List of Revenues
320 Licenses, Permits & Fines 340 Use of Money & Property 3210 Building Permit & Inspection Fees 3430 Investment Interest 3210 Building Permits 3431 Pooled Interest (nonallocation) 3213 After Hours Inspection 3432 Cash with Fiscal Agents 3214 Re-Inspection 3433 Other Interest Income
3215 Dedicated Building Services 3434 Pooled Interest (allocation) 3216 Mobile Home Inspections 3435 Gain/Loss on Investments 3218 Building Investigation 3435 Gain/Loss on Sale of Investments 3219 Building Misc Fees & Permits 3437 Gain on Bond Refunding 3217 Building Plan Review Fees 3436 Year End Market Value Adj 3211 Plan Review Revisions 3436 Market Value Gain/Loss on Inv 3212 After Hours Plan Review 3770 Sale of Property, Plant and Equipment 3217 Plan Review 3770 Sale of Property, Plant and Equip. 3220 Fire Permit & Inspection Fees 3771 Fire Safe Program 3220 Haz. Materials Const Permit/In 3772 Police Abandon Properties 3221 Life Safety Const. Permit/Insp
3250 Fire Inspections 350 Intergovernmental Revenue
3251 Building Standards/Life Safety 3550 Federal Contributions 3252 Fire Expedited PC/Inspections 3551 Federal Contri-General Gov 3240 Fire Annual Permit & Inspection Fees 3553 Federal Contri-Building 3222 Haz. Materials Annual Permit/I 3554 Federal Contri-Public Works 3223 Fire Penalties 3555 Federal Contri-Engineering
3240 Life Safety Annual Permits/Ins 3556 Federal Contri-Recreation 3260 Other Licenses & Permits 3557 Federal Contributions-Police 3261 Animal Licenses 3558 Federal Contributions-Fire
3300 Fines & Forfeits 3559 Federal Contri - Planning
3301 Vehicle Code Fines 3560 State Contributions
3302 Other Court Fines 3561 State Contr-General Government 3304 Hazardous Materials Fines 3562 POST Grant
3305 Booking Fees 3563 State Contributions-Building
3306 NBO Violation Fees 3564 State Contri-Public Works
3307 Impound Fees 3565 State Contri-Engineering
3308 Animal Violations 3566 State Contribution-Recreation 3309 False Alarm Fee 3567 State Contribution-Police
3310 Fire Administrative Citation 3568 State Contribution-Fire 3311 Building Admin Citation 3569 State Contributions - Planning 3312 Planning Admin Citation 3570 County Contributions
3313 PW Municipal Code Fines 3571 County Con-General Government 3321 Urban Runoff Fines 3572 South Bay Water Recycling Prog Appendix
City of Milpitas 269
List of Revenues
3570 County Contributions (cont) 3630 Fire Services
3573 County Contribution-Building 3631 PJ Overhead Charges - Fire 3574 County Contribution-PW 3632 PJ Labor Reimb - Fire
3575 County Cont-Engineering 3633 Fire Cost Recovery
3576 County Contribution-Recreation 3634 Fire Unwanted Alarms 3577 County Contribution-Police 3635 Fire Enforcement Penalties 3578 County Contribution-Fire 3636 Fire Enforcement-Training 3579 County Contributions-Planning 3637 Fire Service Charges 3580 Other Restricted Grants 3638 Fire Sales of Maps & Document 3581 Other Res Grants-General Govt. 3639 Fire Electronic Archive Chg 3582 SB90 Grant 3691 Fire GIS Mapping
3583 Other Res Grants-Building 3692 Fire Automation Fee 3584 Other Res Grant -PW 3693 Fire-Rent, Lease & Concess 3585 Other Res Grant-Engineering 3694 Ambulance Services 3586 Other Restri Grants-Recreation 3640 Police Services 3587 Other Restri Grants-Police 3641 Police Service Charges 3588 Other Restri Grants-Fire 3643 Fingerprints
3589 Other Restri Grants-Planning 3644 Sales of Maps and Document-Pol 3590 Misc. Unrestricted Intergovernmental 3645 Police Cost Recovery 3591 Mis Unrestricted Intergovernmental 3646 Rent, Lease and Concession-Pol 3647 DUI-Police Cost Recovery
360 Charges For Services 3648 PJ Overhead Charges - Police 3600 General Government 3649 PJ Labor Reimb - Police
3601 General Govern Service Charges 3650 Recreation Services 3602 Sale of Maps and Documents-GG 3651 Rent,Lease and Concession-Recr 3603 Rent, Lease & Concession-GG 3652 Recreation Fees
