SPECIAL MEETING OF THE
MILPITAS CITY COUNCIL
January 25, 2022 Milpitas City Council Agenda Page 1
AG E N D A
TUESDAY, JANUARY 25, 2022
MILPITAS, CA
5:30 PM
For assistance in the following languages, you may call:
Đối với Việt Nam, gọi 408-586-3122
Para sa Tagalog, tumawag sa 408-586-3051
Para español, llame 408-586-3232
CITY OF MILPITAS - NOTICE OF SPECIAL MEETING
NOTICE IS HEREBY GIVEN that a Special Meeting of the Milpitas City Council will be held at 5:30 p.m. on January 25, 2022, via teleconference /Zoom webinar only (no physical meeting space).
You may watch the Council meeting without providing public comment by accessing it via links here.
Meeting shall be livestreamed - Go to:
Facebook: https://www.facebook.com/CityofMilpitas/
YouTube: https://www.ci.milpitas.ca.gov/youtube
Web Streaming: https://www.ci.milpitas.ca.gov/webstreaming
PUBLIC COMMENT INSTRUCTIONS
Oral public comments may be provided live during the City Council meeting by first registering for the zoom meeting in advance by providing email address (not disclosed) and a name. To minimize technical difficulties, please make sure that you have the latest version of Zoom Meetings. Here is the link to register for this meeting only:
https://ci-milpitas-ca-gov.zoom.us/webinar/register/WN_gDXgIy64Ru6NgBnhHKU0HA A link will be sent to you to join the City Council meeting in order to give your comments. All registered meeting attendees who wish to speak must click on the “raise hand” icon when the Mayor calls for public comments. If participating by calling in on your phone, dial *9 to use the “raise hand” feature, and when you are called upon, hit *6 to unmute your phone. Your phone number will be displayed in the live meeting. The Mayor or staff will call the speakers to begin.
All comments provided shall be limited to three minutes or less as determined by the Mayor. All members of the public will be limited to one comment per agenda item, and one comment for non-agenda items. online written comment form previously used is no longer available for public comment.
MILPITAS CITY COUNCIL CODE OF CONDUCT
Be respectful and courteous (words, tone, and body language). Model civility.
Avoid surprises.
Praise publicly and criticize privately.
Focus on the issue, not the person.
Refrain from using electronic devices while on the Council dais. Disclose conflicts of interest and affiliations related to agenda items. Separate governing from campaigning.
The Council speaks with one voice after making policy on issues. Respect the line between policy and administration.
Council will hold one another accountable to comply with this Code of Conduct.
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CALL MEETING TO ORDER by Mayor and ROLL CALL by City Clerk
PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
PUBLIC FORUM
Those interested are invited to address the City Council on the agenda item listed below only, by using the “raise hand” in the zoom webinar online (see instructions on page one (1). Speakers may state their name and city of residence for the record, and limit spoken remarks to three minutes, or less, at the discretion of the Mayor.
ANNOUNCEMENTS
ANNOUNCEMENT OF CONFLICT OF INTEREST AND CAMPAIGN CONTRIBUTIONS
READING OF THE CITY COUNCIL CODE OF CONDUCT
APPROVAL OF AGENDA
AGENDA ITEMS
1. Receive a Staff Presentation on the Preliminary FY 2023-32 Ten-Year General Fund Financial Forecast and Provide Feedback on Desired Service Levels to Inform the FY 2022-23 Budget Development (Staff Contacts: Ashwini Kantak, Assistant City Manager, 408-586-3053 and Lauren Lai, Director of Finance, 408-586-3111)
Recommendations: Receive a staff presentation on the Preliminary FY 2023-32 Ten-Year General Fund Financial Forecast and provide feedback on desired service levels to inform the FY 2022-23 Budget development.
ADJOURNMENT
KNOW YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions and other City agencies exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and City operations are open to the people’s review. For more information on your rights under the Open Government Ordinance or to report a violation, contact the City Attorney’s office at Milpitas City Hall, 455 E. Calaveras Blvd., Milpitas, CA 95035 e-mail:[email protected] / Phone: 408-586-3040
The Open Government Ordinance is codified in the Milpitas Municipal Code as Title I Chapter 310 and is available online at the City’s website www.ci.milpitas.ca.gov by selecting the Milpitas Municipal Code link.
Materials related to an item on this agenda submitted to the City Council after initial distribution of the agenda packet are available for public inspection at the City Clerk’s office at Milpitas City Hall, 3rd floor 455 E. Calaveras Blvd., Milpitas and on City website. City Council agendas and related materials can be viewed online: www.ci.milpitas.ca.gov/government/council/agenda_minutes.asp (select meeting date)
APPLY TO SERVE ON A CITY COMMISSION
Commission application forms are available online at www.ci.milpitas.ca.gov or at Milpitas City Hall.
Contact the City Clerk’s Office at 408-586-3001 for more information.
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If you need assistance, per the Americans with Disabilities Act, for any City of Milpitas public meeting, please call the City Clerk at 408-586-3001 or send an e-mail to [email protected] prior to the meeting. You may request a larger font agenda.
