CityCouncil_SpecialSession_Attachments_06_14_2022 — Milpitas City Council, June 14, 2022 (part 3 of 3)

In March 2020, the declaration of the pandemic outbreak of COVID-19, and subsequent shelter in place orders, would require City staff to deviate from standard CDBG operating procedures. Specifically, HUD notified all grantees that additional funding would soon be available, with more flexible guidelines for their use, and with guidance as to how to quickly distribute those funds.

On March 27, 2020, the Coronavirus Aid, Relief, and Economic Security (CARES) Act was signed into law in response to the growing public health and resulting economic crisis. This $2 trillion stimulus measure provided widespread relief for the private and public sector, including individual Americans. The CARES Act allocated an additional $5 billion in Community Development Block Grant Coronavirus (CDBG-CV) funds to prevent, prepare for, and respond to coronavirus. Of this amount, $2 billion (tranche 1) was allocated to entitlement grantees using the same allocation formula as the FY20-21 funds, $1 billion (tranche 2) was allocated to states and insular areas, and the remaining $2 billion (tranche 3) will be allocated at the discretion of the Secretary of Housing and Urban Development (HUD) based on need and other factors.

On April 2, 2020, HUD announced that Milpitas would receive $397,911 in CDBG-CV funds (from tranche 1). Additionally, the CARES Act provides new flexibility for entitlement Cities such as Milpitas to use formula CDBG and CDBG-CV funds and authorized HUD to grant waivers to approve the expenditure of these funds.

On June 23, 2020, the Milpitas City Council approved the allocation of $397,911 in CDBG-CV funds to be allocated to Silicon Valley Independent Living Center to administer the City’s Rent Relief Program and program administration. The City also reallocated $290,039 in unused prior year funding to the Enterprise Foundation & Kiva to administer a Small Business Loan Program, to Project Sentinel for additional Rent Relief assistance, and to Rebuilding Together Silicon Valley for a Capital Project.

On June 15, 2021, The City Council approve the allocation of $582,236 in CDBG-CV3 funds and $17,027.45 in prior year funds to be allocated.
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At the April 5, 2022, City Council meeting, the Council directed staff to reallocate $43,506 in unused CDBG-CV funds to the Milpitas Senior Center, PRAGNYA, and YWCA Golden Silicon Valley. At the June 14, 2022, the City Council will approve the reallocation. Staff consulted with their CPD representative and it was determined that a waiver can be used to limit the amount of public noticing that would be required for this substantial amendment. A public hearing was already scheduled for the June 14, 2022 meeting to approve the FY2022-25 Consolidated Plan and the FY2022-23 Annual Action Plan. This item was added to the public hearing. The notice for the June public hearing was posted on the City’s website on March 3, 2022. The language specifying the public hearing would also include a substantial amendment to the FY2019-20 was added to the City’s website on May 18, 2022. Thus, the notice was available to the public for 28 days.

2. Summarize the objectives and outcomes identified in the Plan This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis or the strategic plan.

The objectives and outcomes identified in this Consolidated Plan to allocate CDBG funds and action taken by Annual Action Plan will be directed towards accomplishing the following priority housing and community development needs in Milpitas:
• Affordable Housing Development and Preservation
• Maintain and preserve existing housing
• Support public services that serve lower income persons that include these groups:
▪ The homeless
▪ Children and youth
▪ Special needs populations
▪ Seniors
• Public Improvements including increasing accessibility and improving public facilities.

3. Evaluation of past performance
City of Milpitas has had successful implementation of all projects included in the plan. The projects have met all timeliness deadlines and have benefitted low- and moderate-income residents.

4. Summary of Citizen Participation Process and consultation process A public notice was published in the Milpitas Post on May 3, 2019 notifying the public of the 30-day public comment period. In addition, the draft Annual Action Plan was sent to a distribution list and posted electronically on the City’s website, and a copy was also provided to the Milpitas Public Library and City Hall’s Public Information Desk. In addition, public had the opportunity to submit public 188
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comments to the Housing Department and were notified of public hearings prior to the City Council’s consideration of the recommended CDBG allocations.

June 2020
Given the expedient need for the CDBG-CV funds to be allocated, HUD has lowered the threshold for community noticing and public comment to at least 5 days prior to a public hearing. Additionally, each grantee will determine what constitutes reasonable public notice and outreach to justify sufficient noticing. On June 16, 2020, the City of Milpitas submitted their request for a waiver to their Citizen Participation Plan to the San Francisco HUD field office. On June 18, 2020, the City posted the public hearing notice on its website, sent an email to all known interested community members, CDBG applicants, the Community Advisory Commission, and other agencies or individuals who can further Citizen Participation.

The Public Hearing to determine the allocation of CDBG-CV funds and the reallocation of the unused prior year funds was held virtually on June 23, 2020.

CDBG-CV3
The City held a public meeting with the Community Advisory Commission (CAC) on April 7, 2021 to review applications and hear applicant presentations. The CAC made their recommendations for funding to the City Council. Twenty-four public comments were heard from prospective applicants summarizing their proposed activities and how their activities would benefit Milpitas residents.

On April 28, 2021, the City submitted a waiver to HUD to reduce the opportunity for Citizen Participation and opportunity to comment down to five days. Public notice was provided on April 30, 2021 via the City’s website. Included on the website was a link to the documents and instructions on how to attend the public hearing. The City also placed an advertisement in the Milpitas post with the same information.

On May 7, 2021, the City Council held a public hearing to discuss the allocation of CDBG funding for CDBG-CV3. Twenty-two public comments were heard, 21 of which were from prospective applicants summarizing their proposed activities and how their activities would benefit Milpitas residents. One member of the community expressed their opinion on community priorities the Council should focus on with the funding.

Annual Action Plan
2019
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On June 4, 2021, the City placed an advertisement in the Milpitas post for the June 15, 2021 City Council meeting. The Notice contained the date, time, location, purpose and how and where interested persons could obtain more information. A link to the documents was also made available for public review and comment.

On June 15, 2021, the City Council held a public hearing to allocate the FY21-22 and for CDBG-CV3. Eight public comments were heard, of which 5 were from applicants thanking the City Council for their continued support for their non-profit. Three comments were from members of the community expressing their appreciation for the City Council’s allocation recommendations.

5. Summary of public comments
This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan.

Eleven total public comments: Nine made by nine of the applicants as to why they should receive the funds they are requesting. Two by members of the community expressing support in seeing additional non-profits applying for funding.

At the June 23, 2020 public hearing, there were four public comments made. Two comments were from applicants urging the Council to consider their request. One was from a member of the community expressing support for the allocation recommendations. And one was not relevant to the public hearing.

CDBG-CV3
At the May 7, 2021 City Council study session, 22 public comments were heard during the public hearing. Twenty-one were from prospective FY21-22 CDBG applicants who gave comments to the City Council to provide information about their organization, their proposed project, and how it will benefit the residents of Milpitas. One comment was from a member of the public who expressed their opinion on community priorities in the City of Milpitas.

6. Summary of comments or views not accepted and the reasons for not accepting them n/a

7. Summary
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Following the requirements of the Citizen Participation Plan, the CAC made their estimated funding recommendations to the City Council on March 28, 2019. The CAC updated their funding recommendations to the City Council on May 1, 2019. The draft Annual Action Plan and funding recommendations were released to the public for a 30-day review period beginning May 3, 2019. The Milpitas City Council held a public hearing and approved the CDBG funding and the Annual Action Plan on June 11, 2019. All HUD requirements including citizen participation have been met. 191
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PR-05 Lead & Responsible Agencies – 91.200(b)

1. Agency/entity responsible for preparing/administering the Consolidated Plan Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.

Agency Role Name Department/Agency

CDBG Administrator MILPITAS Housing Division
Table 1 – Responsible Agencies

Narrative (optional)
The City of Milpitas – Housing Division is the lead agency for the United States Department of Housing and Urban Development (HUD) entitlement program, Community Development Block Grant (CDBG).

Pursuant to the Department of Housing and Urban Development (HUD) funding requirements and in conformance with 24 CFR Part 91, Consolidated Submission for Community Planning and Development Programs, City of Milpitas has prepared and adopted the 2019-2020 Annual Action Plan. The Action Plan is submitted annually and describes the eligible programs, projects and activities to be undertaken with funds that are expected to be made available during the fiscal year 2019-2020 and their relationship to the City’s priorities and needs for housing, homelessness and community development laid out in the Five-Year Consolidated Plan.

In 2017, City of Milpitas submitted its Five-Year Consolidated Plan (2017-2022) to HUD. The Milpitas Consolidated Plan has been reviewed and approved by HUD. The Consolidated Plan identifies the long- term goals and objectives achieved and consistent with the annual Action Plan Report. Included with the submission of the Action Plan is the Standard Form 424, Proposed Projects and Certifications as required the by Community Development Block Grant (CDBG) Program regulations. The goals and objectives identified in the Milpitas Action Plan are in full compliance with the approved and adopted policies and procedures outlined in the Milpitas CDBG Citizen Participation Plan.

The public review and comments period for the Draft Annual Action Plan is May 3 - June 3, 2019. The City Council reviewed the Consolidated Plan and adopted it on June 11, 2019.

The City of Milpitas has updated its Analysis of Impediments (AI) to Fair Housing Choice Report in 2016 in anticipation of the preparation for the future Consolidated Plan (2018-2023). The previous AI Report was adopted in 2011.
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In May 2015, City of Milpitas General Plan Housing Element (2015-2023) was certified by State of California Department of Housing and Community Development (HCD). The Milpitas City Council reviewed and adopted its Housing Element on April 28, 2015.

Consolidated Plan Public Contact Information
Robert Musallam, Housing Authority Administrator
City of Milpitas
455 E. Calaveras Blvd.

Milpitas, CA 95035
(408) 586-3275
[email protected]

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Item # 2.

Annual Action Plan
2019
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AP-10 Consultation – 91.100, 91.200(b), 91.215(l)

1. Introduction
The City of Milpitas requested a number of consultations with a multitude of stakeholders in the development of the Annual Action Plan. The City of Milpitas solicited comments and public input for 30 days for the draft Annual Action Plan. In addition, public notices were sent out notifying the public hearings for the CAC funding recommendations and at the City Council public hearing. Lastly, the inputs and comments the Consolidated Plan directed the Annual Action Plan funding priorities.

Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l))
The City participates in a quarterly meeting with all local jurisdictions, including the Housing Authority and HUD to discuss housing cooperation. City staff continues to maintain dialogue with all service providers, public and private to enhance services or if the City can connect service providers for better coordination of service deliveries. Also regionally, housing coordinators attend a weekly call to share information, seek assistance of housing issues not limited to CDBG and HOME.

Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness.

The Santa Clara County Continuum of Care (CoC) is a multi-sector group of stakeholders guiding the implementation of the County’s housing and service system to meet the need and prevent and end homelessness. The CoC includes: 1) permanent housing, 2) emergency shelter with outreach and assessment services, 3) transitional housing with support services, and 4) prevention services. In 2015, the City of Milpitas participated in the preparation of the Community Plan to End Homelessness in Santa Clara County. The Plan identifies strategies to address the needs of homeless persons in the county.

Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS 194
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The City of Milpitas does not receive Emergency Shelter Grant (ESG) funding however the City participates with the CoC to address homeless issues.

2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction’s consultations with housing, social service agencies and other entities
Table 2 – Agencies, groups, organizations who participated

1 Agency/Group/Organization Project Sentinel
Agency/Group/Organization Type Service-Fair Housing
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Fair Housing
Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or areas for
improved coordination?
The surrounding organizations were contacted via
email, Milpitas Post and City's website. A staff
member from Project Sentinel attended a
community meeting to voice the needs on behalf
the community and seek continued support for
fair housing and tenant landlord mitigation
services. The City will continue to support fair
housing services.
2 Agency/Group/Organization Catholic Charities of Santa Clara County Long Term Care Ombudsman Program
Agency/Group/Organization Type Services-Elderly Persons What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Non-Homeless Special Needs
Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or areas for
improved coordination?
The surrounding organizations were contacted via
email, Milpitas Post and City's website. A staff
member from Catholic Charities attended to voice
the need for those living in long term care.
3 Agency/Group/Organization Child Advocates of Silicon Valley Agency/Group/Organization Type Services-Children
What section of the Plan was addressed by
Consultation?
Non-Homeless Special Needs
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Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or areas for
improved coordination?
The surrounding organizations were contacted via
email, Milpitas Post and City's website. A staff
member from Child Advocates attended to voice
the need for the children in the foster care
system.
4 Agency/Group/Organization Next Door Solutions to Domestic Violence Agency/Group/Organization Type Services - Victims
What section of the Plan was addressed by
Consultation?
Non-Homeless Special Needs
Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or areas for
improved coordination?
The surrounding organizations were contacted via
email, Milpitas Post and City's website. A staff
member from Next Door Solutions to Domestic
Violence attended to voice the need for services
for families experience abuse.
5 Agency/Group/Organization Senior Adults Legal Assistance (SALA) Agency/Group/Organization Type Services-Elderly Persons What section of the Plan was addressed by
Consultation?
Non-Homeless Special Needs
Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or areas for
improved coordination?
The surrounding organizations were contacted via
email, Milpitas Post and City's website. A staff
member from SALA attended to voice the need for
continuing legal services for senior persons.
6 Agency/Group/Organization Silicon Valley Independent Living Center Agency/Group/Organization Type Housing
Services – Housing
Services – Elderly Person
Services – Persons with Disabilities
Services – Homeless
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
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Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or areas for
improved coordination?
The surrounding organizations were contacted via
email, Milpitas Post and City's website. A staff
member from SVILC attended to voice the need
for services for housing needs and referrals.
7 Agency/Group/Organization The Health Trust
Agency/Group/Organization Type Services-Elderly Persons What section of the Plan was addressed by
Consultation?
Non-Homeless Special Needs
Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or areas for
improved coordination?
The surrounding organizations were contacted via
email, Milpitas Post and City's website. A staff
member from The Health Trust attended to voice
the need for to continue services for Meals on
Wheels.
8 Agency/Group/Organization YWCA
Agency/Group/Organization Type Services - Victims
What section of the Plan was addressed by
Consultation?
Non-Homeless Special Needs
Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or areas for
improved coordination?
The surrounding organizations were contacted via
email, Milpitas Post and City's website. A staff
member from YWCA attended to voice the need
for continued services for persons experiencing
domestic abuse.
9 Agency/Group/Organization Rebuilding Together Silicon Valley Agency/Group/Organization Type Services - Housing
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or areas for
improved coordination?
The surrounding organizations were contacted via
email, Milpitas Post and City's website. A staff
member from Rebuilding Together Silicon Valley
attended to voice the need for continued services
for low-income home repairs.
10 Agency/Group/Organization Terrace Gardens Senior Housing, Inc.

Agency/Group/Organization Type Housing
Services - Housing
Services-Elderly Persons
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What section of the Plan was addressed by
Consultation?
Non-Homeless Special Needs
Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or areas for
improved coordination?
The surrounding organizations were contacted via
email, Milpitas Post and City's website. A staff
member from Terrace Gardens attended to voice
the need for services for senior person(s).
11 Agency/Group/Organization LifeMoves
Agency/Group/Organization Type Housing
Services - Housing
Services - Homeless housing need assessment
What section of the Plan was addressed by
Consultation?
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homeless Needs - Veterans
Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or areas for
improved coordination?
The surrounding organizations were contacted via
email, Milpitas Post and City's website. A staff
member from LifeMoves attended to voice the
need for continued services for the homeless
populations they serve.

Identify any Agency Types not consulted and provide rationale for not consulting The City did not consult with nearby correctional facility or child welfare entities. The organization has various partnerships with the County and the City works with those organizations indirectly through the several partnerships through the County and sub-recipients funded and outlined in this Action Plan.

Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan?
Continuum of
Care
Regional Continuum of Care
Council
The Continuum of Care works to alleviate the
impact of homelessness in the community
through the cooperation and collaboration of
social service providers. This effort aligns with
the Strategic Plan's goal to support activities
to prevent and end homelessness.
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Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan?
City of Milpitas
Housing
Element
City of Milpitas
The Housing Element serves as a policy guide
to help the City meet its existing and future
housing needs. This effort aligns with the
Strategic Plan's goal to assist in the creation
and preservation of affordable housing.

Table 3 – Other local / regional / federal planning efforts

Narrative (optional)

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Item # 2.

Annual Action Plan
2019
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AP-12 Participation – 91.105, 91.200(c)

1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting

The Annual Action Plan is the implementation tool from the Consolidated Plan. The Annual Action Plan funding is guided by the goals and priorities from the Consolidated Plan. The Consolidated Plan went through the Citizen Participation Plan.

Prior to starting the Consolidated Plan update process, the City revised its Citizen Participation Plan. The citizen participation process included holding several public community meetings and workshops for maximum citizen participation. Also, City staff worked closely with the City’s Community Advisory Commission (CAC) as they are the recommending body to the City Council in the CDBG allocation process. The CAC has held a number of meetings (listed below) to discuss the Consolidated Plan.

The City conducted 5 community forums throughout the City in different times, different days and different areas in the City. Notices in English, Spanish and Vietnamese were prepared and posted in the local paper announcing the community forums. The notices were also sent via electronic mail to over 125 organizations inviting them to participate and provide comments or suggestion regarding the City’s Consolidated Plan and Annual Action Plan update process. Over 75 individuals, local groups, agencies, non-profit and organizations were involved in the development of the Milpitas Consolidated Plan. A listing of these individuals, groups and organizations who participated in the preparation and development of the plan is included along with citizen comments received during the public hearing process.

On June 16, 2020, the City submitted a waiver to HUD to reduce the opportunity for Citizen Participation and opportunity to comment down to five days. Public notice was provided on June 18, 2020 at 10am via the City’s website, social media pages, and by emailing our Housing interest parties list. Included in these communications was a link to the documents, instructions on how to attend the public hearing, and how to provide electronic comment via email. The opportunity to comment expired on June 23, 2020 at 6pm, exceeding the five-day threshold.

