Attachment 1
List of Councilmembers Workplan Item Requests
20 Look into possibility of
Senior citywide discount
from certain Milpitas
businesses.
Gary
Barbadillo
2/7/2023 Yes City Manager's
Office
Prepare Agenda
Report to Council
with staff's findings
Present findings to
Councilmembers
in briefings.
Staff have completed additional community and
business outreach and prepared a briefing
presentation that will be shared with individual
councilmembers during May and June.
Yes
21 Look into implementing a
workshop for small
businesses on the bidding
process for projects in the
city.
Evelyn Chua 8/9/2022 Yes City Manager's
Office
Assess the necessary
steps to enhance
opportunities for
local businesses to
engage in
procurement and
partnership with the
City
Generate a list of
Milpitas based
businesses offering
similar or same
goods and services
the City could
potentially do
business.
Due to staffing changes in purchasing,
implementing a workshop will be considered
after the purchasing group is fully staffed. The
Doing Business with the City of Milpitas
handbook and procurement webpage will be
reviewed and updated.
Yes
22 Pickleball Pilot Project 2/28/2023 Yes Recreation & Community
Services
Provide Pickleball
opportunities in
Milpitas for Milpitas
residents.
Present final
findings to Milpitas
City Council on
Pickleball at Hall
Park for final
direction by June
30, 2025.
Staff recommendation to be presented to the
City Council at the May 20, 2025 meeting.
Yes
No. Topic Requested
By
Date
Requested
> 4
hours
staff
time
Responsible
Department /
Office
Objective
Key Results by
June 30, 2025
May 2025
Brief Status Update
Additional Resources
/ Funding Needed or
Deferral of Council
Approved Programs
Attachment 1
List of Councilmembers Workplan Item Requests
23 Main Street Infrastructure
Projects
Carmen
Montano
2/28/2023 Yes Public Works Install decorative
street lights and
traffic signal
improvements along
Main Street.
Preliminary
evaluation and
coordination with
the
Federal/Caltrans is
anticipated to be
completed.
The City received a federally earmarked funding
of $500,000 for the Street Light and Signal
Improvements on Main Street in 2024. Although
this amount falls short of the needed budget for
the Streetlight Project, staff is evaluating the
necessary improvements for three traffic
signalize intersections along Main Street. The
evaluation and workplan is anticipated to be
completed by this summer. According to the
federal guidelines, the funding must be obligated
by 2027. In addition, the City was selected to
received federally earmarked funding of
$250,000 for safety improvements along Main
Street in 2025, however, the federal government
has not passed a bill allocating this funding.
24 Main Street Flooding at
Library
Evelyn Chua 2/28/2023 Yes Public Works Conduct assessment of flooding along
Main Street near the
Library. The
assessment will
identify possible
mitigation measures
with associate
construction cost for
future programming.
On going
coordination with
the consultant will
continue until the
recommendations
are finalize which
is anticipated by
the summer of
2025.
Staff has been working with the Regional Water
Board to obtain a permit allowing for the
dredging and vegetation management of Ford
Creek for some time and will continue this effort.
Yes
25 Evaluate reopening the
childcare center with a
non-profit organization
running the center
Carmen
Montano
2/1/2022 Recreation &
Community
Services
Evaluate using city-
owned spaces for a
non-profit run
childcare center.
Provide briefing to
Council re:
feasibility of using
a city-owned space
for a childcare
center, costs
associated and
potential revenue
losses/gains.
Staff have completed cost estimates for
becoming a permitable childcare center at the
Milpitas Community Center and Sal Cracolice
Recreational Facility and are finalizing the
impacts to the current services and potential
revenue loss should those spaces be allocated to
outside agency daycare.
Yes
No. Topic Requested
By
Date
Requested
> 4
hours
staff
time
Responsible
Department /
Office
Objective
Key Results by
June 30, 2025
May 2025
Brief Status Update
Additional Resources
/ Funding Needed or
Deferral of Council
Approved Programs
Attachment 1
List of Councilmembers Workplan Item Requests
26 Hillview Stakeholders
Meetings (formerly called
crime statistics on the
Homekey project)
Evelyn Chua 6/7/2022 City Manager's
Office
To continue to
collaborate with
stakeholders at the
Hillview propety to
promote a safe
environment for
residents and the
public.
