CityCouncil_RegularSession_Attachments_02_01_2022 — Milpitas City Council, February 1, 2022 (part 1 of 2)

February 1, 2022
City Council Meeting
Presentations

Item #10: Homelessness Task Force Report

Item #11: Public Oversight Meeting per SB 35 1300 South Main St. Multi-Family Affordable Housing

City of Milpitas
455 E. Calaveras Blvd., Milpitas, CA 95035
www.ci.milpitas.ca.gov • (408)-586-3000
City Council Meeting
Item #10: Homelessness
Task Force Report
February 1, 2022
1 Presentation Outline
2 • Homelessness in Milpitas
• Task Force Overview, Goals, Members
• Task Force Program Ideas
• Receive Report from Task Force
Milpitas Affiliated Households Waiting for Housing
3 • 6,298 households in the Community Queue (Countywide) • 180 households are “affiliated” with Milpitas
• 169 households scored in the RRH or PSH range
Source: Santa Clara County Office of Supportive Housing (August 2021) Homelessness Task Force Overview
4 • On January 5, 2021, the City Council, upon the request of Mayor Tran, approved the establishment of a new Ad Hoc
Homelessness Task Force with up to ten community
members.
• The purpose of the Task Force is to expand resident
participation and provide solutions, feedback, and input that will contribute to improving the quality of life of the Milpitas community, neighborhoods, and residents.
• Monthly meetings except July
• Staff facilitates meetings and provides updates on programs Homelessness Task Force Overview
5 • March: Welcome, introductions, selection of Chair and Vice Chair, role of the task force, logistics
• April: Brown Act training, possible areas of focus, staff shared resources on homelessness
• May: Presentation by County Office of Supportive
Housing, task force goals and objectives
• June-Sept: Explore programs focused on outreach and
community communication, temporary housing,
homelessness prevention, work and self-sufficiency
program, accountability and community safety
• Oct-Jan: Review, edit, and approve slides to be
presented to City Council, and select Task Force
representatives to deliver the presentation
Homelessness Task Force Goals
6 • Help the unhoused move into housing for the
homeless
• Provide resources, support, restore dignity and plan
for prevention through our unhoused services
• Find cost effective solutions for the unhoused to
create a safer community
• Provide input/feedback on the challenges faced by
families and students and find a sustainable and
innovative solution to help the unhoused and
McKinney-Vento students in Milpitas
Homelessness Task Force Members
7 Chair William Lam
Vice Chair Sanae Alexander
Jeremy Bevington
Ferdie Centeno
Ricky Davis
Martha Lamdin
Norma Morales
Lisa Moreno
Barbara Jo Navarro
Tingna Xu
Members that resigned from Task Force:

Martha Lamdin, Lisa Moreno, and Ricky Davis
Homelessness Task Force Report
8 • Plan Overview (Chair Lam)
• Program Ideas:
– Milpitas Homelessness Help Center (Chair Lam)
– Temporary Housing (Vice Chair Alexander)
– Homelessness Prevention (Vice Chair Alexander)
– Work and Self-sufficiency (Chair Lam)
– Accountability (Chair Lam)
Milpitas Homelessness Task Force Plan Overview
9 Milpitas Homelessness Help Center
10 • Purpose: increase public information on homelessness resources, programs, and concerns
• Staff person at City Hall who can respond to questions and receive community feedback with language accommodation (e-mail, hotline, or walk-in)
• Webpage with local and county resources, oversight committee schedule
• Create a new category on the MyMilpitas App to facilitate outreach to the unhoused
• Community involvement and awareness of programs
• Example: Resource fairs and pop-up events
Temporary Housing Programs
11 • City-sanctioned encampment or safe parking areas
– Purpose: Transition to permanent housing. Assistance with self- reliance, self-esteem, pride, dignity, etc.
– Safer, more stable alternative to encampments; transitional – RVs and tents with showers, toilets, laundry, running water, garbage pick-up and food service
– Assessment and case management
– Example: City of Fremont, Mountain View, Union City
Temporary Housing Programs
12 • Temporary shelter and resource center with giving priority to families, seniors, working individuals, and youth aging out of foster care system (17.5 to 22 years of age)
– Purpose: Transition to permanent housing. To build independence, quality of life, self-reliance, hope
– Create a new congregate shelter with beds, food, daycare, employment resources, financial coaching and more
– Possibly use an abandoned church building or vacant warehouse – Assessment and case management
– Public-private sector collaboration
– Example: St. Mary’s Center in Oakland
Temporary Housing Programs
13 • “Tiny home” transitional housing
– Purpose: Transition to permanent housing. Assistance with self- reliance, self-esteem, pride, dignity, etc.
– Faster to construct and much lower cost than permanent housing (shipping containers can be prefabricated, are movable and scalable) – Non-congregate housing allows for more privacy and security – On-site services, assessment, case management, amenities – Explore subsidy for homeowners who host unhoused in Accessory Dwelling Units
– Explore funding for homeowners or organizations to build tiny homes on their property
– Example: City of Los Angeles, Oakland, Seattle’s “The BLOCK Project”
Prevention Programs
14 • Connect with McKinney-Vento households; expand childcare – Purpose: Identify and assist at-risk residents, youth, and MUSD McKinney-Vento households and increase child-care options – More robust outreach to McKinney-Vento households
– More connections to services and organizations like LifeMoves – More outreach in various languages
– Expand day care options so parents can go back to work and avoid falling into homelessness
– Example: After the Bell and YMCA after school programs Work and Self-Sufficiency Programs
15 • Rewards for litter pick-up and job training
– Purpose: Create a work program to help with self-reliance, self- esteem, pride, dignity and to beautify the City.
– Stage 1: Provide gift cards or food vouchers to unhoused residents who clean their own encampments, parks, freeway entrances, and other key areas
– Stage 2: Motivated candidates are referred to SCC work program to train for professional skills
– Reach out to neighborhoods, corporations, local organizations to volunteer and support the program
– Refer workers to programs through NovaWorks, Goodwill, Downtown Streets Team and more
– Example: City of Elk Grove
Accountability
16 • Local Oversight Committee
– Purpose: Ensure tax dollars are spent efficiently on unhoused programs
– Create a 7-9 member committee to oversee City spending on homelessness
– Committee approval for all expenditures
– Review 911 calls and crime reports related to unhoused residents Recommendation
17 • Receive report from Homelessness Task Force
City of Milpitas
455 E. Calaveras Blvd., Milpitas, CA 95035
www.ci.milpitas.ca.gov • (408) 586-3000
18 City of Milpitas
455 E. Calaveras Blvd., Milpitas, CA 95035
www.ci.milpitas.ca.gov • (408)-586-3000
Item #11: Public Oversight Meeting per SB 35
1300 South Main St.

Multi-Family Affordable Housing
February 1, 2022
City Council Meeting
What is Senate Bill 35?
2 355 Sango
308 SangoCalifornia Senate Bill 35 (SB 35) is a statute streamlining affordable housing construction
in California counties and cities that have not
made adequate progress toward meeting their
Regional Housing Needs Allocation (RHNA), as
determined by the California Department of
Housing and Community Development (HCD).

SB 35 Statewide Applicability
3 355 Sango
308 Sango• There are approximately 539 jurisdictions in the State of California.
• 213 jurisdictions (including the City of Milpitas)
are subject to SB 35 for developments that
include at least 50% affordability.
• 300 jurisdictions are subject to SB 35 for
developments that include at least 10%
affordability.

Milpitas RHNA Allocation
4 355 Sango
308 Sango
Income Level RHNA (2014 – 2022) Permits (through 2020)
Very-Low 1,004 142
Low 570 0
Moderate 565 0
Above-Moderate 1,151 2,663
Total 3,290 2,805
SB 35 Streamlining Criteria
5 • Provides at least 50% affordable residential units
• Located on a legal parcel located in an urban area
and zoned residential or mixed-use
• Not located within a coastal zone, prime farmland,
wetlands, fire hazard zone, seismic zone, etc.
• Does not demolish existing affordable housing units
or historic structures
• Consistent with objective design standards
• Must pay prevailing wages to construction workers
• Notification to California Native American tribes
Streamlined Approval Process
6 355 Sango

1. City receives Notice of Intent (NOI)

2. City conducts Tribal Consultation

3. Developer submits Development Application

4. City Departments review the application; Planning
Dept. provides written comments within 60 days

5. Applicant responds to City comment letter

6. Public Oversight Meeting may occur within 90
days of submittal of the development application

7. Applicant submits Bldg. Permit Application
SB 35 Project – 1300 South Main
7 Project Location
8 Zoning Map
9 10
SB 35 Project – 1300 South Main
Building A
Buiding B
Objective Design Standards
11 • General Plan
• Transit Area (Metro) Specific Plan
• Zoning Ordinance
Objective Design Standard:
“a standard that involves no personal or subjective
judgment and that is verifiable by reference to
standards that are published and adopted by
ordinance or resolution by a local jurisdiction.”
State Density Bonus Law
12 • Development projects that include 15% or more
affordable units are eligible for concessions and
waivers under the State Density Bonus Law.
• Intended to encourage or support the production
of affordable housing
• Supports affordable housing through:
- Increased Density
- Concessions or Waivers of Standards
- Parking Reductions
Project Complies with Standards
13 Development
Standard Required Proposed Complies?
Density
No max. density for projects
that comply with State Density
Bonus Law and located within
½-mile of public transit.
(Gov. Code 65913.4(e)(1)(A))
117 dwelling units /
acre Yes
Maximum
Building Height 75 feet 64 feet, 8 inches Yes
Projections into
Required Yards
Porches, stairs, balconies, etc.
may project up to six feet into
required setbacks.

Project includes no
projections into
required yards
Yes
Building
Orientation and
Entrances
Buildings must face the street;
and primary building entrances
must be oriented toward the
street.

Buildings generally
oriented toward
South Main Street
Yes
Project Complies with Standards
14 Development
Standard Required Proposed Complies?
Setbacks Adjacent
to Creeks and
Drainage
Channels
Minimum 25 feet from the top
of creek bank
The rear property
line is more than 75
feet away from the
top of creek bank
Yes
Park and Open
Space
Requirements

3.5 acres per 1,000 residents.
279 residents x 152.46 square
feet of parkland space per
person = 0.98 acres
TASP impact fees dedicated to
parkland cover the equivalent
of 0.87 acres
Remaining Park and Open
Space needed = 0.11 acres
6,985 square feet
(0.16 ac) of ground-
level common open
space
1,140 square feet
(0.02 ac) indoor
amenity areas
Total provided:

0.18 acres
Yes
Concessions
15 Development
Standard Required Proposed Complies?
Front Yard Setback 12-20 feet from back of
sidewalk 7 feet, 11 inches Yes, as a concession under
State Density Bonus Law
Side Yard Setback 15 feet minimum 7 feet, 6 inches Yes, as a concession under State Density Bonus Law
Rear Yard Setback 15 feet minimum 6 feet, 1 inch Yes, as a concession under State Density Bonus Law
Residential Open
Space .24 acres (25% of total site) .18 acres Yes, as a concession under State Density Bonus Law
Waivers
16 Development
Standard Required Proposed Complies?
Balconies and Porches
Each unit shall have
either a balcony or
porch.

No balconies or
porches are provided
Yes, as a waiver under
State Density Bonus
Law
Bicycle Parking 29 spaces (one space
per four units + 5% of
total bicycle spaces)
28 spaces
(deficient one on-street
guest space)
Yes, as a waiver under
State Density Bonus
Law
SB 35 Parking Standards
17 SB 35 requires one parking
space per unit, unless the
project is located:
• ½-mile from a transit stop
• within an historic district
• one block from a car share
vehicle station
The Great Mall light rail station is 330 feet from the project site. 93 public parking spaces available at former VTA bus station Fiscal Impact
18 Transit Area Development Impact Fees:
• 112 residential units x $44,009/unit = $4,929,008
Public Art Fees:
• One-half of one percent of construction costs
Other: Building Permit fees, Utility Connection Fees,
Community Facility District taxes, etc.

Environmental Review
19 SB 35 mandates that the project review process is
ministerial and that projects are judged on objective
standards that do not involve the exercise of discretion.

Thus, the California Environmental Quality Act (CEQA)
does not apply to the SB 35 process pursuant to CEQA
Guidelines Section 15268(a): “Ministerial projects are
exempt from the requirements of CEQA.”
The City conducted tribal consultation with local Native American tribes in accordance with AB 168.

Public Noticing
20 • Postcards sent to both owners and residents within 1000 feet from project site.
• A project description and project plans were posted on the Planning webpage under the Online Public Forum for two
weeks prior to tonight’s public oversight meeting.
• A public notice for tonight’s meeting was published in the Milpitas Post on January 21, 2022
Public Oversight Meeting
21 1) Receive a presentation from staff regarding SB 35 and the criteria for streamlined review of qualifying projects; 2) Receive any comments from the project applicant;
3) Receive comments from members of the public;
4) Assess compliance with the criteria for streamlined
review as well as any City-adopted objective design
standards in accordance with Government Code Section
65913.4.

City of Milpitas
455 E. Calaveras Blvd., Milpitas, CA 95035
www.ci.milpitas.ca.gov • (408) 586-3000
Potential Tenants
Approved in 2019/2020
Approved in 2018

REGULAR MEETING OF THE MILPITAS

CITY COUNCIL

February 01, 2022 Milpitas City Council Agenda Page 1

AG E N D A
TUESDAY, FEBRUARY 1, 2022

MILPITAS, CA
6:00 PM (CLOSED SESSION)
7:00 PM (PUBLIC BUSINESS)

For assistance in the following languages, you may call:

Đối với Việt Nam, gọi 408-586-3122
Para sa Tagalog, tumawag sa 408-586-3051
Para español, llame 408-586-3232
City Council meeting is held via teleconference /Zoom webinar only (no physical meeting space).

You may watch the Council meeting without providing public comment by accessing it via links here.

Meeting shall be livestreamed - Go to:

Facebook: https://www.facebook.com/CityofMilpitas/
YouTube: https://www.ci.milpitas.ca.gov/youtube
Web Streaming: https://www.ci.milpitas.ca.gov/webstreaming

PUBLIC COMMENT INSTRUCTIONS
Oral public comments may be provided live during the City Council meeting by registering for the zoom meeting in advance. To register you will need to provide an email address (not disclosed) and a name. To minimize technical difficulties, please make sure that you have the latest version of the Zoom Application.

Below is the link to register for this meeting only:
https://ci-milpitas-ca-gov.zoom.us/webinar/register/WN_R8SBRcHzRmOb5hoDC6Kfow After you register a link will be sent to you to join the City Council meeting in order to give your comments.

All registered meeting attendees who wish to speak must click on the “raise hand” icon when the Mayor calls for public comments. If participating by calling in on your phone, dial *9 to use the “raise hand” feature, and when you are called upon, hit *6 to unmute your phone. Your phone number will be displayed in the live meeting. The Mayor will call the speakers to begin.

All comments provided shall be limited to three minutes or less as determined by the Mayor. All members of the public will be limited to one comment per agenda item, and one comment for non-agenda items.

MILPITAS CITY COUNCIL CODE OF CONDUCT
 Be respectful and courteous (words, tone, and body language).  Model civility.
 Avoid surprises.
 Praise publicly and criticize privately.
 Focus on the issue, not the person.
 Refrain from using electronic devices while on the Council dais.  Disclose conflicts of interest and affiliations related to agenda items.  Separate governing from campaigning.
 The Council speaks with one voice after making policy on issues.  Respect the line between policy and administration.
 Council will hold one another accountable to comply with this Code of Conduct.

1 February 1, 2022 Milpitas City Council Agenda Page 2

CALL MEETING TO ORDER by Mayor and ROLL CALL by City Clerk (insert time)

ADJOURN TO CLOSED SESSION
(a) CONFERENCE WITH REAL ESTATE PROPERTY NEGOTIATOR
Pursuant to Government Code Section 54956.8 Property: 1700 Sango Court and 1831-1841 Tarob Court Agency Negotiator: City Manager Steve McHarris
Negotiating Parties: Nibbi Brothers General Contractors Under Negotiation: Price and Terms of Payment

(b) PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to California Government Code Section 54957
Position: City Manager

CLOSED SESSION ANNOUNCEMENT: (7:00 PM)
Report on action taken in Closed Session, if required per Government Code Section 54957.1, including the vote or abstention of each member present.

PLEDGE OF ALLEGIANCE
INVOCATION (Councilmember Phan)
PRESENTATIONS (7:05 PM)
 Certificate of Appreciation – Homelessness Task Force  Black History Month (Proclamation)
PUBLIC FORUM (7:10 PM)
Those in the audience via Zoom are invited to address City Council on any subject not on tonight’s agenda. Those interested in speaking via Zoom may do so by following the instructions on page one (1) of the agenda. Comments may be limited to three (3) minutes or less at the Mayor’s discretion. As an item not listed on the agenda, no response is required from City staff or the Council and no action can be taken. The City Council may instruct the City Manager to place the item on a future meeting agenda.

NOTE: If a member of the public wishes to share any presentation materials for Council consideration, they must be submitted to the Clerk’s Office by email to [email protected] by 12:00 p.m. on the day of the meeting.

ANNOUNCEMENTS AND FUTURE AGENDA ITEMS (7:15 PM)
Members of the City Council or City Manager may make brief announcements at this time. Members of the City Council may also suggest future agenda items at this time. For future agenda items, the City Council shall not debate the topic or engage in discussion but shall simply state a “yes” or “no” as to whether to direct the City Manager to place the item on a future meeting agenda. If a majority of the City Council agrees to place an item on a future meeting agenda, the City Manager shall place the item on a future agenda for City Council discussion.

ANNOUNCEMENT OF CONFLICT OF INTEREST AND CAMPAIGN CONTRIBUTIONS

READING OF THE CITY COUNCIL CODE OF CONDUCT

APPROVAL OF AGENDA
CONSENT CALENDAR (7:25 PM)
Consent calendar items are considered to be routine and will be considered for adoption by one motion. There will be no separate discussion of these items unless a City Councilmember, member of the audience or staff requests the Council to remove an item from (or be added to) the consent calendar. Any person desiring to speak on any item on the consent calendar should ask to have that item removed from the consent calendar.

C1. Receive the City Council Calendar of Meetings for February 2022 (Staff Contact: Wendy Wood, City Clerk, 408-586-3001)
2 February 1, 2022 Milpitas City Council Agenda Page 3

Recommendation: Receive the City Council Calendar of Meetings for February 2022.

C2. Approve the City Council Regular Meeting Minutes of January 18, 2022, and Special Meeting Minutes of January 25, 2022 (Staff Contact: Wendy Wood, City Clerk, 408-586-3001) Recommendation: Approve the City Council Regular Meeting minutes of January 18, 2022, and Special Meeting minutes of January 25, 2022.

C3. Receive the Preview List of Anticipated Items for the Next Regular City Council Meeting (Staff Contact: Wendy Wood, City Clerk, 408-586-3001)
Recommendation: Receive the list of anticipated agenda items for the next regular City Council meeting.

C4. Receive and Review the List of Agenda Items Requested by City Councilmembers (Contact:

Mayor and City Councilmembers, 408-586-3000)
Recommendation: Review the list of items that have been requested by City Councilmembers and provide direction to staff as necessary. No substantive discussion about any specific item shall occur and the City Council shall hold all debate about the item until it is scheduled as a full agenda item.

C5. Approve and Authorize the City Manager to Execute the Improvement Agreement with Sango Court L.P, for the Completion of the Offsite Public Improvements Located at 355 Sango Ct. (Staff Contact: Steve Erickson, Engineering Director/City Engineer, 408-586-3301) Recommendation: Approve and authorize the City Manager to Execute the Improvement Agreement with Sango Court L.P, for the completion of the Offsite Public Improvements Located at 355 Sango Ct.

C6. Motion to Reconfirm Findings and Determinations Under Resolution No. 9105 and Assembly Bill 361 for the Continuation of Virtual Meetings (Staff Contact: Christopher J. Diaz, City Attorney, 408-586-3040)
Recommendation: Move to reconfirm findings and determinations under Resolution No. 9105 and Assembly Bill 361 for the continuation of virtual meetings.

C7. Move to Waive the Second Reading Beyond the Title and Adopt Ordinance No. 297.1 Amending Milpitas Municipal Code Title XII, Chapter 1 (Affordable Housing Ordinance) (Staff Contact:

Sharon Goei, Building Safety and Housing Director, 408-586-3260) Recommendation: Move to waive the second reading beyond the title and adopt Ordinance No. 297.1 amending Milpitas Municipal Code Title XII, Chapter 1 (Affordable Housing Ordinance).

C8. Approve and Authorize the City Manager to Execute a New 3-Year Agreement with CDW-G for Office 365 Cloud Products Through a Cooperative Subscription Contract with the County of Riverside California (Staff Contact: Daniel Nam, Information Technology Director, 408-586-2712) Recommendation: Approve and authorize the City Manager to execute a new 3-year agreement with CDW-G for Office 365 Cloud products in the amount of $147,757 annually and authorize 10% contingency in the amount of $14,776 for unforeseen licensing needs, for the total amount not-to- exceed $162,533 annually, for a total contract amount of $487,599.

C9. Consider the Recommendations from Mayor Tran for the Appointments to City Commissions (Contact: Mayor Tran, 408- 586-3029)
3 February 1, 2022 Milpitas City Council Agenda Page 4

Recommendation: Receive Mayor Tran’s recommendation and approve the appointments City Commissions.

COMMUNITY DEVELOPMENT (7:30 PM)

10. Receive report from Homelessness Task Force (Staff Contact: Sharon Goei, Building Safety and Housing Director, 408-586-3260)
Recommendation: Receive report from Homelessness Task Force.

11. Conduct a Public Oversight Meeting Pursuant to California Senate Bill 35 (SB 35) for a Proposed 112-Unit Residential Development (100% affordable) up to Five Stories in Height Located at 1300 South Main Street (APN 083-36-002) within the Transit Area Specific Plan Planning Area. The Meeting is for Design Review and Public Oversight on Objective and Focused Design Standards Criteria Required for this Project, as Published and Adopted by Ordinance or Resolution by the City before Submission of a Development Application, and that are Broadly Applicable to Development Within the City. The Design Review and Public Oversight Shall Not in Any Way Inhibit, Chill, or Preclude the Ministerial Approval Provided by Government Code Section 65913.4. (Staff Contact: Ned Thomas, Planning Director, 408-586-3273) Recommendation: (1) Receive a presentation from staff regarding SB 35 and the criteria for streamlined review of qualifying projects; (2) Receive a presentation from the applicant of the proposed development; (3) receive public comment; (4) Assess compliance with the criteria for streamlined review as well as any City-adopted objective design standards in accordance with Government Code Section 65913.4.

ADJOURNMENT (9:00 PM)

KNOW YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions and other City agencies exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and City operations are open to the people’s review. For more information on your rights under the Open Government Ordinance or to report a violation, contact the City Attorney’s office at Milpitas City Hall, 455 E. Calaveras Blvd., Milpitas, CA 95035 e-mail:[email protected] / Phone: 408-586-3040

The Open Government Ordinance is codified in the Milpitas Municipal Code as Title I Chapter 310 and is available online at the City’s website www.ci.milpitas.ca.gov by selecting the Milpitas Municipal Code link.

Materials related to an item on this agenda submitted to the City Council after initial distribution of the agenda packet are available for public inspection at the City Clerk’s office at Milpitas City Hall, 3rd floor 455 E. Calaveras Blvd., Milpitas and on City website. City Council agendas and related materials can be viewed online: www.ci.milpitas.ca.gov/government/council/agenda_minutes.asp (select meeting date)

APPLY TO SERVE ON A CITY COMMISSION
Commission application forms are available online at www.ci.milpitas.ca.gov or at Milpitas City Hall.

Contact the City Clerk’s Office at 408-586-3001 for more information.

If you need assistance, per the Americans with Disabilities Act, for any City of Milpitas public meeting, please call the City Clerk at 408-586-3001 or send an e-mail to [email protected] prior to the meeting. You may request a larger font agenda.
4 Updated 1/27/22
Milpitas City Council Calendar
February 2022
Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 6:00 PM-Closed Session
7:00 PM-City Council
2 8:00AM-VTA-sponsored
American Public Transportation
Association Webinar (CM)
2:00 PM-Santa Clara VTA
Monthly Briefing - Northeast
Group (CM)
5:30 PM-Veterans Commission
(RT)
7:00 PM-Community Advisory
Commission (EC)
3 4:30 PM-Milpitas Chamber of
Commerce Board (EC)
5:30 PM-Santa Clara VTA Board
of Directors (CM)
4 5
6 7
Tent: Possible Special Council
Meeting
7:00 PM-Parks, Recreation &
Cultural Resources Commission
(CM)
8 4:00 PM-Milpitas HOPE Suicide
Prevention Task Force
6:00 PM-Special City Council
Meeting: 2023-27 Capital
Improvement Program (CIP)
Study Session
9 7:00 PM-Silicon Valley Clean
Energy Board of Directors (EC)
7:00 PM-Planning Commission
10 4:00 PM-Treatment Plant
Advisory Committee (CM)
4:00 PM-Santa Clara VTA Policy
Advisory Committee (AP)
5:00 PM-Homelessness Task
Force
7:00 PM-Youth Advisory
Commission (EC)
7:00 PM-Cities Assoc of SCC
(CM)
11 3:00 PM-City Council
Transportation Subcommittee
(RT/CM)
*4:30 PM-City Council Finance
Subcommittee (RT/CM)
12 13 14
4:30 PM-Economic Development
and Trade Commission (KD)
15 ?:00 PM-Closed Session
7:00 PM-City Council
16 6:00 PM-Energy and
Environmental Sustainability
Commission (EC)
17 10:00 AM-VTA Congestion
Management Program Planning
Committee (CMPP) (CM)
6:30 PM-BAWSCA Board of
Directors Meeting (CM)
18 9:00 AM-Special VTA Board
Workshop (CM)
19 20 21
PRESIDENT’S DAY

CITY HALL CLOSED
22 1:30 PM-Senior Advisory
Commission (EC)
23 5:30 PM-Cities Assoc. of SCC -
Recycling and Waste Reduction
Commission (AP)
7:00 PM-Planning Commission
24 1:30 PM-SCC Emergency
Operational Area Council (CM)
25 4:00 PM-City/School
Collaborative Subcommittee
(RT/CM)
26 27 28
7:00 PM-Special Meeting
Science, Technology &
Innovation Commission (RT)
*Finance Subcommittee will only meet as needed
January 2022

S M T W T F S
1 2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
March 2022

S M T W T F S
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31
5 REGULAR MEETING OF THE MILPITAS

CITY COUNCIL

January 18, 2022 Milpitas City Council Agenda Page 1

TUESDAY, JANUARY 18, 2022

MILPITAS, CA
6:00 PM (CLOSED SESSION)
7:00 PM (PUBLIC BUSINESS)

The City Council of the City of Milpitas convened on the Regular Council Meeting day of January 18, 2022, via teleconference/Zoom webinar.

CALL MEETING TO ORDER by Mayor and ROLL CALL by City Clerk Mayor Tran called the Regular City Council meeting to order at 6:00 PM. Roll Call was taken by City Clerk Wood.

PRESENT: Mayor Tran, Vice Mayor Montano, Councilmembers Chua, Dominguez, and Phan ABSENT: None

ADJOURN TO CLOSED SESSION
(a) DISCUSSION WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Agency designated representative: Jeannine Seher, Human Resources Director Employee Organization: IAFF

(b) PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to California Government Code Section 54957
Position: City Manager

CLOSED SESSION ANNOUNCEMENT
Report on action taken in Closed Session, if required per Government Code Section 54957.1, including the vote or abstention of each member present.

City Attorney Diaz stated there was no reportable action.

PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Tran.

INVOCATION
The Invocation was led by Vice Mayor Montano.

PRESENTATIONS
Mayor Tran presented a proclamation in honor of Martin Luther King Jr. Day.

PUBLIC FORUM
Those in the audience via Zoom are invited to address City Council on any subject not on tonight’s agenda. Those interested in speaking via Zoom may do so by following the instructions on page one (1) of the agenda. Comments may be limited to 6 January 18, 2022 Milpitas City Council Agenda Page 2

three (3) minutes or less at the Mayor’s discretion. As an item not listed on the agenda, no response is required from City staff or the Council and no action can be taken. The City Council may instruct the City Manager to place the item on a future meeting agenda.

The following people spoke under Public Forum:

1. Allen Thomas

2. Stephen Balsbaugh

3. Tisha Patel

4. Elina Kumar

5. Anyala

6. Shravya Augaria

7. Barbara Jo Navarro

ANNOUNCEMENTS AND FUTURE AGENDA ITEMS
Members of the City Council or City Manager may make brief announcements at this time. Members of the City Council may also suggest future agenda items at this time. For future agenda items, the City Council shall not debate the topic or engage in discussion but shall simply state a “yes” or “no” as to whether to direct the City Manager to place the item on a future meeting agenda. If a majority of the City Council agrees to place an item on a future meeting agenda, the City Manager shall place the item on a future agenda for City Council discussion.

City Manager McHarris announced that COVID testing is currently offered at the Milpitas Sports Center, on the first and third Friday of the month from 9:00 a.m. to 4:30 p.m.; and at the Milpitas Community Center on Mondays and Thursdays from 10:00 a.m. to 6:00 p.m. The Community Center will be adding a new testing day on Tuesdays beginning January 25. He announced that the Federal Government is offering four free at-home COVID tests per household. He also invited interested Milpitas residents to apply to the Milpitas My Plan Career Accelerator program as a free program offering residents 18 years and older the opportunity to participate in career assessment, navigation, and counseling services.

Mayor Tran announced the grand opening of HL Peninsula Restaurant in McCarthy Ranch. He also requested that staff explore leasing the vacant land adjacent to the Library for City use.

Councilmember Dominguez requested that the Police Department work with Safeway and other businesses in the shopping center to conduct a “Business Watch” presentation. She would like the presentation to provide information to businesses and the public on the best practices for personal safety, the difference between public and private property, include the latest call stats, and have information on when to call the police and the difference between the 911 and non-emergency numbers.

Mayor Tran made a friendly amendment to include minority-owned small businesses.

Councilmember Chua also requested a friendly amendment to have the Police Department come up with a format on Zoom that can be applied one-on-one with businesses.

Mayor Tran made an additional amendment to partner with all the Chambers of Commerce.

Councilmember Dominguez accepted all the amendments to her request. She announced that January 19 is a day of policy action for the Violence Against Women Act, inviting the public to attend the Futures without Violence virtual rally on January 19 at 12:15 p.m. She also requested staff to explore the cost of a new Police Department sign that would be visible from both sides of North Milpitas Boulevard.

Councilmember Chua requested to agendize a discussion on the pickleball courts for the next meeting.

However, City Manager McHarris stated that discussion can happen during the budget study session on January 25, 2022, agreed upon by Councilmember Chua.