3604 Business License Procng Fee 3653 Senior Nutrition Fees 3608 PJ Legal Overhead Charges 3654 Contract Classes
3609 PJ Legal Reimbursement 3655 Sales of Merchandise Rec 3610 Engineering Services 3656 Recreation Transaction Fee 3611 PJ Overhead Charges-Eng 3657 Special Event Fees
3612 PJ Labor Reimbursement-Eng 3658 Sale of Food
3613 PJ Vendor Reimbursement-Eng 3660 Building Services 3615 Engineering Fees 3661 Sales of Documents-Building
3616 Engr Plan Check Fees 3662 Records Retention Fee-Building 3618 Sales of Maps and Doc-Engr 3663 Building Service Charges 3619 Rent,Lease & Concession-Engr 3664 Overhead Charges Reimbursement
3620 Public Works Services 3665 PJ Overhead Charges - Building 3621 Public Works Service Charges 3666 PJ Labor Reimb - Building 3622 Public Works Cost Recovery 3667 Building State Mndatd Stds Fee Appendix
270 City of Milpitas
List of Revenues
3670 Utility Charges 3720 Special Assessments
3671 Water Meter Charge 3720 Special Assessments
3672 Water Consumption 3721 Special Assessments Pre-Pmt 3673 Irrigation Meter Charge 3730 Recycling
3674 Irrigation Consumption 3730 Recycling
3675 Fire Line Meter Charge 3740 Reimbursements
3676 Fire Line Consumption 3741 Repayment
3677 Recycle Meter Charge 3742 Principal
3678 Recycle Consumption 3743 Interest Income
3680 Planning Services 3744 Advance-Principal Repayment 3617 Planning Fees 3745 Advance-Interest Earnings
3681 PJ Overhead Charges - Planning 3746 HAZMAT Incidents 3682 PJ Labor Reimb - Planning 3750 Donations
3683 PJ Vendor Reimb - Planning 3750 Donations
3684 Sales of Maps and Doc-Planning 3790 Miscellaneous Other Revenue 3685 Housing & Neighborhood Svcs 3791 Cash Over/(Short) 3686 Planning Plan Check Fee 3792 Clearing, Various
3687 Animal Control Services Fee 3799 Miscellaneous Other Revenue 370 Miscellaneous Revenue 390 Other Financing Sources
3710 Development 3970 Bond Proceeds
3710 Development 3970 Bond Proceeds
3711 Storm Drain Connection Fees 3980 Other Financing Sources 3712 Park Development Fees 3980 Other Financing Sources 3713 Sewer Permit Fees 3981 Contributions-Proprietary Fund 3714 Treatment Plant Fees 3982 Capital Leases
3715 Connection Fees 3983 Pmnt to Refunded Bond Escrow A 3716 Fire Hydrant Fees 3985 Extraordinary Item
3717 Encroachment Permit Fees 3982 Capital Leases
3718 Impact Fees 3983 Pmnt to Refunded Bond Escrow A
3760 Developer Contribution 3985 Extraordinary Item
3761 Contribution-Equipment
Appendix
City of Milpitas 271
List of Expenditures
410 Personnel Services 420 Services and Supplies
4110 Wages 4200 Community Promotion, Grant/Loan
4111 Permanent 4201 Community Promotions
4112 Temporary 4202 Com Promotions-CC Allocated
4113 Overtime 4203 Com Prom-CC Unallocated
4114 Reimbursable Overtime 4204 Cultural Arts Grants
4119 Adjustments-Payroll 4205 Miscellaneous Grants
4143 Charged to CIPs 4206 Sports Grants
4120 Allowances/Leaves 4207 Housing Loans
4121 Allowances 4208 CDBG Grants
4122 Standby Pay MEA 4209 Miscellaneous Loans
4124 Leave Cashout 4210 Department Allocations
4125 Accrued Leave 4211 Equipment Replacement
Amortization
4126 Meal Stipend MEA 4212 Vehicle Lease Charges
4130 Benefits 4220 Supplies
4131 PERS 4221 Office Supplies
4132 Group Insurance 4223 Departmental Supplies
4133 Medicare-Employer's Contributi 4224 Maintenance Supplies 4135 Worker's Compensation 4225 Health & Safety Supplies 4136 Unemployment 4226 Senior Nutrition Food Supplies
4137 MOU Contractual Agreements 4230 Services
4138 Deferred Comp-Employer Contrib 4231 Advertising
4139 PARS 4232 Blueprinting
4140 Adjustments - Payroll 4237 Contractual Services
4141 Adjustments-Payroll 4238 Contractual Servs-PJ's Labor 4142 Vacancy Factor 4239 Audit Fees
4143 Charged to CIPs 4242 Rents & Leases
4146 Short Term Disability 4244 Senior Nutrition Non-Food 4151 Compensation Reduction 4240 Repair & Maintenance