Public comments could be made by going to this URL: http://www.ci.milpitas.ca.gov/spcomment/ The documents were posted at this url: http://www.ci.milpitas.ca.gov/milpitas/departments/federal- program-community-development-block-grant-cdbg/
For Public Hearing Agenda Item only, voicemail message comments may be submitted to telephone number 408-586-3010 until 2:30 PM on June 23. Please note, public comments via email were accepted until a motion to close the public hearing was passed.
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Four total comments were heard. The first comment was from Rebuilding Together Silicon Valley, who wanted to express support for their application to receive CBDG funding for FY 2020. The second comment was from LifeMoves, who wanted to understand why their application was not being considered by the City Council, and if there was still an option, they would like to have revised activities considered so they can continue funding the homeless population in Milpitas. The third comment was from a community member expressing support for the recommended allocations and all of the work the applicants do in the community. The final comment was not relevant to the public hearing in that it was a personal attack on one of the councilmembers. As such, this public comment was not accepted.

On May 14, 2021, the City posted the draft amendment to the FY19-20 Annual Action Plan on its website to provide opportunities for public comment. The documents were posted at this url:
http://www.ci.milpitas.ca.gov/milpitas/departments/federalprogram-community-development-block- grant-cdbg/
On June 4, 2021, the City placed an advertisement in the Milpitas post for the June 15, 2021 City Council meeting. The Notice contained the date, time, location, purpose and how and where interested persons could obtain more information. A link to the documents was also made available for public review and comment.

Annual Action Plan
2019
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Citizen Participation Outreach
Sort Order Mode of
Outreach
Target of
Outreach
Summary of
response/
attendance
Summary of
comments
received
Summar
y of com
ments
not
accepte
d
and reas
ons
URL (If applicable)
1 News-paper ad
Non-
targeted/broad
community
No comments were
received
No comments were
received n/a
2 Public Meeting
Non-
targeted/broad
community
No comments were
received
No comments were
received n/a
3 News-paper ad
Non-
targeted/broad
community
No comments were
received
No comments were
received n/a
4 Public Hearing
Non-
targeted/broad
community
No comments were
received
No comments were
received n/a
5 Public Meeting
Non-
targeted/broad
community
No comments were
received
No comments were
received n/a
6 News-paper ad
Non-
targeted/broad
community
Posting the Draft
Annual Action Plan
7 Public Hearing
Non-
targeted/broad
community
3 comments
received
Each was to pledge
support for their
applicants funding
request

http://www.ci.milpitas
.ca.gov/community-
development-block-
grant-cdbg-allocations-
draft-annual-action-
plan-fy-2019-2020/

8 Ad Hoc CDBG
Subcommittee
Meeting
Non-
targeted/broad
community
7 comments
received
Each was to pledge
support for their
applicants funding
request
n/a
http://www.ci.milpitas.ca.
gov/_pdfs/subcommittee/
cdbg/2019/061019/agenda
.pdf
9 Re-open Public
Hearing
Non-
targeted/broad
community
8 comments
received
2 comments
requesting more
outreach,
remaining
comments was to
pledge support for
their applicants
funding request
n/a
http://www.ci.milpitas.ca.
gov/_pdfs/council/2019/0
61119/Agenda.pdf
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Sort Order Mode of
Outreach
Target of
Outreach
Summary of
response/
attendance
Summary of
comments
received
Summar
y of com
ments
not
accepte
d
and reas
ons
URL (If applicable)
10 Virtual Public
Meeting
Non-
targeted/broad
community
No comments were
received
No comments were
received
http://www.ci.milpitas.ca.
gov/_pdfs/Commissions/ca
c/2020/040120/Minutes.p
df
11 CDBG
Subcommittee
Meeting
Non-
targeted/broad
community
No comments were
received
No comments were
received
http://www.ci.milpitas.ca.
gov/_pdfs/subcommittee/
cdbg/2020/052120/Minute
s.pdf
12 CDBG
Subcommittee
Meeting
Non-
targeted/broad
community
No comments were
received
No comments were
received
13 Public Hearing
Waiver sent to
HUD on
6/16/2020

Non-
targeted/broad
community
Public Comment
period from
6/18/20 through
6/23/20
4 comments
received
Two urging support
for their
application. One
from the
community
expressing support
for all the
applications. And
one not relevant to
the public hearing.

One not
accepted
as it was
not
relevant
to the
public
hearing

CDBG-CV3
1 News-paper ad
Non-
targeted/broad
community
Opening the
application period
No comments were
received n/a
2 Application
Workshop
Non-
targeted/broad
community
30 Attendees
General comments
& questions about
the CDBG
application and
process.
n/a
3 Public Meeting
(CAC)
Non-
targeted/broad
community
10 Attendees
General comments
& questions about
the CDBG
application and
process.
n/a
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Annual Action Plan
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Sort Order Mode of
Outreach
Target of
Outreach
Summary of
response/
attendance
Summary of
comments
received
Summar
y of com
ments
not
accepte
d
and reas
ons
URL (If applicable)
4 Public Meeting
(CAC)
Non-
targeted/broad
community
24 comments were
received/40
Attendees
Prospective FY21-
22 CDBG applicants
gave comments to
the Commission to
provide
information about
their organization,
their proposed
project, and how it
will benefit the
residents of
Milpitas.
n/a
5 News-paper ad
Non-
targeted/broad
community
Public Hearing
Notice for City
Council Meeting
No comments were
received n/a
6 City Council
Virtual Public
Hearing
Non-
targeted/broad
community
22 comments were
received/50
Attendees
Prospective FY21-
22 CDBG applicants
gave comments to
the Commission to
provide
information about
their organization,
their proposed
project, and how it
will benefit the
residents of
Milpitas.
n/a
7 News-paper ad
Non-
targeted/broad
community
Public Hearing
Notice for City
Council Meeting
No comments were
received n/a
8 City Council
Meeting
Virtual Public
Hearing
Non-
targeted/broad
community
8 comments were
received
Five comments
from applicants
thanking the City
Council for their
support. Three
comments from
community
members who
offered support for
the Council’s
recommendations.
n/a
Table 4 – Citizen Participation Outreach

204
Item # 2.

Annual Action Plan
2019
20 OMB Control No: 2506-0117 (exp. 06/30/2018)
Expected Resources
AP-15 Expected Resources – 91.220(c)(1,2)
Introduction
The City of Milpitas will receive $608,734 for fiscal year 2019-2020 in CDBG funds.

Anticipated Resources
Program Source
of Funds
Uses of Funds Expected Amount Available Year 1 Expected Amount
Available
Remainder
of ConPlan

Narrative Description
Annual
Allocation
Program
Income
Prior Year
Resources
Total
CDBG public -
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public Services
$608,734 $8,959 $521,182 $1,138,875 $2,434,936 The expected remainder amount is
calculated on the total
amount in Year 1
multiplied by 4 years.

205
Item # 2.

Annual Action Plan
2019
21 OMB Control No: 2506-0117 (exp. 06/30/2018)
CDBG-CV public -
federal
The CARES Act
created a
supplemental
funding of

CDBG-CV
dollars that
must be used
to prevent,
prepare for,
and respond to
covid-19.

CDBG-CV funds
cannot be used
for other
purposes.
$397,911 $397,911
CDBG Public -
federal
Prior year
unused funds
from FY14-18
$290,039 $290,039 COVID economic
development
activities
CDBG-
CV3
Public -
federal
The CARES Act
created a
supplemental
funding of

CDBG-CV
dollars that
must be used
to prevent,
prepare for,
and respond to
covid-19.

CDBG-CV funds
cannot be used
for other
purposes.
$582,236 $582,236
CDBG public -
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public Services
$17,027.45 $17,027.45 Unused CDBG funds
from PY20 to be used
for CDBG-CV related
activities
Table 5 - Expected Resources – Priority Table

Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied Not applicable, the City does not match federal funds.
206
Item # 2.

Annual Action Plan
2019
22 OMB Control No: 2506-0117 (exp. 06/30/2018)
If appropriate, describe publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan There are two parcels controlled by the City. One parcel, located at 1432 S. Main Street, is owned by Milpitas Housing Authority and is approximately 0.9 acres in size. Currently the parcel is occupied by commercial tenants, but the land is zoned as high density multi-family residential. The other parcel, approximately 1.7 acres, is located adjacent to the Milpitas Housing Authority property and is owned by the City of Milpitas. That City parcel is also occupied by commercial business but is also zoned for multi- family residential use. The City is currently working on a partnership with the County of Santa Clara to potentially develop both parcels for affordable housing units. The City hopes to sell these parcels to the County by the end of 2019.

Discussion
Please see discussion above.
207
Item # 2.

Annual Action Plan
2019
23 OMB Control No: 2506-0117 (exp. 06/30/2018)
Annual Goals and Objectives

AP-20 Annual Goals and Objectives
Goals Summary Information
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs
Addressed
Funding Goal Outcome
Indicator
1 Maintain and
Preserve Existing
Housing
2017 2022 Affordable
Housing
Non-
Homeless
Special
Needs
Citywide Affordable
Housing
Development
and
Preservation
CDBG: $175,000 Homeowner
Housing
Rehabilitated:
46 Household
Housing Unit
2 Fair Housing 2017 2022 Affordable
Housing
Non-Housing
Community
Development
Citywide
Community
Services
CDBG: $10,000
Housing Authority:
$40,000
Public service
activities for
Low/Moderate
Income Housing
Benefit: 320
Households
Assisted

3 Public Services
for Seniors
2017 2022 Non-
Homeless
Special
Needs
Non-Housing
Community
Development
Citywide Community
Services
CDBG:
$194,517184,517
Public service
activities other
than
Low/Moderate
Income Housing
Benefit: 460 495
Persons Assisted
4 Public Services
for Children and
Youth
2017 2022 Non-
Homeless
Special
Needs
Non-Housing
Community
Development
Citywide Community
Services
CDBG: $10,000

Public service
activities other
than
Low/Moderate
Income Housing
Benefit: 25
Persons Assisted
5 Affordable
Housing Rental
Rehabilitation
2017 2022 Affordable
Housing
Citywide Affordable
Housing
Development
and
Preservation
CDBG: $84,000
CDBG-Prior Year:
$46,533
Rental units
rehabilitated:
184 Household
Housing Unit +
New capital
project at TBRA
apartment
complex
208
Item # 2.

Annual Action Plan
2019
24 OMB Control No: 2506-0117 (exp. 06/30/2018)
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs
Addressed
Funding Goal Outcome
Indicator
6 Community
Funding/Public
Services
2017 2022 Homeless
Non-
Homeless
Special
Needs
Non-Housing
Community
Development
Citywide Community
Services
CDBG:
$211,598.45178,092.45
Public service
activities other
than
Low/Moderate
Income Housing
Benefit: 673 568
Persons Assisted
7 Public
Improvements
including
accessibility and
improving public
facilities
2017 2022 Homeless Citywide Homelessness CDBG: $153,704.45

Help rehabilitate
homeless shelter
overnight.

Homeless
persons
overnight
shelter: 124
8 Public services
for low- and
moderate-
income residents
at risk of eviction
2020 2021 Homeless
Non-
Homeless
Special
Needs
Citywide Community
Services
CDBG-CV: $487,278.35
CDBG-Prior Year
$43,506
Provide 84 LMC
households with
up to $5,000 in
rental assistance
Project Sentinel
to assist an
additional 20
LMC households
with rental
assistance
9 Assist
Microenterprises
2020 2021 Non-Housing
Community
Development
Citywide Economic
Development
CDBG-Prior Year:
$215,000
Assist 38 LMC
microenterprise
owners with
$5,000 loans
Assist 15
microenterprises
with marketing
training

Table 6 – Goals Summary

Goal Descriptions
1 Goal Name Maintain and Preserve Existing Housing
Goal
Description
Rental units rehabilitated: 0 units, however, capital improvements are being made to the apartment complex; Homeowner Housing Rehabilitated: 46
209
Item # 2.

Annual Action Plan
2019
25 OMB Control No: 2506-0117 (exp. 06/30/2018)
2 Goal Name Fair Housing
Goal
Description
Promote fair housing choice.
3 Goal Name Public Services for Seniors
Goal
Description
Support activities that provide community services to low income and special needs households. 4 Goal Name Public Services for Children and Youth
Goal
Description
Support activities that provide community services to low income and special needs households. 5 Goal Name Affordable Housing Rental Rehabilitation
Goal
Description
Assist in the creation and preservation of affordable housing opportunities for low income and special needs households
6 Goal Name Public Improvements including accessibility and improving public facilities Goal
Description
Support activities that provide community services to low income and special needs households. 7 Goal Name Public services for low- and moderate-income residents at risk of eviction Goal
Description
Support activities that provide interim assistance to low- and moderate-income households at risk of being evicted due to a COVID-19 related hardship.
8 Goal Name Assist Microenterprise and Small Business
Goal
Description
Support activities that provide loans to microenterprises experiencing hardships due to COVID-19. 9 Goal Name Assist Microenterprise and Small Business
Goal
Description
Support activities that provide loans to small businesses experiencing hardships due to COVID-19.

Projects
AP-35 Projects – 91.220(d)
Introduction
The City of Milpitas only receives Community Development Block Grant (CDBG) funding. If available and recommended in certain circumstances, the City Council may also augment the funds and contribute from local funds, such as the Community Promotion Fund (CPF). All the funds mentioned, are in efforts to serve and improve the lives of low- and moderate-income persons in Milpitas.

Projects
# Project Name
1 Catholic Charities of Santa Clara County
2 Child Advocates of Silicon Valley
3 Next Door Solutions to Domestic Violence
210
Item # 2.

Annual Action Plan
2019
26 OMB Control No: 2506-0117 (exp. 06/30/2018)
# Project Name
4 Senior Adults Legal Assistance (SALA)
5 Silicon Valley Independent Living Center (SVILC)
6 The Health Trust
7 YWCA Silicon Valley
8 Project Sentinel
9 LifeMoves
10 Rebuilding Together Silicon Valley
11 Terrace Gardens –Carpet Replacement
12 Terrace Gardens – Boiler Replacement
13 Terrace Gardens – Ice Machine Replacement
14 Silicon Valley Independent Living Center (Rent Relief Program) 15 Enterprise Foundation & Kiva (Microenterprise)
16 Project Sentinel (Rental Assistance)
17 Rebuilding Together Silicon Valley (Sunnyhills)
18 Next Door Solutions to Domestic Violence (CDBG-CV3)
19 YWCA Silicon Valley (CDBG-CV3)
20 Next Door Solutions to Domestic Violence (CDBG-CV3)
21 LifeMoves (CDBG-CV3)
22 Lighthouse of Hope Counseling Center (CDBG-CV3)
23 Sourcewise Meals on Wheels (CDBG-CV3)
24 Milpitas Senior Center (CDBG-CV3)
25 Pragnya (CDBG-CV3)
26 Terrace Gardens - Meal Delivery (CDBG-CV3)
27 Filipino American Chamber of Commerce (CDBG-CV3)
28 The Health Trust (CDBG-CV3)
29 Silicon Valley Independent Living Center (CDBG-CV3)
30 Program Administration (CDBG-CV3)
31 City of Milpitas (Technology for Seniors Program) (CDBG-CV3) 32 PRAGNYA (CDBG-CV3)
33 YWCA Golden Gate Silicon Valley – DV Services (CDBG-CV3)

Table 7 - Project Information

Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
Allocation priorities are derived through qualitative research such as surveys, public meetings, public hearings and other avenues of resident input. The research has also impacted the priority needs that address the most vulnerable population in our communities. The City Council has established the priorities every two years to address those underserved needs.

The City Council reaffirmed their CDBG priorities as follows:

Public Service Priorities:

1. Senior Services

2. Youth and Teen Services
Formatted: Space After: 0 pt, Line spacing: single
Formatted: Font: (Default) Calibri
211
Item # 2.

Annual Action Plan
2019
27 OMB Control No: 2506-0117 (exp. 06/30/2018)

3. Homeless services/shelters

4. Childcare

5. Domestic violence prevention and supportive services/shelters

6. Code enforcement

Capital Project Priorities

1. Home repair/rehabilitation

2. Affordable housing

3. Rental apartment rehabilitation

4. Historic preservation

AP-38 Project Summary
Project Summary Information
1 Project Name Catholic Charities of Santa Clara County Target Area Citywide
Goals Supported Community Funding/Public Services
Needs Addressed Community Services
Funding CDBG: $20,523
Description Investigate and resolve complaints for seniors and disabled adults in long term care facilities.

Target Date 6/30/2020
Estimate the
number and type
of families that
will benefit from
the proposed
activities
Catholic Charities’ Long-Term Care Ombudsman Program expects to help approximately 92 Milpitas residents. The Long-Term Care Ombudsman will make visits at all long-term care facilities to ensure all clients are safe and properly cared for.

Location
Description
All long-term care facilities in Milpitas.

Planned
Activities
Site visits to long term care facilities and nursing homes and provide with case management for those clients with open cases.
2 Project Name Child Advocates of Silicon Valley
Target Area Citywide
Goals Supported Public Services for Children and Youth
Needs Addressed Community Services
Funding CDBG: $10,000
Description Provides court appointed youths with volunteers to maintain life-long mentorship and guidance.

Target Date 6/30/2020
212
Item # 2.

Annual Action Plan
2019
28 OMB Control No: 2506-0117 (exp. 06/30/2018)
Estimate the
number and type
of families that
will benefit from
the proposed
activities
Child Advocates of Silicon Valley expects to serve 25 Milpitas foster children.

Location
Description
Milpitas, CA
Planned
Activities
Organization will recruit, train more volunteers and providing essential mentor and guidance for youth.
3 Project Name Next Door Solutions to Domestic Violence Target Area Citywide
Goals Supported Community Funding/Public Services
Needs Addressed Community Services
Funding CDBG: $20,523
Description Next Door Solutions to Domestic Violence is a nonprofit, multi-cultural agency dedicated to providing proactive and progressive solutions to domestic violence. Next Door Solutions provides peer counseling, advocacy, legal help and support groups. Additionally, Next Door Solutions to Domestic Violence provides safe emergency shelter to victims of domestic violence and their children within a confidential and protected environment.

