New Sanitary Sewer Pipeline Improvements ............................................................................................ 366 6127 Sanitary Supervisory Control & Data Acquisition ......................................................................... 354 2009 SCVWD Second Water Supply Turnout ............................................................................................ 286 2020 SCVWD Zone 1 Pressure Red. Valve ................................................................................................. 290 6132 Sewer Master Plan Update ................................................................................................................... 360 6124 Sewer Pump Station Rehabilitation Program ................................................................................. 350 3411 Sinclair LLMD Improvements 98-1 ..................................................................................................... 212 6118 SJ/SC Regional Waste Water Facility ................................................................................................ 346 4267 Soundwall and Barrier Repair and Renovation Program ............................................................. 238 New Sport Center Football Bleacher Replacement ................................................................................ 182 5108 Sports Fields Turf Rehabilitation Program ...................................................................................... 174 4294 SR237 HOV Lane Improvements ........................................................................................................ 250 3715 Storm Drain System Rehabilitation ................................................................................................... 386 3718 Storm Supervisory Control & Data Acquisition ............................................................................. 388 3449 Street Landscape Irrigation Repair .................................................................................................... 224 4295 Street Pavement Restriping Program ............................................................................................... 252 4298 Street Resurfacing Project 2020-21 ................................................................................................... 256 4303 Street Resurfacing Project 2021-22 ................................................................................................... 258 4304 Street Resurfacing Project 2022-23 ................................................................................................... 260 Plan Street Resurfacing Project 2023-24 ................................................................................................... 264 Plan Street Resurfacing Project 2024-25 ................................................................................................... 266 Plan Street Resurfacing Project 2025-26 ................................................................................................... 268 Plan Street Resurfacing Project 2026-27 ................................................................................................... 270 New Street Resurfacing Project 2027-28 ................................................................................................... 272 3427 Technology Projects .............................................................................................................................. 72 4288 Traffic Studies & Minor Improvements ............................................................................................. 244 3448 Trail, Bicycle, Pedestrian Master Plan Update ................................................................................ 222 7126 Water Conservation Program .............................................................................................................. 308 7135 Water Leak Detection & Condition Assessment Program .......................................................... 314 7136 Water Master Plan Update .................................................................................................................... 316 New Water Meter Test Program ................................................................................................................... 328 7127 Water Supervisory Control & Data Acquisition .............................................................................. 310 New Watershed Analysis ............................................................................................................................... 138 7076 Well Upgrade Project ............................................................................................................................. 292 3700 Wrigley-Ford Creek Rehabilitation ..................................................................................................... 378 Index By Project Name
No. Project Name Page
Appendix
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Item # 1.
Abbreviations
AB Assembly Bill DPW Department of Public Works
ABAG Association of Bay Area Governments Dr. Drive
ac Acres DSA Division of the State Architect
AC Asphalt Concrete E. East
ACAMS Access Control and Alarm Monitoring System EIR Environmental Impact Report ACOE Army Corp of Engineers EOC Emergency Operations Center ADA Americans with Disabilities Act EPA Environmental Protection Agency ALPRs Automated License Plate Readers Expwy Expressway
Ave. Avenue FCC Federal Communications Commission
BAAQMD Bay Area Air Quality Management District FD Fire Department BART Bay Area Rapid Transit FEMA Federal Emergency Management Admin Blvd. Boulevard FF&E Furnishings, Fixtures, & Equipment CAD Computer Aided Design FSAS Fire Station Alert System Caltrans California Department of Transportation FY Fiscal Year CAP Climate Action Plan GHG Greenhouse Gas
CATV Cable Television GIS Geographic Information System CCPI California Consumer Price Index Gov. Government
CCTV Closed-Circuit Television GPS Global Positioning System CDBG Community Development Block Grant Haz Mat Hazardous Materials CEQA California Environmental Quality Act HOV High-Occupancy Vehicle CFD Community Facilities District HVAC Heating, Ventilating and Air Conditioning CIP Capital Improvement Program I Interstate
CMMS Computerized Maintenance Management
System ID Identification
CMO City Manager’s Office IT Information Technology
COPS Citizen Options for Public Safety Grant Imprv. Improvement CPI Consumer Price Index k Thousand
CRK Creek LAFCO Local Agency Formation Commission
Ct. Court LED Light-Emitting Diode
DB#
Basic Infrastructure Program Identification
Number in Milpitas Transit Area Infrastructure
Financing technical report dated June 2008 by
EPS
LID Local Improvement District
DG Decomposed Granite LLMD Light & Landscape Maintenance District DHS Department of Health Service LRT Light Rail Transit Appendix
City of Milpitas 413
430
Item # 1.