4152 Employee Pay PERS Contribution 4241 Repair & Maintenance 4198 Overhead-PJ's Contractual Labo 4242 Rents & Leases 4199 Overhead-Payroll 4250 Legal Services
4160 Retiree Benefits 4252 Retainers & Fees
4161 Retiree Medical Reserve 4253 Plan JPA Attorney's Fees 4162 Retiree Medical Payment 4254 Plan JPA Settlements
4163 Retiree Medical Reimbursement 4255 Litigation
4170 Pension Expense 4256 Liability IBNR Adjustment
4171 Pension/OPEB Expense 4280 Elections
4172 OPEB Expense 4280 Elections
Appendix
272 City of Milpitas
List of Expenditures
4410 Communications 4600 Insurance, Settlements & Miscellaneous (cont)
4411 Phone-Local 4650 Loss on Sale
4412 Computer Data Lines 4660 Other Miscellaneous and Correc 4415 Pagers 4630 Depreciation & Amortization
4416 Cellular Phones 4630 Depreciation & Amortization
4417 Fire Alarms
4418 Police Alarms 470 Debt Service
4420 Utilities 4700 Principal
4421 Utilities-Gas 4701 Retirement of Principal
4422 Utilities-Electric 4702 Principal - COP
4423 Utilities - Water 4703 Principal - Advance
4426 Utilities - Solid Waste 4710 Interest
4430 Utilities - Water Purchase 4711 Interest Expense
4424 SFWD, Wholesale Water Purch. 4712 Interest - COP
4425 SCVWD, Wholesale Water Purch. 4713 Interest - Advance 4427 Recycled Water Purchase 4720 Contractual Obligation 4440 Treatment Plant 4720 Contractual Obligation
4428 Treatment Plant, Capital 4721 Cost of Issuance
4429 Treatment Plant, M & O 4730 Premium-Bond Prepayment 4500 Training, Travel, & Memberships 4730 Premium-Bond Prepayment 4501 Memberships & Dues
4502 Professional Licensing 480 Capital Improvements
4503 Training and Registration 4800 Capital Improvements 4505 Lodging/Travel 4800 Capital Improvements
4506 Meals for Meetings
4507 Per Diem 485 Capital Outlay > $5,000
4508 Mileage Reimbursement/Parking 4810 Land
4509 Tuition Reimbursement 4811 Land
4520 Commissions & Boards 4820 Land Improvements
4521 Conference Expenses 4821 Land Improvements
4522 Non-Conference Expenses 4830 Buildings and Improvements 4600 Insurance, Settlements & Miscellaneous 4831 Buildings and Improvements 4602 Liability Insurance 4840 Infrastructure
4603 Settlements 4841 Infrastructure
4610 Uncollectible Accounts 4850 Vehicles
4611 Collection Fees 4851 Vehicles
4640 Unanticipated Expenditure Reserve
Appendix
City of Milpitas 273
List of Expenditures
4860 Capitalized Leases 490 Capital Outlay < $5,000
4864 Capitalized Leases 4910 Office Furniture & Fixtures 4865 Capital Lease Interest 4911 Office Furniture & Fixtures 4870 Machinery & Equipment 4920 Machinery, Tools & Equipment 4873 Machinery & Equipment 4921 Machinery, Tools & Equipment 4874 Computer Hardware 4922 Computer Hardware
4875 Computer Software 4923 Computer Software
4880 Furniture and Fixtures 4924 Electronic Equipment
4881 Furniture and Fixtures 4930 Hydrants & Meters
4890 Adjustments CIP 4931 Hydrants
4891 Adjustments-CIP-Addition 4932 Meters
4892 Adjustments-CIP-Deletion 4980 Adjustments-Capital Outlay 4893 Adjustments-CIP-Transfer 4981 95% Funding-Capital Outlay 4894 Adjustments-CIP-LTD
Appendix
274 City of Milpitas
Abbreviations and
Acronyms
AB Assembly Bill
ABAG Association of Bay Area Governments
ADA Americans with Disabilities Act
ALS Advanced Life Support
AMR American Medical Response
AP Accounts Payable
AR Accounts Receivable
ARPA American Rescue Plan Act
AuthFTE Authorized Full-Time Equivalent
positions
AVASA Abandoned Vehicle Abatement Service
Authority
A / V Audio/Visual Equipment
BAAQMD Bay Area Air Quality Management
District
BART Bay Area Rapid Transit
CAD Computer Aided Dispatch
CSA City Service Area
Caltrans California Department of Transportation
CAPER Consolidated Annual Plan &
Performance Eval Rpt
CATV Cable Television
CCPI California Consumer Price Index
CDBG Community Development Block Grant
CEQA California Environmental Quality Act
CERBT California Employers' Retiree Benefit
Trust
CIP Capital Improvement Program
CIT Counselor in Training Program
