City Council
Carmen Montano, Mayor
Evelyn Chua, Vice Mayor
Anthony Phan, Councilmember
Hon Lien, Councilmember
Garry Barbadillo, Councilmember
1. Call to Order /Roll Call / Pledge of Allegiance
2. Approval of Agenda: February 14, 2024
Approved by Mayor and Vice Mayor
3. Approval of Minutes: October 25, 2023
Approved by Mayor and Vice Mayor
4. Public Forum
Members of the audience are invited to address the Subcommittee on any subject not on the agenda. Speakers must state their name and address for the record, and limit their remarks to under three minutes. As an unagendized item, no response is required of City staff or the Subcommittee; however, the Subcommittee may agendize the item for a future meeting.
None
5. Business Items (Review and Discuss Transportation Related Topics) a. Citywide Pavement Condition Report
Staff gave an update on the City’s pavement condition, proposed budget and preliminary plan for future paving projects.
As background, the Metropolitan Transportation Commission (MTC) is the regional transportation authority over the nine Bay Area county region. MTC manages the Pavement Management Program (PMP) that local agencies can be certified through in order to qualify for regional discretionary funds.
Certification occurs typically every other year. Milpitas has been certified in 2018, 2020, 2022 and 2024. Upon completion, the Pavement Management Technical Assistance Program (PTAP) includes a) Quality Management Report on pavement conditions, b) Budget Options Report, c) Five-year personalized plan/recommendation and d) a PMP certification which qualifies the local agency to apply for regional funding opportunities.
Mayor asked if funds are provided to cities that are doing well or to those who need to repair roadways. Staff clarified that considerations include when the Members of Subcommittee
Carmen Montano, Member
Evelyn Chua, Member
City Council Transportation Subcommittee
Committee Conference Room
455 East Calaveras Blvd.
Milpitas, CA 95035
Wednesday, February 14th, 2024
4:00 PM
City last applied for a grant, the amount of area that the City was planning to survey, and how much could be provided as a local match (typically 10%).
Staff reported that the City’s current PCI is 71. Approximately 60% of roads are in good condition, >25% is in fair condition and the remainder is in poor or very poor condition.
There was a discussion regarding the PCI conditions in relation to lower income census tracts.
Reviewed resurfacing projects from 2020 through future 2025 projects.
Staff noted that MTC’s Pavement Management Strategy is to focus on streets that require lower-cost preventative maintenance in order to extend functional life and turns out to be more cost-effective in the end. The budget and treatment recommendations described in the PTAP report follow this approach.
MTC’s maintenance philosophies are ranked from most to least amount of work as follows: a) reconstruct/full depth reclamation, b) thick overlay/mill & fill/cold in-place recycling, c) cape seal, d) thin overlay, e) slurry seal and f) no action.
Staff presented a map of future, proposed treatments based upon current pavement conditions throughout the City.
Staff presented (4) budget scenarios which outlined how different amounts of funding would impact PCI levels. Scenario 1, Unconstrainted, would require an average annual budget of $19 million and increase the City’s PCI to 84.
Scenario 2, Current Investment Level, would require an average annual budget of $4.5 million and maintain a 71 PCI. Scenario 3, Increase PCI by 5, would require an average annual budget of $8 million and increase the City’s PCI to
76. Scenario 4, Zero Funding, would result in decreasing to a 63 PCI.
Mayor and Vice Mayor noted that the public has a keen interest in well- maintained roadways which can also be a very visible eyesore.
Staff noted that a majority of the monies for the resurfacing program comes from grant funding (i.e. VTA’s 2016 Measure B, Vehicle Registration Fee Program, and State’s SB1 Road Maintenance Program).
Vice Mayor discussed Scenario 3 which would require further money, but could be considered as a one-time expense only.
Staff presented the preliminary 5-year plan based upon the recommendations of the Quality Management Report and which would maximize the value of the available funds. The next upcoming project would focus on Great Mall Parkway Phase 1 and Thompson St/Ct. Construction begins in Summer 2024. 2025 would include Great Mall Parkway Phase 2, Tasman Dr. & Alder Dr, and Dempsey Rd. There was further discussion regarding Dempsey Rd.
Staff to check to see if Mayor’s streets are covered by the HOA.
Further discussion about how lower income census tracts could benefit if (Council) decides on an increased budget.
Vice Mayor suggested informing the public about the City’s “green” streets.
6. Other Topics
Mayor asked about staff looking into the area around South Abel and Serra Way. Also asked about doing a circulation study which staff confirmed was done in a different format.
Vice Mayor noted that there was a $750,000 funding announcement at the VTA Policy Meeting available to cities in relation their transportation projects.
7. Next Proposed Meeting Date: Wednesday, April 10, 2024
8. Adjournment
KNOW YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions and City agencies exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and the City operations are open to the people’s review.
Materials related to an item on this agenda submitted to the subcommittee after initial distribution of the agenda packet are available for public inspection on the City website. The subcommittee agendas and related materials can be viewed online at: http://www.milpitas.gov/our-government/committees-and-others/city-council- transportation-subcommittee/ (select meeting date).
For more information on your rights under the Open Government Ordinance or to report a violation of the ordinance, contact the City Attorney’s office at Milpitas City Hall, 455 E. Calaveras Blvd., Milpitas, CA 95035 e-mail: [email protected] / Phone: 408-586-3041 The Open Government Ordinance is codified in the Milpitas Municipal Code as Title I Chapter 310 and is available online at the City’s website www.milpitas.gov by selecting from Online Services the link to Milpitas Municipal Code link.