Provide briefing to
Council re:
feasibility of using
a city-owned space
for a childcare
center, costs
associated and
potential revenue
losses/gains.
Staff is continuing to meet with the stakeholder
group, with the next meeting scheduled for May
2025.
No
27 Incorporate mural art on
Great Mall Parkway on the
VTA owned Light rail
pillars
Carmen
Montano
11/16/2021 Recreation &
Community
Services
Beautify the metro
area with public art.
Have a successful
update to SB456
allowing muralists
to be exempt for
restrictive
contractor laws in
California.
Install murals on two pillars supporting the VTA
Light Rail Line at Great Mall Parkway and
McCandless Drive/Fairlane Drive. The release of
the project scope to qualified artists is currently
on hold while new laws affecting the required
certifications and licenses is updated. Current
efforts between the arts community and cities
associations are moving forward (SB456). This
project is expected to be a $30,000 commission.
Package ready for contract.
No
28 Analysis of permit process Evelyn Chua 11/19/2024 Yes Office of Economic
Development
Evaluate
development review
process with focus
on customer service
and gathering
feedback from
stakeholders.
Meeting with
vendor regarding
team building
training and
customer service
and have plan by
end of June 2025.
Consolidate
multiple
department
surveys into one
by end of June
2025.
Staff are reviewing bringing on resources to
support a review and assesemnt of the City's
permiting process.
No
No. Topic Requested
By
Date
Requested
> 4
hours
staff
time
Responsible
Department /
Office
Objective
Key Results by
June 30, 2025
May 2025
Brief Status Update
Additional Resources
/ Funding Needed or
Deferral of Council
Approved Programs
Attachment 1
List of Councilmembers Workplan Item Requests
29 Job fair for city careers
(Alternative Title: City
Careers Open-House)
Evelyn Chua 11/19/2024 Yes Human
Resources
The City will increase
the awareness
within the Milpitas
Community about
careers within our
local government
workplace and
understand the
recruiting and hiring
process.
Secure a
community
partner, date, and
location to host a
Careers with the
City of Milpitas
Open House in the
Fall of 2025.
Human Resources will reach out to MUSD and
Milpitas Library contacts to identify interest,
location, and possible date or date-range to host
a an Open House (will coordinate with Office of
Economic Development).
No
30 Explore Modernizing
Business License Tax Rate
Schedule
Evelyn Chua 10/1/2024 Yes City Manager's
Office
Retain HdL
Companies to
conduct the existing
conditions and tax
rate scenarios
analysis.
Execute
agreement with
HdL Companies.
The consultant's analysis will be presented to
Council in fall 2025 for direction and next steps.
Yes
Group 4 – items that have been completed, postponed indefinitely, or withdrawn since the last City Council update 31 Recreation & Community
Services Department to
review of potentially
returning additional
programs for Bingo and
Senior Trips (complete)
Evelyn Chua 11/7/2023 No Recreation &
Community
Services
NA NA Trips returned to the Milpitas Senior Program
lineup in December 2024. Staff will continue to
incorporate trips as part of their regular work
plan. Council approved the request for a bingo
license for the Barbara Lee Senior Center on April
1, 2025.
32 Human Resources
Department presentation
to Council on recruitment
and staffing (complete)
Hon Lien 10/1/2024 Yes Human
Resources
NA NA Staff brought forward an item to Council on
February 18, 2025 to provide an update on and
discussion about recruitment and hiring.
No. Topic Requested
By
Date
Requested
> 4
hours
staff
time
Responsible
Department /
Office
Objective
Key Results by
June 30, 2025
May 2025
Brief Status Update
Additional Resources
/ Funding Needed or
Deferral of Council
Approved Programs
Attachment 1
List of Councilmembers Workplan Item Requests
33 Hiring activities - priorities
to freeze or prioritize
vacant positions hiring as
it relates to the next FY
operating budget
(complete)
Gary
Barbadillo
3/4/2025 No Human
Resources
NA NA Effective April 1, 2025, temporary hiring freeze
through June 30, 2025, with exemptions on a
case-by-case basis, as directed by the City
Manager
34 Explore potential purchase
of additional property on
Main Street (complete)
Carmen
Montano
8/13/2024 Yes Office of
Economic
Development
NA NA The City submitted an offer for the 174-176
South Main Street property (0.23 acres), but the
site was sold to an owner-user; closing date was
3/10/25.
