Attachement 1
List of Councilmember Agenda Item Requests
9 Staff to have staff complete analysis if, working with the County, it would be beneficial to have a location where residents can pickup Narcan
Chua 9/5/2023 No Fire Public Safety February 2024 update: Fire Staff is developing a informational memo for Council that will provide an update on various programs and actions that can be implemented in the community to minimize the impacts of the Opioid Epidemic. Fire anticipates that the information will be ready to share with Council by March 2024.
November 2023 update: Staff will provide an update on this analysis to the Mayor and City Council by the end of 2023.
10 Recreation & Community Services Depatrment to Review of potentially returning additional programs for Bingo
and Senior Trips
Chua 11/7/2023 No Recreation Community
Wellness & Open
Space
February 2024 Update: Staff is assessing Bingo equipment and will be starting a new Bingo license application in Spring 2024. Staff is assessing alternate ways to provide trips to seniors until and potentially after the new van has been purchased.
November 2023 update:
Bingo: Senior Center Bingo participation had reduced drastically before the pandemic with an average of 20 people per session. Contributing factors could have been the normal loss of participants due to moving away, moving into care homes, and/or the opening of Milpitas Charity Bingo. Staff has heard from some seniors that the buy-in costs at Charity Bingo are too expensive.
Recreation program staff is currently investigating the option of renewing the City’s Bingo License and potentially bringing back the program opportunity utilizing volunteers. Staff will report back to the City Council once this analysis is completed.
Trips: The Senior Center has monthly meetup trips at local destinations. There is also the “Foodie Club” which is an open club of senior center members that meet once a month at a Milpitas restaurant. The large Senior Center Bus that was previously used to transport Seniors to these destinations is has been decommissioned as it met the end of it’s useful life. The City has funding for a new van. Once this new van is purchased, staff will resume a hybrid trip program that will both meet up with seniors who can drive and transport seniors who cannot to destinations. Given overall nationwide fleet procurement challenges, it is anticipated that the purchase of this van would take up to 9 months.
11 City Employment Job Fair at City Hall Chua 5/2/2023 No Human Resources Governenace & Administration
February 2024 Update: Staff is partnering with Recreation and Community Services to identify 1-2 existing community events this yearr for HR to host a "Careers with the City of Milpitas" table to share information about open opportunities and education about the mission driven work of our full service City.
November 2023 update: Staff will coordinate with an upcoming community event to staff a table to promote employement opporutnities within the City of Milpitas.
June 2023 update: Staff is evaluating synergies with existing Economic Devlopment activities and endeavors to which recruiting efforts can be incorporated and creates space for multiple events throughout the year increasing overall exposure to local talent.
No. Topic
Requested
By
Date
Requested
Requires more than 4
hours of additional
staff time Department / Office
Council Priority
Area(s) Status
Additional Resources/Funding
Needed or Deferral of Council
Approved Programs
Attachement 1
List of Councilmember Agenda Item Requests
12 Look into possibility of Senior citywide discount from all Milpitas businesses.
Barbadillo 2/7/2023 Yes City Attorney/City
Manager
Community
Wellness & Open
Space
February 2024 update: At the January 30, 2024 Operating budget study session consensus was received to allocate funding towards this effort as part of the Fiscal Year 2024-2025 Operating budget. Further work on this item is pending budget allocation, however staff is in the process of meeting with a survey consultant to receive a firm cost estimate on a potential survey of businesses for this proposal.
November 2023 update: Staff have begun preliminary investigation into alternatives and staff anticipates being able to frame potential options and next steps more thoroughly by early 2024.
June 2023 update: see attached writeup
13 Satellite Consulate Office Montano 2/28/2023 Yes Economic Development Economic Development &
Job Growth
February 2024 Update:
Economic Development contacted the Philippine Consulate General, San Francisco, Consulate General of India, Consulate General of Vietnam, and the Consulate General of the People’s Republic of China via email and voicemail messages in 2023. Staff heard back from the Philippine Consulate General only.
Economic Development and Recreation and Community Services staff have coordinated service on April 13, 2024 for a Consular Outreach Mission to be held at the Community Center Auditorium.
November 2023 update: The Office of Economic Development is coordinating with the Recreation & Community Services team and the Phillippine Consulate General (San Francisco) to coordinate an outreach event at the Milpitas Community Center. The current target date for this outreach is a Saturday in January 2024.
June 2023 update: see attached writeup
14 City Manager to look into defining either a
standalone teen center or updating information to
indicate the Senior Center also functions as a Teen
Center
Chua 9/20/2022 Yes Recreation & Community
Services
Community
Wellness & Open
Space
February 2024 update: Staff conducted multiple survey outreach efforts resulting in lower than anticipated participation. Initial results are being reviewed and staff will follow up with the City Council on next steps.
November 2023 update: Staff is conducting a Teen Center User Survey with the teens of Milpitas ages 12 - 18. Feedback from this survey is anticipated to be completed by mid November 2023.
June 2023 update: A Teen Center Survey has been released and is currently gathering responses. It is anticipated that data on the use of the center and/or its programs relative to it's proximity to home and/or school, and the type of programming desired will provide the input needed for the resolution to this request.
No. Topic
Requested
By
Date
Requested
Requires more than 4
hours of additional
staff time Department / Office
Council Priority
Area(s) Status
Additional Resources/Funding
Needed or Deferral of Council
Approved Programs
Attachement 1
List of Councilmember Agenda Item Requests
15 City Manager to look into implementing a workshop for small businesses on the bidding process for projects in the city.
Chua 8/9/2022 Yes City Manager/Economic
Development/Public
Works/Engineering
Economic
Development &
Job Growth
February 2024 Update: Staff will either present or have a booth to share information about the City's bidding process at the Milpitas Small Business Expro on Saturday, April 20, 2024.
November 2023 udpate: Staff presented in August to the Economic Devleopment and Trade Commission. Feedback was received regarding the need for more thorough metrics regarding current local business partipation and goals of the program.
June 2023 update: Staff was scheduled to provide a report to the Economic Development and Trade Commission on June 12, 2023 however that meeting with postoned due to lack of quorum. Staff will present to the Commission at the next avaialble date. Further analysis on options and alternatives to connect more local and local small City of Milpitas businesses to our procurement processes will continue through 2023.
16 Discuss converting vacant lot that was a basketball court into a community garden at Vasona and Adobe.
Montano 8/16/2022 Yes Recreation & Community
Services/Engineering
Community
Wellness & Open
Space
February 2024 Update: Based on community fedback and higher priority park improvements to be funded throughout the City, staff is not recommending to fund this project in the FY 2024-2025 Proposed CIP Budget. If funding is not secured in the Fiscal Year 2024-2024 Budget process this item will be closed out until such time as funding is secured.
November 2023 update: As the survey was completed, this item is on hold pending potential future capital budget allocation.
