April 1, 2025 Milpitas City Council Agenda Page 1
JOINT MEETING OF THE MILPITAS CITY
COUNCIL AND HOUSING AUTHORITY
AGENDA
TUESDAY, APRIL 1, 2025
CITY COUNCIL CHAMBER, 455 E. CALAVERAS BLVD, MILPITAS, CA 5:30 PM (CLOSED SESSION)
7:00 PM (PUBLIC BUSINESS)
For assistance in the following languages, you may call:
Đối với Việt Nam, gọi 408-586-2400
Para sa Tagalog, tumawag sa 408-586-3051
Para español, llame 408-586-3072
* To access written translation during the meeting, scan the QR Code.
The City Council meeting is held in the City Council Chamber at City Hall, 455 E. Calaveras Blvd., Milpitas and via teleconference/Zoom webinar.
You may watch the Council meeting without providing public comment by accessing it via links here.
Meeting shall be livestreamed - Go to:
Facebook: https://www.facebook.com/CityofMilpitas/
YouTube: https://www.milpitas.gov/youtube
Web Streaming: https://www.milpitas.gov/webstreaming
PUBLIC COMMENT INSTRUCTIONS
Oral public comments may only be provided live during the City Council meeting in person, unless the City Council approves remote public comment. All comments provided shall be limited to three minutes or less as determined by the Mayor. All members of the public will be limited to one comment per agenda item, and one comment for non-agenda items. Members of the public may submit written comments by email to [email protected]
The meeting will be streamed via Zoom for viewing purposes only unless the City Council approves remote public comment. To watch via Zoom, please register at:
https://ci-milpitas-ca-gov.zoom.us/webinar/register/WN_IrTywh37RZS9QANLEW-Q9Q NOTE: If a member of the public wishes to share any presentation materials for Council consideration, they must be submitted to the Clerk’s Office by email to [email protected] by 12:00 p.m. on the day of the meeting. No presentations will be accepted in person in the Council Chambers.
MILPITAS CITY COUNCIL CODE OF CONDUCT
• Be respectful and courteous (words, tone, and body language). • Model civility.
• Avoid surprises.
• Praise publicly and criticize privately.
• Focus on the issue, not the person.
• Refrain from using electronic devices while on the Council dais. • Disclose conflicts of interest and affiliations related to agenda items. • Separate governing from campaigning.
• The Council speaks with one voice after making policy on issues. • Respect the line between policy and administration.
• Council will hold one another accountable to comply with this Code of Conduct.
April 1, 2025 Milpitas City Council Agenda Page 2
CALL MEETING TO ORDER by Mayor and ROLL CALL by City Clerk (5:30 PM)
ADJOURN TO CLOSED SESSION
(a) PUBLIC EMPLOYEE APPOINTMENT AND HIRING
Pursuant to Government Code Section 54957(b)(1)
Employee Position: Interim City Manager
(b) CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency’s Designated Representative(s): Kelli Parmley, Human Resources Director Employee Organization(s): Unrepresented – Interim City Manager CLOSED SESSION ANNOUNCEMENT:
Report on action taken in Closed Session, if required per Government Code Section 54957.1, including the vote or abstention of each member present.
PLEDGE OF ALLEGIANCE
INVOCATION (Councilmember Chua)
PRESENTATIONS (7:05 PM)
● Fair Housing Month (Proclamation)
● Cesar Chavez Day - March 31 (Proclamation)
● Black April (Proclamation)
PUBLIC FORUM (7:20 PM)
Members of the public are invited to speak on any item that does not appear on today’s agenda. Comments will be limited to three minutes or less at the Mayor’s discretion. When called to speak, you are encouraged to state your name for the record.
As an item not listed on the agenda, no action can be taken, however the City Council may instruct the City Manager to place the item on a future meeting agenda.
ANNOUNCEMENT OF CONFLICT OF INTEREST AND CAMPAIGN CONTRIBUTIONS
READING OF THE CITY COUNCIL CODE OF CONDUCT
APPROVAL OF AGENDA
CONSENT CALENDAR (7:25 PM)
Consent calendar items are considered to be routine and will be considered for adoption by one motion. There will be no separate discussion of these items unless a City Councilmember, member of the audience or staff requests the Council to remove an item from (or be added to) the consent calendar. Any person desiring to speak on any item on the consent calendar should ask to have that item removed from the consent calendar.
C1. Receive City Council Calendar of Meetings (Staff Contact: Suzanne Guzzetta, City Clerk, 408- 586-3001)
Recommendation: Receive City Council Calendar of Meetings for April 2025.
C2. Approve City Council Meeting Minutes (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586- 3001)
April 1, 2025 Milpitas City Council Agenda Page 3
Recommendation: Approve City Council Meeting minutes of March 18, 2025.
C3. Receive the Preview List of Anticipated Items for the Next Regular City Council Meeting (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Recommendation: Receive the list of anticipated agenda items for the next regular City Council meeting.
C4. Receive and Review the List of Agenda Items Requested by City Councilmembers (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Recommendation: Receive the list of items that have been requested by City Councilmembers and received consensus in previous meetings to date.
C5. Approve an Amendment to the Professional Services Agreement with Berry, Dunn, McNeil & Parker LLC for Enterprise Resource Planning Consulting Services (Staff Contact: Luz Cofresí- Howe, Finance Director, 408-586-3111; and Kelli Parmley, Human Resources Director 408-586- 3086)
Recommendation: Approve and authorize the City Manager, or designee, to execute an amendment to the Professional Services Agreement with Berry, Dunn, McNeil & Parker LLC for Enterprise Resource Planning Consulting Services in the amount of $620,000 with additional authority to approve changes of up to 10%.
C6. Receive and Authorize Submittals of the 2024 Housing Element Annual Progress Report and Housing Successor Agency Annual Report to California Department of Housing and Community Development and Governor’s Office of Planning and Research (Staff Contact: Sarah Balcha, Acting Housing Official, 408-586-3268)
Recommendation: Receive and authorize submittals of the 2024 Housing Element Annual Progress Report and Housing Successor Agency Annual Report to the California Department of Housing and Community Development and Governor’s Office of Planning and Research.
C7. Receive the 2024 General Plan Annual Progress Report and Authorize Submittal of the Report to the Governor’s Office of Planning and Research (Staff Contact: Jay Lee, Planning Director, 408-586-3077; and Lillian VanHua, Principal Planner, 408-586-3073) Recommendation: Receive the 2024 General Plan Annual Progress Report and authorize the submittal of the report to the Governor’s Office of Planning and Research.
C8. Adopt a Resolution to Accept Fire Service Project as Part of the Fire Station No. 1 Modular Building Replacement, Project No. 3465 and Authorize the City Engineer to File a Notice of Completion and Issue a Notice of Final Acceptance after the One-Year Warranty (Staff Contact:
Christian Di Renzo, Public Works Director, 408-586-2602; and Michael Silveira, City Engineer, 408-586-3303)
Recommendation: Adopt a resolution to accept Fire Service Project as part of Fire Station No.1 Modular Building Replacement, Project No. 3465, and authorize the City Engineer to file a Notice of Completion and issue a Notice of Final Acceptance after the one-year warranty.
C9. Approve an Amendment to the Master Agreement with the Santa Clara Valley Transportation Authority Relating to the Silicon Valley Rapid Transit Berryessa BART Extension Project for Reimbursement of Pavement Restoration along City Streets (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602; Michael Silveira, City Engineer, 408-586-3303)
April 1, 2025 Milpitas City Council Agenda Page 4
Recommendation: Approve and authorize the City Manager, or designee, to execute Amendment No. 17 to the Master Agreement with the Santa Clara Valley Transportation Authority relating to the Silicon Valley Rapid Transit Berryessa BART Extension Project for reimbursement of pavement restoration along City streets.
C10. Receive an Update on the Security Improvements at the McCarthy Ranch Sewer Lift Station (Main Lift) and Determine that the Condition Continues to Constitute an Emergency (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602) Recommendation: (1) Receive an update on the security improvements at the McCarthy Ranch Sewer Lift Station; and (2) Determine by a four-fifths vote that the condition continues to constitute an emergency.
PUBLIC HEARINGS (7:30 PM)
Members of the public may be allotted up to three (3) minutes or less at the Mayor’s discretion, to comment on any public hearing item. Applicants/Appellants and their representatives may be allotted up to a total of ten (10) minutes for opening statements and up to a total of five (5) minutes maximum for closing statements. Items requested/recommended for continuance are subject to Council’s consent at the meeting.
11. Conduct a Public Hearing on the Request for a Bingo License for the Barbara Lee Senior Center (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001) Recommendation: Conduct a public hearing and consider approval of a Bingo License for the City of Milpitas Barbara Lee Senior Center to hold a regular bingo game.
LEADERSHIP AND SUPPORT SERVICES (7:45 PM)
12. Receive presentations about City of Milpitas Property Tax and City of Milpitas Transactions (Sales) & Use Tax (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111) Recommendation: Receive presentations about City of Milpitas Property Tax and City of Milpitas Transactions (Sales) & Use Tax.
ANNOUNCEMENTS AND FUTURE AGENDA ITEMS (9:00 PM)
Members of the City Council or City Manager may make brief announcements at this time. Members of the City Council may also suggest future agenda items. For future agenda items, the City Council shall not debate the topic or engage in discussion but shall simply state a “yes” or “no” as whether to move the item forward. If a majority of the City Council agrees to move the item forward, the City Manager shall place the item on a future agenda.
ADJOURNMENT (9:05 PM)
KNOW YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions and other City agencies exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and City operations are open to the people’s review. For more information on your rights under the Open Government Ordinance or to report a violation, contact the City Attorney’s office at Milpitas City Hall, 455 E. Calaveras Blvd., Milpitas, CA 95035 e-mail:[email protected] / Phone: 408-586-3040 The Open Government Ordinance is codified in the Milpitas Municipal Code as Title I Chapter 310 and is available online at the City’s website www.milpitas.gov by selecting the Milpitas Municipal Code link.
Materials related to an item on this agenda submitted to the City Council after initial distribution of the agenda packet are available for public inspection at the City Clerk’s office at Milpitas City Hall, 3rd floor 455
April 1, 2025 Milpitas City Council Agenda Page 5
E. Calaveras Blvd., Milpitas and on City website. City Council agendas and related materials can be viewed online: www.milpitas.gov/government/council/agenda_minutes.asp (select meeting date)
APPLY TO SERVE ON A CITY COMMISSION
Commission application forms are available online at www.milpitas.gov or at Milpitas City Hall.
Contact the City Clerk’s Office at 408-586-3001 for more information.
If you need assistance, per the Americans with Disabilities Act, for any City of Milpitas public meeting, please call the City Clerk at 408-586-3001 or send an e-mail to [email protected] prior to the meeting. You may request a larger font agenda.
Milpitas City Council Calendar
April 2025
Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 6:00 PM-Closed Session
7:00 PM-City Council
2 2:00 PM-Santa Clara VTA Monthly
Briefing - Northeast Group (CM)
(Santa Clara)
5:30 PM-Veterans Commission (GB)
7:00 PM-Community Housing
Commission (EC)
3 5:30 PM-Milpitas Chamber of
Commerce Board (GB)
5:30 PM-Santa Clara VTA Board of
Directors (CM)
4 5
6 7
7:00 PM-Parks, Recreation & Cultural
Resources Commission (EC)
8 9
4:30 PM-City Council Finance
Subcommittee (CM/EC)
7:00 PM-Silicon Valley Clean Energy
Board of Directors (GB) (Cupertino)
7:00 PM-Planning Commission
10 4:00 PM-Treatment Plant Advisory
Committee (CM) (San Jose)
4:00 PM-Santa Clara VTA Policy
Advisory Committee (EC)
6:00 PM-Youth Advisory Commission
(HL)
7:00 PM-Cities Assoc of SCC (CM)
11 12
13 14
4:00 PM-Economic Development and
Trade Commission (WL)
15 5:00 PM-Closed Session
7:00 PM-City Council
16 6:00 PM-Energy and Environmental
Sustainability Commission (EC)
17 18 19
20 21
7:00 PM-Science, Technology, and
Innovation Commission (WL)
22 1:30 PM-Senior Advisory Commission
(HL)
23 5:30 PM-Cities Assoc. of SCC -
Recycling and Waste Reduction
Commission (CM)
7:00 PM-Planning Commission
24 12:00 PM-Santa Clara County Library
JPA Board Meeting (CM) (Campbell,
CA)
25 26
27 28 29 30
March 2025
S M T W T F S
1 2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
May 2025
S M T W T F S
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
March 18, 2025 Milpitas City Council Minutes Page 1
REGULAR MEETING OF THE MILPITAS
CITY COUNCIL
MINUTES
TUESDAY, MARCH 18, 2025
The City Council of the City of Milpitas convened in a Regular Meeting on March 18, 2025, in the City Council Chamber, 455 E. Calaveras Blvd, Milpitas, CA, and via teleconference/Zoom webinar.
CALL MEETING TO ORDER by Mayor and ROLL CALL by City Clerk Mayor Montano called the Regular City Council meeting to order at 5:31 PM. Roll Call was taken by City Clerk Guzzetta.
PRESENT: Mayor Montano, Vice Mayor Barbadillo (6:34 PM), Councilmember Chua, Councilmember Lam ABSENT: Councilmember Lien
Acting City Attorney Creech briefed the City Council on the Closed Session Agenda.
The City Council adjourned to Closed Session at 5:34 PM.
ADJOURN TO CLOSED SESSION
(a) CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency’s Designated Representatives: Rick Bolanos, Liebert Cassidy Whitmore Employee Organization(s): Professional and Technical Employees, Mid-Management and Confidential Employees, Milpitas Employees Association, Unrepresented Employees (b) CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code Section 54956.8
Property: APN No. 086-37-018
Agency’s Negotiator(s): City Engineer Michael Silveira
Negotiating Parties: City of Milpitas and Santa Clara Valley Water District Under Negotiation: Price and terms of payment
(c) CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code Section 54956.8
Property: 1480-1488 South Main Street, Milpitas, CA 95035 Agency’s Negotiator(s): Economic Development and Strategic Initiatives Director Alex Andrade Negotiating Parties: City of Milpitas and Espana’s Collision Repair DBA CARSTAR Espana’s Under Negotiation: Price and terms of payment
(d) CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code Section 54956.8
Property: APN Nos. 028-34-001 through 028-34-094
Agency’s Negotiator(s): Economic Development and Strategic Initiatives Director Alex Andrade Negotiating Parties: City of Milpitas and Milpitas Community Museum Under Negotiation: Price and terms of payment
March 18, 2025 Milpitas City Council Minutes Page 2
CLOSED SESSION ANNOUNCEMENT:
The City Council reconvened at 7:35 PM.
Acting City Attorney Creech had nothing to report from the Closed Session.
PLEDGE OF ALLEGIANCE
Vice Mayor Barbadillo led the Pledge of Allegiance.
INVOCATION
Mayor Montano provided the invocation.
PRESENTATIONS
Mayor Montano, joined by the Milpitas City Council, presented certificates to recipients of the Neighborhood Beautification Awards.
PUBLIC FORUM
There were the following public speakers:
1. Voltaire Montemayor
2. Zack
ANNOUNCEMENT OF CONFLICT OF INTEREST AND CAMPAIGN CONTRIBUTIONS Acting City Attorney Creech asked the Mayor and City Councilmembers if they had any personal conflicts of interest. By roll call, there were no conflicts of interest (Vote: 4-0-1. Absent: Lien). Acting City Attorney Creech asked the Mayor and City Councilmembers if they had any reportable campaign contributions. By roll call, there were no reportable campaign contributions (Vote: 4-0-1. Absent: Lien).
READING OF THE CITY COUNCIL CODE OF CONDUCT
Councilmember Lam read the City Council Code of Conduct.
APPROVAL OF AGENDA
After discussion, motion: to approve the agenda.
Motion/Second: Councilmember Chua / Vice Mayor Barbadillo Motion carried by the following:
AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam NOES: None
ABSENT: Councilmember Lien
CONSENT CALENDAR
Staff had no comments on the Consent Calendar.
Public comment:
1. Voltaire Montemayor
March 18, 2025 Milpitas City Council Minutes Page 3
After discussion, motion: to approve the Consent Calendar.
Motion/Second: Councilmember Chua / Councilmember Lam
Motion carried by the following:
AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam NOES: None
ABSENT: Councilmember Lien
1. Receive City Council Calendar of Meetings for March and April 2025 (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Received City Council Calendar of Meetings for March and April 2025.
2. Approve City Council Meeting Minutes of March 4, 2025 (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Approved City Council Meeting minutes of March 4, 2025.
3. Receive the Preview List of Anticipated Items for the Next Regular City Council Meeting (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Received the list of anticipated agenda items for the next regular City Council meeting.
4. Receive and Review the List of Agenda Items Requested by City Councilmembers (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Received the list of items that have been requested by City Councilmembers and received consensus in previous meetings to date.
5. Authorize and Approve a Travel Request to the City of Milpitas Sister City Dagupan, Philippines, from April 25 to May 1, 2025 (Staff Contact: Matt Cano, Assistant City Manager, 408-586-3012) Authorized and approved travel to Dagupan, Philippines, by Vice Mayor Gary Barbadillo from April 25 to May 1, 2025, for a total estimated amount of $3200, budgeted under the Individual Elected Official Allocation for Conferences/Meetings/Trainings.
6. Authorize the City Manager, or Designee, to Execute Purchase Orders with Pace Supply Corp. for Clow Fire Hydrants and Related Parts (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111; and Christian Di Renzo, Public Works Director, 408-586-2602) (1) Authorized the City Manager, or designee, to issue purchase orders to PACE Supply Corp. for Clow fire hydrants and check valves in an amount not to exceed $165,157; and (2) Authorized the City Manager, or designee, to issue additional purchase orders to PACE Supply Corp. for Clow fire hydrants and related parts as required for a period of up to five years, subject to existing contract authority and the appropriation of funds.
7. Authorize the Surplus of City Vehicles and Equipment (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111)
Authorized the surplus of City vehicles and equipment with JJ Kane Auctions.
8. Adopt a Resolution to Approve Project Plans, Award the Construction Contract to Cratus, Inc., and Authorize Contract Change Order(s) for the Dempsey Road Water Line Replacement (Staff:
Christian Di Renzo, Public Works Director, 408-586-2602; and Michael Silveira, City Engineer, 408-586-3303)
March 18, 2025 Milpitas City Council Minutes Page 4
(1) Adopted Resolution No. 9395 to approve project plans and specifications, (2) Awarded the construction contract to Cratus, Inc. in the amount of $5,463,800, (3) Authorized the City Manager to execute the construction contract with Cratus, Inc., and (4) Authorized the Public Works Director to negotiate and execute contract change order(s) in an aggregate amount not to exceed $1,093,000 for the Dempsey Road Water Line Replacement, Project Nos. 7110 and 7118.
9. 2023 Community Project Funding for the Milpitas Carbon Neutral Homes Retrofit Program (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602) (1) Adopted Resolution No. 9396 to accept and authorize the City Manager or designee to execute the grant award and agreement from the U.S. Department of Energy for the Milpitas Carbon Neutral Homes Retrofit Program in the amount of $3,000,000 and appropriating the respective revenue and expenditure; (2) Authorized the City Manager, or designee, to approve a subrecipient agreement with Silicon Valley Clean Energy in an amount not to exceed $2,655,000 for the administration and issuance of additional rebates for Go Electric Milpitas program applicants; and (3) Approved a limited- term, grant-funded Administrative Analyst I/II position for the Public Works Department.
10. Receive an Update on the Security Improvements at the McCarthy Ranch Sewer Lift Station (Main Lift) and Determine that the Condition Continues to Constitute an Emergency (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602) (1) Received an update on the security improvements at the McCarthy Ranch Sewer Lift Station; and (2) Determined by a four-fifths vote that the condition continues to constitute an emergency.
11. Approve Installation of Womanhood Project Marker at Delano Manongs Park (Staff Contact:
Renee Lorentzen, Recreation and Community Services Director, 408-586-3409) Approved installation of a Womanhood marker in commemoration of Dr. Dawn Mabalon at Delano Manongs Park from The Womanhood Project funded by the County of Santa Clara Office of Women’s Policy.
COMMUNITY DEVELOPMENT
12. Receive Update on Milpitas Innovation District Branding Initiative and Logo Design Status (Staff Contact: Alex Andrade, Economic Development and Strategic Initiatives Director, 408-586-3046) Assistant City Manager Cano introduced the item. Economic Development and Strategic Initiatives Director Andrade presented the report.
There were the following public speakers
1. Voltaire Montemayor
Councilmember Chua expressed concerns with the tagline, stating it was too vague and required explanation. She suggested a more action-oriented tagline such as, “Innovation District: Where Ideas Become Reality,” emphasizing that taglines should be self-explanatory and original. Consultant Ross Martinez from the Navajo Company responded that “reimagine” was intended to invite developers and investors to envision the district’s future, although taglines could evolve over time.
Mayor Montano spoke in support of the concept of the Logo Mark 1 but noted it resembled existing designs and raised potential originality and intellectual property concerns. She proposed a new tagline, “Great Ideas Come from Great Minds,” emphasizing the need for simplicity and clarity. Economic Development Director Andrade asked if the Council preferred to proceed with refining the current options or starting over, to which the Mayor replied that improvements were needed for both the logo and tagline.
March 18, 2025 Milpitas City Council Minutes Page 5
Vice Mayor Barbadillo raised a broader concern about whether the timing was appropriate to develop branding for the district, given that much of the area was still under development. He requested a visual representation of the 74-acre district to better understand its commercial-to-residential ratio.
Director Andrade provided an overview of the area, explaining the recent rezoning to Business Park Research and Development and the potential value that branding could create. The Vice Mayor also suggested involving existing businesses in the area early on to ensure alignment with the branding effort, rather than imposing it on them later.
Continuing his comments, Vice Mayor Barbadillo proposed a community engagement approach by having high school students participate in a contest to create the logo and tagline. He suggested local involvement would generate more meaningful branding, emphasizing a grassroots approach that could organically spread the district’s message. Director Andrade acknowledged the suggestion and mentioned that Economic Development and Trade Commission student member had provided feedback but agreed that further community outreach could be pursued.
Councilmember Lam expressed preference for Logo Mark 1 but agreed with Mayor Montano that it resembled a toy and lacked originality. He emphasized the importance of developing something unique that would effectively communicate the city’s brand.
Mayor Montano concluded the discussion by instructing staff to refine both the logo and tagline and return with more options for the Council to review. The Council’s consensus was to incorporate community input and explore additional design possibilities before approving the branding proposal.
COMMUNITY SERVICES AND SUSTAINABLE INFRASTRUCTURE
13. Approve Design for Historical Park Marker Project (Staff Contact: Renee Lorentzen, Recreation and Community Services Director, 408-586-3409)
Assistant City Manager Cano and Recreation and Community Services Director Lorentzen introduced the item. Assistant Director for Recreation and Community Services McLane presented the report.
There were the following speakers:
1. Voltaire Montemayor
Councilmember Lam asked how many markers were planned and asked about the durability of the materials. Assistant Director McLane confirmed seven markers for the first phase, with a total cost of approximately $100,000, and explained the powder-coated steel would be easy to clean and resistant to graffiti.
Vice Mayor Barbadillo asked if the markers would replace existing park signage, and Assistant Director McLane clarified that they were intended as educational additions. He expressed approval of the project’s progress and emphasized replicating the process for all 20 named parks.
Councilmember Chua commended the collaboration between the Commissions and staff, and noted that funding came from the Arts Fund, not the General Fund.
Councilmember Lam inquired about marker color schemes, and Assistant Director McLane explained that uniformity would enhance recognizability, but varying colors could be considered.
Mayor Montano asked how the historical information would be presented, and Assistant Director McLane clarified that it would be developed with the Milpitas Historical Society, with community artwork
March 18, 2025 Milpitas City Council Minutes Page 6
potentially selected through a contest. The Mayor raised concerns about maintaining existing art pieces and suggested prioritizing parks without art for future installations.
After discussion, motion: to (1) Approve the design for Historical Park Markers by Vickie Jo Sowell; and (2) Transfer $10,000 from Delano Manongs Park CIP Project Budget to the Public Art CIP Project to fully fund this project..
Motion/Second: Councilmember Chua / Vice Mayor Barbadillo Motion carried by the following:
AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam NOES: None
ABSENT: Councilmember Lien
ANNOUNCEMENTS AND FUTURE AGENDA ITEMS
Councilmember Lam proposed a revision to the Council Code of Conduct, suggesting a word be added to the rule on electronic devices be modified to state “Refrain from using electronic devices inappropriately while on the Council dais.”
Vice Mayor Barbadillo requested an update on the timeline for new signage at the Milpitas Library. Assistant City Manager Cano confirmed that the contract for installation had already been signed and anticipated completion within the next few months, with a schedule update to be provided to the Council via email.