— Abbreviations (continued)
M Million S. South
MRP Municipal Regional Stormwater Permit SB Senate Bill MSC Milpitas Sports Center SB1
RMRA
Senate Bill 1 Road Maintenance and
Rehabilitation Account
MUSD Milpitas Unified School District SBWRP South Bay Water Recycling Program N. North SC Santa Clara
NFPA National Fire Protection Association SCADA Supervisory Control and Data Acquisition No. Number SCVWD Santa Clara Valley Water District
Nos. Numbers SF Square Feet
O&M Operating and Maintenance SFPUC San Francisco Public Utilities Commission OBAG One Bay Area Grant SJ San Jose
OES Office of Environmental Services SR237 State Route 237 OSHA Occupational Safety and Health Admin sq. ft. Square Feet PC Planning Commission Specs. Specifications
PD Police Department St. Street
Ped. Pedestrian Std. Standard
PG&E Pacific, Gas, & Electric STIP State Transportation Improvement Program Pkwy Parkway SVRCS Silicon Valley Regional Communications System
PMS Pavement Management System TASP Transit Area Specific Plan POC Pedestrian Overcrossing TADIF Transit Area Development Impact Fee PRV Pressure Reducing Valves TIF Traffic Impact Fee
PUC Public Utility Commission TOT Transient Occupancy Tax PW Public Works Department TPI Transit Performance Initiative Rd. Road UBC Uniform Building Code
RDA Redevelopment Agency UFMP Urban Forestry Management Plan Rehab. Rehabilitation UPRR Union Pacific Railroad
RFP Request for Proposal UUD Underground Utility District (Rmb) Reimbursement UPS Uninterrupted Power Supply
Reimb. Reimbursement Veh. Vehicle
ROW Right-of-Way VTA Santa Clara Valley Transportation Authority RMS Records Management System WPCP Water Pollution Control Plant RSFS Radar Speed Feedback Signage Wy. Way
R/W Right-of-Way YTD Year to Date
RWQCB Regional Water Quality Control Board
Appendix
414 City of Milpitas
431
Item # 1.
Glossary of Terms
Accomplishment – Programs and activities successfully completed in the prior fiscal year.
Agency Funds – One of four types of fiduciary funds. Agency funds are used to report resources held by the reporting government in a purely custodial capacity (assets equal liabilities).
Appropriation – An authorization made by the City Council that permits officials to incur obligations against and to make expenditures of resources. Appropriations are usually made for fixed amounts and are typically granted for a one-year period.
Assessed Valuation – The value of real property and improvements, as determined by the County Assessor, against which the property tax levy is assessed.
Asset – Resources owned or held by a government that have a monetary value.
Balanced Budget – A balanced budget is defined as a budget where the anticipated operating revenues and other financing resources including carryover of outstanding encumbrances from prior year are equal to or exceed operating expenditures.
Bond – A financial obligation for which the issuer promises to pay the bondholder a specified stream of future cash flows, including periodic interest payments and a principal repayment.
Budget – A plan of financial operation embodying an estimate of proposed expenditures for a given period of time and the proposed means of financing them.
Budget Calendar – The schedule of key dates which City government follows in preparation and adoption of the budget.
Building Permit Fee – Fee required for new construction or for any alteration or addition to a residence or commercial building. The fee is based on valuation. Electrical or plumbing/mechanical work also requires a similar permit with an itemized fee schedule.
Business License Tax – A tax imposed upon businesses in the community. The fee is a flat rate plus a minimal charge per employee.
Capital Assets – Assets of significant value and having a useful life of several years (the term fixed assets is also used).
Capital Budget – A plan of proposed capital expenditures and the appropriations to finance them. The capital budget is usually enacted as part of the complete annual budget that includes both an operating component and a capital component. The capital budget should be based on a capital improvement program (CIP) and is typically the first year of a multi-year CIP.
Capital Improvement – Projects which purchase or construct capital assets. Typically capital improvements include new street improvements, park development, the acquisition of land, major construction of public facilities, and major maintenance/repair projects such as street resurfacing or modifications to public facilities.
Capital Improvement Program – A comprehensive five-year plan of implementing proposed capital projects which identifies priorities as to need, cost, and method of financing during the next five years. The first year of the CIP is typically adopted as the current capital budget.
Capital Projects Fund – Fund type used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by proprietary funds).
Contractual Services – Services rendered to a government by private firms, individuals, or other governmental agencies. Examples include utilities, rent, maintenance agreements and professional consulting services.
Appendix
City of Milpitas 415
432
Item # 1.
Debt Service – Payment of interest and repayment of principal to holders of the City's debt instruments.
Department – An organizational unit of government which is functionally unique in its delivery of services.
Effectiveness – The degree to which an entity, program or procedure is successful at achieving its goals and objectives.
Efficiency – The degree to which an entity, program or procedure is successful at achieving its goals and objectives with the least use of scarce resources. Efficiency necessarily presupposes effectiveness.
Encumbrances – Commitments against an approved budget for unperformed (executed) contracts for goods and services. They cease to be encumbrances when the obligations are paid or otherwise terminated.
Enterprise Fund – Used to account for specific services, i.e. water and sewer, which are funded directly by fees and charges to external users.
Equipment Charges – Charges or "rental fees" charged to user departments to defray the cost of maintaining the equipment used and to replace the equipment when it exceeds its useful life.
Expenditure – The payment of cash on the transfer of property or services for the purpose of acquiring an asset, service or settling a loss.
Expense – Charges incurred for operations, maintenance, interest or other charges.
Final Budget – The budget document adopted by resolution following the budget hearings in June of each year. The document formally incorporates any Council changes to the preliminary budget, resulting from the budget hearings.
Fiscal Year – The financial year for the City of Milpitas is July 1 through June 30 of the subsequent year.
