March 18, 2025 Milpitas City Council Agenda Page 1
REGULAR MEETING OF THE MILPITAS
CITY COUNCIL
AGENDA
TUESDAY, MARCH 18, 2025
CITY COUNCIL CHAMBER, 455 E. CALAVERAS BLVD, MILPITAS, CA 5:30 PM (CLOSED SESSION)
7:00 PM (PUBLIC BUSINESS)
For assistance in the following languages, you may call:
Đối với Việt Nam, gọi 408-586-2400
Para sa Tagalog, tumawag sa 408-586-3051
Para español, llame 408-586-3072
* To access written translation during the meeting, scan the QR Code.
The City Council meeting is held in the City Council Chamber at City Hall, 455 E. Calaveras Blvd., Milpitas and via teleconference/Zoom webinar.
You may watch the Council meeting without providing public comment by accessing it via links here.
Meeting shall be livestreamed - Go to:
Facebook: https://www.facebook.com/CityofMilpitas/
YouTube: https://www.milpitas.gov/youtube
Web Streaming: https://www.milpitas.gov/webstreaming
PUBLIC COMMENT INSTRUCTIONS
Oral public comments may only be provided live during the City Council meeting in person, unless the City Council approves remote public comment. All comments provided shall be limited to three minutes or less as determined by the Mayor. All members of the public will be limited to one comment per agenda item, and one comment for non-agenda items. Members of the public may submit written comments by email to [email protected]
The meeting will be streamed via Zoom for viewing purposes only unless the City Council approves remote public comment. To watch via Zoom, please register at:
https://ci-milpitas-ca-gov.zoom.us/webinar/register/WN_IHvlofKNT1qY5GHh7A-jJw NOTE: If a member of the public wishes to share any presentation materials for Council consideration, they must be submitted to the Clerk’s Office by email to [email protected] by 12:00 p.m. on the day of the meeting. No presentations will be accepted in person in the Council Chambers.
MILPITAS CITY COUNCIL CODE OF CONDUCT
•Be respectful and courteous (words, tone, and body language). •Model civility.
•Avoid surprises.
•Praise publicly and criticize privately.
•Focus on the issue, not the person.
•Refrain from using electronic devices while on the Council dais. •Disclose conflicts of interest and affiliations related to agenda items. •Separate governing from campaigning.
•The Council speaks with one voice after making policy on issues. •Respect the line between policy and administration.
•Council will hold one another accountable to comply with this Code of Conduct.
March 18, 2025 Milpitas City Council Agenda Page 2
CALL MEETING TO ORDER by Mayor and ROLL CALL by City Clerk (5:30 PM)
ADJOURN TO CLOSED SESSION
(a) CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency’s Designated Representatives: Rick Bolanos, Liebert Cassidy Whitmore Employee Organization(s): Professional and Technical Employees, Mid-Management and Confidential Employees, Milpitas Employees Association, Unrepresented Employees (b) CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code Section 54956.8
Property: APN No. 086-37-018
Agency’s Negotiator(s): City Engineer Michael Silveira
Negotiating Parties: City of Milpitas and Santa Clara Valley Water District Under Negotiation: Price and terms of payment
(c) CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code Section 54956.8
Property: 1480-1488 South Main Street, Milpitas, CA 95035 Agency’s Negotiator(s): Economic Development and Strategic Initiatives Director Alex Andrade Negotiating Parties: City of Milpitas and Espana’s Collision Repair DBA CARSTAR Espana’s Under Negotiation: Price and terms of payment
(d) CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code Section 54956.8
Property: APN Nos. 028-34-001 through 028-34-094
Agency’s Negotiator(s): Economic Development and Strategic Initiatives Director Alex Andrade Negotiating Parties: City of Milpitas and Milpitas Community Museum Under Negotiation: Price and terms of payment
CLOSED SESSION ANNOUNCEMENT:
Report on action taken in Closed Session, if required per Government Code Section 54957.1, including the vote or abstention of each member present.