Councilmember Chua announced that the Energy and Sustainability Commission would be hosting a movie day at the library, screening multiple films focused on climate change, and invited the public to attend.
Mayor Montano reminded everyone that March 31st is Cesar Chavez Day, a recognized holiday for the city, and extended well wishes to all.
ADJOURNMENT
Mayor Montano adjourned the meeting at 9:08 PM.
Draft meeting minutes submitted by City Clerk, Suzanne Guzzetta
TENTATIVE CITY COUNCIL AGENDA ITEM LIST
as of 3/28/2025
April 15, 2025 – Regular Meeting (7:00 PM)
INVOCATION (Councilmember Chua)
PRESENTATION
- National Public Safety Telecommunicators Week – April 14-20 (Proclamation) - Earth Day - April 22 (Proclamation)
- 2024 STEM Winners (Certificate)
CONSENT CALENDAR
1. Receive City Council calendar for April and May 2025 (City Clerk)
2. Approve City Council meeting minutes of April 1, 2025 (City Clerk)
3. Preview list of items for May 6, 2025 (City Clerk)
4. Councilmember Request List (City Clerk)
5. EMD Agreement with County (Police)
6. McCandless Well Construction Award (Public Works / Engineering)
7. Calaveras Blvd Improvements Funding Agreement Amendment (Public Works / Engineering)
8. Emergency Declaration Update - Main Sewer Lift Station Security Measures (Public Works)
9. Public Works Staffing Changes in Utility Services for Principal Engineer & Senior Public Works Lead positions (Public Works)
10. Add / Delete Public Works Staffing Changes: Maintenance Assistant to Maintenance Workers (2) (Public Works)
11. CCTV Purchase (Public Works)
PUBLIC HEARINGS
12. Housing Opportunity Districts Adoption (Planning)
13. 1355 California Circle Affordable Apartment Building Modification (Planning)
COMMUNITY SERVICES
14. Public Art Master Plan Review (Recreation)
MILPITAS CITY COUNCIL
AGENDA ITEM REQUESTS
OPEN ITEMS
Request
No. Topic Submitted by:
Date
Requested
STATUS and/or DATE scheduled on City
Council meeting agenda:
1 Look into adding an entertainment zone to Main
Street. Montano 3/4/2025
An update on this item is included in the
quarterly prioritization update.
2 Staff provide a detailed analysis of overtime
expenditures by department. Barbadillo 3/4/2025
An update on this item will be included as
part of the FY 25-26 Budget Process
3 Return with a hiring activity report. Barbadillo 3/4/2025 An update on this item will be included as
part of the FY 25-26 Budget Process
4 Look into a policy to require a Super Majority vote
by Council for any deductions to budget reserves. Chua 2/18/2025 An update on this item is included in the
quarterly prioritization update.
5 Bring back a discussion regarding fentanyl-related
issues Barbadillo 2/18/2025
An update on this item is included in the
quarterly prioritization update.
6 Feasibility study regarding a police satellite office. Montano 2/18/2025 An update on this item is included in the
quarterly prioritization update.
ACTIVE ITEMS
Request
No. Topic Submitted by:
Date
Requested
STATUS and/or DATE scheduled on City
Council meeting agenda:
7 Staff organize a job fair for City job openings Chua 11/19/2024 An update on this item is included in the
quarterly prioritization update.
8 Bring back a study or analysis of the permit
process Chua 11/19/2024
An update on this item is included in the
quarterly prioritization update.
9 Invite the HR Director to a future meeting to
present on hiring processes and vacancies Lien 10/1/2024 An update on this item is included in the
quarterly prioritization update.
10 Explore updating the city's business tax rate
schedule Chua 10/1/2024
An update on this item is included in the
quarterly prioritization update.
11 Explore funding options for new signage following
the decision to rename the Milpitas Library to the
Milpitas Jose Esteves Library Barbadillo 9/3/2024
An update on this item is included in the
quarterly prioritization update.
12 Send a letter to Supervisory Otto Lee regarding the
weeds on Montague Expressway Montano 8/13/2024
An update on this item is included in the
quarterly prioritization update.
13 Update the animal control ordinance to include
other animals such as horses and cats Chua 9/3/2024
An update on this item is included in the
quarterly prioritization update.
14 Look into a property for sale on Main Street to
investigate the cost and feasibility of creating a
museum for downtown or Old Town Main Street as
part of the revitalization efforts. Montano 8/13/2024
An update on this item is included in the
quarterly prioritization update.
15 Look into adopting an ordinance similar to San
Jose allowing ADUs (Accessory Dwelling Units) to
have a separate title and be sold separately.
Chua 8/13/2024
An update on this item is included in the
quarterly prioritization update.
16 Conduct a traffic study on Escuela Parkway to
address circulation concerns Montano 5/7/2024
An update on this item is included in the
quarterly prioritization update.
17 Explore the possibility of augmenting the Planning
Commission stipend Barbadillo 4/16/2024
An update on this item is included in the
quarterly prioritization update.
18 Consideration of the 20% Low Income Below
Market Rate Housing Montano 12/5/2023
An update on this item is included in the
quarterly prioritization update.
19 Bring back Bingo and the Tour at the Senior
Center Chua 11/7/2023
An update on this item is included in the
quarterly prioritization update.
20 Referral for utility infrastructure cost on Main Street from Carlo to Corning Streets Montano 10/17/2023
An update on this item is included in the
quarterly prioritization update.
21 Main Street International Festival Lien 10/3/2023
An update on this item is included in the
quarterly prioritization update.
22 Pickleball Pilot Project Chua 2/28/2023
An update on this item is included in the
quarterly prioritization update.
23 Main Street Infrastructure Projects Montano 2/28/2023 An update on this item is included in the
quarterly prioritization update.
24 Main Street Flooding at Library Chua 2/28/2023
An update on this item is included in the
quarterly prioritization update.
25 Have the City look into the possibility of a Citywide Senior Discount Barbadillo 2/7/2023
An update on this item is included in the
quarterly prioritization update.
NOTE: Deferred and Completed Items are not listed
MILPITAS CITY COUNCIL
AGENDA ITEM REQUESTS
26 City Manager to look into defining either a
standalone teen center or updating information to
indicate the Senior Center also functions as a Teen
Center Chua 9/20/2022
An update on this item is included in the
quarterly prioritization update.
27 City Manager look into implementing a workshop
for small businesses on the bidding process for
projects in the city Chua 8/9/2022
An update on this item is included in the
quarterly prioritization update.
28 Quarterly or Monthly crime statistics on Homekey
Project Chua 6/7/2022
An update on this item is included in the
quarterly prioritization update.
29 Memorial Plaque in honor of youth skateboarder
that passed away Montano 6/7/2022
An update on this item is included in the
quarterly prioritization update.
30 Evaluate reopening the childcare center with a non-
profit organization running the center Montano 2/1/2022 An update on this item is included in the
quarterly prioritization update.
31 Staff to look into mural Art on Great Mall Parkway
on the VTA owned Light rail pillars Montano 11/16/2021
An update on this item is included in the
quarterly prioritization update.
32 Have a picture of Albert Vogel Sr. put up in the
Senior Center Montano 10/19/2021
An update on this item is included in the
quarterly prioritization update.
33 Include a bust of Maria Lemire on the Mural in front of the Senior Center Montano 8/17/2021
An update on this item is included in the
quarterly prioritization update.
34 Consider Community Museum and Park on Main
St. Phan 8/20/2019
Discussions with the property owner of this
site are ongoing.
ACTIVE ITEMS
Request
No. Topic Submitted by:
Date
Requested
STATUS and/or DATE scheduled on City
Council meeting agenda:
NOTE: Deferred and Completed Items are not listed
CITY OF MILPITAS
AGENDA REPORT
(AR)
Item Title: Approve an Amendment to the Professional Services Agreement with Berry, Dunn, McNeil & Parker LLC for Enterprise Resource Planning Consulting Services (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111; and Kelli Parmley, Human Resources Director 408-586-3086)
Category: Consent Calendar-Leadership and Support Services Meeting Date: 4/1/2025
Recommendation: Approve and authorize the City Manager, or designee, to execute an amendment to the Professional Services Agreement with Berry, Dunn, McNeil & Parker LLC for Enterprise Resource Planning Consulting Services in the amount of $610,500 with additional authority to approve changes of up to 10%.
BACKGROUND:
The City of Milpitas (City) Council began initial discussions on replacing its legacy financial and payroll system, Cayenta, as well as implementing a foundational Human Resources Information System during its June 2021 City American Rescue Plan Act (ARPA) Investment Plan deliberations. Subsequent action by the City Council on April 18, 2023 adopting the FY 2024-28 Capital Improvement Program (CIP) Budget established two (2) new capital projects within the CIP – CP3466 Financial System Enterprise Resource Planning, funded at $3,300,000 with a target go-live date of July 1, 2025, and CP3467 Human Resources Information System, funded at $1,450,000 with a then target go-live date of January 1, 2026. On December 12, 2023, the City Council approved and authorized the City Manager to execute a five-year software-as-a-service agreement with Tyler Technologies (Tyler EERP) for the replacement Financial Enterprise Resource Planning System and the new Human Resources Information System (HRIS) in an amount not-to-exceed $2,123,588.
On April 16, 2024, the City Council approved and authorized the City Manager to execute a three-year professional services agreement (PSA) with Berry, Dunn, McNeil & Parker LLC (BerryDunn) for Enterprise Resource Planning (ERP) Consulting Services in an amount not to exceed $375,500, with change order authority for an additional two years and compensation changes up to 10%. The project management hours within the PSA for the transition of the legacy financial and payroll system and implementing a new HRIS totaled 1,430, effectively an approximate 23% Full-Time Equivalent (FTE) to provide the critical support needed to successfully deploy these Citywide technologies.
ANALYSIS:
The transition from legacy financial and payroll systems to a new Human Resource Information System (HRIS) as part of an Enterprise Resource Planning (ERP) solution is a complex endeavor that has significantly benefited from the dedicated approach and support of the BerryDunn project management team. The core team at BerryDunn consists of seasoned industry professionals with extensive experience in ERP implementations, as well as familiarity with both the Cayenta and Tyler products. This expertise has enabled them to anticipate potential challenges and develop effective strategies for a smoother deployment.
Although the Finance Director and Human Resources Director are both relatively new to the City, each brings valuable experience in ERP deployments and organizational change management from their previous roles.
Nonetheless, the Tyler EERP implementation has necessitated substantial time and attention since its inception, posing a challenge for staff members as they endeavor to balance these demands with their ongoing operational responsibilities.
The CIP funding provided for additional staff and technical support (FTEs) within the Finance, Human Resources, and Information Technology Departments. However, the internal project management responsibilities have primarily fallen to the Directors of the Finance and Human Resources Departments.
Recognizing this challenge and recognizing how a concurrent implementation of the Finance and the HRIS systems would not result in the best outcome for either system, the City team promptly responded by postponing the implementation of the HRIS and Payroll module to July 1, 2026. However, this adjustment has not fully resolved the Director bandwidth challenge. As a result, the City team has increasingly relied on the BerryDunn project management team and its deep bench to oversee the implementation, given the substantial demands placed on the Finance Director and Human Resources Director by other significant, time-critical responsibilities.
As noted above, the original BerryDunn contract included 1,430 support hours to be allocated for this project.
As of December 31, 2024, the City has used 872 hours of the available BerryDunn time with 558 remaining support hours. With the extension of the HRIS and Payroll cutover occurring in July 2026, staff estimates using 150 support hours per month. With twenty (20) months required for this extension, staff estimates an additional 2,442 support hours will be required for a total estimated increase of $610,500, resulting in an approximate 53% FTE of BerryDunn project management support over the implementation of the Financial, HRIS and Payroll modules. As in the original contract, travel expenses will be billed as incurred.
Increasing BerryDunn project management hours will strengthen the City’s capacity to effectively replace a nearly 30-year-old legacy financial and payroll system and implement a new Human Resource Information System, all while maintaining day-to-day operations. This large-scale Citywide transition is complex; additional project management resources will streamline the implementation process, ensuring the new systems align with City business needs and integrate many of its disparate support functions – such as finance, procurement and human resources – into a unified platform. By optimizing processes and improving data accuracy, the implementation of Tyler EERP will enhance data accessibility and reporting capabilities, leading to better decision-making and resource management. Leveraging BerryDunn’s specialized expertise will help the City mitigate risks to a successful deployment and establish a framework that meets both current and future operational needs.
Staff is recommending the City Council approve and authorize the City Manager to execute an amendment to the Professional Services Agreement with Berry, Dunn, McNeil & Parker LLC for Enterprise Resource Planning Consulting Services in an amount of $610,500 with additional authority to approve changes up to 10%.
POLICY ALTERNATIVE(S):
Alternative #1: Do not approve the staff recommendation.
Pro: By relying on internal staff, the City can save on the costs associated with hiring external consultants s, allowing the respective funds saved to be allocated elsewhere.
Con: The increased workload will not be sustainable for current staff, whose time is already oversubscribed without Tyler EERP project management responsibilities, and the deployment of at least one if not several modules is highly likely to be delayed and not as effective, resulting in a delayed, sub-optimal deployment of a Citywide investment.
FISCAL IMPACT:
Sufficient funding is available in Fund 505, Information Technology Replacement Fund which currently a balance of $1,114,681. If the City Council approves this recommendation, the remaining balance in Fund 505 will be $504,181. This recommended action is fully funded by Fund 505 and has no fiscal impact to the General Fund.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):
The action is an organizational or administrative activity of the City government that will not result in direct or indirect physical changes in the environment and is not a project pursuant to Cal. Code of Regs., tit. 14, § 15378.
RECOMMENDATION:
Approve and authorize the City Manager, or designee, to execute an amendment to the Professional Services Agreement with Berry, Dunn, McNeil & Parker LLC for Enterprise Resource Planning Consulting Services in the amount of $610,500, with additional authority to approve changes of up to 10%.
ATTACHMENT(S):
None.
CITY OF MILPITAS
AGENDA REPORT
(AR)
Item Title: Receive and Authorize Submittals of the 2024 Housing Element Annual Progress Report and Housing Successor Agency Annual Report to California Department of Housing and Community Development and Governor’s Office of Planning and Research (Staff Contact: Sarah Balcha, Acting Housing Official, 408-586-3268) Category: Consent Calendar-Community Development
Meeting Date: 4/1/2025
Recommendation: Receive and authorize submittals of the 2024 Housing Element Annual Progress Report and Housing Successor Agency Annual Report to the California Department of Housing and Community Development and Governor’s Office of Planning and Research.
BACKGROUND:
Government Code Section 65400 mandates all cities and counties provide an Annual Progress Report of the Housing Element by April 1 of each year to its respective legislative body, the California Department of Housing and Community Development (HCD), and the Governor’s Office of Planning and Research (OPR) on the status of the City’s Housing Element and housing permit activity. More specifically, the State requests a report describing the community’s progress in meeting its Regional Housing Needs Allocation (RHNA) goals to maintain, improve, and develop housing through permitting and housing related programs. The City’s Housing Element was certified by the State when it demonstrated adequate sites have been identified to accommodate the City’s RHNA housing growth, whereas the Annual Progress Report tracks the actual progress of permitting and constructing new housing. The reporting timeframe covers the RHNA cycle of 2023-2031.
In March 2015, a new State reporting requirement was established, which mandates jurisdictions also submit a Housing Successor Agency Annual Report with the Annual Progress Report. The Housing Successor Agency Report details activities the Milpitas Housing Authority has undertaken over the 2023-2024 fiscal year relating to the Low and Moderate-Income Housing Asset Fund (LMIHAF). The format of the report is prepared in accordance with the forms adopted by HCD. Both reports are attached for reference.
ANALYSIS:
The information that follows provides a summary of the City’s housing production for calendar year 2024. The attachments include the full report to the HDC and OPR. The entire progress report is available as attachment
1. Some of the tables in attachment 1 have been left blank because they do not apply.
Housing Element Annual Progress Report
Following recent changes in state law, this report tracks the entire development process from application through certificate of occupancy. The following table provides an overview which is followed by a breakdown for each of these development milestones. Some projects are recorded in several categories. For instance, applications for certain projects were submitted and entitled in 2024, and other projects were issued building permits and/or certificates of occupancy in 2024.
Housing Progress in 2024
Type Housing Units
Applications 2,058
Entitlements 573
Building Permits 66
Occupancy 77
Housing Applications
Attachment 1, Table A lists the housing development applications submitted to the Planning Department. In 2024, the City received applications to develop a total of 2,058 units. The below table summarizes this data.
For full details, see Attachment 1, Table A.
Housing Applications Submitted in 2024
Unit Type
Extremely Low /
Very Low Low Moderate
Above
Moderate Total Units
Multifamily 0 572 0 772 1,344
Accessory Dwelling
Unit (ADU)
0 0 0 0 0
Single Family 0 0 107 607 714
Two to Four Unit 0 0 0 0 0
Total 0 572 107 1,379 2,058
Housing Entitlements, Building Permits, and Occupancy
Attachment 1, Table A2 lists the projects that have completed the entitlement process, been issued building permits, or passed the final inspection conducted by the Building Safety and Housing Department.
In 2024, the City issued planning entitlements for three (3) projects totaling 573 units. None of these projects initially applied in 2024. While the City received several major housing development entitlement applications, all of them either require a General Plan Amendment and Zone Change, or are only preliminary applications, which are still in the development review process or require formal application submittal. The below table summarizes entitlement data. For full details, see Attachment 1, Table A2.
Housing Entitlements Approved in 2024
Unit Type
Extremely Low /
Very Low Low Moderate
Above
Moderate Total Units
Multifamily 0 123 4 390 517
ADU 4 4 4 1 13
Single Family 0 0 6 37 43
Two to Four Unit 0 0 0 0 0
Total 4 127 14 428 573
Building permits are what the State uses to measure progress toward the City’s RHNA goals. In 2024, the City issued building permits for a total of 66 units. The below table summarizes building permit data. For full details, see Attachment 1, Table A2.
Housing Building Permits Issued in 2024
Unit Type
Extremely Low /
Very Low Low Moderate
Above
Moderate Total Units
Multifamily 0 0 0 0 0
ADU 19 17 0 3 39
Single Family 0 0 8 19 27
Two to Four Unit 0 0 0 0 0
Total 19 17 8 22 66
In 2024, the City conducted final inspection and issued occupancy for 77 housing units, 51 of which were for single family homes (including townhomes and condos). For full details, see Attachment 1, Table A2.
Housing Occupancy Issued in 2024
Unit Type
Extremely Low /
Very Low Low Moderate
Above
Moderate Total Units
Multifamily 0 0 0 0 0
ADU 0 2 18 6 26
Single Family 0 0 0 51 51
Two to Four Unit 0 0 0 0 0
Total 0 2 18 57 77
Overall Progress on RHNA Goals
While this report tracks all steps in the development cycle, RHNA production goals are measured by building permits issued. For the 2023-2031 RHNA cycle, the total housing production goal for the City of Milpitas is 6,713 housing units. In 2024, the City added 22 additional above moderate-income units.
The remaining RHNA goal is to permit 6,476 affordable units. This is summarized in the table below. For details on the City’s yearly progress since 2023, see Attachment 1, Table B.
Milpitas RHNA by Income Level
Extremely Low /
Very Low Low Moderate
Above
Moderate Total Units
RHNA Goals for 2023-2031 1,685 970 1,131 2,927 6,713
Building Permits 2023-2031 46 28 33 130 237
Remaining Balance of RHNA 1,639 942 1,098 2,797 6,476
Most jurisdictions throughout California have challenges meeting their RHNA goals, including those in the Bay Area. As housing production is a regional issue that transcends municipal boundaries and barriers, shared housing strategies can benefit all communities in the area. Toward this end, Housing and Planning staff regularly attend regional meetings and will continue to exchange best practices and lessons learned. Ongoing efforts to meet the City RHNA goals include development review of active housing development applications, the Gateway/Main St. Specific Plan Update, and Housing Opportunity Districts, which will significantly increase housing capacity within the City and facilitate housing production.
Housing Programs
The annual submittal also reports on the City’s progress on implementing housing related policies and programs. The following highlights programs where the City made progress in 2024:
•The City anticipates the construction of over 300 new affordable units in the next few years. These will be built as stand-alone affordable housing and mixed-income housing in compliance with the City Affordable Housing Ordinance.
•The City Council has approved the Milpitas Metro Specific Plan (formerly known as the Transit Area Specific Plan) and staff is making progress on the Gateway/Main St. Specific Plan (formerly known as the Midtown Specific Plan) with new design guidelines, densities, and land use designations. The City is also preparing Objective Design Standards for residential and mixed-use developments to establish clear and implementable design criteria which will help ensure new projects are attractive and meet the intent of the City General Plan Update.
•The City is implementing Housing Opportunity Zones and utilizing incentive-based zoning in its specific plan updates to provide incentives (permit streamlining, CEQA streamlining, objective design standards, and financial incentives) for affordable developers and mixed-income housing. •The City prepared a Development Handbook and Accessory Dwelling Unit (ADU) Toolkit to clarify the City development review process and ADU regulations. The City is also implementing an ADU Incentive Program and Safe ADU Legalization Program to encourage residents to obtain ADU permits
to ensure new ADUs, and existing but unpermitted ADUs, meet building codes and health and safety standards. These efforts are expected to improve customer service, reduce permit processing times, and streamline ADU production.
•The City Council authorized $950,000 in American Rescue Plan Act (ARPA) funding to be directed towards the City Rent and Mortgage Relief Program. The rent relief program launched in December 2022. On April 16, 2024 City Council authorized all mortgage relief funds be transferred to the rent relief program. On August 13, 2024 City Council authorized an additional $700,000 in rent relief funds from a grant received through the State budget. The rent relief funding program assists Milpitas residents and families that have emergency housing needs such as rent, deposit relief, emergency hardship, eviction prevention, domestic violence relocation, child homelessness relief, and Section 8 Good Faith Deposit assistance.
•In fiscal year 2023-24, the City awarded Project Sentinel CDBG funds for Fair Housing assistance negotiations with tenants, property owners, mortgage holders, and mediators. •The City Council authorized $1,017,554 in Permanent Local Housing Allocation funds to a Workforce Housing Rental Assistance Program (WHRAP) and a continuation of the City homeless outreach program. WHRAP will provide up to 50 families at or below 30% of the median income with a rental subsidy for 24 months.
Housing Successor Agency Annual Report
The Housing Successor Annual Report (Attachment 2) addresses the requirements of California Health and Safety Code Section 34176.1(f) regarding the Low- and Moderate-Income Housing Asset Fund (LMIHAF). This report outlines the financial and housing covenant details of the Milpitas Housing Authority (Housing Successor) for 2023-24 (Fiscal Year). The purpose of this report is to provide the governing body of the Housing Successor an annual report on the housing assets and activities of the Housing Successor under Part
1.85, Division 24 of the California Health and Safety Code, in particular sections 34176 and 34176.1 (Dissolution Law).
This report includes discussion on the deposits, ending balance, and expenditures from the LMIHAF, as well as a description of the Housing Successor Agency assets. The report also discusses the Housing Successor Agency current projects, acquisitions of any real property since February 1, 2012, or any outstanding obligations. Finally, as required by law, three separate tests are discussed – the income test, senior housing test, and excess surplus test. The results of these tests are discussed in Attachment 2.
POLICY ALTERNATIVE(S):
Alternative: Do not accept or authorize the submittal of the Housing Element Annual Progress Report and Housing Successor Agency Annual Report to HCD and OPR.
Pros: None.
Cons: If the City does not submit the reports to HCD and OPR, the City would not be in compliance with Government Code Section 65400.
Reason not recommended: Per Government Code Section 65400, failure to submit the reports will result in a court order or judgment compelling compliance.
FISCAL IMPACT:
Receiving and submitting the Housing Element Annual Progress Report and Housing Successor Agency Annual Report to HCD and OPR will result in no fiscal impact to the City.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):
The action has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment and is not a project pursuant to Pub. Resources Code, § 21065 and Cal. Code Regs., tit. 14, § 15378. It can also be seen with certainty that the action has no possibility to have a significant effect on the environment and therefore is exempt from further CEQA review
pursuant to Cal. Code Regs., tit. 14, § 15061(b)(3). The action is also continuing administrative activity and is not a project pursuant to Cal. Code Regs., tit. 14, § 15378.
RECOMMENDATION:
Receive and authorize submittals of the 2024 Housing Element Annual Progress Report and Housing Successor Agency Annual Report to the California Department of Housing and Community Development and Governor’s Office of Planning and Research.