Fixed Assets – Assets of long-term character that are intended to continue to be held or used, such as land, buildings, machinery, furniture or other equipment.
Franchise Fee – A regulatory fee charged to utility companies for the privilege of doing business in the City of Milpitas, i.e. garbage franchise fee, gas and electric franchise fee, and nitrogen gas franchise fee.
Fund – An independent fiscal and accounting entity used to record all financial transactions related to the specific purpose for which the fund was created.
Gas Tax – Share of revenue derived from State taxes on gasoline.
General Fund – The main operating fund of the City.
Governmental Funds – Funds generally used to account for tax-supported activities. There are five different types of governmental funds: the general fund, special revenue funds, debt service funds, capital projects funds and permanent funds.
Infrastructure – The physical assets of a government (i.e. streets, water and sewer systems, public buildings and parks).
Interest – Income resulting from the prudent investment of idle cash. The types of investments are controlled by the City's Investment Policy in accordance with the California Government Code.
Level of Service – A description of the services provided, or activities performed, and the cost and personnel requirements.
Line Item – The description of an object of expenditure, i.e. salaries, supplies, contract services, etc.
Operating Budget – A financial plan for the provision of direct services and support functions.
Appendix
416 City of Milpitas
433
Item # 1.
Park Development Fee – The fee paid by a developer or sub-developer for park or recreation purposes in lieu of the dedication of land.
Prior-Year Encumbrances – Obligations from previous fiscal years in the form of purchase orders, contracts or salary commitments which are chargeable to an appropriation, and for which a part of the appropriation is reserved. They cease to be an encumbrance when the obligations are paid or otherwise terminated.
Proposed Budget – The budget document recommended by the City Manager that is approved as may be amended by the City Council during budget hearings. The hearings are held in May or June, and the approval of the Preliminary Budget gives spending authority effective each July 1st for the subsequent fiscal year.
Proprietary Funds – Funds that focus on the determination of operating income, changes in net assets (or cost recovery), financial position, and cash flows. There are two different types of proprietary funds: enterprise funds and internal service funds.
Redevelopment – The planning, development, replanning, redesign, clearance, reconstruction, or rehabilitation of real property, and the provision of such residential, commercial, industrial, public, or other structures appropriate to the general welfare of the City.
Reserves – A savings account maintained for restricted use, i.e. self-insurance programs, capital improvement projects, or for unrestricted use to protect the City from emergencies or unanticipated expenditures.
Special Revenue Fund – Used to account for revenue that is set aside for restricted use, e.g. gas tax receipts are set aside in such a fund to be used solely for street improvements.
Supplemental Appropriation – An additional appropriation made by the governing body after the budget year has started.
Taxes – Compulsory charges levied by a government for the purposes of financing services performed for the common benefit of the people. This term does not include specific charges made against particular persons or property for current or permanent benefit, such as special assessments.
Appendix
City of Milpitas 417
434
Item # 1.
435
Item # 1.
February 28, 2023
City Council Meeting
Presentations
Item No. 1: Review City Council Proposed 2024-2028 Capital Improvement Program City Council
Proposed 2024-2028
Capital Improvement
Program
February 28, 2023
2 Agenda
• Accomplishments
• Workplan Highlights
• Proposed 2024-2028 Capital Improvement Program
• City Council Referrals
• Council Discussion and Feedback
• Recommendation
Accomplishments
3 4
Utility Master Plans
5 Trail, Pedestrian, and Bicycle Master Plan, Climate
Action Plan Update,
and Feasibility of POC VTA Platform
Fire Station No. 2
Replacement
6 Street Resurfacing
2021-22
7 Alviso Adobe
Media & Exhibits
8 McCandless Park
Phase 1
9 Pedestrian Overcrossing Bridge
Mural at Piper/BART
10 11
Public Works Notable Projects
Facilities Water Fixtures Retrofit Project
Citywide LED Lighting Retrofit Project
Pilot Street Sweeping Program
Automated Water Meter Replacement
Program
PW/PD Building Signage, Boiler Repl.
Painting/Stucco Repairs
Fire Vehicle “No Smoke” System
12 Public Works Notable Projects
Pickleball Courts for Pilot Program
Hall Memorial Park Tennis Court
Resurfacing
Peter Gill Park Basketball Court
Resurfacing
Tom Evatt Park Basketball & Tennis
Court Repairs
Annual Spring 2022 Sidewalk Repairs
Main Lift Station Pump No. 3 Replacement
Projects scheduled to
be completed in 2023
McCandless Park
Phase 2
14 Valley Water Creek
Improvements
15 16
Milpitas Metro Specific Plan and
ADA Compliance Review
Park Rehabilitation Project
funded by ARPA
17 Description Amount
Health & Safety emergency
repairs
$2.1 million
Short-term improvements for
four parks in critical condition
$1.1 million
Short-term improvements for
eight parks in poor condition
$1.2 million
Total $4.4 million
18 Park Rehabilitation Project
funded by ARPA
10. Sandalwood Park
11. Sinnott Park
12. Strickroth Park
13. Starlight Park
14. Murphy Park
15. Robert E. Browne Park
16. Foothill Park
17. Ben Rodgers Park
18. Parc Metro West
19. Hidden Lake Park
20. Oliver W. Jones
1. Cerano Park
2. John McDermott Park
3. O’Toole Elms Park
4. Pinewood Park
5. Parc Metro Central
6. Parc Metro East
7. Selwyn Park
8. Sunnyhills Albert Augustine**
9. Tom Evatt Park**
*Parks in green are in good to fair condition; parks in blue are in poor condition; parks in red are in critical condition. **Sunnyhills Augustine & Tom Evatt Parks are included in both Public Works and Engineering projects.