Vice Mayor Montano requested the Old Town Main Street Subcommittee meet next month. She also requested to adjourn the Council meeting in memory of the recent victim of domestic violence. 7 January 18, 2022 Milpitas City Council Agenda Page 3

ANNOUNCEMENT OF CONFLICT OF INTEREST AND CAMPAIGN CONTRIBUTIONS City Attorney Diaz asked the Mayor and City Councilmembers if they had any personal conflicts of interest. By roll call, there were no conflicts of interest. City Attorney Diaz asked the Mayor and City Councilmembers if they had any reportable campaign contributions. By roll call, there were no reportable campaign contributions.

READING OF THE CITY COUNCIL CODE OF CONDUCT
City Attorney Diaz read aloud the City Council Code of Conduct.

APPROVAL OF AGENDA
Motion: to approve the January 18, 2022, Regular Meeting Agenda with the modification to move item 15 after item 12.

Motion/Second: Mayor Tran / Councilmember Dominguez
Motion carried by the following roll call vote:

AYES: Councilmembers Chua, Dominguez, Phan, Vice Mayor Montano, Mayor Tran NOES: None

CONSENT CALENDAR
Consent calendar items are considered to be routine and will be considered for adoption by one motion. There will be no separate discussion of these items unless a City Councilmember, member of the audience or staff requests the Council to remove an item from (or be added to) the consent calendar. Any person desiring to speak on any item on the consent calendar should ask to have that item removed from the consent calendar.

Vice Mayor Montano asked to remove item C5.

Motion: to approve the modified Consent Calendar, with the removal of items C5.

Motion/Second: Mayor Tran / Councilmember Chua
Motion carried by the following roll call vote:

AYES: Councilmembers Chua, Dominguez, Phan, Vice Mayor Montano, Mayor Tran NOES: None
C1. Receive the City Council Calendars of Meetings for January and February 2022 (Staff Contact:

Wendy Wood, City Clerk, 408-586-3001)
Received the City Council Calendars of Meetings for January and February 2022.

C2. Approve the City Council Special Meeting Minutes of January 7, 2022, and Special Meeting Minutes of January 11, 2022 (Staff Contact: Wendy Wood, City Clerk, 408-586-3001) Approved the City Council Special Meeting Minutes of January 7, 2022, and Special Meeting Minutes of January 11, 2022.

C3. Receive the Preview List of Anticipated Items for the Next Regular City Council Meeting (Staff Contact: Wendy Wood, City Clerk, 408-586-3001)
Received the list of anticipated agenda items for the next regular City Council meeting. 8 January 18, 2022 Milpitas City Council Agenda Page 4

C4. Receive and Review the List of Agenda Items Requested by City Councilmembers (Contact:

Mayor and City Councilmembers, 408-586-3000)
Reviewed the list of items that have been requested by City Councilmembers and provide direction to staff as necessary.

C5. Adopt a Resolution Reviewing and Accepting the Annual Development Impact Fee Annual Report for the Calaveras Boulevard Widening Traffic Impact Fee, the Transit Area Specific Plan (TASP) Impact Fee, and the Storm Drain Fee for the Fiscal Year Ended June 30, 2021 (Staff Contact: Lauren Lai, Finance Director, 408-586-3111)
This item was removed from consent.

C6. Approve and Authorize the City Manager to execute Amendment No. 3 to the Agreement with HdL Software LLC for Business License Tracking Software Services (Staff Contact: Daniel Nam, Information Technology Director, 408-586-2712)
Approved and authorized the City Manager to execute Amendment No. 3 to the Agreement with HdL Software LLC for Business License Tracking Software services for a total amount not-to-exceed amount of $110,609.86.

C7. Award Construction Contract IFB No. 22-032 for the Installation of Card Access Control and Monitoring Systems at Fire Stations to Trofholz Technologies for the Not-To-Exceed Amount of $104,324.42 and Authorize the City Manager to Execute the Construction Contract. (Staff Contact: Tony Ndah, Public Works Director, 408-586-2602) Awarded construction contract IFB No. 22-032 for the installation of card access control and monitoring systems at Fire Stations to Trofholz Technologies for the not-to-exceed amount of $104,324.42 and authorize the City Manager to execute the construction contract.

C8. Receive the Monthly Report for Unhoused Services (Staff Contact: Sharon Goei, Building Safety and Housing Director, 408-586-3260)
Received the November 2021 report for unhoused services.

C9. Accept the Resignation of Aysha Mohsin from the Planning Commission (Staff Contact: Wendy Wood, City Clerk, 408-586-3001)
Accepted the resignation of Aysha Mohsin from the Planning Commission; and confirm the noticing of the unscheduled vacancy.

C10. Move to Waive the Second Reading and Adopt Ordinance No. 43.213 Amending Various Sections of Milpitas Municipal Code, Title V, Chapter 100 - Traffic (Staff Contact: Steve Chan, Transportation and Traffic Manager, 408-586-3324, and Jared Hernandez, Chief of Police, 408- 586-2406)
Moved to waive the second reading beyond the title and adopt Ordinance No. 43.213 amending various sections of Milpitas Municipal Code, Title V, Chapter 100 - Traffic.

C11. Authorize and Approve Travel to Monterey, CA for City Manager Steve McHarris to Attend the League of California Cities City Managers Annual Conference scheduled for February 2 – 4, 2022 (Staff Contact: Ashwini Kantak, Assistant City Manager, 408-586-3053) Authorized and approved Travel to Monterey, CA for City Manager Steve McHarris to attend the League of California Cities City Managers Conference scheduled for February 2 – 4, 2022, for an 9 January 18, 2022 Milpitas City Council Agenda Page 5

estimated not-to-exceed amount of $2,000 budgeted under Conferences/Trainings allocation for the City Manager’s Office.

PUBLIC HEARINGS
Members of the public may be allotted up to three (3) minutes or less at the Mayor’s discretion, to comment on any public hearing item. Applicants/Appellants and their representatives may be allotted up to a total of ten (10) minutes for opening statements and up to a total of five (5) minutes maximum for closing statements. Items requested/recommended for continuance are subject to Council’s consent at the meeting.

12. Adopt a Resolution Approving a Site Development Permit, Conditional Use Permit, Vesting Tentative Map, and Environmental Assessment to Allow Development of a 32-Unit Townhome Condominium Subdivision, Comprised of Two Multi-Family Buildings Up to 50 Feet in Height (Three to Four Stories), with Tandem Garages Accessed From a Central Drive Aisle, and Associated Site Improvements on a 1.22-Gross Acre Site Located in the Multi-Family High- Density Residential (R3) Zoning District at 2001 Tarob Court, in the Transit Area Specific Plan (TASP) Planning Area (Staff Contact: Ned Thomas, Planning Director, 408-586-3273) Planning Director Thomas introduced the item and Senior Planner Van Hua presented the staff report.

The representative for the applicant Leah Beniston, of The True Life Companies (TTLC), gave a brief presentation.

Mayor Tran opened the public hearing.

The following people spoke:

1. Voltaire Montemayor
Representatives for the applicant, Leah Beniston and legal counsel for the applicant, Arielle Harris from Miller Starr Regalia, provided closing statements and additional information.

Mayor Tran closed the Public Hearing.

Council discussed the project and commented on concerns.

After further discussion, motion: to Conduct a public hearing, receive public comment, and move to close the hearing; consider the consistency memorandums to the Addendum to the Transit Area Specific Plan Environmental Impact Report (TASP EIR) and the exemptions in accordance with CEQA; and adopt Resolution No. 9116 approving Site Development Permit No. SD21-0004, Conditional Use Permit No. UP21-0005, Vesting Tentative Map No. MT21-0001, and Environmental Assessment No.

EA21-0002 to allow the development of a 32-unit townhome condominium subdivision, comprised of two multi-family buildings up to 50 feet in height (three to four stories), with tandem garages accessed from a central drive aisle, and associated site improvements, subject to the Findings and Conditions of Approval.

Motion/Second: Vice Mayor Montano / Councilmember Phan Motion carried by the following roll call vote:

AYES: Councilmembers Dominguez, Phan, Vice Mayor Montano NOES: Councilmember Chua, Mayor Tran

ITEM TAKEN OUT OF ORDER
10 January 18, 2022 Milpitas City Council Agenda Page 6

15. Per Councilmember Chua, Consider Rescinding the Direction Given to Staff on September 21, 2021, in Relation to the Preliminary Review of Conceptual Plans for a Proposed 206-Unit Multi- family Residential Development Project on a 6.69-Acre Site Located at 1355 California Circle (APN: 22-338-007) (Contact: Councilmember Chua, 408-586-3023) (Staff Will Provide a Brief Presentation)

Planning Director Thomas gave a presentation on the item, and provided Council with three options for consideration.

Applicant James Sullivan gave a brief presentation.

The following people spoke under public comment:

1. Voltaire Montemayor

2. Barbara Jo Navarro

3. Armando Gomez
Council discussed the options presented and stated general support for option one.

After discussion, motion: to rescind the direction given to Staff on September 21, 2021, in relation to the preliminary review of conceptual plans for a proposed 206-unit multi-family residential development Project on a 6.69-acre site located at 1355 California Circle (APN: 22-338-007); and directed staff and the application to explore option one in the presentation to amend the General Plan and remove Council policy for the preparation of a Specific Plan, and have the project representative reach out to the community, host meetings, and get community feedback.

Motion/Second: Councilmember Chua / Councilmember Phan Motion carried by the following roll call vote:

AYES: Councilmembers Chua, Phan, Vice Mayor Montano, Mayor Tran NOES: Councilmember Dominguez

COMMUNITY DEVELOPMENT

13. Receive a Presentation on the Draft Development Review Handbook and Accessory Dwelling Unit (ADU) Toolkit (Staff Contact: Jay Lee, Principal Planner, 408-586-3077) Principal Planner Lee gave a presentation on the draft Development Review Handbook and Accessory Dwelling Unit (ADU) Toolkit.

The following people spoke under public comment:

1. John Doll

2. Voltaire Montemayor
Council accepted the presentation and provided feedback.

14. Milpitas Affordable Housing Ordinance Update (Staff Contact: Sharon Goei, Building Safety and Housing Director, 408-586-3260)
Building Safety and Housing Director Goei presented the staff report. 11 January 18, 2022 Milpitas City Council Agenda Page 7

City Attorney Diaz read the title of Ordinance No. 297.1 “An Ordinance of the City Council of the City of Milpitas Amending Title Xii, Chapter 1 of the Milpitas Municipal Code Relating to Affordable Housing and Making CEQA Exemption Findings.”
Motion: to introduce Ordinance No. 297.1 amending Milpitas Municipal Code Title XII, Chapter 1 (Affordable Housing Ordinance).

Motion/Second: Councilmember Chua / Mayor Tran
Motion carried by the following roll call vote:

AYES: Councilmembers Chua, Dominguez, Phan, Vice Mayor Montano, Mayor Tran NOES: None

REPORTS OF MAYOR & COUNCILMEMBERS

*15. Per Councilmember Chua, Consider Rescinding the Direction Given to Staff on September 21, 2021, in Relation to the Preliminary Review of Conceptual Plans for a Proposed 206-Unit Multi- family Residential Development Project on a 6.69-Acre Site Located at 1355 California Circle (APN: 22-338-007) (Contact: Councilmember Chua, 408-586-3023) (Staff Will Provide a Brief Presentation)

* This item was moved after item 12.

ITEMS PULLED FROM CONSENT CALENDAR

Transportation and Traffic Manager Chan provided additional information.

The following spoke under public comment:

1. Voltaire Montemayor
Motion: to adopt Resolution No. 9117 consistent with the Mitigation Fee Act to review and accept the annual development impact fee disclosure information for the Calaveras Blvd Widening Traffic Impact Fee, Transit Area Specific Plan Impact Fee, and Storm Drain Fee for the Fiscal Year Ended June 30, 2021.

Motion/Second: Vice Mayor Montano / Councilmember Chua Motion carried by the following roll call vote:

AYES: Councilmembers Chua, Dominguez, Phan, Vice Mayor Montano, Mayor Tran NOES: None

12 January 18, 2022 Milpitas City Council Agenda Page 8

ADJOURNMENT
Vice Mayor Montano asked for a few moments of silence and adjourned the meeting at 10:44 PM in memory of Christina Alexis Raymond.

Draft meeting minutes submitted by City Clerk, Wendy Wood

13 SPECIAL MEETING OF THE

MILPITAS CITY COUNCIL

January 25, 2022 Milpitas City Council Agenda Page 1

M I NU TE S
TUESDAY, JANUARY 25, 2022

MILPITAS, CA
5:30 PM

The City Council of the City of Milpitas convened on the Special Council Meeting day of January 25, 2022, via teleconference/Zoom webinar.

CALL MEETING TO ORDER by Mayor and ROLL CALL by City Clerk Mayor Tran called the Regular City Council meeting to order at 5:30 PM. Roll Call was taken by City Clerk Wood.

PRESENT: Mayor Tran, Vice Mayor Montano, Councilmembers Chua, Dominguez, and Phan (arrived at approximately 5:35)
ABSENT: None

PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Tran.

PUBLIC FORUM
Those interested are invited to address the City Council on the agenda item listed below only, by using the “raise hand” in the zoom webinar online (see instructions on page one (1). Speakers may state their name and city of residence for the record, and limit spoken remarks to three minutes, or less, at the discretion of the Mayor.

There were no speakers under Public Forum.

ANNOUNCEMENTS
There were no announcements.

READING OF THE CITY COUNCIL CODE OF CONDUCT
City Attorney Diaz read aloud the City Council Code of Conduct.

APPROVAL OF AGENDA
Motion: to approve the January 25, 2022, Special Meeting Agenda.

Motion/Second: Mayor Tran / Councilmember Dominguez
Motion carried by the following roll call vote:

AYES: Councilmembers Chua, Dominguez, Phan, Vice Mayor Montano, Mayor Tran 14 January 25, 2022 Milpitas City Council Agenda Page 2

NOES: None

AGENDA ITEMS

1. Receive a Staff Presentation on the Preliminary FY 2023-32 Ten-Year General Fund Financial Forecast and Provide Feedback on Desired Service Levels to Inform the FY 2022-23 Budget Development (Staff Contacts: Ashwini Kantak, Assistant City Manager, 408-586-3053 and Lauren Lai, Finance Director, 408-586-3111)
City Manager McHarris introduced the item. FM3 consultant Curt Below Finance presented preliminary survey results from the community engagement citywide survey. Director Lai, Assistant City Manager Kantak, and Deputy City Manager Rossmann gave a presentation on the Preliminary FY 2023-32 Ten- Year General Fund Financial Forecast.

The following spoke under public comment:

1. Voltaire Montemayor

2. Allysson McDonald

3. Barbara Jo Navarro

4. Stephen Balsbaugh
Mayor Tran commented on investing in Public Works to address streetscaping, landscaping, and streetlights.

Councilmember Dominguez commented on looking for grant opportunities and funding parks.

Councilmember Chua commented on redirecting $60,000 of America Rescue Plan Act (ARPA) funds from the Main Street Revitalization to environmental sustainability projects and requested a project plan for the 12 funded park projects included in the CIP budget.

Mayor Tran commented on postponing the item to change his term limits proposal for elected officials and look at it at a later time.

Council had a consensus to add a pickleball pilot program to the CIP budget discussion.

Councilmember Dominguez asked to look at cost of developing the pickleball courts beyond a pilot program and wanted to see if it is possible to fund it through ARPA. She also wanted to see if any funding could be allocated to the CIP unfunded parks.

Vice Mayor Montano requested a list of other Santa Clara County City’s reserve funding in comparison to Milpitas.

Councilmember Chua asked to add a summary of the unfunded liabilities balances to the previously requested list with the percentage of reserves each city has in terms of their unfunded liabilities. She also commented on having staff look at funding the Park Champions program with ARPA funding.

Councilmember Phan commented on the community survey and would like to have more cross tab data included so that Council can fully assess the community’s needs.

ADJOURNMENT
Mayor Tran adjourned the meeting at 8:40 PM.

Draft meeting minutes submitted by City Clerk, Wendy Wood 15 C:\Users\AzureAdmin\AppData\Local\Temp\tmpA291.tmp

MILPITAS CITY COUNCIL

AGENDA PREVIEW LIST

February 15, 2022

CLOSED SESSION

INVOCATION (assigned to Councilmember Phan)

PRESENTATION

CONSENT CALENDAR

1. Receive City Council calendar for February and March 2022 (City Clerk) ,

2. Approve City Council Regular Meeting Minutes of February 1, 2022 (City Clerk)

3. Preview list of items for March 1, 2022 (City Clerk)

4. Councilmember Request List (City Clerk)

5. FY 2021-22 Second Quarter Fiscal Update Report (Lauren Lai)

PUBLIC HEARING

COMMUNITY DEVELOPMENT

6. Gateway Plan – Ascent Contract Amendment and MTC Supplemental Funding Agreement (Ned Thomas)

COMMUNITY SERVICES

7. Approval of the Streets, Facilities, and Parks Naming Council Policy and related Naming Lists (Renee Lorentzen)

PUBLIC SAFETY

LEADERSHIP

8. FY 21-22 Mid-Year Budget Amendments (Lauren Lai)

REPORTS

16 MILPITAS CITY COUNCIL

AGENDA ITEM REQUESTS
2022 OPEN
Request No. Topic Submitted by:

A, F,
CM,
or
CCM
Date
requested or
Rec'd Form
1 Requested a meeting for the subcommittee for the
Old Town Main Street be scheduled next month Montano A 1/18/2022 2 Requesting discussion on pickleball courts Chua A 1/18/2022 3 Requested that staff study the placement of a City
sign for the Milpitas Police Department and explore
the cost of a new sign Dominguez A 1/18/2021
4 Requested that Police Department work with
Safeway shopping center businesses, minority
owned small businesses, and the Chambers of
Commerce to provide a business watch
presentation Dominguez A 1/18/2021
5 Explore a lease for the vacant land adjacent to the
Library for City use Tran A 1/18/2022
NOTE: Deferred and completed items are not listed
STATUS and/or DATE scheduled on
City Council meeting agenda:

Staff has been working on upgrading
signage and landscaping around the
Police Department and Public Works
Building.

Scheduled for Spring Quarterly City
Council Workplan Items Prioritization
Discussion
At the 1/25/2022 budget Study
Session direction was given to staff to
provide information at the CIP budget
meeting scheduled for 2/8/2022
17 MILPITAS CITY COUNCIL

AGENDA ITEM REQUESTS
6 Requested staff to look into an ordinance for the
number of people allowed in a house. Montano A 12/7/2021 7 Requested staff check to see if the City has an
ordinance for house numbers Chua A 12/7/2021
8 Requested staff to look at creating a pilot project to accommodate pickleball at Peter Gill
Park and would like a feasibility study with a goal of
making these courts multi-purpose Chua A 11/16/2021
9 Request for the City to make the temporary third-
party food deliver fee caps permanent and add
additional provisions for enforcement Phan A 11/16/2021 10 Staff to look into mural Art on Great Mall Parkway
on the VTA owned Light rail pillars Montano A 11/16/2021 11 Look at creating an ordinance for a blanket
business permit that would grandfather and waive
all fees for any business started separate from their
original business if they are creating anything that
is helping save lives during the pandemic. Dominguez A 11/2/2021 12 Staff to look into County reimbursements to the
City for the extra services provided to HomeKey. Chua A 11/2/2021 13 Host a Town Hall at City Hall in January, February,
and March for the community to share comments
about the issue of the unhoused. Tran A 11/2/2021
Scheduled for Spring Quarterly City
Council Workplan Items Prioritization
Discussion
Scheduled for Spring Quarterly City
Council Workplan Items Prioritization
Discussion
Scheduled for Spring Quarterly City
Council Workplan Items Prioritization
Discussion
Scheduled for Spring Quarterly City
Council Workplan Items Prioritization
Discussion
Scheduled for Spring Quarterly City
Council Workplan Items Prioritization
Discussion
Scheduled for Spring Quarterly City
Council Workplan Items Prioritization
Discussion
Scheduled for Spring Quarterly City
Council Workplan Items Prioritization
Discussion
Staff to contact the County an issue
an Email/Information Memorandum
18 MILPITAS CITY COUNCIL

AGENDA ITEM REQUESTS
ACTIVE
Topic Submitted by:

A, F,
CM,
or
CCM
Date
requested or
Rec'd Form
14 Park Champions Chua A 10/19/2021
15 Have a picture of Albert Bogel Sr. put up in the
Senior Center Montano A 10/19/2021
16 Requested that the City provide the Commissioners
with an appreciation gifts Chua A 10/19/2021
17 Requested an agenda item on November 2 Council
meeting allowing the Council to rescind direction
given to 1355 California Circle and include direction
to allow the project application to move forward
without being tied to a specific plan Chua A 10/19/2021 18 Requested the executive staff to look into reflective road markers as an effective way to reduce cars
doing donuts in the street Chua A 10/19/2021
STATUS and/or DATE scheduled on
City Council meeting agenda:

At the 1/18/2022 council meeting,
Council voted 4-1 to rescind the
direction and direct staff and the
application to explore option one in
the presentation to amend the
General Plan and remove Council
policy for the preparation of a Specific
Plan
At the 11/12/21 Transportation
Subcommittee, the Subcommittee
directed to bring back this request to
Council as part of the 2022-23 budget
process. Staff will provide that
information at the CIP Study Session
scheduled for 2/8/2022
Approved to move forward at the
1/11/2022 Council meeting
Approved to move forward at the
1/11/2022 Council meeting
Approved to move forward at the
1/11/2022 Council meeting
19 MILPITAS CITY COUNCIL

AGENDA ITEM REQUESTS
19 Requested staff look into increasing the number of
Park and Recreation commissioners from seven to
nine. Montano A 10/5/2021
20 Requested Staff see if there is anything that can be done to address an increase in illegal dumping Phan A 10/5/2021 21 Requested staff work with the Vice Mayor and
Mayor to explore and discuss building height limits
near the hillside by January 2022 Tran A 9/21/2021
22 Requested the City extend the outdoor dining
options through March of next year Phan A 9/21/2021
23 Work with the school district to have a contest to
create art murals for the pillars on Main Street Montano A 9/7/2021 24 Partner with the Rotary Club of Silicon Andhra to
promote the stem cell donor outreach with a
webinar and campaign to help increase the number
of donors Chua A 8/17/2021
25 Include a bust of Maria Lemire on the Mural in front of the Senior Center Montano A 8/17/2021
26 Create an “Incentive Corner,” which will be a sub-
page with links to different freebies, grants, and
incentives from the City and the regions, including
the Water District and Silicon Valley Clean Energy Chua A 8/17/2021 27 City to highlight mental health resources on the
website Dominguez A 8/17/2021
28 Requested staff look into donating old, obsolete,
noncompliance items from the Fire Department to
Sister City Dagupan Chua A 8/9/2021
Approved to move forward at the
1/11/2022 Council meeting
Approved to move forward at the
1/11/2022 Council meeting
Staff will implement this item early
2022
Staff will include the stem cell donor
information in regularly scheduled
wellness event
Approved to move forward at the
1/11/2022 Council meeting
Planning Director to provide
information on current outdoor dining
extension
Staff will provide an Information
Memorandum.

Staff will issue an Email
Approved to move forward at the
1/11/2022 Council meeting
Approved to move forward at the
1/11/2022 Council meeting
20 MILPITAS CITY COUNCIL

AGENDA ITEM REQUESTS
29 Look into allowing outdoor music and would like the
ordinance brought back to Council. Montano A 8/5/2021
30 Look into opening up the Senior Center on
Saturdays for half a day Chua A 8/5/2021
31 Look into bringing back a roller rink Montano A 8/5/2021 32 Look into how the City can be a resource for small
businesses to help guide them on what to do in
terms of ADA (Americans with Disabilities Act)
requirements due to the quick changes made to
facilities during the pandemic Chua A 8/5/2021
33 Amend ordinance to remove affordable housing in-
lieu fee; status update on this item Chua A
12/15/2020;
6/1/2021
Approved to move forward at the
1/11/2022 Council meeting
Approved to move forward at the
1/11/2022 Council meeting
Approved to move forward at the
1/11/2022 Council meeting
Agendized on 1/5/21, Info Memo sent
on 1/5/21. Received Council majority
vote on 2/2/2021 and 3/16/2021. CC
direction to agendize for further
meeting. Stakeholder outreach to be
conducted in Dec-Jan and draft
ordinance for Council consideration in
early 2022. 1/18/202 first reading of
ordinance approved; second reading
and adoption scheduled for 2/1/2022
SVEDA/SV Joint Venture hosted the
“SV Small Businesses & ADA
Compliance” webinar on 11/3/21.

Several Milpitas business reps, & staff
from Econ. Dev. & Building
participated. Staff met with reps from
CA Comm. on Disability Access to
discuss business education &
outreach.
21 MILPITAS CITY COUNCIL

AGENDA ITEM REQUESTS
34 Discussion in the next fiscal year, to have a sliding scale permitting program for seniors and low-
income residence for necessary safety renovations
Tran A 5/4/2021
35 Information showing that the ordinance requiring
developers to provide art features is being followed
and an update on the Art developer fees.

Montano A 5/4/2021
36 Discussion to reduce the City’s Senior Center
facilities deposit Montano A 5/4/2021
37 Requested that the City have mini-libraries in the
low-income areas of the City. Montano A 4/20/2021
38 Staff to create a plan on how to increase the
number of local businesses doing business with the
City Chua A 4/6/2021
8/09/2021 Council voted 5-0 to refer
this item as part of the development
of the FY 2022-23 Master Fee
Schedule
8/09/2021 Council voted 3-1-1 to
move this item forward, staff to follow
up with Vice Mayor Montano on
specific vision. Staff met with the Vice
Mayor. The City will continue to
facilitate libraries as needed but will
not take a lead role in funding or
operating them.

Information Memorandum was issued
on November 4, 2021.

At 8/9/2021 Council meeting, Council
voted that this item may have to come
back for additional discussion
because there may be some legal
considerations.
8/09/2021 Council voted 5-0 to move
this item forward and modify the
existing Milpitas Assistance program
to include seniors; Staff will bring this
item for funding consideration as part
of the FY 2022-23 budget process
22 MILPITAS CITY COUNCIL

AGENDA ITEM REQUESTS
39 Staff to look into creating a rose garden with a
children’s memorial site Montano A 4/6/2021
40 Staff to look into creating “Welcome to Milpitas”
signs in key areas of in the City Montano A 4/6/2021
41 Staff to provide information to place a measure on
the ballot to change the directly elected Mayor to a
rotational at-large position Tran CCM 3/16/2021
42 Staff to provide information on a landmark policy
for the City of Milpitas Tran A 3/16/2021
8/09/2021 Council voted 5-0 to move
this item forward; this item will be
included for funding consideration in
the development of the FY 2023-27
CIP for assessment of historical and
cultural resources and development
of landmark policy
To be brought forward in Spring of
2022, once new City Attorney is in
place.
8/09/2021 Council voted 5-0 to move
this item forward and Council
provided direction that the signs
should align with the efforts currently
underway with the Metro Plan and
Main Street Gateway Specific Plan
process and work with private
development. Staff was directed to
work with Vice Mayor on additional
clarification. In November, Vice Mayor
Montano noted a preference for a
location on South Main Street.
8/09/2021 Council voted 4-1 to
discuss details with Vice Mayor
Montano and refer this item as part of
the development of the 2023-2027
CIP
23 MILPITAS CITY COUNCIL

AGENDA ITEM REQUESTS
43 Amendment to the existing ordinance for third-party
food delivery vendor services to prohibit regulatory
response fees Phan A 2/16/2021
44 Ordinance to ban vaping in the City Montano A 12/15/2020 45 Review City policy on speed bumps Tran A 12/15/2020
46 Consider change in term limits for Mayor +
Councilmembers Montano A 6/16/2020
47 Consider Community Museum and Park on Main
St. Phan F 8/20/2019
to Rules 8/23/2019. Moved to
Specific Plan Community
Conversation events.

Presented to Transportation
Subcommittee on 02/12/2021;voted
on 3/16/2021 to revisit this item
Ordinance regarding a ban on use in
certain areas adopted by Council on
6/15/2021. Policy related to access to
products will be brought forward in
Spring 2022
Agendized for discussion on
3/16/2021, deferred to 4/06/2021; CC
direction for City Attorney to prepare a
report; At the 11/12/2021
Transportation Subcommittee, the
Subcommittee directed to bring back
this request to Council as part of the
FY 2022-23 budget process.
8/4/2020: Voted 3 -2 to pursue;
2/02/2021 to agendize for a future
meeting; 3/16/2021 voted 3-1-1 to
move forward. To be brought back in
Spring 2022, once a new City
Attorney is in place.
24 CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: Approve and Authorize the City Manager to Execute the Improvement Agreement with Sango Court L.P, for the completion of the Offsite Public Improvements Located at 355 Sango Ct.

Category: Consent Calendar-Community Development
Meeting Date: 2/1/2022
Staff Contact: Steve Erickson, Engineering Director/City Engineer, 408-586-3301 Recommendation: Approve and Authorize the City Manager to Execute the Improvement Agreement with Sango Court L.P, for the completion of the Offsite Public Improvements Located at 355 Sango Ct.

Background:

On September 19, 2017, The Developer (Sango Court L.P.) submitted to the City an application for approval of a Site Development Permit (the “RCD Housing Project”) for real property located within City, a legal description of which is attached hereto as Exhibit “A” (“Property”).

On May 23, 2018, the Milpitas Planning Commission approved an application for a Site Development Permit (SD17-0017), Density Bonus (DB17-0001), and Environmental Assessment (EA18-0001) to allow the construction of a 102-unit multifamily apartment building with associated site improvements. The Project is located on an existing 1.26-acre site at 355 Sango Court, Milpitas, CA 95035.

The proposed offsite public improvements to be constructed and accepted by the City include the installation of a new 8-inch recycled water main line along Sango Court to Montague Expressway; 10-foot wide pedestrian and bicycle trail along Penitencia Creek; new Sango Court to Tarob Court street extension per TASP residential street standard and guideline with curb and gutter, sidewalk, driveway approach, utility services, landscaping and other miscellaneous items of work identified on the improvement plans.

Analysis:

The Developer has agreed to enter into an Improvement Agreement (Attachment 1) with the City for the construction of off-site public improvements for the project which will be completed with the on-site work and accepted by the City after completion. The improvements will be completed within 2-years from the date of the Agreement, and the work is guaranteed by bonds or similar securities to be posted by the Developer in the amount of $1,585,103.00. The City Engineering Director/City Engineer has reviewed the public improvement plans (2-1386) and is recommending the City Council approve the Improvement Agreement to allow for the construction of public improvements to proceed.

Policy Alternatives:

Alternative 1:

Deny approval of Improvement Agreement for the installation of offsite improvement for the.

Pros: None

Cons: Denying the approval of the Improvement Agreement will cause the proposed offsite public improvements that support the 355 Sango Ct Project to not be constructed.

25 Reason not recommended: The proposed offsite public improvements are designed to support the 355 Sango Ct Project and staff recommends the City Council approve the Improvement Agreement for construction.