June 2023 update: Staff conducted a survey of residents within an 800 foot radius from Adobe Ave., asking for feedback on potential recreational improvements to the area. Notification was sent via postcard to individual homes, NextDoor, Facebook, and Instagram. The survey was out for 3 weeks and 43 responses were received. Of those received, 16 identified themselves as living in the Adobe Ave/Vasona St. Neighborhood. The majority of residents currently use Adobe Ave to walk to school (Curtner Elementary) and as a pedestrian trail for fitness. Survey takers responded most favorably to turning the area into a parklet with some benches and greenery, followed by interest in a community garden. Residents indicated some concern over new uses of the area creating a noise and loitering issue in the neighborhood. Staff will present consolidate responses to the Mayor and City Council to receive further direction at the next priority setting meeting.
No. Topic
Requested
By
Date
Requested
Requires more than 4
hours of additional
staff time Department / Office
Council Priority
Area(s) Status
Additional Resources/Funding
Needed or Deferral of Council
Approved Programs
Attachement 1
List of Councilmember Agenda Item Requests
17 Pickleball Pilot Project Chua 2/28/2023 Yes Recreation & Community Services
Community
Wellness & Open
Space
February 2024 update: A new community survey was conducted from December 2023 through January 2024. A community meeting was held on February 8, 2024 to receive futher input. Staff expects to return to the City Council for a final recommendation on the use of Hall Park Courts for tennis and/or pickleball in March 2024.
November 2023: Staff is currently engaged in a communtiy outreach process to determine the potential uses of the City Council allocated $100,000 to create a permanent pickleball opportunity in Milpitas. Staff anticipates returning to the City Council with a recommendation on this prior to the end of 2023.
Recently the tennis community has engaged of the tennis around this project topic, and so staff anticipates returning to City Council with a recommendation after the first of the year.
June 2023 update: The Pickleball Pilot program concludes at the end of July.
Due to it's documented success, City Council has provided budget allocations of $100,000 for permanent pickleball courts. Until such time as the court system(s) are in place, pickleball will continue as operating at Hall Park Tennis Courts and Gill Park Handball courts. Additionally, staff will work to phase out Pickleball at the Browne Tennis Courts, based on feedback by City Council at the approval of the Pickleball Pilot Program.
18 Main Street Infrastructure Projects Montano 2/28/2023 Yes Engineering Transportation & Transit
February 2024 Update: Staff is still working on determine how to best use and access the $500,000 that was received during the 2023 Federal earmark process. Additionally, staff has listed this as a priority project for 2024 potential State and Federal earmark dollars.
November 2023 update: As part of the 2023 Federal appropriations process, $500,000 of the requested $2.1 million was received for the Main Street lighting project. Staff will work with federal and state represenatives to review options for use of this funding over the next several months (often it takes several months after the budget is passed in order for staff to be able to work with the Federal Agency repsonsible for use of funds received).
Prior update: As part of the 2023 State and Federal appropriations processes, both State Assemblymember Alex Lee and Federal Represenative Ro Khanna have requested funding for Main Street infrastructure improvements. Further information on whether these appropriation requests are apporved will be avaialble in late 2023.
No. Topic
Requested
By
Date
Requested
Requires more than 4
hours of additional
staff time Department / Office
Council Priority
Area(s) Status
Additional Resources/Funding
Needed or Deferral of Council
Approved Programs
Attachement 1
List of Councilmember Agenda Item Requests
19 Main Street Flooding at Library Chua 2/28/2023 Yes Public Works Environment February 2024 update: As part of the proposed Fiscal Year 2024-2025 Budget study session on February 22, 2024, staff will be presenting options to conduct a feasibility study to inform what engineering solutions would be required and to determine order of magnitute costs.
November 2023 update: Staff is reviewing the Technical Memo regarding removal of the weir wall at the Wrigley Ford Pump Station. Once confirmed there would be no adverse impacts to the pump station/trash rack operations, staff will schedule construction to remove the weir wall.
June 2023 update: Staff will continue to explore short-term mitigation as part of the FY 23/24 CIP program. Funds have been budgeted in FY 23/24 for the possible replacement/removal of the flap gate, should that be determined to be a viable option. Furthermore, three very small CIPs to address existing undersized pipes have been identified in the Downtown Specific Plan area which could improve flow. Those will be investigated as well in FY 23/24.
Funding is readily available for
the establishment of a CIP.
20 Evaluate reopening the childcare center with a non-profit organization running the center
Montano 2/1/2022 Recreation & Community
Services
Community
Wellness & Open
Space
February 2024 update: Staff is working on creating capacity in the workplan for further analysis on this item. No additional update at this time.
November 2023 update: City staff have performed preliminary evaluations of the Sal Cracolice and Milpitas Communtiy Center Facilities. Based on these preliminary evaluations, significant challenges would likely deter the improvements required to become a licensed childcare facility. However, as a next step, staff will be reaching out to a non profit partner and/or the Santa Clara County Office of Education to receive a third party opinion on staff's preliminary evaluation.
June 2023 update: Staff are currently working on this request, identifying the improvements to the Sal Cracolice Recreation Facility that would be required for a licensed childcare provider to operate in the building.
Prior updates: No additional funds required to complete the internal review.
Internal review can be done by late 2023. Approved during Spring Quarterly City Council Workplan Items Prioritization Discussionon 5/03/2022.
No. Topic
Requested
By
Date
Requested
Requires more than 4
hours of additional
staff time Department / Office
Council Priority
Area(s) Status
Additional Resources/Funding
Needed or Deferral of Council
Approved Programs
Attachement 1
List of Councilmember Agenda Item Requests
21 Have a picture of Albert Vogel Sr. put up in the Senior Center & Include Maria Lemire on the Mural in front of
the Senior Center
Montano 10/19/2021 &
8/17/2021
Recreation & Community
Services
Community
Wellness & Open
Space
February 2024 update: Staff is working on developing a contract with an artist for this work.
November 2023 udpate: At this time, staff is proceeding with the original city council approved names - Maria Lemery and Albert Vogel - to add to the mural.
Additional names would require City Council direction.
June 2023 update: The approved CC request included to add Maria Lemery and Albert Vogel to the Mural at the Senior Center. Staff has spoken to the artist and confirmed that additional images would not fit with the existing piece.
However, due to the location of the current mural, additional mural panels featuring additional people could be added to the senior center entry way. Staff received interest from Mayor Montano to add Joanne Souza to this request.
Prior updates: No additional funding needed. Need final names from City Council. . Approved to move forward at the 1/11/2022 Council meeting; Staff engaged the artist of the existing mural regarding this Council approved item. 22 Memorial Plaque in honor of youth skateboarder that
passed away
Montano 6/7/2022 Recreation & Community
Services
Community
Wellness & Open
Space
February 2024 update: Staff met with the family of the Skateboarder and is working with them on plaque language.