PLEDGE OF ALLEGIANCE
INVOCATION (Mayor Montano)
PRESENTATIONS (7:05 PM)
● Neighborhood Beautification Awards (Certificate)
PUBLIC FORUM (7:15 PM)
Members of the public are invited to speak on any item that does not appear on today’s agenda. Comments will be limited to three minutes or less at the Mayor’s discretion. When called to speak, you are encouraged to state your name for the record.
As an item not listed on the agenda, no action can be taken, however the City Council may instruct the City Manager to place the item on a future meeting agenda.
ANNOUNCEMENT OF CONFLICT OF INTEREST AND CAMPAIGN CONTRIBUTIONS March 18, 2025 Milpitas City Council Agenda Page 3
READING OF THE CITY COUNCIL CODE OF CONDUCT
APPROVAL OF AGENDA
CONSENT CALENDAR (7:20 PM)
Consent calendar items are considered to be routine and will be considered for adoption by one motion. There will be no separate discussion of these items unless a City Councilmember, member of the audience or staff requests the Council to remove an item from (or be added to) the consent calendar. Any person desiring to speak on any item on the consent calendar should ask to have that item removed from the consent calendar.
C1. Receive City Council Calendar of Meetings for March and April 2025 (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Recommendation: Receive City Council Calendar of Meetings for March and April 2025.
C2. Approve City Council Meeting Minutes of March 4, 2025 (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Recommendation: Approve City Council Meeting minutes of March 4, 2025.
C3. Receive the Preview List of Anticipated Items for the Next Regular City Council Meeting (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Recommendation: Receive the list of anticipated agenda items for the next regular City Council meeting.
C4. Receive and Review the List of Agenda Items Requested by City Councilmembers (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Recommendation: Receive the list of items that have been requested by City Councilmembers and received consensus in previous meetings to date.
C5. Authorize and Approve a Travel Request to the City of Milpitas Sister City Dagupan, Philippines, from April 25 to May 1, 2025 (Staff Contact: Matt Cano, Assistant City Manager, 408-586-3012) Recommendation: Authorize and approve travel to Dagupan, Philippines, by Vice Mayor Gary Barbadillo from April 25 to May 1, 2025, for a total estimated amount of $3200, budgeted under the Individual Elected Official Allocation for Conferences/Meetings/Trainings.
C6. Authorize the City Manager, or Designee, to Execute Purchase Orders with Pace Supply Corp. for Clow Fire Hydrants and Related Parts (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111; and Christian Di Renzo, Public Works Director, 408-586-2602) Recommendation: (1) Authorize the City Manager, or designee, to issue purchase orders to PACE Supply Corp. for Clow fire hydrants and check valves in an amount not to exceed $165,157; and (2) Authorize the City Manager, or designee, to issue additional purchase orders to PACE Supply Corp. for Clow fire hydrants and related parts as required for a period of up to five years, subject to existing contract authority and the appropriation of funds.
C7. Authorize the Surplus of City Vehicles and Equipment (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111)
Recommendation: Authorize the surplus of City vehicles and equipment with JJ Kane Auctions.
C8. Adopt a Resolution to Approve Project Plans, Award the Construction Contract to Cratus, Inc., and Authorize Contract Change Order(s) for the Dempsey Road Water Line Replacement (Staff:
March 18, 2025 Milpitas City Council Agenda Page 4
Christian Di Renzo, Public Works Director, 408-586-2602; and Michael Silveira, City Engineer, 408-586-3303)
Recommendation: (1) Adopt a resolution to approve project plans and specifications, (2) Award the construction contract to Cratus, Inc. in the amount of $5,463,800, (3) Authorize the City Manager to execute the construction contract with Cratus, Inc., and (4) Authorize the Public Works Director to negotiate and execute contract change order(s) in an aggregate amount not to exceed $1,093,000 for the Dempsey Road Water Line Replacement, Project Nos. 7110 and 7118.