CMAS California Multiple Awards Schedule
CMO City Manager’s Office
CO Certificate of Occupancy
COBRA Consolidated Omnibus Budget
Reconciliation Act
COMPST Computerized Statistics
COPs Certificates of Participation
COPS Community Oriented Policing Services
CPI Consumer Price Index
CPR Cardio-Pulmonary Resuscitation
CRS Community Rating System
CSA City Service Area
EMD Emergency Medical Dispatch
EMS Emergency Medical Service
EMT Emergency Medical Technician
EOC Emergency Operations Center
EPA Environmental Protection Agency
EPC Emergency Preparedness Commission
ERAF Educational Revenue Augmentation
Fund
FBI Federal Bureau of Investigation
FEHA Fair Employment and Housing Act
FEMA Federal Emergency Management
Admin
FICA Federal Insurance Contributions Act
FMLA Family Medical Leave Act
FPPC Fair Political Practices Commission
FTA Federal Transit Authority
FTE Full-Time Equivalent
FY Fiscal Year
GAAP Generally Accepted Accounting
Principles
GASB Governmental Accounting Standards
Board
GFOA Government Finance Officers
Association
GIS Geographic Information System
GPS Global Positioning System
Haz Mat Hazardous Materials
HCD Housing and Community Development
HMO Health Maintenance Organization
HR Human Resources
HUD U.S. Housing and Urban Development
HVAC Heating8 Ventilating and Air
Conditioning
I Interstate
ICMA Intern’l City/County Mgmt Association
IT Information Technology
IVR Integrated Voice Recognition
JPA Joint Power Authority
Appendix
City of Milpitas 275
LAFCO Local Agency Formation Commission
LED Light-Emitting Diode
LIUNA Laborers’ International Union of N.
America
LID Local Improvement District
LLEBG Local Law Enforcement Block Grant
LLMD Light & Landscape Maintenance District
M & O Maintenance and Operation
MEA Milpitas Employees Association
MLS Major League Soccer
MOU Memorandum of Understanding
MUSD Milpitas Unified School District
MVP Milpitas Volunteer Program
NAIOP Nat Assoc of Industrial & Office
Properties
MLS Major League Soccer
MOU Memorandum of Understanding
MUSD Milpitas Unified School District
MVP Milpitas Volunteer Program
NAIOP Nat Assoc of Industrial & Office
Properties
NBO Neighborhood Beautification Ordinance
NOVA North Valley Private Industry Council
O&M Operating and Maintenance
OES Office of Environmental Services
OPA Owner Participation Agreement
OPEB Other Post-Employment Benefits
OSHA Occupational Safety and Health Admin
PAL Police Athletic League
PAR Performance Appraisal Report
PC Planning Commission
PCR Police Community Relations
PERS Public Employees Retirement System
PLAN Pooled Liability Assurance Network
POST Peace Officers Standards and Training
PPO Preferred Provider Organization
PRV Pressure Reducing Valves
PUC Public Utility Commission
RAP Recreation Assistance Program
R & D Research and Development
RDA Redevelopment Agency
RFP Request for Proposal
RPTTF Redevelopment Property Tax Trust
Fund
RMS Records Management System
RWQCB Regional Water Quality Control Board
SB Senate Bill
SBDC Small Business Development Center
SBWRP South Bay Water Recycling Program
SAFE Strategic Actions For Emergencies
SCVWD Santa Clara Valley Water District
SEMS Standardized Emergency Management
SERAF Supplmntl Educ. Rev. Augmentation
Fund
SFPUC San Francisco Public Utilities
Commission
SLETS Sheriff’s Law Enforcement Telecom
System
SOP Standard Operating Procedure
SV-ITS Silicon Valley Intelligent Transportation
SVU Silicon Valley Unwired
SWAT Special Weapons and Tactics
TABs Tax Allocation Bonds
TAG Technology Application Group
TIA Traffic Impact Analysis
TDM Transportation Demand Management
TOT Transient Occupancy Tax
UBC Uniform Building Code
UCR Uniform Crime Reports
UFC Uniform Fire Code
VLF Vehicle License Fee
VTA Santa Clara Valley Transportation
Authority
WMD Weapons of Mass Destruction
WPCP Water Pollution Control Plant
YBA Youth Basketball Association
YSB Youth Services Bureau
YTD Year to Date
Appendix
