Step A Step B Step C Step D Step E
Classification Union CodeOcc CodePay Grade Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Accountant 50 2101 500 47.90 3,831.91 99,629.66 50.29 4,023.48 104,610.48 52.80 4,223.84 109,819.84 55.45 4,436.02 115,336.52 58.21 4,657.02 121,082.52 Accounting Technician I 50 6104 513 31.19 2,495.54 64,884.04 32.75 2,620.34 68,128.84 34.39 2,751.36 71,535.36 36.11 2,888.92 75,111.92 37.92 3,033.37 78,867.62 Accounting Technician II 50 6105 514 34.31 2,745.08 71,372.08 36.03 2,882.37 74,941.62 37.83 3,026.49 78,688.74 39.72 3,177.85 82,624.10 41.71 3,336.66 86,753.16 Administrative Analyst I 80 2102 801 41.20 3,295.90 85,693.40 - - - - - - - - - 54.24 4,338.84 112,809.84 Administrative Analyst II 80 2103 802 45.50 3,639.93 94,638.18 - - - - - - - - - 59.89 4,790.99 124,565.74 Administrative Assistant 80 6111 828 39.30 3,144.37 81,753.62 41.27 3,301.59 85,841.34 43.33 3,466.69 90,133.94 45.50 3,640.00 94,640.00 47.77 3,821.99 99,371.74 Adult Crossing Guard 70 8401 725 16.40 1,312.00 34,112.00 - - - - - - - - - 18.46 1,476.80 38,396.80 Adult Crossing Guard Superviso 70 8402 720 17.71 1,416.80 36,836.80 - - - - - - - - - 21.21 1,696.80 44,116.80 Assistant Chief of Police 60 1405 649 101.90 8,152.23 211,957.98 - - - - - - - - - 142.66 11,413.12 296,741.12 Assistant City Attorney 60 1113 645 76.92 6,153.85 160,000.10 - - - - - - - - - 104.13 8,330.23 216,585.98 Assistant City Engineer 60 1205 639 72.46 5,796.43 150,707.18 - - - - - - - - - 101.44 8,115.00 210,990.00 Assistant City Manager 60 1104 666 96.52 7,721.90 200,769.40 - - - - - - - - - 135.13 10,810.67 281,077.42 Assistant Engineer 50 2201 502 51.90 4,151.81 107,947.06 54.49 4,359.39 113,344.14 57.22 4,577.35 119,011.10 60.08 4,806.25 124,962.50 63.08 5,046.59 131,211.34 Assistant Finance Director 60 1109 669 69.46 5,557.07 144,483.82 - - - - - - - - - 97.25 7,780.09 202,282.34 Assistant Fire Marshal 60 2501 632 79.71 6,376.43 165,787.18 - - - - - - - - - 111.59 8,927.02 232,102.52 Assistant Planner 50 2801 503 49.76 3,981.04 103,507.04 52.25 4,180.19 108,684.94 54.86 4,388.45 114,099.70 57.60 4,607.82 119,803.32 60.48 4,838.31 125,796.06 Assistant Pool Manager 70 5609 709 17.45 1,396.00 36,296.00 - - - - - - - - - 24.44 1,955.20 50,835.20 Assistant Water Operator 20 7212 221 42.68 3,201.07 83,227.82 44.82 3,361.13 87,389.38 47.06 3,529.18 91,758.68 49.41 3,705.62 96,346.12 51.88 3,890.93 101,164.18 Assistant Water Operator - 40 20 8611 226 42.93 3,434.48 89,296.57 45.08 3,606.37 93,765.62 47.34 3,786.86 98,458.28 49.71 3,976.96 103,401.06 52.20 4,175.72 108,568.80 Associate Civil Engineer 50 2202 504 59.68 4,774.56 124,138.56 62.67 5,013.32 130,346.32 65.80 5,263.99 136,863.74 69.09 5,527.19 143,706.94 72.54 5,803.57 150,892.82 Associate Planner 50 2802 505 57.22 4,577.47 119,014.22 60.09 4,806.96 124,980.96 63.09 5,047.56 131,236.56 66.24 5,299.28 137,781.28 69.55 5,564.14 144,667.64 Budget Manager 80 1115 839 60.06 4,804.40 124,914.40 - - - - - - - - - 79.05 6,324.00 164,424.00 Building & Housing Director 60 1802 658 83.95 6,715.81 174,611.06 - - - - - - - - - 117.53 9,402.14 244,455.64 Building Inspection Manager 80 3809 848 62.56 5,005.07 130,131.82 - - - - - - - - - 76.05 6,083.74 158,177.24 Building Inspector Apprentice 70 8610 770 28.00 2,240.00 58,240.00 - - - - - - - - - 35.00 2,800.00 72,800.00 Building Official 60 1804 676 73.84 5,907.33 153,590.58 - - - - - - - - - 103.38 8,270.26 215,026.76 Building Permit Technician 50 5801 508 38.00 3,040.05 79,041.30 39.90 3,192.38 83,001.88 41.91 3,352.54 87,166.04 43.99 3,519.54 91,508.04 46.19 3,695.33 96,078.58 Building/NP Inspector 50 3801 507 50.37 4,029.41 104,764.66 52.89 4,230.92 110,003.92 55.53 4,442.42 115,502.92 58.31 4,664.57 121,278.82 61.22 4,897.77 127,342.02 Business Systems Analyst/Dev 80 2119 853 54.92 4,393.67 114,235.42 - - - - - - - - - 72.29 5,783.41 150,368.66 Buyer 80 2106 803 40.83 3,266.02 84,916.52 - - - - - - - - - 53.74 4,299.10 111,776.60 CIP Manager 60 2211 642 63.79 5,103.11 132,680.86 - - - - - - - - - 89.31 7,144.92 185,767.92 Case Manager 50 5612 544 34.05 2,723.90 70,821.40 - - - - - - - - - 42.49 3,399.37 88,383.62 Chief Fire Enforcement Officer 60 1505 656 68.25 5,459.80 141,954.80 - - - - - - - - - 95.55 7,643.72 198,736.72 Chief of Police 60 1402 650 106.99 8,559.59 222,549.34 - - - - - - - - - 149.79 11,983.45 311,569.70 City Attorney 60 1112 644 99.96 7,997.00 207,922.00 - - - - - - - - - 124.95 9,996.27 259,903.02 City Clerk 60 1101 605 63.83 5,106.48 132,768.48 - - - - - - - - - 89.37 7,149.88 185,896.88 City Manager 60 1102 697 160.75 12,860.28 334,367.28 - - - - - - - - - 160.75 12,860.28 334,367.28 Code Enforcement Officer 50 5804 515 44.04 3,523.20 91,603.20 46.24 3,699.41 96,184.66 48.56 3,885.17 101,014.42 50.99 4,079.42 106,064.92 53.54 4,283.25 111,364.50 Comm Svc Engmt & Incl Admin 60 1121 659 65.87 5,269.32 137,002.32 - - - - - - - - - 92.21 7,377.05 191,803.30 Communications Dispatch Superv 40 6409 456 55.09 4,406.81 114,577.06 57.84 4,627.15 120,305.90 60.73 4,858.52 126,321.52 63.77 5,101.45 132,637.70 66.96 5,356.53 139,269.78 Communications Dispatcher 40 6408 455 47.69 3,815.58 99,205.08 50.08 4,006.34 104,164.84 52.58 4,206.64 109,372.64 55.21 4,416.94 114,840.44 57.97 4,637.80 120,582.80 Community Service Officer 50 5807 551 42.14 3,370.92 87,643.92 44.24 3,539.47 92,026.22 46.46 3,716.45 96,627.70 48.78 3,902.26 101,458.76 51.22 4,097.40 106,532.40 Councilmember 60 1107 699 20.87 417.40 10,852.40 - - - - - - - - - 20.87 417.40 10,852.40 Crime Analyst 80 2105 809 49.32 3,945.49 102,582.74 - - - - - - - - - 64.92 5,193.48 135,030.48 Customer Services Supervisor 80 2127 847 47.82 3,825.84 99,471.84 - - - - - - - - - 62.95 5,035.65 130,926.90 Deputy City Attorney 60 1114 646 60.10 4,807.69 124,999.94 - - - - - - - - - 83.30 6,664.15 173,267.90 Deputy City Clerk 80 6102 835 46.96 3,756.97 97,681.22 - - - - - - - - - 57.08 4,566.61 118,731.86 Deputy City Manager 60 1119 672 94.59 7,567.46 196,753.96 - - - - - - - - - 132.38 10,590.05 275,341.30 Deputy Director of IT 60 1123 679 76.44 6,115.38 158,999.88 - - - - - - - - - 97.89 7,831.54 203,620.04 Deputy Fire Chief 60 1504 633 100.44 8,034.88 208,906.88 - - - - - - - - - 140.61 11,248.83 292,469.58 Deputy Public Works Director 60 1207 654 74.46 5,956.90 154,879.40 - - - - - - - - - 104.25 8,339.67 216,831.42 Digital Media Specialist 80 2121 840 42.48 3,398.78 88,368.28 - - - - - - - - - 55.92 4,473.83 116,319.58 Dir of Recr & Community Svcs 60 1208 655 82.21 6,576.74 170,995.24 - - - - - - - - - 115.32 9,225.38 239,859.88 Economic Development Coord 80 8623 852 51.82 4,145.85 107,792.10 - - - - - - - - - 64.26 5,140.80 133,660.80 Economic Development Director 60 1206 653 77.22 6,177.54 160,616.04 - - - - - - - - - 108.11 8,648.53 224,861.78 Economic Development Spec 80 8606 850 49.35 3,948.09 102,650.34 - - - - - - - - - 59.57 4,765.74 123,909.24 Electrical/Building Inspector 50 3802 511 52.89 4,230.91 110,003.66 55.53 4,442.42 115,502.92 58.31 4,664.56 121,278.56 61.22 4,897.77 127,342.02 64.28 5,142.67 133,709.42 Emergency Services Coordinator 80 2502 836 54.53 4,362.00 113,412.00 - - - - - - - - - 71.76 5,740.98 149,265.48 Employee Relations Officer 60 1209 677 63.98 5,118.53 133,081.78 - - - - - - - - - 89.57 7,165.93 186,314.18 210
Item # 13.