19 Notable Projects
Street Resurfacing FY2022-23
Cardoza Park Softball Fields RFP
FS1 Modular Building Replacement RFP
Sports Center & Dixon Landing Electronic
Score Board Replacement
Annual Fall Sidewalk Repairs
Street Light & Signage Replacement Program
Community & Senior Center Solar Project
Proposed 2024-28
5-Year Capital
Improvement Program
21 Capital Improvement Program
• The Capital Improvement Program (CIP) is a 5-year budgeting and planning tool for infrastructure that is updated annually.
• The CIP document includes priority City Capital projects for new infrastructure and repairs/replacement of existing infrastructure backlog. • It outlines the improvements, associated expenditures, anticipated project schedules, and funding sources.
• The document is organized into six categories: Community, Parks, Streets, Water, Sewer, and Storm Drain Improvements.
• Only funding requests in the first year of the proposed 5-year CIP are funded which will be effective July 1st.
• Projects in the subsequent four years may be partially funded based on projected available funding or not funded at all.
22 Council Priority Areas
23 Project Prioritization Process
Immediate Health and Safety Concerns
Alignment with Council Priorities
Grant Funded
Operating Efficiency
Legal Mandates
Managing Staffing Resources
Project Schedule
Funding Source
Impact to Operating Budget
24 Economy and General Fund Forecast
As discussed during the January 31, 2023, City Council Budget Study Session:
• Based on new revenue information, labor contracts, and various funding and expenditure strategies, staff does not foresee a reduction in the current service levels. • Staff projects a balanced budget for FY 2023-24 and thereafter until the anticipated Measure F sunset.
• Due to the age of the City’s infrastructure such as parks, storm drain, public safety, facilities, and technology systems which is primarily supported by the General Fund , staff discussed the possibility of aligning the reserve policies to start addressing the long-term needs including technology, infrastructure, and other critical City programs and services.
• Staff will bring forward recommendations to the City’s reserve policies as part of the FY 2023-24 Proposed Operating Budget process.
25 2024-28 Proposed CIP Cost Summary
Community
9%
Parks
9%
Streets
29%
Water
25%
Sewer
27%
Storm
1% Project
Category
No. of
Projects
Project Cost
Estimates
Community 47 $22,562,000
Parks 16 $20,925,000
Streets 39 $69,720,500
Water 27 $61,413,000
Sewer 12 $65,770,000
Storm 7 $3,388,000
Total 148 $243,778,500
• Budget Includes Projects with Insufficient or No Funding value of $57M. ➢ $34.5M New Infrastructure Projects and $22.5M Existing infrastructure Backlog • Assumes sewer and water rates increases will be approved in March 2023 , otherwise increases from $57.0M to $107.6M
26 2024-28 Proposed
CIP Funding Summary
FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 Total
Est. CIP
Project
Cost
$30,581,000 $44,715,100 $84,006,100 $46,054,100 $38,462,100 $243,778,500 Est. Avail.
Funding $29,331,000 $30,420,100 $38,806,100 $38,024,100 $28,922,100 $165,503,500 External
Financing $1,250,000 $0 $20,000,000 $0 $0 $21,250,000
Insufficient or
No Funding $0 $14,295,000 $25,200,000 $8,030,000 $9,500,000 $57,025,000 The value Insufficient or No Funding assumes sewer and water rates increase will be approved in March 2023, otherwise increases from $57.0M to $107.6M
27 Proposed FY 2023–24 Cost Summary
Community
24%
Parks
6%
Streets
26%
Water
12%
Sewer
26%
Storm
6%
Project
Category
No. of
Projects Cost Estimates
Community
Improvements 18 $7,395,000
Parks 6 $1,655,000
Streets 10 $7,934,100
Water 6 $3,571,000
Sewer 5 $8,068,000
Storm 2 $1,958,000
Total 47 $30,581,100
28 Fiscal Impact FY 2023-24 Proposed
Capital Projects and Council Referrals
Description
General
Fund *
General
Gov’t CIP
Park
Fund Sewer Fund
Streets
Funds** Water Fund
Other
Funds*** Total
Available Fund
Balance as of
1/31/2023
$2,400,000 $6,100,000 $1,800,000 $28,700,000 $8,200,000 $19,800,000 $48,990,000 $115,990,000 FY 2023-24
Proposed
Capital Projects
$2,400,000 $4,459,000 $1,555,000 $8,320,000 $6,525,000 $3,823,000 $3,499,100 $30,581,000 Council Referrals $0 $0 $200,000 $0 $0 $0 $0 $200,000
Total Cost $2,400,000 $4,459,000 $1,755,000 $8,320,000 $6,525,000 $3,823,000 $3,499,100 $30,781,000 Remaining Fund
Balance $0 $1,641,000 $45,000 $20,380,000 $1,675,000 $15,977,000 $45,490,900 $85,208,900 * Total of $2.4m is funded through the General Fund Technology Replacement Reserve ($1.6M) and General Fund Facility Replacement Reserve ($800k)
**Includes Grants ($1.25M), Light and Landscape Maintenance District ($89.1k), Public Art ($50k), Storm Drain ($1.4M), Storm Drain General ($558k), and TASP Impact Fee ($152k) Funds.