Yes
No. Topic Requested
By
Date
Requested
> 4
hours
staff
time
Responsible
Department /
Office
Objective
Key Results by
June 30, 2025
May 2025
Brief Status Update
Additional Resources
/ Funding Needed or
Deferral of Council
Approved Programs
tterer
City Council Referral
(requires more than 4 hours of staff time)
Category and Topic No. Topic: Requested by:
Ordinance and Policies CC01 Review bingo ordinance with Council Gary Barbadillo Lead Department/Office Supporting Department(s)/Office(s) City Attorney’s Office Recreation and Community Services Council Priority Areas Estimated Completion Date Estimated Cost $12,000 (staff time)
Funding Needed
Governance and
Administration
Spring 2026
$0
Description of Required Work Effort
The California Constitution categorizes bingo generally as a prohibited lottery but allows the State Legislature by statute to authorize cities to provide bingo games, but only for charitable purposes. The Legislature through the Penal Code has set forth a stringent and comprehensive set of regulations specifying when and on what terms a city may allow charitable bingo within its jurisdiction.
Chapter 7 of Title III of the Milpitas Municipal Code mirrors the Penal Code and establishes the requirements for the conduct of bingo games within the City of Milpitas. The Municipal Code chapter outlines several requirements for conducting of bingo, including, but not limited to, the following: (1) Staffing and operations; (2) Limitations on profits; (3) Locations; (4) Record keeping; (5) Prizes; (6) Hours, (7) licensing and more.
In order to review the bingo ordinance, staff would take approximately 80 hours in total, spread over several weeks, to do the following: (1) interview current licensees to receive feedback on the current ordinance; (2) research and compare Milpitas’ ordinance to 3 to 5 additional cities; (3) research on best practices; (4) discuss internally with departments involved such as the City Clerk’s Office, Police Department and Finance Department.
Following this review, staff would bring a discussion item to the City Council regarding any changes that could be recommended.
This item will not require additional staffing, but the schedule would be delayed until at least Spring 2026 completion due to current staff workload and other priority research efforts.
Status Update
This item has not been prioritized. This item was requested on April 1, 2025.
Council Clarification/Further Direction Requested
Are there specific items regarding the current ordinance that the Council would like staff to focus on?
City Council Referral
(requires more than 4 hours of staff time)
Other Considerations
There may be limited avenues of change as much of the current ordinance is fixed and mandated by state law. State law also caps the fees the City can charge for bingo licenses at $50 annually, plus the cost of law enforcement and public safety costs directly related to bingo activities. Those fees are paid out of the proceeds from bingo games, which already must go solely to the payment of prizes, operating expenses, and charitable purposes.
City Council Referral
(requires more than 4 hours of staff time)
Category and Topic No. Topic: Requested by:
Ordinance and Policies CC02 Consider support of a policy/program regarding fentanyl
Gary Barbadillo
Lead Department /Office Supporting Department(s)/Office(s) Fire Department City Attorney’s Office
Council Priority Area Estimated Completion Date Estimated Cost TBD
Funding Needed
Neighborhoods & Housing TBD
N/A
Description of Required Work Effort
The 2024 Milpitas FD Opiod Report indicates that in comparison to Local, State and National Opioid overdose statistics, the City of Milpitas is currently experiencing less than average opioid overdose incidents. In 2024, emergency calls for opioid related incidents represented 1.2% of total EMS calls. Age- adjusted opioid deaths in Milpitas per 100,000 are currently trending at 8.79 deaths per year. In comparison, the age-adjusted death rate in San Francisco is 54.79 per 100,000 residents. The less than average opioid related overdose deaths currently observed in Milpitas can be attributed to the proactive steps the fire and police departments have implemented to include, carrying and deploying naloxone on all front-line fire apparatus and police patrol cars, along with increased public education consistent with industry best-practice.