November 2023: Staff will reach out to the family in Fall to start the process to identify the location and plaque wording.
June 2023 update: This request was approved as part of the FY23-24 Budget.
Staff will begin working with the family in Fall 2023.
Prior update: At the January 31 2023 City Council budget hearing, City Council votes to consider this item in the FY 2023-24 budget development. . Item will be brought forward as part of the next City Council additional workplan items prioritization in August/September .
23 Present Quarterly or Monthly crime statistics on the Homekey Project
Chua 6/7/2022 Housing Neighborhoods &
Housing
February 2024 Update: Staff has continued a regular bi-monthly stakeholders meeting on the Hillview project. The next stakeholder meeting is scheduled for late February 2024.
November 2023 update: In September 2023, the the City and project partners began a monthly stakeholder meeting on this topic.
Prior update: Next presentation is scheduled for June 20, 2023 City Council meeting. Quarterly reporting started in August 2022.
No. Topic
Requested
By
Date
Requested
Requires more than 4
hours of additional
staff time Department / Office
Council Priority
Area(s) Status
Additional Resources/Funding
Needed or Deferral of Council
Approved Programs
Attachement 1
List of Councilmember Agenda Item Requests
24 Staff to look into mural Art on Great Mall Parkway on the VTA owned Light rail pillars
Montano 11/16/2021 Recreation & Community
Services
Community
Wellness & Open
Space
February 2024 update: Required permits have been obtained by VTA.
Marketing for residents and surrounding businesses to serve on the art project stakeholder group.
November 2023 update: Staff are proceeding with this project. Next steps are finalizing the license agreement with the Valley Transportation Authority and outreach to potential artists.
June 2023 update: Staff was able to meet with and get approval from VTA in May 2023. Staff are currently completing the appropriate permits associated with this project for VTA approval. Monies for this project are available in the Public Art Fund.
Prior updates: VTA is not responsive to requests from the City to meet on this project. A discussion on other locations or projects with Council may be needed. . Discussed at Spring Quarterly City Council Workplan Items Prioritization Discussion; Approved at the 5/03/2022 meeting; discussed funding at the 5/10/2022 budget meeting and approved $100,000 of funding for only one site.
Group 4 – items that have been completed, postponed indefinitely, or withdrawn since last City Council update 25 Evaluation of Milpitas Sports Center for additional indoor pickleball location
Chua 8/2/2023 No Recreation & Community
Services
Community
Wellness & Open
Space
February 2024 Update: Staff has reviewed the idenfitied location and determined that this specific room is not suitable for pickleball. Staff will close out this particualr request, however staff will still track the priority for increased pickleball facilities in Milpitas in the "pickleball pilot program" line item on this spreadsheet.
November 2023 update: Staff will perform this preliminary evaluation by November 2023 and provide the response in an email to the Mayor and City Council.
26 Evaluation of Facilities that are not named and CIP
Program Update
Phan 9/19/2023 No City Manager Community
Wellness & Open
Space
February 2024 Update: Staff received clarification from Councilmember Phan at the January 23, 2024 City Council meeing to focus this request on the library and this item is being tracked on a separate line item. Additionally, a status of key CIP projects are included in the City Manager's bi-weekly report. This item will be closed out.
November 2023 update: Staff will develop an informational memorandum regarding the naming of faclities, including un-named current and future facilities. Additionally, staff will (1) continue to include capital project status in weekly reports to the Mayor and City Council and (2) Include a status of capital projects in the upcoming Capital Improvement Program study session in early 2024.
27 Retail Theft: Provide review of what is being worked on locally versus State
Barbadillo 10/3/2023 No City Attorney Public Safety February 2024 update: After consultation with the Police Department, CAO has determined that there is not a viable legislative solution for retail theft at the municipal level. PD, CAO, and CMO are working on a means of education for retailers regarding retail theft. This effort is being tracked as part of the "Workshop for Retailers" item that is being tracked separately on this priority list so this specific line item will be closed out.
No. Topic
Requested
By
Date
Requested
Requires more than 4
hours of additional
staff time Department / Office
Council Priority
Area(s) Status
Additional Resources/Funding
Needed or Deferral of Council
Approved Programs
Attachement 1
List of Councilmember Agenda Item Requests
28 Provide Information on City's Gray Water Rebate
Program and Options
Montano 10/17/2023 No Public Works Environment February 2024 Update: On November 7, 2023 a city council agenda report was approved with information and a contract amendment for the City's relationship with Valley Water regarding our water conservation partnership, including the gray water program. The City continues to partner with Valley Water on the grey water program rebate. Given this continued relationship, this item will be closed out. Further information can be found here:
www.valleywater.org/saving-water/rebates-surveys/graywater-rebate November 2023 update: The City of Milpitas currently partners with Valley Water to match Valley Water's existing $200 homeowner rebate for grey water system installation with an additional $200 for a total potential rebate of $400.
Current participations from City of Milpitas residents in this program is very low due to the expense and return of investment on a grey water system, as opposed to the more popular lawn conversion rebate programs. Staff will provide an informational memorandum to the Mayor and City Council with further details on this program.
29 Police Substation Feasibility Analysis in Metro Area Montano 2/28/2023 Yes Engineering Public Safety February 2024 update: An informational memorandum has been distributed for this project in February 2024. This project will continue to be tracked as part of future public infrastructure needs in the Metro Area. Since this task (info memo) has been completed, this item will be closed out from this tracking list.
November 2023 update: Feasibility study for PD substation on City Parcels 2 and 3 at Main Street is underway. An informational memorandum with costs developed in the study is planned to be released in October or November 2023.
Prior update: Feasibility study for PD substation on City Parcels 2 and 3 at Main Street is underway and is anticipated to be completed by December 2023. Staff is also exploring alternative location for the substation.
No. Topic
Requested
By
Date
Requested
Requires more than 4
hours of additional
staff time Department / Office
Council Priority
Area(s) Status
Additional Resources/Funding
Needed or Deferral of Council
Approved Programs
Attachement 1
List of Councilmember Agenda Item Requests
30 Create a plan for future solar paneling at City facilities Montano 3/1/2022 Yes Public Works Environment February 2024 Update: As funding was not received in calendar year 2023 for a Federal earmark staff and staff is not working on any specific new projects, staff is recommending that this line item be closed out at this time. Staff will continue to pursue options to increase solar on facilities as noted in the November 2023 update.
November 2023 update: Staff have recieved word that our request for Federal funding for this project was not selected to move forward. Staff are continuing to look for other sources of funding or other grants for the Public Safety/Public Works solar/battery microgrid project.
June 2023 update: As part of the 2023 Federal appropriations process, the City has requested for funding for solar panels and a microgrid system at the Police, Public Works, IT Building. Both Senators Feinstein and Padilla have moved this request to the Federal appropriations committee. Further information on whether this request receives funding will be available in late 2023.