***Includes Gas Tax Fund ($2.6M), Measure B ($1.7M), SB1 RMRA ($1.5M), Street Improvement Fund ($210K), and Vehicle Registration Fee ($500k).
29 FY 2023-24 Proposed
Community Projects
Project
No. Description
Rec. Funding
Amount Funding Source
2010 Land/Right-of-Way Value Determination $8,000 TASP
3403 Fire Station Improvement $500,000 Gen. Gov’t CIP
3406 City Building Improvement $730,000 Gen. Gov’t CIP
3422 City Building Roofing Repairs $350,000 Gen. Gov’t CIP 3427 Technology Projects $115,000 Gen. Gov’t CIP
3462 On-Call Facilities Maintenance & Repairs $400,000 Gen. Gov’t CIP 3465 Fire Station No. 1 Modular Building $200,000 Gen. Gov’t CIP 3467 Human Resources Information System $100,000 Sewer & Water Fund 3489 Public Art Project $50,000 Public Art Fund
3490 Capital Improvement Program Administration $720,000 Gen. Gov’t CIP, Sewer, TASP, Water 3496 GIS Development & Data Collection $142,000 Gen. Gov’t CIP, Sewer, Water 3497 Public Safety Mobile Computer Terminals $250,000 Gen. Gov’t CIP Continue
30 FY 2023-24 Proposed
Community Projects
Project
No. Description
Rec. Funding
Amount Funding Source
New Council Chamber AV System Replacement $800,000 General Fund New Financial System Enterprise Resource Planning $1,850,000 General Fund, Gen. Gov’t CIP New Median Conversion Project $300,000 Gen. Gov’t CIP
New Watershed Analysis $180,000 Gen. Gov’t CIP
New City Attorney Office $450,000 Gen. Gov’t CIP
New Gateway Signage $250,000 Developer Fee
Total $7,395,000
31 FY 2023-24 Proposed
Parks Projects
Project
No. Description
Rec. Funding
Amount Funding Source
3424 Citywide Park Rehabilitation $600,000 Park Improvement 3463 On-Call Parks & Landscaping Services $200,000 Gen. Gov’t CIP, Park 5505 Alviso Adobe HVAC Project $200,000 Park Improvement 5108 Sports Fields Turf Rehabilitation Program $300,000 Park Improvement 5113 Minor Sports Courts Rehabilitation $155,000 Park Improvement New Sport Center Football Bleacher
Replacement $200,000 Park Improvement
Total $1,655,000
32 FY 2023-24 Proposed
Streets Projects
Project
No. Description
Rec. Funding
Amount Funding Source
3402 McCarthy Blvd. LLMD Improvement 95-1 $66,500 LLMD
3411 Sinclair LLMD Improvement 98-1 $22,600 LLMD
3426 Annual Sidewalk, Curb & Gutter Repair $890,000 Gas Tax 3440 Annual Street Light, Signal and Signage $825,000 Gas Tax 3449 Street Landscape Irrigation Repair $360,000 Gen. Gov’t CIP 4267 Soundwall and Barrier Repair & Renovation $210,000 Street Improvement Fund 4283 ADA Curb Ramp Transition Program $400,000 Gas Tax
4295 Street Pavement Restriping $200,000 Gas Tax
4305 Street Resurfacing Project 2023-24 $4,000,000 Gas Tax, Measure B, SB1, VRF New Bicycle Improvement Project $1,000,000 Grant
Total $7,974,100
33 FY 2023-24 Proposed
Water Projects
Project
No. Description
Rec. Funding
Amount Funding Source
7110 Hydrant Replacement Program $90,000 Water Capital
7112 Reservoir Clearing $50,000 Water Capital
7126 Water Conservation Program $225,000 Water Capital
7133 Minor Water Projects $2,106,000 Water Capital
7137 On-Call Water Maintenance & Repair
Services
$350,000 Water Capital
New Cross Connection Control Program $750,000 Water Capital Total $3,571,000
34 FY 2023-24 Proposed
Sewer & Storm Drain Projects
Project
No. Description Rec. Funding Amount Funding Source
7110 Flap Gate Replacement $400,000 Storm Drain Fund
7112 Storm Drain System Rehab $1,558,000 Storm Drain Fund Total $1,958,000
Project
No. Description Rec. Funding Amount Funding Source
6118 SJ/SC Regional Waster Water Facility $6,810,000 Sewer Infrastructure & Treatment
6124 Sewer Pump Station Rehab. Program $575,000 Sewer Infrastructure 6126 Minor Sewer Projects $50,000 Sewer Infrastructure
6134 On-Call Sewer Maintenance & Repair Services $100,000 Sewer Infrastructure New Sanitary Sewer CCTV Inspections &
Improvements
$533,000 Sewer Infrastructure
Total $8,068,000
35 FY 2023 – 24 Funding Summary
CIP Category
Description
General
Fund*
General
Gov’t CIP
Park
Fund
Sewer
Fund
Streets
Funds**
Water
Fund
Other
Funds*** Total
Community $2,400,000 $4,039,000 $0 $252,000 $0 $252,000 $452,000 $7,395,000 Parks $0 $100,000 $1,555,000 $0 $0 $0 $0 $1,655,000
Streets $0 $320,000 $0 $0 $6,315,000 $0 $1,089,100 $7,934,100 Water $0 $0 $0 $0 $0 $3,571,000 $0 $3,571,000
Sewer $0 $0 $0 $8,068,000 $0 $0 $0 $8,068,000
Storm Drain $0 $0 $0 $0 $0 $0 $1,958,000 $1,958,000
Total $2,400,000 $4,459,000 $1,555,000 $8,320,000 $6,315,000 $3,823,000 $3,499,100 $30,581,100 * Total of $2.4m is funded through the General Fund Technology Replacement Reserve ($1.6M) and General Fund Facility Replacement Reserve ($800k).