Fiscal Impact:

Required public improvements will be paid for and constructed by the Developer. The Developer will also pay for staff costs for plan review and construction inspections. Following the completion of the public improvements and acceptance by the City, the City will assume maintenance responsibilities after the 1-year warranty period is over.

California Environmental Quality Act:

Approval of the Improvement Agreement implements this project for which CEQA review has already been completed through the City Council’s adoption of Resolution No. 18-009 exempt through the City Council’s adoption of Resolution No. 20-006.

Recommendation:

Approve and Authorize the City Manager to Execute the Improvement Agreement with Sango Court L.P, for the completion of the Offsite Public Improvements Located at for at 355 Sango Ct.

Attachments:

1. Improvement Agreement

26 RECORDING

REQUESTED BY:

WHEN RECORDED RETURN TO:

CITY OF

MILPITAS

455 E. Calaveras Blvd

MILPITAS
, CA 9
5035

ATTN:

Engineering Department

SPACE ABOVE THIS LINE FOR RECORDER
’
S USE

Exempt from recording fee, per Government Code

Section 6103

CITY OF

MILPITAS
, CALIFORNIA

By: ________________________________________

City Clerk

AGREEMENT FOR COMPLETION OF PUBLIC IMPROVEMENTS

between

CITY OF

MILPITAS

a California municipal corporation

and

SANGO COURT, L.P.

a
California Limited Partnership

27 2

AGREEMENT FOR COMPLETION OF PUBLIC IMPROVEMENTS

PARTIES AND DATE.

This Agreement for the Completion of Public Improvements ( “
Agreement
”
) is entered
into as of _________________,
202
2 by and between the City of

MILPITAS
, a California
municipal corporation (
“
City
”
) and
Sango Court, L.P.

California

limited
partnership

with its
principal office located at
c/o Resources for Community Develo
pment
,
2220 Oxford Street,
Berkeley, CA

94704

(
“
Developer
”
). City and Developer are sometimes hereinafter individually referred to as
“
Party
”

and hereinafter collectively referred to as the
“
Parties
.
”

II.

RECITALS.

On
September 19, 2017

Developer submitted to

City an application for approval of
a
Site Development Permit, Density Bonus and Environmental Assessment for the construction of 100
-
102 Unit Multifamily apartment building (
“
RCD Housing Project
”
)

for real property located
within City, a legal description of which is attached hereto as Exhibit
“
A
”

(
“
Property
”
).

On June 12, 2018, the MILPITAS CITY COUNCIL Adopted Resolution No. 8796 approving the Site Development Permit No. SD17
-
0017, Density Bonu
s No. DB17
-
0001, and
Environmental Assessment No. EA18
-
0001 for the RCD Housing Project.

Developer has not completed all of the work or made all of the public improvements required by
Title XI, Chapter 1, Section 7 of City’s municipal code , the conditions

of approval
for
the RCD Housing Project
, or other ordinances, resolutions, or policies of City requiring construction of
public
improvements in conjunction with the
RCD Housing Project
.

Pursuant to
Title XI, Chapter 1, Section 7 of the City’s Municipal Co de
, Developer
and City enter into this Agreement for the timely construction and completion of the public improvements and the furnishing of the security therefor, acceptable to the City Engineer and City Attorney, for
the RCD Housing Project.

Developer
’
s
execution of this Agreement and the provision of the security are made in consideration of City
’
s approval of the
RCD Housing Project.

28 3

III.

TERMS.

1.0 Effectiveness
. This Agreement shall not be effective unless and until both

the following conditions are satis
fied: (a) Developer provides City with security of the type and in the amounts required by this Agreement;

and

(b) Developer executes and records this
Agreement in the Recorder
’
s Office of the County of

SANTA CLARA

If the above described
conditions are
not satisfied

within 60 days after the entry date of this Agreement
, this Agreement
shall automatically terminate without need of further action by either City or Developer .

2.0 Public Improvements
. Developer shall construct or have constructed at its own cost, expense, and liability all improvements required by City as part of the approval of RCD
Housing Project,

including, but not limited to, all grading, roads, paving, curbs and gutters, pathway
s, storm drains, sanitary sewers, utilities, drainage facilities, traffic controls, landscaping, street lights, and all other required facilities as shown in detail on the plans, profiles, and specifications which have been prepared by or on behalf of Deve loper for
the RCD Housing
Project

(
“
Public Improvements
”
). The Public Improvements are more sp
ecifically described in
Exhibit

“
B,
”

which is attached hereto and incorporated herein by this reference , and as shown on
City approved Improvement Plan No.
2 -
1386

on file with the City
.

Construction of the Public
Improvements shall include any transitions and/or other incidental work deemed necessary for
drainage or public safety. The Developer shall be responsible for the installation of a new 8
-
inch
recycl
ed

water main line along the City’s Preferred Alignment

with
point of beginning on Sango
Court at the
east end of the Sango Housing Proj
ect

to Montague Expressway
; 10
-
f
oo
t wide
pedestrian and bicycle trail along Penitencia Creek;
6 -
f
oo
t PSUE;
new Sango Court to Tarob Court
street extension per TASP residential street standard and guidelines . Such
improvements

shall be
performed to the comp
lete satisfaction of the City Engineer
,

South Bay Water Recycling, and State
of California
. Developer further promises and agrees to provide all equipment, tools, materials, labor, tests, design work, and engineering services necessary or required by City

to fully and
adequately complete the Public Improvements.

2.1 Prior Partial Construction of Public Improvements
. Where construction
of any Public Improvements has been partially completed prior to this Agreement, Developer agrees to complete such Public Impr
ovements or assure their completion in accordance with this Agreement.

2.2 Permits; Notices; Utility Statements
. Prior to commencing any work,
Developer shall, at its sole cost, expense, and liability, obtain all necessary permits and licenses and give all ne
cessary and incidental notices required for the lawful construction of the Public Improvements and performance of Developer
’
s obligations under this Agreement. Developer shall
conduct the work in full compliance with the regulations, rules, and other requ irements contained
in any permit or license issued to Developer. Prior to commencing any work, Developer shall file a written statement with the City Clerk and the City Engineer, signed by Developer and each utility which will provide utility service to t
he Property, attesting that Developer has made all deposits legally required by
each

utility for the extension and provision of utility service to the Property.

2.3 Pre
-
approval of Plans and Specifications
. Developer is prohibited from
commencing work on any
Public Improvement until all plans and specifications for such Public Improvement have been submitted to and approved by the City Engineer, or his or her designee. 29 4

Approval by the City Engineer shall not relieve Developer from ensuring that all Public Imp
rovements conform with all other requirements and standards set forth in this Agreement.

2.4 Quality of Work; Compliance With Laws and Codes
. The construction
plans and specifications for the Public Improvements shall be prepared in accordance with all applic
able federal, state and local laws, ordinances, regulations, codes, standards, and other requirements. The Public Improvements shall be completed in accordance with all approved maps, plans, specifications, standard drawings, and special amendments theret o on file with City, as well
as all applicable federal, state, and local laws, ordinances, regulations, codes, standards, and other requirements applicable at the time work is actually commenced.

2.5 Standard of Performance
. Developer and its
contractors, if any, shall
perform all work required to construct the Public Improvements under this Agreement in a skillful and workmanlike manner, and consistent with the standards generally recognized as being employed by professionals in the same disci
pline in the State of California. Developer represents and maintains that it or its contractors shall be skilled in the professional calling necessary to perform the work. Developer warrants that all of its employees and contractors shall have sufficient

skill and experience to perform the work assigned to them, and that they shall have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the work, and that such licenses, permits, qualifications and a pprovals shall be maintained
throughout the term of this Agreement.

2.6 Alterations to Improvements
. The Public Improvements
as described and
as shown on Improvement Plan No.
2 -
1386
on file with the City

are understood to be only a general
designation of the
work and improvements to be done, and not a binding description thereof. All work shall be done and improvements made and completed as shown on approved plans and specifications, and any subsequent alterations thereto. If during the course of constructio n and
installation of the Public Improvements it is determined that the public interest requires alterations in the Public Improvements, Developer shall undertake such design and construction changes as may be reasonably required by City. Any and all alte
rations in the plans and specifications and
the Public Improvements to be completed may be accomplished without giving prior notice thereof to Developer
’
s surety for this Agreement.

3.0 Maintenance of Public Improvements and Landscaping
. City shall not be
res
ponsible or liable for the maintenance or care of the Public Improvements until City approves and accepts them. City shall exercise no control over the Public Improvements until accepted

by
City

pursuant to Section 11.0
. Any use by any person of the Publ
ic Improvements, or any portion
thereof, shall be at the sole and exclusive risk of the Developer at all times prior to City ’
s
acceptance of the Public Improvements. Developer shall maintain all the Public Improvements in a state of good repair until they

are completed by Developer and approved and accepted by City, and until the security for the performance of this Agreement is released. Maintenance shall include, but shall not be limited to, repair of pavement, curbs, gutters, sidewalks, signals, parkwa
ys, water mains, and sewers; maintaining all landscaping in a vigorous and thriving condition reasonably acceptable to City; removal of debris from sewers and storm drains; and sweeping, repairing, and maintaining in good and safe condition all streets and

street
improvements. It shall be Developer
’
s responsibility to initiate all maintenance work, but if it shall fail to do so, it shall promptly perform such maintenance work when notified to do so by City. If 30 5

Developer fails to properly prosecute its mai
ntenance obligation under this section, City may do
all work necessary for such maintenance and the cost thereof shall be the responsibility of Developer and its surety under this Agreement. City shall not be responsible or liable for any damages or injur
y of any nature in any way related to or caused by the Public Improvements or their condition prior to acceptance.

4.0 Construction Schedule
. Unless extended pursuant to this Section 4.1 of this Agreement, Developer shall fully and adequately complete or have

completed the Public
Improvements within

two
(
2 ) year
s

of the effective date of this Agreement, unless extended pursuant to Section 4.1.

4.1 Extensions
. City may, in its sole and absolute discretion, provide Developer with additional time within which to c
omplete the Public Improvements. It is
understood that by providing the security required under Section 13.0 et

seq
. of this Agreement,
Developer and its surety consent in advance to any extension of time as may be given by City to Developer, and waives a
ny and all right to notice of such extension(s). Developer ’
s acceptance of
an extension of time granted by City shall constitute a waiver by Developer and its surety of all defense of laches, estoppel, statutes of limitations, and other limitations of act ion in any action or
proceeding filed by City following the date on which the Public Improvements were to have been completed hereunder. In addition, as consideration for granting such extension to Developer, City reserves the right to review the provisi
ons of this Agreement, including, but not limited to, the construction standards, the cost estimates established by City, and the sufficiency of the improvement security provided by Developer, and to require adjustments thereto when warranted according to
City
’
s reasonable discretion.

4.2 Accrual of Limitations Period
. Any limitations period provided by law
related to breach of this Agreement or the terms thereof shall not accrue until Developer has provided the City Engineer with written notice of Developer ’
s

intent to abandon or otherwise not
complete required or agreed upon Public Improvements.

5.0 Grading
. Developer agrees that any and all grading done or to be done in conjunction with construction of the Public Improvements or development of RCD Housing
Proje
ct
shall conform to all federal, state, and local laws, ordinances, regulations, and other requirements, including City
’
s grading regulations. In order to prevent damage to the Public Improvements by improper drainage or other hazards, the grading shall b e completed in
accordance with the time schedule for completion of the Public Improvements established by this Agreement, and prior to City
’
s approval and acceptance of the Public Improvements and release of the Security as set forth in Section
s

11.0 and
1 3.0
et

seq
. of this Agreement.

6.0 Utilities
. Developer shall provide utility services, including water, power, and telephone service to serve each parcel, lot, or unit of land within the RCD Housing Project
in
accordance with all applicable federal, state, and local laws, rules, and regulations, including, but not limited to, the regulations, schedules and fees of the utilities or agencies providing such services. Except for commercial or industrial properti es, Developer shall also provide cable
television facilities to serve each parcel, lot, or unit of land in accordance with all applicable federal, state, and local laws, rules, and regulations, including, but not limited to, the requirements 31 6

of the cable c
ompany possessing a valid franchise with City to provide such service within City ’
s
jurisdictional limits. All utilities shall be installed underground.

7.0 Fees and Charges
. Developer shall, at its sole cost, expense, and liability, pay all fees, charges, a
nd taxes arising out of construction of the Public Improvements, including, but not limited to, all plan check, design review, engineering, inspection, and other service fees, and any impact or connection fees established by City ordinance, resolution, reg ulation, or policy, or as
established by City relative to
the RCD Housing Project.

8.0 City Inspection of Public Improvements
. Developer shall, at its sole cost,
expense, and liability, and at all times during construction of the Public Improvements, maintain

reasonable and safe facilities and provide safe access for inspection by City of the Public Improvements and areas where construction of the Public Improvements is occurring or will occur.

9.0 Default; Notice; Remedies
.

9.1 Notice
. If Developer neglects, refuses
, or fails to fulfill or timely
complete any obligation, term, or condition of this Agreement, or if City determines there is a violation of any federal, state, or local law, ordinance, regulation, code, standard, or other requirement, City may at any time

thereafter declare Developer to be in default or violation of this Agreement and make written demand upon Developer or its surety, or both, to immediately remedy the default or violation (
“
Notice
”
). Developer shall substantially commence the work require d to
remedy the default or violation within ten (10) days of the Notice. If the default or violation constitutes an immediate threat to the public health, safety, or welfare, City may provide the Notice verbally, and Developer shall substantially commence

the required work within twenty
-
four (24)
hours thereof. Immediately upon City
’
s issuance of the Notice, Developer and its surety shall be liable to City for all costs of construction and installation of the Public Improvements and all other administrati
ve costs expenses as provided for in Section 10.0 of this Agreement.

9.2 Failure to Remedy; City Action
. If the work required to remedy the
noticed default or violation is not diligently prosecuted to a completion acceptable to City within the time frame cont
ained in the Notice, City may complete all remaining work, arrange for the completion of all remaining work, and/or conduct such remedial activity as in its sole and absolute discretion it believes is required to remedy the default or violation. All such work or remedial
activity shall be at the sole and absolute cost, expense, and liability of Developer and its surety, without the necessity of giving any further notice to Developer or surety. City ’
s right to take such
actions shall in no way be limited b
y the fact that Developer or its surety may have constructed any, or none of the required or agreed upon Public Improvements at the time of City ’
s demand for
performance. In the event City elects to complete or arrange for completion of the remaining work

and improvements, City may require all work by Developer or its surety to cease in order to allow adequate coordination by City. Notwithstanding the foregoing, if conditions precedent for reversion to acreage can be met and if the interests of City will not be prejudiced thereby, City
may also process a reversion to acreage and thereafter recover from Developer or its surety the full cost and expense incurred.

9.3 Other Remedies
. No action by City pursuant to Section 9.0
et

seq
. of this
Agreement shall prohi
bit City from exercising any other right or pursuing any other legal or 32 7

equitable remedy available under this Agreement or any federal, state, or local law. City may exercise it
s

rights and remedies independently or cumulatively, and City may pursue incon sistent
remedies. City may institute an action for damages, injunctive relief, or specific performance.

10.0 Administrative Costs
. If Developer fails to construct and install all or any part of the Public Improvements within the time required by this Agreemen t, or if Developer fails to
comply with any other obligation contained herein, Developer and its surety shall be jointly and severally liable to City for all administrative expenses, fees, and costs, including reasonable attorney
’
s fees and costs, incurred

in obtaining compliance with this Agreement or in processing any legal action or for any other remedies permitted by law.

11.0 Acceptance of Improvements; As
-
Built or Record Drawings
. If the Public
Improvements are properly completed by Developer and approved

by the City Engineer, and if
they comply with all applicable federal, state and local laws, ordinances, regulations, codes, standards, and other requirements, the City Council shall be authorized to accept the Public Improvements. The City Council may, i
n its sole and absolute discretion, accept fully completed portions of the Public Improvements prior to such time as all of the Public Improvements are complete

and reduce the requirement Security amount pursuant to Section 13.0 et seq. , which shall
not re
lease or modify Developer
’
s obligation to complete the remainder of the Public
Improvements within the time required by this Agreement. Upon the total or partial acceptance of the Public Improvements by City, Developer shall file with the Recorder ’
s Offic
e of the County
of

SANTA CLARA

a notice of completion for the accepted Public Improvements in accordance with
applicable
California

laws
, at which time the accepted Public Improvements shall become the sole and exclusive property of City without payment
th
erefore.

Issuance by City of occupancy
permits for any buildings or structures located on the Property shall not be construed in any manner to constitute City
’
s acceptance or approval of any Public Improvements. Notwithstanding the foregoing, City may not

accept any Public Improvements unless and until Developer provides one (1) set of
“
as
-
built
”

or record drawings or plans to the City Engineer for all such Public Improvements. The drawings shall be certified
by the record engineer
and shall reflect the
condition of the Public Improvements as constructed, with all changes incorporated therein.

12.0 Wa
rranty and Guarantee
. Developer hereby warrants and guarantees all Public
Improvements against any defective work or labor done, or defective materials furnished in the performance of this Agreement, including the maintenance of all landscaping within the

Property
in a vigorous and thriving condition reasonably acceptable to City, for a period of one (1) year following completion of the
Public Improvements
and acceptance

of them

by
the
City
Council
(
“
Warranty
”
). During the Warranty, Developer shall repair
, replace, or reconstruct any defective
or otherwise unsatisfactory portion of the Public Improvements, in accordance with the current ordinances, resolutions, regulations, codes, standards, or other requirements of City, and subject
to the approval of the

City Engineer. All repairs, replacements, or reconstruction during the Warranty shall be at the sole cost, expense, and liability of Developer and its surety. As to any Public Improvements which have been repaired, replaced, or reconstructed during the Warranty,
Developer and its surety hereby agree to extend the Warranty for an additional one (1) year period following
the
City

Engineer
’
s acceptance of the repaired, replaced, or reconstructed Public Improvements. Nothing herein shall relieve Developer f rom any other liability it may have under
federal, state, or local law to repair, replace, or reconstruct any Public Improvement following 33 8

expiration of the Warranty or any extension thereof. Developer ’
s warranty obligation under this
section shall surviv
e the expiration or termination of this Agreement.

13.0 Improvement
Security; Surety Bonds
. Prior to this Agreement

taking effect as
set forth in Section 1.0 above
, Developer shall provide City with surety bonds in the amounts and under the terms set forth bel
ow (
“
Security
”
). The amount of the Security shall be based on the
City Engineer
’
s approximation of the actual cost to construct the Public Improvements, including the
installation of a new 8
-
inch recycling water main line along the City’s Preferred Alignm ent
with point of beginning on Sango Court at the east end of the Sango Housing Project to Montague Expressway; 10
-
feet wide pedestrian and bicycle trail along Penitencia Creek; 6 -
feet PSUE; new
Sango Court to Tarob Court street extension per TASP resident ial street standard and guidelines
.
(
“
Estimated Costs
”
). If City determines, in its sole and absolute discretion, that the Estimated Costs have changed, Developer shall adjust the Security in the amount requested by City.

Developer
’
s compliance with this

provision (Section 13.0 et seq.) shall in no way limit or modify Developer
’
s indemnification obligation provided in Section 16.0 of this Agreement.

The amount
of the improvement security shall be adjusted annually based on the Engineering News -
Record
Cons
truction Price Index for the San Francisco
-
San Jose area in November of each year, Developer
shall have an affirmative obligation to provide the City with evidence of valid security no later than November 30 of each year until all improvements required by project conditions have been
constructed. Developer may provide multiple securities in accordance with construction phases ,
as approved by the City Engineer with a construction phasing plan . Improvement securities may
be reduced/released based upon
each of the construction phases
.

13.1 Performance Bond
.

To guarantee the faithful performance of the Public
Improvements and all the provisions of this Agreement, to protect City if Developer is in default as set forth in Section 9.0 et seq. of this Agreement, and to secure Developer’s one -
year guarantee
and wa
rranty of the Public Improvements, including the maintenance of all landscaping in a vigorous and thriving condition, Developer shall provide City a faithful performance bond in the amount of
One Million Five Hundred Eighty Five Thousand One Hundred Three

Dollars ($
1,585,103
.00
)
, which sum shall be not less than one hundred percent (100%) of the Estimated Costs. The City Council may, in its sole and absolute discretion and upon recommendation of the City Engineer, partially release a portion or portions
of the security provided under this section as
portions of the Public Improvements are completed and accepted by the City Council, provided that Developer is not in default on any provision of this Agreement or condition of approval for the RCD Housing Pro
ject and the total remaining security is not less than twenty -
five percent
(25%) of the Estimated Costs. All security provided under this section shall be released at the end of the Warranty period, or any extension thereof as provided in Section 12.0 of this Agreement,
provided that Developer is not in default on any provision of this Agreement or condition of approval for the RCD Housing Project.

13.2 Labor & Material Bond
.

To secure payment to the contractors,
subcontractors, laborers, material men, and oth
er persons furnishing labor, materials, or equipment
for performance of the Public Improvements and this Agreement, Developer shall provide City a labor and materials bond in the amount of
One Million Five Hundred Eighty Five Thousand
One Hundred Three Dol
lars ($1,585,103
.00
)
,
which sum shall not be less than one hundred
percent (100%) of the Estimated Costs. The security provided under this section may be released by written authorization of the City Engineer after six (6) months from the date City accept s the
34 9

final Public Improvements. The amount of such security shall be reduced by the total of all stop notice or mechanic’s lien claims of which City is aware, plus an amount equal to twenty percent (20%) of such claims for reimbursement of City’s anticip ated administrative and legal expenses
arising out of such claims.

13.3 Additional Requirements
. The surety for any surety bonds provided as
Security shall have a current A.M. Best’s rating of no less than A:VIII, shall be licensed to do business in California
, and shall be satisfactory to City. As part of the obligation secured by the Security and in addition to the face amount of the Security, the Developer or its surety shall secure the costs and reasonable expenses and fees, including reasonable attorney’s

fees and costs, incurred
by City in enforcing the obligations of this Agreement. The Developer and its surety stipulate and agree that no change, extension of time, alteration, or addition to the terms of this Agreement, the Public Improvements, or the p
lans and specifications for the Public Improvements shall in any way affect its obligation on the Security.

13.4 Evidence and Incorporation of Security
. Evidence of the Security shall
be provided on the forms set forth in Exhibit “C,” unless other forms are de emed acceptable by
the City Engineer and the City Attorney, and when such forms are completed to the satisfaction of City, the forms and evidence of the Security shall be attached hereto as Exhibit “C” and incorporated herein by this reference.

14.0 Monument Se
curity
.

15.0 Lien
. To secure the timely performance of Developer’s obligations under this Agreement, including those obligations for which security has been provided pursuant to Sections 13 et seq. and 14 of this Agreement, Developer hereby creates in favor of City a lien against all
portions of the Property not dedicated to City or some other governmental agency for a public purpose. As to Developer’s default on those obligations for which security has been provided pursuant to Sections 13 et seq. and 14 of

this Agreement, City shall first attempt to collect against such security prior to exercising its rights as a contract lienholder under this section.

16.0 Indemnification
. Developer shall defend, indemnify, and hold harmless City, its elected officials, offic
ers, employees, and agents from any and all actual or alleged claims, demands, causes of action, liability, loss, damage, or injury, to property or persons, including wrongful death, whether imposed by a court of law or by administrative action of any fede ral,
state, or local governmental body or agency, arising out of or incident to any acts, omissions, negligence, or willful misconduct of Developer, its personnel, employees, agents, or contractors in connection with or arising out of construction or maint enance of the Public Improvements, or
performance of this Agreement. This indemnification includes, without limitation, the payment of all penalties, fines, judgments, awards, decrees, attorneys fees, and related costs or expenses, and the reimbursement o
f City, its elected officials, officers, employees, and/or agents for all legal expenses and costs incurred by each of them. This indemnification excludes only such portion of any claim, demand, cause of action, liability, loss, damage, penalty, fine, or injury, to property or
persons, including wrongful death,
to the extent caused by or resulting from

the negligence or
willful misconduct of
City or those otherwise entitled to such defense, indemnification and hold harmless

as determined by a court or admi
nistrative body of competent jurisdiction. Developer’s obligation to indemnify shall survive the expiration or termination of this Agreement, and shall 35 10

not be restricted to insurance proceeds, if any, received by City, its elected officials, officers, emp
loyees, or agents.

16.1 Public Works Determination
. Developer has been alerted to the
requirements of California Labor Code section 1770 et seq., including, without limitation S.B. 975, which require the payment of prevailing wage rates and the performance of other requirements if
it is determined that this Agreement constitutes a public works contract. It shall be the sole responsibility of Developer to determine whether to pay prevailing wages for any or all work required by this Agreement. As a material pa
rt of this Agreement, Developer agrees to assume all
risk of liability arising from any decision not to pay prevailing wages for work required by this Agreement.

17.0 Insurance
.

17.1 Types; Amounts
. Developer shall procure and maintain, and shall require its contra
ctors to procure and maintain, during construction of any Public Improvement pursuant to this Agreement, insurance of the types and in the amounts described below (“Required Insurance”). If any of the Required Insurance contains a general aggregate limit,

such insurance
shall apply separately to this Agreement or be no less than two times the specified occurrence limit.

17.1.1 General Liability
. Developer and its contractors shall procure and
maintain occurrence version general liability insurance, or equivalent

form, with a combined single
limit of not less than $1,000,000 per occurrence for bodily injury, personal injury, and property damage.

17.1.2 Business Automobile Liability
. Developer and its contractors shall
procure and maintain business automobile liability i
nsurance, or equivalent form, with a combined
single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for the ownership, operation, maintenance, use, loading, or unloading of any vehicle owned, leased, hired, or borr
owed by the insured or for which the insured is responsible.

17.1.3 Workers’ Compensation
. Developer and its contractors shall
procure and maintain workers’ compensation insurance with limits as required by the Labor Code of the State of California and employers
’ liability insurance with limits of not less than $1,000,000 per occurrence, at all times during which insured retains employees.

17.1.4 Professional Liability
. For any consultant or other professional who
will engineer or design the Public Improvements, liabil ity insurance for errors and omissions with
limits not less than $1,000,000 per occurrence, shall be procured and maintained for a period of five (5) years following completion of the Public Improvements. Such insurance shall be endorsed to include contra
ctual liability.

17.2 Deductibles
. Any deductibles or self
-
insured retentions must be declared
to and approved by City. At the option of City, either: (a) the insurer shall reduce or eliminate such deductibles or self
-
insured retentions as respects City, its
elected officials, officers,
employees, agents, and volunteers; or (b) Developer and its contractors shall provide a financial 36 11

guarantee satisfactory to City guaranteeing payment of losses and related investigation costs, claims, and administrative and def
ense expenses.

17.3 Additional Insured; Separation of Insureds
. The Required Insurance
,
other than workers’ compensation,
shall name City, its elected officials, officers, employees, agents, and volunteers as additional insureds with respect to work performed by or on behalf of
Developer or its contractors, including materials, parts, or equipment furnished in connection therewith. The Required Insurance shall contain standard separation of insureds provisions, and shall contain no special limitations on the s
cope of its protection to City, its elected officials,
officers, employees, agents, and volunteers.

17.4 Primary Insurance; Waiver of Subrogation
. The Required Insurance shall
be primary with respect to any insurance or self
-
insurance programs covering City, i
ts elected
officials, officers, employees, agents, and volunteers. All policies for the Required Insurance shall provide that the insurance company waives all right of recovery by way of subrogation against City in connection with any damage or harm cover
ed by such policy.

17.5 Certificates; Verification
. Developer and its contractors shall furnish City
with original certificates of insurance and endorsements effecting coverage for the Required Insurance. The certificates and endorsements for each
insurance policy shall be signed by a person
authorized by that insurer to bind coverage on its behalf. All certificates and endorsements must be received and approved by City before work pursuant to this Agreement can begin. City reserves the right to r
equire complete, certified copies of all required insurance policies, at any time.

17.6 Term; Cancellation Notice
. Developer and its contractors shall maintain
the Required Insurance for the term of this Agreement and shall replace any certificate, policy, or endorsement which will expire prior to that date. All policies shall be endorsed to provide that the Required Insurance shall not be suspended, voided, reduced, canceled, or allowed to expire except on 30 days prior written notice to City.

17.7 Insurer Rating
.

Unless approved in writing by City, all Required
Insurance shall be placed with insurers licensed to do business in the State of California and with a current A.M. Best rating of at least A:VIII.

18.0 Signs and Advertising
. Developer understands and agrees t
o City’s ordinances,
regulations, and requirements governing signs and advertising structures. Developer hereby agrees with and consents to the removal by City of all signs or other advertising structures erected, placed, or situated in violation of any C
ity ordinance, regulation, or other requirement. Removal shall be at the expense of Developer and its surety. Developer and its surety shall indemnify and hold City free and harmless from any claim or demand arising out of or incident to signs, advertisi ng
structures, or their removal.

19.0 Relationship Between the Parties
. The Parties hereby mutually agree that
neither this Agreement,
nor any other related entitlement, permit, or approval issued by City for the Property shall operate to create the relationship of partnership, joint venture, or agency between City and Developer. Developer’s contractors and subcontractors are exclusively and solely under 37 12

the control and dominion of Developer. Nothing herein s hall be deemed to make Developer or its
contractors an agent or contractor of City.

20.0 General Provisions
.

20.1 Authority to Enter Agreement
. Each Party warrants that the individuals
who have signed this Agreement have the legal power, right, and authority make t his Agreement
and bind each respective Party.

20.2 Cooperation; Further Acts
. The Parties shall fully cooperate with one
another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate, or convenient to attain the
purposes of this Agreement.

20.3 Construction; References; Captions
. It being agreed the Parties or their
agents have participated in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, an
d not strictly for or against any Party. Any
term referencing time, days, or period for performance shall be deemed calendar days and not work days. All references to Developer include all personnel, employees, agents, and subcontractors of Developer, ex
cept as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of
reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

20.4 Notices
. All notices, demands, invoices, and written communications shall be in writing and delivered to the
following addresses or such other addresses as the Parties may designate by written notice:

CITY

MILPITAS

455 E. Calaveras Boulevard

MILPITAS
, CA
95035

Attn: Steve Erickson, PE

Director of Engineering/City Engineer

DEVELOPER:

Sango Court, L.P.

c/o Resources for Community Development

2220 Oxford Street,

Berkeley, CA 94904

Attn:

Daniel

Sawislak, Executive Director

Depending upon the method of transmittal, notice shall be deemed received as follows: by facsimile, as of the date and time sent;

by messenger, as of the date delivered; and by U.S. Mail first class postage prepaid, as of 72 hours after deposit in the U.S. Mail.

20.5 Amendment; Modification
. No supplement, modification, or amendment
of this Agreement shall be binding unless executed in
writing and signed by both Parties.