2/8/2023 CITY OF MILPITAS - HUMAN RESOURCES
All Job Classifications/Salary Table Effective 01/01/2023
Step A Step B Step C Step D Step E
Classification Union CodeOcc CodePay Grade Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Engineering Aide 50 3201 512 41.27 3,301.75 85,845.50 43.34 3,466.85 90,138.10 45.50 3,640.17 94,644.42 47.78 3,822.16 99,376.16 50.17 4,013.27 104,345.02 Engineering Director/City Eng 60 1201 606 83.95 6,715.81 174,611.06 - - - - - - - - - 117.53 9,402.14 244,455.64 Engineering Permit Technician 50 2210 540 37.15 2,972.15 77,275.90 39.01 3,120.77 81,140.02 40.96 3,276.79 85,196.54 43.01 3,440.59 89,455.34 45.16 3,612.64 93,928.64 Entry Firefighter/EMT - 40 10 4512 115 49.51 3,961.06 102,987.56 51.49 4,119.50 107,107.00 - - - - - - - - - Entry Firefighter/EMT - 56 10 4510 112 35.37 3,961.06 102,987.56 36.78 4,119.50 107,107.00 - - - - - - - - - Entry Firefighter/Paramedic-40 10 4513 116 55.45 4,436.38 115,345.88 57.67 4,613.86 119,960.36 - - - - - - - - - Entry Firefighter/Paramedic-56 10 4511 113 39.61 4,436.38 115,345.88 41.20 4,613.86 119,960.36 - - - - - - - - - Entry Level Fire Inspector 10 3508 114 43.17 3,453.45 89,789.70 45.33 3,626.13 94,279.38 47.59 3,807.45 98,993.70 49.97 3,997.82 103,943.32 51.99 4,159.51 108,147.26 Envir & Regulatory Comply Spec 80 8624 851 52.67 4,213.67 109,555.42 - - - - - - - - - 69.33 5,546.40 144,206.40 Environmental Inspector 50 2213 553 52.89 4,230.91 110,003.66 55.53 4,442.45 115,503.70 58.31 4,664.58 121,279.08 61.22 4,897.80 127,342.80 64.28 5,142.67 133,709.42 Equip Maint Worker I - 40 20 8612 227 39.04 3,123.39 81,208.14 40.97 3,277.99 85,227.74 43.03 3,442.18 89,496.68 45.19 3,614.99 93,989.74 47.44 3,795.50 98,683.00 Equip Maint Worker II - 40 20 8613 228 42.93 3,434.48 89,296.48 45.08 3,606.37 93,765.62 47.34 3,786.86 98,458.36 49.71 3,976.96 103,400.96 52.20 4,175.72 108,568.72 Equip Maint Worker III - 40 20 8614 229 48.37 3,869.43 100,605.18 50.79 4,063.38 105,647.88 53.34 4,266.95 110,940.70 56.00 4,480.11 116,482.86 58.81 4,704.78 122,324.28 Equipment Maint. Worker I 20 7202 200 38.80 2,910.05 75,661.30 40.74 3,055.56 79,444.56 42.78 3,208.37 83,417.62 44.92 3,368.78 87,588.28 47.16 3,537.21 91,967.46 Equipment Maint. Worker II 20 7203 201 42.68 3,201.07 83,227.82 44.82 3,361.13 87,389.38 47.06 3,529.18 91,758.68 49.41 3,705.62 96,346.12 51.88 3,890.93 101,164.18 Equipment Maint. Worker III 20 7204 202 48.09 3,606.74 93,775.24 50.49 3,787.01 98,462.26 53.02 3,976.39 103,386.14 55.67 4,175.21 108,555.46 58.45 4,383.99 113,983.74 Executive Assistant 80 6117 812 43.23 3,458.31 89,916.06 45.39 3,631.25 94,412.50 47.66 3,812.81 99,133.06 50.04 4,003.44 104,089.44 52.55 4,203.62 109,294.12 FF/Paramedic Trainee - 40 10 4504 107 53.32 4,265.75 110,909.50 53.32 4,265.75 110,909.50 53.32 4,265.75 110,909.50 53.32 4,265.75 110,909.50 53.32 4,265.75 110,909.50 FF/Paramedic Trainee - 56 10 4514 155 38.09 4,265.75 110,909.50 38.09 4,265.75 110,909.50 38.09 4,265.75 110,909.50 38.09 4,265.75 110,909.50 38.09 4,265.75 110,909.50 Finance Director 60 1103 627 84.31 6,744.97 175,369.22 - - - - - - - - - 118.03 9,442.21 245,497.46 Finance Manager 60 1116 647 59.50 4,760.30 123,767.80 - - - - - - - - - 83.31 6,664.46 173,275.96 Financial Analyst I 80 2125 844 38.47 3,077.45 80,013.70 - - - - - - - - - 50.64 4,050.83 105,321.58 Financial Analyst II 80 2126 845 42.48 3,398.78 88,368.28 - - - - - - - - - 55.92 4,473.83 116,319.58 Fire Battalion Chief 10 2508 153 53.49 5,991.05 155,767.30 - - - - - - - - - 74.89 8,387.47 218,074.22 Fire Battalion Chief - 40 10 2509 154 74.89 5,991.05 155,767.30 - - - - - - - - - 104.84 8,387.47 218,074.22 Fire Captain 10 2504 100 46.81 5,243.20 136,323.20 49.10 5,498.81 142,969.06 51.49 5,767.20 149,947.20 54.01 6,048.98 157,273.48 56.65 6,344.88 164,966.88 Fire Captain - 40 10 2507 108 65.54 5,243.20 136,323.20 68.74 5,498.81 142,969.06 72.09 5,767.20 149,947.20 75.61 6,048.98 157,273.48 79.31 6,344.88 164,966.88 Fire Chief 60 1502 630 110.73 8,858.55 230,322.30 - - - - - - - - - 155.03 12,402.00 322,452.00 Fire Engineer/EMT 10 4501 102 41.28 4,623.46 120,209.96 43.29 4,848.08 126,050.08 45.39 5,083.90 132,181.40 47.60 5,331.52 138,619.52 49.92 5,591.52 145,379.52 Fire Engineer/EMT - 40 10 4515 156 57.79 4,623.46 120,209.96 60.60 4,848.08 126,050.08 63.55 5,083.90 132,181.40 66.64 5,331.52 138,619.52 69.89 5,591.52 145,379.52 Fire Engineer/Paramedic 10 4505 151 46.09 5,162.47 134,224.22 48.34 5,414.08 140,766.08 50.70 5,678.20 147,633.20 53.17 5,955.49 154,842.74 55.77 6,246.71 162,414.46 Fire Prevention Inspector 10 3501 106 66.18 5,294.34 137,652.84 69.41 5,552.50 144,365.00 72.79 5,823.56 151,412.56 76.35 6,108.16 158,812.16 80.09 6,407.00 166,582.00 Fire Protection Engineer 10 3507 110 66.18 5,294.34 137,652.84 69.41 5,552.50 144,365.00 72.79 5,823.56 151,412.56 76.35 6,108.16 158,812.16 80.09 6,407.00 166,582.00 Firefighter/EMT 10 4502 103 38.58 4,321.12 112,349.12 40.45 4,530.54 117,794.04 42.42 4,750.51 123,513.26 44.48 4,981.49 129,518.74 46.64 5,223.91 135,821.66 Firefighter/EMT Trainee - 40 10 4509 109 47.61 3,808.72 99,026.72 47.61 3,808.72 99,026.72 47.61 3,808.72 99,026.72 47.61 3,808.72 99,026.72 47.61 3,808.72 99,026.72 Firefighter/Paramedic 10 4503 104 43.07 4,823.87 125,420.62 45.16 5,058.38 131,517.88 47.36 5,304.77 137,924.02 49.67 5,563.39 144,648.14 52.10 5,835.01 151,710.26 Fitness Instructor 70 5620 713 35.00 2,800.00 72,800.00 - - - - - - - - - 75.00 6,000.00 156,000.00 Fleet Maint Worker I -40 20 8615 230 37.27 2,981.63 77,522.38 39.14 3,131.07 81,407.82 41.09 3,287.37 85,471.62 43.14 3,451.54 89,740.04 45.31 3,624.57 94,238.82 Fleet Maint Worker II - 