Target Date 6/30/2020
Estimate the
number and type
of families that
will benefit from
the proposed
activities
Next Door Solutions to Domestic Violence proposes to serve 58 Milpitas residents.

Location
Description
The office is located in San Jose.

Planned
Activities
Activities include emergency shelter, basic needs, including food and clothing, case management, and safety.
4 Project Name Senior Adults Legal Assistance (SALA)
Target Area Citywide
Goals Supported Community Funding/Public Services
Public Services for Seniors
Needs Addressed Community Services
Funding CDBG: $7,000
213
Item # 2.

Annual Action Plan
2019
29 OMB Control No: 2506-0117 (exp. 06/30/2018)
Description Legal services in the form of advice/referrals, consultations/brief service, and legal representation will be provided to Milpitas elders in areas of law common to SALA’s target population including, but not limited to, the following: Public Benefits (Social Security, SSI, Medicare, and Medi-Cal); Nursing Homes and Alternatives to Institutionalization (including Advance Directives); Elder Abuse; Housing Law, Consumer Problems; and Personal Affairs (including Simple Wills through SALA's No Fee Wills Panel). SALA will provide services through on-site appointments scheduled at intake days at least once a month at the Barbara Lee (Milpitas) Senior Center. Home visits will be made to elders in Milpitas who are homebound or who reside in nursing homes. Milpitas residents with urgent problems will also be served on an emergency basis by telephone. Milpitas residents who appear at SALA intake sites in other cities will also be served. SALA will also conduct one community education presentation annually for the participants at the Milpitas Senior Center. All services described herein will be provided by one of the attorneys on SALA’s staff, a pro bono (volunteer) attorney, or a paralegal (either paid staff or volunteer).

Target Date 6/30/2020
Estimate the
number and type
of families that
will benefit from
the proposed
activities
Senior Adults Legal Assistance (SALA) expects to serve 30 Milpitas clients.

Location
Description
At their San Jose office, Milpitas Senior Center and Milpitas Library.

Planned
Activities
Legal assistance, including advising and counseling on basic rights. Facilitation access to public benefits to meet basic life needs and legal planning.
5 Project Name Silicon Valley Independent Living Center (SVILC) Target Area Citywide
Goals Supported Community Funding/Public Services
Needs Addressed Community Services
Public Services for Seniors
Funding CDBG: $7,264
Description Silicon Valley Independent Living Center (SVILC) is a nonprofit, non-residential organization which serves all people with all types of disabilities, including seniors with disabling conditions, who live in Santa Clara County. SVILC provides residents with support tools and resources needed to live interdependently, and advocates for policies that ensure equal access and opportunity for all. SVILC is a peer-driven agency run by and for people with disabilities. As one of 28 independent living centers across the State of California, SVILC is committed to the principles of self-advocacy, personal empowerment and independent living.

Target Date 6/30/2020
214
Item # 2.

Annual Action Plan
2019
30 OMB Control No: 2506-0117 (exp. 06/30/2018)
Estimate the
number and type
of families that
will benefit from
the proposed
activities
The project expects to serve 44 Milpitas residents with disabilities.

Location
Description
San Jose
Planned
Activities
Assist low-income residents with disabilities in their search for affordable and accessible housing. Provide education and training workshops on how to conduct a housing search to transition from homelessness, from a health care facility, unstable or to permanent housing. 6 Project Name The Health Trust
Target Area Citywide
Goals Supported Community Funding/Public Services
Public Services for Seniors
Needs Addressed Community Services
Funding CDBG: $16,000
Description The Health Trust Meals on Wheels program serves physically challenged, home-bound individuals, whether they are elderly, are recuperating after a recent hospitalization, or have disabilities confining them to a wheelchair. Trained drivers, most of whom are volunteers, deliver hot, nutritious meals five days a week along with frozen meals for preparation over the weekend. Drivers also provide daily wellness checks, making sure that clients are safe, alert and cared for. This service provides peace of mind not only to the clients, but also to their families.

Target Date 6/30/2020
Estimate the
number and type
of families that
will benefit from
the proposed
activities
Meals on Wheels plans to serve 16 Milpitas residents.

Location
Description
At each of the client's home.

Planned
Activities
Provide seniors with daily healthy, hot meals.
7 Project Name YWCA Silicon Valley
Target Area Citywide
Goals Supported Community Funding/Public Services
Needs Addressed Community Services
Funding CDBG: $10,000
Description The mission of the YWCA Support Services is to empower our diverse community to live free from domestic violence through the provision of safety, support services and self- empowerment.
215
Item # 2.

Annual Action Plan
2019
31 OMB Control No: 2506-0117 (exp. 06/30/2018)
Target Date 6/30/2020
Estimate the
number and type
of families that
will benefit from
the proposed
activities
YWCA Silicon Valley expects to serve 12 Milpitas residents.

Location
Description
At YWCA and undisclosed emergency shelters.

Planned
Activities
Activities include emergency shelter, basic needs, including food and clothing, case management, and safety.
8 Project Name Project Sentinel
Target Area Citywide
Goals Supported Fair Housing
Needs Addressed Community Services
Funding CDBG: $10,000
Milpitas Housing Authority: $40,000
Description Project Sentinel is a private nonprofit agency providing fair housing, tenant-landlord counseling and dispute resolution services to the City of Milpitas. In addition to counseling and case intake, education and outreach activities will be ongoing. Outreach activity includes: the publication of Rent Watch, a rental housing advice column; distribution of brochures, radio public service announcements and public presentations and workshops. Presentations and workshops are provided to a wide spectrum of the community: ESL classes at local schools; civic groups like the Rotary and Lions; social service agencies like Catholic Charities and Next Door Solutions; municipal offices such as the Senior Center and Community Center; housing provider associations such as the Apartment Owners Association (AOA). Program services are delivered by designated staff in the agency's Fremont office using a local Milpitas phone line and by staff in the agency's main office at 1490 El Camino Real, Santa Clara. Office hours for counseling and case intake are from 9:00 am to 4:00 pm, Monday through Friday. Evening and week-end appointments are provided when necessary. Tenant-Landlord counseling/Dispute Resolution includes all areas of concern in rental housing; however, evictions and substandard housing complaints receive priority attention. Mediations and conciliations are conducted by trained staff and volunteers. Services are delivered in a neutral, unbiased manner to all parties engaged in the rental housing relationship. Fair Housing services of community education, and complaint investigation are provided from the corporate office and other public facilities within the City of Milpitas (library, community center). HUD-certified mortgage default counseling and First Time Homebuyer workshops are open to Milpitas residents. These services are provided from Project Sentinel's office at the Milpitas Sobrato Center.

Target Date 6/30/2020
216
Item # 2.

Annual Action Plan
2019
32 OMB Control No: 2506-0117 (exp. 06/30/2018)
Estimate the
number and type
of families that
will benefit from
the proposed
activities
Project Sentinel will provide service for 320 Milpitas residents.

Location
Description
At various venues in Milpitas and also their Santa Clara office.

Planned
Activities
Provide educational presentations, outreach, and brochures at a variety of venues. Provide information and referral services and investigate cases of alleged discrimination. 9 Project Name LifeMoves
Target Area Citywide
Goals Supported Homelessness
Needs Addressed Homeless
Funding CDBG: $136,677
Description LifeMoves will make high-priority repairs to Georgia Travis Center. The Georgia Travis Center provides emergency and transitional housing for homeless women and children in Santa Clara County.

Target Date 6/30/2020
Estimate the
number and type
of families that
will benefit from
the proposed
activities
LifeMoves proposed to serve 120 Milpitas clients.

Location
Description
Georgia Travis Center
Planned
Activities
Funding will be used for emergency repairs for the homeless shelter. 10 Project Name Rebuilding Together Silicon Valley
Target Area Citywide
Goals Supported Affordable Housing
Needs Addressed Affordable Housing
Funding CDBG: $175,000
Description Rebuilding Together will preserve and maintain affordable housing and provide a safe and secure living environment for very low and low-income households through housing rehabilitation
Target Date 6/30/2020
217
Item # 2.

Annual Action Plan
2019
33 OMB Control No: 2506-0117 (exp. 06/30/2018)
Estimate the
number and type
of families that
will benefit from
the proposed
activities
46 low income, owner occupied housing units will be repaired.

Location
Description
Various homes throughout Milpitas.

Planned
Activities
Low to moderate income owner-occupied, minor and emergency housing rehabilitation. 11 Project Name Terrace Gardens Senior Housing, Inc.- Community Room Carpet Target Area Citywide
Goals Supported Affordable Housing
Needs Addressed Affordable Housing
Funding CDBG: $15,000
Description The project will replace the carpeting in their community room.

Target Date 6/30/2020
Estimate the
number and type
of families that
will benefit from
the proposed
activities
184 residents will benefit.

Location
Description
186 Beresford Court
Planned
Activities
The project will replace the carpeting in their community room, which is used on a daily basis for Resident events.
12 Project Name Terrace Gardens Senior Housing, Inc.– Commercial Ice Machine Replacement Target Area Citywide
Goals Supported Affordable Housing
Needs Addressed Affordable Housing
Funding CDBG: $7,000
Description The project proposed will replace their commercial ice machine.

Target Date 6/30/2020
Estimate the
number and type
of families that
will benefit from
the proposed
activities
184 residents will benefit.
218
Item # 2.

Annual Action Plan
2019
34 OMB Control No: 2506-0117 (exp. 06/30/2018)
Location
Description
186 Beresford Court
Planned
Activities
Funding will be used for the replacement of the commercial ice machine, which is used daily for meal services and events.
13 Project Name Terrace Gardens Senior Housing, Inc.- Boiler in Community Building Target Area Citywide
Goals Supported Affordable Housing
Needs Addressed Affordable Housing
Funding CDBG: $62,000
Description Replace the boiler in the Community building.

Target Date 6/30/2020
Estimate the
number and type
of families that
will benefit from
the proposed
activities
184 residents will benefit.

Location
Description
186 Beresford Court
Planned
Activities
Funding will be used for the replace the boiler in the Community building, used daily for providing meal services and events to residents.
14 Project Name Silicon Valley Independent Living Center (CDBG-CV) Target Area Citywide
Goals Supported Public services for low- and moderate-income residents at risk of eviction Needs Addressed Community Services
Funding CDBG-CV: $318,329
Description This project will assist low and moderate-income households experiencing a COVID-19 related hardship and who are at risk of being evicted due to non-payment of rent.

Target Date 6/30/2021
Estimate the
number and type
of families that
will benefit from
the proposed
activities
An estimated 50 low and moderate-income households will benefit from the proposed activities.

Location
Description
At various homes throughout Milpitas
Planned
Activities
Funding will be used to provide interim rental assistance Project Name Enterprise Foundation & Kiva – Microenterprise 219
Item # 2.

Annual Action Plan
2019
35 OMB Control No: 2506-0117 (exp. 06/30/2018)
15 Target Area Citywide
Goals Supported Assist Microenterprises and Small Business Needs Addressed Economic Development
Funding CDBG-Prior Year: $200,000
Description This project will provide loans to support activities to microenterprises experiencing hardships due to COVID-19.

Target Date 6/30/2021
Estimate the
number and type
of families that
will benefit from
the proposed
activities
Funding will be used to assist 38 LMC microenterprise owners with $5,000 loans Location
Description
At various microenterprises located in the City of Milpitas Planned
Activities
Funding will be used to provide additional financial support to microenterprises experiencing hardships due to COVID-19

16 Project Name Project Sentinel
Target Area Citywide
Goals Supported Public services for low- and moderate-income residents at risk of eviction Needs Addressed Community Services
Funding CDBG-Prior Year: $43,506
Description It Takes a Village Program: Provide wraparound rent relief/reduction services involving all parties in the process, including the tenant, property owner, mortgage holder, and mediators Target Date 6/30/2021
220
Item # 2.

Annual Action Plan
2019
36 OMB Control No: 2506-0117 (exp. 06/30/2018)
Estimate the
number and type
of families that
will benefit from
the proposed
activities
Project Sentinel will provide service for 20 Milpitas households.

Location
Description
Various households throughout Milpitas
Planned
Activities
To provide wraparound rent relief/reduction services involving all parties in the process, including the tenant, property owner, mortgage holder, and mediators 17 Project Name Rebuilding Together Silicon Valley (Sunnyhills) Target Area Citywide
Goals Supported Affordable Housing Rental Rehabilitation Needs Addressed Affordable Housing Development and Preservation Funding CDBG-Prior Year: $46,533
Description Rebuilding Together will preserve and maintain affordable housing and provide a safe and secure living environment for very low and low-income households through a roof replacement project on the existing buildings at the Sunnyhills TBRA apartment complex Target Date 6/30/2021
Estimate the
number and type
of families that
will benefit from
the proposed
activities
4 roofs will be replaced with these funds. Occupants of these buildings are 95% LMC.

Location
Description
Sunnyhills TBRA apartment complex
Planned
Activities
Rebuilding Together will preserve and maintain affordable housing and provide a safe and secure living environment for very low and low-income households through a roof replacement project on the existing buildings at Sunnyhills. Goal is to replace 4 roofs with these funds. 18 Project Name Next Door Solutions to Domestic Violence (CDBG-CV3) Target Area Citywide
Goals Supported Community Funding/Public Services
Needs Addressed Community Services
Funding CDBG-CV3: $36,681.22
Description Next Door Solutions to Domestic Violence is a nonprofit, multi-cultural agency dedicated to providing proactive and progressive solutions to domestic violence. Next Door Solutions provides peer counseling, advocacy, legal help and support groups. Additionally, Next Door 221
Item # 2.

Annual Action Plan
2019
37 OMB Control No: 2506-0117 (exp. 06/30/2018)
Solutions to Domestic Violence provides safe emergency shelter to victims of domestic violence and their children within a confidential and protected environment.

Target Date 6/30/2022
Estimate the
number and type
of families that will
benefit from the
proposed activities
Next Door Solutions to Domestic Violence proposes to serve 50 Milpitas residents.

Location
Description
The office is located in San Jose.

Planned Activities Activities include emergency shelter, basic needs, including food and clothing, case management, and safety.
19 Project Name YWCA Silicon Valley (CDBG-CV3)
Target Area Citywide
Goals Supported Community Funding/Public Services
Needs Addressed Community Services
Funding CDBG: $26,158.23
Description Provide residents of the City of Milpitas domestic violence supportive services.

Target Date 6/30/2022
Estimate the
number and type
of families that will
benefit from the
proposed activities
YWCA Silicon Valley expects to serve 25 Milpitas residents Location
Description
YWCA Office in San Jose
Planned Activities Activities include emergency shelter, basic needs, including food and clothing, case management, and safety.
20 Project Name Next Door Solutions to Domestic Violence (Unused Funds PY20) Target Area Citywide
Goals Supported Community Funding/Public Services
222
Item # 2.

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Needs Addressed Public Improvements including accessibility and improving public facilities Funding CDBG: $17,027.45
Description Next Door Solutions to Domestic Violence is a nonprofit, multi-cultural agency dedicated to providing proactive and progressive solutions to domestic violence. Next Door Solutions provides peer counseling, advocacy, legal help and support groups. Additionally, Next Door Solutions to Domestic Violence provides safe emergency shelter to victims of domestic violence and their children within a confidential and protected environment.

Target Date 6/30/2022
Estimate the
number and type
of families that will
benefit from the
proposed activities
Next Door Solutions to Domestic Violence proposes to serve 50 Milpitas residents.

Location
Description
The office is located in San Jose.

Planned Activities Replacement of flooring throughout the Shelter Next Door facility. 21 Project Name LifeMoves (CDBG-CV3)
Target Area Citywide
Goals Supported Community Funding/Public Services
Needs Addressed Community Services
Funding CDBG: $40,000
Description Assist with serving meals during the pandemic at their five shelters in Santa Clara County that serve Milpitas residents.

Target Date 6/30/2022
Estimate the
number and type
of families that will
benefit from the
proposed activities
LifeMoves expects to serve 73 homeless residents of Milpitas Location
Description
The five shelters are located throughout Santa Clara County Planned Activities Meal support to homeless residents of Milpitas at each of the five shelters in Santa Clara County.
22 Project Name Lighthouse of Hope Counseling Center (CDBG-CV3) 223
Item # 2.

Annual Action Plan
2019
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Target Area Citywide
Goals Supported Community Funding/Public Services
Needs Addressed Community Services
Funding CDBG: $5,000
Description Provide counseling, psychological support, and education to residents of the Milpitas community who have been affected by COVID-19
Target Date 6/30/2022
Estimate the
number and type
of families that will
benefit from the
proposed activities
The activity expects to serve 45 Milpitas residents.

Location
Description
Throughout Milpitas
Planned Activities Provide counseling, psychological support, and education to residents of the Milpitas community who have been affected by COVID-19
23 Project Name Sourcewise - Meals on Wheels (CDBG-CV3) Target Area Citywide
Goals Supported Public Services for Seniors
Needs Addressed Community Services
Funding CDBG: $39,000
Description Provide vulnerable seniors age 60 and older who have been impacted by the pandemic nutritious home‐delivered meals.

Target Date 6/30/2022
Estimate the
number and type
of families that will
benefit from the
proposed activities
Meals on Wheels plans to serve 80 Milpitas residents.

Location
Description
At each of the client's home.

Planned Activities Provide seniors with daily healthy, hot meals. 224
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24 Project Name Milpitas Senior Center (CDBG-CV3)
Target Area Citywide
Goals Supported Public Services for Seniors
Needs Addressed Community Services
Funding CDBG: $10,000
Description Assist members of the Milpitas Senior Center age 62+ who are needing continued support and education on technology
Target Date 6/30/2021
Estimate the
number and type
of families that will
benefit from the
proposed activities
The Technology for Seniors Program will serve approximately 30 qualifying Milpitas resident seniors (ages 62+).