**Includes Grants ($1.25M), Light and Landscape Maintenance District ($89.1k), Public Art ($50k), Storm Drain ($1.4M), Storm Drain General ($558k), and TASP Impact Fee ($152k) Funds. ***Includes Gas Tax Fund ($2.6M), Measure B ($1.7M), SB1 RMRA ($1.5M), Street Improvement Fund ($210K), and Vehicle Registration Fee ($500k).
36 Proposed General Government
CIP Funded Projects
Project
No Description
Rec. Funding
Amount
Existing Projects
3403 Fire Station Improvements $500,000
3406 City Building Improvements $730,000
3422 City Building Roofing Repairs $350,000
3427 Technology Projects $115,000
3449 Street Landscape Irrigation Repair $320,000
3462 On-Call Facilities Maintenance & Repairs
Services
$400,000
3463 On-Call Parks and Landscaping Services $100,000
3465 Fire Station No. 1 Modular Building $200,000
3490 Capital Improvement Program Admin. $252,000
3496 GIS Application Develop. & Collection $62,000
3497 Public Safety Mobile Computer Terminals $250,000
Subtotal $3,279,000
Project
No Description
Rec. Funding
Amount
New Projects
New Financial System Enterprise Resource
Planning
$250,000
New Median Conversion Project $300,000
New Watershed Analysis $180,000
New City Attorney Office $450,000
Subtotal $1,180,000
Total amount funding by
General Gov’t CIP Fund $4,459,000
Projects with Insufficient
or No Available Funding
38 Projects with Insufficient or
No Funding 2025-2028
Project
Category
FY2024-25 FY2025-26 FY2026-27 FY2027-28 Total
Community $3,285,000 $2,620,000 $2,470,000 $2,470,000 $10,845,000 Park $8,955,000 $3,155,000 $2,655,000 $955,000 $15,720,000 Streets $2,055,000 $19,425,000 $1,475,000 $3,075,000 $26,030,000 Water $3,000,000 $3,000,000
Sewer $0
Storm Drain $1,430,000 $1,430,000
Total (Value of
Funding Need)
$14,295,00
0 $25,200,00
0 $8,030,000 $9,500,000 $57,025,00
0 • The value assumes sewer and water rates increase will be approved in March 2023 , otherwise increases from $57.0M to $107.6M Community
19%
Park
28%
Storm
2%
Streets
46%
Water
5%
Sewer
0%
New
Infrastructure
40% ($22.5M)
Ex. Infrastructure
Backlog
60% ($34.5M)
39 New Infrastructure Projects with
Insufficient or No Funding 2025-2028
CIP
No. Description Estimated Budget
Funded
to Date
Funding
Need
2002 2nd SCVWD Water Reservoir & Pump
Station
$25,000,000 $23,000,000 $2,000,000
2009 SCVWD Second Water Supply Turnout $3,000,000 $2,000,000 $1,000,000 2018 Montague Ped. Overcrossing at Penitencia $25,000,000 $10,600,000 $14,400,000 3425 Main St. Utility Undergrounding $2,280,000 $180,000 $2,100,000 3430 Main St. Street Light Project $5,100,000 $300,000 $4,800,000 3491 Cardoza Park Softball Fields Improvement $7,800,000 $800,000 $7,000,000 5110 Sandalwood Park Renovation $2,675,000 $475,000 $2,200,000 New Sport Center Football Bleacher
Replacement
$1,200,000 $200,000 $1,000,000
Funding Gap Total $34,500,000
40 Funding Needs beyond 5-Year
$427.3M in funding needed for Projects beyond 5-year CIP Community Improvements (Funding Source: General Gov’t CIP Fund) • Fire Station No. 1 Building & Site Improvements ($7.0M) • Fire Station No. 3 Replacement ($20.0M)
• Public Works/Police Department Facility Improvement ($26.6M) • Energy Management System Upgrades at City Hall ($3.0M) • Computer Aided Dispatch Replacement ($3.0M)
Park Improvements (Funding Source: General Gov’t CIP & Park Funds) • 16 Park Renovation & 11 Park Improvement Projects ($70.8M) Street Improvements(Funding Source: Gas Tax Funds)
• Trail Master Plan Improvements ($71.2M)
• Railroad Ct. and Gill Park Pedestrian Bridges Replacement ($9.0M) 41 Funding Needs beyond 5-Year
Storm Drain Improvements (Funding Source: General Gov’t CIP Fund) • Pump Station Improvement or Replacements ($27.7M)
• Master Plan Storm Infrastructure Improvements ($29.0M) Water Improvements(Funding Source: Water Fund)
• Curtis Well Facility ($6.0M)
• Master Plan Water Infrastructure Improvements ($48.9M) Sewer Improvements(Funding Source: Sewer Fund)
• Master Plan Sewer Infrastructure Improvements ($63.3M) 42 Projects with Insufficient or
No Funding
Ex. Infrastructure
Backlog*
New
Infrastructure
Projects Total
5-Year
Budget
$34,500,000** $22,500,000 $57,000,000
Beyond
6 Years –
no
source
$230,250,000*** $197,200,00 $427,450,000
Total $264,750,000 $219,700,000 $484,450,000
Ex. Infrastructure
Backlog 5yr…
Ex. Infrastructure
Backlog 6yr+
47% ($230.3M)
New Infrastructure
Project 5yr…
New Infrastructure
Project 6yr+
41% (197.2M)
*Reflects work from parks, storm, sanitary and water master plans. Additional work to be done on facilities and public ROW estimates to ensure accuracy of this number. Add'l work could lead to this number increasing in future reports.