ATTACHMENT(S):
(a) Housing Element Annual Progress Report
(b) Housing Successor Agency Annual Report
Jurisidiction Name
Reporting Calendar Year
First Name
Last Name
Title Click here to download APR Instructions
Email
Phone
Street Address
City
Zipcode
v_11_18_24
Please Start Here
General Information
2024
Milpitas
Contact Information
Optional: Click here to import last year's data. This is best used when the workbook is new and empty. You will be prompted to pick an old workbook to import from. Project and program data will be copied exactly how it was entered in last year's form and must be updated. If a project is no longer has any reportable activity, you may delete the project by selecting a cell in the row and typing ctrl + d.
Click here to add rows to a table. If you add too many rows, you may select a cell in the row you wish to remove and type ctrl + d.
455 E Calaveras Blvd
Milpitas
95035
Sarah
Balcha
Acting Housing Official
[email protected]
4085863268
Mailing Address
Annual Progress Report January 2020
Optional: This runs a macro which checks to ensure all required fields are filled out. The macro will create two files saved in the same directory this APR file is saved in. One file will be a copy of the APR with highlighted cells which require information. The other file will be list of the problematic cells, along with a description of the nature of the error.
Optional: Save before running. This copies data on Table A2, and creates another workbook with the table split across 4 tabs, each of which can fit onto a single page for easier printing. Running this macro will remove the comments on the column headers, which contain the instructions. Do not save the APR file after running in order to preserve comments once it is reopened.
Optional: This macro identifies dates entered that occurred outside of the reporting year. RHNA credit is only given for building permits issued during the reporting year.
Link to the online system:https://hcd.my.site.com/hcdconnect Toggles formatting that turns cells green/yellow/red based on data validation rules.
Submittal Instructions
Please save your file as Jurisdictionname2024 (no spaces). Example: the city of San Luis Obispo would save their file as SanLuisObispo2024 Housing Element Annual Progress Reports (APRs) forms and tables must be submitted to HCD and the Governor's Office of Planning and Research (OPR) on or before April 1 of each year for the prior calendar year; submit separate reports directly to both HCD and OPR pursuant to Government Code section 65400. There are two options for submitting APRs:
1. Online Annual Progress Reporting System - Please see the link to the online system to the left. This allows you to upload the completed APR form into directly into HCD’s database limiting the risk of errors. If you would like to use the online system, email [email protected] and HCD will send you the login information for your jurisdiction. Please note: Using the online system only provides the information to HCD. The APR must still be submitted to OPR. Their email address is [email protected].
2. Email - If you prefer to submit via email, you can complete the excel Annual Progress Report forms and submit to HCD at [email protected] and to OPR at [email protected]. Please send the Excel workbook, not a scanned or PDF copy of the tables.
Jurisdiction Milpitas
Reporting Year 2024
Housing Element Planning Period 6th Cycle
Current Year
Deed Restricted 0
Non-Deed
Restricted 19
Deed Restricted 0
Non-Deed
Restricted 17
Deed Restricted 8
Non-Deed
Restricted 0
22 66
Units by Structure Type Entitled Permitted Completed
Single-family Attached 43 24 49
Single-family Detached 0 0 0
2 to 4 units per structure 0 0 0
5+ units per structure 517 0 0
Accessory Dwelling Unit 13 39 26
Mobile/Manufactured Home 0 0 0
Total 573 63 75
Infill Housing Developments and Infill Units Permitted # of Projects Units 107 66
0 0
11 2,058
0 0
0 0
Total Housing Applications Submitted:
Number of Proposed Units in All Applications Received:
Total Housing Units Approved:
Total Housing Units Disapproved:
Total Units
Housing Applications Summary
Use of SB 423 Streamlining Provisions - Applications
Note: Units serving extremely low-income households are included in the very low-income permitted units totals Number of SB 423 Streamlining Applications
Above Moderate
Indicated as Infill
Not Indicated as Infill
Building Permits Issued by Affordability Summary
Income Level
(Jan. 1 - Dec. 31)
01/31/2023 - 01/31/2031
Number of SB 423 Streamlining Applications Approved
Very Low
Low
Moderate
Income Rental Ownership Total
Very Low 0 0 0
Low 0 0 0
Moderate 0 0 0
Above Moderate 0 0 0
Total 0 0 0
Streamlining Provisions Used - Permitted Units # of Projects Units SB 9 (2021) - Duplex in SF Zone 0 0
SB 9 (2021) - Residential Lot Split 0 0
AB 2011 (2022) 0 0
SB 6 (2022) 0 0
SB 423 (2023) 0 0
Ministerial and Discretionary Applications # of Applications Units Ministerial 0 0
Discretionary 11 2058
Density Bonus Applications and Units Permitted
Number of Applications Submitted Requesting a Density Bonus 5 Number of Units in Applications Submitted Requesting a Density Bonus 760 Number of Projects Permitted with a Density Bonus 0
Number of Units in Projects Permitted with a Density Bonus 0 Housing Element Programs Implemented and Sites Rezoned Count 24 0
Programs Implemented
Sites Rezoned to Accommodate the RHNA
Units Constructed - SB 423 Streamlining Permits
Jurisdiction Milpitas ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Year 2024 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 01/31/2023 - 01/31/2031
Date
Application
Submitted
Total
Approved
Units by
Project
Total
Disapproved
Units by
Project
Streamlining Application
Status Project Type Notes
2 3 4 6 7 8 9 11 12 13
Prior APN+ Current APN Street Address Project Name+ Local Jurisdiction Tracking ID
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Date
Application
Submitted
(see
instructions)
Very Low-
Income
Deed
Restricted
Very Low-
Income Non
Deed
Restricted
Low-
Income
Deed
Restricted
Low-Income
Non Deed
Restricted
Moderate-
Income
Deed
Restricted
Moderate-
Income
Non Deed
Restricted
Above
Moderate-
Income
Total PROPOSED
Units by Project
Total
APPROVED
Units by project
Total
DISAPPROVED
Units by Project
Please select state
streamlining
provision/s the
application was
submitted
pursuant to.
Did the housing
development
application seek
incentives or
concessions
pursuant to
Government Code
section 65915?
Were incentives
or concessions
requested
pursuant to
Government
Code section
65915
approved?
Please indicate
the status of the
application.
Is the project
considered a
ministerial
project or
discretionary
project?
Notes+
Summary Row: Start Data Entry Below 0 0 572 0 107 0 1379 2058 0 0 083-19-012 083-19-012 Vacant Lot Milpitas Business
Park - Phase I P-SD24-0003 SFD O 7/16/2024 0 0 0 0 20 0 116 136
NONE No No Pending Discretionary
For the project to be
approved, the applicant
requires a General Plan
and Zoning Amendment.
083-19-013 083-19-013
1020 McCarthy
Blvd, 855
Tasman Dr, 707
Tasman Dr., 900
N McCarthy
Blvd
Milpitas Business
Park - Phase II (SFR
Portion)
P-SD24-0003 SFD O 7/16/2024 0 0 0 0 6 0 32
38 NONE No No Pending Discretionary
For the project to be
approved, the applicant
requires a General Plan
and Zoning Amendment.
083-19-013 083-19-013
1020 McCarthy
Blvd, 855
Tasman Dr, 707
Tasman Dr., 900
N McCarthy
Blvd
Milpitas Business
Park - Phase II
(Townhome Portion)
P-SD24-0003 SFA O 7/16/2024 0 0 0 0 0 0 381
381
NONE No No Pending Discretionary
For the project to be
approved, the applicant
requires a General Plan
and Zoning Amendment.
083-19-013 083-19-013
1020 McCarthy
Blvd, 855
Tasman Dr, 707
Tasman Dr., 900
N McCarthy
Blvd
Milpitas Business
Park - Phase II
(Apartment Portion)
P-SD24-0003 5+ R 7/16/2024 0 0 242 0 0 0 0
242
NONE No No Pending Discretionary
For the project to be
approved, the applicant
requires a General Plan
and Zoning Amendment.
022-28-022,
024, 025
022-28-022,
024, 025
401-606 Valley
Way 600 Valley Project P-SD24-0005 SFA O 11/18/2024 0 0 0 0 20 0 114 134
NONE Yes No Pending Discretionary
For the project to be
approved, the applicant
requires either a General
Plan Amendment or wait
for the Milpitas Gateway
Specific Plan to be
approved by City Council
086-23-011 086-23-011 1380-1400 S.
Main
Main Street Milpitas -
Pre-ApplicationP-PP24-0002 5+ R 8/20/2024 0 0 220 0 0 0 0 220
NONE Yes N/A Pending Discretionary
Only Pre-Application
submitted. A Site
Development Permit
Application is required for
the entitlement
022-38-022 022-38-002 1301 California
Circle
1301 California
Circle - Pre-
Application
P-PP24-0003 SFA O 9/19/2024 0 0 0 0 10 0 58
68 NONE Yes N/A Pending Discretionary
The applicant is
requesting SB 330 status.
Furthermore, the
application is for a "Pre-
Application"
083-40-044 083-40-044 1601-1765 S.
Main Street
Southbay Tech Pulte
Homes - Pre-
Application
P-PP24-0004 SFA O 9/20/2024 0 0 0 0 40 0 228
268
NONE Yes N/A Pending Discretionary
The applicant is
requesting SB 330 status.
Furthermore, the
application is for a "Pre-
Application"
083-03-013 083-03-013 600 Barber Ln.
10 Milpitas Master
Plan - Pre-
Application
P-PP24-0005 SFA O 11/26/2024 0 0 0 0 11 0 59
70 NONE Yes N/A Pending Discretionary
Only Pre-Application
submitted. A Site
Development Permit
Application is required for
the entitlement
Table A
Cells in grey contain auto-calculation formulas
51 Project Identifier Unit Types Proposed Units - Affordability by Household Incomes Density Bonus Law Applications
10 Housing Development Applications Submitted
083-19-
007,008,009
083-19-
007,008,009
911-1001
Murphy Ranch
Rd / 1001 - 1033
McCarthy Blvd.
Murphy Crossing -
Pre-ApplicationP-PP24-0006 SFA O 12/9/2024 0 0 0 0 0 0 391 391
NONE No N/A Pending Discretionary
Only Pre-Application
submitted. A Site
Development Permit
Application is required for
the entitlement
083-19-
007,008,009
083-19-
007,008,009
911-1001
Murphy Ranch
Rd / 1001 - 1033
McCarthy Blvd.
Murphy Crossing -
Pre-ApplicationP-PP24-0006 5+ O 12/9/2024 0 0 110 0 0 0 0 110
NONE No N/A Pending Discretionary
Only Pre-Application
submitted. A Site
Development Permit
Application is required for
the entitlement
Jurisdiction Milpitas ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2024 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 6th Cycle 01/31/2023 - 01/31/2031
Table A2
Streamlining Infill
Housing without Financial
Assistance or Deed
Restrictions
Term of Affordability
or Deed Restriction Notes
2 3 5 6 8 9 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Prior APN+ Current APN Street Address Project Name+ Local Jurisdiction Tracking ID
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Very Low-
Income Deed
Restricted
Very Low-
Income Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
Moderate-
Income Deed
Restricted
Moderate-
Income Non
Deed Restricted
Above
Moderate-
Income
Entitlement
Date Approved# of Units issued
Entitlements
Very Low-
Income Deed
Restricted
Very Low-
Income Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
Moderate-
Income Deed
Restricted
Moderate-
Income Non
Deed Restricted
Above
Moderate-
Income
Building Permits
Date Issued
# of Units Issued
Building Permits
Very Low-
Income Deed
Restricted
Very Low-
Income Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
Moderate-
Income Deed
Restricted
Moderate-
Income Non
Deed Restricted
Above
Moderate-
Income
Certificates of
Occupancy or other
forms of readiness
(see instructions)
Date Issued
# of Units
issued
Certificates of
Occupancy or
other forms of
readiness
How many of the
units were
Extremely Low
Income?
Please select the
state streamlining
provision the
project was
APPROVED
pursuant to. (may
select multiple)
Infill Units?
Y/N+
Assistance Programs
for Each Development
(may select multiple -
see instructions)
Deed Restriction
Type
(may select multiple
- see instructions)
For units affordable without
financial assistance or deed
restrictions, explain how the
locality determined the units
were affordable
(see instructions)
Term of Affordability or
Deed Restriction (years)
(if affordable in perpetuity
enter 1000)+
Number of
Demolished/Destroyed
Units
Demolished or
Destroyed Units
Demolished/De
stroyed Units
Owner or
Renter
Total Density Bonus Applied
to the Project (Percentage
Increase in Total Allowable
Units or Total Maximum
Allowable Residential Gross
Floor Area)
Number of Other
Incentives,
Concessions, Waivers,
or Other Modifications
Given to the Project
(Excluding Parking
Waivers or Parking
Reductions)
List the incentives,
concessions,
waivers, and
modifications
(Excluding Parking
Waivers or Parking
Modifications)
Did the project receive a
reduction or waiver of
parking standards? (Y/N)
Notes+
Summary Row: Start Data Entry Below 0 4 123 4 10 4 428 573 0 19 0 17 8 0 22 66 0 0 0 2 0 18 57 77 0 0 2209017 328 Marylinn Dr B-BP21-0413 ADU R
0 1 4/12/2024 1 0 0 NONE Y
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2209017 334 Marylinn Dr B-BP21-0416 ADU R
0 1 4/12/2024 1 0 0 NONE Y
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2211019 864 Lexington St B-BP23-0655 ADU R
0 1 5/30/2024 1 0 0 NONE Y
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2225003 372 Spence Av B-BP22-0208 ADU R
0 1 6/4/2024 1 0 0 NONE Y
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2607069 1816 Vegas Av B-BP22-0603 ADU R
0 1 9/17/2024 1 0 0 NONE Y
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2609071 1548 Diel Dr B-BP23-0332 ADU R
0 1 3/25/2024 1 0 0 NONE Y
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2611091 261 Coelho St B-BP24-0457 ADU R
0 1 9/3/2024 1 0 0 NONE Y
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2612054 227 Washington Dr B-BP24-0033 ADU R
0 1 10/23/2024 1 0 0 NONE Y
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2612087 52 Homme Wy B-BP22-0427 ADU R
0 1 1/17/2024 1 0 0 NONE Y
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2616039 1447 Pashote Ct B-BP23-0240 ADU R
0 1 9/9/2024 1 0 0 NONE Y
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2620027 838 Horcajo St B-BP23-0555 ADU R
0 1 3/20/2024 1 0 0 NONE Y
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2625023 605 Manzano St B-BP22-0666 ADU R
0 1 2/15/2024 1 0 0 NONE Y
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2910061 493 Printy Av B-BP24-0010 ADU R
0 1 6/12/2024 1 0 0 NONE Y
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2920033 1621 Carl Av B-BP23-0326 ADU R
0 1 7/29/2024 1 0 0 NONE Y
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8614014 1097 Starlite Dr B-BP23-0358 ADU R
0 1 5/2/2024 1 0 0 NONE Y
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8614130 1191 Sunrise Wy B-BP24-0225 ADU R
0 1 7/17/2024 1 0 0 NONE Y
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8618033 58 Greentree Wy B-BP24-0183 ADU R 0 1 9/11/2024 1 0 0 NONE Y c 8619131 1662 Blue Spruce Wy B-BP24-0256 ADU R
0 1 8/23/2024 1 0 0 NONE Y
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8803057 1116 Shirley Dr 6 B-BP22-0456 ADU R
0 1 1/23/2024 1 0 0 NONE Y
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8803057 1116 Shirley Dr 5 B-BP22-0455 ADU R
0 1 1/23/2024 1 0 NONE Y
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8803064 1143 Edsel Dr 5 B-BP22-0453 ADU R
0 1 1/23/2024 1 0 NONE Y
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8803064 1143 Edsel Dr 6 B-BP22-0454 ADU R
0 1 1/23/2024 1 0 NONE Y
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8803066 1129 Edsel Dr 5 B-BP22-0447 ADU R
0 1 1/22/2024 1 0 NONE Y
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8803066 1129 Edsel Dr 6 B-BP22-0448 ADU R
0 1 1/22/2024 1 0 NONE Y
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8807009 1515 Yosemite Dr B-BP22-0246 ADU R
0 1 2/6/2024 1 0 NONE Y
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8807060 1494 Edsel Dr B-BP23-0680 ADU R
0 1 1/25/2024 1 0 NONE Y
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8809017 186 Carnegie Dr B-BP23-0534 ADU R
0 1 8/9/2024 1 0 NONE Y
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8812029 445 S Temple Dr B-BP23-0216 ADU R
0 1 6/10/2024 1 0 NONE Y
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8812044 466 Holly Wy B-BP23-0581 ADU R
0 1 8/5/2024 1 0 NONE Y
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8813015 1803 Yosemite Dr B-BP23-0770 ADU R
0 1 1/17/2024 1 0 NONE Y
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8813076 443 La Baree Dr B-BP24-0208 ADU R
0 1 8/27/2024 1 0 NONE Y
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8814084 1777 Wylie Dr B-BP24-0013 ADU R
0 1 9/4/2024 1 0 NONE Y
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8823102 1710 Tahoe Dr B-BP24-0278 ADU R
0 1 8/20/2024 1 0 NONE Y
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Note: "+" indicates an optional field
Housing with Financial Assistance
and/or Deed Restrictions Demolished/Destroyed UnitsProject Identifier Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units Density Bonus
1 Unit Types Affordability by Household Incomes - Completed Entitlement Affordability by Household Incomes - Building Permits Affordability by Household Incomes - Certificates of Occupancy 4 7 10
Jurisdiction Milpitas ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2024 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 6th Cycle 01/31/2023 - 01/31/2031
Note: "+" indicates an optional field
8829002 1517 Yellowstone Av B-BP24-0206 ADU R
0 1 6/27/2024 1 0 NONE Y
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8838012 1471 Mt Shasta Av B-BP24-0417 ADU R
0 1 10/8/2024 1 0 NONE Y
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8839031 2387 Mattos Dr B-BP23-0098 ADU R
0 1 3/20/2024 1 0 NONE Y
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2206013 680 N ABEL ST B-BP20-0199 ADU R
0 0 1 7/18/2024 1 NONE Y
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2208026 182 Orion Ct B-BP23-0258 ADU R
0 0 1 6/21/2024 1 NONE Y
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2601061 421 Gross St B-BP21-0338 ADU R 0 0 1 7/15/2024 1 NONE Y 2608099 425 Taylor Dr B-BP23-0546 ADU R 0 0 1 5/23/2024 1 NONE Y 2612016 129 Coelho St B-BP22-0616 ADU R 0 0 1 6/11/2024 1 NONE Y 2616075 1487 Arizona Av B-BP22-0295 ADU R 0 0 1 4/30/2024 1 NONE Y 2619020 576 Kevenaire Dr B-BP23-0353 ADU R 0 0 1 3/11/2024 1 NONE Y 2805044 868 Del Rio Ct B-BP23-0347 ADU R 0 0 1 9/17/2024 1 NONE Y 2814059 429 Donahe Dr B-BP22-0570 ADU R 0 0 1 3/6/2024 1 NONE Y 2920018 1543 Braly Av B-BP21-0400 ADU R 0 0 1 8/20/2024 1 NONE Y 2948024 2241 Churchill Dr B-BP21-0586 ADU R 0 0 1 4/4/2024 1 NONE Y 8614138 1281 Sunrise Wy B-BP22-0275 ADU R 0 0 1 11/12/2024 1 NONE Y 8621034 1584 Fallen Leaf Dr B-BP23-0325 ADU R 0 0 1 4/3/2024 1 NONE Y 8627045 220 S MAIN ST B-BP21-0322 ADU R 0 0 1 8/19/2024 1 NONE Y 8809055 134 Carnegie Dr B-BP23-0427 ADU R 0 0 1 8/1/2024 1 NONE Y 8812031 465 S Temple Dr B-BP22-0393 ADU R 0 0 1 7/16/2024 1 NONE Y 8813010 1861 Yosemite Dr B-BP22-0224 ADU R 0 0 1 5/10/2024 1 NONE Y 8814024 232 S Temple Dr B-BP23-0305 ADU R 0 0 1 3/14/2024 1 NONE Y 8815066 1816 Ellwell Dr B-BP23-0309 ADU R 0 0 1 5/24/2024 1 NONE Y 8815129 1747 Armand Dr B-BP22-0498 ADU R
0 0 1 5/30/2024 1 NONE Y