Location
Description
455 E Calaveras Blvd
Planned Activities Funding will be used to provide technology education for seniors to help counter social isolation and improve access to information due to COVID-19.
25 Project Name Pragnya (CDBG-CV3)
Target Area Citywide
Goals Supported Community Funding/Public Services
Needs Addressed Community Services
Funding CDBG: $40,000
Description Funds will be used to support children, youth and adults from the Special Needs community by creating social emotional connections and preventing further isolation due to COVID-19.

Target Date 6/30/2022
Estimate the
number and type
of families that will
benefit from the
proposed activities
This activity will aim to serve approximately 300 Milpitas residents Location
Description
1917 Concourse Drv, San Jose CA 95131
225
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Planned Activities Support children, youth and adults from the Special Needs community by creating social emotional connections and preventing further isolation due to COVID-19. 26 Project Name Terrace Gardens Senior Housing (CDBG-CV3) Target Area Citywide
Goals Supported Public Services for Seniors
Needs Addressed Community Services
Funding CDBG: $65,000
Description The project proposed will provide meal delivery to residents, rather than dinner being held in the dining room. Additionally, cleaning supplies and PPE will be purchased to keep up with necessary sanitation practices for our at risk seniors
Target Date 6/30/2022
Estimate the
number and type
of families that will
benefit from the
proposed activities
184 low and very low income seniors will benefit from this funding.

Location
Description
186 Beresford Court
Planned Activities Funding will be used for meal delivery to residents, rather than dinner being held in the dining room, to keep proper social distancing. Cleaning supplies and PPE will be purchased to keep up with necessary sanitation practices
27 Project Name Filipino American Chamber of Commerce (CDBG-CV3) Target Area Microenterprise Assistance
Goals Supported Microenterprise Assistance
Needs Addressed Microenterprise Assistance
Funding CDBG: $15,000
Description Provide hands on training for microenterprise owners on how to create and/or revamp their websites and create marketing strategies.

Target Date 6/30/2022
Estimate the
number and type
of families that will
benefit from the
proposed activities
This activity expects to serve 15 Milpitas microenterprises. 226
Item # 2.

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Location
Description
Filipino American Chamber of Commerce
Planned Activities Provide hands on training for small business owners on how to create and/or revamp their websites and create marketing strategies.
28 Project Name The Health Trust (CDBG-CV3)
Target Area Citywide
Goals Supported Public Services for Seniors
Needs Addressed Community Services
Funding CDBG: $20,000
Description The Health Trust Meals On Wheels program serves physically challenged, home-bound individuals, whether they are elderly, are recuperating after a recent hospitalization, or have disabilities confining them to a wheelchair. Trained drivers, most of whom are volunteers, deliver hot, nutritious meals five days a week along with frozen meals for preparation over the weekend. Drivers also provide daily wellness checks, making sure that clients are safe, alert and cared for. This service provides peace of mind not only to the clients, but also to their families.

Target Date 6/30/2022
Estimate the
number and type
of families that will
benefit from the
proposed activities
Meals on Wheels plans to serve 20 Milpitas residents.

Location
Description
At each of the client's home.

Planned Activities Provide seniors with daily healthy, hot meals. 29 Project Name Silicon Valley Independent Living Center - Rent Relief (CDBG-CV3) Target Area Citywide
Goals Supported Community Funding/Public Services
Needs Addressed Community Services
Funding $168,949.35
Description Direct aid to the Rent Relief Program
Target Date 6/30/2022
227
Item # 2.

Annual Action Plan
2019
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Estimate the
number and type
of families that will
benefit from the
proposed activities
SVILC expects to serve approximately 135 LMC residents
Location
Description
Throughout Milpitas
Planned Activities Providing rental assistance to LMC Milpitas residents at risk of eviction due to COVID-19. 30 Project Name Program Administration (CDBG-CV3)
Target Area Citywide
Goals Supported Program Administration
Needs Addressed Program Administration
Funding CDBG: $116,447.20
Description Program Administration
Target Date 6/30/2022
Estimate the
number and type
of families that will
benefit from the
proposed activities
Program Administration
Location
Description
Milpitas, CA
Planned Activities Program Administration
31 Project Name City of Milpitas (Technology for Seniors Program) Target Area Citywide
Goals Supported Public Services for Seniors
Needs Addressed Community Services
Funding CDBG: $10,000
Description The Technology for Seniors program will target seniors age 62+ who are needing continued support and education on technology such as Chromebooks, as a means to counter social isolation, and as a result, stay better "connected" to family, friends and Milpitas community- based activities, services and resources.
228
Item # 2.

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2019
44 OMB Control No: 2506-0117 (exp. 06/30/2018)
Target Date 6/30/2023
Estimate the
number and type
of families that will
benefit from the
proposed activities
35 Location
Description
Milpitas Senior Center
Planned Activities Technology support for Seniors
32 Project Name Pragnya
Target Area Citywide
Goals Supported Community Funding/Public Services
Needs Addressed Community Services
Funding CDBG: $50,000
Description The Pragnya Enrichment program caters to children, youth and adults with developmental and intellectual disabilities (ID/DD).

Target Date 6/30/2023
Estimate the
number and type
of families that will
benefit from the
proposed activities
200
Location
Description
Citywide
Planned Activities Support children, youth and adults from the Special Needs community 33 Project Name YWCA Silicon Valley
Target Area Citywide
Goals Supported Public Services for Domestic Violence support Needs Addressed Community Services
Funding CDBG: $26,000
Description Provide residents of the City of Milpitas domestic violence supportive services.

Formatted: Justified
229
Item # 2.

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2019
45 OMB Control No: 2506-0117 (exp. 06/30/2018)
Target Date 6/30/2023
Estimate the
number and type
of families that will
benefit from the
proposed activities
65 Location
Description
YWCA Office in San Jose
Planned Activities Activities include emergency shelter, basic needs, including food and clothing, case management, and safety.
230
Item # 2.

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46 OMB Control No: 2506-0117 (exp. 06/30/2018)
AP-50 Geographic Distribution – 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed Not applicable. The City of Milpitas does not set geographic concentration areas for assistance. Instead the City helps fund organizations that provide supportive services to low- and moderate-income individuals throughout the City.

Geographic Distribution
Target Area Percentage of Funds

Table 8 - Geographic Distribution

Rationale for the priorities for allocating investments geographically Not applicable

Discussion
Not applicable

231
Item # 2.

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Affordable Housing
AP-55 Affordable Housing – 91.220(g)
Introduction
The City adopted Affordable Housing Ordinance No. 297 on June 12, 2018. The Affordable Housing Ordinance requires that all new developments over 10 units requires 15% affordable units. The Ordinance on March 5, 2019, the City established residential and non-residential affordable housing fees.

One Year Goals for the Number of Households to be Supported Homeless 0
Non-Homeless 200
Special-Needs 1,500
Total 1,700
Table 9 - One Year Goals for Affordable Housing by Support Requirement

One Year Goals for the Number of Households Supported Through Rental Assistance 0
The Production of New Units 112
Rehab of Existing Units 43
Acquisition of Existing Units 50
Total 205
Table 10 - One Year Goals for Affordable Housing by Support Type Discussion
The high cost of land has been an obstacle in developing affordable housing projects. The City has committed $6,500,000 to fund a 100% affordable housing building complete with 101 deeply affordable units and one above moderate managers unit. Additionally, the City has received City Council approval to modify our loan agreement on the MonteVista apartments, which will deed restrict 50 previously market rate units at 80% AMI for 40 years.

232
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AP-60 Public Housing – 91.220(h)
Introduction
The City of Milpitas currently does not have any public housing. However, there is one Project-based Section 8 property in the City, the Sunnyhills Apartments. The Sunnyhills Apartments is a 171-unit development in which 149 units receive project-based Section 8 vouchers. The Project-based Section 8 vouchers provides rental assistance for each unit between the Department of Housing and Urban Development (HUD) established Fair Market Rent (FMR) for the area and what the tenant can afford to pay. Its aim is to be competitive with the local market thus incentivizing the owner to rent to low income households. The City has agreed to extend the HUD contract for another five years.

Actions planned during the next year to address the needs to public housing This is not applicable to the City of Milpitas as there are no public housing units owned or managed by the Housing Authority of the County of Santa Clara in the City.

Actions to encourage public housing residents to become more involved in management and participate in homeownership
Not applicable. There are no public housing units in the City of Milpitas.

If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance
Not applicable.

Discussion
Not applicable.

233
Item # 2.

Annual Action Plan
2019
49 OMB Control No: 2506-0117 (exp. 06/30/2018)
AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction
The County of Santa Clara and the City have designated homelessness as a critical issue. Although the total homeless population is declining as a whole, there still remains 7,394 homeless persons. In Santa Clara County’s 2017 Point-in-Time Census & Survey Comprehensive Report, the survey identified a total of 66 unsheltered homeless persons in Milpitas. Notably, there was a decrease by 46% unsheltered homeless persons in Milpitas. Given the complexity of homelessness, interagency and interregional collaboration is crucial in solving the homeless issue. The City is gearing up for the next Point-in-Time Census & Survey and will work with the County.

Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
The City of Milpitas partners with Santa Clara County Continuum of Care to conduct the bi-annual Homeless Point in Time survey. In January 2017, Point-in-Time Count was conducted by the County of Santa Clara, the City of San Jose and Applied Survey Research for the 2017 Santa Clara County’s biennial Point-in-Time count of homeless persons as required by the U.S. Department of Housing and Urban Development (HUD). The group, along with volunteers, did a physical count of those individuals residing outside a sheltered home i.e. parks, vehicles, highways, creeks etc. The survey and count was crucial as it is used for important qualitative and quantitative data as a representative sample to understand where they resided and respond to any immediate needs. The homeless were surveyed about a variety of issues including shelter, services and assistance. Staff will also participate in the preparation of the upcoming 2019 bi-annual Santa Clara Homeless Census Survey.

Addressing the emergency shelter and transitional housing needs of homeless persons The City of Milpitas will address emergency shelter and transitional housing needs of homeless persons by continuing to fund organizations that provide emergency housing. In the upcoming year, the City provided over $30,253 to organizations that provided emergency shelter to homeless individuals or at- risk, which includes victims of domestic violence and an additional $136,677 in emergency shelter repairs. The organizations that have provide emergency shelter include Next Door Solutions to Domestic Violence, YWCA and LifeMoves.

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50 OMB Control No: 2506-0117 (exp. 06/30/2018)
experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again.

On February 2, 2016, City Council members adopted Resolution No. 8523, finding that the problem of homelessness constitutes a crisis and consider policy options for funding affordable housing to house homeless people. The City will continue to fund and participate in the County Point-in-Time Census to identify all unsheltered persons.

CDBG Funded
• Next Door Solutions to Domestic Violence: Next Door Solutions to Domestic Violence provides client-centered, community-based supportive services for victims of domestic violence and his/her children. The organization also provides undisclosed emergency shelter when requested and needed by the individual and/or family.
• YWCA Silicon Valley (YWCA): YWCA Silicon Valley empowers women and her children to end racism and violence through offering supportive services for self-improvement and undisclosed emergency shelter for short-term to a longer amount of time if needed. YWCA also provides clients referrals to permanent housing if possible, and available. • LifeMoves: LifeMoves provides emergency, interim and permanent supportive housing. Clients are provided with shelter, food, clothing, intensive case management, and intensive supportive services.

Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
The City of Milpitas is involved and participates in the Santa Clara County Continuum of Care that is dedicated to ending and preventing homelessness in the County. The Santa Clara County Continuum of Care has community-wide efforts to end homelessness through fostering relationships, program and systematic changes.

Helping low-income individuals and families avoid becoming homeless, especially extremely low- income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private 235
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agencies that address housing, health, social services, employment, education, or youth needs.

As mentioned in the previous paragraph of CDBG funded programs related to emergency shelter, the City also funds organizations that take proactive measures in helping individuals in need of legal help, youth needs and concerns and fair housing so that he/she can become informed of his or her rights before the individual is forced into homelessness.

CDBG and City Local Funds
• Child Advocates of Silicon Valley: Child Advocates connect court appointed special advocates (CASAs) to foster children. These volunteers must make a commitment to the children for a long-term, many for his or her entire life. The consistent support of the CASA is often the only adult has steadily remained with them providing crucial mentorship. In foster children, according to a HUD’s report, “Housing for Youth Aging out of Foster Care,” found that as high as thirty-seven percent (37%) will enter homelessness at one point as youths and an addition fifty percent (50%) will face unstable housing after transition. By providing a CASA, this will be one stable support in his or her life which has spastically proven to develop productive individuals.

Many of the children with CASAs, have higher rates of high school graduation then the national average. The program provides essential holistic approach to help these children to become successful and prevent homelessness.
• Seniors Adults Legal Assistance (SALA): SALA is committed to providing free-legal services to seniors. Legal services that SALA provides ranges from: public benefits, long-term care, alternatives to institutionalization, elder abuse, long-term care insurance, incapacity planning, probate, simple wills and housing – related to Landlord-Tenant issues. Often, many seniors do not know his or her housing rights or sign over the will of their house without knowing, and with fixed income, many are unable to provide legal help. SALA provides legal help free of charge for these low to extremely low income seniors.

Discussion
Please see discussion above.

236
Item # 2.

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AP-75 Barriers to affordable housing – 91.220(j)
Introduction:

Along with other jurisdictions in Santa Clara County, the City of Milpitas is facing many obstacles in creating more affordable housing. The many constraints that the City is facing is the limited amount of developable land, government constraints, infrastructure and public facilities constraints, environmental, housing for persons with disabilities, and financing and construction costs.

Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment
Resolution No. 8523
The City adopted Resolution No. 8523 on February 2, 2016, which recognizes homelessness as a crucial problem in the County and will help contribute to future affordable housing projects that will house homeless.

Affordable Housing Ordinance
On June 12, 2018, the City Council adopted an Affordable Housing Ordinance No. 297 which requires that any new developments with projects of ten (10) or more units must include fifteen percent (15%) of very-low or low-income units for rental and 15% of moderate income units for ownership. The units should be affordable for over 55 years.

Density Bonus Ordinance
To attract developers to build affordable units, the Density Bonus Ordinance will allow developers the ability to build above their permitted densities in permitted zoning districts in exchange for the construction of affordable units.

Below Market Rate Ownership
The City manages a Below Market Rate (BMR) Ownership program for first-time, income-qualified homebuyers. Once a unit from the current BMR housing stock becomes available, a qualified applicant from the waiting list will have the ability to purchase a home in Milpitas at one of the various developments throughout the City from one to three bedrooms. For qualified very low to low income 237
Item # 2.

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53 OMB Control No: 2506-0117 (exp. 06/30/2018)
households, the City also provides a deferred, 3% loan of up to $50,000.

Fair Housing
Milpitas provides CDBG and Housing Authority funds to Project Sentinel. Project Sentinel is a reputable organization that provides expertise in fair housing and tenant-landlord dispute. Services include information, referrals, community outreach and education in several languages other than English, investigation, and resolving fair housing complaints. In addition, they provide education and outreach to property owners, and property management to become proactive in their housing policies.

Discussion:

Please see discussion above.
238
Item # 2.

Annual Action Plan
2019
54 OMB Control No: 2506-0117 (exp. 06/30/2018)
AP-85 Other Actions – 91.220(k)
Introduction:

The most significant obstacle to addressing the underserved needs for fiscal year 2019-2020 is the lack of sufficient federal, state, and local funds to carry out all the necessary programs, activities and projects.

Actions planned to address obstacles to meeting underserved needs The diminishing amount of funds continues to be the most significant obstacle to addressing the needs of underserved populations. To address this, the City supplements its CDBG funding with other resources and funds, such as:
• The City of Milpitas Affordable Housing Fund is used primarily to increase the number of new affordable housing units. It is funded through the mitigation fees required from developers of resident projects.

The City recently adopted the Affordable Housing Ordinance which requires that any new developments with projects of ten (10) or more units must include fifteen percent (15%) of very low or low-income units for rental and 15% of moderate income units for ownership. • The City’s provides loans on an ongoing, as qualified basis for BMR applicants to qualify for purchasing an available BMR unit.
• Rehabilitation Loan Program provides deferred, low-interest loans for rehabilitation and preservation of the City’s stock of BMR ownership units.
• The County distributes federal McKinney Homeless Assistance funds to organizations in the county that provide services to homeless persons and persons at-risk of homelessness. • The California Tax Credit Allocation Committee (CTCAC) holds two application cycles for Low Income Housing Tax Credits each year. Local non-profits apply directly to the CTCAC for these funds when they have identified a project.
• The Housing Trust Silicon Valley is a nonprofit organization that combines private and public funds to support affordable housing activities in the County, including assistance to developers and homebuyers. • The Mortgage Credit Certificate (MCC) Program provides assistance to first-time homebuyers by allowing an eligible purchaser to take 20 percent of their annual mortgage interest payment as a tax credit against federal income taxes. The County administers the MCC Program on behalf of the jurisdictions in the County, including the City.
239
Item # 2.

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55 OMB Control No: 2506-0117 (exp. 06/30/2018)
Measure A Affordable Housing Bond was approved by voters in November 2016 that approved $950 million dollars for the County to address housing needs for the most vulnerable residents, those in the extremely low-income households.

Actions planned to foster and maintain affordable housing The City has taken proactive steps to help decrease the barriers in affordable housing through the following ordinances:

Resolution No. 8523
The City adopted Resolution No. 8523 on February 2, 2016, which recognizes homelessness as a crucial problem in the County and will consider contributing to future affordable housing projects that will house the homeless.

Affordable Housing Ordinance
On June 12, 2018, the City Council adopted an Affordable Housing Ordinance which requires that any new developments with projects of ten (10) or more units must include fifteen percent (15%) of very low or low-income units for rental and 15% of moderate income units for ownership. The units should be affordable for over 55 years.