**This backlog of $34.5 million assumes the current rate fee adjustment proposals will be approved by the City Council in Spring of 2023. If not, this number would increase by $107.6; ***Of this $230 million, approximately $118 million is expected to be raised through ongoing sanitary sewer and water rate fee adjustments
43 Funding Needs Focus - Parks
24 Per Master
Plan:
Parks in
Good to Fair
Condition
12 Per Master
Plan:
Parks in
Poor (8) to
Critical (4)
Condition
$8M
HIGH PRIORITY
REPAIRS:
$4.4M funded
through ARPA
Funding Gap
$3.6M
$85M
LONG TERM
RENOVATION:
Most parks
over the next
20 years
ARPA funded improvements for 20 parks:
• $2.1M for Health & Safety emergency repairs $2.1M
• $1.1M for Short-term improvements for four parks in critical condition • $1.2M Short-term improvements for eight parks in poor condition City Council Referrals
45 City Council Referrals
Item Name Status Next Steps
Items previously approved by Council or continuing Council direction:
Staff recommends including in Proposed CIP
Pickleball Project • Item approved by Council on 1/25/2022. • Pilot is currently underway.
• Permanent funding needed is up to $200,000.
• Based on Council direction, item can be
incorporated into the FY 2024-28 CIP, with
funding available in FY2023-24.
• Potential funding amount: $200,000
• Potential funding source: Park Fund
Police Substation on
City owned Parcels 2
and 3 (1452-1488 S.
Main St.)
• Item discussed by Council on 12/7/2022.
• Require a feasibility study and a cost estimate.
• Could potentially be combined with other public
safety functions such as Emergency Management
functions.
• Based on Council direction, item can be
incorporated into the FY 2024-28 CIP, with
funding available in project.
• Potential funding amount: $200,000 (study)
• Potential funding source: Transit Area/Metro
Specific Plan Impact Fees, General Gov’t CIP
Fund
46 Pickleball Courts Project
• Pilot Pickleball Program launched in Summer
2022:
• Gill Park enhancements included two (2)
courts.
• Hall Park enhancements included six (6)
courts.
• Permanent conversion of an existing facility to
pickleball is expected to cost approximately
$200,000
• Staff recommends a $200,000 allocation, with
location TBD after further outreach completed.
47 Police Substation on City owned
Parcels
• Assessment of improvements needed to
determine if the building could be converted to
temporary Police Substation.
• Staff will engage an architect to analyze
potential options
• Pending approval, analysis expected to be
completed by Fall 2023
• Staff recommends $200,000 allocation of
funding for feasibility analysis
48 City Council Referrals
Item Name Status Next Steps
Items previously approved by Council or continuing Council direction:
Staff recommends holding off on funding at this time, pending further project development and/or funding identification.
Teen Center • On 2/7/2023 Council prioritized this item for additional analysis.
• Potential costs will be dependent upon the analysis.
• This project will not be included in 2024-2028
CIP but may be included in future CIP based on
survey results.
• Potential Funding amount: TBD
Community Garden
at Vasona and Adobe
Avenue
• On 2/7/2023, Council directed to perform a
community survey.
• If this use is supported, the next step would be to
allocate $50,000 for a feasibility study.
• Project will not be included in 2024-28 CIP but
may be included in future CIP based on survey
results.
• Potential funding amount: $50,000 (for
Feasibility analysis)
S. Main St. Street
Lights and Utility
Undergrounding
Projects
• Contingent on adoption of the Main Street/ Gateway
Specific Plan and establishment of impact fees.
• Estimated cost for utility undergrounding is $2.1M.
• Estimated cost to install decorative lighting from
Carlo St to Great Mall Parkway is $10M.
• Project in the 2024-2028 CIP as unfunded in the
out-years.