Prior Updates: As discussed with the City Council at the 1/31/2023 Budget Study Session, staff will continue to explore grant opportunities to install additional solar panels on City facilities. However, staff will only proceed with further development if this grant funding is identified so work (other than reviewing grant opportunies) is on hold at this time. Discussed at Spring Quarterly City Council Workplan Items Prioritization Discussion; Approved to move forward at the 5/03/2022 meeting; Discussed at the May 10 budget meeting and approved funding of $25,000 in the 2022-23 budget. Discussed at 1/31/2023 Budget Study Session, Council directed staff to seek grant funding to move this item forward.
31 Explore an ordinance or policy to reduce thefts and
increase security in the commercial retail parking areas Chua 4/5/2022 Police, Economic
Development
Public Safety February 2024 Update: Preliminary Crime Statistics indicate a 24.4% reduction in property crime. The data suggests existing police department strategies are effective. Staff is recommeding that this item be closed out and that the efforts to work with our community on reducing theft in commercial and retail parking areas be tracked as part of the retail workshops that have been added to this priority list for tracking.
November 2023 update: The City has seen a reduction of auto burglaries in City of Milpitas shopping centers. Police will continue to collaborate with those shopping centers and business owners that are receptive and will continue to conduct proactive patrols of shopping centers, and will continue to work with regional law enforcement partners by sharing information and working together to identify and arrest criminals affecting our retail sites.
June 2023 update: Security measures can be mandated for new or renevating development projects but cannot be mandated for existing businesses. The Police Department has taken action to partner with existing businesses, including McCarthy Ranch and the shopping center at Barber Lane with regard to educaton and deterance, including placement of signage and cameras.
Prior updates: CAO conducting legal review of policies requring businesses to hire security/install cameras . Item will be brought forward as part of the next City Council additional workplan items prioritization in August/September No. Topic
Requested
By
Date
Requested
Requires more than 4
hours of additional
staff time Department / Office
Council Priority
Area(s) Status
Additional Resources/Funding
Needed or Deferral of Council
Approved Programs
Attachement 1
List of Councilmember Agenda Item Requests
32 Staff to create a plan on how to increase the number of local businesses doing business with the City
Chua 4/6/2021 Economic Development Economic
Development &
Job Growth
November 2023 update: See update to prior item titled "City Manager to look into implementing a workshop for small businesses on the bidding process for projects in the city." This item will be move to the "closed" list and tracked/combined with this item.
Prior updates: See update to prior item titled "City Manager to look into implementing a workshop for small businesses on the bidding process for projects in the city." At the 8/9/2021 Council meeting, Council voted that this item may have to come back for additional discussion because there may be some legal considerations. City Attorney to weigh in.
No. Topic
Requested
By
Date
Requested
Requires more than 4
hours of additional
staff time Department / Office
Council Priority
Area(s) Status
Additional Resources/Funding
Needed or Deferral of Council
Approved Programs
Attachment 2 – City Council Referral #01 Affordable Housing Ordinance (requires more than 4 hours of staff time)
Category and Topic No. Topic: Requested by:
Ordinances and Policies, CC01 Affordable Housing Ordinance Mayor Carmen Montano Lead Department/Office Supporting Department(s)/Office(s) Housing City Manager’s Office
Council Priority Areas Estimated Completion Date Estimated Cost Neighborhoods and Housing TBD $50,000 to $75,000
Funding Needed
Funding can be accessed from
one of the existing housing
funds listed below as part of an
upcoming budget action such
as the Mid-Year budget
process in February 2024. Fund
216 – Affordable Housing
Community Benefit Fund; Fund
217 – Affordable Housing
Unrestricted Fund; Fund 295 –
Housing Authority Fund
Description of Required Work Effort
At the December 5, 2023, City Council meeting, Mayor Montano requested that staff explore the possibility of amending the Affordable Housing Ordinance to increase the level of affordable housing required from 15% to 20%.
To amend the ordinance’s affordability requirement from 15% to 20%, the City Council would need to consider development community input. Community roundtables, stakeholder interviews, and/or other outreach events would be necessary to gauge feedback of such an increase. Additionally, a creation of a financial feasibility document would be recommended.
Policy Evaluation and Timing
Should the Council desire to proceed with this priority item, a staff analysis would be required. Staff would need approximately 6 months to develop an outreach plan, gather community and stakeholder feedback, make the appropriate recommendations, and finalize the language in the amended ordinance for city council consideration.
In order to facilitate the 6-month timeline noted above, staff would require a subject matter expert or consultant who can focus on this project.
1. If approved, staff anticipates beginning work in August 2024 with an expected completion date of February 2025, this would require an additional staff member and a consultant for a financial feasibility report at an estimated cost of $50,000 to $75,000 for a 6-month period.
Status Update as of November 2023
The Mayor and City Council adopted Affordable Housing Ordinance 297 on June 19, 2018. The ordinance requires any new development of more than 10 units to provide 15% of those units as affordable. Affordable unit is defined as an ownership or rental dwelling unit, including senior housing, that is rented or sold at an affordable housing cost to households with very low, low, or moderate incomes.
In January 2022, Council approved a minor amendment to Affordable Housing Ordinance 297 to encourage more on-site affordable housing production and to add clarity and consistency throughout the ordinance.
Staff has also proposed additional changes to the Affordable Housing Ordinance relating to fractional units, design and distribution of affordable units, clarification of accessory dwelling units, allowing mixed tenure compliance, removing credit transfer option, extending ownership unit affordability from 45 to 55 years, and broadening the criteria for preferences, among others. These proposed changes are for the most part consistent with the existing ordinance and are primarily intended to add clarity and consistency to the ordinance.
No further action has been taken to date.
Council Clarification/Further Direction Requested
If the Mayor and City Council provide staff direction to proceed, feedback in the following areas would be beneficial in order for staff to better define the next steps and work products:
1) Do the Mayor and City Council have any feedback on the level and methods of stakeholder feedback that staff should solicit?
2) Are the Mayor and City Council open to considering alternatives beyond just increasing the threshold to 20%? An example would be reducing the requirement to 10% if those 10% are all extremely lowincome units.
Other Considerations
Comparison to other jurisdictions
Staff performed preliminary research into the level of affordable housing being required in other jurisdictions in the Bay Area. Preliminary data is as follows:
• San Jose, Campbell, Santa Clara, Mountain View: 15%
• Morgan Hill (15% for 2 or more units)
• Sunnyvale (15% for ownership, no requirement for rental) • No ordinance: Cupertino, Gilroy, Los Gatos, Monte Sereno, Palo Alto, Saratoga • Los Altos: 5-9 units = 15%, 10 or more – 20% at low income or 15% at very low income • San Francisco: 21.5% of apartments, 23.5% of condos – looking at 12-16% Other alternatives
As discussed in the “further clarification” section above, there are other alternatives that may be available for considerations. Some of these alternatives are listed below:
City Council could consider any of the following or a combination:
1. Increase the level of affordable housing required to 20% if affordability is based on moderate income, 15% if low income, and 10% if very/extremely low income
2. Enhance affordability by capping moderate income at 100% of the Area Median Income Limit instead of 120% (e.g. for a family of 4 that would be a cap difference of $217,550 to $181,300)
3. Keep Affordable Housing Ordinance at 15% and include a percentage requirement of 15% for extremely low income and/or very low-income households.