Below Market Rate Ownership
The City manages a Below Market Rate (BMR) Ownership program for first-time, income-qualified homebuyers. Once a unit from the current BMR housing stock becomes available, the homebuyer will have the ability to purchase a home in Milpitas at one of the various developments throughout the City from one to three bedrooms. For qualified very low to low income households, the City also provides a loan of up to $50,000.

Housing Trust Silicon Valley
Housing Trust Silicon Valley provided financial support for 86 affordable housing projects of $55.7 million, which funded over 5,059 affordable rental units. In addition, made 2,306 loans to homebuyers, 240
Item # 2.

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56 OMB Control No: 2506-0117 (exp. 06/30/2018)
totaling over $44.9 million. Lastly, Housing Trust of Silicon Valley provided homeless grants of over $3.4 million to assist over 5,954 individuals.

Fair Housing
Project Sentinel is an organization that provides expertise in fair housing and tenant-landlord dispute.

Services include information, referrals, community outreach and education in several languages other than English, investigation, and resolving fair housing complaints.

Actions planned to reduce lead-based paint hazards
The County of Santa Clara has received funding from State’s Department of Health Service and Federal Government for Center for Disease Control to implement a Childhood Lead Poisoning Prevention Program. The funded programs include community outreach screen, case management and public education to inform low-to-moderate income and older communities. The project will then follow up with environmental testing, lead-based education, blood-lead testing for children, hazard reduction grants and follow up with monitoring and testing.

Milpitas has adopted a Lead-Based Paint Management Plan which complies with HUD Based Paint regulations, which outlines the required states of abatement and remediation for rehabilitation projects. In addition, the City publicize and identifies lead-based hazards and older residential projects through its Code Enforcement Division and Building Department. In addition, projects undergoing rehabilitation, under the City’s Rehabilitation, provides technical assistance and abatement of lead- based paints.

Actions planned to reduce the number of poverty-level families • As stated prior, the City of Milpitas will follow these actions:
• Work with non-profit housing developers to fund and provide more affordable housing opportunities to address the homeless problem and needs of very low and low-income households.
• Provide funding and supportive services to prevent very low-income persons and families from becoming homeless and assist them in ending the cycle of homelessness. • Address the employment and income needs of individuals and families who are economically disadvantaged, including persons who are homeless, who have disabilities, and those who are participating in the County of Santa Clara Welfare-to-Work Programs. 241
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• Provide funding for a variety of services and referrals to assist people in obtaining access to public assistance to prevent poverty.
• Per Section 3, if there are HUD funded projects that can create direct economic opportunities must take every effort to recruit, target and directed towards low and very low-income residents and businesses.

Actions planned to develop institutional structure
The City is striving to improve intergovernmental and private sector cooperation to synergize efforts and resources and develop new revenues for community service needs and the production of affordable housing. Collaborative efforts include:
• Regular quarterly meetings between entitlement jurisdictions at the CDBG Coordinators Meeting and Regional Housing Working Group
• Joint jurisdiction Request for Proposals and project review committees • Coordination on project management for projects funded by multiple jurisdictions. Recent examples include the effort by the County to create a regional affordable housing fund, using former redevelopment funds that could be returned to the County to use for affordable housing. Another effort underway involves the possible use of former redevelopment funds to create a countywide pool for homeless shelters and transitional housing. These interactions among agencies generate cohesive discussion and forums for bridging funding and service gaps on a regional scale.

Actions planned to enhance coordination between public and private housing and social service agencies
The City benefits from a strong jurisdiction and region-wide network of housing and community development partners, such as the County and the CoC. To improve intergovernmental and private sector cooperation, the City will continue to participate with other local jurisdictions and developers in sharing information and resources.

Discussion:

Please see discussion above.
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Program Specific Requirements
AP-90 Program Specific Requirements – 91.220(l) (1, 2, 4) Introduction:

The City of Milpitas only receives CDBG funds and will receive the following program income for FY19-

20. Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)

Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed $8,959

2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0

3. The amount of surplus funds from urban renewal settlements 0

4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0

5. The amount of income from float-funded activities 0
Total Program Income: $8,959

Other CDBG Requirements

1. The amount of urgent need activities 0

2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 0.00%

243
Item # 2.
1 CITY OF

MILPITAS
AGENDA

REPORT (AR)

Item Title: Receive a Presentation and Provide Direction to Staff on a Proposed Zoning Ordinance Amendment amending Sections of Chapter 10, Title XI of the Milpitas Municipal Code Relating to Maximum Building Heights (Staff Contact: Ned Thomas, Planning Director, 408-586-3273)
Category: Community Development
Meeting Date: 6/14/2022
Recommendations: (1) Receive a presentation from staff; and (2) Provide direction to staff on a proposed Zoning Ordinance Amendment setting forth regulations related to maximum building heights in certain zoning districts.

Executive Summary:

In late 2021, the City Council directed staff to prepare a draft zoning ordinance text amendment to address community concerns about protecting views of the hillsides by limiting maximum building heights in certain areas of the city. The propose Zoning Ordinance text amendments would modify and add regulations to limit maximum building heights in the C2 General Commercial, HS Highway Services, and TC Town Center Zoning Districts consistent with the maximum building heights already established in the City’s other commercial zoning districts. The amendments would also provide some flexibility in the C2 and TC zones by allowing, where appropriate, a maximum height of up to 75 feet or six stories with approval of a Conditional Use Permit, subject to specific findings. Th e proposed zoning ord inance amendments require modifications to certain sections of Chapter 10 (Zoning) of Article XI (Zoning, Planning, and Annexation) of the Milpitas Municipal Code. The proposed ordinance is consistent with the Milpitas General Plan and all other applicable state and local laws.

Background:

The proposed ordinance provides greater clarity and guidance regarding standards for maximum building height in three of the City’s commercial zoning districts: C2 General Commercial, HS Highway Services, and TC Town Center. The Zoning Ordinance does not currently state a maximum allowable height for buildings in these zones – the Commercial Zone Development Standards table (Table XI-10-5.03-1) shows the maximum height for primary buildings in these zones as “None.”

In practice, the height of proposed new buildings or modifications to existing buildings in these zones is reviewed and determined through the Site Development Permit process; however, the lack of specific standards for building height creates uncertainty not only for project applicants, but also for property owners and residents in the vicinity of proposed development sites. If an applicant were to propose a tall building that was significantly out of scale with its surroundings and not consistent with the context of the surrounding area, the Zoning Ordinance does not currently provide objective standards or findings to guide decision makers in determining an appropriate building height or what factors should be considered as part of this decision.

244
Item # 3.
2 To rectify these circumstances, staff proposes amending the Zoning Ordinance to add a specific maximum building height of 35 feet or three stories for primary buildings in the C2 General Commercial, HS Highway Services, and TC Town Center Zoning Districts. Specifically, this new standard for maximum building heights would be added to Table XI-10-5.03-1 “Commercial Zone Development Standards” in Section 5 “Commercial Zones and Standards” of Chapter 10 “Zoning” of Title XI “Planning, Zoning, and Annexation” of the Milpitas Municipal Code. In addition, staff proposes to provide very limited flexibility in the new standard by allowing additional building height – up to 75 feet or six stories – in the MP Industrial Park, C2 General Commercial, and TC Town Center Zoning Districts with approval of a Conditional Use Permit (CUP).

At present, the Zoning Ordinance allows additional height beyond three stories or 35 feet, with no maximum height specified, in the MP and TC districts with approval of a CUP. The proposed ordinance would add C2 to the zones where additional height may be conditionally permitted and establish a 75-foot or six-story maximum when such additional height is being considered. The Zoning Ordinance amendments would also establish specific new findings that must be made by the decision-making body when considering any request for additional building height above the by-right standard of 35 feet or three stories.

Proposed Amendments to the Zoning Ordinance:

The proposed ordinance includes amendments to the following sections of the Zoning Code (Title XI, Chapter 10 of the Milpitas Municipal Code):

Commercial Zone General Development Standards (XI -10-5.03): As noted above, t he Commercial Zone Development Standards table (Table XI-10-5.03-1) would be amended to add a maximum height of 35 feet or three stories for primary buildings in the C2 General Commercial, HS Highway Services, and TC Town Center Zoning Districts. For consistency with the standards in other commercial zones, the maximum height for primary buildings in the C1 Neighborhood Commercial Zoning District would remain unchanged at 35 feet, but the number of stories would change from 2.5 stories to three stories. In areas where a commercial zone abuts a lower-density residential neighborhood, the proposed Zoning Ordinance amendments would establish a 100-foot buffer where the commercial building heights would be limited to 30 feet or two stories.

Footnote number 1 to the development standards table would also be amended to reference the provisions in the Commercial Zone Special Development Standards and Conditional Use Permit sections of the Zoning Code that allow additional primary building height subject to discretionary approval of a CUP. This footnote would apply to both the C2 and TC zones.

Commercial Zone Special Development Standards (XI-10-5.04): A new Subsection (D) would be added and would include language outlining guidance on criteria the Planning Commission should consider when reviewing a request for additional building height pursuant to a CUP. The proposed criteria focus on site - specific conditions and design elements such as the width of the right -of-way of the principal street; the proximity of the subject site to low-or medium-density residential districts R1, R2, and R3; building setbacks as they relate to the proposed building height beyond 35 feet; and upper story building stepbacks. These criteria are intended to provide clear and objective direction about the factors that shoul d inform a decision about a CUP application for additional building height.

Conditional Use Permits and Minor Conditional Use Permits (XI -10-57.04): As noted above, Table XI -10-

57.04-1 in the Conditional Use Permits section of the Zoning Code currently i ncludes a provision allowing consideration of additional building height beyond 35 feet or three stories in the MP and TC zoning districts.

The proposed ordinance would make the provision also applicable in the C2 zone and would amend it to add a maximum building height standard of 75 feet or six stories with approval of a CUP.

A note would also be added to the table referencing the criteria discussed above (in Subsection XI -10-5.04) that apply to requests for a CUP for additional building height and the specific findings for approval for this type of CUP, which appear below in Table XI-10-57.04-2 in this subsection. The findings would be amended to eliminate the existing language related to “exceptional architecture and aesthetic merit,” which is highly 245
Item # 3.
3 subjective, and to add new, more objective findings related to the proposed building’s compatibility with the surrounding area. The proposed new findings would consider factors such as the design, location, size, and bulk of the proposed building; the transition in scale between the proposed building and structures in adjacent residential districts; and shadow impacts of the proposed building on adjacent parcels, public sidewalks, and public open spaces.

Definitions (XI-10-2.03): As part of the proposed zoning amendments for non -residential building heights, a minor amendment is included to the definition of the term “Floor Area Ratio” (FAR). The language allowing increased FAR with approval of a Use Permit would be deleted. The purp ose of this proposed change is twofold: first, to eliminate potential conflicts and confusion that may arise if a project applicant were to file a request for additional height and additional FAR (which are related but different); and second, because such a provision for a discretionary increase to the maximum FAR would be more appropriately located as part of development standards elsewhere in the Zoning Code, rather than as part of the definition of the term FAR.

Through the process of preparing these pr oposed zoning amendments, staff has discussed the issue of discretionary increases to maximum FAR, and whether and how the City’s Zoning Code should address them.

Typically, when a jurisdiction allows a discretionary increase in allowable FAR, it is used a s an incentive, so the City receives a benefit (e.g. affordable housing, public open space, or other public amenities, etc.) in return for allowing an increase in FAR for the project. Staff is currently working on a separate set of draft zoning amendments to address the procedures and requirements for FAR increases.

Planning Commission Comments and Recommendations:

The Planning Commission considered the proposed Zoning Ordinance text a mendments at its meeting on June 8 , 202 2. Following public comment, the Planning Commission concurred with concerns raised by community members regarding the height of buildings in areas where commercial zoning districts abut lower- density residential neighborhoods. Based on these concerns, the Commission recommended that the proposed text amendments include a provision to limit the height of buildings located within 100 feet of a lower-density residential zoning district to two stories or 30 feet , which is consistent with the maximum permitted height of buildings in the City’s single-family residential zoning districts (R1 and R2) . In addition, staff recommends that discretionary approval of additional building height in the C2, HS and TC zones (i.e., with approval of a CUP) should not apply within 100 feet of the boundary of an R1 or R2 residential zone.

Following discussion and public comment, the Planning Commission voted 5-0 (Commissioners Albana and Medina-Ashby absent) to recommend that the City Council adopt an Ordinance amending sections of Chapter 10 of Title XI of the Milpitas Municipal Code relating to maximum building heights.

Fiscal Impact
This is an informational item for Council direction on the draft ordinance. Therefore, there is no fiscal impact.

California Environmental Quality Act:

This report represents ongoing work on updates to the City of Milpitas Zoning Ordinance (Milpitas Municipal Cod Title XI, Chapter 10). It is anticipated that the draft ordinance for non -residential building heights that is brought forward for City Council consi deration will be exempt from environmental review pursuant to CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption), which states that CEQA only applies to projects which have the potential for causing a significant effect on the environment.

Recommendations:

1. Receive a presentation from staff.

2. Discuss the presentation and provide direction to staff on key issues outlined in this report.

Attachments:
246
Item # 3.
4 1. Draft Zoning Ordinance Text Amendments to Chapter 10 (Zoning) of MMC Title XI 247
Item # 3.

Proposed changes to existing Zoning Ordinance regulations shown in blue.

XI-10-5.03 Commercial Zone General Development Standards The following minimum requirements shall be observed, except where increased for conditional uses. The minimum requirement shall be one of the following for the district classification as designated on the zoning map.

Table XI-10-5.03-1
Commercial Zone Development Standards
Standard CO C1 C2 HS TC
Lot Area,
minimum
None None 10,000 s.f. Fronting major
street (4 or
more lanes):

1.5 ac.

Fronting all
other streets
(two lanes):
20,000 s.f.

None.

Lot Width,
minimum
None None 100 ft. Fronting major
street: 250 ft.

Fronting all
other streets:
125 ft.

None
Front Yard
Setback,
minimum
10 ft. 20 ft. 0 ft. Major street:
50 ft.

All other
streets: 0 ft.
20 ft.
35 ft. along E.

Calaveras
Blvd.

Side Yard
Setback
(Interior),
minimum
10 ft. 0 ft.
15 ft. when
abutting R
District
0 ft.
15 ft. when
abutting R
District
0 ft.
15 ft. when
abutting R
District
0 ft.
15 ft. when
abutting R
District
Street Side
Yard Setback,
minimum
10 ft. 0 ft. 0 ft. 0 ft. 20 ft.
35 ft. along E.

Calaveras
Blvd.

Rear Yard
Setback,
minimum
10 ft.

When abutting
residential,
not less than R
District
required
setback
0 ft.
15 ft. when
abutting R
District
0 ft.
15 ft. when
abutting R
District
0 ft.
15 ft. when
abutting R
District
0 ft.
15 ft. when
abutting R
District
Building
Height,
maximum

Primary
building
35 ft. or 3
stories
35 ft. or 2.53
stories
None 35 ft. or
3 stories1
None35 feet
or 3 stories
None1 35 feet
or 3 stories1
Accessory
building
25 ft. or 2
stories
25 ft. or 2
stories

248
Item # 3.

Proposed changes to existing Zoning Ordinance regulations shown in blue.

Parking Refer to Section 53, Off Street Parking, of this Chapter.

Lot Coverage None None None None None
Floor Area
Ratio

0.50 0.35 0.50 0.50 0.85
Landscaping None None None 25% of front
yard setback
All required
setback areas
and the ends
of each
parking aisle2

1 Refer to Subsections XI-10-5.04(D) and XI-10-57.04(C)(1), Applicability, of this Chapter for additional requirements.
2 The Planning Commission shall determine the size of the planters through site and architectural review.

249
Item # 3.

Proposed changes to existing Zoning Ordinance regulations shown in blue.

XI-10-5.04 Commercial Zone Special Development Standards A. All Zones.

1. Areas for Collecting and Loading Recyclable Materials. There shall be pro vided areas for collecting materials in accordance with Subsection 54.12, Areas for collecting and loading recyclable materials, of this Chapter.

2. All outdoor storage areas of such things as trash and materials shall be within a completely enclosed building or behind a visually obscure solid wall or tight board fence a minimum six (6) feet in height and shall not be located within any front or street side yard setback area.

3. Such uses, operations or products shall not be objectionable due to odor, dus t, smoke, noise, vibration or other similar causes.

B. TC Zone.

1. Setbacks for Residential Projects. Except for the Calaveras Boulevard setback, all other setbacks shall be determined through a Site Development Permit.

C. Neighborhood Commercial (C1) Zone. Thrift stores shall comply with each of the following standards:

1. Signage prohibiting dumping of merchandise during non-business hours shall be installed in conspicuous locations to the satisfaction of the Planning Director indicating penalties and fines for such activity. Signage shall include daytime collection hours for donated goods.

2. A designated area inside the building shall be established for the receipt, sorting and processing of goods. Donated goods shall be accepted only inside the building and during regular business hours; no donated goods shall be left outside. Loading and unloading must take place in a designated area that shall be cleared, cleaned and maintained before closing of business each day.

3. The storefront windows shall be permanently maintained as displays of merchandise in a professional and attractive manner (i.e., unsightly clothing racks and displays shall not be placed adjacent to the windows).

4. Any goods or materials left outside of the store overnight shall be removed immediately upon the thrift store opening the next business day.

5. Outdoor storage or display of donated goods or merchandise shall not be permitted.

6. The subject property shall be maintained free of trash, debris, any all other goods at all t imes.

7. Thrift stores shall not be located closer than one thousand (1000) feet from another thrift store.

D. General Commercial (C2) and Town Center (TC) Zones.

1. In deciding whether to grant a request for additional building height through the Conditio nal Use Permit process pursuant to Section XI-10-57.04(C)(1), the Planning Commission shall consider site conditions, design elements, and other factors including but not limited to (a) width of right -of-way of principal street; (b) proximity of the site to low- or medium-density residential districts (R1, R2, and R3); (c) building setbacks in relation to proposed building height in excess of 35 feet; and (d) upper story step -backs.