40 20 8616 231 40.99 3,279.51 85,267.26 43.05 3,443.67 89,535.42 45.20 3,615.70 94,008.20 47.46 3,796.60 98,711.60 49.83 3,986.34 103,644.84 Fleet Maint Worker III -40 20 8617 232 47.15 3,772.01 98,072.26 49.51 3,960.78 102,980.28 51.98 4,158.37 108,117.62 54.57 4,365.78 113,510.28 57.31 4,585.00 119,210.00 Fleet Maintenance Worker I 20 7207 213 37.27 2,795.30 72,677.80 39.13 2,935.03 76,310.78 41.09 3,081.81 80,127.06 43.14 3,235.84 84,131.84 45.30 3,397.65 88,338.90 Fleet Maintenance Worker II 20 7208 214 41.00 3,074.84 79,945.84 43.05 3,228.54 83,942.04 45.20 3,390.00 88,140.00 47.46 3,559.51 92,547.26 49.83 3,737.41 97,172.66 Fleet Maintenance Worker III 20 7209 215 47.15 3,536.02 91,936.52 49.50 3,712.81 96,533.06 51.98 3,898.42 101,358.92 54.58 4,093.33 106,426.58 57.31 4,298.07 111,749.82 GIS Technician 50 2212 552 51.90 4,151.81 107,947.06 54.49 4,359.39 113,344.14 57.22 4,577.38 119,011.88 60.08 4,806.23 124,961.98 63.08 5,046.61 131,211.86 Hazardous Materials Inspector 10 3502 105 66.18 5,294.34 137,652.84 69.41 5,552.50 144,365.00 72.79 5,823.56 151,412.56 76.35 6,108.16 158,812.16 80.09 6,407.00 166,582.00 Housing Authority Adminr 60 1120 673 62.12 4,969.45 129,205.70 - - - - - - - - - 86.96 6,957.19 180,886.94 Human Resources Analyst I 80 2124 843 41.20 3,295.90 85,693.40 - - - - - - - - - 54.24 4,338.84 112,809.84 Human Resources Analyst II 80 2123 842 45.50 3,639.93 94,638.18 - - - - - - - - - 59.89 4,790.99 124,565.74 Human Resources Assistant 80 2108 846 29.35 2,347.82 61,043.32 30.81 2,465.13 64,093.38 32.35 2,588.38 67,297.88 33.97 2,717.81 70,663.06 35.67 2,853.69 74,195.94 Human Resources Director 60 1105 613 83.84 6,707.02 174,382.52 - - - - - - - - - 117.37 9,389.86 244,136.36 Human Resources Technician 80 2107 816 35.60 2,847.61 74,037.86 37.38 2,990.61 77,755.86 39.24 3,139.47 81,626.22 41.21 3,297.06 85,723.56 43.27 3,461.48 89,998.48 I T Director 60 2113 624 82.73 6,618.79 172,088.54 - - - - - - - - - 115.83 9,266.29 240,923.54 I T Manager 80 2116 819 62.02 4,961.81 129,007.06 - - - - - - - - - 81.64 6,531.56 169,820.56 I T Technician 50 3101 542 41.29 3,303.34 85,886.84 43.36 3,468.49 90,180.74 45.52 3,641.87 94,688.62 47.80 3,823.97 99,423.22 50.19 4,015.19 104,394.94 Information Services Analyst 80 2118 831 52.17 4,173.96 108,522.96 - - - - - - - - - 68.68 5,494.16 142,848.16 Junior Engineer 50 2203 519 47.18 3,774.35 98,133.10 49.54 3,963.08 103,040.08 52.02 4,161.23 108,191.98 54.62 4,369.29 113,601.54 57.35 4,587.76 119,281.76 Junior Planner 50 2804 520 42.72 3,417.27 88,849.02 44.85 3,588.15 93,291.90 47.09 3,767.54 97,956.04 49.45 3,955.97 102,855.22 51.92 4,153.72 107,996.72 Legal Assistant 60 1124 689 39.30 3,144.37 81,753.62 41.27 3,301.59 85,841.34 43.33 3,466.69 90,133.94 45.50 3,640.00 94,640.00 47.77 3,821.99 99,371.74 Lifeguard 70 5610 710 16.40 1,312.00 34,112.00 - - - - - - - - - 21.56 1,724.80 44,844.80 211
Item # 13.
2/8/2023 CITY OF MILPITAS - HUMAN RESOURCES
All Job Classifications/Salary Table Effective 01/01/2023
Step A Step B Step C Step D Step E
Classification Union CodeOcc CodePay Grade Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Maint Worker III - 40 20 8619 234 40.15 3,211.67 83,503.42 42.16 3,372.50 87,685.00 44.26 3,541.02 92,066.52 46.48 3,718.22 96,673.72 48.80 3,904.09 101,506.34 Maintenance Assistant 20 8625 238 24.48 1,958.40 50,918.40 25.64 2,051.20 53,331.20 26.84 2,147.20 55,827.20 28.11 2,248.80 58,468.80 29.43 2,354.40 61,214.40 Maintenance Custodian I 20 8101 203 28.60 2,144.74 55,763.24 30.03 2,251.98 58,551.48 31.53 2,364.60 61,479.60 33.10 2,482.83 64,553.58 34.76 2,606.97 67,781.22 Maintenance Custodian I - 40 20 8107 222 28.60 2,287.74 59,481.24 30.03 2,402.10 62,454.60 31.53 2,522.22 65,577.72 33.10 2,648.35 68,857.10 34.76 2,780.74 72,299.24 Maintenance Custodian II 20 8102 204 31.46 2,359.27 61,341.02 33.03 2,477.20 64,407.20 34.68 2,601.08 67,628.08 36.41 2,731.06 71,007.56 38.24 2,867.65 74,558.90 Maintenance Custodian II - 40 20 8108 223 31.46 2,516.55 65,430.30 33.03 2,642.32 68,700.32 34.68 2,774.47 72,136.22 36.41 2,913.14 75,741.64 38.24 3,058.86 79,530.36 Maintenance Custodian III 20 8103 205 36.17 2,713.10 70,540.60 37.98 2,848.74 74,067.24 39.88 2,991.18 77,770.68 41.88 3,140.75 81,659.50 43.97 3,297.83 85,743.58 Maintenance Custodian III - 40 20 8618 233 36.18 2,894.16 75,248.16 37.98 3,038.65 79,004.90 39.89 3,191.03 82,966.78 41.88 3,350.28 87,107.28 43.97 3,517.40 91,452.40 Maintenance Worker I 20 8202 206 31.46 2,359.27 61,341.02 33.03 2,477.20 64,407.20 34.68 2,601.08 67,628.08 36.41 2,731.12 71,009.12 38.24 2,867.65 74,558.90 Maintenance Worker I-40 20 8203 207 31.74 2,539.49 66,026.74 33.32 2,665.64 69,306.64 34.99 2,799.51 72,787.26 36.74 2,939.14 76,417.64 38.58 3,086.49 80,248.74 Maintenance Worker II 20 8204 208 34.60 2,595.16 67,474.16 36.33 2,724.90 70,847.40 38.15 2,861.12 74,389.12 40.06 3,004.20 78,109.20 42.06 3,154.42 82,014.92 Maintenance Worker II-40 20 8205 209 34.91 2,792.76 72,611.76 36.66 2,932.40 76,242.40 38.50 3,079.75 80,073.50 40.41 3,232.86 84,054.36 42.43 3,394.64 88,260.64 Maintenance Worker III 20 8206 210 39.79 2,984.39 77,594.14 41.78 3,133.62 81,474.12 43.87 3,290.31 85,548.06 46.06 3,454.83 89,825.58 48.37 3,627.59 94,317.34 Maintenance Worker/Seasonal 70 8207 760 19.88 1,590.40 41,350.40 - - - - - - - - - 24.85 1,988.00 51,688.00 Management Analyst 80 2128 854 54.62 4,369.68 113,611.68 - - - - - - - - - 76.49 6,118.89 159,091.14 Marketing Coordinator 50 5614 548 40.10 3,207.70 83,400.20 42.10 3,368.08 87,570.08 44.21 3,536.47 91,948.22 46.42 3,713.30 96,545.80 48.74 3,898.97 101,373.22 Mayor 60 1118 696 26.09 521.88 13,568.88 - - - - - - - - - 26.09 521.88 13,568.88 Office Assistant I 50 6108 516 27.13 2,170.11 56,422.86 28.48 2,278.60 59,243.60 29.91 2,392.55 62,206.30 31.40 2,512.13 65,315.38 32.97 2,637.75 68,581.50 Office Assistant II 50 6109 517 29.84 2,387.01 62,062.26 31.33 2,506.32 65,164.32 32.90 2,631.71 68,424.46 34.54 2,763.29 71,845.54 36.27 2,901.39 75,436.14 Office Specialist 50 6110 518 34.31 2,745.05 71,371.30 36.03 2,882.34 74,940.84 37.83 3,026.49 78,688.74 39.72 3,177.85 82,624.10 41.71 3,336.66 86,753.16 Patrol Officer 40 4401 404 50.99 4,079.50 106,067.00 53.54 4,283.47 111,370.22 56.22 4,497.62 116,938.12 59.03 4,722.51 122,785.26 61.98 4,958.60 128,923.60 Patrol Officer Trainee 40 4402 458 49.90 3,991.89 103,789.14 52.39 4,191.41 108,976.66 55.01 4,401.03 114,426.78 57.76 4,621.05 120,147.30 60.65 4,852.06 126,153.56 Payroll Specialist 50 5102 546 36.65 2,931.78 76,226.28 38.48 3,078.37 80,037.62 40.40 3,232.28 84,039.28 42.42 3,393.91 88,241.66 44.54 3,563.55 92,652.30 Plan Check Engineer 50 3807 521 61.08 4,886.04 127,037.04 64.12 5,129.83 133,375.58 67.33 5,386.67 140,053.42 70.69 5,655.57 147,044.82 74.28 5,942.06 154,493.56 Plan Checker 50 3803 522 52.08 4,166.40 108,326.40 54.68 4,374.67 113,741.42 57.42 4,593.78 119,438.28 60.28 4,822.79 125,392.54 63.31 5,064.61 131,679.86 Plan Review Manager 60 1210 678 65.18 5,214.64 135,580.64 - - - - - - - - - 84.78 6,782.12 176,335.12 Planning Commissioners 70 1108 698 1.00 20.00 520.00 - - - - - - - - - 1.00 20.00 520.00 Planning Director 60 1803 607 83.95 6,715.81 174,611.06 - - - - - - - - - 117.53 9,402.14 244,455.64 Planning Manager 60 2803 602 63.98 5,118.53 133,081.78 - - - - - - - - - 89.57 7,165.93 186,314.18 Planning Technician 50 2813 554 38.00 3,040.05 79,041.30 39.90 3,192.38 83,001.88 41.91 3,352.54 87,166.04 43.99 3,519.54 91,508.04 46.19 3,695.33 96,078.58 Police Assistant 40 6401 450 48.46 3,876.41 100,786.66 50.88 4,070.19 105,824.94 53.42 4,273.69 111,115.94 56.09 4,487.40 116,672.40 58.90 4,711.78 122,506.28 Police Captain 60 1401 651 97.05 7,763.75 201,857.50 - - - - - - - - - 135.87 10,869.20 282,599.20 Police Clerk I 40 6402 451 34.73 2,778.57 72,242.82 36.47 2,917.51 75,855.26 38.29 3,063.37 79,647.62 40.21 3,216.55 83,630.30 42.22 3,377.31 87,810.06 Police Clerk II 40 6403 452 38.20 3,056.36 79,465.36 40.12 3,209.26 83,440.76 42.12 3,369.71 87,612.46 44.23 3,538.22 91,993.72 46.44 3,715.05 96,591.30 Police Clerk Supervisor 40 6404 454 44.13 3,530.17 91,784.42 46.33 3,706.71 96,374.46 48.65 3,892.00 101,192.00 51.08 4,086.62 106,252.12 53.64 4,290.94 111,564.44 Police Evidence Technician 40 8607 459 40.52 3,241.35 84,275.10 42.54 3,403.39 88,488.14 44.67 3,573.58 92,913.08 46.90 3,752.28 97,559.28 49.25 3,939.88 102,436.88 Police Lieutenant 40 2402 400 78.22 6,257.36 162,691.36 82.13 6,570.23 170,825.98 86.23 6,898.77 179,368.02 90.55 7,243.73 188,336.98 95.07 7,605.89 197,753.14 Police Officer 40 4403 403 55.76 4,460.97 115,985.22 58.55 4,684.09 121,786.34 61.48 4,918.27 127,875.02 64.55 5,164.14 134,267.64 67.78 5,422.41 140,982.66 Police Officer Trainee 40 4404 457 54.56 4,365.16 113,494.16 57.29 4,583.47 119,170.22 60.16 4,812.68 125,129.68 63.17 5,053.28 131,385.28 66.32 5,305.94 137,954.44 Police Sergeant 40 4405 401 67.36 5,388.98 140,113.48 70.73 5,658.44 147,119.44 74.27 5,941.35 154,475.10 77.98 6,238.50 162,201.00 81.88 6,550.42 170,310.92 Police Support Services Mgr 60 1404 657 62.05 4,964.09 129,066.34 - - - - - - - - - 86.88 6,950.04 180,701.04 Pool Manager 70 5608 708 18.74 1,499.20 38,979.20 - - - - - - - - - 26.23 2,098.40 54,558.40 Principal Civil Engineer 80 2204 822 65.18 5,214.64 135,580.64 - - - - - - - - - 84.78 6,782.12 176,335.12 Principal Planner 80 2811 823 67.21 5,376.42 139,786.92 - - - - - - - - - 81.40 6,511.68 169,303.68 Program Coordinator 50 5606 523 37.39 2,991.45 77,777.70 - - - - - - - - - 49.22 3,937.64 102,378.64 Public Information Officer 60 1122 674 61.58 4,926.60 128,091.60 - - - - - - - - - 86.22 6,897.25 179,328.50 Public Services Assistant I 50 6601 524 31.19 2,495.54 64,884.04 32.75 2,620.34 68,128.84 34.39 2,751.38 71,535.88 36.11 2,888.94 75,112.44 37.92 3,033.37 78,867.62 Public Services Assistant II 50 6602 525 34.31 2,745.08 71,372.08 36.03 2,882.37 74,941.62 37.83 3,026.48 78,688.48 39.72 3,177.86 82,624.36 41.71 3,336.66 86,753.16 Public Works Director 60 1204 635 86.32 6,905.59 179,545.34 - - - - - - - - - 120.85 9,667.85 251,364.10 Public Works Inspector 50 3202 526 50.37 4,029.41 104,764.66 52.89 4,230.92 110,003.92 55.53 4,442.42 115,502.92 58.31 4,664.57 121,278.82 61.22 4,897.77 127,342.02 Public Works Manager 60 1117 648 57.45 4,596.17 119,500.42 - - - - - - - - - 80.43 6,434.63 167,300.38 Purchasing Agent 80 1106 826 53.81 4,304.96 111,928.96 - - - - - - - - - 69.40 5,552.20 144,357.20 Recreation Administrative Asst 70 5619 712 16.40 1,312.00 34,112.00 - - - - - - - - - 21.56 1,724.80 44,844.80 Recreation Attendant 70 5618 711 16.40 1,312.00 34,112.00 - - - - - - - - - 21.56 1,724.80 44,844.80 Recreation Instructors 70 5607 707 18.82 1,505.60 39,145.60 - - - - - - - - - 37.64 3,011.20 78,291.20 Recreation Leader 70 5617 706 16.40 1,312.00 34,112.00 - - - - - - - - - 21.56 1,724.80 44,844.80 Recreation Services Supervisor 80 2601 827 51.40 4,112.34 106,920.84 - - - - - - - - - 67.65 5,412.39 140,722.14 Recreation Svcs Assistant I 50 8601 527 17.63 1,410.59 36,675.34 18.51 1,481.10 38,508.60 19.44 1,555.20 40,435.20 20.41 1,632.92 42,455.92 21.43 1,714.61 44,579.86 Recreation Svcs Assistant II 50 8602 528 20.94 1,674.82 43,545.32 21.98 1,758.74 45,727.24 23.08 1,846.63 48,012.38 24.24 1,939.01 50,414.26 25.45 2,035.91 52,933.66 212
Item # 13.