276 City of Milpitas
Glossary of Terms
Accomplishment – Programs and activities successfully completed in the prior fiscal year.
Accrual Basis – A basis of accounting in which transactions are recognized at the time they are incurred, as opposed to when cash is received and spent.
Agency Funds – One of four types of fiduciary funds. Agency funds are used to report resources held by the reporting government in a purely custodial capacity (assets equal liabilities).
Appropriation – An authorization made by the City Council that permits officials to incur obligations against and to make expenditures of resources. Appropriations are usually made for fixed amounts and are typically granted for a one-year period.
Appropriations Limit – Proposition 4 approved by the voters in 1980 limits the amount of money that cities may spend each year. This limit is set each year based on the amount that was appropriated in 1978-79 and adjusted each year for population growth and a cost-of-living factor.
Assessed Valuation – The value of real property and improvements, as determined by the County Assessor, against which the property tax levy is assessed.
Asset – Resources owned or held by a government that have a monetary value.
Audit – A comprehensive examination of the City’s accounts by an independent auditing firm to determine whether the City’s financial statements are fairly presented.
Balanced Budget – A balanced budget is defined as a budget where the anticipated operating revenues and other financing resources including carryover of outstanding encumbrances from prior year are equal to or exceed operating expenditures.
Bond – A financial obligation for which the issuer promises to pay the bondholder a specified stream of future cash flows, including periodic interest payments and a principal repayment.
Budget – A plan of financial operation embodying an estimate of proposed expenditures for a given period of time and the proposed means of financing them.
Budgetary Basis – This refers to the basis of accounting used to estimate financing sources and uses in the budget. This generally takes one of three forms: GAAP, cash, or modified accrual.
Budget Calendar – The schedule of key dates which government follows in preparation and adoption of the budget.
Budgetary Integration – The control or management of a government in accordance with the approved budget for the purpose of keeping expenditures within the limitations of the available appropriations and resources. A system of controls to ensure and demonstrate budgetary compliance with uncommitted balance of appropriations (avoid overspending or over committing budget) and unrealized revenues (monitor on an ongoing basis to determine whether spending reductions are needed to keep the budget in balance).
Building Permit Fee – Fee required for new construction or for any alteration or addition to a residence or commercial building. The fee is based on valuation. Electrical or plumbing/mechanical work also requires a similar permit with an itemized fee schedule.
Business License Tax – A tax imposed upon businesses in the community. The fee is a flat rate plus a minimal charge per employee.
California Employers' Retiree Benefit Trust (CERBT) – A Section 115 trust fund dedicated to prefunding Other Post-Employment Benefits (OPEB) for all eligible California public agencies.
Appendix
City of Milpitas 277
Capital Assets – Assets of significant value and having a useful life of several years (the term fixed assets is also used).
Capital Budget – A plan of proposed capital expenditures and the appropriations to finance them. The capital budget is usually enacted as part of the complete annual budget that includes both an operating component and a capital component. The capital budget should be based on a capital improvement program (CIP) and is typically the first year of a multi-year CIP.
