April 2, 2025 Milpitas City Council Agenda Page 1
SPECIAL MEETING OF THE MILPITAS
CITY COUNCIL
AGENDA
WEDNESDAY, APRIL 2, 2025
CITY COUNCIL CHAMBER, 455 E. CALAVERAS BLVD, MILPITAS, CA 5:00 PM
For assistance in the following languages, you may call:
Đối với Việt Nam, gọi 408-586-2400
Para sa Tagalog, tumawag sa 408-586-3051
Para español, llame 408-586-3072
* To access written translation during the meeting, scan the QR Code.
The City Council meeting is held in the City Council Chamber at City Hall, 455 E. Calaveras Blvd., Milpitas and via teleconference/Zoom webinar.
You may watch the Council meeting without providing public comment by accessing it via links here.
Meeting shall be livestreamed - Go to:
Facebook: https://www.facebook.com/CityofMilpitas/
YouTube: https://www.milpitas.gov/youtube
Web Streaming: https://www.milpitas.gov/webstreaming
PUBLIC COMMENT INSTRUCTIONS
Oral public comments may only be provided live during the City Council meeting in person, unless the City Council approves remote public comment. All comments provided shall be limited to three minutes or less as determined by the Mayor. All members of the public will be limited to one comment per agenda item, and one comment for non-agenda items. Members of the public may submit written comments by email to [email protected]
The meeting will be streamed via Zoom for viewing purposes only unless the City Council approves remote public comment. To watch via Zoom, please register at:
https://ci-milpitas-ca-gov.zoom.us/webinar/register/WN_7H7bXm7ETbepgRB_CNSO9Q NOTE: If a member of the public wishes to share any presentation materials for Council consideration, they must be submitted to the Clerk’s Office by email to [email protected] by 12:00 p.m. on the day of the meeting. No presentations will be accepted in person in the Council Chambers.
MILPITAS CITY COUNCIL CODE OF CONDUCT
•Be respectful and courteous (words, tone, and body language). •Model civility.
•Avoid surprises.
•Praise publicly and criticize privately.
•Focus on the issue, not the person.
•Refrain from using electronic devices while on the Council dais. •Disclose conflicts of interest and affiliations related to agenda items. •Separate governing from campaigning.
•The Council speaks with one voice after making policy on issues. •Respect the line between policy and administration.
•Council will hold one another accountable to comply with this Code of Conduct.
April 2, 2025 Milpitas City Council Agenda Page 2
CALL MEETING TO ORDER by Mayor and ROLL CALL by City Clerk (5:00 PM)
PLEDGE OF ALLEGIANCE
PUBLIC FORUM
Members of the public are invited to address the City Council on the agenda item listed below only. Comments will be limited to three minutes or less at the Mayor’s discretion. When called to speak, you are encouraged to state your name for the record.
ANNOUNCEMENT OF CONFLICT OF INTEREST AND CAMPAIGN CONTRIBUTIONS
READING OF THE CITY COUNCIL CODE OF CONDUCT
APPROVAL OF AGENDA
AGENDA ITEMS
1. Receive Staff Presentations on the Proposed FY 2025-26 Operating and FY 2026-30 Capital Improvement Program Budgets and Provide Feedback to Staff (Staff Contact: Luz Cofresí- Howe, Finance Director, 408-586-3111; Christian Di Renzo, Public Works Director, 408-586-2602; and Michael Silveira, City Engineer, 408-586-3303)
Recommendation: Receive staff presentations on the Proposed FY 2025-26 Operating Budget and FY 2026-30 Capital Improvement Program, and (2) Provide feedback to staff.
ANNOUNCEMENTS AND FUTURE AGENDA ITEMS
Members of the City Council or City Manager may make brief announcements at this time. Members of the City Council may also suggest future agenda items. For future agenda items, the City Council shall not debate the topic or engage in discussion but shall simply state a “yes” or “no” as whether to move the item forward. If a majority of the City Council agrees to move the item forward, the City Manager shall place the item on a future agenda.
ADJOURNMENT
KNOW YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions and other City agencies exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and City operations are open to the people’s review. For more information on your rights under the Open Government Ordinance or to report a violation, contact the City Attorney’s office at Milpitas City Hall, 455 E. Calaveras Blvd., Milpitas, CA 95035 e-mail:[email protected] / Phone: 408-586-3040 The Open Government Ordinance is codified in the Milpitas Municipal Code as Title I Chapter 310 and is available online at the City’s website www.milpitas.gov by selecting the Milpitas Municipal Code link.