2/8/2023 CITY OF MILPITAS - HUMAN RESOURCES
All Job Classifications/Salary Table Effective 01/01/2023
Step A Step B Step C Step D Step E
Classification Union CodeOcc CodePay Grade Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Recreation Svcs Assistant III 50 8603 529 24.06 1,925.17 50,054.42 25.27 2,021.38 52,555.88 26.53 2,122.46 55,183.96 27.86 2,228.57 57,942.82 29.25 2,340.04 60,841.04 Recreation Svcs Assistant IV 50 8604 530 28.23 2,258.74 58,727.24 29.65 2,371.66 61,663.16 31.13 2,490.24 64,746.24 32.68 2,614.77 67,984.02 34.32 2,745.49 71,382.74 Retired Annuitant - Extra Help 70 5107 747 50.00 4,000.00 104,000.00 - - - - - - - - - 125.00 10,000.00 260,000.00 Retired Annuitant - Interim 70 5108 748 50.00 4,000.00 104,000.00 - - - - - - - - - 125.00 10,000.00 260,000.00 Risk Analyst 80 2130 857 42.48 3,398.78 88,368.28 - - - - - - - - - 55.92 4,473.83 116,319.58 Senior Accountant 80 2110 829 47.82 3,825.84 99,471.84 - - - - - - - - - 62.95 5,035.65 130,926.90 Senior Accounting Technician 50 6106 539 37.74 3,019.59 78,509.34 39.63 3,170.60 82,435.60 41.61 3,329.12 86,557.12 43.70 3,495.61 90,885.86 45.88 3,670.35 95,429.10 Senior Administrative Analyst 80 2112 834 52.82 4,225.77 109,870.02 - - - - - - - - - 69.53 5,562.61 144,627.86 Senior Building Inspector 50 3804 531 58.17 4,653.94 121,002.44 61.08 4,886.70 127,054.20 64.14 5,131.00 133,406.00 67.34 5,387.52 140,075.52 70.71 5,656.91 147,079.66 Senior Buyer 80 2129 856 50.76 4,060.88 105,582.88 - - - - - - - - - 61.80 4,943.98 128,543.48 Senior Executive Assistant 80 6123 855 45.50 3,639.93 94,638.18 - - - - - - - - - 59.89 4,790.99 124,565.74 Senior HR Analyst 80 2122 841 49.32 3,945.52 102,583.52 - - - - - - - - - 64.92 5,193.48 135,030.48 Senior Plan Check Engineer 50 3806 534 67.18 5,374.63 139,740.38 70.54 5,643.52 146,731.52 74.07 5,925.44 154,061.44 77.77 6,221.41 161,756.66 81.66 6,532.41 169,842.66 Senior Planner 80 2805 830 61.61 4,928.77 128,148.02 - - - - - - - - - 74.89 5,991.12 155,769.12 Senior Public Works Inspector 50 3203 535 58.17 4,653.97 121,003.22 61.08 4,886.70 127,054.20 64.14 5,131.01 133,406.26 67.34 5,387.52 140,075.52 70.71 5,656.91 147,079.66 Senior Public Works Lead 20 8609 225 53.22 4,257.61 110,697.86 55.88 4,470.49 116,232.74 58.68 4,694.02 122,044.52 61.61 4,928.70 128,146.20 64.69 5,175.28 134,557.28 Special Project Associate 70 8605 750 20.00 1,600.00 41,600.00 - - - - - - - - - 50.00 4,000.00 104,000.00 Sr Code Enforcement Officer 50 5806 545 51.68 4,134.64 107,500.64 54.26 4,340.56 112,854.56 56.98 4,558.18 118,512.68 59.83 4,786.42 124,446.92 62.82 5,025.25 130,656.50 Sr. Public Services Assistant 50 5615 549 38.27 3,061.96 79,610.96 40.19 3,215.06 83,591.56 42.20 3,375.81 87,771.06 44.31 3,544.60 92,159.60 46.52 3,721.83 96,767.58 Sr. Special Projects Associate 70 5106 749 50.00 4,000.00 104,000.00 - - - - - - - - - 125.00 10,000.00 260,000.00 Staff Assistant 70 5104 745 16.40 1,312.00 34,112.00 - - - - - - - - - 24.64 1,971.20 51,251.20 Student Intern 70 5103 740 16.40 1,312.00 34,112.00 - - - - - - - - - 24.64 1,971.20 51,251.20 Transporation & Traffic Mgr 60 1202 675 61.58 4,926.60 128,091.60 - - - - - - - - - 86.22 6,897.25 179,328.50 Water Meter Technician I 20 8104 216 31.46 2,359.17 61,338.42 33.03 2,477.20 64,407.20 34.68 2,601.07 67,627.82 36.41 2,731.06 71,007.56 38.24 2,867.64 74,558.64 Water Meter Technician I -40 20 8620 235 31.46 2,516.64 65,432.64 33.03 2,642.48 68,704.48 34.68 2,774.21 72,129.46 36.41 2,912.82 75,733.32 38.24 3,059.31 79,542.06 Water Meter Technician II 20 8105 217 34.60 2,595.16 67,474.16 36.33 2,724.88 70,846.88 38.15 2,861.11 74,388.86 40.06 3,004.18 78,108.68 42.06 3,154.42 82,014.92 Water Meter Technician II -40 20 8621 236 34.60 2,768.30 71,975.80 36.34 2,906.93 75,580.18 38.14 3,051.44 79,337.44 40.06 3,204.80 83,324.80 42.06 3,365.04 87,491.04 Water Systems Operator 20 7211 219 48.09 3,606.73 93,774.98 50.49 3,786.68 98,453.68 53.02 3,976.38 103,385.88 55.67 4,175.21 108,555.46 58.45 4,383.99 113,983.74 Water Systems Operator - 40 20 8622 237 48.37 3,869.43 100,605.23 50.79 4,063.38 105,647.90 53.33 4,266.95 110,940.70 56.00 4,480.11 116,482.82 58.81 4,704.78 122,324.35 Union Code Union Description10 IAFF - International Association of Firefighters20 MEA - Milpitas Employee Association40 MPOA - Milpitas Police Officers Association50 Pro-Tech - Milpitas Professional and Technical Group60 Unrep - Unrepresented70 Temps - Temporary80 Mid-Con - UPEC Mid-Mgmt-Confidential Unit 213
Item # 13.
RESOLUTION NO. ________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILPITAS AMENDING RESOLUTION NO. 1626, THE CLASSIFICATION PLAN, TO ADJUST SALARY RANGES AND APPROVE AND ADOPT THE PAY SCHEDULE TITLED “ALL JOB
CLASSIFICATIONS/SALARY TABLE,” AND APPROVE THE RETITLE OF ONE
CLASSIFICATION
WHEREAS, the City of Milpitas has a Classification Plan adopted as Resolution No. 1626 on December 17, 1968, which has been amended from time to time, and which is in accordance with the Personnel Rules and Regulations of the City of Milpitas (Resolution No. 792 as amended); and
WHEREAS, amendments to the Classification Plan are necessary to account for changes within the organization, transfer of duties, new job responsibilities, and adjustments to salary ranges;
WHEREAS, the annual mid-year budget process necessitates changes in position authorizations that result from modifications made to the Classification Plan.
and
WHEREAS, the City is required to publish publicly available approved and adopted pay schedule(s) for all positions within the Classification Plan pursuant to the California Code of Regulations, 2 CCR §570.5.
NOW THEREFORE , the City Council of the City of Milpitas hereby finds, determines, and resolves as follows:
1. The City Council has considered the full record before it, which may include but is not limited to such things as the staff report, testimony by staff and the public, and other materials and evidence submitted or provided to it. Furthermore, the recitals set forth above are found to be true and correct and are incorporated herein by reference.
2. Resolution No. 1626, as amended, is hereby further amended as set forth below.
A. ADJUST THE SALARY RANGES FOR THE FOLLOWING
CLASSIFICATIONS EFFECTIVE May 22, 2022:
Title Existing Hourly Range Proposed Hourly Range
Assistant Water Operator -40 $41.43 - $50.37 $41.68 - $50.68 Water Systems Operator - 40 $46.69 - $56.75 $46.96 – $57.10
B. ADJUST THE SALARY RANGES FOR THE FOLLOWING
CLASSIFICATIONS EFFECTIVE July 3, 2022:
Title Existing Hourly Range Proposed Hourly Range
Assistant Water Operator -40 $41.68 - $50.68 $42.93 - $52.20 Water Systems Operator - 40 $46.96 – $57.10 $48.37 - $58.81
214
Item # 13.
Resolution No. ___
2 C. APPROVE AND ADOPT THE PAY SCHEDULE “ALL JOB
CLASSIFICATIONS/SALARY TABLE EFFECTIVE January 1, 2023”:
A pay schedule, that includes but is not limited to Classification (Position), Title, Payrate; Hourly, Bi-Weekly, Monthly and Annual Wage, is attached hereto as Exhibit A (“The City of Milpitas All Job Classifications/Salary Table effect ive 0 1-01-2023”).
D. ESTABLISH THE FOLLOWING CLASSIFICATION TITLE CHANGES:
Retitle Video Media Specialist to Digital Media Specialist
3. The City Council directs the Human Resources Director to amend the job description titles for the above classifications to include in the Classification Plan and Classification and Salary table and submit them to the City Manager for approval on or before the date of position activation.
PASSED AND ADOPTED this ______ day of _________, 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
__________________________ ______________________
Suzanne Guzzetta, City Clerk Carmen Montano, Mayor
APPROVED AS TO FORM:
___________________________
Michael Mutalipassi, City Attorney
215
Item # 13.
Resolution No. ___
3 216
Item # 13.
CITY OF MILPITAS
AGENDA REPORT
(AR)
Item Title: Receive Report on the American Rescue Plan Act (ARPA) Investment Plan and Provide Direction on Changes, if Any (Staff Contact: Ashwini Kantak, Assistant City Manager, 408-586-3053 and Lauren Lai, Director of Finance, 408-586-3111) Category: Leadership and Support Services
Meeting Date: 2/21/2023
Recommendation: Receive Report on the American Rescue Plan Act (ARPA) Investment Plan and Provide Direction on Changes, if Any
Background:
In March 2020, due to the rampant spread of the Coronavirus (Pandemic), a state of emergency was declared at the local, state, and federal levels and stay-at-home orders issued, which had an enormous impact on the local, state and national economy as well as the City’s finances.
On March 11, 2021, President Biden signed into law the American Rescue Plan Act (ARPA), a $1.9 trillion stimulus package, to counteract the economic impacts of the pandemic. The City’s ARPA allocation of $16,736,815 is available in two tranches, which was received in June 2021 and June 2022. Funds need to be either expended or encumbered by December 31, 2024, with all funds to be expended by December 31, 2026.
On May 11 (link to staff report), staff presented preliminary information on ARPA’s Coronavirus State and Local Fiscal Recovery Funding. Staff also provided information on other funding through ARPA that could benefit the Milpitas community since the Coronavirus Local Fiscal Recovery Funding (CLFRF) is only a portion of the total ARPA funding. Staff received Council input on ARPA Plan spending priorities in May and June (June 8 Council Meeting agenda report). A majority of the spending priorities were related to financial assistance and social services to those impacted by the pandemic, economic vitality, infrastructure, public safety, and technology.