3 CITY OF MILPITAS
AGENDA REPORT
(AR)
Item Title: Receive a staff presentation on the Preliminary FY 2023-32 Ten-Year General Fund Financial Forecast and provide feedback on desired service levels to inform the FY 2022-23 Budget development
Category: Leadership and Support Services
Meeting Date: 1/25/2022
Staff Contact: Ashwini Kantak, Assistant City Manager, 408-586-3053 Lauren Lai, Director of Finance, 408-586-3111
Recommendations: Receive a staff presentation on the Preliminary FY 2023-32 Ten-Year General Fund Financial Forecast and provide feedback on desired service levels to inform the FY 2022-23 Budget development.
Background:
In January, the Council kicks-off the annual budget process with the preliminary budget study session. At the study session, staff presents the preliminary ten-year General Fund Financial Forecast, the budget community engagement plan, reports on accomplishments and workplans, and requests feedback on prioritization of Council referrals.
Analysis:
Consistent with past years, staff will set the stage of the Preliminary FY 2022-23 Budget Study Session with the Preliminary FY 2023-32 Ten-Year General Fund Financial Forecast (see attached). Based on new revenue information, labor contracts, and various funding and expenditure strategies, Staff does not foresee a reduction in the current service level. Staff projects a balanced budget for FY 2022-23 and thereafter until the anticipated Measure F sunset. After the presentation of the Forecast, staff will summarize budget strategies taken so far and currently contemplated to provide funding options to restore and/or enhance services.
Staff will also present Council with topline results from the 2022 community survey conducted by Fairbank, Maslin, Maullin, Metz and Associates (FM3) and seek feedback from the Council on desired service levels.
This will inform the development of a proposed balanced budget for FY2022-23. The Study Session is not intended to discuss specific budget proposals or position reductions but is in fact a key first step in the budget process to allow staff to better understand priorities from the Council and community and to develop a balanced budget that is responsive to these needs.
Council requests, which require funding and/or resources and were prioritized during the August 5, 2021, and January 11, 2022, Council prioritization meetings, will also be presented for any additional Council input. Staff will consider information from the community surveys and meetings, feedback from the Council on priorities, and resource and funding needs from departments to develop the Proposed FY 2022-23 Budget and will provide an update as part of the Proposed FY 2022-23 Budget Study Session in May.
Fiscal Impact:
This is a discussion of the preliminary FY2023-32 Ten-Year General Fund Financial Forecast to inform the FY2022-23 budget development. No fiscal impacts.
4 California Environmental Quality Act:
This item is not a Project under CEQA in accordance with CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption) as it can be seen with certainty that a general discussion of funding priorities by the City Council will not have a significant effect on the environment. Further, the item is also not a Project pursuant to CEQA Guidelines Section 15378(b)(2) as an administrative activity which is defined in the CEQA Guidelines to include the purchase of supplies and personnel related actions. It is further exempt under CEQA Guideline 15378(b)(4) as it is a government fiscal activity that does not involve a commitment to any specific project which may result in a potentially significant physical impact on the environment. Although the use of funding will be discussed for various potential projects, future environmental analysis will be conducted for the various potential projects prior to the City making any commitment or approval of any project, or it is covered by the CEQA Guideline 15061(b)(3) and/or 15378(b)(2).
Recommendations:
1. Receive a staff presentation on the Preliminary FY 2023-32 Ten-Year General Fund Financial Forecast and provide feedback on desired service levels to inform the FY 2022-23 Budget development Attachments:
1. Preliminary FY 2023-32 Ten-Year General Fund Financial Forecast
2. Community Survey Top Line Summary
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1 Note: Telephone calls were conducted on landlines and cell phones.
Sample Universe Adult Residents in the City of Milpitas Total Interviews 693
Dates January 3-17, 2022
Contact Method
Data Collection Mode
Language English, Spanish, Vietnamese and Chinese
Margin of Sampling Error +/-4.0% at the 95% confidence level Online Survey
Telephone Calls
Telephone Calls
Email Invitations
Postcards
Survey Specifications
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Preliminary Community Survey Results
83% are satisfied with the overall quality of life in Milpitas
91% describe Milpitas as “accepting”
86% believe Milpitas is safe
84% feel that different cultures are celebrated in
Milpitas
86% are proud to live in Milpitas
68% trust the City to plan for Milpitas’ future
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Key Takeaways
Perceptions of life in Milpitas are very positive,
and consistent with 2021.
Large majorities continue to be proud to live in
Milpitas, and see it as accepting and safe.
However, opinions are more mixed as to whether
the City is “affordable.”
Just two in five now believe the City is growing
too fast (41%), while 45% think it is growing at
the right pace.
Police, 911 response, and infrastructure continue
to rate as top priorities.
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Q11.
Next, I am going to ask you to imagine you are in charge of Milpitas’ City budget. Every year, the City needs to prioritize funding various services. For this exercise, assume you have $100 to spend on six priority areas. After I read you all of the priority areas, please tell me how many dollars out of 100 you would spend on each one, keeping in mind that the total must add up to $100.
Given a hypothetical $100 budget,
residents would prioritize public safety
with the largest share of their funds.
$22.50 $17.20 $16.60 $15.00 $14.70 $14.00
Public safety Neighborhoods
and housing
Economic
development
Environment Community
wellness
and open
space
Transportation
and transit
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