• Potential funding amount: $2.1M to $10M
49 Teen Center
• In July 2012, the Teen Center at the Sports Center was closed due to budget cuts;
• In November 2018, City Council re‐opened the Teen Center at the Senior Center.
• In February 2022, City Council provided direction to staff to analyze potential options for Teen Center (remain at Senior Center or relocate back to Sports Center)
• Staff recommends holding off on funding allocation until analysis completed.
Initial survey to be completed in next two months.
50 Community Garden at Vasona and
Adobe Avenue
• Vacant street right of way, former basketball
court;
• Late 2022 inquiry as to suitability for
community garden;
• On February 7, 2023, Council directed staff to
conduct community outreach;
• If community support, next step would be
formal feasibility analysis, $50,000;
• Staff recommends holding off on allocation
of funding pending results of community
outreach.
51 S. Main Street Decorative Lights &
Utility Underground Projects
• Project No. 3430 S. Main Street Light project is
in the proposed five-year CIP provides for the
design and construction of decorative lights
and signal improvements along South Main
Street.
• Total cost estimate $2.1 M to $10 M
• Staff recommends holding off on allocation
pending Milpitas Gateway-Main Street fee
analysis completion in 2024.
52 City Council Referrals
Item Name Status Next Steps
Items previously approved by Council or continuing Council direction:
Items are funded in previous CIP, Proposed CIP, or through other methods.
Selwyn Park Short-
Term
Improvements
• On 2/21/2023 Council provided direction to use
$97,000 of ARPA funding to implement short-term
improvements at Selwyn Park.
• Project will be funded through ARPA and will
be included in the 2024-2028 CIP.
• Funding Source: ARPA
Skatepark Memorial
Plaque
• This item was initially introduced on 6/7/2022.
• On 2/7/2023, Council provided direction to install
plaque.
• No additional funding is required will be
within existing budget appropriations.
Automated License
Plate Readers
(ALPRs)
• There was a question about the project at
1/31/2023 Budget Study Session.
• As part of CIP 3459, the Police department has
installed 35 ALPRA/Cameras citywide.
• On 9/20/2022, Council extended the lease
agreement of the ALPRA until 2024 and to install
up to 10 cameras citywide.
• This project is fully funded in 2024-2028 CIP
• Funding Source: General Gov’t CIP Fund,
Grants
53 City Council Referrals
Item Name Status Next Steps
Additional items not currently funded or prioritized:
Navigation Center • Item previously considered but not prioritized by Council. • Item was re-introduced on 1/31/2023.
• In accordance with Council approved policy, item will be discussed at the next prioritization in June 2023
• Will not be funded in FY 2023-24.
• Could be included as an unfunded project in 2024-
2028 CIP, if directed by Council.
• Potential Funding Source: General Gov’t CIP
Larger message sign
at City Hall
• Item was introduced on 2/21/2023.
• Will be discussed at the next Council prioritization
session in June 2023.
• Will not be funded in FY 2023-24.
• Could be included as an unfunded project in 2024-
2028 CIP, if directed by Council.
• Potential Funding Source: General Gov’t CIP
Cesar Chavez
Community Garden
• Community garden improvements in-line with February 6, 2023 PRCRC recommendations.
• Funding amount is TBD.
• Will not be funded in FY 2023-24,
• Could be included as an unfunded project in 2024-
2028 CIP if directed by Council.
• Potential Funding Sources: General Gov’t CIP, Park
Satellite Consulate
Office
• Item previously considered but not prioritized by Council • Item was re-introduced on 1/31/2023.
• In accordance with Council approved policy, item will be discussed at the next prioritization in June 2023
• Will not be funded in FY 2023-24.
• Could be included as an unfunded project in 2024-
2028 CIP, if directed by Council.
• Potential Funding Source: General Gov’t CIP
Gill Park additional
Lighting
• Vice Mayor Chua inquired about item on 2/21/2023.
• Staff will review the request and discuss options.
• Will not be funded in FY 2023-24.
• Could be included as an unfunded project in 2024-
2028 CIP, if directed by Council.
• Potential Funding Sources: General Gov’t CIP, Park
54 Conclusion
Grand Summary (Page 11)
• Funding 48 Projects in FY 2023-24
• Funding in FY 2023-24: $30,581,000
• 2024-28 Funding: $243,778,500
• Funding Gap Amount: $57,025,000 for approved projects; $484M for all projects
• 21 New Projects Added to CIP
55 CIP Calendar and Process
Date Action
✓Feb 28 Proposed CIP Document Presentation to City
Council
March 6 Parks Recreation and Cultural Resources
Commission (PRCRC)
March 21 Prop 218 Water, Wastewater Rate Increase
Public Hearing
March 22 Planning Commission review for General Plan
Conformance
April 18 Council consideration and adoption of 5 Year
CIP
June 6 Public Hearing and Budget Adoption
56 Council Discussion
• Council feedback on proposed CIP projects
• Does Council support the proposed investments of
$200,000 for pickleball and $200,000 for police
substation feasibility analysis?
57 Recommendation
Receive presentation on Proposed 5-Year 2024-2028
Capital Improvement Program and projects to be funded
through the American Rescue Plan Act and provide
feedback to staff and find a CEQA exemption.
58 Thank you