On June 21 (link to the agenda report), Council approved the ARPA Investment Framework including the Fiscal Guidelines and Five Investment Areas. Fiscal Guidelines include the following:
1. Identify and promote other ARPA or State funding sources to the extent possible before dedicating local ARPA funds.
2. Use one-time ARPA funds for one-time expenditures such as investment in infrastructure or technology with minimum ongoing operating costs.
3. Avoid ongoing General Fund commitments with additional programs and positions.
4. Avoid creating a structural budget deficit if restoring any reduced services.
5. Leverage regional agencies, non-profit partners, and existing programs to maximize efficiency in delivering programs and services.
On August 9 (link to the agenda report), Council approved funding for 25 programs in the ARPA Investment Plan and delegated authority to the City Manager to proceed with appropriation actions and contract approvals, up to the approved amount for each program approved by Council, once compliance with ARPA procurement, contracting, and reporting requirements are confirmed. This would allow the funding to go to residents and businesses significantly impacted by the pandemic, in an efficient and expeditious manner. Moreover, Council allocated funding into Five Investment areas of Community Services, Economic Vitality, Infrastructure, Public Safety, and Technology.
On January 11, 2022 (link to the agenda report), Council approved program funding re-allocations to enhance service delivery and/or streamline implementation, especially procurement.
217
Item # 14.
On March 15, 2022 (link to the agenda report), Council provided feedback and direction as a part of the Fiscal Year 2022-23 budget development, and also established the ARPA funding process to align with the annual budget development, which maximizes efficacy of budget management and service delivery. Current funding authorized by Council are allocated into five Investment areas of Community Services, Economic Vitality, Infrastructure, Public Safety, and Technology as shown below.
Analysis:
In accordance with the March 2022 Council approved process for ARPA updates and any allocation changes, staff is bringing forward an update on the ARPA Investment Plan. This is also an opportunity for Council to provide direction on desired changes, if any, based on Council priorities and funding needs.
As part of the budget development process, Staff strategically evaluates priorities and funding options. In this process, Staff is exploring the option of ARPA funding for various City services that may align with the Council’s Five ARPA Investment Areas. Council may want to consider these priority items for ARPA funding and provide direction to staff on modifications, if any, to the ARPA Investment Plan. Since there may not be sufficient funding to re-allocate from other ARPA programs, staff is also seeking Council input on whether other funding sources should be evaluated for funding the items discussed below so as to inform the Fiscal Year 2023-2024 budget development.
Total ARPA funding of $16.7 million was distributed to the City of which $5 million has been expended on various Council authorized programs as summarized below and in Attachment #1.
218
Item # 14.
219
Item # 14.
Potential Funding Changes to Existing ARPA Programs
Community Services
Social Services
ARPA funding of $500,000 was appropriated to provide a variety of social services such as mental health services and services to the LGBTQIA+ plus community and at-risk youth as well as victims of domestic violence and abuse. The City partners with non-profits that are already serving in these areas. There is a $30,000 balance of the $90,000 in ARPA-funded Nonprofit Grant monies earmarked for the LGBTQIA+ community, yet to be awarded.
Recommendation for Council consideration: Utilize the unawarded $30,000 from the program to fund general mental health programs for family-friendly mental health programs, that would offer people of all ages and identities creative ways to process their post-pandemic anxiety and depression.
Parks
On December 6, 2022, the Mayor and City Council approved the award of an $872,059 construction contract to G&G Builders for renovations to up to 11 parks, along with authority to negotiate and execute change orders not to exceed $468,514, utilizing ARPA funding. The seven parks included in the base scope of work are Sunnyhills Augustine Memorial, Cerano, John McDermott, O’Toole Elms, Pinewood, Selwyn and Tom Evatt.
Parks included as add-alternates were Parc Metro Central, Parc Metro East, Parc Metro West and Sinnott.
After finalizing discussions with the contractor, staff has determined that there is approximately $244,000 available to work on projects in addition to the base bid. Staff is recommending that this $244,000 be used to fully fund the improvements at two of the four add-alternate parks - Parc Metro Central and Parc Metro East.
Quotes for these two sites total $146,963: $94,386 for Parc Metro Central and $52,577 for Parc Metro East.
The full improvements at the other two add-alternate parks – Parc Metro West and Sinnott – are not achievable within the available budget. However, after funding Parc Metro Central and Parc Metro East, there is still approximately $97,000 remaining in the budget.
Recommendation for Council consideration: Use $97,000 from within the Parks program to fund additional short term repairs and upgrades at Selwyn Park, as listed in the Council approved Parks and Recreation Master Plan. Additionally, staff is recommending that Council consider allocating additional funding to park improvements in case it decides to re-allocate funding from the existing ARPA programs noted later in this report.
Economic Vitality
Economic Development Workforce Development
ARPA funding of $300,000 was appropriated to provide Workforce Development Programs including funding for Milpitas Youth Force ($40,000) to support low income youth and develop a local workforce pipeline, Evergreen Valley College for an Amazon Web Services Cloud Practitioner Program ($50,000), First 5 Santa Clara County for a Pilot Early Childhood Education Teacher Apprenticeship program ($40,000), Rising Sun Center for Opportunity Climate Careers to develop a program addressing climate change by employing local youth to provide energy efficiency services ($10,000), and Build It Green to implement a Certified Green Building Professional Training program ($10,000).
The Milpitas Youth Force Program, Rising Sun for Opportunity Careers program, and Build It Green’s Certification for the Green Building Professional Training program are complete. First 5 Santa Clara County’s Pilot for Early Childhood Education Teacher Apprenticeship program is ongoing until 2024. Due to key personnel departing from Evergreen Valley College, the Amazon Web Services Cloud Practitioner Program will 220
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not proceed as planned. Of the initial $150,000 tranche, only $100,000 was utilized for the workforce development programs mentioned above.
The Office of Economic Development staff is currently evaluating workforce development programs for the second tranche of funding for Milpitas Unified School District Adult Education, NOVAworks, and the City’s Milpitas Youth Force Program. Of the workforce development programs being analyzed for funding, the Milpitas Youth Force Program is ready to commence in summer 2023. Based on the success of the 2022 Milpitas Youth Force Program, staff recommends a second funding round and an increase from $40,000 (2022) to $70,000 (2023) so that more local youth may participate in the program. Staff will return with workforce development program funding recommendations for the remaining $130,000 in the second Quarter of 2023.
Recommendation for Council consideration: Utilize $70,000 of the remaining $200,000 for the second Milpitas Youth Force Program to commence in summer 2023, which was successful with the initial $40,000 that employed 19 youths in part-time jobs with the City and the small business community.
Business Improvement District
ARPA funding of $75,000 was appropriated to be used for the Business Improvement District (BID) feasibility analysis and technical support for property owners and business owners on Main Street to assist with the formation of a BID and an engineer's report. The BID is in alignment with Strategy 31 of the Economic Development Strategy (EDS) to position Main Street (Midtown) as a community destination for local, independent retail and restaurants. Specifically, the BID is aligned with EDS Implementation Action 31.3:
Provide technical support for property/business owners on Main Street to explore forming a BID and funding services for BID formation consultant.
The formation of a BID is also aligned with Council Priority Area Economic Development and Job Growth (as listed in FY22 Adopted Budget and Financial Plan); and at the October 5, 2021, City Council meeting, Council recommended that the BID topic be sent to the Economic Development and Trade Commission (EDTC). On February 14, 2022, the Economic Development and Trade Commission discussed establishing a BID. The responsewas favorable as it would complement Main Street Revitalization efforts through branding, the Specific Plan, provide security, infrastructure improvements, and spur economic vitality by assisting the small business community. The EDTC supports the use of ARPA funding for a BID feasibility analysis consultant. In late 2022, a Request for Proposals (RFP) process resulted in Civitas Advisors and Community Strong Strategies being selected as consultant and subconsultant, respectively. Staff conducted due diligence with various organizations in 2021 such as the San Jose Downtown Association and comparable sized cities to obtain potential costs associated with a BID feasibility study, and it was determined that although somewhat low, $75,000 would cover the feasibility study. The RFP response from the team of Civitas Advisors and Community Strong Strategies includes a proposal for a two-phased approach including Phase I: BID Feasibility Assessment and Phase II: Management Plan and Petition Process Implementation. The total contract cost is $126,500. Since the City Council has already approved $75,000 of ARPA funding for this vital Main Street Revitalization effort, an additional $51,500 is needed to cover the remaining balance.
Recommendation for Council consideration: Redirect an additional $51,500 to the City Council approved $75,000 of ARPA funding for a total contract amount of $126,500 with Civitas Advisors and Community Strong Strategies for the BID’s Phase I: BID Feasibility Assessment and Phase II: Management Plan and Petition Process Implementation, in case Council considers re-allocation of funding from existing ARPA programs, as noted below.
Potential Re-allocation of Funding from Existing ARPA Programs
Since the City received its first tranche of ARPA funding in June 2021, more information, challenges, opportunities, and priorities present themselves. Accordingly, Council may want to consider re-allocation from and/or within some programs. The listing below is based upon program activities and expenditures as of January 31, 2023, funding re-allocation may be considered for the pilot curbside trash pickup program 221
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($85,000), residual of small business assistant grant program ($4,900), financial assistance to the Chamber ($200,000), and sustainable neighborhood program ($60,0000).
