MILLBRAE CITY COUNCIL
REGULAR MEETING AGENDA
July 23, 2024
7:00 PM
In Person Meeting Location:
Millbrae Council Chambers
621 Magnolia Avenue
Millbrae, California
Teleconference via Zoom:
https://us02web.zoom.us/j/81399368182
For dial-in comments, call 1-669-444-9171
Meeting ID: 813 9936 8182
INFORMATION ON LANGUAGE AND SPECIAL ASSISTANCE:
Any attendees who require special assistance, a disability related modification or language assistance in order to participate in the meeting should contact Elaine Tran, City Clerk at (650) 259-2414. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
THIS MEETING WILL BE HELD IN-PERSON in accordance with the Ralph M.
Brown Act and limitations prescribed by State law. To maximize transparency and public access, while the primary meeting takes place in the Millbrae City Council Chambers location, members of the public may attend in person at the Millbrae Council Chamber, at the teleconference location by Zoom or by phone. If technical issues arise with Zoom or the phone dial-in option, the City Council meeting will continue unless the meeting is being held pursuant to the provisions of Assembly Bill 2449 for elected officials. The meeting will be broadcast live on the Millbrae Community Television Cable Channel 27 or on www.mctv.tv.
Members of the public are encouraged to provide comments, but please be advised this is a limited public forum. As such, speakers must stay on-topic if speaking to a particular agenda item, and if speaking during Public Communication, speakers must raise their hand on Zoom or submit Members of the public are encouraged to provide comments, but please be advised this is a limited public forum. As such, speakers must stay on-topic if speaking to a particular agenda item, and if speaking during Public Communication, speakers must raise their hand on Zoom or submit speaker slips to the City clerk by 7:15 pm on matters within the subject matter jurisdiction of the City. If speakers fail to follow these rules, they will be warned, and if they continue to disregard City rules, their opportunity to speak will be ended. To maximize time for public comment, speakers are subject to a 3-minute time limit unless otherwise determined by the Mayor.
PUBLIC COMMENT: In person speakers will be called first, followed by any virtual attendees.
In person speakers to fill out a speaker request slip and turn it into the City Clerk.
Virtual attendees can participate by joining the City Council meeting via Zoom: for web, visit https://zoom.us/, select “Join a Meeting” and enter Meeting ID: 813 9936 8182. Use the “Raise Hand” feature to request to speak. For dial-in comments, call 1-669-444-9171, enter Meeting ID: 813 9936 8182, and press *6 to request to speak.
LEVINE ACT - Gov. Code § 84308 : Parties to any proceeding involving a license, permit, or other entitlement for use pending before the City Council must disclose any campaign contribution over $250 (aggregated) within the preceding 12 months made by the party, their agent, and those required to be aggregated with their contributions under Gov. Code § 82015.5. The disclosure must include the amount contributed and the name(s) of the contributor(s).
City Council agendas may be previewed on the City website [http://www.ci.millbrae.ca.us] materials related to an agenda item that is submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 621 Magnolia Avenue, Millbrae, CA 94030, Monday-Friday from 9:00 a.m. to 5:00 p.m.
All items appearing on the agenda are subject to action by the City Council.
Final implementation of Staff recommendations is subject to change by the City Council.
Avenue, Millbrae, CA 94030, Monday-Friday from 9:00 a.m. to 5:00 p.m.
All items appearing on the agenda are subject to action by the City Council.
Final implementation of Staff recommendations is subject to change by the City Council.
CALL TO ORDER MILLBRAE CITY COUNCIL
ROLL CALL
PLEDGE OF ALLEGIANCE TO THE U.S. FLAG
Land Acknowledgement
The Millbrae City Council acknowledges that we occupy the unceded ancestral, traditional, and contemporary homeland of the Ramaytush Ohlone peoples, who are the original inhabitants of the San Francisco Peninsula. We wish to pay our respects to the Ancestors and Relatives of the Ramaytush Community and to affirm their sovereign rights as First Peoples. We recognize that the Ramaytush Ohlone have lived in harmony with nature for millennia, and that to achieve a truly ecologically sustainable future for Millbrae, we must embrace Indigenous traditional ecological knowledge in how we care for the city’s lands, waters, and all its people. We will continue to uplift and foster a meaningful relationship with the Ramaytush Ohlone community, and we encourage all to
visit www.ramaytush.org to learn more about the Ramaytush Ohlone people.