250
Item # 3.

Proposed changes to existing Zoning Ordinance regulations shown in blue.

XI-10-57.04 Conditional Use Permits and Minor Conditional Use Permits A. Purpose and Intent.

1. The purpose and intent of the Conditional Use Permit process is to provide a review of land uses which would not otherwise be permitted as a matter of right in a zoning district because of their nature, have an impact on the surrounding environment and for the determination of whether or not the proposed use is appropriate for its proposed location.

The Conditional Use Permit process is intended to encourage uses to be located in a manner that is:
a. Consistent with the City's zones;
b. Sensitive to community and neighborhood identity; and c. Minimizes impacts to adjacent uses, including traffic flow; circulation; safety for vehicular and pedestrian traffic; imposition of noises, odors and health and safety hazards upon nearby residential area; provision of adequate light, air and reasonable access; securing safety from fire and other dangers; prevent overcrowding of land; facilitating adequate provision for transportation and in general, to promote the public health, safety, peace, morals, comfort and welfare; prevention of neighborhood deterioration and blight; the objectives of zoning and planning in the community and the effect upon the City's general welfare of this proposed use in relation to surrounding uses and the community. Review of a use may require the consideration of site plan issues related to the use, as well.

2. It is the purpose of the Minor Conditional Use Permit process to provide for the streamlined review of uses that may have an impact on the surrounding environment and require discretionary review, but due to their nature, scale or location, do not require discretionary consideration by the full Planning Commission. Either the Zoning Administrator or Planning staff has the authority to review Minor Conditional Use Permits. The Minor Conditional Use Permit process has as its purpose the same goals for uses described for the Conditional Use Permit process above.

B. Authority.

1. Conditional Use Permits. The Planning Commission has the authority to approve C onditional Use Permits, subject to concurrent review and appeal provisions of Section XI -10-64, Development Review Process, of this Chapter.

2. Minor Conditional Use Permits. Minor Conditional Use Permits may be approved either by the Zoning Administrator or administratively by Planning staff.
a. Review by the Zoning Administrator. The Zoning Administrator has the authority to approve Minor Conditional Use Permits for those uses listed in the use tables of the Zoning Ordinance.

Such approvals shall be subject to the concurrent review and appeal provisions of Section XI-10- 64, Development Review Process, of this Chapter.
b. Review by Planning staff. Planning staff has the authority to administratively approve Minor Conditional Use Permits for those uses listed in the use tables of the Zoning Ordinance. Such approvals shall be subject to concurrent review and appeal provisions of Section XI -10-64, Development Review Process, of this Chapter. Planning staff-level issued Minor Conditional Use Permits shall not require a public hearing or notice.

C. Applicability.

1. Conditional Use Permits. Conditional Use Permits are required as indicated by the use tables in Residential, Mixed Use, Commercial, Industrial, Institutional, Park and Open Space, and other land u se districts of this Chapter. Conditional Use Permits are also required for the following requests:

251
Item # 3.

Proposed changes to existing Zoning Ordinance regulations shown in blue.

Table XI-10-57.04-1
Use/Modifications As provided for in: Notes
Height
Height. For buildings that exceed three
stories or 35 feet, up to a maximum of six
stories or 75 feet, within the MP, C2, and
TC districts.

Table XI-10-7.03-1, Industrial Zone
Development Standards and Table XI-10-

5.03-1 Commercial Zone Development
Standards
See Table XI-10-

57.04-2 and Section
XI-10-5.04(D)(1).

Height. For buildings that exceed six stories
or 85 feet within the -OO overlay district
up to a maximum of eight stories or 115
feet in height.

Section XI-10-12.02, Gateway Office (-OO)
Overlay District

Height. Permit in R2 and R3 districts,
schools, hospitals, sanitariums,
institutions, churches and other similar
uses allowed under the use regulations of
this Chapter, to be erected to a height not
exceeding six stories or 75 feet, provided,
that the front and side yard requirements
for such buildings in the "R3" District are
complied with.

Non-conforming
Nonconforming buildings and structures Section XI-10-56.02(C), Additions to, enlargements and moving of
nonconforming buildings and structures
See footnote 1
Nonconforming uses, change of use Section XI-10-56.03, Nonconforming use of buildings and structures

Parking
Parking location Section XI-10-53.13(A), Location of Parking Tandem parking Section XI-10-53.07(D), Tandem Parking
Spaces and Section XI-10-53.13(B), Parking
Space Size

Parking Structures Section XI-10-53(H)(4), Parking Structures Temporary Uses and Structures
Temporary buildings and structures Section XI-10-13.11(H), Temporary Uses and Structures.

Other
Certain industrial uses within commercial
districts
Table XI-10-5.02-1, Commercial Zone Uses.

Exceptions to performance standards See the zoning districts use standards in XI- 10-05, Residential Zones, XI-10-06, Mixed
Use Zones, and XI-10-07, Industrial Zones.

Lot width reduction
Wireless telecommunications facilities Section XI-10-13.09, Wireless Telecommunications Facilities, of this
Chapter, for specific standards and
exempted facilities.

1 In addition, the cumulative floor area included in all such additions or enlargemen ts since the adoption of Ord.

No. 38.760 (September 17, 2002) shall not exceed thirty (30%) percent of the floor area contained in said building or structure. Floor area, for the purposes of this Subsection, shall include all habitable space associated wit h a 252
Item # 3.

Proposed changes to existing Zoning Ordinance regulations shown in blue.

residential use and shall mean gross floor area associated with any non -residential use. These criteria are established so as not to prolong the life of the original building or structure. a. Other Uses. The Planning Commission may, after a public hearing, permit the following uses in districts from which they are prohibited by this Chapter where such uses are deemed essential or desirable to the public convenience or welfare and are in harmony with the various elements or objectives of the General Plan.

However, any of the following uses which are marked with an asterisk shall not be allowed in the designated Hillside Combining District.
i. Helicopter pads for medical evacuation purposes.
ii. Development of natural resources (excluding the drilling for or producing of oil, gas or other hydrocarbon substances) together with the necessary buildings, apparatus, or appurtenances incident thereto.
iii. Library or museum, public.
iv. Park, playground, or recreational or community center. v. Public utility and public service use or structure.
vi. Radio or television transmitter.
vii. Reverse vending machines or mobile recycling units except where the lot is being used for residential purposes.

2. Minor Conditional Use Permits. Minor Conditional Use Permits are required as indicated by the use tables in Residential, Mixed Use, Commercial, Industrial, Institutional, Park and Open Space, and other land use districts of this Chapter.

D. Submittal Requirements. Refer to the most recent submittal requirements required by the Planning Division.

E. Review Procedures.

1. Conditional Use Permits.
a. The Planning Commission shall hold a public hearing on said application upon such notice as i s required in Section XI-10-64, Development Review Process, of this Chapter. b. After the conclusion of the hearing, the Planning Commission may approve the application, approve it subject to such conditions as the Planning Commission may impose, or disap prove the application.
i. The Planning Commission may impose such conditions as it deems necessary to protect the best interests of the surrounding property, of the neighborhood, and as it deems in conformity with the requirements of the General Plan.

2. Minor Conditional Use Permits.
a. Review by Planning Commission Subcommittee. The Planning Commission Subcommittee shall consider a Minor Conditional Use Permit application when authorized to do so under the use tables of the Zoning Ordinance and hold a public hearing on application upon such notice as is required in Section XI-10-64, Development Review Process, of this Chapter. i. After the conclusion of the hearing, the Planning Commission Subcommittee may approve the application, approve it subject to such conditions as the Planning Commission Subcommittee may impose, or disapprove the application. a) The Planning Commission Subcommittee may impose such conditions as it deems necessary to protect the best interests of the surrounding property, of 253
Item # 3.

Proposed changes to existing Zoning Ordinance regulations shown in blue.

the neighborhood, and as it deems in conformity with the requirements of the General Plan.
b) If the Planning Commission Subcommittee members disagree on a decision for a project, then the project will be placed on the agenda for Planning Commission review, with no additional fees required.
b. Review by Planning staff. The Planning Division shall administratively consider a Minor Conditional Use Permit when authorized to do so under the use tables of the Zoning Ordinance.

Planning staff shall investigate as necessary to determine whether or not the proposed project conforms or may be conditioned to conform fully to the intent of this Chapter. No public hearing or notice shall be required for an administrative level Minor Conditional Use Permit.

If the project does not comply, a notice of correction shall be prepared and returned to the applicant. If the applicant resubmits for review and the project still does not comply with the required regulations or is not in accordance with the approved conditions of approval, the Planning Division shall deny the application.

F. Required Findings for Conditional Use Permits and Minor Conditional Use Permits.

1. General Findings. Approval may be granted by the appropriate decision -making body, of a Conditional Use Permit or Minor Conditional Use Permit application in accordance with this Chapter if all of the following findings are made, based on the evidence in the public record:
a. The proposed use, at the proposed location will not be detrimental or injurious to proper ty or improvements in the vicinity nor to the public health, safety, and general welfare; b. The proposed use is consistent with the Milpitas General Plan; and c. The proposed use is consistent with the Milpitas Zoning Ordinance.

In the case of a project located within a Specific Plan, the following additional finding shall be made:
d. The proposed use is consistent with the Specific Plan.

2. Specific Findings. In addition to the general findings required in Subsection (F)(1), above, specific findings shall be made prior to the approval of an application for a Conditional Use Permit for the following requests:

Table XI-10-57.04-2
Use/Modification Specific Findings
Height
Height. For buildings that exceed three (3) stories or
thirty-five (35) feet within the MP, C2, and TC districts up to a maximum of six stories (6) or seventy-five (75) feet in height.

The project exhibits exceptional architecture and
aesthetic merit to warrant the excess height.

1. The design, location, size, and bulk of the proposed building is compatible with the existing and allowed
future land uses in the vicinity.

2. The building’s design provides an appropriate
transition in scale to structures in adjacent
residential districts.

3. The building’s design minimizes shadows on public
sidewalks, public open spaces, and solar facilities
on adjacent parcels through step-backs at upper
levels or other design elements.

Height. For buildings that exceed six (6) stories or
eight-five (85) feet within the -OO overlay district up to a maximum of eight (8) stories or one hundred
fifteen (115) feet in height.

The project exhibits exceptional architecture and
aesthetic merit to warrant the excess height.

Other
254
Item # 3.

Proposed changes to existing Zoning Ordinance regulations shown in blue.

Certain Industrial Uses within Commercial Districts The site is within close proximity to industrial uses or districts and is suitable for the type and intensity of use that is proposed.

G. Consideration of Conditional Use Permit or Minor Conditional Use Permit Pending Zoning Amendment. Upon the close of a public hearing before the Planning Commission on the question of a Zoning Amendment to change property from one zone to another, and upon favorable report thereon by the Commission, the Commission may consider such matters and regulations as are set forth in Subsection XI -10-57.04, Conditional Use Permits and Minor Conditional Use Permits, of this Chapter.

The Commission may conditionally impose such requirements and regulations upon the subject property and use as the Commission is authorized to impose by Subsection XI-10-57.04, Conditional Use Permits and Minor Conditional Use Permits, of this Chapter, and may conditionally approve Conditional Use Permits; said requirements and regulations shall be imposed and said approval shall be granted upon the express condition that said property shall be rezoned in accordance with the specific recommendation of the Planning Commission relating to zoning and shall not take effect unless and until said property is rezoned in accordance with specific recommendation of the Planning Commission and until the Ordinance amending this Chapter in accordance with the specific recommendation of the Planning Commission shall take effect.

H. Appeals. An appeal of the action on a Conditional Use Permit or Minor Conditional Use Permit shall be reviewed in accordance with Section XI-10-64, Development Review Process, of this Chapter.

I. Modifications Requested by the Applicant. Projects shall be developed in conformity with project approvals.

If the applicant wishes to modify the project, as approved, the applicant shall submit revised plans and any other applicable information to the City for review by the Planning Division. The Planning Division staff shall make one of the following determinations regarding the request:

1. Insignificant Modifications. If the Planning Division determines that the modifications are minor, the modifications may be approved administratively.

2. Significant Modifications With or Without Public Impact or Concern. If the Planning Division determines that the modifications are significant enough to warrant discretionary review and have the potential for public impact or concern, then the modifications shall be referred to the final decision -making authority for the original project in the case of non-staff level issued permits, or to the Planning Commission in the case of staff-level issued Minor Conditional Use Permits. If the original application for a project required a public hearing, then the final decision-making authority's review of modifications shall require a public hearing, in accordance with Section XI -10-64, Development Review Process, of this Chapter.

J. Modifications, Suspensions and/or Revocations Initiated by the City. Refer to Section XI -10-63.06, Revocation, Suspension, Modification, of this Chapter.

K. Approval Runs with the Land. The approval of a Conditional Use Permit or Minor Conditional Use Permit shall run with the land, and shall continue to be valid upon a change of ownership of the site to which it applies, unless the decision-making authority places limits on the effective time of the approval.

255
Item # 3.

Proposed changes to existing Zoning Ordinance regulations shown in blue.

XI-10-2.03 Definitions

"Floor Area Ratio (FAR)" is defined for nonresidential Zoning Districts as the maximum permitted ratio of gross floor area to site area and is calculated as follows:

FAR = Total of Gross Floor Area for All Structures on Site Site Area

Increases above the maximum permitted FAR for any district can be allowed with approval of a Use Permit by the Planning Commission. This can be considered when the applicant can demonstrate that the proposed development will (1) generate low peak-hour traffic; (2) will not create a dominating visual prominence. Examples of such uses include wholesaling, distribution and hospitals. In each case where an increase in the maximum permitted FAR has been allowed, all other development standards for the site must be met.

256
Item # 3.

CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: Receive a Presentation on the Pilot Street Sweeping Program and Provide Direction to Staff (Staff Contact: Elaine Marshall, Deputy Public Works Director, 408-586-2603)
Category: Community Services and Sustainable Infrastructure Meeting Date: 6/14/2022
Recommendation: Receive a presentation on the Pilot Street Sweeping Program and provide direction to staff.

BACKGROUND:

As part of the 2019 – 2024 Capital Improvement Program, Council approved funding for a Pilot Street Sweeping Program (Pilot) at certain locations in the City to address residents’ concerns about neighborhood beautification, as well as reducing litter impacts into nearby waterways. The goal of the Pilot program was to evaluate the effectiveness of street sweeping signage in residential areas, to inform residents of when to move their vehicles off the street so that the street sweeper can access the street all the way to the curb, and maximize the collection of litter and debris.

As outlined in the February 16, 2021 Informational Memorandum (Attachment 1), City staff, with assistance from Milpitas Sanitation Inc. (MSI), identified four (4) areas in the City for the Pilot as shown in Figure 1 below.

The pilot areas comprise approximately six curb miles, which is just over 1.5% of the 350 curb miles of residential streets citywide. In each pilot area, “No Parking” signs were posted for a specific 2-hour street sweeping window. The areas were chosen based on a review of data from the City’s Trash Load Reduction Plan and based on areas identified by MSI as streets where vehicle parking impacts the ability of the street sweeper to access the curb.

Figure 1: Pilot Areas

Outreach in multiple languages (including post cards, door hangers, and website) to the residents in the Pilot area occurred in February 2021, while implementation of the Pilot began in March 2021 and ran through February 2022. Staff provided a report to Council on October 14, 2021 (Attachment 2) which included a 6- month update on the Pilot. In addition, staff provided updates and reported on the outcome of the Pilot to the 257
Item # 4.

2 Transportation Subcommittee and the Energy, Community Advisory Commission, and Environmental Sustainability Commission.

Although the Pilot ended in February 2022, to minimize any disruption to current street sweeping operations in the pilot neighborhoods, the pilot street sweeping signage, sweeping schedule, and parking enforcement has remained in place pending direction from Council.

ANALYSIS:

This section of the staff report outlines the program design of the Pilot, summarizes key data and findings related to the Pilot, and identifies key considerations for the continuation of the Parking Enforced Street Sweeping model.

Program Design:

The City’s Franchise Agreement with Milpitas Sanitation Inc. (MSI) provides for regular street sweeping twice a month for residential streets, between 8am-5pm during the street sweeping days. While the regular street sweeping program is twice a month for residential streets, with both sides of the street swept during 8am-5pm during the street sweeping day, the streets in the Pilot areas are split and each side is swept once a month, on alternate days during a limited 2-hour time frame (10am-12pm). This allows residents to move their vehicles to the side that is not scheduled to be swept.

To determine the four residential areas included in the Street Sweeping Pilot, staff reviewed the Trash Load Reduction Plan to identify area that are highly impacted by street litter and also discussed with MSI regarding areas that were an issue for the street sweeper to have curb access. Other factors that were considered were the composition of the area (single-family versus multi-family) and the related street parking demand, geographic location in Milpitas, and street types.

Prior to implementing the Pilot, staff researched other jurisdictions (including Union City, Hayward, and San Jose), reviewed existing relevant Milpitas Municipal Code and the Master Fee Schedule, coordinated street sweeping scheduling logistics with Milpitas Sanitation, set up a system to capture field data using tablets, discussed the project internally with various departments and divisions, coordinated installation of 221 “No Parking” signs, and coordinated outreach to the four areas to notify residents of the program (postcards, doorhangers, a dedicated website).

Parking enforcement during the Pilot was conducted by the Police Department’s Community Service Officers.

Pilot enforcement consisted of two phases: (1) Warning notices (March 2021 – October 2021); (2) Parking Citations (November 2021 – February 2022).

Data Collection and Results:

The data collection period of the Pilot concluded at the end of February 2022. Staff has reviewed and analyzed data collected throughout the Pilot period and compared baseline data collected in February 2021.

Using tablets, on every street sweeping day in the Pilot areas, staff walked the neighborhoods to collect data.