Capital Improvement – Projects which purchase or construct capital assets. Typically capital improvements include new street improvements, park development, the acquisition of land, major construction of public facilities, and major maintenance/repair projects such as street resurfacing or modifications to public facilities.
Capital Improvement Program – A comprehensive five-year plan of implementing proposed capital projects which identifies priorities as to need, cost, and method of financing during the next five years. The first year of the CIP is typically adopted as the current capital budget.
Capital Projects Fund – Fund type used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by proprietary funds).
Capital Outlay – Expenditure for the acquisition of equipment for direct services with a useful life of two or more years and an acquisition cost of $5,000 or more per unit (i.e. police vehicles, riding mowers, etc.). Capital Outlay is budgeted in the operating budget.
Comprehensive Annual Financial Report – The official annual financial report for the City. A Comprehensive Annual Financial Report is compiled by a state, municipal or other governmental accounting staff and audited by an external American Institute of Certified Public Accountants (AICPA) certified accounting firm utilizing Governmental Accounting Standards Board (GASB) requirements. It is composed of three sections: Introductory, Financial and Statistical. It combines the financial information of fund accounting and Enterprise Authorities accounting.
Contractual Services – Services rendered to a government by private firms, individuals, or other governmental agencies. Examples include utilities, rent, maintenance agreements and professional consulting services.
Credit/Bond Ratings by S&P – City AAA; Water Utility AA+; Wastewater Utility AA+ Debt Service – Payment of interest and repayment of principal to holders of the City's debt instruments.
Defeasance – The legal release of a debtor from being the primary obligor under the debt, either by the courts or by the creditor.
Department – An organizational unit of government which is functionally unique in its delivery of services.
Deficit – An excess of expenditures over revenues (resources).
Discount – The difference between the cost of a security and its value at maturity when quoted at lower than face value.
Effectiveness – The degree to which an entity, program or procedure is successful at achieving its goals and objectives.
Efficiency – The degree to which an entity, program or procedure is successful at achieving its goals and objectives with the least use of scarce resources. Efficiency necessarily presupposes effectiveness.
Encumbrances – Commitments against an approved budget for unperformed (executed) contracts for goods and services. They cease to be encumbrances when the obligations are paid or otherwise terminated.
Enterprise Fund – Used to account for specific services, i.e. water and sewer, which are funded directly by fees and charges to external users.
Equipment Charges – Charges or "rental fees" charged to user departments to defray the cost of maintaining the equipment used and to replace the equipment when it exceeds its useful life.
Appendix
278 City of Milpitas
Expenditure – The payment of cash on the transfer of property or services for the purpose of acquiring an asset, service or settling a loss.
Expense – Charges incurred for operations, maintenance, interest or other charges.
Fiduciary Fund – The term is used when a governmental unit acts in a fiduciary capacity such as a trustee or agent. The government unit is responsible for handling the assets placed under its control.
Final Budget – The budget document adopted by resolution following the budget hearings in June of each year.
The document formally incorporates any Council changes to the preliminary budget, resulting from the budget hearings.
Fiscal Year – The financial year for the City of Milpitas is July 1 through June 30 of the subsequent year.
Fixed Assets – Assets of long-term character that are intended to continue to be held or used, such as land, buildings, machinery, furniture or other equipment.
Franchise Fee – A regulatory fee charged to utility companies for the privilege of doing business in the City of Milpitas, i.e. garbage franchise fee, gas and electric franchise fee, and nitrogen gas franchise fee.
Full-Time Equivalent (FTE) – Staffing levels are measured in FTE to give a consistent comparison from year to year and refers to the equivalent of one person working full-time for one year or may consist of several part-time positions.
Function – A discrete entity such as an organizational unit or groupings of interrelated programs within a department or division whose appropriations for salaries, services and supplies, and capital outlay can easily be subjected to analysis in the budget process.
Fund – An independent fiscal and accounting entity used to record all financial transactions related to the specific purpose for which the fund was created.
Fund Balance – Also known as financial position, fund balance is the excess of current assets over current liabilities, and represents the cumulative effect of revenues and other financing sources over expenditures and other uses.
Gas Tax – Share of revenue derived from the State taxes on gasoline.
Generally Accepted Accounting Principles (GAAP) – The standard framework of guidelines for financial accounting used in any given jurisdiction; generally known as Accounting Standards. GAAP includes the standards, conventions, and rules accountants follow in recording and summarizing, and in the preparation of financial statement.