38 13

20.6 Waiver
. City’s failure to insist upon strict compliance with any provision of this Agreement or to exercise any right or privilege provided herein, or City’s waiver of any breach of this Agreement, shall not

relieve Developer of any of its obligations under this
Agreement, whether of the same or similar type. The foregoing shall be true whether City’s actions are intentional or unintentional. Developer agrees to waive, as a defense, counterclaim or set off,

any and all defects, irregularities or deficiencies in the authorization, execution or performance of the Public Improvements or this Agreement, as well as the laws, rules, regulations, ordinances or resolutions of City with regards to the authorization,
execution or performance of the Public
Improvements or this Agreement.

20.7 Assignment or Transfer of Agreement
. Developer shall not assign,
hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without prior w
ritten consent of City. Any attempt to do so shall be null and void, and any assignee, hypothecatee, or transferee shall acquire no right or interest by reason of such attempted assignment, hypothecation, or transfer. Unless specifically stated to the co ntrary in City’s written
consent, any assignment, hypothecation, or transfer shall not release or discharge Developer from any duty or responsibility under this Agreement.

20.8 Binding Effect
. Each and all of the covenants and conditions shall be binding on an
d shall inure to the benefit of the Parties, and their successors, heirs, personal representatives, or assigns. This section shall not be construed as an authorization for any Party to assign any right or obligation.

20.9 No Third Party Beneficiaries
. There a
re no intended third party
beneficiaries of any right or obligation assumed by the Parties.

20.10 Invalidity; Severability
. If any portion of this Agreement is declared
invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remai ning
provisions shall continue in full force and effect.

20.11 Consent to Jurisdiction and Venue
. This Agreement shall be construed in
accordance with and governed by the laws of the State of California. Any legal action or proceeding brought to interpret or e
nforce this Agreement, or which in any way arises out of the Parties’ activities undertaken pursuant to this Agreement, shall be filed and prosecuted in the appropriate California State Court in the County of SANTA CLARA, California. Each Party waives the

benefit of any provision of state or federal law providing for a change of venue to any other court or jurisdiction including, without limitation, a change of venue based on the fact that a governmental entity is a party to the action or proceeding, or th at a federal right or question is
involved or alleged to be involved in the action or proceeding. Without limiting the generality of the foregoing waiver, Developer expressly waives any right to have venue transferred pursuant to California Code of Civil
Procedure Section 394.

20.12 Attorneys’ Fees and Costs
. If any arbitration, lawsuit, or other legal action
or proceeding is brought by one Party against the other Party in connection with this Agreement or the Property, the prevailing party, whether by final judgment or arbitration award, shall be entitled t
o and recover from the other party all costs and expenses incurred by the prevailing party, including actual attorneys’ fees (“Costs”). Any judgment, order, or award entered in such legal 39 14

action or proceeding shall contain a specific provision providing f or the recovery of Costs, which
shall include, without limitation, attorneys’ and experts’ fees, costs and expenses incurred in the following: (a) post judgment motions and appeals, (b) contempt proceedings, (c) garnishment, levy, and debtor and third part
y examination, (d) discovery, and (e) bankruptcy litigation. This section shall survive the termination or expiration of this Agreement.

20.13 Counterparts
. This Agreement may be executed in counterpart originals, which taken together, shall constitute one and

the same instrument.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement, the day and year first above written.

40 15

CITY OF

MILPITAS

DEVELOPER

SANGO COURT, L.P.

By:

___________________________

a California limited partnership

Steven G. McHarris

City Manager

By:

RCD GP III LLC

City of MILPITAS

General
Partner

By:

Resources for Community

Development

Sole Member and
Manager

By:
_
__________________________

DanielSawislak
, Executive Director

APPROVED AS TO FORM
:

By:

___________________________

Christopher Diaz

City Attorney

City of MILPITAS

APPROVED

AS TO CONTENT:

By:

___________________________

Lauren Pai, CPA,MPA

Finance Director/Risk Manager

City of MILPITAS

APPROVED

AS TO SUFFICIENCY:

By:

___________________________

Steve Erickson, PE

Director of
Engineering/City Engineer

City of MILPITAS

ATTEST:

By:

___________________________

Wendy Wood

City Clerk

City of MILPITAS

41 16

NOTE:

DEVELOPER
’

S SIGNATURES SHALL BE DULY NOTARIZED, AND

APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE

REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR

OTHER RULES OR REGULATIONS APPLICABLE TO DEVELOPER
’
S
BUSINESS ENTITY.

42 17

All Capacity

Acknowledgment

A
notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF

CALIFORNIA

COUNTY OF
______________

2 2
___, before me, _______________________________, Notary Public, personally

appeared

, who proved to me on the basis of satisfactory

evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to
me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL

Though the information below is not
required by law, it may prove valuable to persons relying on the document

and could prevent fraudulent removal and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER

DESCRIPTION OF ATTACHED DOCUMENT

Individual

Corporate Officer

Title(s)

Title or Type of Document

Partner
(s)

Limited

General

Number of Pages

Attorney
-
In
-
Fact

Trustee(s)

Guardian/Conservator

Date of Document

Other:

Signer is representing:

Name Of
Person(s) Or Entity(ies)

Signer(s) Other Than Named Above

43 18

All Capacity

Acknowledgment

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate
is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA

COUNTY OF
______________

2 2
___, before me, _______________________________, Notary Public, personally

appeared

, who proved to me on the basis of satisfactory

evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/ their
signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and corre
ct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL

Though the information below is not required by law, it may prove valuable to persons relying on the document

and could prevent fraudulent removal and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER

DESCRIPTION OF ATTACHED DOCUMENT

Individual

Corporate Officer

Title(s)

Title or Type of Document

Partner
(s)

Limited

General

Number of Pages

Attorney
-
In
-
Fact

Trustee(s)

Guardian/Conservator

Date of Document

Other:

Signer is representing:

Name Of Person(s) Or Entity(ies)

Signer(s) Other Than Named Above

44 EXHIBIT
“
A
”

LEGAL DESCRIPTION OF PROPERTY

RCD HOUSING PROJECT

Real Property in the City of Milpitas, County of Santa Clara, State of California, described as follows:

ALL OF PARCEL 5, AS SHOWN ON THAT CERTAIN MAP ENTITLED, "PARCEL MAP", WHICH MAP

WAS FILED FOR

RECORD IN THE OFFICE OF THE RECORDER OF THE COUNTY OF SANTA CLARA, STATE OF CALIFORNIA ON APRIL 22, 1974 IN BOOK 338 OF MAPS, AT PAGE(S) 42.

APN: 086
-
36 -
013

45 EXHIBIT
“
B
”

LIST OF PUBLIC IMPROVEMENTS

RCD HOUSING

PROJECT

46 355 SANGO COURT - UPDATED GMP 1/19/2022

ENCROACHMENT SITE IMPROVEMENTS ESTIMATED COSTS

UNIT COST TOTAL
Description Qty Unit Sub Sub

ENCROACHMENT SITE IMPROVEMENTS
SITE DEMOLITION 5,865 sf 1.16 6,800.00$
ROUGH GRADE 5,865 sf 11.41 66,900$
CITY STREET PAVING 5,865 sf 10.64 62,414$
CITY SIDEWALK 1,750 sf 16.80 29,409$
CITY CURB AND GUTTER 513 lf 83.44 42,804$
CITY DRIVEWAY APPROACH 209 sf 20.04 4,189$
CITY STORM & SEWER (4") 37 lf 225.00 8,325$
MANHOLES (1 SSMH) 2 ea 15,000.00 30,000$
DOMESTIC WATER (8") 40 lf 300.00 12,000$
WATER SERVICE LINE (2") 44 lf 175.00 7,700$
WATER SERVICE LINE (4") 137 lf 225.00 30,825$
STRIPING/ PARKING STRIPING 1 ls 850.00 850$
DOMESTIC WATER LINE (12") 25 lf 425.00 10,625$
SEWER LINE (8") 44 lf 350.00 15,400$
STORM LINE (15") 260 lf 450.00 117,000$
SPECIAL STORM-SEWER MANHOLE #1 (sheet 9) 1 ea 15,000.00 15,000$ SLURRY SEAL ENTIRE CUL-DE-SAC 30,650 sf 0.90 27,700$
FIRE WATER (6") 162 lf 200.00 32,400$
FIRE HYDRANT 2 ea 16,500.00 33,000$
JOINT TRENCH 260 lf 200.00 52,000$
CATV 173 lf 185.00 32,005$
UTILITY BOXES 3 ea 3,500.00 10,500$
TRAFFIC CONTROL 1 ls 2,500.00 2,500$
CLEANOUT 1 ea 1,850.00 1,850$
RECLAIMED WATER 924 lf 575.00 531,300$
VALVES FOR 8' RECYCLED MAIN 3 ea 2,500.00 7,500$
BLOW-OFF VALVE 1 ea 3,000.00 3,000$
BIO-FILTRATION PLANTER 384 sf 17.86 6,857$
BIO-FILTRATION PLANTER WALLS 140 lf 23.39 3,275$
STORMWATER TRASH CAPTURE INLET AT PLANTER 2 ea 1,200.00 2,400$ PLANTING & STREET TREES 1 ls 31,415.00 31,415$
IRRIGATION 1 ls 10,519.00 10,519$
ON-GRADE PLANTER (no planter walls) 192 sf 35.29 6,775$ SERVICE CONNECTION (list type and qty, including valves) Domestic Water - Street Connection 2 ea 3,000.00 6,000$ Fire Water - Street Connection 4 ea 3,000.00 12,000$
Recycled Water - Connection to existing 1 ea 6,000.00 6,000$ Storm Drain - Connection to existing 1 ea 4,500.00 4,500$ Sanitary Sewer - Connection to existing 1 ea 3,500.00 3,500$ STREETLIGHT CONDUIT EXTENSION 150 lf 35.00 5,250$
STREETLIGHT 4 ea 21,250.00 85,000$
ADJUST EXISTING UTILITY BOXES TO GRADE 1 ls 950.00 950$ DRIVEWAYS 267 sf 13.66 3,647$
PEDESTRIAN TRAIL 1,537 sf 44.51 68,408$
STABALIZED DG AND EDGING AT PEDESTRIAN TRAIL 1 ls 10,864.00 10,864 $ ENCROACHMENT SITE IMPROVEMENTS SUBTOTAL 1,461,355$
24,843.04$
59,448$
10,229$
29,227$
1,585,103$
PROPERTY LIABILITY & DAMAGE / 1000
NIBBI OVERHEAD & PROFIT (4%)

NIBBI PAYMENT & PERFORMANCE BOND
CONSTRUCTION CONTINGENCY (2%)
TOTAL
47 EXHIBIT
“
C
”

SURETY BONDS AND OTHER SECURITY

RCD HOUSING

PROJECT

As evidence of understanding the provisions contained in this Agreement, and of the Developer ’
s
intent to comply with same, the Developer has submitted the below described sec urity in the
amounts required by this Agreement, and has affixed the appropriate signatures thereto:

PERFORMANCE BOND PRINCIPAL AMOUNT:

1,585,103

Surety:
_______________________________________

Attorney
-
in
-
fact:
________________________________

Address:
_____________________________________
_

______________________________________________

MATERIAL AND LABOR BOND PRINCIPAL AMOUNT:

$ 1,585,103

Surety:
_______________________________________

Attorney
-
in
-
fact:
________________________________

Address:
_____________________________________
_

______________________________________________

48 BOND NO. _____________
______

INITIAL PREMIUM: ___________________

SUBJECT TO RENEWAL

CITY OF

MILPITAS

RCD HOUSING PROJECT

IMPROVEMENTS

PERFORMANCE BOND

KNOW ALL

PERSONS

BY THESE PRESENTS:

WHEREAS the City of

MILPITAS
, California (
“
City
”
) and
___________________ _______________
__________________________ (
“
Principal
”
), have
executed an agreement for work consisting of, but not limited to, the furnishing all labor, materials, tools, equipment, services, and incidentals for all grading, roads, paving, curbs and gutters, pathways, s
torm drains, sanitary sewers, utilities, drainage facilities, traffic controls, landscaping, street lights, and all other required facilities for
the RCD Housing Project

(
“
Public
Improvements
”
);

WHEREAS, the Public Improvements to be performed by
Principal are more
particularly set forth in that certain Agreement for Completion of Pubic Improvements dated _______________________, ________ (
“
Improvement Agreement
”
);

WHEREAS, the Improvement Agreement is hereby referred to and incorporated
herein by reference; and

WHEREAS, Principal is required by the Improvement Agreement to provide a good and sufficient bond for performance of the Improvement Agreement, and to guarantee and warranty the Public Improvements constructed thereund
er.

NOW, THEREFORE, Principal and ______________________________ (
“
Surety
”
), a corporation organized and existing under the laws of the State of ______________________, and duly authorized to transact business under the laws of the State of California, ar
e held and firmly bound unto City in the sum of _____________ dollars ($___________________), said sum being not less than one hundred percent (100%) of the total cost of the Public Improvements as set forth in the Improvement Agreement, we bind ourselves,

our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION is such, that if Principal, his or its heirs, executors, administrators, successors or assigns, shall in all

things stand to and abide by, and
well and truly keep and perform the covenants, conditions, agreements, guarantees, and warranties in the Improvement Agreement and any alteration thereof made as therein provided, to be kept and performed at the time and
in the manner therein specified and in all respects according to their intent and meaning, and to indemnify and save harmless City, its officers, employees, and agents, 49 as stipulated in the Improvement Agreement, then this obligation shall become null and void;
otherwise it shall be and remain in full force and effect.

As part of the obligation secured hereby, and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorney
’
s fees, incurred by City in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered.

Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or addition to the t
erms of the Improvement Agreement, or to any plans,
profiles, and specifications related thereto, or to the Public Improvements to be constructed thereunder, shall in any way affect its obligations on this bond, and it does hereby waive notice of any such
change, extension of time, alteration, or addition.

This bond is executed and filed to comply with Section 66499 et

seq
. of the
Government Code of California as security for performance of the Improvement Agreement and security for the one
-
year guarantee a
nd warranty of the Public Improvements.

50 IN WITNESS WHEREOF, the seal and signature of the Principal is hereto affixed, and the corporate seal and the name of the Surety is hereto affixed and attested by its duly authorized Attorney
-
in
-
Fact at ____________
___________, this _____ day of _______________,
______.

(Corporate Seal)

Principal

Title

Executive Director

(Corporate Seal)

Surety

Attorney
-
in
-
Fact

(Attach Attorney
-
in
-
Fact Certificate)

Title

The rate of premium on this bond is ____________ per thousand. The total amount of premium charges is $_______________________________.

(The above must be filled in by corporate attorney.)

THIS IS A REQ

UIRED FORM

Any claims under this bond may be addressed to:

(Name and Address of Surety)

___________________________________________

(Name and Address of Agent or

______
_____________________________________

Representative for service of

___________________________________________

process in California, if different

___________________________________________

from above)

(Telephone number of Surety

___________________________________________

and Agent or Representative for

service of process in California)

51 BOND NO. ___________________

INITIAL PREMIUM: ___________________

SUBJECT TO RENEWAL

CITY OF

MILPITAS

RCD HOUSING PROJECT

IMPROVEMENTS

LABOR AND MATERIAL BOND

KNOW ALL

PERSONS

BY THESE PRESENTS:

WHEREAS the City of

MILPITAS
, California (
“
City
”
) and
___________________ ______________________________________ ( “
Principal
”
), have
executed an agreement for work consisting of, but

not limited to, the furnishing all labor, materials,
tools, equipment, services, and incidentals for all grading, roads, paving, curbs and gutters, pathways, storm drains, sanitary sewers, utilities, drainage facilities, traffic controls, landscaping, str
eet lights, and all other required facilities for
the RCD Housing Project

(
“
Public
Improvements
”
);

WHEREAS, the Public Improvements to be performed by Principal are more particularly set forth in that certain Agreement for Completion of Pubic Improvements dated
_______________________,
2021
(
“
Improvement Agreement
”
);

WHEREAS, the Improvement Agreement is hereby referred to and incorporated herein by reference; and

WHEREAS, Principal is required to furnish a bond in connection with the Improvement Agreement p
roviding that if Principal or any of its subcontractors shall fail to pay for any materials, provisions, or other supplies, or terms used in, upon, for, or about the performance of the Public Improvements, or for any work or labor done thereon of any kind,

or
for amounts due under the provisions of Title
3 (commencing with section
9000
) of Part
6 of
Division
4 of the California Civil Code, with respect to such work or labor, that the Surety on this bond will pay the same together with a reasonable attorney ’
s fee in case suit is brought on the
bond.

NOW, THEREFORE, Principal and _________________________ ( “
Surety
”
), a
corporation organized and existing under the laws of the State of ______________________, and duly authorized to transact business under the laws of the State of California, are held and firmly bound unto City and to any and all
contractors, subcontra
ctors,
material
suppliers
, persons,
companies or corporations furnishing materials, provisions, and other supplies used in, upon, for or about the performance of the Public Improvements, and all persons, companies or corporations renting or hiring teams, o
r implements or machinery, for or contributing to the Public Improvements to be done, and all persons performing work or labor upon the same and all persons supplying both work and materials as aforesaid excepting the Principal, the sum of ________________
____
dollars
, ($______________), said sum being not less than 100% of the 52 total cost of the Public Improvements under the terms of the Improvement Agreement, we bind ourselves, our heirs, executors and administrators, successors and assigns jointly and sev erally,
firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH that if the Principal, his or its subcontractors, heirs, executors, administrators, successors, or assigns, shall fail to pay for any materials, provisions, or other supplies or mac
hinery used in, upon, for or about the performance
of the Public Improvements, or for work or labor thereon of any kind, or fail to pay any of the persons named
herein
, or amounts due under the Unemployment Insurance Code with respect to work or labor perf
ormed by any such claimant, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the contractor and his subcontractors pursuant to Section 13020 of the Unemployment Insu
rance Code with respect to such work and labor, and all other applicable laws of the State of California and rules and regulations of its agencies, then said Surety will pay the same in or to an amount not exceeding the sum specified herein.

As part of the

obligation secured hereby, and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorney
’
s fees, incurred by City in successfully enforcing such obligation, all to be t
axed as costs and included in any judgment rendered.

This bond is executed and filed to comply with Section 66499 et

seq
. of the
California Government Code as security for payment to contractors, subcontractors, and persons furnishing labor, materials, or
equipment for construction of the Public Improvements or performance of the Improvement Agreement. It is hereby expressly stipulated and agreed that this bond shall inure to the benefit of any and all persons, companies, and corporations entitled to file claims under Title
3 (commencing with Section
9000
) of Part
6 of Division
4 of the California
Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond.

Surety, for value received, hereby stipulates and agrees that no change, extension
of time, alteration, or addition to the terms of the Improvement Agreement, or to any plans, profiles, and specifications related thereto, or to the Public Improvements to be constructed thereunder, shall in any way affect its obl
igations on this bond, and it does hereby waive notice of any such change, extension of time, alteration, or addition.

53 IN WITNESS WHEREOF, the seal and signature of the Principal is hereto affixed, and the corporate seal and the name of the Surety is here to affixed and attested by its duly
authorized Attorney
-
in
-
Fact at _______________________, this _____ day of _______________, ______.

(Corporate Seal)

Principal

Title

(Corporate Seal)

Surety

Attorney
-
in
-
Fact

(Attach Attorney
-
in
-
Fact Certificate)

Title

The rate of premium on this bond is ____________ per thousand. The total amount of premium charges is $_______________________________.

(The above must be filled in by corporate attorne
y.)

THIS IS A REQUIRED FORM

Any claims under this bond may be addressed to:

(Name and Address of Surety)

___________________________________________

(Name and Address o
f Agent or

___________________________________________

Representative for service of

___________________________________________

process in California, if different

___________________________________________

from above)

(Telephone number of Surety

___________________________________________

and Agent or Representative for

service of process in California)

54 All Capacity

Acknowledgment

A notary public or other officer completing this certificate verifies only the identi
ty of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA

COUNTY OF
______________

2 1
___, before me,
_______________________________, Notary Public, personally

appeared

, who proved to me on the basis of satisfactory

evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they
executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under t
he laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL

Though the information below is not required by law, it may prove valuable to persons relying on the document

and could prevent fraudulent removal and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER

DESCRIPTION OF ATTACHED DOCUMENT

Individual

Corporate Officer

Title(s)

Title or Type of
Document

Partner
(s)

Limited

General

Number of Pages

Attorney
-
In
-
Fact

Trustee(s)

Guardian/Conservator

Date of Document

Other:

Signer is representing:

Name Of Person(s) Or Entity(ies)

Signer(s) Other Than Named
Above

55 All Capacity

Acknowledgment

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or
validity of that
document.

STATE OF CALIFORNIA

COUNTY OF
______________

2 1
___, before me, _______________________________, Notary Public, personally

appeared

, who proved to me on the basis of satisfactory

evidence to be the person(s)
whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed
the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL

Though the information below is not required by law, it may prove valuable to persons relying on the document

and could prevent fraudulent removal and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER

DESCRIPTION OF ATTACHED DOCUMENT

Individual

Corporate Officer

Title(s)

Title or Type of Document

Partner
(s)

Limited

General

Number of Pages

Attorney
-
In
-
Fact

Trustee(s)

Guardian/Conservator

Date of Document

Other:

Signer is representing:

Name Of Person(s) Or Entity(ies)

Signer(s) Other Than Named Above

56 CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: Motion to Reconfirm Findings and Determinations Under Resolution No. 9105 and Assembly Bill 361 for the Continuation of Virtual Meetings Category: Consent Calendar-Leadership and Support Services Meeting Date: 2/1/2022
Staff Contact: Christopher J. Diaz, City Attorney, (408) 586-3040 Recommendation: Move to reconfirm findings and determinations under Resolution No. 9105 and Assembly Bill 361 for the continuation of virtual meetings.

Background:

On March 17, 2020, in the face of the COVID -19 pandemic, Governor Gavin Newsom issued Executive Order N-29-20 suspending certain provisions of the Ralph M. Brown Act in order to allow for local legislative bodies to conduct their meetings completely telephonically or by other electronic means.

The provisions in the Brown Act that were suspended by the Governor’s Executive Orde r are contained at Government Code Section 54953(b)(3) and require that when teleconferencing is used, outside of a statewide emergency, that the following occur:
 An agenda is required to be posted at all locations, including any teleconference locations  Each teleconference location must be identified on the actual agenda  Each teleconference location shall be accessible to the public  A quorum of the legislative body must be in the jurisdiction With the Governor’s Executive Order, the four above requirements were suspended, allowing Councilmembers to not have to post an agenda at their teleconference location, not have to identify their location on the meeting agenda, not have to ensure public accessibility at the teleconference location, and the legislative body did not need a quorum present in the jurisdiction. As the Council is well aware, this allowed all City Council meetings and other meetings of legislative bodies of the City to be conducted by Zoom with councilmembers, commission members, committee members, and staff all joining from remote virtual locations.

The suspension of certain provisions of the Brown Act was further extended by the Governor on June 11, 2021 by the issuance of Executive Order N -08-21 which continued to allow for complete virtual meetings until September 30, 2021.

With the expiration of the Governor’s Executive Order and the uncertainty that surrounded the Governor’s potential recall, the State Legislature also took the remote meeting issue into its own hands through the adoption of Assembly Bill 361, which is explained in more depth in the Analysis section below.

On October 5, 2021, the City Council adopted Resolution No. 9105, making findings that there is an existing State of Emergency and that state or local officials continue to recommend social distancing measures to prevent the spread of COVID -19. In particular, the r esolution included reference to Cal-OSHA regulation 3205, which 57 recommends physical distancing in the workplace. By motion and majority vote, the City Council may reconfirm the findings of Resolution No. 9105 and continue to hold virtual meetings pursuant to AB 361.

Analysis:

On September 16, 2021, the Governor signed AB 361, which allows legislative bodies to meet virtually provided there is a state of emergency declared by the Governor, and either (1) state or local officials have imposed or recommended measures to promote social distancing; or (2) the legislative body determines by majority vote that meeting in person would present imminent risks to the health and safety of attendees. The Governor by executive order signed on September 20, 2021, suspended the effective date of AB 361 to October 1, 2021. As a result, if the City desires to have virtual meetings on or after October 1, 2021, it must do so consistent with the requirements of AB 361.

AB 361 preserves many of the provisions of the earlier executive orders , including the suspension of the four teleconferencing requirements noted above, while also adding new requirements to the management of remote and teleconference public meetings in order to better achieve the levels of transparency that the Brown Act demands. Specifically, AB 361 imposes two new rules on remote public meetings:

1. Local governments and agencies hosting teleconference meetings in lieu of traditional in -person public meetings must permit direct public comment during the teleconference, and must leave open the opportunity for public comment until the comment period for a given item is closed during the ordinary course of the meeting. The opportunity to make public comment must be of a sufficient duration so as to allow actual public participation.

2. Any action by the governing body during a public teleconference meeting must occur while the agency is a ctively and successfully broadcasting to members of the public through a call -in option or an internet-based service option. If a technical disruption within the agency’s control prevents members of the public from either viewing the meeting of the public agency, or prevents members of the public from offering public comment, the agency must cease all action on the meeting agenda until the disruption ends and the broadcast is restored. Action taken during an agency-caused disruption may be challenged as a violation of the Brown Act.

In order to continue to qualify for AB 361’s waiver of in -person meeting requirements, the City Council must, within thirty (30) days of its first meeting under AB 361, and every thirty (30) days thereafter, make findings that (a) state or local officials continue to recommend measures to promote social distancing, or that (b) an in-person meeting would constitute an imminent risk to the safety of attendees.

The above conditions continue to exist at this time, and staff recommend s that the City Council by motion reconfirm the findings made in Resolution No. 9105 so that the City Council and all other subordinate legislative bodies may continue to meet virtually.

Lastly, it is important t o that AB 361 is optional. If the City Council wishes, it may meet in person. In addition, hybrid meetings are permissible. However, according to City Management, there is not a hybrid option for Commissions, Committees and Task Forces at the City. Thus, regardless of whether the City Council may prefer to meet in person, City Management is recommending that the City Council reconfirm the findings in the resolution to ensure all other Commission, Committee, and Task Force meetings can continue to meet and allow the public to meet remotely without risking public health.

Policy Alternatives:

Alternative 1: Do not by motion reconfirm the findings made in the resolution making findings and determinations under Assembly Bill 361 for the continuation of virtual meetings.

Pros: None
Cons: Many of the existing Commission, Committee, and Task Force meetings will not be able to meet virtually or through a hybrid format forcing all staff, commission or committee members, and the public to attend meetings in person.
58 Reason not recommended: The COVID-19 pandemic continues to be a global health issue and by forcing commission, committee, and task force meetings to be in person, public health may be put at risk.

Fiscal Impact:

The City Council’s reconfirmation of the findings made in the resolution to continue with virtual meetings will maintain the status quo and no financial impact is anticipated by the reconfirmation of the findings.

California Environmental Quality Act:

The City Council’s reconfirmation of the findings made in the resolution is not a project under the California Environmental Quality Act (CEQA) Guideline 15378 (b)(5) as it constitutes an organizational or administrative activity of the government that will not result in direct or indirect physical changes in the environ ment. Further, virtual meetings are likely to reduce certain impacts associated with vehicular travel related to in-person public meetings.

Recommendation:

Move to reconfirm findings and determinations under Resolution No.9105 and Assembly Bill 361 for the continuation of virtual meetings

Attachment
Resolution 9105
59 60
61 CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: Move to waive the second reading beyond the title and adopt Ordinance No. 297.1 amending Milpitas Municipal Code Title XII, Chapter 1 (Affordable Housing Ordinance) Category: Consent Calendar-Community Development
Meeting Date: 2/1/2022
Staff Contact: Sharon Goei, Building Safety and Housing Director, 408-586-3260 Recommendation: Move to waive the second reading beyond the title and adopt Ordinance No. 297.1 amending Milpitas Municipal Code Title XII, Chapter 1 (Affordable Housing Ordinance).

Background:

At the January 18, 2022 City Council meeting, Council conducted the first reading and introduced Ordinance No. 297.1 to amend the Affordable Housing Ordinance to encourage more on-site affordable housing production and to add clarity and consistency throughout the ordinance. A detailed discussion of the key changes can be found in the January 18, 2022 agenda report.

Ordinance No. 297.1 is now ready for second reading and adoption.

Fiscal Impact:

There is no fiscal impact in conducting the second reading and adopting the ordinance.

California Environmental Quality Act:

The second reading and adoption of this Ordinance is (1) not a Project under the California Environmental Quality Act (CEQA) and is therefore exempt, pursuant to Title 14 of the California Code of Regulations, Section 15378(b)(4)4), that adoption of this ordinance is exempt from the requirements of the California Environmental Quality Act (CEQA) because it constitutes a governmental fiscal activity that does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment; (2) statutorily exempt pursuant to CEQA Guidelines section 15267 (Financial Assistance to Low or Moderate Income Housing; (3) not intended to apply to specifically identified affordable housing projects and as such it is speculative to evaluate any such future project now and, moreover, they will be subject to appropriate environmental review at such time as approvals for those affordable housing project are considered; and/or (4) not intended to, nor does it, provide CEQA clearance for future development-related projects by mere establishment or payment of the fees. Each of the foregoing provides a separate and independent basis for CEQA compliance and, when viewed collectively, provides an overall basis for CEQA compliance.

Recommendation:

Move to waive the second reading beyond the title and adopt Ordinance No. 297.1 amending Milpitas Municipal Code Title XII, Chapter 1 (Affordable Housing Ordinance).