1. CEREMONIAL/PRESENTATION
• Proclamation Proclaiming September 2, 2024 as Labor Day • San Mateo County Sheriff’s Office Safety Presentation and Recognition
• Environmental Programs New Initiatives
¡ Presentation
2. AGENDA OVERVIEW/STAFF BRIEFING
• Calendar of events – INFORMATIONAL
• Report of bills and claims – INFORMATIONAL
¡ City Manager Update
• Report of bills and claims – INFORMATIONAL
¡ City Manager Update
3. APPROVAL OF MINUTES
• None
4. ORAL REPORT FROM CITY
COMMITTEE/COMMISSION CHAIRS
l None
PUBLIC COMMUNICATION
Reserved for persons wishing to comment on any item not appearing on the agenda but must address matters within the subject matter jurisdiction of the City. Speakers must raise their hand on Zoom or submit speaker slips to the City Clerk by 7:15 pm. Public Communication is limited to no more than thirty (30) minutes, with each speaker given no more than three (3) minutes. If more than ten (10) speakers are present, speakers’ time shall be reduced so that all speakers have an equal time to speak. Although we welcome and encourage public communication, the views or information presented by the speakers are not necessarily the views of the Council or the members of the public in Millbrae.
CONSENT CALENDAR
5. Receive and File Monthly General Fund Financial Report for the Period Ending June 30, 2024 – ACTION
6. Waive the Second Reading and Adopt an Ordinance Amending and Replacing Chapter 8.60, the Tree Protection and Urban Forestry Program, of Title 8 of the Millbrae Municipal Code – ACTION
7. Adoption of a Resolution Supporting the Spur Trail Connectivity Project Phase 1 and Authorizing the Submission of an Application to the San Mateo County Transportation Authority for Cycle 7 Pedestrian and Bicycle Program Funding, and Authorizing the City Manager or Designee to Execute a Funding Agreement or MOU and any Amendments with the San Mateo County Transportation Authority – ACTION
8. Adoption of a Resolution Supporting the Safe Route Intersection Improvements Project and Authorizing the Submission of an Application to the San Mateo County Transportation Authority for Cycle 7 Pedestrian and Bicycle Program Fundingand Authorizing the Authority – ACTION
8. Adoption of a Resolution Supporting the Safe Route Intersection Improvements Project and Authorizing the Submission of an Application to the San Mateo County Transportation Authority for Cycle 7 Pedestrian and Bicycle Program Funding, and Authorizing the City Manager or designee to Execute a Funding Agreement or MOU and any Amendments with the San Mateo County Transportation Authority – ACTION
9. Adoption of a Resolution Accepting the Drought Tolerant Landscaping Project as Complete and Authorizing the Filing of a Notice of Completion – ACTION
10. Adoption of a Resolution (1) Awarding a Construction Contract for the 2024 Water Pollution Control Plant Sludge Thickener and Digester No. 2 Rehabilitation Project to W.M. Lyles Co.; (2) Awarding Construction Inspection Services to Bay Area Coating Consultants; (3) Establishing a 15% Project Contingency; (4) Authorizing the City Manager or Designee to Execute the Contracts and All Contract Change Orders up to the Total Project Budget – ACTION
11. Adoption of a Resolution Authorizing the City Manager or Designee to Execute an Agreement Between the Peninsula Clean Energy Authority and City of Millbrae for the Member Agency Energy Grant Program – ACTION
12. Adoption of a Resolution Awarding a Construction Contract to Leyder Electric in the Amount of $219,480.91 for the Installation of Electric Vehicle Charging Stations at Millbrae Corporation Yard and Authorizing a Project Contingency Amount of $70,519.09 – ACTION
13. Adoption of a Resolution Authorizing Collection of Fiscal Year 2024- 2025 Stormwater Fees on the San Mateo County Tax Roll – ACTION
14. Consider the appointments to the Youth Advisory Committee – ACTION
PUBLIC HEARING
NOTICE TO THE PUBLIC: Persons who wish to speak on matters set for PUBLIC HEARING will be heard when the presiding officer calls for comments from those persons who are in support of or in opposition thereto. After oral testimony has been given, the hearing is closed unless continued to another time, and brought to Council level for discussion and action. Normally no further oral testimony is permitted unless requested and allowed by the Council.
• None
EXISTING BUSINESS
continued to another time, and brought to Council level for discussion and action. Normally no further oral testimony is permitted unless requested and allowed by the Council.
• None
EXISTING BUSINESS
15. Millbrae Homelessness Engagement Local Program (H.E.L.P.) Quarterly Update – ACTION
¡ Presentation
16. Adoption of a Resolution Approving the Final Map for Residential and Commercial Condominium Purposes (#2024-01) and an Improvement Agreement, for a 278-unit Mixed-use Development at 959 El Camino Real – ACTION
¡ Presentation
17. Consider Amending the Term Limit Measure Resolution for the November 5, 2024 General Municipal Election – ACTION
NEW BUSINESS
18. Adoption of a Resolution Approving the Legal Services Agreement with the law firm of Richards, Watson & Gershon (RWG), A Professional Corporation– ACTION
19. Discuss and Consider Ordering the Submission of a Measure on Article 34 of the California Constitution for the November 5, 2024 General Municipal Election and Setting Priorities for Filings – ACTION
COUNCIL COMMENTS
Committee Reports: Council members serve as representatives to various committees listed below. They will report by exception on matters affecting Millbrae.