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8820078 2209 Bliss Av B-BP22-0285 ADU R 0 0 1 9/25/2024 1 NONE Y 2212006 696 Penitencia St B-BP23-0515 ADU R 0 2/29/2024 0 1 11/15/2024 1 NONE Y 2221071 267 N Abbott Av B-BP24-0079 ADU R 0 7/9/2024 0 1 12/12/2024 1 NONE Y 2227025 59 Smithwood St B-BP24-0150 ADU R 0 6/14/2024 0 1 10/10/2024 1 NONE Y 8601043 532 BARBER LN B-BP23-0713 ADU R 0 3/6/2024 0 1 4/29/2024 1 NONE Y 8805013 265 Carnegie Dr B-BP23-0582 ADU R 0 4/5/2024 0 1 11/15/2024 1 NONE Y 8641010 281 MONTAGUE EX B-BP22-0488 ADU R 0 1 3/27/2024 1 0 NONE Y 8641010 253 MONTAGUE EX B-BP22-0487 ADU R 0 1 11/13/2024 1 0 NONE Y 8641010 1809 CAPULET DR B-BP22-0485 ADU R 0 1 12/12/2024 1 0 NONE Y 4230029 531 Vista Ridge Dr 531 Vista Ridge DrB-BP24-0014 SFH O 0 1 8/19/2024 1 0 NONE Y 2223052 55 Butler St 55 Butler St B-BP23-0069 SFH O 0 1 7/17/2024 1 0 NONE Y 2205054 874 Berryessa St 874 Berryessa St B-BP24-0095 SFH O 0 1 10/25/2024 1 0 NONE Y 9237024 250 PIEDMONT RD 250 PIEDMONT RDB-BP19-0656 SFH O 0 0 1 7/16/2024 1 NONE Y 4230008 489 Vista Ridge Dr 489 Vista Ridge DrB-BP22-0479 SFH O 0 0 1 8/27/2024 1 NONE Y 8641010 1756 HOURET CT 1756 HOURET CTB-MU22-0001 SFA O 0 1 3/27/2024 1 0 NONE Y Other INC 8641010 1758 HOURET CT 1758 HOURET CTB-MU22-0057 SFA O 0 1 3/27/2024 1 0 NONE Y Other INC 8641010 1760 HOURET CT 1760 HOURET CTB-MU22-0002 SFA O 0 1 3/27/2024 1 0 NONE Y Other INC 8641010 1762 HOURET CT 1762 HOURET CTB-MU22-0058 SFA O 0 1 3/27/2024 1 0 NONE Y Other INC 8641010 1766 HOURET CT 1766 HOURET CTB-MU22-0059 SFA O 0 1 3/27/2024 1 0 NONE Y Other INC 8641010 1768 HOURET CT 1768 HOURET CTB-MU22-0003 SFA O 0 1 3/27/2024 1 0 NONE Y Other INC 8641010 223 VERONA CT 223 VERONA CT B-MU22-0007 SFA O 0 1 3/27/2024 1 0 NONE Y Other INC 8641010 225 VERONA CT 225 VERONA CT B-MU22-0006 SFA O 0 1 3/27/2024 1 0 NONE Y Other INC 8641010 229 VERONA CT 229 VERONA CT B-MU22-0005 SFA O 0 1 3/27/2024 1 0 NONE Y 8641010 231 VERONA CT 231 VERONA CT B-MU22-0004 SFA O 0 1 3/27/2024 1 0 NONE Y 8641010 283 MONTAGUE EX 283 MONTAGUE EX B-MU22-0028 SFA O 0 3/27/2024 0 0 NONE Y 8641010 285 MONTAGUE EX 285 MONTAGUE EX B-MU22-0069 SFA O 0 3/27/2024 0 0 NONE Y 8641010 287 MONTAGUE EX 287 MONTAGUE EX B-MU22-0070 SFA O 0 3/27/2024 0 0 NONE Y 8641010 289 MONTAGUE EX 289 MONTAGUE EX B-MU22-0029 SFA O 0 3/27/2024 0 0 NONE Y 8641010 291 MONTAGUE EX 291 MONTAGUE EX B-MU22-0071 SFA O 0 3/27/2024 0 0 NONE Y 8641010 293 MONTAGUE EX 293 MONTAGUE EX B-MU22-0030 SFA O 0 3/27/2024 0 0 NONE Y 8641010 295 MONTAGUE EX 295 MONTAGUE EX B-MU22-0072 SFA O 0 3/27/2024 0 0 NONE Y 8641010 297 MONTAGUE EX 297 MONTAGUE EX B-MU22-0031 SFA O 0 3/27/2024 0 0 NONE Y 8641010 299 MONTAGUE EX 299 MONTAGUE EX B-MU22-0073 SFA O 0 3/27/2024 0 0 NONE Y 8641010 301 MONTAGUE EX 301 MONTAGUE EX B-MU22-0032 SFA O 0 3/27/2024 0 0 NONE Y 8641010 303 MONTAGUE EX 303 MONTAGUE EX B-MU22-0074 SFA O 0 3/27/2024 0 0 NONE Y 8641010 305 MONTAGUE EX 305 MONTAGUE EX B-MU22-0033 SFA O 0 3/27/2024 0 0 NONE Y 8641010 255 MONTAGUE EX 255 MONTAGUE EX B-MU22-0022 SFA O 0 11/13/2024 0 0 NONE Y 8641010 257 MONTAGUE EX 257 MONTAGUE EX B-MU22-0063 SFA O 0 11/13/2024 0 0 NONE Y 8641010 259 MONTAGUE EX 259 MONTAGUE EX B-MU22-0023 SFA O 0 11/13/2024 0 0 NONE Y 8641010 261 MONTAGUE EX 261 MONTAGUE EX B-MU22-0064 SFA O 0 11/13/2024 0 0 NONE Y 8641010 263 MONTAGUE EX 263 MONTAGUE EX B-MU22-0024 SFA O 0 11/13/2024 0 0 NONE Y 8641010 265 MONTAGUE EX 265 MONTAGUE EX B-MU22-0065 SFA O 0 11/13/2024 0 0 NONE Y 8641010 267 MONTAGUE EX 267 MONTAGUE EX B-MU22-0025 SFA O 0 11/13/2024 0 0 NONE Y 8641010 269 MONTAGUE EX 269 MONTAGUE EX B-MU22-0066 SFA O 0 11/13/2024 0 0 NONE Y 8641010 271 MONTAGUE EX 271 MONTAGUE EX B-MU22-0026 SFA O 0 11/13/2024 0 0 NONE Y 8641010 273 MONTAGUE EX 273 MONTAGUE EX B-MU22-0067 SFA O 0 11/13/2024 0 0 NONE Y 8641010 275 MONTAGUE EX 275 MONTAGUE EX B-MU22-0068 SFA O 0 11/13/2024 0 0 NONE Y 8641010 277 MONTAGUE EX 277 MONTAGUE EX B-MU22-0027 SFA O 0 11/13/2024 0 0 NONE Y 8641010 1811 CAPULET DR 1811 CAPULET DRB-MU22-0012 SFA O 0 12/12/2024 0 0 NONE Y 8641010 1813 CAPULET DR 1813 CAPULET DRB-MU22-0060 SFA O 0 12/12/2024 0 0 NONE Y 8641010 1815 CAPULET DR 1815 CAPULET DRB-MU22-0061 SFA O 0 12/12/2024 0 0 NONE Y 8641010 1817 CAPULET DR 1817 CAPULET DRB-MU22-0013 SFA O 0 12/12/2024 0 0 NONE Y 8641010 1819 CAPULET DR 1819 CAPULET DRB-MU22-0062 SFA O 0 12/12/2024 0 0 NONE Y 8641010 1821 CAPULET DR 1821 CAPULET DRB-MU22-0014 SFA O 0 12/12/2024 0 0 NONE Y 8641010 1823 CAPULET DR 1823 CAPULET DRB-MU22-0015 SFA O 0 12/12/2024 0 0 NONE Y 8641010 1825 CAPULET DR 1825 CAPULET DRB-MU22-0016 SFA O 0 12/12/2024 0 0 NONE Y 8641010 220 VERONA CT 220 VERONA CT B-MU22-0008 SFA O 0 12/12/2024 0 0 NONE Y 8641010 222 VERONA CT 222 VERONA CT B-MU22-0009 SFA O 0 12/12/2024 0 0 NONE Y 8641010 226 VERONA CT 226 VERONA CT B-MU22-0010 SFA O 0 12/12/2024 0 0 NONE Y 8641010 228 VERONA CT 228 VERONA CT B-MU22-0011 SFA O 0 12/12/2024 0 0 NONE Y 2238007 1347 CALIFORNIA CL 1347 CALIFORNIA
CL B-MU24-0011 SFA O 0 1 12/16/2024 1 0 NONE Y
2238007 1349 CALIFORNIA CL 1349 CALIFORNIA
CL B-MU24-0008 SFA O 0 1 12/16/2024 1 0 NONE Y
2238007 1351 CALIFORNIA CL 1351 CALIFORNIA
CL B-MU24-0013 SFA O 0 1 12/16/2024 1 0 NONE Y
2238007 1353 CALIFORNIA CL 1353 CALIFORNIA
CL B-MU24-0009 SFA O 0 1 12/16/2024 1 0 NONE Y
2238007 1357 CALIFORNIA CL 1357 CALIFORNIA
CL B-MU24-0012 SFA O 0 1 12/16/2024 1 0 NONE Y
2238007 1359 CALIFORNIA CL 1359 CALIFORNIA
CL B-MU24-0010 SFA O 0 1 12/16/2024 1 0 NONE Y
2238007 1361 CALIFORNIA CL 1361 CALIFORNIA
CL B-MU24-0014 SFA O 0 1 12/16/2024 1 0 NONE Y
2238007 1367 CALIFORNIA CL 1367 CALIFORNIA
CL B-MU24-0001 SFA O 0 1 12/16/2024 1 0 NONE Y
2238007 1371 CALIFORNIA CL 1371 CALIFORNIA
CL B-MU24-0005 SFA O 0 1 12/16/2024 1 0 NONE Y
2238007 1373 CALIFORNIA CL 1373 CALIFORNIA
CL B-MU24-0002 SFA O 0 1 12/16/2024 1 0 NONE Y
2238007 1375 CALIFORNIA CL 1375 CALIFORNIA
CL B-MU24-0006 SFA O 0 1 12/16/2024 1 0 NONE Y
2238007 1377 CALIFORNIA CL 1377 CALIFORNIA
CL B-MU24-0003 SFA O 0 1 12/16/2024 1 0 NONE Y
2238007 1379 CALIFORNIA CL 1379 CALIFORNIA
CL B-MU24-0007 SFA O 0 1 12/16/2024 1 0 NONE Y
2238007 1379 CALIFORNIA CL 1379 CALIFORNIA
CL B-MU24-0004 SFA O 0 1 12/16/2024 1 0 NONE Y
8636038 555 LUNDY PL 555 LUNDY PL B-MU21-0010 SFA O 0 0 1 2/16/2024 1 NONE Y 8636038 557 LUNDY PL 557 LUNDY PL B-MU21-0011 SFA O 0 0 1 2/16/2024 1 NONE Y 8636038 559 LUNDY PL 559 LUNDY PL B-MU21-0012 SFA O 0 0 1 2/16/2024 1 NONE Y 8636038 561 LUNDY PL 561 LUNDY PL B-MU21-0013 SFA O 0 0 1 2/16/2024 1 NONE Y 8636038 563 LUNDY PL 563 LUNDY PL B-MU21-0014 SFA O 0 0 1 2/16/2024 1 NONE Y 8636038 565 LUNDY PL 565 LUNDY PL B-MU21-0015 SFA O 0 0 1 2/16/2024 1 NONE Y 8636038 567 LUNDY PL 567 LUNDY PL B-MU21-0016 SFA O 0 0 1 2/16/2024 1 NONE Y 8636038 569 LUNDY PL 569 LUNDY PL B-MU21-0017 SFA O 0 0 1 2/16/2024 1 NONE Y 8636038 571 LUNDY PL 571 LUNDY PL B-MU21-0018 SFA O 0 0 1 2/16/2024 1 NONE Y 8636038 2018 TERRACOTTA CT 2018 TERRACOTTA
CT B-MU21-0081 SFA O 0 0 1 2/23/2024 1 NONE Y
8636038 2020 TERRACOTTA CT 2020 TERRACOTTA
CT B-MU21-0082 SFA O 0 0 1 2/23/2024 1 NONE Y
8636038 2022 TERRACOTTA CT 2022 TERRACOTTA
CT B-MU21-0083 SFA O 0 0 1 2/23/2024 1 NONE Y
8636038 2026 TERRACOTTA CT 2026 TERRACOTTA
CT B-MU21-0084 SFA O 0 0 1 2/23/2024 1 NONE Y
8636038 2028 TERRACOTTA CT 2028 TERRACOTTA
CT B-MU21-0085 SFA O 0 0 1 2/23/2024 1 NONE Y
8636038 2030 TERRACOTTA CT 2030 TERRACOTTA
CT B-MU21-0086 SFA O 0 0 1 2/23/2024 1 NONE Y
8636038 2032 TERRACOTTA CT 2032 TERRACOTTA
CT B-MU21-0087 SFA O 0 0 1 2/23/2024 1 NONE Y
8636038 2036 TERRACOTTA CT 2036 TERRACOTTA
CT B-MU21-0088 SFA O 0 0 1 2/23/2024 1 NONE Y
8636038 2038 TERRACOTTA CT 2038 TERRACOTTA
CT B-MU21-0089 SFA O 0 0 1 2/23/2024 1 NONE Y
8636034 359 Lundy Pl 359 Lundy Pl B-MU23-0017 SFA O 0 0 1 10/18/2024 1 NONE Y 8636034 361 Lundy Pl 361 Lundy Pl B-MU23-0018 SFA O 0 0 1 10/18/2024 1 NONE Y 8636034 363 Lundy Pl 363 Lundy Pl B-MU23-0019 SFA O 0 0 1 10/18/2024 1 NONE Y 8636034 365 Lundy Pl 365 Lundy Pl B-MU23-0020 SFA O 0 0 1 10/18/2024 1 NONE Y 8636034 367 Lundy Pl 367 Lundy Pl B-MU23-0021 SFA O 0 0 1 10/18/2024 1 NONE Y 8636034 369 Lundy Pl 369 Lundy Pl B-MU23-0022 SFA O 0 0 1 10/18/2024 1 NONE Y 8636034 371 Lundy Pl 371 Lundy Pl B-MU23-0023 SFA O 0 0 1 10/18/2024 1 NONE Y 8636034 373 Lundy Pl 373 Lundy Pl B-MU23-0024 SFA O 0 0 1 10/18/2024 1 NONE Y 8636034 375 Lundy Pl 375 Lundy Pl B-MU23-0025 SFA O 0 0 1 10/18/2024 1 NONE Y 8636034 377 Lundy Pl 377 Lundy Pl B-MU23-0026 SFA O 0 0 1 10/18/2024 1 NONE Y 8636034 379 Lundy Pl 379 Lundy Pl B-MU23-0027 SFA O 0 0 1 10/18/2024 1 NONE Y
Jurisdiction Milpitas ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2024 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 6th Cycle 01/31/2023 - 01/31/2031
Note: "+" indicates an optional field
8636034 381 Lundy Pl 381 Lundy Pl B-MU23-0028 SFA O 0 0 1 10/18/2024 1 NONE Y 8636034 383 Lundy Pl 383 Lundy Pl B-MU23-0029 SFA O 0 0 1 10/18/2024 1 NONE Y 8636034 385 Lundy Pl 385 Lundy Pl B-MU23-0030 SFA O 0 0 1 10/18/2024 1 NONE Y 8636034 387 Lundy Pl 387 Lundy Pl B-MU23-0031 SFA O 0 0 1 10/18/2024 1 NONE Y 8636034 389 Lundy Pl 389 Lundy Pl B-MU23-0032 SFA O 0 0 1 10/18/2024 1 NONE Y 8636034 2045 Tarob Ct 2045 Tarob Ct B-MU23-0001 SFA O 0 0 1 11/20/2024 1 NONE Y 8636034 2047 Tarob Ct 2047 Tarob Ct B-MU23-0002 SFA O 0 0 1 11/20/2024 1 NONE Y 8636034 2049 Tarob Ct 2049 Tarob Ct B-MU23-0003 SFA O 0 0 1 11/20/2024 1 NONE Y 8636034 2051 Tarob Ct 2051 Tarob Ct B-MU23-0004 SFA O 0 0 1 11/20/2024 1 NONE Y 8636034 2053 Tarob Ct 2053 Tarob Ct B-MU23-0005 SFA O 0 0 1 11/20/2024 1 NONE Y 8636034 2055 Tarob Ct 2055 Tarob Ct B-MU23-0006 SFA O 0 0 1 11/20/2024 1 NONE Y 8636034 2057 Tarob Ct 2057 Tarob Ct B-MU23-0007 SFA O 0 0 1 11/20/2024 1 NONE Y 8636034 2059 Tarob Ct 2059 Tarob Ct B-MU23-0008 SFA O 0 0 1 11/20/2024 1 NONE Y 8636034 2061 Tarob Ct 2061 Tarob Ct B-MU23-0009 SFA O 0 0 1 11/20/2024 1 NONE Y 8636034 2063 Tarob Ct 2063 Tarob Ct B-MU23-0010 SFA O 0 0 1 11/20/2024 1 NONE Y 8636034 2065 Tarob Ct 2065 Tarob Ct B-MU23-0011 SFA O 0 0 1 11/20/2024 1 NONE Y 8636034 2067 Tarob Ct 2067 Tarob Ct B-MU23-0012 SFA O 0 0 1 11/20/2024 1 NONE Y 8636034 2071 Tarob Ct 2071 Tarob Ct B-MU23-0014 SFA O 0 0 1 11/20/2024 1 NONE Y 8636034 2073 Tarob Ct 2073 Tarob Ct B-MU23-0015 SFA O 0 0 1 11/20/2024 1 NONE Y 8636034 2075 Tarob Ct 2075 Tarob Ct B-MU23-0016 SFA O 0 0 1 11/20/2024 1 NONE Y 8636041 1905 Tarob Ct 1905 Tarob Ct P-SD23-011 SFA O 6 37 6/11/2024 43 0 0 NONE Y Other INC 8636041 1905 Tarob Ct 1905 Tarob Ct P-SD23-011 ADU R 4 4 4 1 6/11/2024 13 0 0 NONE Y
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8623013 1300 S. Main St 1300 S. Main St P-SD22-0015 5+ R 118 0 4/16/2024 118 0 0 NONE Y Other DB 80.0% 9 On-Site
Improvements Yes
8633102 1500 Centre Point 1500 Centre Point P-SA24-0001 5+ R 5 4 390 10/31/2024 399 0 0 NONE Y Other INC 0 0 0
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Jurisdiction Milpitas ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2024 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 01/31/2023 - 01/31/2031
1 Projection Period 3 4
RHNA Allocation by
Income Level
Projection Period -
06/30/2022-
01/30/2023
2023 2024 2025 2026 2027 2028 2029 2030 2031 Total Units to Date (all years)
Total Remaining
RHNA by Income
Level
Deed Restricted 7 - - - - - - - - - Non-Deed Restricted 7 13 19 - - - - - - - Deed Restricted - - - - - - - - - - Non-Deed Restricted 7 4 17 - - - - - - - Deed Restricted - - 8 - - - - - - - Non-Deed Restricted 15 10 - - - - - - - - Above Moderate 2,927 76 32 22 - - - - - - - 130 2,797 6,713
112 59 66 - - - - - - - 237 6,476 5 6 7
Extremely low-Income
Need 2023 2024 2025 2026 2027 2028 2029 2030 2031 Total Units to Date
Total Units
Remaining
843 - - - - - - - - - - 843 VLI Deed Restricted
VLI Non Deed Restricted
942
Please note: For the last year of the 5th cycle, Table B will only include units that were permitted during the portion of the year that was in the 5th cycle. For the first year of the 6th cycle, Table B will only include units that were permitted since the start of the planning period. Projection Period units are in a separate column.
Total RHNA
Total Units
Income Level
Very Low
Low
Extremely Low-Income Units*
Note: units serving extremely low-income households are included in the very low-income RHNA progress and must be reported as very low-income units in section 7 of Table A2. They must also be reported in the extremely low-income category (section 13) in Table A2 to be counted as progress toward meeting the extremely low-income housing need determined pursuant to Government Code 65583(a)(1). *Extremely low-income housing need determined pursuant to Government Code 65583(a)(1). Value in Section 5 is default value, assumed to be half of the very low-income RHNA. May be overwritten.
Progress toward extremely low-income housing need, as determined pursuant to Government Code 65583(a)(1).
Please Note: Table B does not currently contain data from Table F or Table F2 for prior years. You may login to the APR system to see Table B that contains this data.
Please note: The APR form can only display data for one planning period. To view progress for a different planning period, you may login to HCD's online APR system, or contact HCD staff at [email protected].
1,098
46 This table is auto-populated once you enter your jurisdiction name and current year data. Past year information comes from previous APRs.
33 Moderate
1,685
970
1,131
Please contact HCD if your data is different than the material supplied here 28 2
Table B
Regional Housing Needs Allocation Progress
Permitted Units Issued by Affordability
1,639
Jurisdiction Milpitas ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2024 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 01/31/2023 - 01/31/2031
Date of Rezone Rezone Type
2 4 5 6 7 9 10 11
APN Street Address Project Name+
Local
Jurisdiction
Tracking ID+
Date of Rezone Very Low-Income Low-Income Moderate-IncomeAbove Moderate- Income
Rezone Type Parcel Size
(Acres)
General Plan
Designation Zoning Minimum
Density Allowed
Maximum
Density Allowed
Realistic
Capacity Vacant/NonvacantDescription of Existing
Uses
Note: "+" indicates an optional field
Cells in grey contain auto-calculation formulas
Summary Row: Start Data Entry Below
83 Project Identifier RHNA Shortfall by Household Income Category Sites Description 1 Sites Identified or Rezoned to Accommodate Shortfall Housing Need and No Net-Loss Law Table C
Jurisdiction Milpitas
Reporting Year 2024 (Jan. 1 - Dec. 31)
1 2 3 4
Name of Program Objective Timeframe in H.E Status of Program Implementation
ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element.
Table D
Program Implementation Status pursuant to GC Section 65583
Program 1: Adequate Sites
for RHNA and Monitoring of
No Net Loss
To ensure that the City complies with SB
166 (No Net Loss), the City will monitor the
consumption of residential and mixed-use
acreage to ensure an adequate inventory is
available to meet the City's RHNA
obligations. To ensure sufficient residential
capacity is maintained to accommodate the
RHNA, the City will develop and implement
a formal ongoing (project-by-project)
evaluation procedure pursuant to
Government Code Section 65863. Should
an approval of development result in a
reduction in capacity below the residential
capacity needed to accommodate the
remaining need for lower and moderate
income households, the City will identify
and if necessary, rezone sufficient sites to
accommodate the
shortfall and ensure “no net loss” in
capacity to accommodate the RHNA.
(1) By the end of 2024
Rezone 105 acres to meet
RHNA shortfall
(2) By the end of 2023,
amend the Zoning Code to
provide by-right approval of
housing proposed on sites
previously identified in the
5th Cycle.
(3) By the end of 2023,
implement a formal
evaluation procedure to
monitor the development of
pipeline projects, vacant,
and nonvacant sites
(4) By the end of 2025, re-
engage property owners and
developers who
exhibited interest in
redeveloping their
properties.
(5) By the end of 2027, if City-
owned sites are not
permitted as assumed in
the sites inventory, the City
will identify sites and make
zoning available
to an equivalent number of
units and affordability,
including appropriate
densities
The City has begun to rezone 105 acres to meet the RHNA shortfall through the NCMU and TC Zoning update, with an estimated completion of April 2025.
Program 2: Replacement
Housing
Development on non-vacant sites with
existing residential units is subject to a
replacement requirement. Specifically, AB
1397 requires the replacement of units
affordable to the same or lower income
level as a condition of any development on
a nonvacant site. Replacement
requirements per AB 1397 are consistent
with those outlined in the State Density
Bonus Law
By the end of 2023, adopt
City regulations to address
the replacement
requirements. As part of
these regulations consider
requiring the first right-of-
refusal and relocation
assistance for displaced
tenants.
The City is comprehensively updating its Zoning Ordinance, which will address replacement of existing housing requirements. The estimated completion date of the update is 2025.
Program 3: Lot
Consolidation
The City will continue to facilitate the
consolidation of small lots for residential
and mixed-use development. The City will
develop tools to encourage lot
consolidation. Depending on the tools
developed, these will be incorporated into
the Zoning Ordinance and Building Code
update (Program 21).
(1) By the end of 2024,
develop tools to facilitate and
incentivize lot consolidation,
which may include:
- Additional density bonus
- Flexible development
standards (such as
setbacks, parking)
- Streamlined ministerial or
administrative processing
unless application is in
conjunction with other
actions that require
discretionary reviews
(2) Beginning in 2025,
promote lot consolidation
incentives to developers via
City website.
The City is comprehensively updating its Zoning Ordinance, which will offer incentives for developments to consolidate lots. The estimated completion date of the update is 2025.
Program 4: Accessory
Dwelling Units (ADUs)
ADUs represent a potential source of
affordable housing in the city, and the City
will continue to encourage ADU
construction and legalization through the
following: ADU Construction, ADU
legalization and ADU Financing.
(1) Build and approve 176
ADUs/JADUs over the next
eight years. Legalize 8 to 10
ADUs/JADUs over the next
year.
(2) Beginning in 2024 and
annually thereafter, pursue
funding available from the
State to continue and
expand incentives for
facilitating the production of
ADUs, particularly for lower-
income households and
persons with disabilities and
their caregivers.
(3) By the end of 2024, pre-
approve building permit
plans of prototype ADU units
and evaluate prefab ADUs to
simplify and streamline the
permitting process for
homeowners.
The City built 25 ADUs in 2024 and continues to build and approve more.
Program 5: Neighborhood
Preservation and Code
Enforcement
The City will continue to enhance
neighborhood conditions by enforcing its
existing codes through its
Code Enforcement Program. As needed,
the City will assist any households
displaced by code enforcement activities to
relocate to
other suitable housing, affordable to the
displaced households, through the
Replacement/Relocation
Program
Ongoing In 2024, the City continued implementing its Code Enforcement and supporting any households displaced.
Program 6: Housing
Rehabilitation
The City will continue to utilize the services
of Rebuilding Together Silicon Valley (or
other qualified nonprofit organizations) to
provide safety, accessibility, and mobility
repairs to mobile and single-family
homes owned by very low‐ and low‐income
households, including allowing seniors to
“age in place”.
(1) By 2031, assist 250
households with the goal to
ensure that at least 1/3 of
grants and/or loans funds
work includes accessibility
modifications for the
Housing Rehabilitation
Program.
(2) By 2031, assist 600
additional households by
2031 through MAP
(3) Beginning in 2023 and
annually thereafter, seek
grants/funds to expand the
scope of residential
rehabilitation assistance.
(1) In 2024, Rebuilding Together Silicon Valley provided 23 households in Milpitas with safety, accessibility, and mobility repairs to homes owned by very low and low income households.
(2) In 2024, the City assisted 782 households through MAP (3) In 2024, the City worked on updating the housing rehabilitation program guidelines to relaunch the Home Rehab Loan Program.
Program 7: Tenant
Assistance and Fair Housing
Services
The City will continue to utilize the services
of Project Sentinel (or other qualified
nonprofits) to provide
fair housing outreach and assistance,
landlord‐tenant mediation services,
mortgage default counseling,
and referrals to other support services to
Milpitas residents, landlords, and housing
professionals. The City will also continue to
promote rental assistance with the objective
to assist 300 Milpitas residents, landlords,
and housing professionals over the next
eight years.
Ongoing From January 2024 - December 2024, the City provided rent relief to 181 households.
Program 8: Fair Housing
Enforcement, Outreach, and
Education
The City will continue to promote proactive
fair housing enforcement, outreach, and
education to reduce the prevalence of
housing discrimination by creating
awareness that certain common practices
violate fair housing laws and by deterring
violations by showing that wrongdoing has
consequences.
(1) By the end of 2023,
update the City website to
provide a range of fair
housing resources, including
Project Sentinel, State
Department of Fair
Employment and Housing
(DFEH), HUD Fair Housing
and Equal
Opportunity (FHEO) Office,
and the State Tenant
Protection Act of 2019,
including maximum rent
increases and just cause
evictions.Update website
annually to provide relevant
and updated information and
resources
(2) By the end of 2023, work
with Project Sentinel (and
other qualified
nonprofits) to expand
methods of information
dissemination, including
print, website, and other
social media outlets.
(3) By the end of 2025,
increase funding level for fair
housing services.
In FY2024, the City awarded Project Sentinel a total of $59,104 for Fair Housing assistance.In 2024, the City updated its website to provide up to date housing resources and will continue to do so. The City will continue to work with nonprofits to expand methods of information dissemination.
Program 9: Anti -
Displacement
City will work to supplement the California
Tenant Protection Act to support the
thousands of low-income families in the city
against the rising housing costs that pose a
significant risk to those families.
(1) By the end of 2031, the
city will provide rent relief
and mortgage protection
funds to at least 250
households
(2) By the end of 2025, the
City will complete a targeted
survey to assess the need
and impact of the City’s
rental assistance program.