Attachment:

Ordinance No. 297.1 for adoption

62 38077.01007\34698461.1

Ordinance No. 297.1

1 REGULAR

NUMBER: 297.1

TITLE: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MILPITAS AMENDING TITLE XII, CHAPTER 1 OF THE MILPITAS MUNICIPAL CODE

RELATING TO AFFORDABLE HOUSING AND MAKING CEQA EXEMPTION

FINDINGS

HISTORY: This Ordinance was introduce d (first reading) by the City Council at its meeting of January 18, 2022 , upon motion by Councilmember Chua and was adopted (second reading) by the City Council at its meeting of _______________, upon motion by ____________________________. The Ordinance was duly passed and ordered published in accordance with law by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST: APPROVED:

________________________________ __________________________ Wendy Wood, City Clerk Rich Tran, Mayor

APPROVED AS TO FORM:

________________________________
Christopher J. Diaz, City Attorney

63 38077.01007\34698461.1

Ordinance No. 297.1

2 RECITALS AND FINDINGS:

WHEREAS, the Bay Area is experiencing a severe housing crisis, especially in providing housing affordable to very low, low and moderate-income households; and

WHEREAS, existing local, state and federal resources are insufficient to meet the City of Milpitas’ needs for affordable housing; and

WHEREAS, the City’s 2015 -2023 Housing Element provides that the City will facilitate the development of new affordable housing units, and

WHEREAS, the courts have recognized that a city can impose requirements to include that new developments include a percentage of affordable housing units as a valid exercise of the city’s police power;

WHEREAS, in 2017, the State of California enacted AB 1505, codified at California Government Code §§ 65850 -65850.1, which supersedes the court’s ruling in Palmer/Sixth Street Properties v. City of Los Angeles, and establishes that cities can adopt ordinances requiri ng that rental housing development include a percentage of units affordable to very low, low or moderate income households; and

WHEREAS, on June 19, 2018, the City Council adopted Ordinance No. 297 adding Title XII, Chapter 1 to the Milpitas Municipal Co de (the Affordable Housing Ordinance) to establish inclusionary affordable housing requirements and a fee program to f oster the development of affordable housing projects within the City and the region; and

WHEREAS, the adoption of the Affordable Housing Ordinance has been effective in furthering the City’s affordable housing goals, and has resulted in the development of additional affordable housing units within the City; and

WHEREAS, in addition to ensuring that affordable housing units are built within the City, the City Council desires to ensure that affordable housing developed within the City is integrated with new market rate housing development and not segregated to select areas of the City; and

WHEREAS, in order to ensure that affordable housing constructed pursuant to the Affordable Housing Ordinance is integrated into new market rate residential development to the greatest extent possible, the City Council directed staff to prepare an amendment to the Affordable Housing Ordinance to incentivize and ensure on -site development of affordable housing to the extent possible, and to make other clarifying amendments to the Affordable Housing Ordinance; and

WHEREAS, consistent with Council direction, City staff prepared proposed amendments to the Affordable Housing Ordinance to strengthen the City Council’s required findings before allowing alternative means of compliance for ownership housing and incentivizing developers to build affordable units on -site, while still retaining alternative means of comp liance with the Affordable Housing Ordinance in order to maint ain flexibility and ensure that the Affordable Housing Ordinance will not serve as an impediment to residential development in the City; and

WHEREAS, on December 8, 2021, City staff posted the proposed amendments to the Affordable Housing Ordinance on the City’s website along with a written summary of the proposed changes, and City staff thereafter presented the proposed amendments to the Affordable Housing Ordinance to 64 38077.01007\34698461.1

Ordinance No. 297.1

3 stakeholders in the local development community as part of a Community Development Roundtable meeting on December 16, 2021, and received feedback on the proposed amendments from those stakeholders; and

WHEREAS, on December 1 7, 2021, City staff hosted a virtual community meeting t o gather input from the broader community and residents on proposed amendments to the Affordable Housing ordinance. City staff presented the proposed amendments at this meeting and received feedback from the members of the community; and

WHEREAS, on January 18, 2022 , the City Council held a duly noticed public meeting and considered the proposed amendments to the Affordable Housing Ordinance as set forth in this Ordinance, together with all other information relevant to eva luation and adoption of this Or dinance, including but not limited to the staff materials provided herewith, staff presentations and all oral and written communications received at or before the duly noticed public meeting; and

WHEREAS, this Ordinance is consistent with the Milpitas General Plan as a whole and implements the Milpitas a dopted Housing Element , as well as other General Plan goals, policies and programs.

NOW, THEREFORE, the City Council of the City of Milpitas does ordain as follows:

SECTION 1. RECORD AND BASIS FOR ACTION

The City Council has duly considered the full record before it, which includes but is not limited to all City staff reports, including reports presented to the City Council, testimony by staff and the public, and other materials and evidence submitted o r provided to the City Council. Furthermore, the recitals set forth above are found to be true and correct and are an integral part of the Council’s decision and are hereby adopted as findings and incorporated herein by reference.

SECTION 2. AMENDMENT OF MILPITAS MUNICIPAL CODE TITLE XII, CHAPTER 1

Chapter 1 of Title XII of the Milpitas Municipal Code is hereby amended to read as follows:

TITLE XII - HOUSING

CHAPTER 1 - AFFORDABLE HOUSING ORDINANCE
Section 1 - Purpose
This Chapter shall be known as the "Affordable Housing Ordinance." XII-1-1.00 - Purpose
Purpose of this Chapter is to:
(a) Enhance the public welfare and assure that further housing development contributes to the attainment of the City's housing goals by increasing the production of res idential units affordable by households of very low, low and moderate income.
65 38077.01007\34698461.1

Ordinance No. 297.1

4 (b) Assure that the limited remaining developable land in the City's planning area is utilized in a manner consistent with the City's housing policies and needs.

XII-1-1.01 - Applicability
All land use entitlement applications not determined or deemed "complete" as defined in Government Code Section 65943 by the effective date of the ordinance are subject to the requirements of this Chapter.

Section 2 - Definitions
XII-1-2.00
As used in this Chapter, each of the following terms shall be defined as follows:

XII-1-2.01
“Accessory dwelling unit” shall have the meaning set forth in Section XI -10-13.8 of this Code.

XII-1-2.02
"Affordable Housing Cost" means the maximum amount that a hou sehold may be required to pay to live in an affordable unit. The City shall determine affordable housing costs for each affordable unit type within a proposed development at the time of project approval, and the affordable housing cost may be adjusted ann ually to reflect the current area median income for Santa Clara County.

For rental units, Affordable Housing Cost shall be an annual rent amount, inclusive of an allowance for tenant payment of utilities, that does not exceed 30% of maximum gross income level for very low or low income households as defined herein (as applicable to the affordable unit), adjusted for household size.

For ownership units, Affordable Housing Cost shall be a sales price that results in annual housing expenses that do not excee d 35% of the maximum gross income level for very low, low or moderate income households as defined herein (as applicable to the affordable unit) adjusted for household size.

The City may adopt administrative guidelines to establish criteria to be utiliz ed in calculating affordable housing cost pursuant to this Section.

XII-1-2.03
"Affordable Housing Fund" or "Fund" means a fund established pursuant to the Chapter as described in Section XII-1-8.00, et seq., and in which all fees collected through this Ch apter shall be placed.

XII-1-2.04
"Affordable unit" means an ownership or rental dwelling unit, including senior housing, that is rented or sold at an affordable housing cost to households with very low, low, or moderate incomes as defined in this Chapter, provided, however, that an accessory dwelling unit shall not be counted as an 66 38077.01007\34698461.1

Ordinance No. 297.1

5 affordable unit for purposes of satisfying the affordability requirements set forth in Section 3 of this Chapter.

XII-1-2.05
"Applicant" means any person, firm, partnership, ass ociation, joint venture, corporation, or any entity or combination of entities (including but not limited to a "developer") that seeks city real property development permits or approvals or bears any responsibility with respect to the subject real property .

XII-1-2.06
"Dwelling unit" means a dwelling designed and intended for occupancy by one household.

XII-1-2.07
"Low Income Household" shall have the same definition as set forth for the term “lower income household: in California Health & Safety Code secti on 50079.5. The income limits for low income households in Santa Clara County are published and updated periodically by the State Department of Housing and Community Development in California Code of Regulations, Title 25, Section 6932.

XII-1-2.08
“Mixed Use Development” means a development that includes residential and non -residential uses in a vertical or horizontal orientation. All of the provisions of this Chapter that pertain to residential development shall apply to the residential uses and all of the provisions of Section 5 of this Chapter shall apply to the non -residential uses, respectively.

XII-1-2.09
"Moderate Income Household" shall have the definition as set forth in California Health & Safety Code section 50093(b). The income limits for mod erate income households in Santa Clara County are published and updated periodically by the State Department of Housing and Community Development in California Code of Regulations, Title 25, Section 6932.

XII-1-2.10
"Non-Residential development project" m eans any planned district, subdivision map, conditional use permit or other discretionary or non -discretionary City land use approval, which authorizes new construction of gross square feet of nonresidential space, the conversion of residential use to a nonresidential use, or the conversion of exempt space to non -exempt space, including, but not limited to, retail, hotel, motel (including motel, motor hotel, inn and auto court), office, professional office, other commercial, light industrial, data centers a nd warehouses.

XII-1-2.11
“On-site” means that the affordable units are provided within the boundaries of the proposed development
XII-1-2.12
67 38077.01007\34698461.1

Ordinance No. 297.1

6 "Residential Ownership Project" means any residential project that includes the creation of residential dwelling units that may be sold individually. A residential ownership project also includes condominium conversions.

XII-1-2.13
"Residential Rental Project" means a residential project or property under common ownership, or portion thereof that creates living units that cannot be sold individually.

XII-1-2.14
"Resale controls and/or rent restrictions" means legal restrictions by which the affordable units shall be restricted to ensure that the unit remains affordable to very low, low, or moderate income households, as applicable, for a period of not less than 55 years. With respect to rental units, such rent restrictions shall be in the form of a regulatory agreement recorded against the applicable property. With respect to owner-occupied units, such resale controls s hall be in the form of resale restrictions, deeds of trust, and/or other similar documents recorded against the applicable property.

XII-1-2.15
"Residential development" includes, without limitation, detached single -family dwellings, multiple - dwelling structures, groups of dwellings, condominium or townhouse developments, condominium conversions, cooperative developments, mixed use developments that include dwelling units, and residential land subdivisions intended to be sold to the general public.

XII-1-2.16
"Very Low Income Household" shall have the definition as set forth in California Health & Safety Code section 50105. The income limits for very low income households in Santa Clara County are published and updated periodically by the State Department o f Housing and Community Development in California Code of Regulations, Title 25, Section 6932.

Section 3 - Minimum Residential Development General Requirements XII-1-3.00 - 15 Percent Affordability Requirement
All new residential development projects of t en units or more designed and intended for permanent occupancy shall construct 15 percent of the total number of dwelling units within the development as affordable units, except as otherwise provided by this Chapter. Accessory dwelling units shall not be included to calculate the total number of dwelling units that must be constructed pursuant to this section. The foregoing requirement shall be applied no more than once to an approved development (and generally at the tentative map stage), regardless of t he changes in the character or ownership of the development, provided the total number of units does not change. If the 15 percent calculation results in a fractional unit that is less than 0.5 (i.e., less than half a unit), the developer may pay an in -lieu fee for that fractional unit, as more specifically outlined in Section 4 of this Chapter. A fractional unit equal to 0.5 or greater shall be rounded up, and the project must provide one affordable unit on -site to satisfy any fractional obligation where an in-lieu fee is not paid.

XII-1-3.01 - Allocation of units to income levels
68 38077.01007\34698461.1

Ordinance No. 297.1

7 Affordable units provided pursuant to this Section shall be allocated to households with a minimum percentage of very low, low, and moderate income levels as follows:

Rental
Units
Ownership
Units
Very low or low income households 100% 0%
Very low, low or moderate income households 0% 100%

XII-1-3.02 - Conditions of approval
Any tentative map, conditional use permit, or site development review approving residential or mixe d- use development projects subject to this Chapter shall contain conditions sufficient to ensure compliance with the provisions of this Chapter. Such conditions shall detail the number of affordable units required, specify the schedule of construction of a ffordable units, set forth the applicant's manner of compliance with this Chapter, and require the execution of an agreement imposing appropriate resale controls and/or rental restrictions on the affordable units. Any omission or failure to adopt condition s of approval or any of the details or other specifications regarding compliance with this Chapter shall not waive the City's rights to enforce any provision, nor relieve any applicant of its obligations to comply with, all requirements of this Chapter.

At the time of filing a planning application for a residential development subject to this article, the developer shall provide the following information in addition to information specified elsewhere for the applicable planning permit(s):

1. The number of market rate and affordable units proposed on-site, which should include the distribution of units by bedroom size (i.e., studio, one bedroom, two bedroom, etc.) for the total project, market rate units, and affordable units.

2. The tenure of the market rate and affordable units.

3. Gross square footage of building by each use including parking uses.

4. Gross square footage of project’s proposed total residential area and gross square footage of existing residential area.

5. Gross square footage of project’s proposed non-residential floor area, gross square footage of existing non-residential floor area that will remain as is, and any square footage of new or proposed to be converted non-residential floor area that is exempt from paying affordable housing impact fees pursuant to Section 5 of this Chapter.

6. Habitable square feet for residential units, and net residential square feet of the total project, affordable units and market rate units.

7. The unit sizes (net residential square feet per unit) for the total project, market rate units, and affordable units.

8. The proposed location of the market rate and affordable units by building and location on each floor of a building.

9. Any interior amenities in the affordable units that would differ from market rate units, including, but not limited to, floor coverings, appliances, plumbing and electrical fixtures.

10. The schedule for production of affordable units in phased residential development. 69 38077.01007\34698461.1

Ordinance No. 297.1

8 11. Any exceptions or alternatives proposed to comply with this article, including reasons why the findings required to approve such exceptions or alternatives can be met.

XII-1-3.03 - Concurrent construction of affordable units All affordable units in a project or phase of a project shall be constructed prior or concurrently with market-rate units, unless the City Manager or designee determines in writing that extenuating circumstances exist that make concurrent construction infeasible or impractical. In phased developments, the affordability requirement will be calculated on the basis of the wh ole development, but affordable units shall be developed in advance or concurrently with market rate units in each phase unless the City Manager or designee determines in writing that extenuating circumstances exist that make concurrent construction infeas ible or impractical. If this occurs, a schedule must be developed by the applicant and approved by the City Manager to ensure that affordable units are built expeditiously and before final discretionary permits are issued. Each phase must include the requ ired number of affordable units based on the number of market -rate units in that phase, and on -site affordable housing units must be developed concurrently with the market -rate units in each phase.

XII-1-3.04 - Design and distribution of affordable units Affordable units shall meet the following requirements:

1. The bedroom mix of the affordable units should be proportionate to the bedroom mix of market rate units, provided that the City may allow a different unit mix to meet other City goals as determined by the City Council.

2. The square footage of the affordable housing units must be reasonably consistent with the market rate units in the development although smaller unit sizes may be allowed by the Director or Building Safety and Housing if the developer pro vides adequate justification and reasons why the provision of small unit sizes would further the City’s housing goals and this Chapter.

3. All affordable units shall be reasonably comparable in terms of floor plan and base finish amenities to market rate un its in the proposed development.

4. The quality of the exterior design, landscaping, and construction of the affordable units shall be consistent with the other units in the proposed development. When affordable units are built off-site they shall be of equi valent or of higher quality compared with the market rate units.

5. Affordable units shall have the same access to common entrances from the exterior as market rate units;

6. Affordable units shall have the same access to all project amenities and recreational facilities available to market rate units. Off -site projects shall have convenient access to equivalent project amenities and recreational facilities compared to the market rate units.

7. All affordable units shall be reasonably dispersed throughout the pro ject and for residential structures higher than eight stories, the affordable units shall be evenly distributed throughout the bottom 60% of the floors or higher.

Section 4 - Exceptions to On-Site Development of 15 Percent Affordable Units Project applican ts' projects shall construct 15 percent of the total number of dwelling units within any development as affordable units, except as provided pursuant to this Section. All exceptions to the requirement to construct affordable units on -site for a project wit h ownership units shall require City Council approval, which shall be obtained at or prior to the last discretionary approval for development of the project.
70 38077.01007\34698461.1

Ordinance No. 297.1

9 A. Ownership Projects: The City may allow an exception to the requirement to construct on -site affordable units for a residential ownership project when the applicant contributes to the City’s affordable housing needs through one of the alternatives set forth in Subsections XII -1-4.00-XII-1-4.02, provided that prior to City Council approval to the req uested exception, the City Council must make the following findings:

1. The development as proposed with the exception as provided pursuant to this Section would further the City’s low and/or moderate income housing goals as contained in the Housing Element; and

2. The development with the exception either (i) will result in at least two of the following;
a. The development of a larger number of deed -restricted affordable units than would be created under the on -site requirement;
b. The development of a lar ger number of deed -restricted affordable bedrooms than would be created under the on -site requirement;
c. The development of a larger amount of deed restricted affordable living area than would be created under the on -site requirement;
d. The development of deed-restricted affordable units at a lower average income target as compared to the affordable units that would be created under the on -site requirement; or (ii) will provide other community benefits that exceed the benefit of constructing on -site affordable units.

B. Rental Projects: The City may allow an exception to the requirement to construct on -site affordable units for a residential rental project if requested by the applicant, provided that as a condition of such exception that applicant shall be required to contribute to the City’s affordable housing needs through one of the alternatives set forth in Subsections XII -1-4.00-XII-1-4.02.

XII-1-4.00 - Payment of fees in lieu of creation of affordable units Upon request of the applicant and subjec t to the requirements of this Section 4 as set forth above, the City Council may permit the applicant to pay a fee in lieu of constructing the affordable units that the applicant would otherwise be required to construct pursuant to this Chapter. In -lieu fees shall also be paid for requirements to construct fractional units of less than 0.5 units as set forth in Section XII -1-

3.00. The City shall adopt, by resolution, current affordable housing in -lieu fee levels as well as administrative guidelines necessa ry for the implementation of this Chapter.

Fees paid in-lieu of constructing affordable units must be paid prior to the issuance of the building permit for the project, and fees shall be deposited into the City’s Affordable Housing Fund. The in -lieu fee shall be calculated based on the gross square footage constructed for each new residential use, taking into account any fee credits that would be applicable based on existing building area. While accessory dwelling units are not counted towards either calc ulating or meeting the 15% on -site affordable housing requirement pursuant to Section XII -1-3.00, any payment of in -lieu fees must be based on the total gross square footage of all dwelling units developed as part of the project, including any accessory dwelling units.

Unless otherwise specified by resolution of the City Council or amendment to this Chapter, every July 1, or the following business day, if applicable, the City will adjust the affordable housing fees for 71 38077.01007\34698461.1

Ordinance No. 297.1

10 inflation using the Engineering News Record Building Cost Index for San Francisco. If this index ceases to exist, the Director of Building Safety and Housing shall substitute another construction cost index, which in his/her judgment is as nearly equivalent to the original index as possible.

XII-1-4.01 - Off-site projects
Upon request of the applicant, the City Council may permit an applicant to comply with the requirements of this Chapter by constructing the affordable units not physically within the development but within the City of Milpita s in lieu of constructing some or all of the affordable units within the development, with the approval of the City Council, if the City Council finds that:

1. Construction of the units off -site in lieu of constructing units on -site is consistent with the Chapter's goal of creating, preserving, maintaining, and protecting housing for very low, low and moderate income households.

2. The units to be constructed off site are consistent with Section XII -1-3.04 above.

3. It would be infeasible or impractical to construct affordable units on -site.

4. Conditions of approval for the project require that the off -site affordable units would be governed by the terms of a deed restriction and, if applicable, rental restrictions similar to that used for the on-site affordable units.

5. The conditions of approval for the project, or other security such as a cash deposit, bond, or letter of credit, are adequate to require the construction of the off -site affordable units prior or concurrently with the completion of the cons truction of the residential development.

Affordable units can be built off-site using a different tenure than the subject development (i.e., rental affordable units for an ownership residential project) provided that the square footage of livable space of affordable units provided off-site is greater than what would be required on-site. In this case, the above requirements shall be met and the income-category shall be equivalent to or lower than what would be required for affordable units with the same tenure. The term of the affordable housing and/or resale restrictions shall be determined by the tenure of the affordable units and shall be consistent with sections XII-1-6.00 through XII-1-6.02 of this Chapter as applicable.

XII-1-4.02 - Land dedication
Upon request of the applicant, the City Council may permit an applicant to dedicate land within the City of Milpitas to the City or a City -designated local non -profit housing developer in lieu of construction of some or all of the required affordable units, if the Council finds that:

1. Dedication of land in lieu of constructing units is consistent with the Chapter's goal of creating, preserving, maintaining, and protecting housing for very low, low and moderate income households.

2. The dedicated land is zoned and useable for its intended purpose, is free of toxic substances and contaminated soils, and is fully improved, with infrastructure, adjacent utilities, grading, and all development-impact fees paid, including development -impact fees required by the Milp itas Unified School District but excluding any affordable housing ordinance fees.

3. The proposed land dedication property includes a minimum of _0.75 acres of developable area, and is of sufficient size and value to meet the following requirements:
72 38077.01007\34698461.1

Ordinance No. 297.1

11 a. The dedication property includes land sufficient to construct the number of units that the applicant would otherwise be required to construct by Section XII -1-3.00 based on (i) the size of lots in the subdivision for which the applicant is meeting its obligat ion if the applicant’s project is an ownership project, or (ii) the size of the parcel needed to construct the required number of affordable units if the applicant’s project is a rental project and assuming the affordable rental units are of comparable size to the market rate units; and
b. In addition, the dedication property includes additional land the market value for which is equal to or exceeds the difference between the value of a market -rate, 1200-square foot for -sale unit and the price at which such a unit could be sold as an affordable moderate income unit (which amount shall be set forth in a resolution adopted from time to time by the City Council) times the number of on-site affordable units that would otherwise be required for the development.

XII-1-4.03 - Waiver of requirements
As part of the development application, the applicant may request and the City Council, at its discretion, may waive, wholly or partially, the requirements of this Chapter and approve alternate methods of compliance with this Chapter if the applicant demonstrates, and the City Council finds, either (1) that such alternate methods meet the purposes of this Chapter and the Council can make the findings for such alternative methods as set forth in Section 4.A of this Chapter; or (2) that there is no reasonable relationship between the impact of the proposed development and the contested requirement or that applying the requirements of this Chapter would take property in violation of the United States Constitution or California Constitution or would result in any other unconstitutional result.

Section 5 - Non-Residential Affordable Housing Impact Fee XII-1-5.01 - Applicability
Any non-residential development, applicable under the definition set forth in Section XII -1-2.05, is subject to payment of a non -residential affordable housing impact fee. The City shall adopt, by resolution, current non -residential affordable housing impact fee levels. Every July 1, or the following business day, if applicable, the City will adjust afforda ble housing fees for inflation annually using the Engineering News Record Building Cost Index for San Francisco. If this index ceases to exist, the Director of Building Safety and Housing shall substitute another construction cost index, which in his/her judgment is as nearly equivalent to the original index as possible.

The applicant shall pay the non -residential impact fees prior to issuance of the building permit.

Applicable fees will be determined at time of payment. All payment of fees made to the City under this Chapter shall be deposited into the City Affordable Housing Fund.

XII-1-5.02 - Calculation of impact fee
The impact fee will be calculated on a per square foot basis for net new gross floor area. The formula below shall be used in calculating t he amount of the housing impact fee: (Gross square feet of total non-residential floor area) minus (square feet of existing non -residential floor area) multiplied by (per square foot fee) equals (total housing impact fee).

XII-1-5.03 - Exemptions
The following non-residential uses that will be exempt from the fee include:
73 38077.01007\34698461.1

Ordinance No. 297.1

12 a. New construction of non -residential uses of less than 5,000 square feet. b. Additions to existing non -residential uses where the square footage increase is less than 5,000 square feet.
c. Assembly uses.
d. Day care, nursery and school facilities.
e. Hospitals.
f. Other non-residential uses not listed above, but which the City Council determines will have a minimal impact upon the demand for affordable housing and to be exempt pursuant to City Council resolution.

Section 6 - General Procedures for Implementing Affordable Housing Requirements XII-1-6.00 - Agreements
Prior to the City allowing occupancy for an affordable unit, resale restrictions or rental controls, or both, as the case may be, shall be set forth in an agreement between the City and the applicant, which agreement shall be recorded against the property containing the affordable units. The agreement shall be executed by the City Manager or designee, and its requirements shall r un with the land and bind the applicant's successors. Covenants on the affordable units shall not be less than 55 years.

XII-1-6.01 - Rental units; occupancy; annual report
Agreements involving rental units shall require the owner of the affordable units t o ensure that the units are occupied by tenants whose monthly income levels do not exceed very low -, low-, or moderate income levels, as the case may be, and shall preclude tenants from subletting or subleasing the unit.

The agreement shall also require th e owner of the affordable unit to submit an annual report to the City Manager, in a format approved by the City. The report shall include, but not be limited to the following information: an identification of the affordable units within the project; the mo nthly rents charged and proposed to be charged; vacancy information for the prior year; and the monthly income for tenants of each affordable unit throughout the prior year.

XII-1-6.02 - Ownership Units; Occupancy; City's Purchase Option Agreements for own ership units shall specify that the inclusionary units must be occupied by the owner or owners and may not be leased or rented without the written approval of the City. The resale restrictions shall provide that in the event of the sale of an affordable un it, the City shall have the right to purchase any affordable owner -occupant unit at the maximum price that could be charged to an eligible household. Ownership units will have a 55 -year resale restriction covenant with a purchase option to the City. Homeow ners will be subject to the City's monitoring program for owner -occupancy.

XII-1-6.03 - Selection criteria
No household shall be permitted to occupy a unit that is required under this Chapter to be affordable unless the City Manager or designee has approve d the household's eligibility. Eligible potential occupants of affordable units will be qualified on the basis of household income, the median combined household income statistics for Santa Clara County published periodically by the California 74 38077.01007\34698461.1

Ordinance No. 297.1

13 Department of Housing and Community Development, all sources of household income and assets, the relationship between household size and the size of available units, and any further criteria required by law. The applicant shall use an equitable selection method establ ished in conformance with the terms of this Chapter and subject to approval by the City. The selection criteria may not distinguish between adults and children. Subject to the requirements of state and federal fair housing laws and regulations, the City shall endeavor to make housing available for Milpitas residents, former Milpitas residents who have been displaced, households with children enrolled in the Milpitas Unified School District that have inadequate housing as defined in the federal McKinney -Vento Homeless Assistance Act, and employees employed within the boundaries of the City of Milpitas, and may develop selection criteria to implement these goals. The applicant will pursue active marketing, conduct affordable housing workshops, extensive advert ising and other measures to ensure that residents and employees are informed and educated about the availability of affordable units.

To qualify as "Employed within the boundaries of the City of Milpitas," the person shall currently be employed within the City of Milpitas or have been offered employment for a job within the City of Milpitas.

To qualify as a "Milpitas resident," the person shall have been a resident of the City of Milpitas for at least a one-year period prior to the eligibility determination . Residency may be demonstrated by providing a rent or utility bill, or similar documentation.

Section 7 - Incentives to Encourage On-Site Construction of Affordable Units XII-1-7.00
Applicants shall receive incentives as specified in this Section to enco urage the on-site construction of affordable units. If an applicant provides affordable units in excess of 20 percent of the total number of units in the project the City will provide the following incentives to include:

A. Planning Waivers. In addition to waivers, incentives and/or concessions that may be provided pursuant to density bonus law as outlined in Section XI -10-54.15 in the Milpitas Municipal Code if the applicant provides affordable units in excess of 20 percent of the total number of units in the development, the Director of Planning shall grant up to two of the waivers listed below in this Section that help increase the feasibility of the construction of affordable units. The applicant will receive an additional two waivers from the list below for every additional five percent of affordable units provided above the 20 percent. The applicant may choose from the following waivers:

1. Priority processing.

2. Reduced setback requirements not to exceed 50 percent of the minimum required setback.

3. Greater floor area ratio (FAR) not to exceed 50 percent of the maximum FAR for commercial space in mixed use zoning.

4. Reduced landscaping requirements.

5. Reduced interior or exterior amenities.

6. A maximum 20 percent reduction in parking requirements. 75 38077.01007\34698461.1

Ordinance No. 297.1

14 7. Height restriction waivers not to exceed 20 percent of the maximum zoning height limitations and in no event to exceed the general plan height limitations.

B. Fee Deferral.

1. Development Processing Fees. The City Manager may approve deferred payment of City processing fees applicable to the review and processing of the project. The terms and payment schedule of the deferred fees shall be subject to the approval of the City Manager.

2. Development Impact Fees. The City Manager may authorize the deferred payment of development impact fees applicable to the affordable units. Approval of this incentive requires demonstration by the Applicant that the deferral increases the project's feasibility. The applicant must provide appropriate security to ensure futur e payment of such fees.

Section 8 - Affordable Housing Fund
XII-1-8.00 - Affordable Housing Fund
In lieu fees shall be deposited into a fund known as the "Affordable Housing Fund" ("Fund").

XII-1-8.01 - Use of Funds
All monies in the Fund, together with an y interest earnings on such monies less reasonable administrative charges, shall be used or committed to use by the City for the purpose of providing very low, low , and moderate income ownership or rental housing in the City of Milpitas.

Section 9 - Violations
XII-1-9.00
It shall be unlawful for any person, firm, corporation, partnership or other entity to violate or fail to comply with any provision of this Chapter. In addition to other fines, penalties or other remedies provided by State municipal law, i ncluding without limitation, those provided in Title I, Chapter 1, Section 4 of the Milpitas Municipal Code, the City may revoke or suspend any permit issued to an applicant, owner or any other party who violates this Chapter, as set forth in Section XII-I-10.00. The City's right to take action pursuant to this section shall exist in addition to, and independent of, any other rights and remedies available to the City and shall exist notwithstanding the existence or lack thereof of any condition of approval imposed on an individual development project.

Section 10 - Enforcement
XII-1-10.00 - General
The City Manager shall enforce this Chapter, and its provisions shall be binding on all agents, successors, and assigns of an applicant. The City Manager may suspe nd or revoke any building permit or approval upon finding a violation of any provision of this Chapter. No land use approval, building permit, or certificate of occupancy shall be issued for any development unless in compliance with this Chapter or unless expressly exempted by action of the City Council. Not in limitation of any other authorization, right or remedy, the City may institute any appropriate legal actions or proceedings 76 38077.01007\34698461.1

Ordinance No. 297.1

15 necessary to ensure compliance herewith, including, but not limited to, act ions to revoke, deny, or suspend any permit or development approval.

XII-1-10.01 - Excessive rents/legal action
If the City Manager determines that rents in excess of those allowed by operation of this Chapter have been charged to a tenant residing in an a ffordable unit, the City may take appropriate legal action to recover, and the project owner shall be obligated to pay to the tenant, or to the City in the event the tenant cannot be located, any excess rents charged.

SECTION 3. CEQA - EXEMPTION. The City Council finds and determines the adoption of this Ordinance is (1) not a Project under the California Environmental Quality Act (CEQA) and is therefore exempt, pursuant to Title 14 of the California Code of Regulations, Section 15378(b)(4)4), that adoption of this ordinance is exempt from the requirements of the California Environmental Quality Act (CEQA) because it constitutes a governmental fiscal activity that does not involve any commitment to any specific project which may result in a potentially signi ficant physical impact on the environment; (2) statutorily exempt pursuant to CEQA Guidelines section 15267 (Financial Assistance to Low or Moderate Income Housing; (3) not intended to apply to specifically identified affordable housing projects and as suc h it is speculative to evaluate any such future project now and, moreover, they will be subject to appropriate environmental review at such time as approvals for those affordable housing project are considered; and/or (4) not intended to, nor does it, prov ide CEQA clearance for future development -related projects by mere establishment or payment of the fees. Each of the foregoing provides a separate and independent basis for CEQA compliance and, when viewed collectively, provides an overall basis for CEQA compliance.

SECTION 4. SEVERABILITY

The provisions of this Ordinance are separable, and the invalidity of any phrase, clause, provision or part shall not affect the validity of the remainder.

SECTION 5. EFFECTIVE DATE AND POSTING

In accordance with Section 36937 of the Government Code of the State of California, this Ordinance shall take effect thirty (30) days from and after the date of its passage. The City Clerk of the City of Milpitas shall cause this Ordinance or a summary thereof to be published in accordance with Section 36933 of the Government Code of the State of California.