Metrics that were captured included: number of curb miles swept, volume/tonnage of material collected, percentage of the street blocked by vehicles, and visual trash assessments based on the Santa Clara Valley Urban Runoff Pollution Prevention Program’s (SCVURPPP) “on-land visual trash assessments” protocol.

The ensure compliance with the parking regulations on street sweeping days, staff relied first on education and warnings for the first 8 months and then started to issue parking citations. The chart below (Figure 2) shows that over the course of the Pilot, many residents moved their vehicles in accordance with the No Parking During Street Sweeping signs. The most significant decrease was in the first month which resulted in a 46% reduction in parked vehicles during street sweeping. This trend of decreasing parked vehicles continued throughout the Pilot and by the end of the Pilot, there were only 96 vehicles parked during street sweeping, a reduction of approximately 82%. Along the same lines, there was an average increase in percentage of curb accessible by the street sweeper from 66% to 94%. During the period when warning notices were issued (March – October), there was an average of 204 parked vehicles, a 62% reduction. When parking citations 258
Item # 4.

3 were issued (November 2021 to February 2022), the average number of parked vehicles further declined to 117, for incremental additional 42% reduction in average number of parked vehicles.

Although the number of vehicles decreased during the course of the Pilot as more residents participated by moving their vehicles and complied with the parking regulations, there was not a substantial change in the number of warnings/citations issued. This is due to capacity limitations of the CSOs who are only able to physically issue a certain number of citations in the specified timeframe. As seen in Figure 2, there remains a number of vehicles still parking on the street. Similarly, staff noticed that there are residents who continue to park their vehicles despite having received notifications/citations.

Figure 2: Curb Access Correlation to Parked Vehicles

The increased curb access led to more debris and litter being swept by the street sweeper and less material entering into the storm drains and waterways (see Figure 3). Materials that were consistently seen on the street included litter (foodware and packaging such as plastic straws and to go cups, disposable masks and gloves) and natural debris such as leaves and seed balls.

Figure 3: Increased Tonnage of Debris Swept

259
Item # 4.

4 Pilot Survey Results:

At the conclusion of the one-year time period, a doorhanger was distributed to all 900 residences within the boundaries of the Pilot, with a short two-minute survey to solicit feedback on the effectiveness of the Pilot.

Response to the survey was limited. Of the fifteen responses that were received, there was a 46% increase in the number of residents who rated the streets “Clean” or “Very Clean” after the Pilot started; 73% believe that they received enough information regarding the Pilot; 67% believe that the signage was effective, and that street sweeping had been more effective since the start of the Pilot; and 73% support the continuation of the Pilot.

Pilot Costs
The Pilot was approved with $400,000 in funding to support implementation and at the conclusion of the Pilot, there was a total of $128,000 in expenses for the Pilot, offset with $20,000 in net revenue from parking citations. A summary of the expenditures incurred and revenue generated related to the Pilot through end of May 2022 are shown below (Figure 4). Worth noting is that the costs for the CSO time is not currently included in these figures because these costs were covered by the Police Department as part of the CSO regular job duties and the limited nature of the Pilot did not take much CSO time on a monthly basis. However, if the alternate street sweeping model as piloted were to be expanded, the Police Department will require additional staff for enforcement.

The total number of citations issued during the Pilot (from mid-November – February) was 309, with $65 per citation issued. After deduction of mandated fees (County General Fund, State Court Facilities Fund, etc.) and a citation processing fee, the net revenue generated was $20,085 total for the period.

Street Sweeping Pilot Cost Analysis
Description Amount
Pilot Expenditures
Signage – Production and Installation $58,000
Outreach (Printing, Translations, Distribution) $5,000
Milpitas Sanitation (Street Sweeper Labor) $26,000
Labor Costs (Research, implementation, data
collection related to Pilot only) $39,000
Total Expenditures $128,000

Pilot Revenue
Parking Citations $20,085
Total Revenue $20,085

Pilot Net Cost $107,915
Figure 4: Street Sweeping Pilot Expenditures and Revenue

Conclusion and Request for Council Feedback and Direction Overall, the Pilot data and community feedback indicate that the Pilot program has been effective at moving vehicles and reducing street litter and debris, resulting in a cleaner community in the Pilot areas. While enforced “No Parking” is an effective method to motivate movement of vehicles during street sweeping, it comes at significant additional cost to implement and is not warranted or needed citywide. Full citywide implementation would require signage be installed throughout residential neighborhoods, re-routing of all residential street sweeping routes which would necessitate that MSI purchase additional street sweepers, and the Police Department would need to potentially increase the number of CSOs in order to enforce the program.

These factors make citywide implementation cost-prohibitive. 260
Item # 4.

5 If the street sweeping model under the Pilot were to be expanded to other areas in the City, staff recommends that the City Council consider limiting the program and additional neighborhoods based on the following criteria:
 At least 40% of street is blocked on street sweeping days.  Area is identified in City’s Long-Term Trash Plan as being impacted by trash  Visible litter and debris on streets (at least moderately impacted by trash) based on On-land Visual Trash Assessment conducted by staff
 At least 50% of single-family homes in neighborhood show interest and support “No Parking” signage and enforcement.
 Minimum of 1 curb mile required for new neighborhoods to be added to the Program.

This type of focused program expansion is consistent with programs implemented in other cities including San, Jose, Alameda, and Hayward. For example, in San Jose, new “No Parking” signs are requested by residents, neighborhood groups, or Councilmembers. Requests result in the City of San Jose Department of Transportation (DOT) inspectors reviewing the request. Due to limited resources, DOT considers installing signs only in areas where at least 40% or curb miles is impacted by vehicles.

At this time, staff seek the following feedback from the City Council:
 Should Parking Enforced Street Sweeping model be continued in the Pilot areas?  Should Parking Enforced Street Sweeping model expand to additional areas?  What additional criteria should be considered for expanding the Parking Enforced Street Sweeping model to additional areas?

Based on feedback from the City Council, staff will return in the Fall with recommended programmatic design, cost and resource analysis, funding options and an implementation timeline.

FISCAL IMPACT:

CIP No. 3455 was originally approved with $400,000. As of the end of the end of May 2022, staff has spent a total of $128,000 on the Pilot, leaving a balance of approximately $ 272,000. Additionally, at the May 3, 2022 City Council meeting, Council approved an additional $300,000 in funds to be added to the CIP program in FY2022-2023 bringing the total funding available for potential program continuation and expansion to $572,000.

It is important to note that an expansion of the alternative street sweeping model requires one-time resources (e.g.: installation of the parking signs) and ongoing resources (e.g.: staff for enforcement).

California Environmental Quality Act (CEQA):

The project is categorically exempt under Section 15301 of the California Environmental Quality Act guidelines for maintenance of existing facilities.

RECOMMENDATION:

Receive a presentation on the Pilot Street Sweeping Program and provide direction to staff.

Attachment(s):

1. February 16, 2021 Street Sweeping Pilot Project Information Memorandum

2. October 14, 2021 Street Sweeping Pilot 6-Month Update 261
Item # 4.
455 E. Calaveras Blvd., Milpitas, CA 95035 www.ci.milpitas.ca.gov Superior Customer Service  Open Communication  Integrity and Accountability  Trust and Respect  Recognition and Celebration

MEMORANDUM
Public Works Department

DAT
E: February 16, 2021
TO
: Mayor and Council
T
HROUGH: Steve McHarris, City Manager
F
ROM: Tony Ndah, Public Works Director
S
UBJECT: Update of Street Sweeping Pilot Project
This memorandum provides information about the City’s Street Sweeping Pilot Program (Pilot), Capital Improvement Program (CIP #3455). Staff have been coordinating interdepartmentally and with Milpitas Sanitation, Inc. (MSI) on this Pilot, and have conducted public outreach including informational memos, mailers, and presentations to City Commissions and the Council’s Transportation Subcommittee. The Pilot will be launched on March 1, 2021 and will run for one (1) year. A summary of actions taken to date to develop the Pilot, is included in the memorandum.

Executive Summary
As part of the 2019 – 2024 Capital Improvement Program, Council approved funding for a Pilot Street Sweeping program to address residents’ concerns about neighborhood beautification, as well as reducing litter impacts into nearby waterways. The goal of the Pilot program is to evaluate the effectiveness of street sweeping signage in residential areas, to inform residents of when to move their vehicles off the street so that the street sweeper can access the street all the way to the curb, and maximize the collection of litter and debris.

C
ity staff, with assistance from MSI, identified four (4) areas in the City for the Pilot. The areas were chosen based on a review of data from the City’s Trash Load Reduction Plan and based on areas identified by MSI as streets where vehicle parking impacts the ability of the street sweeper to access the curb.

The P
ilot is scheduled to start on March 1, 2021 and during the Pilot, parking will be prohibited from 10 am to noon on specific days in each Pilot area. Postcards and door-hangers were mailed out this month to residents with information about the Pilot and new street signs have been installed in the pilot area to notify residents of the street sweeping days. Staff are also developing a website which will include information on the Pilot program, sweeping schedules, and a look-up tool for residents to use to get information on the street sweeping day and time for their area.

The P
ilot will run for one (1) year and staff will provide periodic updates to Council on the effectiveness of the Pilot program.

ATTACHMENT 1
262
Item # 4.

Street Sweeping Pilot Project Update Page 2 of 5
February 16, 2021

Background:

Street sweeping services are included under the City’s solid waste franchise agreement and MSI informs residents about the street sweeping program through monthly ads placed in the Milpitas Post, mailing an annual street sweeping postcard, and providing street sweeping routes and the street sweeping schedule on their website. The goal of this outreach is to inform residents of their street sweeping schedule so they can move their vehicles prior to street sweeping. However, parked vehicles blocking street sweeper access continues to be a problem in certain areas of the City. When vehicles are not moved on street sweeping days and the area is congested by street parking, the street sweeper is not able to access the curb in order to properly clean the street. The Pilot aims to install signage in several targeted residential areas to notify residents of their streets sweeping days and times so that residents can move their vehicles. This in turn will allow for more effective street sweeping and will reduce the amount of litter accumulating on local streets and prevent the debris from entering local creeks and waterways during rain events.

Pilot Update
Staff have been coordinating with various departments and MSI to develop the Pilot. The major Pilot development tasks that have been completed to date include:

• Benchmarking other city street sweeping programs
• Identification of pilot areas
• Developing a Pilot Street Sweeping Schedule
• Evaluation of enforcement and citation authority
• Fabrication and deployment of signage
• Outreach to residents

Program Benchmarking
Staff have benchmarked the street sweeping programs of neighboring jurisdictions throughout the Bay Area. Factors that staff examined included: the type of street sweeping signage used (temporary or permanent), the entity performing the street sweeping (in-house, consultant, hauler), strategy for providing parking during street sweeping, enforcement authority, entity, and process, and citation amount. Specifically, two cities emerged with robust residential street sweeping programs – Union City and Hayward.

Pilot Area Identification
Staff evaluated a variety of factors in order to identify Pilot areas. These included:
• areas identified in the City’s Trash Load Reduction Plan as areas with litter issues that could benefit from an enhanced street sweeping,
• areas identified by MSI where parking impacts the ability of the street sweeper to access the curb,
• make-up of the neighborhood (whether single-family or multi-family), • street type, and
• geographic location.

263
Item # 4.

Street Sweeping Pilot Project Update Page 3 of 5
February 16, 2021
455 E. Calaveras Blvd., Milpitas, CA 95035 www.ci.milpitas.ca.gov Superior Customer Service  Open Communication  Integrity and Accountability  Trust and Respect  Recognition and Celebration A
s a result, staff identified four areas to be included in the Pilot program shown on the map below:
• Area 1 – this area neighbors Interstate 680 and is encompassed by Dempsey Rd, Edsel Dr, South Park Victoria Dr, and Selwyn Dr. The two main streets in the pilot are Selwyn Dr and Shirley Dr.

Although South Park Victoria is composed of single-family homes, the majority of this area contains multi-family dwellings. Of the four areas, Area 1 has the most congested parking and litter/debris. • Area 2 – this area sits to the east of Cardoza Park and is contained by Ellis Ave, Gadsden Dr, Adams Ave, and Lynn Ave. Streets running within the boundaries include Dennis Ave, Carl Ave, and Braly Ave. Although Lynn Ave and Adams Ave have multi-family dwellings on one side of t he
s
treet and single-family homes on the other side of the street, every other street in this area c
ontains only single-family homes.
• Area 3 – this area runs along Park Victoria Dr, a wide street, from Yosemite Dr to Kennedy Dr. Due to the presence of commercial areas from Yosemite Dr to Ayer St, the focus for this pilot will be A
yer St to Kennedy Dr, since this length is comprised of residential/single-family homes. • Area 4 – this area is on Yosemite Dr, from Piedmont Rd to South Park Victoria Dr. This area is mostly single-family homes and contains a small stretch where Merryhill School is located. 264
Item # 4.

Street Sweeping Pilot Project Update Page 4 of 5
February 16, 2021
455 E. Calaveras Blvd., Milpitas, CA 95035 www.ci.milpitas.ca.gov Superior Customer Service  Open Communication  Integrity and Accountability  Trust and Respect  Recognition and Celebration Pilot Street Sweeping Schedule
Staff has coordinated with MSI to develop the street sweeping schedule for the Pilot. As the entity performing the street sweeping, MSI has insight into program logistics, scheduling, outreach, and metrics and evaluation. Staff has discussed options with MSI to ensure that the pilot locations are able to be addressed with no, or little, disruption to the existing established street sweeping schedules. As a result, the Pilot program will employ a “split street” cleaning schedule, meaning that only one side of the street will have prohibited parking during the street sweeping window in order to allow cars to be parked on the other side. Typical residential areas are swept every two weeks, while in the pilot areas, one side of the street will have a thorough sweeping once a month. During this Pilot, parking will be prohibited from 10AM to Noon on specified days in each Pilot area.

S
taff have mapped out signage locations and associated street sweeping schedules in all four pilot areas. Signs have been fabricated and Staff anticipates sign installation to be completed by mid- February.

Enforcement
Staff has identified that the City’s Municipal Code allows for street sweeping enforcement. Milpitas Municipal Code Section V-100-12.11 - Streets Under Construction, Being Cleaned or Used for Movement of Equipment prohibits parking a vehicle on a street or portion of a street when the street is being cleaned with authorized signage is in place. The City’s Master Fee Schedule also includes a citation amount for violations of this section. However, the City of Milpitas currently has no street sweeping signage to notify the public of street sweeping restrictions and, therefore, has not routinely used or enforced this section for street sweeping. A key component of the Pilot is the placement of new authorized signage with street cleaning information in Pilot implementation areas.

The P
olice Department will be assisting with this Pilot and will patrol the areas and issue warning notices to vehicles that remain parked during signed street sweeping periods. During this pilot, staff will be using signage, outreach, and warning citations to encourage vehicles to be moved during street sweeping.

Pilot Outreach
Outreach in the form of postcards and door-hangers have been developed in multiple languages and are being sent out to residents in the Pilot areas this month. Staff are also developing a website which will include information on the Pilot, schedule, and a tool to look-up whether or not a home is in the Pilot area and if so, what the street cleaning day and time will be. The website will also include a link for non- Pilot residents to check their regular street sweeping schedule. Because this Pilot is limited to specific areas in Milpitas, staff is not recommending use of social media at this time in order to prevent confusion among households not included in the Pilot areas.

S
taff has presented this information on the development of this Pilot to the Energy and Environmental Sustainability Commission, the Community Advisory Commission, and the City Council’s Transportation Subcommittee, in order to provide a status update on the project as well as to gain feedback and input on Pilot program design and proposed implementation. 265 Item # 4.

Street Sweeping Pilot Project Update Page 5 of 5
February 16, 2021
455 E. Calaveras Blvd., Milpitas, CA 95035 www.ci.milpitas.ca.gov Superior Customer Service  Open Communication  Integrity and Accountability  Trust and Respect  Recognition and Celebration Next Steps
Once the Street Sweeping Pilot Program is implemented, staff will begin evaluating the program on an ongoing basis, through a set of evaluation metrics which include: number of curb miles swept, volume/tonnage of material collected, number of parking warnings issued, percentage of the street blocked by vehicles, and visual audits/assessments of street cleanliness.

I
t should be noted that staff is sensitive to the effects of the COVID-19 pandemic and the County’s shelter-in-place orders and recognizes that there may be more vehicles parked on streets currently than in pre-COVID times. As a result, the focus of the Street Sweeping Pilot will be enforcement through education and warnings, as opposed to through citations. The goal of the pilot is to provide curb access to the street sweeper so that there is effective street sweeping once parked vehicles are moved. Citations and penalties will be enforced, only if necessary.

The S
treet Sweeping Pilot project will be a year-long endeavor, in order to evaluate all four seasons.

The Pilot is slated to start March 1, 2021 with periodic reports to the various Commissions, Transportation Subcommittee, and City Council.
266
Item # 4.

Attachment 2. Street Sweeping Pilot Areas
AREA 1:

South Park Victoria Dr, Edsel Dr
Dempsey Rd, Shirley Dr, Selwyn Dr
Area 2:

Lynn Ave, Adams Ave,
Gadsden Dr, Ellis Ave, Dennis Ave, Carl Ave,
Braly Ave
Area 3:

North Park Victoria Dr (between Kennedy Dr
and Ayer St)
Area 4:

Yosemite (between Piedmont Rd and South
Park Victoria Dr)
267
Item # 4.

MEMORANDUM
Public Works Department

DATE: October 14, 2021

TO: Mayor and Councilmembers

THROUGH: Steve McHarris, City Manager

FROM: Tony Ndah, Public Works Director

SUBJECT: Street Sweeping Pilot 6-Month Update

This memorandum provides a 6-month update of the City’s Street Sweeping Pilot Program (Pilot), Capital Improvement Program (CIP) #3455. Additional background on the Pilot is included in the February 16, 2021 Street Sweeping Pilot Project Information Memorandum (see Attachment 1). The content of this memorandum is scheduled to be presented to the Transportation Subcommittee on Friday, October 15, 2021.