(3) By the end of 2026, the
City will supplement the
California Tenant Protection
Act of
2019 by evaluating and
enacting certain anti-
displacement measures
From January 2024 - December 2024, the City provided rent relief to 181 households.
Program 10: Place-Based
Strategies for Neighborhood
Improvements
When updating its Capital Improvement
Program and associated budget, the City
will allocate resources to rehabilitate and/or
replace infrastructure in older or under
resourced neighborhoods whose
infrastructure is approaching obsolescence.
The City will develop incentives to
encourage the inclusion of project- or
neighborhood-serving amenities for housing
projects of at least 50 units.
By the end of 2031, the City
will complete at least one
transportation project and
five capital improvement
projects in the North Park
Victoria and South Park
Victoria neighborhoods.
Street Resurfacing 2024 Phase 1 provided pavement restoration, ADA curb ramp upgrades, minor traffic signal modifications and bike lane striping upgrades along Great Mall Parkway, between I-880 and McCandless Drive, and at Thompson Street and Thompson Ct. This project was completed in October 2024. Phase 2 will provide pavement rehabilitation, ADA curb ramp upgrades, buffered and shared bike lane striping upgrades and minor traffic signal modifications at various locations throughout the City. The project will go out to bid in March/April and be constructed in Summer 2025. These locations include:
1.E. Calaveras Blvd (Between I-680 and Evans Road)
2.N. Park Victoria Ave (Between E. Calaveras Blvd and Jacklin Road)
3.Temple Ave (Between E. Calaveras and Wiley Dr)
4.Neighborhoods north and south of Mt. Shasta Avenue
5.Parking lot improvements at Cardoza Park
6.Trail improvements at Sandalwood Park between Sandalwood Ct and Jacklin Rd
7.Trail improvements at Strickroth Park
The Milpitas Bike Lane Facilities Enhancements project goal is to improve bicyclist safety, reduce traffic stress for bicycle users, and promote bicycle use by eliminating bicycle facility gaps and upgrading existing bicycle facilities in the City. Design is underway, the construction is antici[pated to start in Fall 2025.
The Innovation Campus project by MUSD is currently under construction. Construction of all public improvements, except the proposed traffic signal, has been completed at the MUSD Innovation Campus Project. Work for the traffic signal installation will start in mid-February and will be completed by mid-March. Construction of Phase 2 is expected Summer 2025.
Dempsey Road Water Line project design is completed. Construction is anticipated to start in spring 2025 and completed by spring 2026.
Cardoza Park Softball Field Improvements Community Outreach, Environmental Review, and Preliminary Design are anticipated to be completed in spring 2025. Final Design and Construction to be determined
Program 11: Preservation of
At-Risk Housing
The City will continue to work to
preserve at-risk housing, including but not
limited to Sunnyhills.
By the end of 2026, evaluate
and identify more permanent
funding
options for the Sunnyhills
apartments to ensure long-
term housing
stability and affordability
In March 2018, the City and the owner reached an agreement to renew the HUD contract for an additional five years, with the City reimbursing the owner for $250,000 per year for 5 years, for improvements and repairs completed on the property. In 2023, HUD approved extending the contract for another 5 years.
Program 12: Short-Term
Rentals
The City will continue to monitor and
enforce the Short-Term Rental Ordinance
which went into effect in March of 2022.
The ordinance limits the housing unit types
that can be rented as STRs, including
singlefamily units and individual units in a
multi-family building for less than 31
consecutive nights.
Beginning in 2023, expand
monitoring and enforcement
efforts on STRs to minimize
impacts on the availability of
permanent housing.
The City continues to monitor and enforce non-complies with the STR ordinance.
Program 13: Mobile Home
Rent Control
The City will continue to maintain and
enforce its Mobile Park Home Rent Control
Ordinance which regulates rental rates and
the rights and responsibilities of tenants
and property owners for the three mobile
home parks in Milpitas. The City will
continue to utilize the services of Project
Sentinel (or a similar organization) to
administer the rent mediation process.
Ongoing
The City will continue the implementation of the Rent Control Ordinance to preserve the affordability of the three mobile home park spaces.In FY2024, the City awarded Project Sentinel a total of $21,000 for Fair Housing.
Program 14: Rent Review
Ordinance
The City will continue to utilize the services
of Project Sentinel (or similar organization)
to administer the Review Ordinance and
program that was established in 2019.
Conduct at least 6 outreach
events per year regarding
the Rent Review Ordinance
in targeted neighborhoods.
No activity to report in 2024.
Program 15: Housing
Opportunity Zones
The City will implement a Housing
Opportunity Zones (HOZ) program to utilize
incentive-based zoning in multi-family and
mixed-use zoning districts.
By end of 2023, adopt the
HOZ to incentivize affordable
housing beyond the
requirements of the City’s
Affordable Housing
Ordinance.
The City aims to adopt the HOZ/HODs by April 2025.
Program 16: Affordable
Housing Development
The City will facilitate the development of
affordable housing, including for extremely-
low- and lowerincome households, and
those with special needs.
(1) By the end of 2023,
provide copies of the
Housing Element and sites
inventory to water and sewer
authorities to prioritize utility
service to developments to
help meet the housing need
for lower-income
households.
(2) By the end of 2023,
establish policies and
procedures for City-owned
utilities to prioritize lower-
income households.
(3) By the end of 2024,
develop incentives to
facilitate the development of
large rental units (with three
or more bedrooms), and
rental units for extremely low-
income households and
persons with disabilities.
(4) By the end of 2024,
update the City’s Density
Bonus Ordinance to
conform with recent State
amendments, as needed,
and clarify application of
waivers and concessions.
(5) By the end of 2025,
evaluate an affordable
housing bond or EIFD to
increase local revenue for
This is in progress and ongoing.
Program 17: Affordable
Housing Ordinance
The City will continue to facilitate the
production of affordable housing through
the Affordable Housing Ordinance
(1) By end of 2031, facilitate
the development of 2,600
affordable units through the
AHO and other affordable
housing activities
(2) By end of 2025, amend
the AHO to define the
percentage of required very
low, low, and moderate
income units, and to
incentivize the production of
affordable units beyond the
minimum requirement
The City did issued 8 deed restricted building permits in 2024.
Program 18: Non-Residential
Affordable Housing Impact
Fee
The City will continue to ensure non-
residential development contributes to
affordable housing production through the
City’s non-residential affordable housing
impact fee
Ongoing, the City will
continue to annually review
and updated as needed the
non-residential affordable
housing impact fee to reflect
the cost of development.
The City has updated the impact fees for 2024.
Program 19: Below Market
Rate (BMR) Housing
Program
The City will continue to implement its
Below Market Rate (BMR) Program, which
is designed to assist low- and moderate-
income households in becoming
homeowners.
Ongoing, the City will
facilitate 20 low and
moderate income
households to become first-
time homeowners consisting
of either financial assistance
or completion of training
program.
In 2023, the City hired Housekeys to administer its BMR homeownership portfolio.
Housekeys continues to adminster this program.
Program 20: Specific Plans
The City will continue to use specific plans
(Metro Specific Plan and Gateway-Main
Street Specific Plan) to define policy
direction and development standards to
provide greater certainty in the review and
approval of residential and mixed-use
projects.
By the end of 2024, adopt
and implement the Gateway-
Main Street Specific Plan to
increase opportunities for
diverse residential and
mixeduse development with
zoning incentives for lot
consolidation since small
parcels are a recognized
development constraint.
The Gateway-Main Street is on target for adoption in Summer 2025.
Program 21: Zoning
Ordinance and Building
Code Amendments
The City will amend its Zoning Ordinance to
comply with the latest state laws and
reduce regulatory barriers to residential
development, including the following
actions:
Amend the Zoning
Ordinance according to the
following schedule
(1) By early 2023,
complete Tiny Homes study.
Establish housing program
based on study
recommendations, including
identifying potential sites and
funding sources
(2) By the end of 2024,
complete the outlined Zoning
Ordinance revisions on
pages 84 -85 of the Housing
Element
Final Report was presented to the Housing Subcommittee on May 9, 2024. The City is comprehensively updating its Zoning Ordinance, which will to implement this program.
The estimated completion date of the update is 2025.
Program 22: Supportive
Housing with Disabilities
he City will work with the Santa Clara
County Office of Supportive Housing
(OSH), through its administration of
Measure A funds, and the Santa Clara
County Housing Authority (SCCHA),
through its ability to invest project-based
vouchers (PBV) in developments, to
increase the availability of permanent
supportive housing.
with OSH, SCCHA, and the
San Andreas Regional
Center (SARC) to explore
avenues for collaboration.
(2) By the end of 2024,
identify and implement
possible zoning incentives
for projects that provide
supportive housing or
dedicated housing units for
persons with disabilities.
(3)By the end of 2025,
identify the use of CDBG
funds for predevelopment
costs for permanent
supportive housing
developments as a priority in
the Annual Action Plan.
(4) By the end of 2025,
analyze suitability of sites
identified in the Sites
Inventory for permanent
supportive housing
development and conduct
community engagement
about those sites.
(5) By the end of 2026,
commit available City
resources to permanent
supportive housing
developments in partnership
with OSH and/or SCCHA.
No activity to report in 2024.
Program 23: Large Units for
Families with Children in
Multifamily Housing
The City will explore opportunities to
support large families with children who
face disproportionately high rates of
housing cost burden and overcrowding
through implementation of this program
(1) By the end of 2024,
identify and implement
possible zoning incentives,
such as expedited
processing or density
bonuses, for multifamily
developments that include
units with three or more
bedrooms. Study the
feasibility of zoning
requirements for units with
three or more bedrooms.
(2) By the end of 2024,
implement zoning incentives
for the development of units
with three or more
bedrooms.
The City is comprehensively updating its Zoning Ordinance, which will to implement this program. The estimated completion date of the update is 2025.
Program 24: Missing Middle
Housing
The City will facilitate smaller-scale multi-
unit and workforce housing to encourage
and promote a mix of dwelling types and
sizes in lower-density, high-resource
residential neighborhoods. Commonly
referred to as “missing middle housing,”
these building types, such as duplexes,
fourplexes, and courtyard buildings, support
diverse housing opportunities. Smaller
homes cost less to rent or purchase, and
these neighborhoods provide services and
amenities within walking distance.
(1) By the end of 2023,
integrate SB 9 Toolkit
trainings in the ADU Monday
program.
(2) By the end of 2024,
identify and implement
possible zoning ordinance
changes to further promote a
mix of dwelling unit types
and
sizes, particularly in high
resource neighborhoods;
consider flexible zoning
standards for missing middle
housing projects with small
units, such as pertaining to
density, setbacks, building
height, parking, and open
space. (3) By the end of
2024, update and promote
opportunities to create
duplexes and urban lot splits
with the City’s SB 9 Toolkit.
(4) By the end of 2024,
participate in State financing
programs for middle income
workforce housing
developments that meet the
City’s adopted Goals and
Performance Measures for
these projects.
(5) By the end of 2025,
evaluate providing incentives
The City has created an SB 9 webpage that summarize the City's ordinance addressing urban lot splits and two-unit projects. The City is comprehensively updating its Zoning Ordinance, which will to implement this program. The estimated completion date of the update is 2025. The City will expand our SB 9 resources in 2024.
Jurisdiction Milpitas ANNUAL ELEMENT PROGRESS REPORT
Reporting Period 2024 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 01/31/2023 - 01/31/2031
Description of Commercial
Development Bonus
Commercial Development Bonus
Date Approved
3 4
APN Street Address Project Name+ Local Jurisdiction
Tracking ID+
Very Low
Income
Low
Income
Moderate
Income
Above Moderate
Income
Description of Commercial
Development Bonus
Commercial Development Bonus
Date Approved
Summary Row: Start Data Entry Below
Units Constructed as Part of Agreement
Commercial Development Bonus Approved pursuant to GC Section 65915.7 Table E
Note: "+" indicates an optional field
Project Identifier
1 2
Cells in grey contain auto-calculation
formulas
(CCR Title 25 §6202)
Annual Progress Report January 2020
Jurisdiction Milpitas ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Period 2024 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 6th Cycle 01/31/2023 - 01/31/2031
The description should adequately document how each
unit complies with subsection (c) of Government Code
Section 65583.1+.
For detailed reporting requirements, see the chcklist
here:
Extremely Low-
Income+ Very Low-Income+ Low-Income+ TOTAL UNITS+
Extremely Low-
Income+
Very Low-
Income+ Low-Income+ TOTAL UNITS+
https://www.hcd.ca.gov/community-
development/docs/adequate-sites-checklist.pdf
Rehabilitation Activity
Preservation of Units At-Risk
Acquisition of Units
Mobilehome Park Preservation
Total Units by Income
Table F
Please note this table is optional: The jurisdiction can use this table to report units that have been substantially rehabilitated, converted from non-affordable to affordable by acquisition, and preserved, including mobilehome park preservation, consistent with the standards set forth in Government Code section 65583.1, subdivision (c). Please note, motel, hotel, hostel rooms or other structures that are converted from non-residential to residential units pursuant to Government Code section 65583.1(c)(1)(D) are considered net-new housing units and must be reported in Table A2 and not reported in Table F.
Activity Type
Units that Do Not Count Towards RHNA+
Listed for Informational Purposes Only
Units that Count Towards RHNA +
Note - Because the statutory requirements severely limit what can be counted, please contact HCD at [email protected] and we will unlock the form which enable you to populate these fields.
Units Rehabilitated, Preserved and Acquired for Alternative Adequate Sites pursuant to Government Code section 65583.1(c) Annual Progress Report January 2020
Jurisdiction Milpitas ANNUAL ELEMENT PROGRESS REPORT
Note: "+" indicates
an optional field
Reporting Period 2024 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 6th Cycle 01/31/2023 - 01/31/2031
Notes
2 3 6
Prior APN+ Current APN Street Address Project Name+
Local
Jurisdiction
Tracking ID
Unit Category
(2 to 4,5+)
Tenure
R=Renter
Very Low-
Income Deed
Restricted
Very Low-
Income Non
Deed
Restricted
Low- Income Deed
Restricted
Low- Income
Non Deed
Restricted
Moderate- Income
Deed Restricted
Moderate-
Income Non Deed
Restricted
Above
Moderate-
Income
Total Moderate Income Units
Converted from Above
Moderate
Date Converted Notes
Summary Row: Start Data Entry Below 0 0 0 0 0 0 0 0
Table F2
Above Moderate Income Units Converted to Moderate Income Pursuant to Government Code section 65400.2 For up to 25 percent of a jurisdiction’s moderate-income regional housing need allocation, the planning agency may include the number of units in an existing multifamily building that were converted to deed-restricted rental housing for moderate-income households by the imposition of affordability covenants and restrictions for the unit. Before adding information to this table, please ensure housing developments meet the requirements described in Government Code 65400.2(b). 5 Project Identifier Unit Types
1 4
Affordability by Household Incomes After Conversion Units credited toward Moderate Income RHNA
Jurisdiction Milpitas
Reporting Period 2024 (Jan. 1 - Dec. 31)
Planning Period 6th Cycle 01/31/2023 - 01/31/2031ANNUAL ELEMENT PROGRESS REPORT Housing Element Implementation
2 3 4
APN Street Address Project Name+ Local Jurisdiction
Tracking ID+
Realistic Capacity
Identified in the
Housing Element
Entity to whom the site
transferred Intended Use for Site
1 Summary Row: Start Data Entry Below
Note: "+" indicates an optional field
Cells in grey contain auto-calculation
formulas
Table G
Locally Owned Lands Included in the Housing Element Sites Inventory that have been sold, leased, or otherwise disposed of Project Identifier
NOTE: This table must only be filled out if the housing element sites inventory contains a site which is or was owned by the reporting jurisdiction, and has been sold, leased, or otherwise disposed of during the reporting year.
Jurisdiction Milpitas Note: "+" indicates an optional field Reporting Period 2024
(Jan. 1 - Dec.
31)
Cells in grey contain auto-calculation
formulas
Designation Size Notes
1 2 3 4 5 6 7
APN Street Address/Intersection Existing Use Number of
Units
Surplus
Designation
Parcel Size (in
acres) Notes
NOTE: This table must contain an invenory of ALL
surplus/excess lands the reporting jurisdiction owns
Summary Row: Start Data Entry Below
Parcel Identifier
ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Table H
Locally Owned Surplus Sites
For Santa Clara County jurisdictions, please format the APN's as follows:999-99-999
Jurisdiction Milpitas ANNUAL ELEMENT PROGRESS REPORT
Reporting Period 2024 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 01/31/2023 - 01/31/2031
Project Type Date
2 3
APN Street Address Project Name+ Local Jurisdiction
Tracking ID+
Unit Category
(SH - Student Housing) Date Very Low- Income
Deed Restricted
Very Low- Income
Non Deed
Restricted
Low- Income Deed
Restricted
Low- Income
Non Deed
Restricted
Moderate- Income
Deed Restricted
Moderate- Income
Non Deed
Restricted
Above
Moderate-
Income
Summary Row: Start Data Entry Below
Note: "+" indicates an optional field
Cells in grey contain auto-calculation formulas
Table J
Student housing development for lower income students for which was granted a density bonus pursuant to subparagraph (F) of paragraph (1) of subdivision (b) of Section 65915 Project Identifier Units (Beds/Student Capacity) Approved 1 4
NOTE: STUDENT HOUSING WITH DENSITY BONUS ONLY. This
table only needs to be completed if there were student housing projects WITH a density bonus approved pursuant to
Government Code65915(b)(1)(F)
Annual Progress Report January 2020
Jurisdiction Milpitas ANNUAL ELEMENT PROGRESS REPORT
Reporting Period 2024 (Jan. 1 - Dec. 31)
Planning Period 6th Cycle 01/31/2023 - 01/31/2031
NoDoes the Jurisdiction have a local tenant preference policy? If the jurisdiction has a local tenant preference policy, provide a link to the jurisdiction's webpage containing authorizing local ordinance and supporting materials.
Notes
Table K
Tenent Preference Policy
Local governments are required to inform HCD about any local tenant preference ordinance the local government maintains when the jurisdiction submits their annual progress report on housing approvals and production, per Government Code 7061 (SB 649, 2022, Cortese).
Effective January 1, 2023, local governments adopting a tenant preference are required to create a webpage on their internet website containing authorizing local ordinance and supporting materials, no more than 90 days after the ordinance becomes operational.
Jurisdiction Milpitas
Reporting Year 2024 (Jan. 1 - Dec. 31)
Total Award Amount Total award amount is auto-populated based on amounts entered in rows 15-26.
Task $ Amount Awarded $ Cumulative Reimbursement
Requested
Other
Funding Notes
Housing Opportunity Districts $300,000.00 $249,185.09 None Anticipated project close out May 2025 Summary of entitlements, building permits, and certificates of occupancy (auto-populated from Table A2) Current Year
Deed Restricted 0
Non-Deed Restricted 4
Deed Restricted 123
Non-Deed Restricted 4
Deed Restricted 10
Non-Deed Restricted 4
428
573
Current Year
Deed Restricted 0
Non-Deed Restricted 19
Deed Restricted 0
Non-Deed Restricted 17
Deed Restricted 8
Non-Deed Restricted 0
22 66
Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 2
Deed Restricted 0
Non-Deed Restricted 18
57 77
Moderate
Above Moderate
Total Units
Completed Entitlement Issued by Affordability Summary
Income Level
Very Low
Low
Moderate
Above Moderate
Total Units
Building Permits Issued by Affordability Summary
Income Level
Very Low
Low
Total Units
Certificate of Occupancy Issued by Affordability Summary Income Level
Very Low
Low
Moderate
Above Moderate
ANNUAL ELEMENT PROGRESS REPORT
Local Early Action Planning (LEAP) Reporting
(CCR Title 25 §6202)
Please update the status of the proposed uses listed in the entity’s application for funding and the corresponding impact on housing within the region or jurisdiction, as applicable, categorized based on the eligible uses specified in Section 50515.02 or 50515.03, as applicable.
300,000.00$
Task Status
In Progress
HOUSING SUCCESSOR ANNUAL REPORT
April 1, 2025
LOW AND MODERATE INCOME HOUSING ASSET FUND
FOR FISCAL YEAR 2023-24
PURSUANT TO
CALIFORNIA HEALTH AND SAFETY CODE SECTION 34176.1(f)
FOR THE
MILPITAS HOUSING AUTHORITY
HOUSING SUCCESSOR ANNUAL REPORT TABLE OF CONTENTS
INTRODUCTION .............................................................................................................................1 I. AMOUNT DEPOSITED INTO LMIHAF .......................................................................................1 II. ENDING BALANCE OF LMIHAF...............................................................................................1 III. DESCRIPTION OF EXPENDITURES FROM LMIHAF .............................................................2 TABLE 1: DESCRIPTION OF LMIHAF EXPENDITURES
IV. STATUTORY VALUE OF ASSETS OWNED BY HOUSING SUCCESSOR ...........................2 TABLE 2: STATUTORY VALUE OF ASSETS OWNED BY HOUSING SUCCESSOR V. DESCRIPTION OF TRANSFERS..............................................................................................2 VI. PROJECT DESCRIPTIONS .....................................................................................................2 VII. STATUS OF COMPLIANCE WITH SECTION 33334.16.........................................................3 TABLE 3: SECTION 33334.16 COMPLIANCE
VIII. DESCRIPTION OF OUTSTANDING OBLIGATIONS UNDER SECTION 33413...................4 IX. EXTREMELY-LOW INCOME TEST ..........................................................................................4 X. SENIOR HOUSING TEST..........................................................................................................5 TABLE 4: SENIOR HOUSING TEST
XI. EXCESS SURPLUS TEST .......................................................................................................5 XII. DESCRIPTION OF OUTSTANDING OBLIGATIONS UNDER SECTION 34176.1(D)(13). ....6
2024 Housing Successor Annual Report
April 1, 2025
MILPITAS HOUSING AUTHORITY
INTRODUCTION
This Housing Successor Annual Report (“Report”) addresses the requirements of California Health and Safety Code Section 34176.1(f) regarding the Low and Moderate Income Housing Asset Fund (“LMIHAF”). This Report outlines the financial and housing covenant details of the Milpitas Housing Authority (“Housing Successor”) for 2023-24 (the “Fiscal Year”). The purpose of this Report is to provide the governing body of the Housing Successor an annual report on the housing assets and activities of the Housing Successor under Part 1.85, Division 24 of the California Health and Safety Code, in particular sections 34176 and 34176.1 (“Dissolution Law”).
This report includes discussion on the deposits to, ending balance of, and expenditures from the LMIHAF. A description of the Housing Successor’s assets, and any transfers of assets to other housing successor agencies are addressed as well. The report also discusses the Housing Successor’s current projects, acquisitions of any real property since February 1, 2012, or any outstanding obligations. Finally, as required by law, three separate tests are discussed – the income test, senior housing test, and excess surplus test.
The following Report is based upon information prepared by Housing Successor staff and conforms with Sections 1 through 13, of Section 34176.1(f) of the Dissolution Law.
In addition this Report and the former redevelopment agency’s pre-dissolution Implementation Plans are to be made available to the public on the City’s website. (http://www.ci.milpitas.ca.gov)
I. AMOUNT DEPOSITED INTO LMIHAF
This section provides the total amount of funds deposited into the LMIHAF during the Fiscal Year. Any amounts deposited for items listed on the Recognized Obligation Payment Schedule (“ROPS”) must be distinguished from the other amounts deposited.
Revenues (amount deposit to the LMIHAF):
Loan repayments $21,327 Rental/lease income $83,269 Interest income $881,341 Total: $985,937 A total of $985,937 was deposited into the LMIHAF during the Fiscal Year. Of the total funds deposited into the LMIHAF, a total of $0 was held for items listed on the ROPS.
II. ENDING BALANCE OF LMIHAF
This section provides a statement of the balance in the LMIHAF as of the close of the Fiscal Year. Any amounts deposited for items listed on the ROPS must be distinguished from the other amounts deposited.
At the close of the Fiscal Year, the ending balance in the LMIHAF was $40,818,714, of which $0 is held for items listed on the ROPS.
2024 Housing Successor Annual Report
April 1, 2025
MILPITAS HOUSING AUTHORITY
III. DESCRIPTION OF EXPENDITURES FROM LMIHAF
This section provides a description of the expenditures made from the LMIHAF during the Fiscal Year. The expenditures are to be categorized. There was a total of $222,365 expended from the LMIHAF, divided into the following categories:
TABLE 1: DESCRIPTION OF LMIHAF EXPENDITURES
Description of Expenditures Total Expenditures
Maintenance, Monitoring and Administration Expenditures $218,250 Homeless Prevention and Rapid Rehousing Services Expenditures $4,115 Housing Development Expenditures (Total of Next Three Lines) $0 Expenditures on Low Income Units $0
Expenditures on Very Low Income Units $0
Expenditures on Extremely Low Income Units $0
Total LMIHAF Expenditures in Fiscal Year $222,365
IV. STATUTORY VALUE OF ASSETS OWNED BY HOUSING SUCCESSOR This section provides the statutory value of real property owned by the Housing Successor, the value of loans and grants receivables, and the sum of these two amounts.