SECTION 6 . This Ordinance is enacted to serve the public interest and is necessary to protect the health, safety and/or welfare of the citizens of Milpitas and is enac ted pursuant to the California Constitution, the City’s General Plan, specific plan and other land use plans, policies and ordinances.

SECTION 7 . The City Council hereby authorizes the City Manager or designee to make non - substantive, technical conformi ng changes (essentially correction of typographical and clerical errors), including omnibus cross -referencing conforming changes throughout the City Municipal Code, prior to formal publication of this Ordinance in the Milpitas Municipal Code.

SECTION 8. Nothing in this Ordinance shall be interpreted or applied so as to create any requirement, power or duty in conflict with any federal or state law. 77 CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: Approve and Authorize the City Manager to Execute a New 3-Year Agreement with CDW-G for Office 365 Cloud Products Through a Cooperative Subscription Contract with the County of Riverside California
Category: Consent Calendar-Leadership and Support Services

Meeting Date: 2/1/2022
Staff Contact: Daniel Nam, Information Technology Director, 408-586-2712, Chris Schroeder, Purchasing Agent, 408-586-3161
Recommendation: Approve and authorize the City Manager to execute a new 3-year agreement with CDW-G for Office 365 Cloud products in the amount of $147,757 annually and authorize 10% contingency in the amount of $14,776 for unforeseen licensing needs, for the total amount not-to-exceed $162,533 annually, for a total contract amount of $487,599.

Background:

On January 25, 2019, Council approved the purchase of a Microsoft Office 365 subscription to modernize the City’s existing email system and to allow reliable and efficient communication within the organization and with the public. The 3-year agreement was with an approved Microsoft reseller through an existing County of Riverside California contract, in the amount of $277,620. In April 2020, the contract was amended to include $32,285 in funding for additional licenses to accommodate organizational growth, for a total contract amount of $309,905.

Office 365 includes a suite of industry standard Office software such as Word, Excel, PowerPoint, and secure cloud services including the City’s email, online collaboration and virtual meeting capabilities that are essential to City operations and delivery of services to the community. The subscription also offered additional benefits such as access to automatic updates to the latest versions of Office applications. As the City continues to successfully navigate through the challenges of the COVID-19 pandemic, this suite of products has proven to be essential for business continuity as it enables critical communication and collaboration for the remote workforce. The initial 3-year contract which was with Crayon Software Experts through the County of Riverside will expire on February 28, 2022. the City needs to enter into a new contract for a Microsoft Office 365 subscription to enable uninterrupted City operations and services. Staff proposes entering a new subscription contract with CDW-G also through the County of Riverside.

Analysis:

The City invested efforts into the migration of several data and communication services in 2019. As the pandemic required the increased teleworking and hybrid work environment in 2020, the timely implementation of the cloud services enabled continued collaboration and allowed the IT staff to meet the ongoing needs of the City’s operation. As the IT department recognized the increased security measures required to utilizing additional cloud services, in 2021, the staff started implementing security features such as multi-factor authentication.

78 Since the initial implementation, IT staff identified additional products that will further enhance efficiency and modernize the City’s primary communication system. The following are additional capabilities that are added to the scope of the new subscription contract.

 Audio Conferencing – Allows meeting attendees to use traditional phones to dial in. This allows in-field staff with unstable internet connectivity, and staff without smartphones to join a meeting by dialing a phone number.

 ‘Intune’ Mobile Device Management (MDM) – MDM system allows centralized management of the growing number of the City’s mobile devices. This includes central deployment of software, app license management, and remote configuration of security features. MDM is also a requirement for deploying mobile devices for law enforcement purposes, based on the California Department of Justice Criminal Justice Information Services Security Policy, Section 5.13.2.

 Azure AD Premium – This is an advanced set of tools that will help IT Staff to better manage the interface between Microsoft cloud servers and the City’s systems. This feature will greatly impact the management efficiency for essential tasks such as remote management of Multi-factor Authentication (MFA).

Similar to the terms of the previous subscription contract, the new County of Riverside subscription contract will include the following:

 Pricing will be locked in place over the three-year contractual period.  24 x 7 technical support will be available to the IT staff.  Authorized City staff member can download Office applications for personal use at home for up to 5 computers, 5 smartphones, and 5 tablets at no cost to the City.  eDiscovery feature will expedite public records requests, resulting in efficiency and staff time savings.  Secure cloud data storage for individual employee which can be accessed from any device with an Internet connection.
 Improved management of archival of the data.
 Improved disaster recovery.

The City of Milpitas Municipal Code Chapter 2 Purchasing, I-2-3.05 Public Agency Purchases states: (d) The Purchasing Agent may purchase supplies and services without complying with the quotation or bidding requirements of this Chapter, if such purchases are based on an agreement or entered into by any public agency or cooperative purchasing program utilizing public agency procurements as the basis for contracts offered, regardless of whether the City is a named party to the agreement or an actual participant in such a program, provided that:

i. The underlying purchase was made using competitive negotiation or procurement procedures, and may include a nationally bid cooperative contract; and
ii. The public agency is a "public agency" as defined in Government Code section 6500

The County of Riverside meets both requirements. On August 26, 2019 the County of Riverside released RFQ #RIVCO-2020-RFQ-0000048 “Microsoft Enterprise Agreement”. The award of the RFQ was made to multiple vendors including contract PSA-0001522 to CDW-G. The new County of Riverside subscription contract runs from November 1, 2019 through October 31, 2024. The contract is a cooperative and is in use by agencies throughout California including the State of California. In past experience with CDW-G they have offered the City the very competitive pricing and excellent customer service.

The County of Riverside subscription contract allows public agencies in State of California to take advantage of the discounted and locked-in rates that the County of Riverside has negotiated through an approved Microsoft reseller.

79 Over the course of the contract term, there may be unanticipated minor licensing needs, and the needs to evaluate additional features that may be beneficial to the City. The 10% contingency will allow the staff to continue to provide uninterrupted services as the on-going needs increase.

Policy Alternatives:

Alternative 1: Do not approve the new Office 365 subscription contract with CDW-G

Pros: None
Cons: The City staff will lose the communication and collaboration tools critical for the City’s operation, and Police Department will not be able to deploy mobile devices to the officers that will access Criminal Justice Information (CJI) as required.

Reason not recommended: The City staff will lose the ability to communicate via email, collaborate through Microsoft Teams, centrally manage mobile devices and use Microsoft Office suite, which includes document, presentations, and spreadsheet creation software.

Fiscal Impact:

The current IT Operating Budget includes $120,000 per year for this service. The funding required for the renewal is $162,533 per year, increasing the per year cost by $42,533. FY22 IT Operating budget will cover the additional cost until the future costs is incorporated into the FY23 budget.

California Environmental Quality Act:

By the definition provided in the CEQA Guidelines Section 15378, this action does not qualify as a “project” for the purpose of CEQA as this action has no potential to result in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.

Recommendation:

Approve and authorize the City Manager to execute a new Office 365 subscription contract with CDW-G for G3, Audio Conferencing, Mobile Device Management, and other miscellaneous products for the not-to-exceed amount of $162,533 per year, and total 3-year contract amount of $487,599.

Attachments:

CDW-G Quote
80 Date 1/14/22
Account Manager Sean McInerney
for VSL Specialist Brent Cameron
Channel Price Sheet Month Jan.

Unless otherwise noted, All Quotes expire upon current month's end Microsoft Part # Description Level Quantity Price Extended Price Extended Price Extended AAA-11894 O365GCCE3 ShrdSvr ALNG SubsVL MVL PerUsr D 575 $213.84 122,958.00$ 213.84$ 122,958.00$ 213.84$ 122,958.00$ LK3-00001 Audio Conferencing GCC Sub Per User D 100 $42.24 4,224.00$ 42.24$ 4,224.00$ 42.24$ 4,224.00$ 3QA-00008 Intune GCC Sub AP Per User D 300 $68.40 20,520.00$ 68.40$ 20,520.00$ 68.40$ 20,520.00$ MQM-00001 AzureActiveDrctryPremP1GCC ShrdSvr ALNG SubsVL MVL D 1 $54.55 54.55$ 54.55$ 54.55$ 54.55$ 54.55$ Year 1 Total 147,756.55$ Year 2 Total 147,756.55$ Year 3 Total 147,756.55$ Three Year Total 443,269.65$
No Tax Referenced
Riverside Contract: PSA-0001522
Terms and Conditions of sales and services projects are governed by the terms at:
http://www.cdwg.com/content/terms-conditions/product-sales.aspx Terms & Conditions
Year 3Year 1 Year 2
Notes
EA Renewal Quote
Customer to make three annual payments to CDW•G
CDW Government, LLC
Microsoft Enterprise 6.6 Agreement Pricing
Enterprise Quote
City of Milpitas
81 CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: Consider the Recommendations from Mayor Tran for the Appointments to City Commissions
Category: Consent Calendar-Leadership and Support Services Meeting Date: 2/1/2022
Staff Contact: Mayor Tran, 408- 586-3029
Recommendation: Receive Mayor Tran’s recommendations and approve the appointments to the City Commissions.

Background:

The City of Milpitas has 13 Commissions (including Measure F Oversight Committee), with the members appointed by the Mayor and confirmed by the City Council, that advise the Milpitas elected officials on a variety of community interest and policy areas. Mayor Tran is making the following recommendation for Commission.

Science, Technology & Innovation Commission

1. Appoint Pulak Mehta to serve as an Alternate #2 with a short-term to expire January 2023.

Planning Commission

1. Appoint Zeya Mohsin to serve as a Commissioner with a term to expire in December 2024.

Analysis:

Any resident interested in serving on a City Commission must complete a Commission Application and submit the form to the City Clerk. Copies of the applications are provided to the Mayor for his consideration. Per Government Code 40605, in a general law city where the office of Mayor is an elective office, the Mayor with the approval of the City Council, shall make all appointments to boards, commissions, and committees unless otherwise specifically provided by statute.

Current Commissioners may seek to be re-appointed upon the expiration of their current term. Re-appointment to a new term is not automatic. Those commissioners seeking reappointment shall contact the Mayor to express their request. Re-appointment must be recommended by the Mayor and confirmed by the City Council.

All recommended Commissioner appointments have been reviewed and confirmed by the City Clerk’s office.

Fiscal Impact:

There is no fiscal impact associated with this item.

Recommendation:

Receive Mayor Tran’s recommendations and approve the appointments to the City Commissions.

Attachments:

1. Applications
82 83

C
I
TY OF
MI
LPITAS

PLANNING COMMISSION APPLICATION

Thank you for your interest in serving on the City of Milpitas Planning Commi ssion.

The Planning
Com
mission
advises

the
City Council on matters related to

land use, development
, and planning permit de
c
isions.

Milpitas Municipal Code requires

Planning Commission
e
r

t
o

b
e

resident of the City of Milpitas and a
regis
ter
e
d
voter.

Plan
ning Commissioners typ
ically serve
three
-
year terms and m
ay serve up to three consecutive terms.

This
A
pplication

int
e
nded to
provide basic information

about your background and

experience in relation to the
work of the
Planning

Commission
.

City staff and

members
of

the

City Co
uncil

w
ill review th
is information

and make recommendations to
the Mayor for
possible appointme
n
t to the Plannin
g Commission.

In addition to this
Application form,
a
pplicants

are r
equired

to
complete
the attached

Supplemental Question
naire
.

PLEASE PROVIDE COMPLETE INFORMATION (in black ink)

Mr.

Mr
s
.
/
Ms.

Mi
l
p
itas Resident? __
_
X
____
__

R
egistered

voter?

__________

Personal Information
:

Zeya M
ohs
in

Name:

First

Middle

Last

Milpitas CA 95035

Address:

Number

Street (apt. # if needed)

Milpitas, CA 95035

P
hone Number(s)

E
-
m
ail
A
ddress

Ret
ired

Occupation

Present Employer

Business Address

Business
Phone

Education
:

College, Professional, Vocational, or other schools attended

Major Subject

Certificate or
Degree
?

Univ. Of Kar
achi

Psychology

B.A

E
xperience
:

Briefly descri
b
e
any
personal
experience

or work in the community
that

you believe would be an asset
to your
service on the
Plannin
g Commissi
on
(additional information may be attached):

I have p
reviously
had the honor of
serving our
community

in the
capacity

of a
City Commissioner.

I hereby certify that all statements contain
ed in this application are true

and that I am a registered voter and a resident of the
City of Milpitas.

If appointed, I

have
enough

time to devote to this responsibility and will attend

the

required meetings
.

_____
Zeya Mohsin
_
__
____

_____
Jan 07, 202
2 __
_
_
____________________

Signature

Date

Note: All Commission
Applications are Public Record.

Applications

will be
kep
t on file

by the City
Clerk

for
one year
.

84 ZMOHSIN
-

PLANNING COMMISSION APPLICATION

SUPPLEMENTAL QUESTIONNAIRE

Na
me: Zeya Mohsinn

Address:
, Milpitas CA

Con
tact:

1. Why are you interested in serving on the Planning Commission?

I am interested in serving on the Planning Commission to help contribute towards developing city that betters our

community and serves our residents.

Having previously served, I
understand

the val
ue of this respo
nsibility and how it directly effects the residents of our city.

2. What do you think are important skills or attributes for a Planning Commissioner, and why?

To
prepare for meetings, I will read through the materials

prov
ided, prepare questions,
research grey areas, and connect with those who may have additional information needed

for
me to make the correct decision.

3. How will your personal or work experience contribute to your role as a Planning Commissioner
?

A Commissioner should

be knowledgeable

on what other cities have done successfully and
where they struggled on various programs.

A
dditionally,

a good

Commissioner is one t
hat puts
the community first and keeps that in mind with every decision.

4. From your viewpoint, what are the most pressing land use or development issues in Milpitas?

The most pressing land use and developmen
t issue is the
balanc
ing new
bu
siness

and
developing
ne
w
homes.

New
business

is a strong revenue stream whi
le new
homes

help
families
establish

roots

in our community.

5. How would you typically prepare for a Planning Commission meeting?

I would read through the materials provided, meet with the city manager for more information, and research the
cr
itical i
ssues
to be prepared for a robust di
scussion.

6. What do you see as the different roles of City staff, the Planning Commission, and City
Council?

These three distinct roles all have different responsibilities but need to work in collaboration to be suc
cessful. I see the

city staff tasked with studying the surrounding areas, documenting best practices, and educating the planning

commission to be able to make an informed decision. The City Council makes the rules and develops compliance for

the developers

and new business,
such as guidelines on city development, address safety concerns, or compliance by

developers
but need to collaborate with planning commission who have the task of how the city will

develop.

85 CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: Receive report from Homelessness Task Force Category: Community Development
Meeting Date: 2/1/2022
Staff Contact: Sharon Goei, Building Safety and Housing Director, 408-586-3260 Robert Musallam, Housing and Neighborhood Services Administrator, 408-586-3275 Recommendation: Receive report from Homelessness Task Force.

Background:

At the December 15, 2020 City Council meeting, at the request of the Mayor, Council directed staff to place an item on the January 5, 2021 Council meeting agenda related to creating a Homelessness Task Force. At the January 5, 2021 City Council meeting, Council approved the establishment of a new ad hoc Homelessness Task Force. The task force would be comprised of up to ten resident members. Its purpose is to expand resident participation in addressing homelessness issues within the City and provide solutions, feedback, and input that will contribute to improving the quality of life of the Milpitas community, neighborhoods, and residents.

Ten members were appointed to the task force by the Mayor with input from the Council. Appointed to the task force were the following members: William Lam, Sanae Alexander, Jeremy Bevington, Ferdie Centeno, Ricky Davis, Martha Lamdin, Norma Morales, Lisa Moreno, Barbara Jo Navarro, and Tingna Xu. The following three members subsequently resigned from the task force: Ricky Davis, Martha Lamdin, and Lisa Moreno.

Ten monthly meetings have been held by the task force from March 2021 through January 2022, with the exception of July 2021. Staff has been serving in a facilitator role to coordinate meetings, assist task force members during discussions, and provide updates related to unhoused services. The analysis section below summarizes the task force discussions during those meetings.

Analysis:

The first task force meeting was held on March 10, 2021. The task force voted to select William Lam as the Chair and Sanae Alexander as the Vice Chair. Overall, the first meeting provided an opportunity for members to introduce themselves to the community, discuss the role of the task force, and begin initial logistical discussions as to how to best maximize their use of time and resources.

Subsequent meetings in April and May 2021 allowed staff to provide the task force with information about compliance with the Brown Act and the City’s Open Government Ordinance. The task force discussed member availability and decided to meet on a monthly basis. During April and May, staff provided information and resources on homelessness, including the City’s programs on homeless response and prevention. Additionally, staff invited the Santa Clara County Office of Supportive Housing to give a presentation on the 2020-2025 Santa Clara County Community Plan to End Homelessness. County representatives also shared information regarding their Homeless Engagement and Access Team for homeless outreach and assessment. Through these initial meetings and information gathering sessions, the task force began to explore possible areas of focus. Examples of the ideas and areas the task force desired to explore are listed below:

 Housing (both permanent affordable housing and temporary housing/shelters)  Food and clothing
86  Education and job training
 Substance abuse rehabilitation services
 Homelessness prevention
 Helping people access benefits and resources
 Community safety
 Litter and pollution
 At-risk youth and McKinney-Vento students
 Multi-lingual social/emotional services for individuals experiencing homelessness

Task force members also discussed goals and objectives for the Homelessness Task Force:

 Help the unhoused move into housing for the homeless
 Provide resources, support, restore dignity and plan for prevention through our unhoused services  Find cost effective solutions for the unhoused to create a safer community  Provide input/feedback on the challenges faced by families and students and find a sustainable and innovative solution to help the unhoused and McKinney-Vento students in Milpitas

From June through September 2021, the task force synthesized their ideas into program areas that would then become the basis of the Homelessness Task Force’s plan. The plan created program areas of outreach and community communication, temporary housing, prevention program, work program, and accountability and community safety.

The task force assigned members to program areas in June. In August and September, task force members explored their program ideas, conducted research, presented on program topics, and gave one another feedback. The task force was asked to identify resources that would be required for each program idea.

Members noted that resources, including funding and personnel, would need to be determined depending on program direction. The task force also discussed the format of the task force report presentation to the City Council.

From October 2021 through January 2022, the task force held robust discussions on their program areas and report presentation slides to the City Council. Task force members reviewed and edited slides, providing further input on program areas in each meeting. The task force approved the slide presentation and selected task force members to deliver the presentation to the City Council. The task force outlined their presentation into the following main program areas:

 Milpitas Homelessness Help Center
 Temporary Housing Programs
 Homelessness Prevention Programs
 Work and Self-Sufficiency Programs
 Accountability

Please refer to Attachment 1 for the presentation of the Homelessness Task Force report that delineates the program areas in detail.

At the February 1, 2022 City Council meeting, the Homelessness Task Force will provide its report and presentation to the City Council.

Fiscal Impact:

There is no fiscal impact to receive a report from the Homelessness Task Force. However, depending on Council feedback on the report, there may be future fiscal impact in terms of funding or personnel cost to conduct research or implementation. It is important to note that the current low staffing capacity has necessitated focus on work plan items associated with federal or state requirements. Additional staffing resources will be required to conduct any further research or implementation related to the Homelessness Task Force.

87 California Environmental Quality Act:

The action being considered, the mere acceptance of a report, has no potential for causing a significant effect on the environment and is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3). If the City Council is inclined to explore any of the recommendations made in the report, staff will conduct a CEQA analysis, or verify the applicability of a CEQA exemption, prior to any discretionary action to approve or move forward with any recommendation.

Recommendation:

Receive report from Homelessness Task Force.

Attachment:

1. Presentation of Homelessness Task Force Report
88 City of Milpitas
455 E. Calaveras Blvd., Milpitas, CA 95035
www.ci.milpitas.ca.gov • (408)-586-3000
City Council Meeting
Homelessness Task
Force Report
February 1, 2022
1 89
Presentation Outline
2 • Homelessness in Milpitas
• Task Force Overview, Goals, Members
• Task Force Program Ideas
• Receive Report from Task Force
90 Milpitas Affiliated Households Waiting for Housing
3 • 6,298 households in the Community Queue (Countywide) • 180 households are “affiliated” with Milpitas
• 169 households scored in the RRH or PSH range
Source: Santa Clara County Office of Supportive Housing (August 2021) 91 Homelessness Task Force Overview
4 • On January 5, 2021, the City Council, upon the request of Mayor Tran, approved the establishment of a new Ad Hoc
Homelessness Task Force with up to ten community
members.
• The purpose of the Task Force is to expand resident
participation and provide solutions, feedback, and input that will contribute to improving the quality of life of the Milpitas community, neighborhoods, and residents.
• Monthly meetings except July
• Staff facilitates meetings and provides updates on programs 92 Homelessness Task Force Overview
5 • March: Welcome, introductions, selection of Chair and Vice Chair, role of the task force, logistics
• April: Brown Act training, possible areas of focus, staff shared resources on homelessness
• May: Presentation by County Office of Supportive
Housing, task force goals and objectives
• June-Sept: Explore programs focused on outreach and
community communication, temporary housing,
homelessness prevention, work and self-sufficiency
program, accountability and community safety
• Oct-Jan: Review, edit, and approve slides to be
presented to City Council, and select Task Force
representatives to deliver the presentation
93 Homelessness Task Force Goals
6 • Help the unhoused move into housing for the
homeless
• Provide resources, support, restore dignity and plan
for prevention through our unhoused services
• Find cost effective solutions for the unhoused to
create a safer community
• Provide input/feedback on the challenges faced by
families and students and find a sustainable and
innovative solution to help the unhoused and
McKinney-Vento students in Milpitas
94 Homelessness Task Force Members
7 Chair William Lam
Vice Chair Sanae Alexander
Jeremy Bevington
Ferdie Centeno
Ricky Davis
Martha Lamdin
Norma Morales
Lisa Moreno
Barbara Jo Navarro
Tingna Xu
Members that resigned from Task Force:

Martha Lamdin, Lisa Moreno, and Ricky Davis
95 Homelessness Task Force Report
8 • Plan Overview (Chair Lam)
• Program Ideas:
– Milpitas Homelessness Help Center (Chair Lam)
– Temporary Housing (Vice Chair Alexander)
– Homelessness Prevention (Vice Chair Alexander)
– Work and Self-sufficiency (Chair Lam)
– Accountability (Chair Lam)
96 Milpitas Homelessness Task Force Plan Overview
9 97
Milpitas Homelessness Help Center
10 • Purpose: increase public information on homelessness resources, programs, and concerns
• Staff person at City Hall who can respond to questions and receive community feedback with language accommodation (e-mail, hotline, or walk-in)
• Webpage with local and county resources, oversight committee schedule
• Create a new category on the MyMilpitas App to facilitate outreach to the unhoused
• Community involvement and awareness of programs
• Example: Resource fairs and pop-up events
98 Temporary Housing Programs
11 • City-sanctioned encampment or safe parking areas
– Purpose: Transition to permanent housing. Assistance with self- reliance, self-esteem, pride, dignity, etc.
– Safer, more stable alternative to encampments; transitional – RVs and tents with showers, toilets, laundry, running water, garbage pick-up and food service
– Assessment and case management
– Example: City of Fremont, Mountain View, Union City
99 Temporary Housing Programs
12 • Temporary shelter and resource center with giving priority to families, seniors, working individuals, and youth aging out of foster care system (17.5 to 22 years of age)
– Purpose: Transition to permanent housing. To build independence, quality of life, self-reliance, hope
– Create a new congregate shelter with beds, food, daycare, employment resources, financial coaching and more
– Possibly use an abandoned church building or vacant warehouse – Assessment and case management
– Public-private sector collaboration
– Example: St. Mary’s Center in Oakland
100
Temporary Housing Programs
13 • “Tiny home” transitional housing
– Purpose: Transition to permanent housing. Assistance with self- reliance, self-esteem, pride, dignity, etc.
– Faster to construct and much lower cost than permanent housing (shipping containers can be prefabricated, are movable and scalable) – Non-congregate housing allows for more privacy and security – On-site services, assessment, case management, amenities – Explore subsidy for homeowners who host unhoused in Accessory Dwelling Units
– Explore funding for homeowners or organizations to build tiny homes on their property
– Example: City of Los Angeles, Oakland, Seattle’s “The BLOCK Project”
101
Prevention Programs
14 • Connect with McKinney-Vento households; expand childcare – Purpose: Identify and assist at-risk residents, youth, and MUSD McKinney-Vento households and increase child-care options – More robust outreach to McKinney-Vento households
– More connections to services and organizations like LifeMoves – More outreach in various languages
– Expand day care options so parents can go back to work and avoid falling into homelessness
– Example: After the Bell and YMCA after school programs 102
Work and Self-Sufficiency Programs
15 • Rewards for litter pick-up and job training
– Purpose: Create a work program to help with self-reliance, self- esteem, pride, dignity and to beautify the City.
– Stage 1: Provide gift cards or food vouchers to unhoused residents who clean their own encampments, parks, freeway entrances, and other key areas
– Stage 2: Motivated candidates are referred to SCC work program to train for professional skills
– Reach out to neighborhoods, corporations, local organizations to volunteer and support the program
– Refer workers to programs through NovaWorks, Goodwill, Downtown Streets Team and more
– Example: City of Elk Grove 103
Accountability
16 • Local Oversight Committee
– Purpose: Ensure tax dollars are spent efficiently on unhoused programs
– Create a 7-9 member committee to oversee City spending on homelessness
– Committee approval for all expenditures
– Review 911 calls and crime reports related to unhoused residents 104
Recommendation
17 • Receive report from Homelessness Task Force
105
City of Milpitas
455 E. Calaveras Blvd., Milpitas, CA 95035
www.ci.milpitas.ca.gov • (408) 586-3000
18 106

CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title:

Conduct a Public Oversight Meeting pursuant to California Senate Bill 35 (SB 35) for a proposed 112-unit residential development (100% affordable) up to five stories in height located at 1300 South Main Street (APN 083-36-002) within the Transit Area Specific Plan planning area. The meeting is for design review and public oversight on objective and focused design standards criteria required for this project, as published and adopted by ordinance or resolution by the City before submission of a development application, and that are broadly applicable to development within the City. The design review and public oversight shall not in any way inhibit, chill, or preclude the ministerial approval provided by Government Code Section 65913.4.

Category: Community Development
Meeting Date: 2/1/2022
Staff Contact: Ned Thomas, Planning Director, 408-586-3273 Recommendation: (1) Receive a presentation from staff regarding SB 35 and the criteria for streamlined review of qualifying projects; (2) Receive a presentation from the applicant of the proposed development; (3) receive public comment; (4) Assess compliance with the criteria for streamlined review as well as any City-adopted objective design standards in accordance with Government Code Section 65913.4.

Background:

California Senate Bill 35 (SB 35) is a statute that streamlines the development review process for affordable housing projects in local jurisdictions that have not made adequate progress toward meeting their Very Low- and Low- income Regional Housing Needs Allocations (RHNA) as determined by the California Department of Housing and Community Development (HCD). For those jurisdictions that have made adequate progress toward their Above Moderate income RHNA, SB 35 requires streamlining only for proposed housing projects with greater than 50% affordability. Having achieved more than double its Above Moderate income RHNA in t he current housing cycle (2016-23), Milpitas is one of 213 jurisdictions across California that fall into this category.

SB 35 went into effect on January 1, 2018 and has substantially changed the development review process for multi-family housing projects that satisfy the following basic criteria:
 Provide a specified percentage of affordable housing units.  Comply with objective design standards.
 Located within an urban area with 75% of the perimeter developed.  Located on an existing parcel zoned or planned for residential uses.  Not located within the coastal zone, agricultural land, wetlands, or fire hazard areas.  Pay prevailing wages to workers.

SB 35 requires the local jurisdiction to review an application for a qualifying housing development within a certain time frame. For developments with 150 or fewer units, the city has 60 days to determine if the project qualifies for streamlined review (90 days for developments over 150 units). If the application is deemed eligible for streamlined review, the city must then review and approve the project within 90 days after application submittal. 107

On February 8, 2021, AMG & Associates, LLC. (applicant) submitted a Notice of Intent (NOI) informing the Planning Department of their intent to seek streamlined ministerial approval under SB 35 to develop two multi- family residential buildings with up to 108 below-market-rate (100% affordable) dwelling units on a 0.96-acre site located at 1300 South Main Street. Once the City received the NOI, Planning staff engaged with California Native American Tribes that are traditionally and culturally affiliated with the geographic area, as required per Government Code § 65913.4(b)(1)(A), and conducted tribal consultation for the project in accordance with the requirements of AB 168 . This consultation resulted in a written agreement between the City and the Tamien Nation (representing Tamien Nation, Confederated Villages of Lisjan Tribe, and the Canyon Band of Costanoan Ohlone People)to provide monitoring and protection of potential tribal cultural resources found on the site during development of the proposed project. [See Attachment 2]. The Agreement was finalized on November 23, 2021, after the developer, AMG & Associates, LLC, accepted the terms of the Agreement, including five Conditions of Approval detailing the methods, measures, and conditions for the treatment of any tribal cultural resource found on the site.

On November 23, 2021, the applicant submitted a formal preliminary review application (File No. P-PP21-0013) to develop two multi-family residential buildings, up to 64 feet -four inches (five stories) in height, with a total of up to 112 (previously 108 in the NOI) below-market-rate dwelling units, associated site improvements, and no parking. [See Attachment 1]. The application included a memorandum stating how the proposed project qualifies for streamlined review under SB 35 status. [See Attachment 2].

The project site is located within the Transit Area Specific Plan (Milpitas Metro Plan) planning area and within one-half mile of high -quality public transit (Great Mall VTA light rail station). The General Plan land use designation for the site is MMSP Milpitas Metro Specific Plan but was VHDR Very High Density Residential at the time of application submittal. The project site is located in the R4 -TOD Multi -family Very High -Density Residential Zoning District with a Transit-Oriented Development Overlay, and the City’s current Housing Element identifies this site as a potential housing site.

Analysis:

Project Site
The triangular project site i ncludes two parcels totaling 42,077 square feet (0.96 acres) located immediately southeast of the intersection of South Main Street and Great Mall Parkway. The parcels currently contain a one- story commercial building, which would be demolished to accommodate the proposed project. Commercial and residential uses surround the project site; bounded by the Ilara apartment building to the west, Union Pacific Railroad and the Turing apartment building to the east, and the future “Main Street Condos” site at 1316 South Main to the south. The parcel is fairly level throughout the site. An existing masonry wall borders the western and northern property lines. The wall connects to an existing iron fence that borders the eastern and southern property lines. A metal gate and driveway off South Main Street provide vehicular access.