Attachment 3
List of Completed, Postponed or Withdrawn Items
Group 4 – items that have been completed, deferred, or withdrawn 1 Add Green Bike Lanes Tran, Montano 9/17/2019 N/A Engineering Included in CIP 2 Adopt Resolution similar to County's re:
xenophobia, discrimination
Dominguez 4/21/2020 N/A CMO, CAO Added to the consent calendar and adopted Resolution on 5/5/2020
3 Agendize a Flag Raising for India Independence
Day
Tran 6/14/2022 Recreation Item added to 6/21/2022 Consent Calendar 4 Agendize an update to the Lobbyist Ordinance
for the next meeting
Chua 3/1/2022 City Attorney Discussed at 3/15 City Council Meeting; At the 3/15/2022 Council Meeting, City Attorney was directed to bring back a proposed ordinance amendment for further discussion; Council approved the ordinance on 6/7/2022
5 Amend Accessory Dwelling Units (ADU)
ordinance to address unpermitted ADUs
Chua 1/5/2021 Yes Building Safety & Housing, Planning Safe ADU Legalization Program is launched on 3/24/2022, utilizing ARPA funding. No Ordinance amendment is
necessary.
6 Amend Ordinance to remove affordable
housing in‐lieu fee
Chua 12/15/2020 Yes Building Safety & Housing, CAO Amended Affordable Housing Ordinance adopted on 2/1/2022.
7 Below Market Rate (BMR) units ‐ process for
selecting applicants
Chua 10/19/2021 Yes Building Safety and Housing, CAO Info Memo sent to Council on 1/14/2022 and 3/17/2022. 8 BMR Homes sub‐lease option during COVID‐
19 Chua 1/19/2021 No CAO, Building &
Housing
Info Memo sent on 4/26/2021
9 Bring back a conversation in the budget meeting
to fund “walking beats” in the commercial and
high crime areas
Dominguez 4/5/2022 Police At the 4/5/2022 City Council meeting, this item was discussed and there was direction from Councilmember Dominguez to work with the City Manager to find funding sources
10 Bring back update report & discuss status of
playing fields for girls' softball in Milpitas
Dominguez 10/20/2020 N/A CMO, Recreation Discussed on 02/11/2021, amended JUA for Russell approved on 6/15/2021
11 Celebrate Mexican Independence Day
annually on September 16
Montano 6/2/2020 N/A Recreation Approved on consent 8/18/2020 12 City to highlight mental health resources on the
website
Dominguez 8/17/2021 Recreation Staff will issue an email this week (week of 7/25) 13 Community Theatre, perhaps with MUSD Nuñez, Phan 8/20/2019 N/A Recreation, CMO Discussed @ CIP Study Session on 4/14/2020; councilmembers asked outdoor amphitheater to be placed into the tail end of 5 year CIP
14 Community Workforce Agreement (PLA) Phan 2/18/2020 Yes CMO, CAO, Engineering
Council voted to remove this item from the list on 2/02/2021 per CM Phan's
request
15 Consider "Old Town" Main St. revitalization,
funding, economic dev., improve area
Montano 12/15/2020 Yes CMO, Planning, Engineering, Finance Council provided direction to move forward with revitalization efforts on May 11, 2021. Staff is working on various items related to revitalization and have provided subsequent
updates to the Council in October and to the Main Street Revitalization Subcommittee in September and November.
16 Consider adding state certification NEC for
electrical work done in the City (safety)
Dominguez 6/30/2020 N/A Building & Housing Not needed, staff is certified
Attachment 3
List of Completed, Postponed or Withdrawn Items
17 Consider change in Commission structure,
on term limits
Tran 12/15/2020 N/A Recreation, CMO Completed on 1/19/2021 18 Consider change in term limits for Mayor +
Councilmembers
Montano 6/16/2020 City Attorney, City Manager 8/4/2020: Voted 3 ‐2 to pursue; 2/02/2021 to agendize for a future meeting; 3/16/2021 voted 3‐1‐1 to move forward.
Scheduled for 3/15/2022; rescheduled for 4/05/2022;
4/05/2022 could gave direction to move forward with
Councilmember term limits and discuss the Mayoral seat at a later date; Discussed at the 5/10/2022 budget meeting and had a consensus not want to move foward with a ballot
measure for the Mayor term limit; Councilmember term limits scheduled for June 7; Scheduled for June 21 meeting
19 Consider Community Museum and Park on
Main St.
Phan 8/20/2019 N/A CMO To be considered as part of Specific Plan process 20 Consider expanding the Fee Waiver Policy
eligibility to non‐profit organizations outside of
Milpitas but the events are specific to Milpitas
residents
Chua 3/15/2022 Recreation Council approved the policy revision at the June 21 2022 City Council meeting.
21 Consider funding to implement and create a
homelessness encampment response team to
be dispatched to encampment sites to address
concerns, talked about creating a position to
provide mental health assistance, and would
like this to be brought back for discussion at the
budget meeting
Dominguez 3/15/2022 City Manager, Public Safety, Recreation, Public Works
Direction from Council to bring forward as part of FY 22‐23 budget discussion; at the May 10 Budget Study Session Council did not direct to do any further work on this item.
22 Consider naming "Milpitas Hills" Dominguez 10/20/2020 Yes Econ. Dev. Deferred indefinitely on 2/02/2021; did not receive a majority vote from 2/02/2021 council meeting
23 Consider rescinding direction given on 1355
California Circle project and allow the
project application to move forward without
being tied to a specific plan (Original request
was for item to be placed on November 2
agenda)
Chua 10/19/2021 Planning, CAO Staff is working with the developer on options to move the project forward.
24 Consider satellite consular offices (post
Covid)
Montano 6/2/2020 Yes CMO Deferred indefinitely per VM Montano's request on 2/02/2021 council meeting
25 Create an “Incentive Corner,” which will be
a sub‐page with links to different freebies,
grants, and incentives from the City and the
regions, including the Water District and
Silicon Valley Clean Energy
Chua 8/17/2021 No Information Technology, Public Works "Incentive Corner" webpage is live on the City's website.
Banner posted on 3/28/2022.
26 Designate the California Oak Tree as the City’s
official heritage tree
Montano 2/1/2022 Recreation Council approved at the 6/7/2022 meeting.