TABLE 2: STATUTORY VALUE OF ASSETS OWNED BY HOUSING SUCCESSOR Asset Type Statutory Value of Assets
Loans Receivable $36,105,581
Land held for resale $1,800,000
Total Value of Real Property and Loans Receivable $37,905,581 V. DESCRIPTION OF TRANSFERS
This section describes transfers, if any, to another housing successor agency made in previous fiscal year(s), including whether the funds are unencumbered and the status of projects, if any, for which the transferred LMIHAF will be used. The sole purpose of the transfers must be for the development of transit priority projects, permanent supportive housing, housing for agricultural employees or special needs housing.
The Housing Successor did not make any LMIHAF transfers to other housing successor(s) under Section 34176.1(c)(2) during the Fiscal Year.
VI. PROJECT DESCRIPTIONS
This section describes any project for which the Housing Successor receives or holds property tax revenue pursuant to the ROPS and the status of that project.
The Housing Successor does not receive or hold property tax revenue pursuant to the ROPS during the Fiscal Year.
2024 Housing Successor Annual Report
April 1, 2025
MILPITAS HOUSING AUTHORITY
VII. STATUS OF COMPLIANCE WITH SECTION 33334.16
This section provides a status update on compliance with Section 33334.16 for interests in real property acquired by the former redevelopment agency prior to February 1, 2012.
For interests in real property acquired on or after February 1, 2012, provide a status update on the project.
With respect to interests in real property acquired by the former redevelopment agency prior to February 1, 2012, the time period described in Section 33334.16 shall be deemed to have commenced on the date that the Department of Finance approved the property as a housing asset in the LMIHAF (August 31, 2012); thus, as to real property acquired by the former redevelopment agency now held by the Housing Successor in the LMIHAF, the Housing Successor must initiate activities consistent with the development of the real property for the purpose for which it was acquired within five years of the date of the DOF approved such property as a housing asset.
The following provides a status update on the real property or properties housing asset(s) that were acquired prior to February 1, 2012 and compliance with five-year period:
TABLE 3: SECTION 33334.16 COMPLIANCE
Address of Property Date of
Acquisition
Deadline to
Initiate
Development
Activity
Status of Housing
Successor Activity
1504, 1556, 1620 S. Main St.
(APN 086-22-
027,028,033,034,041,042)
11/1/2009 8/31/2022 The Milpitas Housing
Authority and South Main
Senior Lifestyles, LLC
entered into a disposition and
development agreement on
August 18, 2009 for the
Senior Lifestyles Development
with 48 extremely-low income
units in phase I and 2
combined. On April 11, 2018,
the Milpitas Housing Authority
granted and conveyed to
Milpitas Phase I, LP, the real
property of phase one which
includes the historic APNs
086-22-033,034,041,042.
2024 Housing Successor Annual Report
April 1, 2025
MILPITAS HOUSING AUTHORITY
1432-1446 S. Main St.
(APN 083-41-001)
2/28/2011 8/31/2022 The Milpitas Housing
Authority was required to
either initiate activities on
Parcel 1 that are consistent
with the development of the
property for affordable
housing prior to August 31,
2022, or sell the parcel and
deposit the sales proceeds in
the Low and Moderate Income
Housing Asset Fund
(LMIHAF) to be used for
future development of
affordable housing
elsewhere in the City. Since
December 2021, a Phase II
environmental site
assessment,
asbestos and led-based paint
analysis, and an appraisal
have been completed, and the
services of a broker
have been obtained to help
prepare Parcel 1 for sale.
Additionally, the City is
working towards the launch of
an RFP that would result in
development of the parcel for
affordable housing
254 Parc Place Dr.
(APN 086-54-052)
1/27/2011 8/31/2022 Sold to a low-income
homebuyer in January 2023.
600 S. Abel St. #208
(APN 086-61-177)
5/24/2011 8/31/2022 Sold to a moderate-income
homebuyer in December
2022.
Health and Safety Code Section 33334.16 required former redevelopment agencies to initiate activities, such as zone changes or disposition and development agreements within five years of acquiring a property.
The following provides a status update on the project(s) for property or properties that have been acquired by the Housing Successor using LMIHAF on or after February 1, 2012.
The Housing Successor did not acquire property on or after February 1, 2012.
2024 Housing Successor Annual Report
April 1, 2025
MILPITAS HOUSING AUTHORITY
VIII. DESCRIPTION OF OUTSTANDING OBLIGATIONS UNDER SECTION 33413.
This section describes the outstanding inclusionary housing obligations, if any, under Section 33413 that remained outstanding prior to dissolution of the former redevelopment agency as of February 1, 2012 along with the Housing Successor’s progress in meeting those prior obligations, if any, of the former redevelopment agency and how the Housing Successor plans to meet unmet obligations, if any.
The housing successor does not have any obligations to fulfill under Section 33413.
IX. EXTREMELY-LOW INCOME TEST
Section 34176.1(a)(3)(A) requires that the Housing Successor must require at least 30% of the LMIHAF (excluding funds used for maintenance, monitoring and administrative expenses, and homeless prevention/rapid rehousing services) to be expended for development of rental housing affordable to and occupied by households earning 30% or less of the AMI. If the Housing Successor fails to comply with the Extremely-Low Income (ELI) requirement in any five-year report, then the Housing Successor must ensure that at least 50% of the funds expended from the LMIHAF in each subsequent fiscal year be expended for development of rental housing affordable to and occupied by households earning 30% or less of the AMI until the Housing Successor demonstrates compliance with the Extremely-Low Income requirement.
In fiscal year 2019/2020 the City satisfied the Extremely-Low Income test by expending
86.14% of the LMIHAF over the previous five fiscal years. The City is not required to perform this test in fiscal year 2023/2024. The next five-year Extremely Low-Income test will be required in the Annual Report for fiscal year 2024/2025.
2024 Housing Successor Annual Report
April 1, 2025
MILPITAS HOUSING AUTHORITY
X. SENIOR HOUSING TEST
This section provides the percentage of units of deed-restricted rental housing restricted to seniors and assisted individually or jointly by the Housing Successor, its former Redevelopment Agency, and the City within the previous 10 years in relation to the aggregate number of units of deed-restricted rental housing assisted individually or jointly by the Housing Successor, its former Redevelopment Agency and the City within the same time period. For this Report the ten-year period reviewed is January 1, 2015 to January 1, 2025.
If the percentage of assisted senior rental housing is more than 50 percent of the total of all assisted rental housing, no additional senior rental housing can be assisted until the percentage falls to 50 percent or less.
TABLE 4: SENIOR HOUSING TEST
Unit Category # of Units
Assisted Senior Rental Units 10
Total Assisted Rental Units 251
Senior Housing Test (%) 3.98%
XI. EXCESS SURPLUS TEST
Excess Surplus is defined in Section 34176.1(d) as an unencumbered amount in the account that exceeds the greater of one million dollars ($1,000,000) or the aggregate amount deposited into the account during the Housing Successor’s preceding four Fiscal Years, whichever is greater. The housing successor is required to encumber the excess surplus amount or transfer that amount to another jurisdiction as provided in Health and Safety Code Section 34176.1(c)(2) within three fiscal years. If not, the excess surplus amount must be transferred to HCD to use pursuant to the Multifamily Housing Program or the Joe Serna, Jr. Farmworker Housing Grant Program.
2024 Housing Successor Annual Report
April 1, 2025
MILPITAS HOUSING AUTHORITY
The following provides the Excess Surplus test for the 2023/2024 fiscal year:
Test for fiscal year ending
June 30, 2024
Opening fund balance of prior
year $40,076,469
Less: Unavailable Funds:
Loans Receivable ($36,105,581)
Land Held for Resale ($1,800,000)
Unencumbered Fund Balance $2,170,888
Limitation (greater of $1,000,000 or four years deposits).
Aggregate amount deposited for the last four years:
2022-2023 $924,484
2021-2022 $508,420
2020-2021 $712,551
2019-2020 $857,421
Total Amount Deposited $3,002,876
Excess Surplus None
This analysis indicates there is no excess surplus as of 6/30/2024.
XII. DESCRIPTION OF OUTSTANDING OBLIGATIONS UNDER SECTION 34176.1(D)(13).
This section provides an inventory of homeownership units assisted by the former Redevelopment agency or the Housing Successor that are subject to covenants or restrictions of to an adopted program that protects the former Redevelopment Agency’s investment of moneys from the Low- and Moderate-Income Housing Fund pursuant to subdivision (f) of Section 33334.3.
This inventory shall include all the following information:
(A) Number of those units:
The number of homeownership units assisted by the former Redevelopment agency is 189.
(B) In the first report pursuant to this subdivision, the number of units lost to the portfolio after February 1, 2012, and the reason or reasons for those losses. For subsequent reports, the number of the units lost to the portfolio in the last fiscal year and the reason for those losses:
There are no losses of inventory to report from February 1, 2012 to FY 2023/2024.
2024 Housing Successor Annual Report
April 1, 2025
MILPITAS HOUSING AUTHORITY
(C) Any funds returned to the Housing Successor as part of an adopted program that protects the former Redevelopment agency’s investment of moneys from the Low- and Moderate-Income Housing Fund:
No funds were returned to the Housing Successor.
(D) Whether the Housing Successor has contracted with any outside entity for the management of the units and, if so, the identity of the entity:
The Housing Successor does not contract with any outside entity.
CITY OF MILPITAS
AGENDA REPORT
(AR)
Item Title: Receive the 2024 General Plan Annual Progress Report and Authorize Submittal of the Report to the Governor’s Office of Planning and Research (OPR) (Staff Contact: Jay Lee, Planning Director, 408-586-3077; and Lillian VanHua, Principal Planner, 408-586-3073)
Category: Consent Calendar-Community Development
Meeting Date: 4/1/2025
Recommendation: Receive the 2024 General Plan Annual Progress Report and authorize the submittal of the report to the Governor’s Office of Planning and Research (OPR).
BACKGROUND:
California Government Code Section 65400 mandates that all cities and counties submit an annual report on the status and progress on implementation of their General Plan, including the Housing Element, to their legislative bodies, the Governor’s Office of Planning and Research (OPR), and Housing and Community Development (HCD) by April 1 of each year. The intent of this statute is to ensure the General Plan directs land use decisions and remains an effective guide for the long-term physical development of a community. It also provides local jurisdictions a tool to assess its effectiveness in implementing its General Plan.
Staff recommends the City Council receive the 2024 General Plan Annual Progress Report (Attachment A) and authorize the submittal of the report to OPR.
ANALYSIS:
The following information provides a summary of the 2040 General Plan and the City General Plan implementation highlights for calendar year 2024.
2040 General Plan
The City Council adopted the 2040 General Plan on March 9, 2021. The 2040 General Plan, which establishes a new planning horizon of 2040, provides updated goals, policies, and implementation actions and addresses new planning issues such as air quality and energy, community design, and economic and fiscal sustainability. Future development projects consistent with the General Plan Update will be eligible for California Environmental Quality Act (CEQA) streamlining through the Programmatic Environmental Impact Report (EIR). The General Plan Update also includes a detailed implementation plan, which provides the responsible department, priority, and timing for all implementation actions. The City will review implementation of the General Plan on an annual basis, amend the General Plan as necessary, and update the City Zoning Ordinance and planning documents to ensure consistency with the General Plan.
The 2024 General Plan Annual Progress Report (APR) highlights the City’s progress toward implementation of the 2040 General Plan.
General Plan Implementation Highlights
The 2024 General Plan APR provides the General Plan implementation highlights by element. City key efforts to implement the goals and policies of the General Plan include but are not limited to comprehensive master plan updates and capital improvement projects.
The City completed, initiated, or continued updates to the following policies and comprehensive master plans:
•Community Health and Wellness Element Update – In progress •Comprehensive Zoning Ordinance Update – In progress
•Milpitas Gateway/Main St. Specific Plan (formerly the Midtown Specific Plan) – In progress
•Housing Opportunity Districts – In progress
The City also designed or constructed capital improvements to transportation infrastructure, public utility systems, and public facilities. The attached 2024 General Plan APR provides a detailed description of each implementation activity.
POLICY ALTERNATIVE(S):
Alternative 1: Do not authorize the submittal of the General Plan APR to OPR.
Pros: None.
Cons: The City would not be in compliance with Government Code Section 65400, which mandates all cities to submit an annual report on the status and progress on implementation of their General Plan to OPR each year.
Reasons not recommended: The General Plan APR assists OPR in identifying statewide trends in land use decision-making and informs modifications to OPR’s General Plan Guidelines. Failure to submit the General Plan APR to OPR would limit OPR’s ability to consider local planning and development activities in refining statewide planning goals and policies.
FISCAL IMPACT:
Preparation of the General Plan Annual Progress Report and submittal of the report to HCD will result in no fiscal impact to the City.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):
The action has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment and is not a project pursuant to Pub. Resources Code, § 21065 and Cal. Code Regs., tit. 14, § 15378. It can also be seen with certainty that the action has no possibility to have a significant effect on the environment and therefore is exempt from further CEQA review pursuant to Cal. Code Regs., tit. 14, § 15061(b)(3). The action is also continuing administrative activity and is not a project pursuant to Cal. Code Regs., tit. 14, § 15378.
RECOMMENDATION:
Receive the 2024 General Plan Annual Progress Report and authorize the submittal of the report to the Governor’s Office of Planning and Research (OPR).
ATTACHMENT(S):
(a) 2024 General Plan Annual Progress Report
age 1 of 11
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Superior Customer Service Open Communication Integrity and Accountability Trust and Respect Recognition and Celebration
MEMORANDUM
Planning Department
DATE:April 1, 2025
TO:Governor’s Office of Planning and Research
THROUGH:Ned Thomas, City Manager
FROM:Jay Lee, Planning Director
SUBJECT:2025 General Plan Annual Progress Report
Background
The City of Milpitas completed a comprehensive update of its General Plan, which was adopted by the Milpitas City Council on March 9, 2021. The General Plan Update, which establishes a new planning horizon of 2040, provides updated goals, policies, and implementation actions, and addresses new planning issues such as air quality and energy, community design, and economic and fiscal sustainability.
Future development projects consistent with the General Plan Update will be eligible for California Environmental Quality Act (CEQA) streamlining through the Programmatic Environmental Impact Report (EIR).
The General Plan Update also includes a detailed implementation plan, which provides the responsible department, priority, and timing for all implementation actions. The City will review implementation of the General Plan on an annual basis, amend the General Plan as necessary, and update the City Zoning Ordinance and planning documents to ensure consistency with the General Plan.
Government Code Section 65400 mandates that all cities and counties submit an annual report on the status of the General Plan and progress in its implementation to their legislative bodies, the Governor’s Office of Planning and Research (OPR), and Housing and Community Development (HCD) by April 1 of each year. The intent of this statute is to ensure the General Plan directs land use decisions and remains an effective guide for the long-term physical development of a community. It also provides local jurisdictions a tool to assess their effectiveness in implementing the Plan’s long-term vision.
This report highlights City progress toward implementation of the 2040 General Plan. On April 1, 2025, staff presented this report to City Council, which authorized the submittal of the report to HCD.
Revisions to the General Plan since March 9, 2021
GP Amendment # Date Description Resolution No.
GP24-0002 6/4/2024 Amend Land Use Element Text and
Land Use Map to achieve consistency
between the Milpitas 2040 General
Plan, Zoning Ordinance, and Zoning
Map
(GP Amendments adopted
concurrently with Phase 1 Zoning
Update)
9332
GP22-0001 11/7/2023 Remove language in Land Use
Element related to California Circle
Specific Plan. This includes amending
the Neighborhood Commercial Mixed-
9282
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Use (NCMU) designation (pg. LU-6),
the “California Circle Specific Plan
Overlay” statement (pg. LU-8) and
removing Action LU-2b (pg. LU-17).
GP23-0002 6/6/2023 Amend Land Use Map designations of
168 parcels for consistency with the
new boundaries of Metro Specific
Plan and the proposed boundaries of
the draft Gateway-Main Street
Specific Plan
9258
GP23-0001 1/24/2023 Adopt 2023-2031 Housing Element
(6th cycle)
9214
General Plan Guidelines Compliance
Pursuant to Government Code Section 65400(2)(F), the General Plan mostly complies with the Governor’s Office of Land Use and Complete Innovation (LCI)’s latest General Plan Guidelines, with the exception of the Environmental Justice Element (SB 1000). To address this, the City hired a consultant to revise the Community Health and Wellness chapter to include the Environmental Justice Element and a draft was prepared in 2024.
The City anticipates adopting this element in 2025. Moreover, the City is in compliance with its obligations to consult the California Native American tribes for every proposed amendment to the General Plan, as well as new development proposals, pursuant to SB 18 and AB 52 (Policy CON 4-4).
Implementation Highlights by General Plan Element
Below is the City’s annual progress toward implementation of the previous General Plan by element.
Land Use Element
•Gateway/Main Street Specific Plan: The City is currently updating the Midtown Specific Plan, which was adopted by the City Council in March 2002 and amended in November 2010. The Midtown Specific Plan will be renamed the “Milpitas Gateway/Main St. Specific Plan” (Gateway Plan) to reflect new boundaries and a new strategic focus on key redevelopment areas. The Gateway Plan area, which contains the original commercial and industrial core of the City, has undergone significant changes related to its growing role as a housing and employment center. Development activity over the past several years has included approval or construction of 1,200 multi-family residential units, reinvestment and upgrades to the Great Mall, and the extension of the Santa Clara Valley Transportation Authority (VTA) Tasman East Light Rail Transit (LRT) line. However, several vacant and underutilized sites remain within the Gateway Plan area and there is significant potential for development and redevelopment. The Gateway Plan will provide policies and guidelines and identify improvements to streetscapes, infrastructure, and public open spaces to facilitate this area’s transition into an attractive and economically vital district with a compatible mixture of residential, retail, office, and service-oriented commercial uses served by a viable multi-model transportation network. The draft plan will be published for public review this spring, with an anticipated final adoption in the fall. Policy LU 2-1 and Action LU- 2a
•Comprehensive Zoning Ordinance Update: The City Zoning Ordinance is one of the primary implementation tools for the Land Use Element goals and policies. A Zoning Map, consistent with the General Plan Land Use Map, is also part of the Zoning Ordinance. Together, the Zoning Ordinance and Zoning Map are used to identify the specific types of use, intensity, and development standards
MEMORANDUM
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applicable to given parcels or areas of land. The current Zoning Ordinance was originally adopted in 1955 and last updated in 2008. Therefore, the City initiated the Comprehensive Zoning Ordinance Update in early 2023 to modernize the Zoning Ordinance, ensure consistency with the recently adopted 2040 General Plan, and implement land use changes from the City’s specific plan updates. Phase 1 focused on creating new zoning districts, including the new Business Park Research and Development (BPRD) and Metro Specific Plan zones. The City Council adopted Phase 1 on June 18, 2024. The Phase 2 public draft was released in December 2024. Phase 2 builds upon the foundation, focused on reorganizing, modernizing, and improving the clarity and accessibility of the entire Zoning Ordinance.
Following community input and revisions, the City anticipates adopting the full updated Zoning Ordinance in late summer 2025. Policies LU 5-1, 5-2, 5-3, 5-4, 5-5, 5-6, and 5-7 and Actions LU-1d, LU-5a, LU-5b, and LU-5c
Circulation Element
•Trail, Pedestrian, and Bicycle Master Plan: The City adopted the Trail, Pedestrian, and Bicycle Master Plan, which is an update of the Trails and Bikeway Master Plans, on May 17, 2022. The Trails and Bikeway Master Plans were originally adopted by City Council in June 1997 and June 2009 respectively. The Trail, Pedestrian, and Bicycle Master Plan identifies gaps in the trail, pedestrian, and bicycle networks and provides recommendations to expand existing networks, increase safety and accessibility for all users, support economic development, and enhance the quality of life for area residents. The Trail, Pedestrian, and Bicycle Master Plan also evaluates bicycle/scooter share programs, identifies priorities, and recommends improvements. Policies CIR 2-1, 4-1, 4-2, 4-3, 4-4, 4- 5, 4-6, 4-7, 4-8, 4-9, and 4-10 and Actions CIR-4a, CIR-4b, CIR-4c, CIR-4g, CIR-4h, and CIR-4i •Development Review and Traffic Impact Fees: As part of its development review process, the City requires private development projects to implement traffic mitigation measures to address potential impacts and deficiencies created by the project and identified in the transportation impact analysis.
Required mitigation measures include improvements to transportation infrastructure and transportation demand management (TDM) programs. Additionally, the City collects both Citywide and area-specific traffic impact fees to fund and construct transportation improvements. The VTA serves as the Congestion Management Agency for Santa Clara County and maintains the County Congestion Management Program (CMP), which includes several intersections in Milpitas. Although traffic congestion is no longer considered a potentially significant impact under the California Environmental Quality Act (CEQA) in accordance with Senate Bill (SB) 743, the City will continue to utilize level-of- service (LOS) analysis to address local traffic congestion while transitioning to vehicle miles traveled (VMT) as the new metric for assessing transportation impacts under CEQA. Policies CIR 1-9, 1-10, and 1-11 and Actions CIR-1l, CIR-1m, CIR-1n, CIR-1o, CIR-4k, CIR-4l, and CIR-7b •Citywide VMT Policy: The City adopted a Citywide VMT policy to implement SB 743 and establish the methodology for analyzing transportation impacts under CEQA. The policy facilitates the buildout of the General Plan and supports new development in suitable areas near transit and mixed-use neighborhoods. City staff continues to implement the new policy through the development review process. Over time, the policy will help the City move away from auto-dependency and prioritize multimodal improvements to create a balanced and accessible transportation network that meets the needs of all users. Policies CIR 1-2 and 1-8 and Action CIR-1c •Capital Improvement Program (CIP): Consistent with the Circulation Element goals and policies, the City also made significant investment in transportation infrastructure and safety improvements through
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its CIP, which is updated every year. The significant transportation-related projects are discussed below.
oEnhanced Crosswalk Striping & Beacons: This project provides high visibility crosswalk striping and pedestrian actuated flashing beacons to facilitate safer pedestrian crossings at high vehicle and pedestrian volume intersections along school and bike routes and in residential areas.
Sixteen (16) beacons were installed at various locations throughout the City in 2021 and a Citywide Traffic Safety Assessment to identify future locations was completed in 2023. Some of these improvements are incorporated in the City Street Resurfacing program. oTraffic Studies and Safety Improvements: The City Council adopted the Citywide Traffic Safety Plan in January 2024. This project provides Citywide traffic studies, safety and minor traffic improvements as described in the Citywide Traffic Safety Plan and from community service requests. This ongoing project includes traffic signal, pedestrian, and roadway improvements.
Pedestrian improvements consist of bulb-outs, fencing, guardrails, intersection and crosswalk striping, and flashing beacons. Roadway improvements include advanced stop bars, green bike and buffer lanes, high-friction pavement treatments, lighting, radar feedback signs, retroreflective signage, rumble strips, and striping and marking. The City hired a consultant to conduct speed surveys along the City’s ninety-six (96) roadway segments to recertify the speed limits. These recertifications will allow the Police Department to enforce speed limits throughout the city. Other studies are being conducted to identify how the City can improve safety and traffic congestion at various locations throughout the City. Some of the locations that have been identified are Escuela Parkway, N. Abbott Avenue and McCandless Drive oStreet Resurfacing Program: This annual program provides for roadway pavement repair, rehabilitation, and/or reconstruction. The program includes replacement and upgrade of curb, gutter, driveway, and sidewalk. The program also includes implementation of bike facilities as described in the City’s Trail, Pedestrian, and Bicycle Master Plan. The City completed the resurfacing of Phase 1 of the Great Mall Parkway from I-880 to McCandless Drive. The project also included Thompson Street and Thompson Ct.
oADA Curb Ramp Transition Program: This annual program involves Citywide replacement or upgrade of existing curb ramps to current standard Americans with Disabilities Act (ADA) compliant ramps. The program also includes construction of segments of new sidewalk to close gaps and allow the City to be eligible for future Federal transportation aid funds. Some of these improvements are incorporated in the City Street Resurfacing program . oS. Milpitas Blvd. Vehicle Bridge at Penitencia Creek: Design of the project and the associated CEQA analysis is complete, and construction is anticipated to start between 2025 and 2027.