Project Description
The proposed project consists of two separate buildings. Building A would include 43 residential units and a gross floor area of 51,405 square feet, and Building B would include a total of 69 units and a gross floor area of 64,015 square feet. The overall unit mix is 38 studios (34%), 14 one-bedroom units (13%), 30 two-bedroom units (26.5%) and 30 three-bedroom units (26.5%). The proposed project also features an approximately 625-square- foot outdoor play area, an 850 -square-foot entrance plaza, a 1,260 -square-foot leasing office, 28 long -term bicycle parking stalls, landscaping, a lot combination and associated site improvements. SB 35 prohibits the City from imposing vehicle parking standards, and the proposed project includes no vehicle parking.

Objective Design Standards
In accordance with Government Code Section 65913.4(d)(1), the City Council may conduct a public oversight meeting for the purposes of assessing compliance with criteria required for streamlined projects and objective standards.. Under SB 35, the public oversight of the development must be objective and be strictly focused on assessing compliance with criteria required for streamlined projects, as well as any reasonable objective design 108

standards published and adopted by ordinance or resolution by a local jurisdiction before submission of a development application, and must be broadly applicable to development within the jurisdiction . This process may not in any way inhibit, chill, or preclude the ministerial approval provided by SB 35 or its eff ect. Therefore, the Council’s role in this process will b e limited and the meeting will be focused on staff detailing compliance with the identified objective criteria, allowing for public testimony, and generally limited to the public and Council understanding and assessing compliance of the project for SB 35 streamlined permit processing. In other words, the City Council will have no discretion here and so long as the project meets the relevant criteria, state law mandates approval notwithstanding any contrary opinions of the City Council or the public.

HCD defines the term “Objective Design Standard” as follows:

“Objective zoning standard ,” “ objective subdivision standard ,” and “objective design review standard” means standards that involve no personal or subjective judgment by a public official and are uniformly verifiable by reference to an external and uniform benchmark or criterion available and knowable by both the applicant or development proponent and the public official prior to submittal, and includes only such standards as are published and adopted by ordinance or resolution by a local jurisdiction before submission of a development application.

The Transit Area Specific Plan (TASP) adopted by the City of Milpitas on June 17, 2008, includes objective design standards focused on achieving higher-density, transit-oriented residential development on parcels planned and zoned for this purpose . As noted above, the project site at 1300 South Main Street is located in the TASP Area and is subject to all applicable objective design standards. Table 1 below demonstrates project compliance with those standards.

Table 1: TASP Objective Design Standards

Development
Standard Required Proposed Complies?
Density
(Objective
Zoning
Standard)
41 - 60 dwelling units/acre
(base density under General
Plan)
74 – 108 dwelling units/acre
(with 80% density bonus
allowed for 100% affordable
projects under the State
Density Bonus Law
No maximum density for
projects that comply with the
State Density Bonus Law and
is located within ½-mile of
transit. (See Government
Code § 65913.4(e)(1)(A))
117 dwelling
units/acre
Yes, because the project complies
with State Density Bonus Law and
is located within ½-mile of the VTA
Great Mall light rail station
Building Height,
maximum
75 feet 64 feet, 8 inches Yes
Front Yard
Setback (using
“Other Street
Facing” Setback
Standard)
12- 20 feet from back of
sidewalk
7 feet, 11 inches No, but qualifies for concession
under State Density Bonus Law
109

Development
Standard Required Proposed Complies?
Side Yard
Setback

15 feet, 20’ over three stories
when abutting residential
7 feet, 6 inches No, but qualifies for concession
under State Density Bonus Law
Rear Yard
Setback
15’, 20’ over three stories
when abutting residential
6 feet, 1 inch No, but qualifies for concession
under State Density Bonus Law
Projections into
Required Yards
Porches, stairs, balconies,
bay windows, and awnings
may project up to six feet into
required setbacks.

Project includes
no projections
into required
yards
Yes
Building
Orientation and
Entrances
Buildings must face the
street; and primary building
entrances must be oriented
toward the street.

Buildings
generally face S.

Main Street
Yes
Setbacks
Adjacent to
Creeks and
Drainage
Channels
Minimum 25 feet from the top
of bank or maintenance road
if one exists
The rear
property line is
more than 75
feet away from
the top bank of
the creek
Yes
Park and Open
Space
Requirements

3.5 acres of parkland for
1,000 residents. See
calculation below:

279 residents x 152.46
square feet of parkland space
per person = 0.98 acres
The percentage of TASP
impact fees dedicated to
parkland covers the
equivalent of 0.87 acres
Remaining Park and Open
Space needed = 0.11 acres

Developer
providing 0.18
acres of park
and open space,
including:

6,985 square
feet (0.16 ac) of
ground-level
common open
space
1,140 square
feet (0.02 ac)
indoor amenity
areas

Yes
110

Development
Standard Required Proposed Complies?
Residential
Open Space
A minimum of 25% of the
total site shall be usable open
space or recreational
facilities. Balconies, porches,
or roof decks may be
considered usable open
space when properly
developed for work, play, or
outdoor living areas.

25% x .96 = .24 acres
required

0.18 acres
provided in
usable open
space and
recreational
area, including:
6,985 square
feet of ground-
level common
open space
1,140 square
feet indoor
amenity areas
No, but qualifies for concessions
under State Density Bonus Law
Balconies and
Porches
Each dwelling unit shall be
provided with private open
space as follows:
- Balconies and porches
(above ground level):
minimum 60 SF; or
- Patios (at ground level):
minimum one hundred
square feet.

No balconies
provided
No, but qualifies for waivers under
State Density Bonus Law

Off Street
Parking,
minimum
Total Parking per TASP:

Studios (38) = 30 spaces
One-Bedroom (14) = 17
spaces
Two-Bedroom (30) = 48
spaces
Three-Bedroom (30) = 48
spaces
Guest Spaces = 29 spaces

Total = 172 vehicle spaces

0 spaces

Yes. SB35 prohibits the City from
imposing any parking standards on
a 100% affordable project located
within ½ -mile of high-quality transit.

This project is located within ½ -mile
of the VTA Great Mall light rail
station.

Bicycle Parking 1 space per 4 units = 28
spaces
28 spaces No, but qualifies for waivers under
Density Bonus Law
111

Development
Standard Required Proposed Complies?
on-street guest racks: 1
space

Total = 29 bicycle spaces
Tree Removal If any protected trees are
proposed for removal, they
must be replaced by a 2:1
ratio
Trees to be
removed are off-
site. Adjacent
property owner
approval
needed.

Yes

Density Bonus
In 1979, California enacted the Density Bonus Law (Government Code §§ 65915 – 65918) to address the need for affordable housing and encourage affordable housing production. Density bonus law provides a developer a combination of benefits that cities must allow. In general, those benefits include:

 Allowing more market-rate units to be built than otherwise allowed by the applicable zoning designation (i.e., density bonus).
 Providing “incentives or concessions,” such as reducing development standards, that result in actual and identifiable cost savings for the project.
 Providing “waivers or modifications ” of development standards that would physically preclude the project’s construction.
 Allowing reduced parking requirements.

SB 35 projects can utilize benefits under state and local density bonus laws (Government Code § 65913.4(a)(5)).

When determining consistency with density requirements under SB 35, the maximum density al lowed is considered consistent with objective standards and any additional density or units granted as a density bonus are considered consistent with the maximum allowable densities (see HCD Guidelines, Article III, § 300(c), (d)).

Local jurisdictions hav e very limited discretion with density bonuses, development standards, and parking requirements when projects incorporate below-market-rate units that meet applicable affordability requirements set by the state . In addition, the State Density Bonus Law pro hibits a local jurisdiction from imposing any maximum density controls on a 100 percent affordable development project located within ½ -mile of a major transit stop (see Government Code § 65915(f)(3)(D)(ii)).

When the project was submitted, the applicant referenced the General Plan designation of Multi-Family Residential, Very High Density (VHD) which permits up to 60 units/gross acre in a Transit Oriented Development Overlay District, which is where the property a t 1300 South Main lies. Typically, projects that provide 100% affordable units are also allowed an 80% increase in density (108 units per acre), but since 1300 South Main is located within ½-mile from a major transit stop (VTA Great Mall light rail station), the State Density Bonus Law prohibits the City from imposing any maximum density control on the proposed project. Therefore, the proposed development density of 117 units per acre is acceptable for ministerial review under SB 35.

Concessions, Incentives, and Waivers
Per State Density Bonus Law, a “concession or incentive” is defined as:

 A reduction in site development standards or a modification of zoning code or architectural design requirements, such as a reduction in setback or minimum square footage requirements; or  Approval of mixed-use zoning; or
112

 Other regulatory incentives or concessions which result in identifiable and actual cost reductions to provide affordable housing

Per Density Bonus Law, the applicant is entitled to four concessions (see Government Code § 65915(d)(2)(D)).

The City is required to grant a concession or incentive unless it finds the proposed concession or incentive does not result in identifiable and actual cost reductions, would cause a public health or safety problem, would cause an environmental problem, harm historic property, or would be contrary to law. The Density Bonus Law restricts the types of information and reports that a developer may be required to provide to the local jurisdiction to obtain the requested incentive or concession. The local jurisdiction has the burden of proof i f it declines to grant a requested incentive or concession.

Attachment 3 is a “Request for Development Incentives ” memorandum submitted by the applicant with justification for why the City should grant concessions for the following development standards:

 Concession 1 - Front Yard Setback : This development standard is found in Section XI -10-

12.06(E)(5)(d) of the Milpitas Municipal Code (MMC) and Table 5 -1 (Development Standards) of the Milpitas Transit Area Specific Plan . This standard requires a setback of 12 to 20 feet , and t he project proposes a front yard setback of 7 feet and 11 inches. Increasing the setback would translate to a reduction of a minimum of 39 units. Therefore, the request for relief from this requirement equates to an actual, identifiable cost reduction. If the applicant complied with this standard, units would be eliminated, translating to an increase in land cost per unit. The difference between the land cost per unit at 73 units (without the concession) and 112 units (with the concession) is $24,805 per unit. These numbers were calculated based on a land purchase price of $5,200,000. Therefore, a concession for this development standard results in an “actual and identifiable cost reduction ” for constructing this affordable housing project.

 Concession 2 - Side Yard Setback: This development standard is found in Section XI-10-12.06(E)(5)(d) of the Milpitas Municipal Code (MMC) and Table 5 -1 (Development Standards) of the Milpitas Transit Area Specific Plan. This standard requires a setback of 12 to 20 feet , and the project proposes a side yard setback of 7 feet and 6 inches. Increasing the setback would translate to a reduction of at minimum 20 units. The request for relief from this requirement equates to an actual, identifiable cost reduction. If the applicant complied with this standard, units would be eliminated, translating to an increase in land cost per unit. The difference between the land cost per unit at 92 units (without the concession) and 112 units (with the concession) is $9,456 per unit. These numbers were calculated based on a land purchase price of $5,200,000. Therefore, a concession for this development standard results in an “actual and identifiable cost reduction” for constructing this affordable housing project.

 Concession 3 - Rear Yard Setback: This development standard is found in Table 5-1 (Development Standards) of the Milpitas Transit Area Specific Plan. This standard requires a rear setback of 20 feet when abutting residential, and the project proposes a side yard setback of 6 feet. Increasing the setback would translate to a reduction of at minimum 30 units. Therefore, t he request for relief from this requirement equates to an actual, identifiable cost reduction. If the applicant complied with this standard, units would be eliminated, translating to an increase in land cost per unit. The difference between the land cost per unit at 82 units (without the concession) and 112 units (with the concession) is $16,987 per unit. These numbers were calculated based on a land purchase price of $5,200,000. Therefore, a concession for this development standard results in an “actual and identifiable cost reduction ” for constructing this affordable housing project.

 Concession 4 - Residential Open Space: This development standard is found in Section XI -10-

4.05(D)(1) of the Milpitas Municipal Code. This standard requires 25 percent of the site, or 10,519 square feet is open space, and the project proposes 8,125 square feet of common open space. Increasing the common open space would translate to a reduction of 10 units. Therefore, the request for relief from this requirement equates to an actual, identifiable cost reduction. If the applicant complied with this standard, units would be eliminated, translating to an increase in land cost per unit. The difference between the land cost per unit at 102 units (without the concession) and 112 units (with the concession) is $4,552 per 113

unit. These numbers were calculated based on a land purchase price of $5,2 00,000. Therefore, a concession for this development standard results in an “actual and identifiable cost reduction ” for constructing this affordable housing project.

Waivers
Similar to concessions and incentives, the State Density Bonus Law allows developers to request waivers. A waiver pertains to a development standard (setback, height, etc.) that would “physically preclude” construction of the project. Waivers provide the ability to waive a development standard when the standard would result in actual and identifiable cost savings for the project. The applicant can request as many waivers from development standards as needed if the development standard would preclude the density bonus project from being built at the allowed density. Furthermore, the City must grant these waivers unless they violate state or federal law, create a specific adverse impact on health and safety or the physical environment tha t cannot be mitigated, or adversely impact real property listed on the California Register of Historical Resources. The City identified two objective development standards that will require waivers for the project to be built at the proposed density.

 Private Open Space: This development standard is found in Section XI-10-4.05(D)(1)(d) of the Milpitas Municipal Code (MMC). This standard requires each dwelling unit to be developed with private open space in the form of either a patio (at ground level) or a balcony/porch (above ground level). In addition, the development standard requires a minimum of 100 square feet of usable open space per patio or a minimum of 60 square feet of usable open space per balcony/porch.

 On-Street Bicycle Parking: This development standard is found in Table 5-1 (Development Standards) of the Milpitas Transit Area Specific Plan. Any residential development shall provide on -street guest racks equivalent to five percent of the bicycle parking requirement.

Government Code § 65915(e)(1) states, “In no case may a city, county, or city and county apply any development standard that will have the effect of physically precluding the construction of a development meeting the criteria of subdivision (b) at the densities or with the concessions or incentives permitted by this section. Subject to paragraph (3), an applicant may submit to a city, county, or city and county a proposal for the waiver or reduction of development standards that will have the effect of physically precluding the construction of a development meeting the criteria of subdivision (b) at the densities or with the concessions or incentives permitted under this section, and may request a meeting with the city, county, or city and county.”

As shown in Table 1 above , the proposed project does not meet the required objective standards for private open space or on-street guest bicycle parking. However, consistent with State Density Bonus Law, the applicant has requested that the City waive these two requirements and has shown that such waivers would result in actual and identifiable cost savings for the project. The requested waivers would not violate state or federal law, create a specific adverse impact on health and safety or the physical environment that cannot be mitigated, or adversely impact real property listed on the California Register of Historical Resources.

Parking Requirements
Pursuant to Government Code Section 65913.4(e)(1)(A), the City is prohibited from imposing automobile parking standards on a project deemed eligible for streamlined review under SB 35 when it is located within ½-mile of public transit. The proposed project is located within ½-mile of public transit. The proposed project is eligible for streamlined review under SB 35 and is located within ½-mile of the VTA Great Mall light rail station. Therefore, the City is prohibited from imposing any automobile parking standards on the project.

Fiscal Impact: The Project shall be subject to the following development fees:

• Transit Area Specific Plan Development Impact Fee (TADIF) The TADIF is currently set at $44,009 per residential unit. Based on approval for the development of 112 units, the estimated TADIF for this project is $4,929,008.

• Public Art Fee
Private residential developments of 20 or more new dwelling units must devote at least one-half of one percent of the Building Development Cost toward the purchase and installation of public art at the 114

project site. Therefore, the developer has not provided an approximate cost for construction to estimate the Public Art Fee.

California Environmental Quality Act: SB 35 mandates that the project review process is ministerial and that projects are judged on objective standards that do not involve the exercise of discretion, the California Environmental Quality Act (CEQA) does not apply to the SB 35 process pursuant to CEQA Guidelines Section 15268(a): “Ministerial projects are exempt from the requirements of CEQA.”

Recommendation: (1) Receive a presentation from staff regarding SB 35 and the criteria for streamlined review of qualifying projects; (2) Receive a presentation from the applicant of the proposed development; (3) Receive public comment; (4) Assess compliance with the criteria for streamlined review as well as any City- adopted objective design standards in accordance with Government Code Section 65913.4.

Attachments:

Attachment 1 – Project Plans
Attachment 2 – AB 168 Tribal Consultation Agreement and Conditions of Approval Attachment 3 – Request for Development Incentives, dated November 23, 2021 115

455 EAST CALAVERAS BOULEVARD, MILPITAS, CALIFORNIA 95035-5479 PHONE: 408-586-3279, FAX: 408-586-3305
http://www.ci.milpitas.ca.gov/planningdepartment/

November 15, 2021

VIA E-MAIL ONLY
Tamien Nation
Attn: Ms. Quirina Geary
P.O. Box 8053
San José, CA 95155
email: [email protected]

Re: AB 168 Tribal Consultation Enforceable Agreement: 1300 South Main St., Milpitas, CA

Dear Ms. Geary:

Thank you for your collaboration with the City of Milpitas on the tribal consultation required under Assembly Bill (AB) 168 for the proposed residential development project at 1300 South Main Street. The formal AB 168 consultation process between the Tamien Nation Tribe and the City of Milpitas has concluded, and attached to this letter is Exhibit A, the enforceable agreement required pursuant to California Government Code §65913.4(b)(2)(B).

The City of Milpitas initiated this consultation via letter emailed to the Tamien Nation on May 6, 2021, to which you responded on May 7, 2021. The City received similar responses from the Confederated Villages of Lisjan Tribe and the Canyon Band of Costanoan Ohlone People, and on October 14, 2021, you informed me by email that the three Tribes had met and determined to defer to Tamien Nation on this project. We subsequently met with the City’s consultant, Kerrie Collison from LSA, on October 18, 2021, and prepared draft mitigation language to provide for proper monitoring and protection of potential tribal cultural resources discovered at the project site. After some additional email correspondence with you and the development proponent, AMG & Associates, LLC, to modify the draft mitigation language, all parties met via Zoom on November 8, 2021, to finalize the agreement.

Pursuant to California Government Code section 65913.4(b)(2), subsection (B), the parties find that a potential tribal cultural resource could be affected by the proposed development and an enforceable agreement is made between both parties on methods, measures, and conditions for tribal cultural resource treatment. Based on this agreement, the project proponent may submit an application for a development subject to the streamlined, ministerial approval process described in the agreement.

Thank you again for your collaboration with the City if Milpitas on this project. We value your assistance and look forward to consulting with you on future projects involving religious and cultural significance

CI T Y O F MI L P I T A S

P L A N N I N G D E P A R T M E N T

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to your Tribe. If you have any further questions, please contact the Planning Project Manager for this project: Senior Planner Michael Fossati at [email protected].

Sincerely,

Ned Thomas, AICP
Planning Director
City of Milpitas

cc: AMG & Associates, LLC
Chris Diaz, Milpitas City Attorney

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EXHIBIT __

AB 168 Enforceable Agreement between the City of Milpitas and Tamien Nation

Pursuant to California Government Code section 65913.4(b)(2), subsection (B), the parties, City of Milpitas and Tamien Nation (“Parties”), find that a potential tribal cultural resource could be affected by the proposed development at 1300 South Main Street (“Project”), and this enforceable agreement (“Agreement”) is made between the parties on _____________, 2021 on methods, measures, and conditions for tribal cultural resource treatment. Based on this Agreement, the development Permittee, AMG & Associates, LLC, (“Permittee”) may submit an application for a development subject to the streamlined, ministerial approval process allowed under SB 35.

The Parties to this Agreement consent to the following conditions of approval to be included in the project approval(s):

COA #1: Prior to the commencement of any ground-disturbing activity on the Project site, the Permittee shall retain tribal monitors from Tamien Nation, as needed, to be present during all ground-disturbing activity associated with the project. a. Tamien Nation shall be given five (5) days’ written notice prior to the start of any ground- disturbing activity as defined in subsection c. below. Permittee shall document receipt of notification in writing.
b. Prior to any ground-disturbing activity on the Project site, all Project personnel shall receive mandatory tribal cultural resource sensitivity training from Tamien Nation. c. The tribal monitor will be present during construction phases that involve ground-disturbing activities. For the purposes of these conditions, ground-disturbing activities shall be defined as any ground disturbance, including but not limited to, excavation, grading, grubbing, scarring, drilling, scraping, blading, trenching, vegetation removal, or demolition of existing structures or site improvements within the development area shown on the Project plans. d. The tribal monitor will complete daily monitoring logs that will provide description of the day’s activities, includes construction activities, locations, and any cultural materials identified. The daily monitoring logs shall be retained by Tamien Nation. e. Upon discovery of any tribal cultural resources (TCRs), all ground-disturbing and construction activities within 50 feet of discovery shall cease on the Project site until the find can be assessed to the satisfaction of Tamien Nation. All TCRs unearthed by project activities shall be evaluated by the tribal monitor or other tribal representatives and a registered professional archeologist.
f. At the discretion of Tamien Nation, soils that have been previously subject to excavations and were monitored by the tribal representative need not be monitored again if re-excavated or moved. Permittee shall consult with the tribal monitor prior to any disturbance of previously excavated soils.
g. Should Tamien Nation choose not to send a monitor for any of the above-referenced ground- disturbing activity, work may continue without the monitor, provided that the Permittee has A
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given a minimum of five (5) days’ written notice to Tamien Nation. Permittee shall document receipt of notification in writing.
h. At the completion of monitoring, Tamien Nation shall send an email notification to the City that monitoring has been completed.

COA #2: Permittee shall retain a registered professional archaeologist for on-call site monitoring, investigation, and analysis in the event that TCRs or human remains are discovered and identified on the project site during ground-disturbing activities.

COA #3: In the event that TCRs are discovered on the Project site and cannot be avoided, a detailed archaeological treatment plan shall be implemented. a. The treatment plan shall be developed by the on-call professional archaeologist in collaboration with and agreed upon by Tamien Nation to determine the most appropriate treatment measures to avoid, minimize, or mitigate any potential impacts. This shall include documentation of the resource and may include data recovery or other measures. b. Any treatment other than preservation in place must be approved by Tamien Nation and the City of Milpitas. Treatment for most resources would consist of (but would not be limited to) sample excavation, artifact collection, site documentation, and historical research, with the aim to target the recovery of important scientific data contained in resource. Data recovery shall be subject to approval by Tamien Nation.
c. Tamien Nation shall determine the disposition of any TCR artifacts discovered during on-site excavation or construction activities or TCR artifacts resulting from execution of a treatment plan. The disposition of TCR artifacts shall include, but not be limited to, reburying in close proximity of the finds without scientific study, allowing scientific study before reburying the materials either near the origin of the find or in another protected place, or temporary curation at a facility at an institution that meets the U.S. Secretary of the Interior’s criteria for curation (36 CFR 79) prior to reburial. Disposition of any TCR artifacts shall be subject to approval by Tamien Nation. All curation fees and related expenses shall be paid by the Permittee.
d. To ensure adequate space and protection are provided for reburial of any TCRs discovered on the project site, the Permittee shall designate a cultural easement area. The easement area shall be in a location that will not be subject to future disturbance and that will not require the relocation of buildings or other physical improvements on the site. e. Tamien Nation shall have sole discretion in determining if reburial within the cultural easement area is the desired method of disposition.
f. The Project archeologist shall file State of California Department of Parks and Recreation (DPR) Series 523 forms for the cultural easement/TCR reburial location (if used) with the California Historical Resources Information System (CHRIS) Center in accordance with the guidelines established by the California Office of Historic Preservation. The DPR Series 523 forms shall establish a permanent record of the cultural easement location and any TCRs discovered on the Project site for future site identification and protection. The Project archeologist shall also file a Sacred Lands File record with the Native American Heritage Commission (NAHC) on behalf of Tamien Nation.

119
COA
#4: In the event that human remains and/or grave goods are discovered or recognized during ground-disturbing activities or construction, all ground disturbance work shall cease within 50 feet of the discovery, and the tribal monitor shall immediately notify the construction supervisor. The construction supervisor shall ensure reasonable protection measures are taken to protect the discovery from disturbance (Assembly Bill [AB] 2641) and shall immediately notify the City and the Santa Clara County Medical Examiner-Coroner (per California Health and Safety Code Section 7050.5).
a. California Health and Safety Code Section 7050.5 stipulates that no further disturbance will occur in the area until the County Medical Examiner-Coroner has determined origin and disposition pursuant to California Public Resources Code Section 5097.98. b. If the County Medical Examiner-Coroner determines that the remains are Native American in origin, the Medical Examiner-Coroner shall notify the NAHC by telephone within twenty-four (24 hours).
c. Pursuant to California Public Resources Code Section 5097.98(a), Tamien Nation shall be allowed to: (1) inspect the site of the discovery; and (2) make recommendations concerning the treatment and disposition of the human remains and/or grave goods. d. Tamien Nation shall have forty-eight (48) hours from the time access to the Project site is granted to inspect the site and make recommendations concerning the treatment and disposition of the remains.
e. Tamien Nation shall have sole discretion regarding the final disposition and treatment of human remains and grave goods. Disposition may include avoidance of the human remains, reburial within the cultural easement identified on the project plans, or reburial on tribal or other lands that will not be disturbed in the future.
f. Reburial of human remains shall be accomplished in compliance with the California Public Resources Code Sections 5097.98(a) and (b).

COA #5: Permittee shall, in consultation with Tamien Nation, incorporate into the Project design a commemorative plaque that acknowledges the traditional history of the land with respect to tribal communities.

Quirina Luna Geary, Chairwoman Ned Thomas, Director
Tamien Nation Milpitas Planning Department
11/17/2021
120
AMG & ASSOCIATES144 NORTH ORANGE ST., ORANGE, CA 92866(714) 639-9860AO ARCHITECTSMAIN STREETMILPITAS,CA09-10-20212020-503G1.0 DESIGN REVIEW SUBMITTALMAIN STREET10TH SEPTEMBER 2021
Project Team
Contact: Contact:APPLICANT / OWNERAMG & ASSOCIATES, LLCPO BOX 260770ENCINO, CA 91426 (818) 380 2600 Ext. 14ALEXIS [email protected]: Contact:RESIDENTIAL ARCHITECTARCHITECTS ORANGE 144 N. Orange StreetOrange, CA 92866(714) 639-9860 IOANNA [email protected]: Contact:LANDSCAPE ARCHITECTTHOMAS H. PHELPSPO BOX 8328CHICO, CA 95927(530) 892 8897THOMAS H. [email protected]: Contact:CIVIL ENGINEERRUGGERI-JENSEN-AZAR4690 CHABOT DR, SUITE 200PLEASANTON, CA 94588(925) 227 9100 DOMINIC [email protected] SHEETDESCRIPTIONG1.0COVER SHEETCIVIL EXHIBITSC1.1EXISTING CONDITION PLANC2.1PRELIMINARY GRADING AND DRAINAGE PLANC3.1PRELIMINARY UTILITY PLANC4.1PRELIMINARY STORM WATER MANAGEMENT PLANRESIDENTIAL BUILDING EXHIBITSA1.0CONCEPTUAL SITE PLANA1.1CONCEPTUAL FIRE PLANA1.2CONCEPTUAL SITE SECTIONSA2.0CONCEPTUAL BLDG. PLANS - BLDG. AA2.1CONCEPTUAL BLDG. PLANS - BLDG. AA2.2CONCEPTUAL BLDG. PLANS - BLDG. BA2.3CONCEPTUAL BLDG. PLANS - BLDG. BA3.0CONCEPTUAL UNIT PLANSA4.0CONCEPTUAL BLDG. ELEVATIONS - BLDG. AA4.1CONCEPTUAL BLDG. ELEVATIONS - BLDG. AA4.2CONCEPTUAL BLDG. ELEVATIONS - BLDG. BA4.3CONCEPTUAL BLDG. ELEVATIONS - BLDG. BA5.0CONCEPTUAL 3D VIEWSA6.0CONCEPTUAL MATERIAL AND COLOR BOARDLANDSCAPE EXHIBITSL1LANDSCAPE MASTER PLAN

SHEET INDEX
MAP N.T.S NORTH

PROJECT LOCATION

MAIN STREET
121
122
123
124
125
S1
S1C1
A1B1C1C1
EL 1LAUNDRYROOM
C1
A1ELECT. RM.MPOEEL.ROOM

BOILERROOM
UPDN6'-0"

BUILDING A
11'-8"

BUILDING B
EL 1
UPDN

LAUNDRYROOM
A1S1S1B1B1C1C1B2B1S1S1
B1S1 S1
ELECT. RM.MPOE
EL.ROOM
B1BOILER ROOMMAIL ROOM
AMENITIES±1140 SFLEASING±1260 SFWM
T.34'-0"3'-0"
10'-2"
6'-11"
26'-2"
11'-1"
9'-2"
7'-6"
5'-1"
3'-0"3'-0"52'-4"3'-1"
AMG & ASSOCIATES144 NORTH ORANGE ST., ORANGE, CA 92866(714) 639-9860AO ARCHITECTSMAIN STREETMILPITAS,CA09-10-20212020-503A1.0CONCEPTUAL SITE PLAN NORTH1"=20'-0"20'40'60'010'
7 COUNT BICYCLE PARK RACKLEGEND
126
KITCHENP.CHASE33" X 18"DW
S1
S1C1
A1B1C1C1
EL 1LAUNDRYROOM
C1
A1ELECT. RM.MPOEEL.ROOM

BOILERROOM
UPDN6'-0"

BUILDING A
11'-8"

BUILDING B

KITCHEN
P.CHASE33" X 18"
DW
EL 1
UPDN

BUILDING B

TOP OF STAIR TOWER
S1S1S1S1
34 FT WIDE FIRE LANE
S1
10'-11"10'-10"10-11"
LEVEL 1LEVEL 2LEVEL 3
59'-2"LEVEL 4
59'-2"
TOP OF PARAPET10'-11"ROOF10'-11"LEVEL 5
64'-8"
B1B1B1B1B1
B1B1B1B1B1C1C1C1C1C1
C1C1C1C1C1BUILDING A

STAIR TOWER BEYOND
S1S1S1S1
S1C1C1C1C1C1
C1C1C1C1C1
C1C1C1C1C1B1B1B1B1B1
A1A1A1A1A1
A1.1CONCEPTUAL FIRE PLAN
NORTH1"=20'-0"20'40'60'010'
AMG & ASSOCIATES144 NORTH ORANGE ST., ORANGE, CA 92866(714) 639-9860AO ARCHITECTSMAIN STREETMILPITAS,CA09-10-20212020-503 LEGEND
NEW PUBLIC FIRE HYDRANT150' HOSE PULLMAIN ACCESS POINT TO BUILDING GEGUERNY-SIZE ELEVATOR

FIRE AREA SEPARATION WALL

STAIR WITH ROOF ACCESSPROPOSED FIRE ACCESS DRIVEWAY

FIRE APPARATUS FOR BUILDING BFIRE APPARATUS FOR BUILDING A 127

10.9'MINEX 10'SWK5'VARIES0.5'MIN3'-0"
3'7'MIN 3'34.3'

7.8'MINEX 10'SWK VARIES0.5'MIN
PROPOSED BUILDING HEIGHT - TOP OF STAIR(+75'-7")
PROPOSED BUILDING HEIGHT - TOP OF STAIR(+75'-7")
PROPOSED BUILDING HEIGHT - TOP OF PARAPET(+71'-7")
AMG & ASSOCIATES144 NORTH ORANGE ST., ORANGE, CA 92866(714) 639-9860AO ARCHITECTSGRANT & 1STNOVATO, CADATE: 05-27-2021JOB NO.: 2020-275A1.2CONCEPTUAL SITE SECTIONS 1"=20'-0"20'40'60'010'

SECTION A

SECTION B

KEY MAP

MAIN STREET
NORTHN.T.S.