Group 4 – items that have been completed, deferred, or withdrawn
Attachment 3
List of Completed, Postponed or Withdrawn Items
27 Discuss a "safety first" or other event in lieu
of National Night Out (per CAC)
Phan 10/20/2020 Yes Building & Housing, Police Remove from the list per CM Phan's request on 2/02/2021 council meeting
28 Discuss budget reductions in next FY with
input from residents, employees
Nuñez 10/6/2020 N/A Finance, CMO On 10/20/2020, to 11/10, 11/17 29 Discuss having 4th of July parade Nuñez 2/18/2020 N/A Recreation No longer under discussion 30 Discuss potential litigation ‐ re: govts' action
on Jamboree‐Project Homekey
Tran 10/6/2020 N/A Building & Housing, CMO, CAO Multiple Closed Sessions ‐ Oct. 2020 31 Discussion in the next fiscal year, to have a
sliding scale permitting program for seniors and
low‐income residence for necessary safety
renovations
Tran 5/4/2021 Building Safety & Housing, Planning 8/09/2021 Council voted 5‐0 to move this item forward and modify the existing Milpitas Assistance Program to include seniors; MAP continues to be available for low income seniors and sufficient funding was budgeted for FY 2022‐23.
32 Discussion of campaign finance reform
and/or Open Government Ordinance
Phan 6/30/2020 N/A City Clerk, CAO Withdrawn @ 8/4/2020 CC meeting 33 Discussion of Minute Man as City's image,
when City branding comes back
Phan 8/18/2020 N/A CMO Staff and consultant presented the item on 5/4/2021, due to the late hour it was deferred to a future meeting. Council provided input that the Minute Man discussion will not be pursued further.
34 Discussion on possible tax measures Tran, Phan 4/21/2020 N/A Finance Done on 5/15/2020 35 Discussion to reduce the City’s Senior Center
facilities deposit
Montano 5/4/2021 Recreation, Finance 8/09/2021 Council voted 5‐0 to refer this item as part of the development of the FY 2022‐23 Master Fee Schedule; Council approved the item on 4/19 as part of the adoption of the Master Fee Schedule
36 Discussion/staff report on Beautify Milpitas,
graffiti
abatement, resources
Montano 6/30/2020 Yes CMO, PW City Council approved the Beautify Milpitas program on June 1, 2021
37 Donate old, obsolete, noncompliance items
from the Fire Department to Sister City
Dagupan Philippines
Chua 8/9/2021 Yes Fire, CAO, Finance Council approved the resolution for donations of personal protective equipment on March 1, 2022 and staff
implemented the program by the end of March.
38 Economic Development Corporation (EDC) Montano 12/15/2020, 01/05/2021,
01/19/2021,
01/26/2021
Yes CMO, Econ. Dev. Deferred on 4/20/2021
39 Emergency item for next agenda: extend
tenant eviction protections
Dominguez 6/16/2020 N/A Building & Housing, CAO Withdrawn, covered by other govt 40 Emergency request to cap rents on small
businesses (tenants) in Milpitas
Dominguez 10/6/2020 N/A Econ. Dev., CAO On 12/01/20. Not supported 41 Establish "ADU Mondays" Chua 1/5/2021 No Building & Housing, Planning
Launched in March 2021
42 Establish a Day Worker Program Montano 6/16/2020 Yes CMO Mayor & Vice Mayor to brainstorm in future; Council voted to remove this item from the list on 2/02/2021 per VM
Montano's request
43 Establish Milpitas coronavirus testing site Phan 4/7/2020 N/A FCMO, Fire, CAO Completed Group 4 – items that have been completed, deferred, or withdrawn
Attachment 3
List of Completed, Postponed or Withdrawn Items
44 Expedite process for Measure F Oversight
Committee
Chua 12/15/2020 N/A Finance Staff explained planned process, appts. were approved by Council in March 2021
45 Explore a lease for the vacant land adjacent
to the Library for City use
Tran 1/18/2022 City Manager, Economic Development, City Attorney
February 2023 update: At the January 31, 2023 City Council Budget Study Session staff was directed to drop this item from the priority list.
Prior Updates: Discussed at Spring Quarterly City Council Workplan Items Prioritization Discussion; Approved to move forward at the 5/03/2022 meeting.
46 Explore increasing the
Conferences/Meetings/Memberships allowance
for each Councilmember to $10,000
Chua 5/17/2022 City Manager On 6/07/22, City Council did not approve increasing the allowance as part of the adoption of the FY 2022‐23 Budget; however, Council provided direction to review funding need as part of the FY 2022‐23 mid‐year budget review.
47 Extend the outdoor dining options through
March of next year
Phan 9/21/2021 No Planning Planning Director to provide information on current outdoor dining extension
48 Fee waiver for the Chamber of Commerce
for either the Oktoberfest or Arts and wine
Festival
Montano 3/1/2022 Yes Recreation Staff reached out to the Chamber of Commerce. The Chamber may seek a fee waiver next fiscal year.
49 Fee waiver for the Christian Worship
Center's Easter Egg Hunt event
Tran 3/1/2022 Recreation The City Council approved a fee waiver for this event on April 5, 2022.
50 Fee waiver for the Filipino American South Bay
Community to hold pop‐up resource fair at a
City Park
Dominguez 3/1/2022 Recreation Staff engaged organizers of the event; event was held on June 19; organizers did not request a fee waiver.
51 Fee waiver for the Kiwanis Annual Crab Feed
event
Tran 3/1/2022 Recreation Approved at the 3/15/2022 Council Meeting 52 Form "Beautify Milpitas" subcommittee ‐ for
a future Task Force or Commission
Chua 12/15/2020 Yes CMO, PW Council approved the Beautify Milpitas program on June 1, 2021. No subcommittee to be formed.
53 Form a Historical Commission Montano 6/2/2020 N/A Recreation, CMO Already part of PRCRC. Commission discussed on 01‐05‐ 2021, no change
54 Form a Homelessness Task Force Tran 12/15/2020 N/A CMO Approved by Council on 1/5/21 55 Guide small businesses on ADA (Americans
with Disabilities Act) requirements due to
the quick changes made to facilities during
the pandemic
Chua 8/5/2021 No Economic Development SVEDA/SV Joint Venture hosted the “SV Small Businesses & ADA Compliance” webinar on 11/3/21. Several Milpitas
business reps, & staff from Econ. Dev. & Building participated.
Staff met with reps from CA Comm. on Disability Access to discuss business education & outreach.
56 Host a Townhall at City Hall in January,
February, and March for the community to
share comments about the issue of the
unhoused
Tran 11/2/2021 Yes CMO, CAO, Police, Public Works Deferred by Mayor Tran because of public health status 57 Illegal dumping Phan 10/5/2021 Yes Public Works Info Memo sent to Council on 2/25/2022 58 Incorporate a Press Release Policy (if there is
an existing policy) in the City Council
Handbook
Tran 8/17/2021 Yes CMO, CAO The City Council Handbook was adopted at the Jan. 11, 2022 City Council meeting.
