CITY OF MILPITAS
FINANCE SUBCOMMITTEE
October 23, 2023 Finance Subcommittee Page 1
SPECIAL MEETING
AGENDA
2:30 PM. – 3:30 P.M.
Monday, October 23, 2023
1ST Floor Committee Conference Room
455 E. Calaveras Blvd, Milpitas
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Approval of Agenda: October 23, 2023
5. Approval of Meeting Minutes: August 24, 2023
6. Public Forum
Members of the audience are invited to address the subcommittee on any subject not on the agenda.
Speakers must state their name (address is optional) for the record and limit their remarks to three minutes or less. For items not listed on the agenda, no response is required of City staff or the subcommittee. However, the subcommittee may ask staff to place the item on a future meeting agenda.
7. Announcements
8. Business Items
i. Report of City Manager Approved Contracts, ARPA Related Contracts, and the City Manager’s Procurement Card Activity – August 2023
a. Recommendation: Receive August 2023 Report
ii. Report of City Manager Approved Contracts, ARPA Related Contracts, and the City Manager’s Procurement Card Activity – September 2023
a. Recommendation: Receive September 2023 Report
iii. Discuss invoice payment (July 2023) and measures taken
iv. Discuss monetary level of the City Manager’s Office contract authority
v. Discuss financial outcomes of Retro Milpitas Event
9. City Staff Comments
10. Adjournment
October 23, 2023 Finance Subcommittee Agenda Page 2
KNOW YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE
Government’s duty is to serve the public, reaching its decisions in full view of the public.
Commissions and other agencies of the City exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and the City operations are open to the people’s review.
For more information on your rights under the Open Government Ordinance or to report a violation, contact the City Attorney’s office at Milpitas City Hall, 455 E. Calaveras Blvd., Milpitas, CA 95035 e-mail: [email protected] / Phone: 408-586-3040
The Open Government Ordinance is codified in the Milpitas Municipal Code as Title I Chapter 310 and is available online at the City’s website www.milpitas.gov by selecting “I Want to . . . View “ link.
Materials related to an item on this agenda submitted to the Commission after initial distribution of the agenda packet are available for public inspection at the City Clerk’s office at Milpitas City Hall, 455 E. Calaveras Blvd., Milpitas and on the City website. Commission agendas and related materials can be
viewed online: http://www.milpitas.gov/our-government/commission/ (select meeting date)
APPLY TO SERVE ON A CITY COMMISSION
Commission application forms are available online at http://www.milpitas.gov or at Milpitas City Hall.
Contact the City Clerk’s office at 408-586-3003 for more information.
If you need assistance, per the Americans with Disabilities Act, for a City of Milpitas public meeting, please call Paulina Gadda at 408-586-3125 or send an e -mail to [email protected] prior to the meeting. You may request a larger font agenda or arrange for mobility assistance. For hearing assistance, headsets are available in the City Council Chambers for all meetings.