BLDGA
BLDGB
A B

SECTION B

SECTION C
128
S1
S1C1A1B1C1C1
EL 1LAUNDRYROOM
C1A1ELECT. RM.MPOEEL.ROOMBOILERROOM
UPDN
21'-3"
80'-0"
192'-9"
198'-9"
P.S1 S1C1A1B1C1C1
EL 1LAUNDRYROOM
C1A1
UPDN
21'-3"
185'-11"
80'-0"
192'-9"
AMG & ASSOCIATES144 NORTH ORANGE ST., ORANGE, CA 92866(714) 639-9860AO ARCHITECTSMAIN STREETMILPITAS,CA09-10-20212020-503A2.0CONCEPTUAL BLDG. PLANS - BLDG. A 1"=10'-0"10'20'30'05'

GROUND LEVEL PLAN

TYPICAL UPPER PLAN

KEY MAP

MAIN STREET
NORTHN.T.S.

BLDGA
BLDGB
129

UPDNSLOPE SLOPE SLOPE SLOPESLOPE
80'-0"
192'-9"
21'-3"
185'-11"
AMG & ASSOCIATES144 NORTH ORANGE ST., ORANGE, CA 92866(714) 639-9860AO ARCHITECTSMAIN STREETMILPITAS,CA09-10-20212020-503A2.1CONCEPTUAL BLDG. PLANS - BLDG. A 1"=10'-0"10'20'30'05'

TYPICAL UPPER PLAN

ROOF LEVEL PLAN

KEY MAP

MAIN STREET
NORTHN.T.S.

BLDGA
BLDGB
130
EL 1
UPDN

LAUNDRYROOM
A1S1S1B1 B1C1C1B2B1S1S1
B1S1 S1
ELECT. RM.MPOE
EL.ROOM
B1BOILER ROOMMAIL ROOM
AMENITIES±1140 SFLEASING±1260 SFWM
78'-0"
139'-7"
126'-9"
64'-8"
63'-0"62'-5"
EL 1
UPDN

LAUNDRYROOM
A1S1S1B1 B1C1C1B2B1S1S1
B1B1S1 S1
78'-0"
139'-7"
126'-9"
64'-8"
63'-0"62'-5"

KEY MAP

MAIN STREET
NORTHN.T.S.

BLDGA
BLDGB
AMG & ASSOCIATES144 NORTH ORANGE ST., ORANGE, CA 92866(714) 639-9860AO ARCHITECTSMAIN STREETMILPITAS,CA09-10-20212020-503A2.2CONCEPTUAL BLDG. PLANS - BLDG. B 1"=10'-0"10'20'30'05'GROUND LEVEL PLAN TYPICAL UPPER PLAN 131
UPDN
78'-0"
139'-7"
126'-9"
64'-8"
63'-0"62'-5"

SLOPE SLOPE

SLOPE SLOPE
AMG & ASSOCIATES144 NORTH ORANGE ST., ORANGE, CA 92866(714) 639-9860AO ARCHITECTSMAIN STREETMILPITAS,CA09-10-20212020-503A2.3CONCEPTUAL BLDG. PLANS - BLDG. B 1"=10'-0"10'20'30'05'ROOF LEVEL PLAN

KEY MAP

MAIN STREET
NORTHN.T.S.

BLDGA
BLDGB
132
UNIT S1STUDIO - 1 BATHUNIT AREA: 416 SQ. FT.

LIVING SPACE12'-8" X 16'-2"
BATH
CHASE68" X 18"
P.

KITCHEN
UNIT A11 BED - 1 BATHUNIT AREA: 547 SQ. FT.

BEDROOM 110'-8" X 11'-6"
W.I.C.

CHASE33" X 30"
BATH
LIVING10'-8" X 9'-4"

KITCHEN
P.CHASE33" X 18"
DW
UNIT B12 BED - 1 BATHUNIT AREA: 799 SQ. FT.

KITCHEN
P.CHASE33" X 18"
DW
BEDROOM 110'-8" X 10'-6"
CHASE33" X 26"
BATHL.

BEDROOM 210'-8" X 10'-6"
LIVING / DINING10'-8" X 20'-2"W.I.C.

UNIT C13 BED - 2 BATHUNIT AREA: 1100 SQ. FT.

BEDROOM 110'-8" X 10'-8"
CHASE33" X 26"
BATHL.

BEDROOM 210'-8" X 11'-0"
LIVING / DINING10'-8" X 21'-2"W.I.C.

W.I.C.KITCHEN
P.CHASE33" X 18"
DW
BEDROOM 110'-8" X 10'-8"
CHASE33" X 26"
BATHL.

BEDROOM 210'-8" X 11'-0"
LIVING / DINING10'-8" X 21'-2"W.I.C.BEDROOM 310'-8" X 11'-6" CHASE33" X 30"
BATH
UTILITY SPACE ORDUAL STORAGE UNITS10'-6" X 6'-0"UTILITY SPACE ORDUAL STORAGE UNITS10'-6" X 6'-0" UNIT B22 BED - 1 BATHUNIT AREA: 692 SQ. FT.

CHASE33" X 30"
BATH
LIVING10'-6" X 12'-4"
P. BEDROOM 110'-8" X 9'-10"
BEDROOM 210'-8" X 9'-10"

KITCHENDW
A3.0CONCEPTUAL UNIT PLANSAMG & ASSOCIATES144 NORTH ORANGE ST., ORANGE, CA 92866(714) 639-9860AO ARCHITECTSMAIN STREETMILPITAS,CA09-10-20212020-503 1/8"=1'-0"24'08'4' 16'
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10'-11"10'-11"10'-11"10'-11"10'-11"ROOF(+54'-7")LEVEL 5(+43'-8")LEVEL 4(+32'-9")LEVEL 3(+21'-10")LEVEL 2(+10'-11")LEVEL 1(+0'-0")± 64'-8" MAX. HEIGHT
10'-11"10'-11"10'-11"10'-11"10'-11"ROOF(+54'-7")LEVEL 5(+43'-8")LEVEL 4(+32'-9")LEVEL 3(+21'-10")LEVEL 2(+10'-11")LEVEL 1(+0'-0")± 64'-8" MAX. HEIGHT
A4.0CONCEPTUAL BLDG. ELEVATIONS - BLDG. A
1BUILDING A - NORTH ELEVATION
AMG & ASSOCIATES144 NORTH ORANGE ST., ORANGE, CA 92866(714) 639-9860AO ARCHITECTSMAIN STREETMILPITAS,CA09-10-20212020-503 1"=10'-0"10'20'30'05'2BUILDING A - EAST ELEVATION

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BLDGA
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12 134
10'-11"10'-11"10'-11"10'-11"10'-11"ROOF(+54'-7")LEVEL 5(+43'-8")LEVEL 4(+32'-9")LEVEL 3(+21'-10")LEVEL 2(+10'-11")LEVEL 1(+0'-0")± 64'-8" MAX. HEIGHT
10'-11"10'-11"10'-11"10'-11"10'-11"ROOF(+54'-7")LEVEL 5(+43'-8")LEVEL 4(+32'-9")LEVEL 3(+21'-10")LEVEL 2(+10'-11")LEVEL 1(+0'-0")± 64'-8" MAX. HEIGHT
3BUILDING A - SOUTH ELEVATION
AMG & ASSOCIATES144 NORTH ORANGE ST., ORANGE, CA 92866(714) 639-9860AO ARCHITECTSMAIN STREETMILPITAS,CA09-10-20212020-503 1"=10'-0"10'20'30'05'

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A4.2CONCEPTUAL BLDG. ELEVATIONS - BLDG. A4BUILDING A - WEST ELEVATION 135
10'-11"10'-11"10'-11"10'-11"10'-11"ROOF(+54'-7")LEVEL 5(+43'-8")LEVEL 4(+32'-9")LEVEL 3(+21'-10")LEVEL 2(+10'-11")LEVEL 1(+0'-0")± 64'-8" MAX. HEIGHT
10'-11"10'-11"10'-11"10'-11"10'-11"ROOF(+54'-7")LEVEL 5(+43'-8")LEVEL 4(+32'-9")LEVEL 3(+21'-10")LEVEL 2(+10'-11")LEVEL 1(+0'-0")± 64'-8" MAX. HEIGHT
1BUILDING B - NORTH ELEVATION
AMG & ASSOCIATES144 NORTH ORANGE ST., ORANGE, CA 92866(714) 639-9860AO ARCHITECTSMAIN STREETMILPITAS,CA09-10-20212020-503 1"=10'-0"10'20'30'05'

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BLDGA
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A4.3CONCEPTUAL BLDG. ELEVATIONS - BLDG. B2BUILDING B - EAST ELEVATION 136
10'-11"10'-11"10'-11"10'-11"10'-11"ROOF(+54'-7")LEVEL 5(+43'-8")LEVEL 4(+32'-9")LEVEL 3(+21'-10")LEVEL 2(+10'-11")LEVEL 1(+0'-0")± 64'-8" MAX. HEIGHT
10'-11"10'-11"10'-11"10'-11"10'-11"ROOF(+54'-7")LEVEL 5(+43'-8")LEVEL 4(+32'-9")LEVEL 3(+21'-10")LEVEL 2(+10'-11")LEVEL 1(+0'-0")± 64'-8" MAX. HEIGHT
3BUILDING B - SOUTH ELEVATION
AMG & ASSOCIATES144 NORTH ORANGE ST., ORANGE, CA 92866(714) 639-9860AO ARCHITECTSMAIN STREETMILPITAS,CA09-10-20212020-503 1"=10'-0"10'20'30'05'
A4.3CONCEPTUAL BLDG. ELEVATIONS - BLDG. B4BUILDING B - WEST ELEVATION

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BLDGB1VIEW ON MAIN STREET LOOKING TOWARDS BUILDING B LEASING 2VIEW ON MAIN STREET LOOKING SOUTH4VIEW FROM RAIL ROAD TRACKS LOOKING NORTH 3VIEW FROM RAIL ROAD TRACKS LOOKING SOUTH1
3 4
2 AMG & ASSOCIATES144 NORTH ORANGE ST., ORANGE, CA 92866(714) 639-9860AO ARCHITECTSMAIN STREETMILPITAS,CA09-10-20212020-503 A5.0CONCEPTUAL 3D VIEWS
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A5.1CONCEPTUAL 3D VIEWS1VIEW FROM NORTHEAST CORNER OF BUILDING A LOOKING SOUTH 2VIEW FROM MAIN STREET LOOKING AT BUILDING A4VIEW ON MAIN STREET LOOKING SOUTHEAST 3VIEW FROM SOUTHWEST CORNER OF BUILDING B LOOKING NORTH 1 42
3 AMG & ASSOCIATES144 NORTH ORANGE ST., ORANGE, CA 92866(714) 639-9860AO ARCHITECTSMAIN STREETMILPITAS,CA09-10-20212020-503 139
A6.0CONCEPTUAL MATERIAL AND COLOR BOARD

BUILDING A - EAST ELEVATION
AMG & ASSOCIATES144 NORTH ORANGE ST., ORANGE, CA 92866(714) 639-9860AO ARCHITECTSMAIN STREETMILPITAS,CA09-10-20212020-503 A.SW 7757 HIGH REFLECTIVE WHITE
B.SW 9685 AFTER THE STORMC.SW 6905 GOLDFINCH

BUILDING B - NORTH ELEVATION

1. STUCCO LIGHT SAND FINISH3. ALUMINUM STOREFRONT WINDOW BLACK OR EQUAL2. VINYL WINDOWS BLACK OR EQUAL4. METAL AWNING BLACK OR EQUAL D. SW 6894 FORCEFUL ORANGE
E. SW 6481 GREEN BAY
F. SW 6475 COUNTRY SQUIRE
2 A
1 F
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B
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141

P.O. Box 260770
Encino, California 91426
Land Planning, Finance & Development
Tel. 818-380-2600

November 23, 2021

Michael Fossati
City of Milpitas
455 East Calaveras Boulevard
Milpitas, California 95035

Re: Senate Bill 35 Streamlined Ministerial Process
1300 South Main Street, Milpitas, CA 95035 (APN: 083-36-002)

Dear Mr. Fossati,

This is an application for a development permit pursuant to Government Code 65913.4, otherwise known as Senate Bill 35.

SENATE BILL 35 DETERMINATION
Located at 1300 South Main Street in Milpitas, CA, we submit this project pursuant to California Senate Bill 35 ("SB 35"). Effective January 1st, 2018, SB 35 amended Government Code Section 65913.4 to create a streamlined and ministerial approval process for certain housing projects in jurisdictions that have not met their Regional Housing Needs Allocation (RHNA) goals. The City of Milpitas is subject to SB 35 because it did not issue sufficient building permits to meet its RHNA obligation for the most recent reporting period, per the California Department of Housing & Community Development's ("HCD") Statewide Determination Summary, dated July 30th, 2021:

Permits RHNA
Very Low Income 142 1004
Low Income 0 570
Moderate Income 0 565
Above Moderate 3504 1151

The California Environmental Quality Act ("CEQA") does not apply to the SB 35 approval process because the approval is ministerial and projects are judged based on compliance with objective planning standards that do not entail the exercise of discretion as long as project meets certain criteria. See Cal. Pub. Res. Code §21080(b)(l)(CEQA does not ap ply to ministerial projects); see also 14 Cal. Code. Regs §15268(a) ("Ministerial projects are exempt from the requirements of CEQA").

As required by SB 35, the Application is in full consistency with all applicable objective planning standards currently imposed by the City, notwithstanding the concessions the Project is entitled to through its use of the State Density Bonus Law. As permitted by SB 35, parking is not required at the project because it is located within one-half mile of the VTA Greatmall Light Rail Station; a map is included in Exhibit A.

The table below lists the Project's compliance with SB 35's individual eligibility requirements for the streamlined ministerial approval of compliant housing developments. All citations are to California Government Code Section 65913.4.

142

# ELIGIBILITY REQUIREMENT SATISFIED?
1 The project is a multifamily housing development (2 or more units) (subd. (a)(1)). YES RESPONSE: The project is 112 units.
2 Is the project located in an area designated by the U.S. Census Bureau as an urbanized area? (subd. (a)(2(A)). YES
RESPONSE: The Project is located within the U.S. Census urbanized area boundary for San Jose, CA. 3 Is more than 75% of the Project site’s perimeter developed with urban uses? (subds. (a)(2)(B), (h)(8)). YES
RESPONSE: “Urban uses” in SB 35 is defined as “any current or former residential, commercial, public institutional, transit or transportation passenger facility, or retail use, or any combination of those uses.” SB 35 further clarifies that “parcels that a re only separated by a street or highway shall be considered to be adjoined.”

Based on these standards, the entirety of the project site’s perimeter is developed with urban uses.

4 Does the site have either zoning or a general plan designation that allows for residential use or residential mixed-use development, with at least two-thirds of the square footage designated for residential use? Subd. (a)(2)(C).

YES
RESPONSE: The General Plan designation is Multi-Family Residential, Very High Density (VHD) based on the adopted General Plan at the time of Notice of Intent filing . The Zoning designation is zoned Multi Family Residential (R4) with a TOD overlay . Both designations allow residential use. The proposed project will be made up entirely of a residential use with incidental uses related to it, i.e. fitness room, community room, etc.

5 Will the applicant record a land use restriction for the Project's affordable housing units? Subd. (a)(3). YES
RESPONSE: Yes. We will be requesting a density bonus and per the City’s Municipal Code we are required to enter into an affordable housing agreement with the City. In addition, we will apply for tax credits with the California Tax Credit Allocation Committee which will require us to enter into a Regulatory Agreement.

6 Has HCD determined that the local jurisdiction is subject to SB 35? Subd. (a)(4)(A). YES RESPONSE: The City of Milpitas is subject to SB 35 per HCD’s determination that they have not made sufficient progress to meet their Very Low Income and Low Income RHNA numbers. 7 Will the Project include the required percentage of below market rate housing units? (subd. (a)(4)(B)). YES
RESPONSE: The project will comply with Government Code Section 65915(c)(1)(G), wherein one hundred percent of the total units, exclusive of a manager’s unit or units will be for lower income households, as defined by Section 50079.5 of the Health and Safety Code, except that up to 20 percent of the total units in the development may be for moderate -income households, as defined in Section 50053 of the Health and Safety Code.

8 Is the Project consistent with "objective zoning standards" and "objective design review standards?" (subd. (a)(5)). YES
RESPONSE: The Project as proposed is consistent with the City’s “objective zoning standards” with the exception of those concessions/waivers we are seeking under State Density Bonus Law. 9 Is the project located outside of all types of areas exempted from SB 35? Subd. (a)(6 -7). YES RESPONSE: The project site is not located within any of the below exempt areas. 143

Subd. (a)(6) exempt areas:
● Coastal zone
● Prime farmland or farmland of statewide importance
● Wetlands
● High or very high fire hazard severity zones
● Hazardous waste sites
● Earthquake fault zone (unless the development complies with applicable seismic protection building code standards)
● Floodplain or floodway designated by FEMA
● Lands identified for conservation in an adopted natural community conservation plan or habitat conservation plan
● Habitat for a state or federally protected species
● Land under a conservation easement

RESPONSE: The project site is not located on any of the above areas as indicated in enclosed maps and per the below:
● In regards to wetlands, please refer to the enclosed Property Evaluation prepared by Monk & Associates.
● The site is located within special flood hazard area (Zone A). We will take the necessary steps to comply with Section 401(b)(7) of the HCD SB 35 Guide lines in order to be eligible for the streamlined ministerial approval process. Please refer to the enclosed FEMA map

Subd. (a)(7) exempt areas:
● A development that would require the demolition of housing that:
o Is subject to recorded rent restrictions
o Is subject to rent or price control
o Was occupied by tenants within the last 10 years
o A site that previously contained housing occupied by tenants within past 10 years
o A development that would require the demolition of a historic structure on a national, state, or local register
o The property contains housing units that are occupied by tenants, and units at the property are/were offered for sale to the general public by the subdivider or subsequent owner of the property.

RESPONSE: There haven’t been any dwelling units on the property at any point during the last ten years. The project would not require the demolition of any residential or historic structures.

Subd. (a)(10) exempt areas:
● Land governed under the Mobilehome Residency Law
● Land governed by the Recreational Vehicle Park Occupancy Law ● Land governed by the Mobilehome Parks Act
● Land governed by the Special Occupancy Parks Act

RESPONSE: The project site is not located on land governed by any of the above laws. 10 Will all construction workers employed in the Project be paid at least the general prevailing wage? (subd. (a)(8)(B)). YES
The Applicant shall comply with all SB 35 requirements including Subdivision (a)(8) of California Government Code Section 65913.4.
11 The development will not involve a subdivision of a parcel that is subject to the Subdivision Map Act unless either of the following applies (subd. (a)(9)). ● The development has received or will receive financing or funding by means of a low - income housing tax credit
The development is subject to the requirement that prevailing wages be pad, and a skilled and trained workforce used, pursuant to paragraph (8).

YES
The project does not involve subdivision of a parcel.
144

Should you have any questions on the project or completion of the form, please contact me at 818 -697-4919 / [email protected].

Sincerely,

Kimberly Calica
145
Urban Uses
Uses surrounding Project Site
Legend
1300 S Main St
Project Site
Residential
Vacant
600 ft
N➤➤
N
© 2021 Google
© 2021 Google
© 2021 Google
ELIGIBILITY #3
146
Proximity to Transit

Legend
Half Mile Radius
Project Site
VTA Station
2000 ft
N ➤ ➤
N
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1. Section 4 - Residential Zones and Standards*
* Prior ordinance history: Ords. 38, 38.19, 38.22, 38.207, 38.339, 38.373.1, 38.384, 38.526, 38.541, 38.561, 38.605, 38.646,

38.687, 38.702, 38.746, 38.758, 38.761, 38.763 and 38.776.

XI-10-4.01 - Purpose and Intent
Single-Family Residential (R1) Zone. The purpose and intent of this zone is to stabilize and protect the residential characteristics of the District and to promote and encourage a suitable environment for family life. The R1 District is intended for the suburban family home and the services appurtenant thereto.

One and Two-Family Residential (R2) Zone. The purpose and intent of this zone is to stabilize and protect the residential characteristics of the District and to promote and encourage a suitable environment for family life. The R2 District is intended for suburban family homes and the community services appurtenant thereto.

Multi-Family High Density Residential (R3) Zone. The purpose and intent of this zone is to stabilize and protect the residential characteristics of the District and to promote, insofar as compatible with the intensity of land use, a suitable environment for family life.

Multi-Family Very High Density Residential (R4) Zone. The purpose and intent of this zone is to stabilize and protect the residential characteristics of the District and to promote a suitable residential environment. The "R4" District is intended to provide for higher-density residential "villages" structured around transit stations, streets, creek side open spaces, trails and parks.

Urban Residential (R5) Zone. The purpose and intent of this zone is to provide for high-density residential development structured around transit stations.
(Ord. 38.777 (6) (part), 6/17/08)
XI-10-4.02 - Residential Use Regulations
Permitted and Conditionally Permitted Uses.

Primary Uses. The uses identified in Table XI-10-4.02-1, Residential Zone Uses, shall be the primary uses allowed to occur on a property. All uses except for those noted shall be conducted entirely within enclosed structures.

The primary uses identified in Table XI-10-4.02-1 shall be permitted or conditionally permitted, as indicated:

P Where the symbol "P" appears, the use shall be permitted.

P/C Where the symbol "P/C" appears the use may be permitted if certain criteria is met or otherwise a Conditional Use Permit shall be required, in accordance with Section XI-10-

57.04, Conditional Use Permits, of this chapter.

C Where the symbol "C" appears, the use shall be permitted subject to the issuance of a Conditional Use Permit, in accordance with Section XI-10-57.04, Conditional Use Permits, of this chapter.

O Where the symbol "O" appears, the use is subject to an alternative review process described in a subsequent footnote.
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XI-10-12.06 - Transit Oriented Development (-TOD) Overlay District Purpose and Intent. The purpose of the Transit Oriented Development Overlay District ("TOD") is to provide for land uses, land use densities and intensities and development standards that act to enhance and support transit and to locate such uses near rail transit stations. These provisions allow for a mix of goods and services within a convenient walk of the transit stations, encourage the creation of stable, attractive residential, commercial and industrial environments within the District and provide for a desirable transition to the surrounding conventional areas.

Applicability. The "-TOD" overlay can be combined with any zoning district on lands that are generally within a 2,000 foot walk from a rail transit station. If any of the regulations specified in the "-TOD" overlay district differ from any corresponding regulations of any district with the "- TOD" Overlay district is combined, then the provisions of the "-TOD" Overlay district shall govern.

Permitted, Accessory and Conditionally Permitted Uses. Permitted and conditional uses within the -TOD Overlay are the same uses as those allowed within the underlying base zones except as noted below. Refer to the use tables for Residential and Mixed Use Zones, within this chapter.

Accessory Uses in R3-TOD/R4-TOD/R5-TOD Zones.

Retail stores, offices, and commercial service establishments as defined in Section XI-10-

2.03, Definitions, provided they are:

On the ground floor level;
Located on or within three hundred (300) feet of arterials or collectors including Great Mall Parkway, Montague Expressway, Milpitas Boulevard, Trade Zone Boulevard, and Piper Drive;
Less than or equal to ten thousand (10,000) square feet in gross floor areas; Not open past 10:00 p.m.;
Conducted wholly within a building, except for approved outdoor seating areas; Not Adult Businesses as defined in Section XI-10-13.04, Adult Businesses, of this chapter;
Not specifically noted in Section XI-10-6.04, Mixed Use Zone General Development Standards, of this chapter, as requiring Conditional Use Permit approval; and Not specifically noted in Section XI-10-6.04, Mixed Use Zone General Development Standards, of this chapter, as a use not permitted in a mixed-use district.

If items a through d are not met, then approval of a Conditional Use Permit is required in accordance with Section XI-10-57.04, of this chapter.

Restaurants, or restaurants which include internet usage for customers, provided they:

Are located on or within three hundred (300) feet of arterials or collectors including Great Mall Parkway, Montague Expressway, Milpitas Boulevard, Trade Zone Boulevard, and Piper Drive;
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2. a.
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Are located on the ground floor;
Provide no dancing or live entertainment;
Have only ancillary on-premise consumption of beer and wine associated with food sales;
Conform to the performance standards as listed in Subsection XI-10-6.02-5, Restaurant Uses within Mixed Use Zones, of this chapter.

If items a through d are not met, then approval of a Conditional Use Permit is required in accordance with Section XI-10-57.04, Conditional Use Permits, of this chapter.

Other accessory uses and accessory buildings customarily appurtenant to a permitted use, as provided for in Section XI-10-54.08, Accessory Buildings and Structures, of this chapter.

Conditionally Permitted Uses. The following require the approval of a Conditional Use Permit in accordance with Section XI-10-57.04, Conditional Use Permits, of this chapter.

Retail stores, offices and commercial service establishments, as defined in Section XI-10-

2.03, Definitions, of this chapter, which do not meet the criteria in Section XI-10-12.06(C) (1)(a), Accessory Uses in R3-TOD/R4-TOD/R5-TOD Zones, of this section.

Restaurants, or restaurants which include internet usage for customers, which do not meet the criteria in Section XI-10-12.06(C)(1)(b) Accessory Uses in R3-TOD/R4-TOD/R5-TOD Zones, of this chapter.

The following uses may be allowed on the ground floor of a mixed use or residential building if a Conditional Use Permit is granted by the Planning Commission:

Transit stations and parking.

Small-scale commercial uses to serve residents and local pedestrian traffic and to transit users, such as dry cleaners, video rentals, day care centers and cafes.

Prohibited Uses.

Vehicle oriented window service facilities, including drive-up or drive-in services.

Adult Businesses, as defined in Section XI-10-13.04, Adult Businesses, of this chapter.

Development Standards. The development standards for the underlying base zoning district shall apply, except any deviations noted below:

MXD-TOD Areas.

Residential developments shall be a minimum of thirty-one (31) dwelling units per gross acre and shall not exceed forty (40) dwelling units per gross acre. The minimum number of residential units may be reduced for parcels that are less than twenty thousand (20,000) square feet.

Residential building height shall not exceed four (4) stories and sixty (60) feet, including 150
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special architectural elements such as towers and spires.

The maximum FAR for nonresidential buildings in the "MXD" District is one hundred percent (100% or 1.0).

MXD2-TOD Areas.

Residential developments shall be a minimum of thirty-one (31) dwelling units per gross acre and shall not exceed fifty (50) dwelling units per gross acre. The minimum number of residential units may be reduced for parcels that are less than twenty thousand (20,000) square feet.

Childcare Centers.

Childcare centers are exempt from the FAR limits.

Square footage dedicated to childcare centers may be counted towards the commercial space requirement.

MXD3-TOD Areas.

Residential developments shall be a minimum of forty-one (41) dwelling units per gross acre and shall not exceed seventy-five (75) dwelling units per gross acre. The minimum number of residential units may be reduced for parcels that are less than twenty thousand (20,000) square feet.

Building Height. Greater height up to twenty-four (24) stories may be allowed with Planning Commission review.

Childcare Centers.

Childcare centers are exempt from the FAR limits.

Square footage dedicated to childcare centers may be counted towards the commercial space requirement.

R3-TOD Areas.

Building Height. Residential building height shall not exceed four (4) stories and sixty (60) feet.

Residential Density. Residential density shall be a minimum of twenty-one (21) dwelling units per gross acre and shall not exceed forty (40) dwelling units per gross acre.

Nonresidential Intensity. Ground floor retail, restaurant, and commercial service uses are permitted up to a maximum Floor Area Ratio of thirty percent (0.30 or 30%).

Front and Street Side Setbacks.

There shall be a minimum setback of eight (8) feet and a maximum building setback of fifteen (15) feet from the property line.

Where a public easement prevents a building from being located at its required minimum or maximum setback lines, the building shall be located as close to the back of said easement as possible. 151
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R4-TOD Areas.

Building Height. Residential building height shall not exceed six (6) stories and seventy- five (75) feet.

Residential Density. Residential developments shall be a minimum of forty-one (41) dwelling units per gross acre and shall not exceed sixty (60) dwellings units per gross acre.

Nonresidential Intensity. Ground floor retail, restaurant, and commercial service uses are permitted up to a maximum Floor Area Ratio of fifty percent (0.50 or 50%).

Front and Street Side Setbacks.

There shall be a minimum setback of twelve (12) feet and a maximum building setback of twenty (20) feet from the property line.

Where a public easement prevents a building from being located at its required minimum or maximum setback lines, the building shall be located as close to the back of said easement as possible.

R5-TOD Areas.

Residential developments shall be a minimum of forty-one (41) dwelling units per gross acre and shall not exceed seventy-five (75) dwelling units per gross acre.

Ground floor retail, restaurant, and commercial service uses are permitted, up to a maximum Floor Area Ratio of fifty percent (50% or 0.50).

Ground Floor Commercial Design Standards. On retail mixed use streets, and in any other areas with ground floor retail, restaurant, and commercial service uses, the following standards apply:

Ground Floor Commercial Depth. Ground floor commercial tenant spaces shall be at least sixty (60) feet deep. Exceptions may be allowed for small tenant spaces less than two thousand five hundred (2,500) square feet.

Floor to Ceiling Height.

Retail: minimum eighteen (18) feet.

Office: minimum fifteen (15) feet.

Windows. At least sixty (60) percent of the ground floor wall area between three (3) and eight (8) feet above the sidewalk shall be glass or other transparent material.

Blank Walls. No more than thirty (30) percent of the linear frontage per street may be blank. No more than twenty-five (25) contiguous feet in length may be blank.

Building Entrances. There shall be at least one entrance per one hundred (100) feet of building frontage.

Exterior Materials. All ground floor exterior materials shall be durable, quality materials, such as tile, stone, brick or glass.

Wall Plane Articulation. Windows, doors, columns, and other features shall be 152
SB 35 Statewide Determination Summary
Cities and Counties Subject to SB 35 Streamlining Provisions When Proposed Developments Include ≥ 50% Affordability
These 220 jurisdictions have insufficient progress toward their Lower income RHNA (Very Low and Low income) and are therefore subject to the streamlined ministerial approval process (SB 35 (Chapter 366, Statutes of 2017) streamlining) for proposed developments with at least 50% affordability. If the jurisdiction also has insufficient progress toward their Above Moderate income RHNA, then they are subject to the more inclusive streamlining for developments with at least 10% affordability.

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Milpitas City CouncilFebruary 1, 2022

Milpitas City Council
February 1, 2022