• Mayor Fung
C/CAG Board of Directors, HEART Member Agency Committee, Peninsula Clean Energy Joint Powers Authority Board of Directors, San Mateo County Council of Cities, Mayor's Civic Coordinating Council, Millbrae Sister Cities Commission, Budget/Finance Subcommittee, Commission/Committee Interview Subcommittee, Public Safety Subcommittee, Legislative Subcommittee, MSASP Westside Development Subcommittee, Social Equity and Cultural Inclusion Subcommittee, Eastside Specific Plan, Peninsula Clean Energy Legislative Committee, Peninsula Clean Energy Executive Committee, League of California Cities - Transportation, Communications, and Public Works Policy Committee, San Mateo County HEART Board Loan Committee.
• Mayor Fung
C/CAG Board of Directors, HEART Member Agency Committee, Peninsula Clean Energy Joint Powers Authority Board of Directors, San Mateo County Council of Cities, Mayor's Civic Coordinating Council, Millbrae Sister Cities Commission, Budget/Finance Subcommittee, Commission/Committee Interview Subcommittee, Public Safety Subcommittee, Legislative Subcommittee, MSASP Westside Development Subcommittee, Social Equity and Cultural Inclusion Subcommittee, Eastside Specific Plan, Peninsula Clean Energy Legislative Committee, Peninsula Clean Energy Executive Committee, League of California Cities - Transportation, Communications, and Public Works Policy Committee, San Mateo County HEART Board Loan Committee.
• Vice Mayor Goodman
Association of Bay Area Governments - General Assembly, San Mateo County Library JPA Governing Board, San Mateo County Pre -Hospital Emergency Medical Services JPA, Millbrae Cultural Arts Advisory Committee, Budget/Finance Subcommittee, Commission/Committee Interview Subcommittee, Public Safety Subcommittee, Social Equity and Cultural Inclusion Subcommittee, Technology Subcommittee, League of California Cities Peninsula Division San Mateo County Representative. • Councilmember Cahalan
Airport Community Roundtable, C/CAG Airport Land Use Committee, Millbrae Parks and Recreation Commission, Millbrae Youth Advisory Committee, Infrastructure, Climate Change, Sea Level Rise Subcommittee, Homelessness Subcommittee Joint Schools Subcommittee, Technology Subcommittee, Eastside Specific Plan.
• Councilmember Papan
Caltrain Local Policymakers Group, Millbrae Chamber of Commerce Liaison, Millbrae Community Television, Peninsula Traffic Congestion Relief Alliance Board of Directors (Commute.org), Millbrae Economic Vitality Advisory Committee, Millbrae Senior Advisory Committee, Joint Schools Subcommittee, MSASP Westside Development Subcommittee, Metropolitan Transportation Commission (Bay Area Toll Authority, Administration Committee, Planning and Allocation Committee, Bay Area Housing Finance Authority, and Bay Area Infrastructure Finance Authority). C/CAG Congestion Management and Environmental Quality, C/CAG Legislative Committee, San Mateo County Express Lanes Joint Powers Authority, Resource Management and Climate Protection Committee.
• Councilmember Schneider
Bay Area Water Supply and Conservation Agency (Bay Area Regional Water System Policy Committee), Bay Area Regional Water System Financing Authority, San Mateo County Office of Emergency Services Council, Millbrae Community Enhancement Advisory Committee, Millbrae Parks and Recreation Subcommittee – BPAC, Homelessness Subcommittee, Infrastructure, Climate Change, Sea Level Rise Subcommittee, Legislative Subcommittee, C/CAG Bicycle Pedestrian Advisory Committee, CalCities Transportation Communication & Public Works Policy Committee, CA Statewide Commission on Recycling Markets & Curbside Recycling • Councilmember Schneider
Bay Area Water Supply and Conservation Agency (Bay Area Regional Water System Policy Committee), Bay Area Regional Water System Financing Authority, San Mateo County Office of Emergency Services Council, Millbrae Community Enhancement Advisory Committee, Millbrae Parks and Recreation Subcommittee – BPAC, Homelessness Subcommittee, Infrastructure, Climate Change, Sea Level Rise Subcommittee, Legislative Subcommittee, C/CAG Bicycle Pedestrian Advisory Committee, CalCities Transportation Communication & Public Works Policy Committee, CA Statewide Commission on Recycling Markets & Curbside Recycling.
CLOSED SESSION
The public will have an opportunity to comment before the consideration of these items. Following the meeting, a report of action from the Closed Session will be provided if required.
l None
ADJOURN CITY COUNCIL