C9. 2023 Community Project Funding for the Milpitas Carbon Neutral Homes Retrofit Program (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602) Recommendation: (1) Adopt a resolution to accept and authorize the City Manager or designee to execute the grant award and agreement from the U.S. Department of Energy for the Milpitas Carbon Neutral Homes Retrofit Program in the amount of $3,000,000 and appropriating the respective revenue and expenditure , (2) Authorize the City Manager, or designee, to approve a subrecipient agreement with Silicon Valley Clean Energy in an amount not to exceed $2,655,000 for the administration and issuance of additional rebates for Go Electric Milpitas program applicants; and (3) Approve a limited- term, grant-funded Administrative Analyst I/II position for the Public Works Department.
C10. Receive an Update on the Security Improvements at the McCarthy Ranch Sewer Lift Station (Main Lift) and Determine that the Condition Continues to Constitute an Emergency (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602) Recommendation: (1) Receive an update on the security improvements at the McCarthy Ranch Sewer Lift Station; and (2) Determine by a four-fifths vote that the condition continues to constitute an emergency.
C11. Approve Installation of Womanhood Project Marker at Delano Manongs Park (Staff Contact:
Renee Lorentzen, Recreation and Community Services Director, 408-586-3409) Recommendation: Approve installation of a Womanhood marker in commemoration of Dr. Dawn Mabalon at Delano Manongs Park from The Womanhood Project funded by the County of Santa Clara Office of Women’s Policy.
COMMUNITY DEVELOPMENT (7:30 PM)
12. Receive Update on Milpitas Innovation District Branding Initiative and Logo Design Status (Staff Contact: Alex Andrade, Economic Development and Strategic Initiatives Director, 408-586-3046) Recommendation: Receive update on the Milpitas Innovation District Branding Initiative and approve Logo Design Option #1 for final development by consultant Navajo Company.
COMMUNITY SERVICES AND SUSTAINABLE INFRASTRUCTURE (8:00 PM)
13. Approve Design for Historical Park Marker Project (Staff Contact: Renee Lorentzen, Recreation and Community Services Director, 408-586-3409)
Recommendation: (1) Approve the design for Historical Park Markers by Vickie Jo Sowell; and (2) Transfer $10,000 from CP3489 Public Art Program to fully fund this project.
ANNOUNCEMENTS AND FUTURE AGENDA ITEMS (8:30 PM)
Members of the City Council or City Manager may make brief announcements at this time. Members of the City Council may also suggest future agenda items. For future agenda items, the City Council shall not debate the topic or engage in March 18, 2025 Milpitas City Council Agenda Page 5
discussion but shall simply state a “yes” or “no” as whether to move the item forward. If a majority of the City Council agrees to move the item forward, the City Manager shall place the item on a future agenda.
ADJOURNMENT (8:35 PM)
KNOW YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions and other City agencies exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and City operations are open to the people’s review. For more information on your rights under the Open Government Ordinance or to report a violation, contact the City Attorney’s office at Milpitas City Hall, 455 E. Calaveras Blvd., Milpitas, CA 95035 e-mail:[email protected] / Phone: 408-586-3040 The Open Government Ordinance is codified in the Milpitas Municipal Code as Title I Chapter 310 and is available online at the City’s website www.milpitas.gov by selecting the Milpitas Municipal Code link.
Materials related to an item on this agenda submitted to the City Council after initial distribution of the agenda packet are available for public inspection at the City Clerk’s office at Milpitas City Hall, 3rd floor 455 E. Calaveras Blvd., Milpitas and on City website. City Council agendas and related materials can be viewed online: www.milpitas.gov/government/council/agenda_minutes.asp (select meeting date)
APPLY TO SERVE ON A CITY COMMISSION
Commission application forms are available online at www.milpitas.gov or at Milpitas City Hall.
Contact the City Clerk’s Office at 408-586-3001 for more information.
If you need assistance, per the Americans with Disabilities Act, for any City of Milpitas public meeting, please call the City Clerk at 408-586-3001 or send an e-mail to [email protected] prior to the meeting. You may request a larger font agenda.