General Fund – The main operating fund of the City.
Government Accounting Standards Board (GASB) – A standard-setting body, associated with the Financial Accounting Foundation, which prescribes standard accounting practices for governmental units.
Governmental Funds – Funds generally used to account for tax-supported activities. There are five different types of governmental funds: the general fund, special revenue funds, debt service funds, capital projects funds and permanent funds.
Hotel/Motel Tax – A transient occupancy (less than 30 days at a hotel or motel) tax imposed for general purposes.
The tax is currently 14% of receipts.
Infrastructure – The physical assets of a government (i.e. streets, water and sewer systems, public buildings and parks).
Interest – Income resulting from the prudent investment of idle cash. The types of investments are controlled by the City's Investment Policy in accordance with the California Government Code.
Appendix
City of Milpitas 279
Internal Service Funds – Proprietary fund type that may be used to report any activity that provides goods or services to other funds, departments or agencies of the primary government and its component units or to other governments on a cost-reimbursement basis.
Legal Level of Budgetary Control – The lowest level at which a government’s management may not reallocate resources without special approval from the legislative body.
Level of Service – A description of the services provided, or activities performed, and the cost and personnel requirements.
Line Item – The description of an object of expenditure, i.e. salaries, supplies, contract services, etc.
Materiality – The magnitude of an omission or misstatement of accounting information that, in the light of surrounding circumstance, makes it probable that the judgment of a reasonable person relying on the information would have been changed or influenced by the omission or misstatement. The objective of accountability in governmental financial reporting requires materiality to be judged in both a quantitative and qualitative manner (involves such issues as legal and contractual compliance).
Modified Accrual Basis – A basis of accounting in which revenues are recognized when measurable and available and expenditures are recorded when the related fund liability is incurred, except for principal and interest on general long-term debt, claims and judgments, and accumulated unpaid vacation, sick pay and other employee benefit amounts, which are recognized as expenditures to the extent they have matured.
Motor Vehicle In Lieu – A share of the revenue derived from registration fees charged by the State.
Objective – Program or activity intended to be implemented in the ensuing fiscal year.
Operating Budget – A financial plan for the provision of direct services and support functions.
Overhead Charges – A charge made to a developer account or the Redevelopment Agency to defray the direct and indirect overhead costs associated with an employee performing duties or providing services to the fund or account.
Park Development Fee – The fee paid by a developer or sub-developer for park or recreation purposes in lieu of the dedication of land.
Performance Indicators – Quantitative measures of accomplishments and objectives, sometimes known as workload/performance measures.
Permanent Employee – A continuing position to be filled 12 months a year with a normal work schedule.
Permanent Fund – Permanent funds are required to be used to report resources that are legally restricted to the extent that only earnings (and not principal, thus making the fund a nonexpendable trust) may be used for purposes that support the reporting government's programs.
Personnel Services – Expenditures for salaries, wages and fringe benefits of a government’s employees.
Personnel Allotment – List of full-time and part-time employees required to support a division or function, listed by their classification or title.
Personnel Analysis - Changes to personnel allotment from the previous fiscal year. Reorganizations, reclassifications and reallocation of resources are highlighted in this section.
Prior-Year Encumbrances – Obligations from previous fiscal years in the form of purchase orders, contracts or salary commitments which are chargeable to an appropriation, and for which a part of the appropriation is reserved.
They cease to be an encumbrance when the obligations are paid or otherwise terminated.
Property Tax – A tax imposed on real property (land and permanently attached improvements) based upon the assessed value of the property. The tax rate may not exceed 1% of assessed value.
Appendix
280 City of Milpitas
Proposed Budget – The budget document recommended by the City Manager that is approved as may be amended by the City Council during budget hearings. The hearings are held in May or June, and the approval of the Preliminary Budget gives spending authority effective each July 1st for the subsequent fiscal year.
Proprietary Funds – Funds that focus on the determination of operating income, changes in net assets (or cost recovery), financial position, and cash flows. There are two different types of proprietary funds: enterprise funds and internal service funds.
Recreation Fees – Charges for services provided to participants of Community and Recreation Services' classes, activities, and recreational sports.
Redevelopment – The planning, development, replanning, redesign, clearance, reconstruction, or rehabilitation of real property, and the provision of such residential, commercial, industrial, public, or other structures appropriate to the general welfare of the City.