Group 4 – items that have been completed, deferred, or withdrawn
Attachment 3
List of Completed, Postponed or Withdrawn Items
59 Increase number of commission members
from seven to nine on the Parks, Recreation
and Cultural Resources Commission
Montano 10/5/2021 Yes CMO, Recreation, City Clerk Council approved Bylaw changes at the April 19 Council meeting
60 Increase the City's rebate program to match
Valley Water's two dollars rebate increase
and look into expanding the "Lawn Buster"
program to more residents based on income
Chua 6/15/2021 Yes Public Works On October 19, 2021, the Council approved a contract amendment with the Santa Clara Valley Water District
(District) to match the District's rebate amount and to authorize the City to manage the "Lawn Buster" program with "Our City Forest" on behalf of the District. On December 14, 2021, Council approved a contract with "Our City Forest." 61 Increase the number of local businesses
doing business with the City
Chua 4/6/2021 Yes CMO, Economic Development, Finance At 8/9/2021 Council meeting, Council voted that this item may have to come back for additional discussion because there may be some legal considerations.
62 Info. on new SB 50 (housing, transit bill) Phan 1/7/2020 N/A Building & Housing Sent memo to City Council 63 Job fair with 20 local businesses to be held
soon and an additional one in the fall with
the Chamber taking a larger role and the
City providing some support
Chua 6/1/2021 Yes Economic Development
64 Letter from City Council opposing AB 2181
(Berman) regarding VTA's Board Composition
Tran 6/7/2022 City Manager Per the email sent to Council on 6/17/2022, consistent with the Council approved Legislative Advocacy Policy, Mayor Tran signed a letter opposing the legislation unless amended.
65 List of city charges/costs that could be
waived for small businesses
Dominguez 6/16/2020 N/A Finance, Econ. Dev. 6/30/2020 info memo 66 Local Boy Scouts Fee Waiver for Eagle Scout
Ceremony
Tran 6/7/2022 Recreation Fee waiver was approved on September 20, 2022. 67 Look into allowing outdoor music and would like
the ordinance brought back to Council.
Montano 8/5/2021 Planning Zoning Ordinance Text Amendment adopted 08/16/2022 68 Look into how the City can be a resource for
small businesses to help guide them on what to
do in terms of ADA (Americans with Disabilities
Act) requirements due to the quick changes
made to facilities during the pandemic
Chua 8/5/2021 Economic Development SVEDA/SV Joint Venture hosted the “SV Small Businesses & ADA Compliance” webinar on 11/3/21. Several Milpitas business reps, & staff from Econ. Dev. & Building participated. Staff met with reps from CA Comm. on Disability Access to discuss business education & outreach.
69 Look into reducing rates for the seniors and
low‐income families for Sports Center
activities
Montano 2/1/2022 Yes Recreation, Finance The FY2021‐22 Adopted Fee Schedule includes discounted membership and fitness passes for Seniors; low‐income
families can apply for membership and fitness pass discounts through the Milpitas Assistance Program
70 Maintain Dagupan, P.I. as a Sister City Tran, Montano 9/17/2019 N/A CMO Approved the renewed MOU continuing the Sister City relationship on 12/17/2019
Group 4 – items that have been completed, deferred, or withdrawn
Attachment 3
List of Completed, Postponed or Withdrawn Items
71 Mayor shall recommend a Milpitas resident
to serve on VTA Bike Committee
Dominguez 11/17/2020 N/A Engineering 12/15/20: resident Kristal Caidoy appointed to VTA BPAC 72 Memorialize those that have passed due to
COVID‐19 in Milpitas
Dominguez 3/2/2021 Yes CMO, Recreation At 8/9/2021, Council provided input that COVID‐19 had not yet passed and that the discussion about a memorial should be had at a future time.
73 Mini‐libraries in the low‐income areas of the
City
Montano 4/20/2021 Yes Planning, Recreation Discussed on 8/9/2021, staff to follow up with Vice Mayor Montano on specific vision. Staff met with the Vice Mayor. The City will continue to facilitate libraries as needed but will not take a lead role in funding or operating them.
74 No on possible ban on vaping, yes on
restricting smoking in multi‐unit bldgs
Montano 1/7/2020 Yes Planning, Recreation, CAO Ordinance for multi‐unit buildings adopted on 6/15/2021 75 Opportunity to share ideas for US census &
on City "sponsored" events
Dominguez 9/1/2020 N/A CMO 12/01: remove census topic, move events to CC retreat 2021; at 1/12 retreat Council direction to cease
76 Ordinance to ban vaping in the City Montano 12/15/2020 Planning Study session with Council held 6/21/2022. Tobacco Retail Permitting program has been drafted, but there are unresolved issues with enforcement by Santa Clara County.
77 Outreach to notify the community of the
trash voucher program
Chua 9/7/2021 No Public Works Staff provided an Information Memorandum regarding the pilot program on April 6, 2022.
78 Parade for MHS Trojans Football Tran, City Manager 1/21/2020 N/A Council Completed 1/28/2020 79 Partner with the Rotary Club of Silicon
Andhra to promote the stem cell donor
outreach with a webinar and campaign to
help increase the number of donors
Chua 8/17/2021 Recreation Staff will include the stem cell donor information in regularly scheduled wellness event
80 Performance Evaluation (Contract) of City
Attorney
Tran 1/5/2021 N/A Council, CAO Multiple Council closed session discussions held. Council voted to move to a full time in‐house City Attorney on 6/21,
additional direction on next steps to be provided to staff in August.
81 PG&E power outage plan presentation to
Council
Tran 1/19/2021 No CMO Presented to Council on 3/16/2021 Group 4 – items that have been completed, deferred, or withdrawn
Attachment 3
List of Completed, Postponed or Withdrawn Items
82 Plan to put utility fines into a fund to help
small businesses in the City
Montano 12/15/2020 N/A Finance Directed staff on 2/02/2021 to approve policy recommendations temporarily suspending penalties for
delinquent fire permit fees, and delay or waive business lic. tax collections but no direction to create a separate fund. On 2/16/2021 Council approved waiving business license penalty between Jan 1 ‐ May 31, 2021. Also, the utility late fee and water shut off have been suspended consistent with State Emergency Order (through Sept 31, 2021). Also, Council
allocated ARPA funds to assist small businesses.
83 Policy for Proclamations and
Commendations
Nuñez, Phan 8/20/2019 N/A CMO Withdrawn 6/2/2020
84 Policy for Social Media Nuñez, Phan 8/20/2019 N/A CMO, CAO Withdrawn 6/2/2020; policy already approved by Council 85 Pollination protection Dominguez 1/5/2021 Yes CMO Deferred on 2/02/2021; did not receive a majority vote on 2/02/2021 council meeting
86 Postponement (not waiver) of penalties
related to City business fees
Tran 1/5/2021 N/A Finance On 2/16/2021 Council approved waiving penalties until May
31. The suspension of penalties is now no longer in effect. 87 Prepare a report on ghost guns; engage in
legislative advocacy regarding ghost guns;
and incentivize ghost gun buybacks at the
May buyback event.