Executive Summary
City council approved funding for the Street Sweeping Pilot Program in the 2019-2024 Capital Improvement Program. The goal of the Pilot is to reduce litter impacts to nearby waterways and to increase neighborhood beautification in residential areas. This is achieved by placing no parking signage throughout the Pilot areas which instructs residents to move their vehicles during street sweeping times.

Clearing vehicles off the street enables the street sweeper to access the curb and properly clean the street.

The Pilot began in March 2021 and will continue for one year, to include all four seasons. Staff has reviewed and analyzed the data collected in the first six months of the Pilot. While the results thus far have shown significant decreases in the number of vehicles blocking the street (on average a 70% reduction in parked cars), which is resulting in cleaner streets, there continue to be vehicles parked on the street during street sweeping times. Therefore, and based on community feedback, staff intends to begin issuing parking citations as a next step.

Background
Four areas in Milpitas were identified for inclusion in the Pilot. The four areas are shown in Attachment 2.

In each area, “No Parking” signs are posted for a specific 2-hour street sweeping window.

Outreach in multiple languages (including post cards, door hangers, and website) to the residents in the Pilot area occurred in February 2021. Staff have been monitoring the effectiveness of the Pilot since implementation began in March 2021. More information on the Pilot program including a description of the Pilot, a map of Pilot areas, and outreach information is available on the project website:
https://www.ci.milpitas.ca.gov/street-sweeping-pilot/.

Pilot 6-Month Update and Analysis

In the month prior to the Pilot launch (February 2021) and regularly thereafter, staff has collected field data on the Pilot areas during street sweeping days. A variety of evaluation metrics are captured, which include: number of curb miles swept, volume/tonnage of material collected, percentage of the street blocked by vehicles, and visual trash assessments of the street cleanliness. The methodology and scale used for the visual trash assessments was developed by the Santa Clara Valley Urban Runoff Pollution 268
Item # 4.

Street Sweeping Pilot 6-Month Update Page 2 of 4
October 14, 2021

455 E. Calaveras Blvd., Milpitas, CA 95035 www.ci.milpitas.ca.gov Superior Customer Service  Open Communication  Integrity and Accountability  Trust and Respect  Recognition and Celebration Prevention Program (SCVURPPP) for “on-land visual assessments” and is consistent with the Milpitas Long-Term Trash Load Reduction Plan.

Vehicles Parked During Street Sweeping Time
The data indicates that residents are moving their vehicles during street sweeping times (see Figure 1).

In the first month of the Pilot alone (March), there was a significant decrease of parked vehicles compared to the month prior (February). On average, the Pilot is seeing a 70% reduction in parked vehicles; however, reduction in parked vehicles has leveled off.

Figure 1. Monthly numbers of vehicles parked in the street during street sweeping times.

Additionally, since the start of the of the Pilot, there has been increased access to the curb in all pilot neighborhood areas. Figure 2 shows how much distance is swept per month. Regardless of the area, all neighborhoods have had an increase when compared to the baseline data from February. The distance of accessible curb swept is inversely related to the number of vehicles parked on the street on street sweeping day; if there are a lot of vehicles parked on the street, less distance is swept.

Figure 2. Distance Swept From February – August in the Street Sweeping Pilot Areas 2000
3000
4000
5000
6000
7000
8000
9000
February March April May June July August
Distance (feet)
Month
1 (Dempsey-S. Park
Victoria area)
2 (Gadsden area)
3 (N. Park Victoria)
4 (Yosemite)
269
Item # 4.

Street Sweeping Pilot 6-Month Update Page 3 of 4
October 14, 2021
455 E. Calaveras Blvd., Milpitas, CA 95035 www.ci.milpitas.ca.gov Superior Customer Service  Open Communication  Integrity and Accountability  Trust and Respect  Recognition and Celebration Tonnage
MSI collects tonnage information regarding the amount of material that has been swept. The amount of tonnage has increased overall, showing a correlation between the curb access that the street sweeper has due to reduced vehicles parked during sweeping times. Staff expects that the numbers will continue to increase through autumn and winter due to the increased amount of vegetation/leaves.

Visual Trash Assessments
Visual assessments follow an A through D ranking system, developed by SCVURPPP, with A having no trash and D having large piles of trash continuously seen. For the analysis, A=1.0 and D=4.0, so the closer the value is to 1.0, the more visually clean an area is. Conversely, the closer the value is to 4.0, the more visually impacted by litter an area is. The data has a trend of starting higher and trending towards 1.0; this is expected as reduction in parked vehicles allow greater access to the curb and more debris is swept.

Figure 3. Photos of Selwyn Avenue prior to street sweeping and post. Figure 4. Litter and debris on street.

Written Warning Notifications
One of the Pilot’s foci is for residents to move their vehicles on street sweeping days. So far, staff has relied on education through written Parking Warning Notifications and verbal warnings to residents only.

Additionally, staff recognizes that there may be more vehicles parked on the streets currently than in pre- COVID times, with many residents working from home. While there has been strong participation from residents in each of the neighborhoods, the data such as in Figure 1 on page 2, that there are still residents that are not participating by moving their vehicles. Table 1 shows the number of parking warning notifications issued by the Police Department during the first six months in the pilot areas. Of the notifications issued, approximately 25 – 32% were issued to repeat offenders who have already received multiple written warnings. It is important to note that the Parking Warning Notifications include a statement which reads at the bottom, “This is a warning notice. You will not be charged the penalty of $65.00. However, if you continue to park your vehicle during no parking times, you may be cited and charged a penalty.”
Area March April May June July August Total
1 32 65 27 15 44 31 214
2 25 40 34 55 29 17 200
3 19 10 10 14 11 11 75
4 26 0 17 0 23 15 81
Total 102 115 88 84 107 74 570
Table 1. Warning Notices Issued by Month
270
Item # 4.

Street Sweeping Pilot 6-Month Update Page 4 of 4
October 14, 2021
455 E. Calaveras Blvd., Milpitas, CA 95035 www.ci.milpitas.ca.gov Superior Customer Service  Open Communication  Integrity and Accountability  Trust and Respect  Recognition and Celebration Community Feedback
Staff has conducted frequent field monitoring in the Pilot areas and engaged with residents during this time. Residents in each of the Pilot areas have expressed positive feedback about the program and have appreciated cleaner streets. Some residents were not aware of the existing street sweeping schedule and staff uses the opportunity to educate residents about the cleaning schedule and to encourage residents to move their vehicles. Residents have also contacted staff to ask for citations to begin, expressing frustration that neighbors are not diligent about moving their vehicles. With more residents returning to work, feedback from participating residents, the appropriate warnings on the Parking Warning Notifications and data showing repeat violations from the same vehicles, staff intends to begin issuing parking violation citations.

Next Steps
Data from the first six months of the Pilot has shown that the “No Parking” signs have been effective and that the streets in the Pilot areas are cleaner. However, close to 30 percent of parked vehicles remain during the designated street sweeping time despite repeat warning notices. Community support of the program is high. To encourage movement of the remaining vehicles during the street sweeping period, staff intends to notify residents through mailed postcards that parking violation citations will start effective November 1.

S
taff will continue to collect and track data for these four areas through the remainder of the Pilot, which is scheduled to end in February 2022, and will present a summary of the findings to the City Council, the Transportation Subcommittee, and the Energy and Environmental Sustainability Commission.

Attachments:

1. Street Sweeping Pilot Project Information Memorandum, dated February 16, 2021

2. Street Sweeping Pilot Area Maps
271
Item # 4.
455 E. Calaveras Blvd., Milpitas, CA 95035 www.ci.milpitas.ca.gov Superior Customer Service  Open Communication  Integrity and Accountability  Trust and Respect  Recognition and Celebration

MEMORANDUM
Public Works Department

The P
ilot will run for one (1) year and staff will provide periodic updates to Council on the effectiveness of the Pilot program.

ATTACHMENT 1
272
Item # 4.

Street Sweeping Pilot Project Update Page 2 of 5
February 16, 2021

Background:

Pilot Update
Staff have been coordinating with various departments and MSI to develop the Pilot. The major Pilot development tasks that have been completed to date include:

273
Item # 4.

The S
treet Sweeping Pilot project will be a year-long endeavor, in order to evaluate all four seasons.

The Pilot is slated to start March 1, 2021 with periodic reports to the various Commissions, Transportation Subcommittee, and City Council.
276
Item # 4.

Attachment 2. Street Sweeping Pilot Areas
AREA 1:

South Park Victoria Dr, Edsel Dr
Dempsey Rd, Shirley Dr, Selwyn Dr
Area 2:

Lynn Ave, Adams Ave,
Gadsden Dr, Ellis Ave, Dennis Ave, Carl Ave,
Braly Ave
Area 3:

North Park Victoria Dr (between Kennedy Dr
and Ayer St)
Area 4:

Yosemite (between Piedmont Rd and South
Park Victoria Dr)
277
Item # 4.

SPECIAL MEETING OF THE

MILPITAS CITY COUNCIL

June 14, 2022 Milpitas City Council Agenda Page 1

RE VI SE D AG E N DA
TUESDAY, JUNE 14, 2022
CITY COUNCIL CHAMBERS, 455 E CALAVERAS BLVD, MILPITAS, CA 5:30 PM

For assistance in the following languages, you may call:

Đối với Việt Nam, gọi 408-586-2400
Para sa Tagalog, tumawag sa 408-586-3051
Para español, llame 408-586-3072

CITY OF MILPITAS - NOTICE OF SPECIAL MEETING

NOTICE IS HEREBY GIVEN that a Special Meeting of the Milpitas City Council will be held at 5:30 p.m. on June 7, 2022, in the City Council Chamber at City Hall, 455 E. Calaveras Blvd., Milpitas and via teleconference/Zoom webinar.

You may watch the Council meeting without providing public comment by accessing it via links here.

Meeting shall be livestreamed - Go to:

Facebook: https://www.facebook.com/CityofMilpitas/
YouTube: https://www.ci.milpitas.ca.gov/youtube
Web Streaming: https://www.ci.milpitas.ca.gov/webstreaming

PUBLIC COMMENT INSTRUCTIONS
Oral public comments may be provided live during the City Council meeting by first registering for the zoom meeting in advance by providing email address (not disclosed) and a name. To minimize technical difficulties, please make sure that you have the latest version of Zoom Meetings. Here is the link to register for this meeting only:
https://ci-milpitas-ca-gov.zoom.us/webinar/register/WN_Hrt4gu54QLW0zLkMbfi3pg

A link will be sent to you to join the City Council meeting in order to give your comments. All registered meeting attendees who wish to speak must click on the “raise hand” icon when the Mayor calls for public comments. If participating by calling in on your phone, dial *9 to use the “raise hand” feature, and when you are called upon, hit *6 to unmute your phone. Your phone number will be displayed in the live meeting. The Mayor or staff will call the speakers to begin.

All comments provided shall be limited to three minutes or less as determined by the Mayor. All members of the public will be limited to one comment per agenda item, and one comment for non-agenda items. online written comment form previously used is no longer available for public comment.

MILPITAS CITY COUNCIL CODE OF CONDUCT
• Be respectful and courteous (words, tone, and body language). • Model civility.
• Avoid surprises.
• Praise publicly and criticize privately.
• Focus on the issue, not the person.
• Refrain from using electronic devices while on the Council dais. • Disclose conflicts of interest and affiliations related to agenda items. • Separate governing from campaigning.
• The Council speaks with one voice after making policy on issues. • Respect the line between policy and administration.
• Council will hold one another accountable to comply with this Code of Conduct.

June 14, 2022 Milpitas City Council Agenda Page 2

CALL MEETING TO ORDER by Mayor and ROLL CALL by City Clerk (5:30 PM)

ADJOURN TO CLOSED SESSION
* (a) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9(d)(2)
One Potential Case
City as Defendant
Resolution No. 9171 - A Resolution of the City Council of the City Of Milpitas, California, Submitting to the Qualified Voters of the City of Milpitas A Measure Amending Chapter 400 (Mayoral and Councilmanic Term Limits) of Title 1 (Administration) of the Milpitas Municipal Code to Amend Term Limits on Mayoral and City Council Member Service, at a General Municipal Election to be Consolidated with the Statewide General Election to be Held November 8, 2022, and Setting Rules for Arguments and Rebuttals for and Against Said Measure

CLOSED SESSION ANNOUNCEMENT:

Report on action taken in Closed Session, if required per Government Code Section 54957.1, including the vote or abstention of each member present.

PLEDGE OF ALLEGIANCE

PRESENTATIONS

PUBLIC FORUM
Those in the audience and via Zoom are invited to address City Council on any subject not on tonight’s agenda. In-person speakers wishing to address the Council are requested, but not required to complete a Speaker Card and submit it to the Mayor. In-person speakers will then be asked to come up to the podium and state their name for the record. Those interested in speaking via Zoom may do so by following the instructions on page one (1) of the agenda. Comments may be limited to three (3) minutes or less at the Mayor’s discretion. As an item not listed on the agenda, no response is required from City staff or the Council and no action can be taken. The City Council may instruct the City Manager to place the item on a future meeting agenda.

NOTE: If a member of the public wishes to share any presentation materials for Council consideration, they must be submitted to the Clerk’s Office by email to [email protected] by 12:00 p.m. on the day of the meeting. No presentations will be accepted in person in the Council Chambers.

ANNOUNCEMENTS (5:35 PM)

ANNOUNCEMENT OF CONFLICT OF INTEREST AND CAMPAIGN CONTRIBUTIONS

READING OF THE CITY COUNCIL CODE OF CONDUCT

APPROVAL OF AGENDA
CONSENT CALENDAR (5:40 PM)

1. Approve and Authorize the City Manager to Execute Amendment Two to the Lease Agreement between the City and Casetronic Engineering Group for the Temporary Fire Station Facility Located at 1126 Yosemite Drive, Project No. 3447( Staff: Steve Erickson, Engineering Director/City Engineer, 408-586-3301, Alex Andrade, Economic Development Director, 408-586- 3046)
Recommendations: Approve and authorize the City Manager to execute Amendment Two to the Lease Agreement between the City and Casetronic Engineering Group for the Temporary Fire Station Facility located at 1126 Yosemite Drive, Project No. 3447.

PUBLIC HEARING (5:45 PM)

June 14, 2022 Milpitas City Council Agenda Page 3

2. Conduct a Public Hearing to Approve the FY2022-25 Consolidated Plan, FY2022-23 Community Development Block Grant Funding Allocations and Corresponding Annual Action Plan, and a Substantial Amendment to the FY2019-20 Annual Action Plan (Staff Contact: Sharon Goei, Building Safety and Housing Director, 408-586-3260)
Recommendations: (1) Open the public hearing, hear testimony, then move to close the public hearing; (2) Adopt the FY2022-25 Consolidated Plan; (3) Adopt the FY2022-23 Annual Action Plan with recommended allocation amounts; (4) Approve the Substantial Amendment to the FY2019-20 Annual Action Plan; (5) Authorize the City Manager, or designee, to make any necessary changes to the approved FY2022-25 Consolidated Plan, FY2022-23 Annual Action Plan, and FY2019-20 Annual Action Plan as needed to comply with CDBG submission guidelines; and (6) Authorize the City Manager, or designee, to execute CDBG agreements with the approved subrecipients, and amend the CDBG agreements as needed to comply with CDBG guidelines.

COMMUNITY DEVELOPMENT (6:30 PM)

3. Receive a Presentation and Provide Direction to Staff on a Proposed Zoning Ordinance Amendment amending Sections of Chapter 10, Title XI of the Milpitas Municipal Code Relating to Maximum Building Heights (Staff Contact: Ned Thomas, Planning Director, 408-586-3273) Recommendation: (1) Receive a presentation from staff; and (2) Provide direction to staff on a proposed Zoning Ordinance Amendment setting forth regulations related to maximum building heights in certain zoning districts.

COMMUNITY SERVICES (7:15 PM)

4. Receive a Presentation on the Pilot Street Sweeping Program and Provide Direction to Staff (Staff Contact: Elaine Marshall, Deputy Public Works Director, 408-586-2603) Recommendation: Receive a presentation on the Pilot Street Sweeping Program and provide direction to staff.

ADJOURNMENT (8:00 PM)

KNOW YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions and other City agencies exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and City operations are open to the people’s review. For more information on your rights under the Open Government Ordinance or to report a violation, contact the City Att orney’s office at Milpitas City Hall, 455 E. Calaveras Blvd., Milpitas, CA 95035 e-mail:[email protected] / Phone: 408-586-3040

The Open Government Ordinance is codified in the Milpitas Municipal Code as Title I Chapter 310 and is available online at the City’s website www.ci.milpitas.ca.gov by selecting the Milpitas Municipal Code link.

Materials related to an item on this agenda submitted to the City Council after initial distribution of the agenda packet are available for public inspection at the City Clerk’s office at Milpitas City Hall, 3rd floor 455 E. Calaveras Blvd., Milpitas and on City website. City Council agendas and related materials can be viewed online: www.ci.milpitas.ca.gov/government/council/agenda_minutes.asp (select meeting date)

APPLY TO SERVE ON A CITY COMMISSION
Commission application forms are available online at www.ci.milpitas.ca.gov or at Milpitas City Hall.

Contact the City Clerk’s Office at 408-586-3001 for more information.

June 14, 2022

Milpitas City Council Agenda

Page
4 If you need assistance, per the Americans with Disabilities Act, for any City of Milpitas public meeting, please call the City Clerk at 408
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3001 or send an e
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mail to
[email protected]

prior

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meeting. You may request a larger font agenda.

54956
Revised Agenda posted

June 13, 2022,

at 3:55 PM in compliance with Government Code

* Closed

Session item added
Agenda was posted June 10, 2022

Milpitas City CouncilJune 14, 2022

Milpitas City Council
June 14, 2022