The project will provide a vehicular bridge over Penitencia Creek at the end of the new S. Milpitas Blvd. Extension. The vehicular bridge is part of the Milpitas Transit Areas Specific Plan (TASP) circulation infrastructure improvement to provide safe and convenient pedestrian connectivity within the TASP area.
oMontague Pedestrian Overcrossings: These projects will provide a pedestrian overcrossing over Montague Expressway at Piper Drive and the east levee of Penitencia Creek. The overcrossing at Piper Drive is complete. The design and associated CEQA analysis for the overcrossing at the east levee is complete and construction is anticipated to start between 2025 and 2027.
These projects are part of the TASP circulation infrastructure improvements to provide safe and convenient pedestrian connectivity within the TASP area.
Policies CIR 1-8, 2-1, and 2-2 and Actions CIR-7c
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Community Design
•Residential and Mixed-Use Objective Design Standards: On November 1, 2022, the City adopted the Milpitas Residential and Mixed-Use Objective Design Standards (MODS), which provides clear and implementable design criteria for all new residential and mixed-use developments throughout the City.
The Objective Design Standards streamlines housing approvals, complies with recent State legislation requiring objective and quantifiable design guidelines, and ensures new residential development protects and improves the character of existing neighborhoods. City staff continues to implement the MODS through the development review process. Policies CD 1-1, 1-2, 1-6, 2-1, 2-2, 2-4, 2-5, 2-7, 3-3, 3-5, 3-8, 3-9, 3-10. 5-1, 5-2, 5-3, 5-4, 5-5, and 5-8 and Actions CD-2b, CD-2c, CD-2d, CD-5a, and CD-5b
•Hillside Ordinance: The City Hillside Ordinance established the Hillside Combining District (Municipal Code Section XI-10-45.09), which promotes and encourages the orderly development of the hillside area of the City. The Hillside Ordinance provides regulations to ensure development is in keeping with the natural character of the hillside, minimize grading of and alterations to hillsides, and address constraints associated with hillside development including geologic issues, slopes, access, and visibility. New developments in the Hillside Combining District are subject to these regulations and require review by the Planning Commission and approval by the City Council for compliance with the Hillside Site and Architectural Guidelines. Policies CD 7-1, 7-2, 7-3, 7-4, 7-5, and 7-6 and Action CD- 7a
•Development Review: As part of the development review process, City staff reviews new development projects to ensure new developments include excellent project design, high-quality architecture, public improvements to reinforce a sense of place, and preserve and enhance the community character. The City also requires private development projects to either install public art component that meets the requirements of Municipal Code Section XI-10-14 and is approved by the Arts Commission, or pay an in-lieu fee to fund public art improvements throughout Milpitas. Policies CD 1-1, 1-2, 1-6, 2-1, 2-2, 2-4, 2-5, 2-7, 3-3, 3-5, 3-8, 3-9, 3-10. 5-1, 5-2, 5-3, 5-4, 5-5, and 5-8 and Actions CD-2b, CD-2c, CD-2d, CD-5a, and CD-5b
Economic Development
•Economic Development Strategy: In May 2020, the City adopted a new Economic Development Strategy (EDS) that will guide the City’s efforts over the next five years to grow the local economy and foster local economic health, diversity, and vibrancy. The City completed an Innovation District Action Plan, which provides specific actions to implement policies in the EDS related to the creation of an Innovation District. City staff also included tasks in the Gateway/Main St. Specific Plan scope of work to implement several EDS policies including a retail audit of the zoning code, retail strategies memo, property-based business improvement district, strategic property acquisition revenue fund, and economic/scenario feasibility testing. Policies ED 1-1, 3-2, 3-3, and 4-2 and Actions ED-1c, ED-1d, ED-1j, ED-2a, ED-2c, ED-3c, ED-3f, ED-3h, and ED3i
•Build Business by Symbium: In June 2022, the City implemented Build Business by Symbium, which is a geographic information system (GIS) software program that allows the public to quickly and accurately determine where each type of business is allowed in Milpitas, if a business is allowed at a specific location, and what types of permits are required. Build Business improves customer service,
MEMORANDUM
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Superior Customer Service Open Communication Integrity and Accountability Trust and Respect Recognition and Celebration Planning Department
staff efficiency, and streamlines the permitting process to facilitate business retention, relocation, and attraction. Policies ED 1-5 and Actions ED-1l and ED-1m Conservation & Sustainability Element
•Climate Action Plan (CAP) Update: In compliance with Assembly Bill (AB) 32 and SB 375, on August 9, 2022, the City adopted an update to its CAP with new programs to meet the State new mid- and long-term statewide emissions targets (40 percent reduction below 1990 levels by 2030 and 80 percent reduction below 1990 levels by 2050). The CAP is designed to streamline environmental review of future development projects in the City, consistent with CEQA Guidelines Section 15183.5(b). The CAP identifies an overall strategy, baseline emissions and forecasts, reduction measures, and implementation strategies to achieve the State-recommended greenhouse gas (GHG) emissions reduction targets. Policies CON 1-3, 1-6, 1-7, 1-8, 1-10, 1-11, 1-13, and 7-13 and Actions CON-1a, CON-1g, and CON-1h
•Cultural & Historic Preservation: The City continues to carry out its Cultural Resources Preservation Program as outlined in Chapter 4, Title XI of the Milpitas Municipal Code to identify and protect existing cultural and historic resources. City staff reviews requests to alter or demolish an existing cultural or historic resource for compliance with local, state, and federal historic preservation standards and forwards applications to the Parks, Recreation and Cultural Resources Commission for a decision on whether the request meets the intent of the Cultural Resources Preservation Program. Additionally, projects subject to CEQA are analyzed for archaeological and paleontological impacts and mitigation measures are required as necessary. Policies CON 4-1, 4-2, 4-3, 4-4, and 5-1 and Actions CON-4a and CON-4b
•Energy Use: On January 17, 2023, the City adopted the 2022 California Energy Code and the 2022 California Green Building Standards Code pertaining to the all-electric requirement for newly constructed buildings, and electric vehicle (EV) charging for new residential and non-residential construction. These local amendments, referred to as reach codes, exceed the requirements in the 2022 state codes. As part of its development review process, the City requires new buildings to comply with these requirements and offers expedited building permit processing for residential projects achieving Build It Green GreenPoint Rated standard and, for commercial and industrial projects, achieving the Leadership in Energy and Environmental Design (LEED) Silver rating. Furthermore, in 2017, the City joined Silicon Valley Clean Energy (SVCE), which is a community-owned agency serving Santa Clara County communities by acquiring and offering clean, carbon-free electricity. Policy CON 1- 1, 1-2, and 1-3 and Actions CON-1e and CON-1f
Utilities & Community Services
•Public Facilities and Utilities: The City maintains its public facilities and utilities to ensure vital public services are available to its citizens. As part of its development review process, the City confirms the development will be adequately served by public facilities and utilities, by requiring public improvements when necessary, and collecting development impact fees to defray all or a portion of the cost of public facilities and improvements necessary to serve the new development. A detailed discussion of the various public facilities and utilities is provided below. Several relevant topics including fire safety, parks and recreation, and stormwater are discussed in the implementation highlights for other General Plan elements, which provide more detailed policies regarding these topics.
MEMORANDUM
455 E. Calaveras Blvd., Milpitas, CA 95035
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Superior Customer Service Open Communication Integrity and Accountability Trust and Respect Recognition and Celebration Planning Department
oWater Services: The City Urban Water Management Plan (UWMP) provides a framework for long-term water planning to ensure adequate water supplies through the year 2040, and established a water use target to aid in meeting the State goal of reducing water use by 20 percent by 2020. On August 9, 2022, the City adopted an update to its Water Master Plan, which will guide City decisions on water infrastructure investments over the next 20 years and incorporate the water needs associated with the TASP and Midtown Specific Plan updates.
Following a Water Supply Augmentation Feasibility Report completed in 2015, the City has concentrated its Capital Improvement Program (CIP) efforts in utilizing groundwater wells, expanding the existing recycled water supply delivery and treatment infrastructure, and continued conservation efforts.
oWastewater: On August 9, 2022, the City adopted an update to its Sewer Master Plan, which includes a summary of the City wastewater collection system, flow projections, an analysis of the system capacity, and a summary of needed capacity improvements. The update also incorporates the sewer needs associated with the TASP and Midtown Specific Plan updates.
The City Sewer System Management Plan (SSMP) provides a plan to properly operate and maintain the sanitary sewer collection system. The SSMP aims to prevent sewer outflow, provide adequate capacity to convey peak flows. The City experiences very few sewer system overflows, and the required system improvements have been incorporated into the CIP. oPolice Protection: The City contains one police station with a Communications Center that coordinates information from 9-1-1 callers to responders in the field. The average response time in 2024 was 3 minutes and 6 seconds, which is slightly over the City response goal of 3 minute or less. The adequacy of police services is also evaluated for any projects subject to CEQA. oSchools: Mabel Mattos Elementary School opened its doors to K-4 students with the start of the new school year in August 2018. With the completion of Phases II and III in 2021 and 2022 respectively, the school now serves grades K-6 and accommodates up to approximately 700 students.
Policies UCS 1-1, 1-4, 2-1, 2-3, 2-5, 2-6, 2-7, 3-1, 3-2, 8-1, and 8-15 and Actions UCS-1a, UCS-2a, UCS-c, and UCS-3a
•Stormwater & Drainage: The City participates in the Santa Clara Valley Urban Runoff Pollution Prevention Program (SCVURPPP). The SCVURPPP and member agencies implement programs aimed at reducing pollutants in stormwater runoff and protecting water quality of the San Francisco Bay and Santa Clara Valley creeks and rivers. The City also requires post-construction stormwater controls on development projects as part of its obligations under Provision C.3 of the Bay Area Municipal Regional Stormwater Permit (MRP). The City Storm Drain Master Plan identifies the capital improvements needed to maintain recommended levels of protection against stormwater runoff, which have been incorporated into the CIP. Policies UCS-4-1, 4-2, 4-3, 4-4, 4-5, 4-6, and 4-14 and Actions UCS-4a, UCS-4b, UCS-4c, UCS-4e, and UCS-4f
•Urban Growth Boundary: The City passed Measure I in November 2016 to continue the City’s urban growth boundary established by Measure Z in 1998, which was set to expire in 2018. The urban growth boundary, which limits development in Milpitas to the valley floor and the base of the foothills by prohibiting the City from providing services to new land use developments in the hillside area, will now continue through December 31, 2038. The City Urban Service Area boundary established by the Santa Clara County Local Agency Formation Commission (LAFCO) is coterminous with the City’s urban growth boundary. Policy UCS 1-6
MEMORANDUM
455 E. Calaveras Blvd., Milpitas, CA 95035
www.ci.milpitas.ca.gov
Superior Customer Service Open Communication Integrity and Accountability Trust and Respect Recognition and Celebration Planning Department
Safety Element
•Development Review Process: One of the ways the City strives to minimize risk from geologic, fire, and flood hazards is through its development review process as discussed below. oSeismic and Geologic Hazards: The City requires development projects in hillsides or fault zones to submit a geotechnical report, reviews the findings of the report, and conditions projects to adhere to the report’s recommendations. Projects subject to CEQA are also analyzed for potential geotechnical impacts and mitigation measures are required as necessary. oFire Hazards: The Milpitas Fire Department reviews and inspects projects during the development review process to ensure all new developments comply with the Uniform Fire Code and other local fire safety regulations.
oFlood Management: The City coordinates with the Santa Clara Valley Water District while reviewing development projects to ensure that buildings and structures are located, designed, and constructed in a manner that minimizes flood risks and complies with the City’s floodplain management regulations, which provide standards for any construction or other development within any area of special flood hazard.
Policies SA 1-1, 1-2, 1-4, 1-5, 1-6, 1-7, 1-8, 2-3, 2-4, and 2-5 and Actions SA-1a, SA-1b, SA-1d, SA- 1e, SA-2a, and SA-2c
•Fire Safety: The Fire Department operates four fire stations within its service area. The average response time in 2024 was 4 minutes, 42 seconds, which is slightly over the City’s response goal of 4 minutes. The City maintains its fire stations through regularly scheduled minor improvements. The Fire Department also performs routine fire inspections of existing buildings, structures, and properties in the City except for single and multi-family dwellings in which the owner of the property resides. Policy SA 4-9 and Actions SA-3d, SA-3e, SA-4b, and SA-4c
•Emergency Preparedness: The Milpitas Fire Department Office of Emergency Services (OES) coordinates City preparedness efforts to mitigate against, plan for, respond to, and recover from natural disasters. The OES maintains the City Emergency Operations Plan (EOP), which provides a blueprint for emergency management within the City and requires the development of departmental Standard Operating Procedures (SOPs). The City also partnered with Santa Clara County and other local jurisdictions to prepare the Santa Clara Operational Area Hazard Mitigation Plan, which is an updated multi-jurisdictional hazard mitigation plan that assesses local hazard risks, and recommends a tailored and coordinated mitigation strategy to improve the resiliency of the County. The OES actively implements the recommendations of these emergency plans by keeping the Emergency Operation Center in a state of readiness and training citizens in basic disaster response through the Community Emergency Response Team (CERT). Policies SA 3-4 and 3-5 and Actions SA-3a and SA-3b Noise Element
•Development Review Process and Enforcement: As part of its development review process, the City conditions development projects to comply with the City’s noise regulations the Milpitas Municipal Code and noise compatibility standards in the Noise Element of the General Plan. Additionally, projects subject to CEQA are required to analyze potential noise impacts resulting from the project and mitigation measures are required to mitigate any significant noise impacts. The City Neighborhood Services Division and the Milpitas Police Department jointly enforce the City’s noise regulations, project
MEMORANDUM
455 E. Calaveras Blvd., Milpitas, CA 95035
www.ci.milpitas.ca.gov
Superior Customer Service Open Communication Integrity and Accountability Trust and Respect Recognition and Celebration Planning Department
conditions of approval, and CEQA mitigation measures to ensure compliance throughout the City.
Policies N 1-2, 1-4, 1-5, 1-6, and N 1-8 and Actions N-1a, N-1b, N-1c, and N-1d •Specific Plan Updates: As part of specific plan updates and associated zoning amendments, the City is analyzing and considering the noise compatibility of existing and new land uses as it updates the zoning for these plan areas. The new land use plans will incorporate appropriate buffers and transitions between incompatible land uses to minimize noise impacts. Policies N 1-1 and N 1-7 Parks, Recreation, & Open Space Element
•Parks & Recreation Master Plan Update: The City updated the Parks and Recreation Master Plan, which was originally adopted in 2008, to include City recreational facilities and parks in the TASP and Midtown areas. The update includes an existing conditions assessment of all parks and recreation facilities, public engagement and outreach, a strategic plan to provide high-quality accessible parks and recreation facilities, and a programming and growth assessment. The City continues to implement the Parks and Recreation Master Plan through the development review process and updating its Capital Improvement Program. Policies PROS 1-1, 1-2, and 1-3 and Action PROS-1c •Park Dedication or In-Lieu Fee: As part of its development review process, the City requires private development projects to either dedicate land or pay a park in-lieu fee (based on project square footage) to fund improvements to parks and recreation facilities to meet the additional demand for such facilities resulting from new developments and achieve the goals and policies of the Recreation Master Plan.
Policies PROS 1-4 and 1-5 and Action PROS-1b
•Parks & Recreation Facilities Improvements: Consistent with the Open Space & Environmental Conservation Element goals and policies, the City also made significant investment in parks and recreation facilities through its CIP. The significant projects are discussed below. oCitywide Park Rehabilitation: The City assessed and rehabilitated park playgrounds needing minor improvements across the City. Minor improvements were completed for Tom Evatt Park, Strickroth Park, and along Coyote Creek in 2024.
oMinor Sports Courts Rehabilitation: The program provides for the rehabilitation of several sports courts annually. Minor improvements were completed for Dixon Landing Park, Peter Gill Park, the Sports Center Complex, Hall Memorial Park, and Robert Browne Park in 2024. oSports Fields Turf Rehabilitation Program: The program is ongoing and provides for turf rehabilitation at City sports fields. Work includes re-sodding, re-seeding, irrigation repairs, and other minor rehabilitations.
oPark Renovations: The City completed the design for the renovation of one neighborhood park (Sandalwood Park). Improvements include a new picnic and playground area, ADA access and path improvements, a new restroom, and upgraded irrigation and landscaping. The construction is on hold pending funding.
oNew Parks: The City constructed one new park (Delano Manongs Park). Phase 1 and Phase 2 (Park Core and Sports Field) of Delano Manongs Park were completed in 2023. The construction of Phase 3 (large dog play area) is anticipated to begin in 2027. The City is also planning for another park within the Metro Tango Subdistrict area. The project is currently in community outreach and conceptual design phase. The design is anticipated to completed by summer 2026 and will start construction in 2027. This new park will add approximately 3.5 acres of new parkland to the City portfolio.
MEMORANDUM
455 E. Calaveras Blvd., Milpitas, CA 95035
www.ci.milpitas.ca.gov
Superior Customer Service Open Communication Integrity and Accountability Trust and Respect Recognition and Celebration Planning Department
Policies PROS 1-8 and 1-9 and Action PROS-1a
Community Health & Wellness
•Smoke-Free Ordinance: The City adopted a Smoke-Free Ordinance to expand the smoke-free areas in Milpitas and protect Milpitas’ most vulnerable populations. The Ordinance prohibits smoking in outdoor dining areas, parks and trails, multi-unit housing and associated common areas, near entryways to buildings where smoking is prohibited, service areas, and at public events. City staff continues to enforce the Ordinance and provide resources such as no-smoking signage to encourage compliance. Policy CHW 7-2
•Retail Tobacco Density: The City is currently developing a strategy to reduce the density of tobacco retailers. New retailers will be required to locate a minimum distance from existing retailers and sensitive land uses such as schools and parks to minimize the undue concentration of retailers and protect the youth. Policy CHW 7-3 and Action CHW-7b
•Environmental Justice Element: The City is currently reviewing the Community Health and Wellness Element Update in conformance with Senate Bill (SB) 1000 to incorporate environmental justice policies. The Update includes additional background information on healthy communities, environmental justice, and where those topics intersect with the other General Plan elements. Policy CHW1-1 and CHW1-4, and Action CHW-1b
Housing Element
•Annual Progress Report (APR): On April 1, 2025, staff presented the 2024 APR for the Housing Element and 2023 Housing Successor Agency Annual Report to City Council, which authorized the submittal of both reports to HCD.
•2023-2031 Housing Element: On January 24, 2023, the City adopted the Housing Element Update for the sixth housing element cycle (2023-2031) to accommodate the City’s Regional Housing Needs Allocation (RHNA) adopted by the Association of Bay Area Governments (ABAG). On May 17, 2023, the Department of Housing and Community Development (HCD) found the adopted housing element in substantial compliance with the State Housing Element Law. •Housing Opportunity Districts (HOD) Overlay: The City is implementing a HOD Overlay District to provide zoning and financial incentives for affordable housing development in key opportunity areas throughout Milpitas. The goal of the HOD Overlay District is to facilitate affordable and supportive housing for all and help address the ongoing housing crisis through innovative and effective incentive- based zoning. The Planning Commission recommended approval of the HOD project to the City Council on February 26, 2025. The project is tentatively scheduled for City Council approval in April 2025.
Historic Designations
The City’s Historic Master Plan sets forth general goals, objectives and policies for a historic preservation program in Milpitas and created the City’s Historical Site Inventory map. No new properties were added to the Historic Site Inventory and no housing development has been proposed on any of the properties in 2024.
Conclusion
MEMORANDUM
455 E. Calaveras Blvd., Milpitas, CA 95035
www.ci.milpitas.ca.gov
Superior Customer Service Open Communication Integrity and Accountability Trust and Respect Recognition and Celebration Planning Department
This report documents the City’s recent progress in implementing the General Plan. The information contained herein will be forwarded in the form of a letter to OPR to serve as the City of Milpitas’s General Plan Progress Report for 2024.
CITY OF MILPITAS
AGENDA REPORT
(AR)
Item Title: Adopt a Resolution to Accept Fire Service Project as Part of the Fire Station No. 1 Modular Building Replacement, Project No. 3465 and Authorize the City Engineer to File a Notice of Completion and Issue a Notice of Final Acceptance after the One-Year Warranty (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602; and Michael Silveira, City Engineer, 408-586-3303) Category: Community Services and Sustainable Infrastructure Meeting Date: 4/1/2025
Recommendation: Adopt a resolution to accept Fire Service Project as part of Fire Station No.1 Modular Building Replacement, Project No. 3465, and authorize the City Engineer to file a Notice of Completion and issue a Notice of Final Acceptance after the one-year warranty.
BACKGROUND:
On November 5, 2024, the City Council awarded a construction contract to Corcus Construction, Inc (Contractor). for the Fire Service Project as part of the Fire Station No. 1 Modular Building Replacement, Project No. 3465 (Project) in the amount of $99,700.00. The Project is included in the adopted 2025-2029 Capital Improvement Program (CIP) and provides for the installation of new fire service to support the fire sprinkler system for the new modular building in accordance with the 2022 California Building Code. The work includes replacing the existing backflow preventer and fire hydrant, installing post indicator valves, approximately 200 feet of fire service lateral, and restoration of the pavement.
ANALYSIS:
The Project was successfully completed on time and within budget. The new fire service is fully functional and ready for the final connection to the new Modular Building when installed in the upcoming summer. Staff recommends the City Council adopt a Resolution (Attachment 1) granting acceptance of the Project, and authorize the City Engineer to file a Notice of Completion in accordance with the provisions of Section 9204 of the Civil Code. Staff also recommends the City Council authorize the City Engineer to issue a notice of final acceptance after the one-year warranty period without further City Council action, provided that all warranty work is completed to the satisfaction of the City Engineer.
POLICY ALTERNATIVE(S):
Alternative: Deny the adoption of the Resolution granting acceptance of the Project and filing the Notice of Completion.
Pros: None.
Cons: A denial would result in the City being unable to accept the completed improvements and commence the one-year warranty in accordance with the contract documents.
Reason for Not Recommending: The Contractor has completed the Project in accordance with the approved contract documents. A denial to accept the Project could be considered as a breach of contract and risk a possible claim by the Contractor.
FISCAL IMPACT:
There is no fiscal impact as the Project has been completed within the approved budget. The Public Works Department will be responsible for maintenance and operations of the improvements. Any required additional funding for ongoing maintenance will be requested through future budget appropriations as the City Council considers and adopts the annual operating budget.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):
The Project entails replacement or reconstruction of existing structures and facilities, where the new structure will be located on the same site as the structure replaced, and will have substantially the same purpose and capacity as the structure replaced, and is exempt from CEQA pursuant to Cal. Code Regs., tit. 14, § 15302.
RECOMMENDATION:
Adopt a resolution to grant acceptance of Fire Service Project as part of Fire Station No.1 Modular Building Replacement, Project No. 3465, and authorize the City Engineer to file a Notice of Completion and issue a Notice of Final Acceptance after the one-year warranty.
ATTACHMENT(S):
(a) Resolution
(b) Notice of Completion
RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILPITAS GRANTING ACCEPTANCE OF FIRE SERVICE PROJECT AS PART OF THE FIRE STATION NO. 1 MODULAR BUILDING REPLACEMENT, PROJECT NO. 3465
WHEREAS, the City of Milpitas has heretofore entered into a contract with Corcus Construction, Inc., for Fire Service Project as part of the Fire Station No. 1 Modular Building Replacement, Project No. 3465 (Project), in the amount of $99,700.00, and the City Engineer of the City of Milpitas has recommended acceptance of said improvements as completed in accordance with plans, specifications and approved change orders and correction lists, and in accordance with the final inspection of said City Engineer.
NOW, THEREFORE, the City Council of the City of Milpitas hereby finds, determines, and resolves as follows:
1. The City Council has considered the full record before it, which may include but is not limited to such things as the staff report, testimony by staff and the public, and other materials and evidence submitted or provided to it. Furthermore, the recitals set forth above are found to be true and correct and are incorporated herein by reference.
2. The City of Milpitas does hereby accept said improvement as completed on this 1 st day of April, 2025, and does hereby authorize and direct the City Engineer of the City of Milpitas to file a Notice of Completion in accordance with the provisions of Section 9204 of the Civil Code of the State of California, and does hereby authorize and direct the City Engineer to file a Certificate of Completion in accordance with the provisions of Section 4005 of the Government Code of the State of California, if said work was by day’s labor or force account.
3. The City Council authorizes the City Engineer to issue the Notice of Final Acceptance after the one-year warranty period without further City Council action, provided all required warranty repairs are completed to the satisfaction of the City Engineer; and nothing herein contained shall in any way be deemed to be a waiver, release or relinquishment by City of any obligations imposed upon the contractor or its surety, or sureties, by law or by the above-referenced improvement contract, save and except those obligations specifically mentioned herein.