Dominguez
Tran
4/5/2022 Police An Information Memorandum was distributed on August 12, 2022.
88 Prepare Vision Zero Action Plan Tran 6/7/2022 Engineering, Police February 2023 update: At the January 31, 2023 City Council budget hearing, the City Council supported staff's
recommendation to drop this item from the priority list due to the expense of the study as well as the fact that many traffic safety initiatives and projects are already underway in the City of Milpitas.
89 Proclaim Saturday, March 19, 2022 as Chez
the Ice Cream Man Appreciation Day
Tran 3/1/2022 No City Clerk Proclaimed at the 3/15/2022 Council Meeting 90 Proclamation and support for face coverings Montano 4/7/2020 N/A CMO, CAO 4/21/2020. CC directed City Manager to issue regs 91 Propose building height limits in area east of
Milpitas Blvd.
Tran 12/15/2020 Yes Planning City Council adopted Zoning Ordinance amendment to limit bldg heights in commercial areas adjacent to low‐density residential area, including east of Milpitas Blvd. on
10/04/2022.
92 Provide Commissioners appreciation gifts Chua 10/19/2021 Yes CMO, Finance Staff placed the order of fleece jackets the week of March 14th. Depending on the stock, the appreciation gifts will be distributed during the first two weeks in April 2022.
Group 4 – items that have been completed, deferred, or withdrawn
Attachment 3
List of Completed, Postponed or Withdrawn Items
93 Read "Code of Conduct" aloud prior to each
City Council meeting
Montano 6/2/2020 N/A CAO Approved 8/18/2020. City Attorney began this practice 9/01/20
94 Reduce the City’s Senior Center facilities
deposit for the Auditorium/Community
Room
Montano 5/4/2021 Yes Recreation, Finance Council approved the reduction of the facilities deposit as part of the adoption of the FY 2022‐23 Master Fee Schedule
Resolution. Will be brought forward on 4/19 as part of Master Fee Schedule discussion.
95 Reduce the park rental fees for the Samuel
Ayer High School reunion
Montano 2/1/2022 No Recreation Approved at 3/15/2022 Council meeting. Info Memo on City Council Policy on Fee Waivers & Reductions was sent out on 3/8/2022
96 Rename Augustine Park to include
"Sunnyhills"
Tran, Montano 9/17/2019 N/A Recreation Approved on 2/4/2020 97 Rename portion of Dixon Landing Rd., as
Barack Obama Boulevard
Nuñez, Phan 8/20/2019 N/A Planning, CMO Deferred indefinitely 98 Report from staff on 2nd federal stimulus
package ‐ action plan on funds
Chua 12/15/2020 N/A CMO, Finance Info Memo sent to Council on 12/23/2020 99 Report on parking in The Pines Nuñez 1/7/2020 N/A Engineering 2/18/2020 100 Report on speed cameras like Fremont
(radar displays) ‐ no enforcement
Phan 1/7/2020 N/A Police 1/28/2020, 3/24/2020, 4/14/2020 101 Request for Dumpster Days Tran 1/7/2020 N/A PW Program initiated in Spring 2021 102 Requested a meeting for the subcommittee
for the Old Town Main Street be scheduled
next month
Montano 1/18/2022 No CMO The Subcommittee meeting was hed on April 12 at 4:30pm. 103 Requested an agenda item on November 2
Council meeting allowing the Council to rescind
direction given to 1355 California Circle and
include direction to allow the project
application to move forward without being tied
to a specific plan
Chua 10/19/2021 Planning At the 1/18/2022 council meeting, Council voted 4‐1 to rescind the direction and direct staff and the application to explore option one in the presentation to amend the General Plan and remove Council policy for the preparation of a Specific Plan
104 Requested discussion and for staff to look at
creating a pilot project to accommodate
pickleball at Peter Gill Park and would like a
feasibility study with a goal of making these
courts multi‐purpose
Chua 11/16/2021
1/18/2022
Yes CMO, Recreation, Engineering, Public Works City Council approved the pilot on 3/15/2022 105 Requested staff work with the Vice Mayor and
Mayor to explore and discuss building height
limits near the hillside by January 2022
Tran 9/21/2021 Planning Second reading of draft Zoning Ordinance scheduled for 08/16/2022
106 Requested that staff study the placement of
a City sign for the Milpitas Police
Department and explore the cost of a new
sign
Dominguez 1/18/2022 Public Works, Police Lighted signage for the Police Department and Public Works and IT was installed and completed the week of January 24th 2023. Landscaping was completed in the Summer of 2022.
This item is completed.
Group 4 – items that have been completed, deferred, or withdrawn
Attachment 3
List of Completed, Postponed or Withdrawn Items
107 Requested that the City have mini‐libraries
in the low‐income areas of the City.
Montano 4/20/2021 Planning 8/09/2021 Council voted 3‐1‐1 to move this item forward, staff to follow up with Vice Mayor Montano on specific vision.
Staff met with the Vice Mayor. The City will continue to facilitate libraries as needed but will not take a lead role in funding or operating them.
108 Requested the City Attorney’s office explore
encampment ordinances form the City of
Oakland, Los Angeles, or other regional
cities and would like a discussion on the
existing policies to be brought back before
the July recess.
Tran 2/15/2022 City Attorney 4/19/2022 direct the City Attorney to make the recommended changes to the Municipal Code to remove and prohibit
property in public; the City Attorney will bring forward an ordinance in September 2022.
109 Requested the City create a youth
scholarship fund for under privileged kids to
play sports
Montano 5/17/2022 Recreation As part of the adoption of the FY 2022‐23 Budget, the City Council allocated $20,000 for this program. Staff will bring forward a policy framework for this program for Council approval in September 2022.
110 Requested the City extend the outdoor
dining options through March of next year
Phan 9/21/2021 Planning Emergency Outdoor Dining program extended. Draft zoning ordinane with standards for permanent outdoor dining
prepared and now under review. Planning expects bring
forward draft ordinance for PC and Council consideration before the end of 2022.
111 Require implicit bias training for City
Council, Commissioners & staff
Dominguez 6/16/2020 N/A Human Resources This item has been completed. The training was held on January 7, 2022 (for City Council) and various dates for staff.
Training information was also sent to all Commissioners. 112 Resolution in support of elimination of
discrimination v. women
Dominguez 1/7/2020 N/A CMO, CAO 5/19/2020 Reso. Adopted 8/04/2020 Ord. adopted Group 4 – items that have been completed, deferred, or withdrawn