Curbside Trash Pick-up Pilot Program ($85,000)
This service was negotiated as an enhanced service to be provided by Milpitas Sanitation Inc at no additional costs as part of the City Council’s approval to assign the Franchise Agreement to Waste Connections Inc. The enhanced Bulky Items Program now allows residents to schedule curbside pick of up to three (3) large items, two 1.5 cubic yard white bags or up to 14 32-gal trash bags for loose items. Residents are able to schedule four of these curbside pick-ups a year. This funding is no longer needed and is available for reallocation to other programs and/or priorities.
Small Business Assistance Grant Program ($4,900)
$1.57M was disbursed to over 340 small businesses in two tranches and the remaining balance of $4,900 may be re-allocated to other programs and/or priorities.
Sustainable Neighbor Program ($60,000)
ARPA funding of $60,000 was appropriate to support Milpitas in achieving its CAP (Climate Action Plan) goals by demonstrating how the community can utilize the many city-promoted and city-supported sustainability and resiliency programs to reduce GHG emissions; developing and instilling long term skills and behaviors that can be shared with neighbors, family, friends and future generations to continue a low environmental impact community; promoting “how-to” steps that work; and proving Milpitas' resilience to global trends, like climate change and pandemics. This program will be superseded by the Federal Community Project Funding Request for the Carbon Neutral Homes Incentives Program which was recently approved as part of the federal budget in the amount of $3 million. This funding is no longer needed and is available for reallocation to other programs and/or priorities.
Chamber of Commerce ($200,000)
In March 2022, the City Council approved ARPA funding in the amount of $200,000, to be disbursed in two tranches of $100,000 each, with flexibility for staffing and program delivery, to assist the Milpitas Chamber of Commerce (Chamber). The first tranche (Year 1) was to be disbursed upon execution of a grant agreement by and between the City and the Chamber. The second tranche (Year 2) will be contingent upon a successful first year of ARPA funding to the Chamber. Since the grant award will exceed $50,000, the Chamber is required to provide information regarding proposed objectives, outcomes, number of people served, etc. which will be outlined in the grant agreement.
On August 9th, 2022, Council directed staff to pause the grant award process until the following deliverables are accomplished: 1) Financial reports for a 12-month period, 2) Work Plan for the Spring 2023 Art & Wine Festival, and 3) an explanation of how ARPA funds will be used overall to ensure the funds are utilized responsibly. Staff and the Chamber have been engaged in reviewing application supporting documents and staff is awaiting additional event and program details. The Chamber has submitted multiple, incomplete ARPA grant applications and staff is requesting additional details on key performance metrics and deliverables.
Since the amount of ARPA funding is over the $50,000 threshold and requires additional reporting and monitoring of the use of the funds by the United States Treasury department, staff recommends Council consider waiting until the Chamber is able to demonstrate sound fiscal health and provide detailed workplans and resource plans to demonstrate that the Chamber is able to deliver on outcomes that support the Council’s priority area of Economic Vitality for ARPA funding. For more detail, please refer to the Attachment #2 “Informational Memo dated October 19, 2022.”
At the February 7, 2023 meeting, the City Council directed staff to meet with Chamber of Commerce representatives to reengage in the process. On February 16, 2023, staff met with Chamber Board members and discussed the October 19, 2022, Council Informational Memorandum, Chamber’s current fiscal health, planned expenditure reductions, organizational changes, and future programming. 222
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Fiscal Impact:
The ARPA allocation to the City is in the amount of $16,736,815 which Council appropriated into investment areas and specific programs. Based on Council direction, funds may be re-allocated within and between existing programs.
California Environmental Quality Act:
This item is not a Project under CEQA in accordance with CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption) as it can be seen with certainty that a general discussion of funding priorities by the City Council will not have a significant effect on the environment. Further, the item is also not a Project pursuant to CEQA Guidelines Section 15378(b)(2) as an administrative activity which is defined in the CEQA Guidelines to include the purchase of supplies and personnel related actions. It is further exempt under CEQA Guideline 15378(b)(4) as it is a government fiscal activity that does not involve a commitment to any specific project which may result in a potentially significant physical impact on the environment. Although the use of funding will be discussed for various potential projects, future environmental analysis will be conducted for the various potential projects prior to the City making any commitment or approval of any project, or it is covered by the CEQA Guideline 15061(b)(3) and/or 15378(b)(2).
Recommendations:
Receive Report on the American Rescue Plan Act (ARPA) Investment Plan and Provide Direction on Changes, if Any.
Attachments
1. ARPA status update – All Projects
2. Info Memo Chamber ARPA October 19, 2022
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No. Program
Approved
Appropriation
Year to Date
Expenditure Balance Current Status
1 Rent and Mortgage Relief $1,100,000 $652,949 $447,051 Staff and FORWARD (consultant) launched the Rent Relief Program in December 2022. The Mortgage Relief Program will be launched in March 2023. Staff and FORWARD continue to meet weekly.
2 Social Services $500,000 $178,126 $321,874 Non-profit grants & Team Programs: Grants awarded and programming has begun, serving Milpitas residents. Upcoming payout of $135k in June '23. Teen programs continue weekly.
3 Financial Assistance to Low and Moderate Income
Residents for Utility Payments and Childcare Costs
$575,000 $75,854 $499,146 Dispersing childcare subsidies and utility assistance monthly. Continuing to enroll participants and work directly with childcare providers. Additional marketing on available subsidies starting in February 2023.
4a Beautify Milpitas Program $100,000 $18,433 $81,567 Beautification Events are scheduled monthly and kits are ordered, assembled and distributed as needed. 4b Weed Abatement $90,000 $70,739 $19,261 Remaining funds are anticipated to be exhausted by the end of the fiscal year. 5 Pilot Curbside Trash Pickup Program $85,000 0 $85,000 The City's waste hauler (MSI) agreed to provide the service at no additional cost to City. Expanded service will start Jan 2, 2023 and will be provided on a quarterly basis.
Funds can be reappropriated.
6 Homeless Outreach and Assessment $100,000 0 $100,000 HEAT services agreement with Santa Clara County was executed.
Community Services Subtotal $2,550,000 $996,102 $1,553,898 7 Small Business Assistance Grant Program $1,570,000 $1,565,100 $4,900 Grants have been disbursed and program is complete. 343 businesses received grants. 8 Hotel Assistance Grant Program $130,000 $130,000 $0 Grants have been disbursed and program is complete. 13 hotels received grants. 9 Accessory Dwelling Unit Program $990,000 $292,293 $697,707 92 ADU/JADU grants; 5 Permits Finaled, 23 Issued, 8 Approved, 56 in Plan Check 10 Storefront Improvement Grant Program $365,000 0 $365,000 City staff, property owner, architect and ModStreet met in January 2023 to proceed with the outdoor dining project benefitting The Best Sandwiches and Red Chilies. Staff is marketing the program to Main Street businesses. Aetypic has been selected as the design consultant for the program and a kickoff meeting will soon be scheduled. 11 Community Events $125,000 $104,747 $20,253 Program Coordinator Hired. Events Completed: Earth Day, Family Campout, Lantern Festival. ArtWalk, Dia de Los Muertos. Holi Festival schedule March 4. 12 Financial Assistance to the Chamber of Commerce$200,000 0 $200,000 Per City Council recommendation on Feb. 7, 2023, staff met with Chamber of Commerce representatives to discuss required financial and event planning documents.
Reference Informational Memo October 19, 2022
13 Workforce Development Program $300,000 $75,312 $224,688 Staff has met with prospective workforce non-profit partners and are awaiting proposals/funding recommendations from MUSD Adult Education, NOVAworks, and more for the second tranche of grant funding. On February 21, 2023, staff will present to the City Council with a funding recommendation for Milpitas Youth Force. 15 Limited Term Economic Development Specialist
Position
$330,000 $182,653 $147,347 Position currently vacant with recruitment of part-time position underway. 16 Business Improvement District $75,000 0 $75,000 Civitas Advisors has been selected as the consultant for BID/PBID feasibility analysis and implementation. Community Strong Strategies will be the subcontractor that focuses on community outreach. Staff had a kickoff meeting, in January 2023, with consultants and are now preparing the community outreach plan. Staff is requesting additional ARPA appropriation on Feb. 21, 2023 for Phase 2 of the BID project. 17 Sustainable Neighborhood Program $60,000 0 $60,000 The City's Carbon Neutral Home Incentive Program will be receiving $3 million via a federal earmark. Funds can be reappropriated.
Economic Vitality Subtotal $4,145,000 $2,350,106 $1,794,894 18 Park Rehabilitation $4,386,815 $5,090 $4,381,725 Engineering's Project No. 3051: RFP process for ARPA Park Repair design services was completed and a design services agreement will be forwarded for signatures early December. The Design phase will start January 2023 and be completed within 12 months. Construction phase is anticipated to start in 2024.
