented the report.
The Council asked questions of the presenters and provided comments.
There was no public comment regarding this item.
Motion by Goodman/Cahalan to adopt Resolution No. 24-44 approving the design and authorizing the City Manager to execute a license and maintenance agreement with HSR Meadow Glen, LLC for the construction and maintenance of a public plaza on Broadway adjacent to the 959 El Camino Real/1 Meadow Glen Mixed-Use project. Motion carried 5-0 by roll call vote.
COUNCIL COMMENTS Video Time: 2:12:30
Council members reported on their respective appointed committees, boards, and subcommittees. View the meeting recording for reporting.
CLOSED SESSION
None
ADJOURN CITY COUNCIL MEETING Video Time: 2:26:32
With no further business to discuss, the City Council adjourned at 11:09 p.m. in memory of Joaquin Dominik Jimenez Alvarado, the son of Half Moon Bay Mayor and Millbrae residents Mary Ann Erikson and Joshua Daniel Maule III.
The video recording of the meeting is available on the Millbrae Community Television YouTube channel. You can click on the link below to view the recording of the entire meeting. https://www.youtube.com/watch?v=wRMw22yTczQ&t
Minutes were approved on June 11, 2024.
20.1 BY: APPROVED:
Elaine Tran
City Clerk Mayor/