PASSED AND ADOPTED this _________ day of ________, 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
2 Resolution No. ____
ATTEST: APPROVED:
Suzanne Guzzetta, City Clerk Carmen Montano, Mayor
APPROVED AS TO FORM:
Christopher Creech, Acting City Attorney
Recording Requested by and
When Recorded Mail to:
City of Milpitas
455 East Calaveras Boulevard
Milpitas, CA 95035
Attention: City Clerk
Record without fee under
Section 6103 - Government Code
State of California
CITY OF MILPITAS
NOTICE OF COMPLETION
(Civil Code Section 9204)
NOTICE IS HEREBY GIVEN:
1. On or about November 05, 2024, the City Council of the City of Milpitas, a municipal corporation of the State of California, whose address is City Hall, 455 East Calaveras Boulevard, Milpitas, California, 95035 (as owner) entered into a contract for work of: Fire Service Project as part of the Fire Station No. 1 Modular Building Replacement, Project No. 3465.
2. A description of the site of which the City is owner for said work of improvement is: 777 S Main St in the City of Milpitas, Santa Clara County, California, more particularly described on the plans.
3. The name and address of the direct contractor is: Corcus Construction, Inc., 1592 Union Street, Suite 476, San Francisco, CA 94123.
4. A general statement of the kind of work done or materials furnished to the City is as follows: The Project provides for installation of a new fire service and corresponding improvements.
5. Said work of improvement was accepted by the Milpitas City Council as complete on April 1 st, 2025. ************************************************************************************* I, the undersigned, declare that I am the City Engineer of the City of Milpitas and am authorized to execute the foregoing Notice of Completion and this Verification thereof. I have read the foregoing Notice of Completion. I declare under penalty of perjury that the foregoing Notice of Completion is true and correct. Executed on ________, 2025 at Milpitas, California. __________________________________
Michael Silveira, P.E., City Engineer
City of Milpitas
_____________________________________________________________________________________ NOTE: RECORD WITHIN 15 DAYS OF ACCEPTANCE WITH COUNTY RECORDER OF
SANTA CLARA COUNTY
CITY OF MILPITAS
AGENDA REPORT
(AR)
Item Title: Approve and Authorize the City Manager, or Designee, to Execute Amendment No. 17 to the Master Agreement with the Santa Clara Valley Transportation Authority Relating to the Silicon Valley Rapid Transit Berryessa BART Extension Project for Reimbursement of Pavement Restoration along City Streets (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602; and Michael Silveira, City Engineer, 408-586-3303)
Category: Consent Calendar-Community Development
Meeting Date: 4/1/2025
Recommendation: Approve and authorize the City Manager, or designee, to execute Amendment No. 17 to the Master Agreement with the Santa Clara Valley Transportation Authority relating to the Silicon Valley Rapid Transit Berryessa BART Extension Project for reimbursement of pavement restoration along City streets.
BACKGROUND:
The extension of the Bay Area Rapid Transit (BART) system into Santa Clara County was implemented by Valley Transportation Authority’s (VTA) Silicon Valley Rapid Transit (SVRT) program. On August 3, 2010, the City Council approved a Master Agreement creating the cooperative framework between the City and VTA for the design and construction of the BART extension through Milpitas. The Agreement included the installation of City improvements related to both the BART Project (Project), the widening of Montague Expressway, the construction South Milpitas Boulevard extension, and the improvements of various City underground water, sewer, and storm drain utilities that conflicted with the alignment of the new BART rails.
On December 3, 2019 the City Council adopted a resolution approving acceptance of the South Milpitas Boulevard Extension, Project No. 2004, and water, sewer, and storm drain utility improvements, Project Nos. 3711, 6121 and 7125.
ANALYSIS:
The City and VTA continue to make significant progress on finalizing the closeout documents related to as-built plans, right-of-way, outstanding invoices, and operation and maintenance obligations. According to the Master Agreement, VTA required a pre- and post-construction pavement evaluation and assessment of City streets, and would be responsible for pavement restoration and repair damage to streets attributed to Project activities.
Based on the deflection testing survey results conducted by Foundation Mechanics, Inc. dated March 2017, the City identified pavement restoration and repairs along portion of Dixon Landing Road, Curtis Avenue, Main Street and Weller Lane. Due to a contract dispute, VTA’s contractor did not restore and repair pavement damaged by the Project. However, VTA recognized its obligation and agreed to reimburse the City $840,200 invoiced for repair of the damage identified.
For VTA to reimburse the City, an amendment to the Master Agreement is required. Staff recommends the City Council approve and authorize the City Manager or designee to execute Amendment No. 17 (Attachment 1) for VTA to reimburse the City for expenses incurred for the restoration and repair of pavement and structural sections damaged by the Project.
POLICY ALTERNATIVE(S):
Alternative 1: Deny approval and do not authorize the City Manager or designee to execute Amendment No.
17.
Pros: None.
Cons: The City will not receive reimbursement from VTA for the restoration and repair of pavement and structural sections damaged by the Project.
Reason not Recommended: The City will have to use available funding from one or multiple street funds to repair pavement damaged by the Project which may delay the schedule of planned streets for resurfacing.
FISCAL IMPACT:
No additional funds are required to close out the project. The reimbursement will be credited to BART Extension Coordination and Planning, CIP Project 4265 for future allocation.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):
The BART extension project is covered under VTA’s BART Silicon Valley Extension Project environmental documents and no further environmental review is required for the present action pursuant to Pub. Resources Code, § 21166. Additionally, this action is a fiscal activity of the City government or an action to create a City government funding mechanism that does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment and is not a project pursuant to Cal. Code of Regs., tit. 14, § 15378.
RECOMMENDATION:
Approve and authorize the City Manager, or designee, to execute Amendment No. 17 to the Master Agreement with the Santa Clara Valley Transportation Authority relating to the Silicon Valley Rapid Transit Berryessa BART Extension Project for reimbursement of pavement restoration along City streets.
ATTACHMENT(S):
(a) Amendment No. 17
SEVENTEENTH AMENDMENT TO THE MASTER AGREEMENT
BETWEEN THE SANTA CLARA VALLEY TRANSPORTATION AUTHORITY
AND THE CITY OF MILPITAS RELATING TO THE SILICON VALLEY
RAPID TRANSIT PROGRAM BERRYESSA EXTENSION PROJECT
This Seventeenth Amendment to the Master Agreement between the Santa Clara Valley Transportation Authority and the City of Milpitas Relating to the Silicon Valley Rapid Transit Program Berryessa Extension Project (“Seventeenth Amendment”) is entered into by and between the City of Milpitas, a general law city of the State of California (hereafter referred to as “City”) and the Santa Clara Valley Transportation Authority, a public transit district (hereafter referred to as “VTA”) (collectively, the “Parties”). This Seventeenth Amendment is effective as of the last date set forth by the Parties executing this Seventeenth Amendment.
RECITALS
WHERAS, the Parties entered into a Master Agreement to memorialize the Parties’ consultation and cooperation, define their respective rights and obligations, and ensure future cooperation between VTA and the City in connection with the Silicon Valley Berryessa Extension Project (“Project” or “SVBX”), on September 10, 2010 (hereafter referred to as the “Master Agreement”) and the Parties have subsequently entered into Amendment No. 1 on March 12, 2012, Amendment No. 2 on December 7, 2011, Amendment No. 3 on June 7, 2012, Amendment No. 4 on September 18, 2012, Amendment No. 5 on April 16, 2013, Amendment No. 6 on July 31, 2014, Amendment No. 7 on June 30, 2015, Amendment No. 8 on September 15,2015, Amendment No. 9 on December 6, 2016, Amendment No. 10 on April 4, 2017, Amendment No. 11 on August 1, 2017; approved but have not executed Amendment No. 12; entered into Amendment No. 13 on June 21, 2018, Amendment No. 14 on February 5, 2019, and Amendment No. 15 on May 17, 2019 as further described in the amendments; and have not executed Amendment No. 16.
WHEREAS, the Master Agreement stated that the Parties recognize and agree that Project construction and delivery trucks may negatively impact public street pavement and structural sections; and
WHEREAS, the Master Agreement stated that VTA shall include bid items in its contracts for pavement repair and resurfacing for the purpose of restoring the pavement on truck routes used for the construction of the Project, for damage and declined pavement life, directly attributable to construction of the Project; and
WHERAS, VTA, at its sole discretion, changed the procurement from a Design/Bid/Build to Design/Build, hence eliminating the bid items for pavement repair and restoration; and
WHEREAS, the Contractor did not restore and repair pavement and structural sections damaged by the Project as was intended by the Master Agreement; and WHEREAS, VTA recognizes its obligation to restore and repair pavement and structural sections damaged by the Project; and
WHEREAS, the City, with its own funds and forces, made such restoration and repairs to the pavement and structural sections and has submitted the invoice for such work to VTA; and WHEREAS, VTA acknowledges receipt of said invoice (attached) and agrees to reimburse City for expenses incurred by City for the restoration and repair of pavement and structural sections damaged by the Project;
NOW THEREFORE, in consideration of the mutual covenants and conditions herein contained, the Parties agree to amend the Master Agreement, as amended, as follows:
1. VTA will compensate City the sum of Eight Hundred Forty Thousand and Two Hundred Dollars ($840,200) for full compensation for work performed by City for the restoration and repair of pavement and structural sections of City streets that were damaged by the Project:
2. City acknowledges and accepts the sum of $840,200 as full compensation for all work performed by City and its contractors for the restoration and repair of all pavement and structural sections damaged by the Project.
3. VTA shall process and make payment to City within sixty (60) days of the execution of this amendment.
4. All other provisions of the Master Agreement, as amended, shall remain in full force and effect.
5. Each person signing this Seventeenth Amendment represents and warrants that he or she is duly authorized and has legal capacity to execute and deliver this Seventeenth Amendment.
Each Party represents and warrants to the other that the execution and delivery of the Seventeenth Amendment and the performance of such Party’s obligations hereunder have been duly authorized and that the Seventeenth Amendment is a valid and legal agreement binding on such Party and enforceable in accordance with its terms.
WITNESS THE EXECUTION HEREOF on the day and year last written below.
SANTA CLARA VALLEY TRANSPORTATION AUTHORITY
By:
Carolyn M. Gonot
General Manager/CEO
Date:
APPROVED AS TO FORM:
By:
Andrew Lee
Assistant Counsel/VTA
CITY OF MILPITAS
By:
Ned Thoams
City Manager
Date:
APPROVED AS TO FORM:
By:
Christopher Creech
Acting City Attorney
By:
Luz Cofresí-Howe
Finance Director/Risk Manager
By:
Christian Di Renzo
Public Works Director
CITY OF MILPITAS
AGENDA REPORT
(AR)
Item Title: Receive an Update on the Security Improvements at the McCarthy Ranch Sewer Lift Station (Main Lift) and Determine that the Condition Continues to Constitute an Emergency (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602)
Category: Consent Calendar-Community Services and Sustainable Infrastructure Meeting Date: 4/1/2025
Recommendation: (1) Receive an update on the security improvements at the McCarthy Ranch Sewer Lift Station; and (2) Determine by a four-fifths vote that the condition continues to constitute an emergency.
BACKGROUND:
Pursuant to Public Contract Code section 22050 and the attached Council Resolution No. 9134, the Director of Public Works, in the case of emergency, may authorize a repair of a public facility and procure the work without giving notice for bids. An emergency is defined as “a sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services.” Additionally, State law requires the Public Works Director, as the City official with delegated authority to take emergency action, to report any emergency authorization and the reason(s) for the authorization to the City Council not later than seven days after the action, or at its next regularly scheduled meeting if that meeting will occur not later than 14 days after the action. Further, the Public Works Director is required to report why the emergency would not permit a delay resulting from a competitive solicitation for bids and the City Council is required to review the emergency action at every regularly scheduled meeting thereafter until the emergency repair is completed. The City Council shall continue to review the emergency action at every regularly scheduled meeting thereafter until the action is terminated. At each review, the City Council shall determine, by a four-fifths vote, whether there is a need to continue the action.
Consistent with applicable State law and Council Resolution, on July 30, 2024, the Public Works Director declared an emergency and authorized the City to contract with Trofholz Technologies and Diamond Fencing to implement various security and access control improvements to the McCarthy Ranch Sewer Lift Station (Main Lift). Further, within the required timeframe the Public Works Director informed the City Council via Information Memorandum on July 31, 2024, regarding the emergency authorization, the reasons for the authorization, and the cost for repair in a not-to-exceed amount of $700,000.
PROJECT/STATUS UPDATE:
The perimeter fence is completed and awaiting the materials for the gate replacement. Estimated date for arrival is the first half of April with a two-week installation schedule, with an estimated final project completion date by the end of the month. The installation of security enhancements by Trofholz Technologies, Inc. were also not compromised. IT staff is working on establishing the network connectivity to operate the security cameras, card readers, and motion sensors at the Main Lift facility. Cameras on the electrical building are operational and provide coverage/recording of the main gate as well as the sewer pump station buildings.
Access control readers and motions sensors have been installed and are active. Trofholz and the IT Department are currently troubleshooting point-to-point antennas for the cameras in the equipment yard. All other cameras are online and operational.
FISCAL IMPACT:
Funding for these repairs is available in the City Capital Improvement Program (CIP) budget. CIP Project
6124 – Sewer Pump Station Rehabilitation Project will fund the installation of security cameras, card readers, and motion sensors. The funding source of this CIP project is Sewer Infrastructure Fund. The available balance as of 01/07/2025 is $1,277,987.
CIP 6130 – Main Lift Odor Emission Control Project will fund the removal and replacement of the perimeter fencing. The funding source of this CIP Project are Sewer Infrastructure Fund, and Sewer Treatment Fund.
The available balance as of 01/07/2025 is $14,852.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):
The emergency repair work is exempt from CEQA, per CEQA Guidelines Section 15301, Existing Facilities and 15302, Replacement or Reconstruction.
RECOMMENDATION:
1) Receive an update on the security improvements at the McCarthy Ranch Sewer Lift Station. 2) Determine by a four-fifths vote that the condition continues to constitute an emergency.
ATTACHMENT(S):
None
CITY OF MILPITAS
AGENDA REPORT
(AR)
Item Title: Conduct a Public Hearing on the Request for a Bingo License for the City of Milpitas Barbara Lee Senior Center to Hold a Regular Bingo Game (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Category: Public Hearings-Leadership and Support Services Meeting Date: 4/1/2025
Recommendation: Conduct a public hearing and consider approval of a bingo license for the City of Milpitas Barbara Lee Senior Center to hold a regular bingo game.
BACKGROUND:
On March 7, 2025, the City Clerk's Office received an application from the City of Milpitas Barbara Lee Senior Center, seeking a bingo license to conduct regular bingo games.
The Barbara Lee Senior Center previously held a bingo license approved by the City Council, which was renewed annually as required by the Milpitas Municipal Code until 2020. However, bingo operations ceased due to the COVID-19 pandemic, resulting in the license not being renewed.
To resume bingo games, the Barbara Lee Senior Center submitted a new application to the City Clerk’s Office.
Per regulatory requirements, the application also requires a public hearing before the City Council.
ANALYSIS:
The regulation of bingo games within the City of Milpitas is governed by Title III Chapter 7 of the Milpitas Municipal Code. This chapter establishes local requirements for conducting bingo games, including the application process and the requirement for public hearings for bingo license applicants.
According to Milpitas Municipal Code Section III-7-13.00, the total value of prizes dispensed during any bingo game conducted by licensees must not surpass $500 for each individual game. Prizes may be awarded in various forms, including checks, cash, electronic deposits, or in-kind offerings. Two (2) City of Milpitas bingo licenses are currently allocated to Milpitas Charity Bingo and St. John the Baptist Catholic Church.
The Barbara Lee Senior Center application proposes hosting weekly bingo games on Saturdays from 9 AM to 5 PM, starting in April. The games will be held at the Barbara Lee Senior Center located at 40 N. Milpitas Blvd.
City department staff reviewed the application, and approval was obtained from the appropriate department heads. Their recommendation for City Council approval of the bingo license is documented and included with the Agenda packet materials.
In compliance with regulatory requirements, the public hearing for this application was advertised in the local newspaper on March 21, 2025.
POLICY ALTERNATIVE(S):
Alternative 1: Reject and deny the bingo license for the Barbara Lee Senior Center.
Pros: None.
Cons: Denial of the license would deny community members the opportunity to play bingo at their chosen venue.
Reason for Not Recommending: The applicant fulfills all requirements, showcases community support, and therefore, should be granted permission.
FISCAL IMPACT:
Approval of the bingo license by the City of Milpitas is expected to generate $50 annually for the General Fund.
If the security procedures and plan as approved by the Milpitas Police Department are strictly followed, there is no anticipated impact on the Milpitas Police or other City departments.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):
This application is exempt per CEQA Sections 15301 and 15183. The action has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment and is not a project pursuant to Pub. Resources Code, § 21065 and Cal. Code Regs., tit. 14, § 15378. It can also be seen with certainty that the action has no possibility to have a significant effect on the environment and therefore is exempt from further CEQA review pursuant to Cal. Code Regs., tit. 14, § 15061(b)(3).
RECOMMENDATION:
Conduct a public hearing and consider approval of a bingo license for the City of Milpitas Barbara Lee Senior Center to hold a regular bingo game.
ATTACHMENT(S):
(a) Bingo License Application
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Certificate Of Completion
Envelope Id: A9FC1E44-67F4-471B-A0A0-1EF86FED4AF7 Status: Completed Subject: Complete with Docusign: Senior Center - Bingo Application.pdf Source Envelope:
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Certificate Pages: 5 Initials: 0 Suzanne Guzzetta
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CITY OF MILPITAS
AGENDA REPORT
(AR)
Item Title: Receive presentations about City of Milpitas Property Tax and City of Milpitas Transactions (Sales) & Use Tax (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111)
Category: Leadership and Support Services
Meeting Date: 4/1/2025
Recommendation: Receive presentations about City of Milpitas Property Tax and City of Milpitas Public Services Transactions (Sales) & Use Tax.
BACKGROUND:
Property tax and sales and use tax revenues have consistently been the primary and secondary funding sources of the City of Milpitas (City) General Fund, together making up over 60% of its funding sources. In the FY 2024-25 Adopted Operating Budget, these two revenue streams are expected to generate approximately
62.96% of total General Fund revenues. The FY 2025-26 Preliminary Forecast contemplates the combined share from these sources within the General Fund to increase to around 63.02%. Recognizing the central role these revenue sources play in sustaining the City’s financial health, and the importance of accurately forecasting these revenues in the City budgetary processes, staff has invited its external consultants specializing in these taxation areas to provide valuable insights through a City of Milpitas Property Tax Presentation and a City of Milpitas Transactions (Sales) & Use Tax Presentation.
ANALYSIS:
Property Tax
On June 6, 1978, State of California voters passed Proposition 13, amending the State Constitution to limit property tax rates to one percent of assessed value and restrict valuation increases to a maximum of two percent annually unless there is a change in ownership or significant alterations to the property. In 1979, in response to reduced property tax revenues, the State Legislature enacted Assembly Bill 8 (AB 8), redistributing the one percent tax proceeds to local governments based on historical tax shares while subsidizing affected schools with State General Fund revenues. Subsequent state budget adjustments in 1992 and 1993 altered the AB 8 formula, reallocating some City property tax revenue to schools. Additionally, in 2004-2005, a reduction in the Motor Vehicle In-Lieu tax was compensated with property tax revenue that adjusts according to assessed values. The City participates in the County of Santa Clara Teeter Plan, whereby the County apportions to the City 100% of its secured and supplemental secured property tax levy, adjusted for tax roll changes, with the County owning the delinquent receivables and the City foregoing the penalties and interest revenue collected by the County on those delinquent receivables.
On June 27, 2024, the City executed a three-year contract (Contract No. 24-174) with HDL Coren & Cone under City Manager Municipal Code Authority to provide property tax analysis, forecasting and assessment professional services for the City and its Successor Agency. Paula Cone, President of HDL Coren & Cone, will be giving a City of Milpitas Property Tax Presentation.
Transactions (Sales) & Use Tax
Collected and administered by the California Department of Tax and Fee Administration (CDTFA), the City local Transactions (Sales) and Use Tax is governed by state law. The CDTFA describes sales and use tax as taxes imposed on the sale or use of tangible personal property in California. Sales tax is collected by retailers on the sales price of goods sold to consumers, excepting those sales specifically exempted by law, while use tax applies to tangible personal property purchased from out-of-state retailers or for items used in California
without sales tax having been paid. Sales and use tax revenues generated in Milpitas are distributed by the CDTFA, with the City receiving one (1.0) percent from the statewide Bradley-Burns Uniform Local Sales and Use Tax Law and a quarter (.2500) percent City of Milpitas Public Services Transactions and Use Tax (Measure F). The Milpitas Measure F Sales & Use tax, originally approved by 60.36% of Milpitas voters on November 3, 2020, is designated to maintain fiscal stability and essential City services, including 911 emergency response, police and fire protection; repairing streets/fixing potholes; tracking/investigating crime; addressing homeless encampments/affordable housing needs; natural disaster/emergency preparation; and maintaining neighborhood parks/public infrastructure. On November 5, 2024, Measure J – City of Milpitas, Public Services Reauthorization Measure was passed by 80.15% of Milpitas voters.
The City also receives a varying allocation of Proposition 172 State sales tax. Proposition 172, approved on November 2, 1993, permanently extended a half-cent State sales tax originally imposed on July 15, 1991, intended to partially offset property tax reductions. Effective January 1, 1994, this tax's proceeds are continuously allocated to cities and counties for public safety funding. The table below details how the 9.375% City of Milpitas Sales & Use Tax is distributed to various jurisdictions.
City of Milpitas Sales Tax Distribution (as of November 5, 2024) Purpose Jurisdiction Rate Authority Sunset Date
State General Fund State 3.9375%
Revenue and Taxation Code
Sections 6051, 6201 NONE
Local Public Safety Fund to support local
criminal justice (Prop 172) State 0.5000%
Section 35, Article XIII, State
Constitution NONE
Local Revenue Fund to support local health
and social services programs State 0.5000%
Revenue and Taxation Code
Sections 6051.2, 6201.2 NONE
Local Revenue Fund 2011 State 1.0625%
Revenue and Taxation Code
Sections 6051.15 and 6201.15 NONE
Countywide Transportation Fund County 0.2500%
Revenue and Taxation Code
Sections 7202 and 7203 NONE
Bradley-Burns Uniform Local Sales and Use
Tax Law City (Milpitas) 1.0000%
Revenue and Taxation Code
Sections 7202 and 7203 NONE
Total Statewide Base Sales & Use Tax Rate 7.2500%
Taxing District Jurisdiction Rate Effective Date Sunset Date 2020 Peninsula Corridor Joint Powers Board
Retail Transactions and Use Tax (JPBT) Santa Clara County 0.1250% 7/1/2021 6/30/2051 Santa Clara County Valley Transportation
Authority (SCVT) Santa Clara County 0.5000% 4/1/2006 3/31/2036 Santa Clara County Transit District (SCCT) Santa Clara County 0.5000% 10/1/1976 NONE Santa Clara County VTA BART Operating &
Maintenance Transactions & Use Tax
(SVTB) Santa Clara County 0.1250% 7/1/2012 6/30/2042
Santa Clara County Retail Transactions &
Use Tax (SCCR) Santa Clara County 0.1250% 4/1/2013 NONE Silicon Valley Transportation Solutions Tax
(SVTS) Santa Clara County 0.5000% 4/1/2017 3/31/2047
City of Milpitas Public Services Transactions
and Use Tax (Measure F) Milpitas 0.2500% 4/1/2021 3/31/2037 Total Taxing Districts Sales & Use Tax Rate 2.1250%
Total Milpitas Sales & Use Tax Rate 9.3750%
Total Milpitas Sales & Use Tax Rate that goes to Milpitas 1.2500% On June 22, 2021, the City executed a five-year contract with Hinderliter de Llamas and Associates (dba HDL Companies) under City Manager Municipal Code Authority, and subsequently amended the HDL Companies contract through City Council action on November 7, 2023, to provide sales tax auditing, economic analysis, reporting and forecasting professional services for the City. Tracy Vesely, HDL Companies Principal, will be giving a City of Milpitas Transactions (Sales) & Use Tax Presentation.
POLICY ALTERNATIVE(S):
There are no policy considerations being presented for City Council consideration in this Agenda Report.
FISCAL IMPACT:
There are no fiscal impacts being presented for City Council consideration in this Agenda Report.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):
The action is an organizational or administrative activity of the City government that will not result in direct or indirect physical changes in the environment and is not a project pursuant to Cal. Code of Regs., tit. 14, § 15378.
RECOMMENDATION:
Receive presentations about City of Milpitas Property Tax and City of Milpitas Transactions (Sales) & Use Tax.
ATTACHMENT(S):
None.