Public Works PH3 park improvement project (7 base bid sites and 4 add alternate sites) was awarded at the 12/06/22 City Council meeting to G&G Builders in the amount of $872,029 leaving a small balance for the inclusion of two add alternate sites: Parc Metro Central and Parc Metro East. PW has just received proposals for these two add alternates in the amount of $146,963 for a cumulative contract total of $1,019,022. There is an available balance of $96,978. 19 Public Safety Facilities' Rehabilitation $250,000 $0 $250,000 Funds will be allocated to CIP project within the FY 2022-23 Mid-year budget adjustments. 20 Mobile Emergency Operations Center (MEOC) $425,000 0 $425,000 Vehicle build is in process. Delivery expected in Winter 2023 Infrastructure Subtotal $5,061,815 $5,090 $5,056,725
21 Public Safety Staffing $1,200,000 $722,521 $477,479 Four(4) firefighters currently funded. Two(2) police officer recruitments have been competed with start dates in February. 22 Fire Pumper Truck $920,000 $455,580 $464,420 Manufacture purchase in progress. Awaiting build date. Manufacturer is awaiting on a chasis. 23 Emergency Management Program Assessment
Study
$200,000 $39,400 $160,600 12 annexes completed at this time. 8 remaining. 24 Catalytic Converter Public Safety Initiative $200,000 $31,162 $168,838 7 businesses are participating and 79 residents have received service. Staff is in the process of ensuring that each business has an active registrant list to fill the unused service appointments and implement the new app tracking system. To-date, there is approximately 94 residents on the waitlist.
Public Safety Subtotal $2,520,000 $1,248,664 $1,271,336 25 Human Resources Information System $1,100,000 0 $1,100,000Request for Information (RFI) completed and 3 vendor demonstrations held. 5 Key HR process is being mapped. 26 Financial Management System $100,000 0 $100,00015 financial key processes are being mapped. Propose swap of funding with General Fund at FY23 mid-year 27 Cybersecurity Programs and Training $300,000 $6,428 $293,572 User training service contract completed. Staff is exploring additional systems and services. 28 Technology Infrastructure $610,000 $277,563 $332,437 Initial end-user equipment purchase completed. Year 2 batch purchase in progress.
Technology Subtotal $2,110,000 $283,991 $1,826,009
29 ARPA Funds Administration $350,000 $82,876 $267,124 Procurement administration in progress.
Administration Subtotal $350,000 $82,876 $267,124
Grand Total $16,736,815 $4,966,828 $11,769,987
City of Milpitas
ARPA Project Appropriation and Expenditures through Jan 31, 2023 224
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455 E. Calaveras Blvd., Milpitas, CA 95035 www.milpitas.gov Superior Customer Service Open Communication Integrity and Accountability Trust and Respect Recognition and Celebration
MEMORANDUM
Office of the City Manager
DATE: October 19, 2022
TO: Mayor and Council
THROUGH: Steve McHarris, City Manager
FROM: Ashwini Kantak, Assistant City Manager
SUBJECT: American Rescue Plan Act Funding - Milpitas Chamber of Commerce
This Information Memorandum provides information about the application for American Rescue Plan Act funding by the Milpitas Chamber of Commerce (Chamber).
Background
In March 2020, due to the rampant spread of the Coronavirus (Pandemic), a state of emergency was declared at the local, state, and federal levels and stay-at-home orders issued, which had an enormous impact on the local, state and national economy as well as the City’s finances.
On March 11, 2021, President Biden signed into law the American Rescue Plan Act (ARPA), a $1.9 trillion stimulus package, to counteract the economic impacts of the pandemic. The City received an ARPA allocation of $16,736,815 which had to be either expended or encumbered by December 31, 2024, with all funds to be expended by December 31, 2026. On August 9 (link to the agenda report), Council approved funding for 25 programs in five Investment areas of Community Services, Economic Vitality, Infrastructure, Public Safety, and Technology.
In A
ugust 2021, the City Council initially approved $200,000 in ARPA funding for the Chamber, under the Investment Area of Economic Vitality. This funding was intended to assist the Chamber in developing and implementing programs and events such as a Crab Feed, an Art and Wine Festival, Job Fairs, and Business Workshops, that would help small businesses and enable economic recovery in Milpitas. As staff continued to work with the Chamber, it became clear that additional resources were required to implement these programs and events. Thus, in March 2022, the City Council provided direction allowing funding to be used for staffing and program delivery and for the disbursement to be initiated in two tranches of $100,000 each. The first tranche (Year 1) was to be disbursed upon execution of a grant agreement by and between the City and the Chamber. The second tranche (Year 2) was to be contingent upon a successful first year of ARPA funding to the Chamber. Since the grant award will exceed $50,000, the Chamber is required to provide information regarding proposed objectives, outcomes, number of people served, etc. which will be outlined in the grant agreement.
On August 9, 2022, Council directed staff to pause the grant award process until the following deliverables are accomplished: 1) Financial reports for a 12-month period, 2) Work Plan for the Spring 2023 Art & Wine Festival, and 3) an explanation of how ARPA funds will be used overall to ensure the funds are utilized responsibly.
Status Update
Since late summer 2021, staff from Economic Development, Finance, and the City Manager’s Office have been in communication with the Chamber and reviewed application supporting documents provided to date. The Chamber has submitted multiple, incomplete ARPA grant applications and staff 225
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ARPA Chamber of Commerce Page 2 of 3
October 19, 2022
455 E. Calaveras Blvd., Milpitas, CA 95035 www.milpitas.gov Superior Customer Service Open Communication Integrity and Accountability Trust and Respect Recognition and Celebration has had to follow up to request additional details on financial position, key performance metrics and deliverables, some of which are still pending.
On September 15, the Chamber provided information including a balance sheet for fiscal year 2021- 2022, Profit and Loss statements for fiscal year 21-22 and July-August 2022, and bank statements for June-August 2022. The information provided showed a net loss of 28% in fiscal year 21-22 and did not demonstrate sound fiscal health in the current fiscal year. In response to follow up questions from staff the Chamber sent additional information on September 19. The email stated that the Chamber had experienced hardship collecting dues due to COVID and that the loss in fiscal year 21-22 spent 36% of fund reserves. For the current fiscal year, the Chamber noted that they had reduced overhead by maintaining only one staff person and that they were working towards increasing membership, in order to increase revenue. Additionally, in order to further reduce overhead and increase revenues, they have automated renewals and signup payments for events.
On October 3, the Chamber provided information through an email about upcoming Chamber programs and events, including the Spring 2023 Art and Wine Festival, as noted below:
1. Business Engagement Events: The email from the Chamber discussed having held successful events in the past and acknowledged the critical need for these events. However, the information did not include a specific workplan, timeline, or funding plan for the events, it simply noted that “mixers and business meetings are booked well into 2023 and that they would be well positioned to raise funds for these activities.”
2. A
rt and Wine Festival : The email noted the positive benefits of an Art and Wine festival and stated that a website has been designed and rules for vendors, businesses and performers have been developed. Costs for the event, which is planned for second quarter of 2023 on Main Street, are estimated to be between $65,000-$100,000. Although the email noted the next steps, which included permits, insurance, volunteer recruitment, procuring performers, and soliciting sponsorships, it did not provide specific information such as a detailed workplan, timeline and funding plan. A Special Events Permit has also not been submitted to the City.
3. J
ob Fair: The email noted that a Job Fair was held in April 2022. About 20 businesses participated and 143 job seekers attended the event. However, subsequent reports indicate that there was a significantly lower job seeker attendance. The Chamber noted that the next job fair would be held in February or March 2023 and that ARPA funding would help improve the Job Fair.
4. B usiness Workshops : The email provided information about the benefits of Business Workshops and noted that they plan to hold three workshops, at an estimated cost of about $24,000. A plan for resources and funding was not provided.
5. O ther Events: The email also provided information about other events such as the Crab Feed, Awards Banquet, Yelp Workshop and Monthly Mixers.
Conclusion
The financial documents provided by the Chamber do not demonstrate sound fiscal health. The documents related to programs and events articulate the benefits of the programs and events and provide some information about them. However, specific workplans and timelines, resources, and funding plans for key events have not been provided. Furthermore, although it is helpful to understand the plan for the Chamber to increase revenues and reduce expenditures, there is not enough information provided that indicates sound fiscal health. It is also unclear how reducing staffing will allow the Chamber to accomplish the planned programs and events to help local businesses and foster economic vitality.
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ARPA Chamber of Commerce Page 3 of 3
October 19, 2022
455 E. Calaveras Blvd., Milpitas, CA 95035 www.milpitas.gov Superior Customer Service Open Communication Integrity and Accountability Trust and Respect Recognition and Celebration For example, an Art and Wine festival typically requires a significant amount of advance planning and dedicated resources. As stated above, documents such as a detailed workplan with key milestones, a staffing plan with resources that have expertise in event planning, and marketing and funding plans, to clearly articulate how this Spring 2023 event will be implemented, have not been submitted.
Since the amount of ARPA funding is over the $50,000 threshold and requires additional reporting and monitoring of the use of the funds by the United States Treasury department, staff recommends Council consider waiting until the Chamber is able to demonstrate sound fiscal health and provide detailed workplans and resource plans to demonstrate that the Chamber is able to deliver on outcomes that support the Council’s priority area of Economic Vitality for ARPA funding.
Staff will bring this item back for Council consideration during the next quarterly ARPA update in December; however, this will likely not allow the Chamber adequate time to plan for the Spring Art and Wine Festival. If Council wishes to discuss this item earlier than December, direction may be provided by the full Council at a future City Council meeting.
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