Materials related to an item on this agenda submitted to the City Council after initial distribution of the agenda packet are available for public inspection at the City Clerk’s office at Milpitas City Hall, 3rd floor 455 E. Calaveras Blvd., Milpitas and on City website. City Council agendas and related materials can be viewed online: www.milpitas.gov/government/council/agenda_minutes.asp (select meeting date)
APPLY TO SERVE ON A CITY COMMISSION
Commission application forms are available online at www.milpitas.gov or at Milpitas City Hall.
Contact the City Clerk’s Office at 408-586-3001 for more information.
April 2, 2025 Milpitas City Council Agenda Page 3
If you need assistance, per the Americans with Disabilities Act, for any City of Milpitas public meeting, please call the City Clerk at 408-586-3001 or send an e-mail to [email protected] prior to the meeting. You may request a larger font agenda.
CITY OF MILPITAS
AGENDA REPORT
(AR)
Item Title: Receive Staff Presentations on the Proposed FY 2025-26 Operating and FY 2026-30 Capital Improvement Program Budgets and Provide Feedback to Staff (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111; Christian Di Renzo, Public Works Director, 408-586-2602; and Michael Silveira, City Engineer, 408-586-3303)
Category: Leadership and Support Services
Meeting Date: 4/2/2025
Recommendation: Receive staff presentations on the Proposed FY 2025-26 Operating Budget and FY 2026-30 Capital Improvement Program, and (2) Provide feedback to staff.
BACKGROUND:
The City of Milpitas conducts an annual review of its operating and capital improvement program budgets to ensure alignment with City Council priorities, fiscal policies, and community needs, and appropriates the forthcoming fiscal year of the proposed operating budget and the first fiscal year of the five-year capital improvement program. The proposed FY 2025-26 Operating Budget builds on the Preliminary FY 2026-35 Ten-Year General Fund Financial Forecast presented at the Budget Study Session held on February 18, 2025.
The FY 2026-30 Capital Improvement Program (CIP) was presented to the City Council during the CIP Study Session on February 11, 2025.
During both February study sessions, City Councilmembers expressed interest in holding additional study sessions for both the Operating Budget and the CIP to allow more time for review and consideration of proposed projects and funding strategies. These staff presentations aim to provide further opportunities for additional City Council feedback and refinement of both budgets.
ANALYSIS:
FY 2025-26 Proposed Operating Budget
The FY 2025-26 Proposed Operating Budget is being developed to align with the Council’s direction to address identified priorities and service levels. Feedback from previous study sessions, including the Preliminary General Fund Financial Forecast, is incorporated into the proposed budget. The proposed budget emphasizes maintaining fiscal discipline, enhancing revenue streams, and prioritizing essential services.
FY 2026-30 Capital Improvement Program (CIP)
The proposed 5-year CIP budget of $245.04 million includes $38.7 million recommended for funding in FY 2025-26. Major projects include the construction of the S. Milpitas Boulevard Road Extension, utilities and road improvements along Technology Drive, the City’s capital contribution to the San José-Santa Clara Regional Wastewater Facility, and various maintenance and rehabilitation projects. Specific feedback from the CIP Study Session on February 11, 2025, indicated City Council interest in potential private partnerships for infrastructure projects, solar streetlight pilot programs, and pickleball facility improvements. City Council referrals and requested projects will be reviewed as part of this presentation.
POLICY ALTERNATIVE(S):
Not applicable (N/A).
FISCAL IMPACT:
Feedback from the Council will guide the finalization of the Proposed FY 2025-26 Operating Budget and FY 2026-30 Capital Improvement Program. No direct fiscal impact will result from receiving the presentations.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):
The presentations are not a discretionary action subject to CEQA. Further, it is exempt pursuant to CEQA Guideline 15378(b)(4) as a governmental fiscal activity without commitment to any project that would result in a significant impact on the environment.
RECOMMENDATION:
(1) Receive staff presentations on the Proposed FY 2025-26 Operating Budget and FY 2026-30 Capital Improvement Program, and
(2) Provide feedback to staff.
ATTACHMENT(S):
None.