Redevelopment Property Tax Trust Fund – residual distributions of property tax revenue from dissolved Redevelopment Agency. The Redevelopment Agency is dissolved on 1/31/2012 due to ABX126.
Rents and Concessions – Charges for group rentals of City facilities.
Reserves – A savings account maintained for restricted use, i.e. self-insurance programs, capital improvement projects, or for unrestricted use to protect the City from emergencies or unanticipated expenditures.
Revenue Analysis – Departmental revenue sources are described. Revenue increases, decreases and strategies are highlighted in this section.
Sales Tax – The City receives one percent of the County’s nine percent sales tax, and a ¼ cent Transaction & Use Tax (Measure F). Sales tax is one of the City’s major general fund revenue sources.
Section 115 Trust – A grantor trust established by a governmental unit to set aside funds for paying future employee benefits such as pensions and Other Post-Employment Benefits (OPEB).
Supplies and Contractual Services – The category of line items that describe non-salary and non-capital outlay expenditures.
Special Revenue Fund – Used to account for revenue that is set aside for restricted use, e.g. gas tax receipts are set aside in such a fund to be used solely for street improvements.
Supplemental Appropriation – An additional appropriation made by the governing body after the budget year has started.
Taxes – Compulsory charges levied by a government for the purposes of financing services performed for the common benefit of the people. This term does not include specific charges made against particular persons or property for current or permanent benefit, such as special assessments.
Transfers In/Out – Amounts transferred from one fund to another to assist in financing the services for the recipient fund.
Unanticipated Expenditures Reserve – A specific line item appropriation from which to distribute additional funds to decision units for salary increases resulting from employee contract negotiations and to pay for emergencies or unanticipated expenditures that from time to time arise during the course of a fiscal year.
Unassigned Unrestricted Fund Balance – Available expendable financial resources in a governmental fund that are not the object of tentative management plans.
Working Capital – Working Capital is a financial metric which represents operating liquidity available to a business, organization, or other entity, including governmental entity. Along with fixed assets such as plant and equipment, working capital is considered a part of operating capital.
Workload/Performance Measures – Quantitative measures of services provided, or activities performed, by an organizational unit.
Appendix
City of Milpitas 281
Index
A
Abbreviations and Acronyms ........................... 275 ARPA ................................................................... 77 Appendix ............................................................. 251 Awards ................................................................ 34 B
Budget Guidelines ............................................. 24 Budget Development and Document ............. 29
Budget Process, FY 2022-23 .......................... 28 Budget Summary ............................................... 38 Building Safety and Housing ............................ 129 C
Capital Improvement Program Overview ...... 247
Capital Improvement Program Summary ....... 250
City Attorney ....................................................... 119 City Clerk ............................................................ 103 City Council ........................................................ 85 City Council: Elected Officials ......................... iii City Manager ...................................................... 91 Council Priority Areas ........................................ iv D
Demographic Profile .......................................... 3 E
Economic Development .................................... 111 Expenditure Descriptions ................................. 257 Expenditures by Function ................................. 68 Expenditures by Fund (Detail) .......................... 58 Expenditures by Fund ........................................ 56 F
Finance ................................................................. 141 Financial Information ......................................... 37 Fire ....................................................................... 153 Fiscal Policies ..................................................... 19 Fund Descriptions ............................................. 251 Fund Structure ................................................... 37 Funded Permanent Positions by Department 42
G
Glossary of Terms .............................................. 277 H
History .................................................................. 2 Human Resources .............................................. 163 I
Information Technology ...................................... 175 L
Letter of Transmittal ........................................... v List of Departments/Divisions/Functions ........ 266 Appendix
282 City of Milpitas
List of Expenditures ............................................ 272 List of Funds ........................................................ 265 List of Revenues ................................................. 268 M
Map ....................................................................... 7 N
Non-Departmental .............................................. 243 O
Operating Transfers Statement ........................ 70 Organization Chart ............................................. 1
P
Planning ............................................................... 185 Police .................................................................... 197 Public Works ....................................................... 209 R
Recreation and Community Services .............. 231 Revenues and Expenditures (All Funds) ........ 40
Revenues by Fund (Detail) ............................... 46 Revenues by Fund ............................................. 44 Revenue Descriptions ........................................ 254 V
Vision, Values and Goals ................................... ii Appendix
City of Milpitas 283