The final additional workload for this effort would depend upon the direction provided by the City Council. However, an estimated 20 hours of staff time is estimated to provide an additional report that analyzes various options that could be considered to increase awareness and/or enforcement.
Status Update as of January 2025
On March 13, 2025, Chief Schoonover shared the 2024 Milpitas FD Opioid Overdose Report with City Council via email. This item has not been prioritized. This item was requested on February 18, 2025.
Council Clarification/Further Direction Requested
The Milpitas fire and police departments collectively meet or exceed industry standards relative to providing for the rapid deployment of Naloxone by trained professionals to the community of Milpitas.
This is accomplished through the standard practice of ensuring every fire apparatus and police patrol car in the City carries a supply of Naloxone. Additionally, the fire department has integrated fentanyl awareness into its overall public education and life-safety presentations that are delivered throughout the year. Lastly, the fire department website is frequently updated to provide opioid awareness education and instructions regarding how to obtain Naloxone from local health institutions and pharmacies.
City Council Referral
(requires more than 4 hours of staff time)
If this item is prioritized, staff would like further direction on the additional programming and/or policy work that the City Council envisions. Examples could include additional community outreach, coordination with the school district and/or other policy level work.
Other Considerations
From an emergency response and public education perspective, the Milpitas Fire Department is meeting or exceeding industry standards relative to minimizing the impacts of opioid overdoses in the community of Milpitas. Additionally, the current data indicates that these actions are having a positive impact on the community resulting in a substantially lower percentage of opioid deaths in comparison to the local, state and national trends.
Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items Group 4 – historical workplan items that have been completed, deferred, or withdrawn No. Topic Requested By Date
Requested Brief Update
1 Add Green Bike Lanes Tran, Montano 9/17/2019 Included in CIP 2 Adopt Resolution similar to County's re:
xenophobia, discrimination
Dominguez 4/21/2020 Added to the consent calendar and adopted Resolution on 5/5/2020 3 Agendize a Flag Raising for India Independence
Day
Tran 6/14/2022 Item added to 6/21/2022 Consent Calendar 4 Agendize an update to the Lobbyist Ordinance
for the next meeting
Chua 3/1/2022 Discussed at 3/15 City Council Meeting; At the 3/15/2022 Council Meeting, City Attorney was directed to bring back a proposed ordinance amendment for further discussion; Council approved the ordinance on 6/7/2022
5 Amend Accessory Dwelling Units (ADU)
ordinance to address unpermitted ADUs
Chua 1/5/2021 Safe ADU Legalization Program is launched on 3/24/2022, utilizing ARPA funding.
No Ordinance amendment is necessary.
6 Amend Ordinance to remove affordable
housing in‐lieu fee
Chua 12/15/2020 Amended Affordable Housing Ordinance adopted on 2/1/2022. 7 Below Market Rate (BMR) units ‐ process for
selecting applicants
Chua 10/19/2021 Info Memo sent to Council on 1/14/2022 and 3/17/2022. 8 BMR Homes sub‐lease option during COVID‐
19 Chua 1/19/2021 Info Memo sent on 4/26/2021
9 Bring back a conversation in the budget meeting
to fund “walking beats” in the commercial and
high crime areas
Dominguez 4/5/2022 At the 4/5/2022 City Council meeting, this item was discussed and there was direction from Councilmember Dominguez to work with the City Manager to find funding sources 10 Bring back update report & discuss status of
playing fields for girls' softball in Milpitas
Dominguez 10/20/2020 Discussed on 02/11/2021, amended JUA for Russell approved on 6/15/2021 11 Celebrate Mexican Independence Day
annually on September 16
Montano 6/2/2020 Approved on consent 8/18/2020
12 City to highlight mental health resources on the
website
Dominguez 8/17/2021 Staff will issue an email this week (week of 7/25) 13 Community Theatre, perhaps with MUSD Nuñez, Phan 8/20/2019 Discussed @ CIP Study Session on 4/14/2020; councilmembers asked outdoor amphitheater to be placed into the tail end of 5 year CIP 14 Community Workforce Agreement (PLA) Phan 2/18/2020 Council voted to remove this item from the list on 2/02/2021 per CM Phan's request
15 Consider "Old Town" Main St. revitalization,
funding, economic dev., improve area
Montano 12/15/2020 Council provided direction to move forward with revitalization efforts on May 11, 2021. Staff is working on various items related to revitalization and have provided subsequent updates to the Council in October and to the Main Street Revitalization Subcommittee in September and November.
Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items 16 Consider adding state certification NEC for
electrical work done in the City (safety)
Dominguez 6/30/2020 Not needed, staff is certified
17 Consider change in Commission structure,
on term limits
Tran 12/15/2020 Completed on 1/19/2021
18 Consider change in term limits for Mayor +
Councilmembers
Montano 6/16/2020 8/4/2020: Voted 3 ‐2 to pursue; 2/02/2021 to agendize for a future meeting; 3/16/2021 voted 3‐1‐1 to move forward. Scheduled for 3/15/2022; rescheduled for 4/05/2022; 4/05/2022 could gave direction to move forward with Councilmember term limits and discuss the Mayoral seat at a later date; Discussed at the 5/10/2022 budget meeting and had a consensus not want to move foward with a ballot measure for the Mayor term limit; Councilmember term limits scheduled for June 7; Scheduled for June 21 meeting
19 Consider Community Museum and Park on
Main St.
Phan 8/20/2019 To be considered as part of Specific Plan process 20 Consider expanding the Fee Waiver Policy
eligibility to non‐profit organizations outside of
Milpitas but the events are specific to Milpitas
residents
Chua 3/15/2022 Council approved the policy revision at the June 21 2022 City Council meeting. 21 Consider funding to implement and create a
homelessness encampment response team to be
dispatched to encampment sites to address
concerns, talked about creating a position to
provide mental health assistance, and would like
this to be brought back for discussion at the
budget meeting
Dominguez 3/15/2022 Direction from Council to bring forward as part of FY 22‐23 budget discussion; at the May 10 Budget Study Session Council did not direct to do any further work on this item. 22 Consider naming "Milpitas Hills" Dominguez 10/20/2020 Deferred indefinitely on 2/02/2021; did not receive a majority vote from 2/02/2021 council meeting
23 Consider rescinding direction given on 1355
California Circle project and allow the
project application to move forward without
being tied to a specific plan (Original request
was for item to be placed on November 2
agenda)
Chua 10/19/2021 Staff is working with the developer on options to move the project forward. 24 Consider satellite consular offices (post
Covid)
Montano 6/2/2020 Deferred indefinitely per VM Montano's request on 2/02/2021 council meeting Group 4 – historical workplan items that have been completed, deferred, or withdrawn
Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items 25 Create an “Incentive Corner,” which will be a
sub‐page with links to different freebies,
grants, and incentives from the City and the
regions, including the Water District and
Silicon Valley Clean Energy
Chua 8/17/2021 "Incentive Corner" webpage is live on the City's website. Banner posted on 3/28/2022.
26 Designate the California Oak Tree as the City’s
official heritage tree
Montano 2/1/2022 Council approved at the 6/7/2022 meeting. 27 Discuss a "safety first" or other event in lieu
of National Night Out (per CAC)
Phan 10/20/2020 Remove from the list per CM Phan's request on 2/02/2021 council meeting 28 Discuss budget reductions in next FY with
input from residents, employees
Nuñez 10/6/2020 On 10/20/2020, to 11/10, 11/17
29 Discuss having 4th of July parade Nuñez 2/18/2020 No longer under discussion 30 Discuss potential litigation ‐ re: govts' action
on Jamboree‐Project Homekey
Tran 10/6/2020 Multiple Closed Sessions ‐ Oct. 2020
31 Discussion in the next fiscal year, to have a
sliding scale permitting program for seniors and
low‐income residence for necessary safety
renovations
Tran 5/4/2021 8/09/2021 Council voted 5‐0 to move this item forward and modify the existing Milpitas Assistance Program to include seniors; MAP continues to be available for low income seniors and sufficient funding was budgeted for FY 2022‐23. 32 Discussion of campaign finance reform
and/or Open Government Ordinance
Phan 6/30/2020 Withdrawn @ 8/4/2020 CC meeting
33 Discussion of Minute Man as City's image,
when City branding comes back
Phan 8/18/2020 Staff and consultant presented the item on 5/4/2021, due to the late hour it was deferred to a future meeting. Council provided input that the Minute Man discussion will not be pursued further.
34 Discussion on possible tax measures Tran, Phan 4/21/2020 Done on 5/15/2020 35 Discussion to reduce the City’s Senior Center
facilities deposit
Montano 5/4/2021 8/09/2021 Council voted 5‐0 to refer this item as part of the development of the FY 2022‐ 23 Master Fee Schedule; Council approved the item on 4/19 as part of the adoption of the Master Fee Schedule
36 Discussion/staff report on Beautify Milpitas,
graffiti
abatement, resources
Montano 6/30/2020 City Council approved the Beautify Milpitas program on June 1, 2021 37 Donate old, obsolete, noncompliance items
from the Fire Department to Sister City
Dagupan Philippines
Chua 8/9/2021 Council approved the resolution for donations of personal protective equipment on March 1, 2022 and staff implemented the program by the end of March. 38 Economic Development Corporation (EDC) Montano 12/15/2020, 01/05/2021,
01/19/2021,
01/26/2021
Deferred on 4/20/2021
Group 4 – historical workplan items that have been completed, deferred, or withdrawn
Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items 39 Emergency item for next agenda: extend
tenant eviction protections
Dominguez 6/16/2020 Withdrawn, covered by other govt
40 Emergency request to cap rents on small
businesses (tenants) in Milpitas
Dominguez 10/6/2020 On 12/01/20. Not supported
41 Establish "ADU Mondays" Chua 1/5/2021 Launched in March 2021 42 Establish a Day Worker Program Montano 6/16/2020 Mayor & Vice Mayor to brainstorm in future; Council voted to remove this item from the list on 2/02/2021 per VM Montano's request
43 Establish Milpitas coronavirus testing site Phan 4/7/2020 Completed 44 Expedite process for Measure F Oversight
Committee
Chua 12/15/2020 Staff explained planned process, appts. were approved by Council in March 2021 45 Explore a lease for the vacant land adjacent
to the Library for City use
Tran 1/18/2022 February 2023 update: At the January 31, 2023 City Council Budget Study Session staff was directed to drop this item from the priority list. 46 Explore increasing the
Conferences/Meetings/Memberships allowance
for each Councilmember to $10,000
Chua 5/17/2022 On 6/07/22, City Council did not approve increasing the allowance as part of the adoption of the FY 2022‐23 Budget; however, Council provided direction to review funding need as part of the FY 2022‐23 mid‐year budget review.
47 Extend the outdoor dining options through
March of next year
Phan 9/21/2021 Planning Director to provide information on current outdoor dining extension 48 Fee waiver for the Chamber of Commerce
for either the Oktoberfest or Arts and wine
Festival
Montano 3/1/2022 Staff reached out to the Chamber of Commerce. The Chamber may seek a fee waiver next fiscal year.
49 Fee waiver for the Christian Worship
Center's Easter Egg Hunt event
Tran 3/1/2022 The City Council approved a fee waiver for this event on April 5, 2022. 50 Fee waiver for the Filipino American South Bay
Community to hold pop‐up resource fair at a City
Park
Dominguez 3/1/2022 Staff engaged organizers of the event; event was held on June 19; organizers did not request a fee waiver.
51 Fee waiver for the Kiwanis Annual Crab Feed
event
Tran 3/1/2022 Approved at the 3/15/2022 Council Meeting 52 Form "Beautify Milpitas" subcommittee ‐ for
a future Task Force or Commission
Chua 12/15/2020 Council approved the Beautify Milpitas program on June 1, 2021. No subcommittee to be formed.
53 Form a Historical Commission Montano 6/2/2020 Already part of PRCRC. Commission discussed on 01‐05‐ 2021, no change 54 Form a Homelessness Task Force Tran 12/15/2020 Approved by Council on 1/5/21 Group 4 – historical workplan items that have been completed, deferred, or withdrawn
Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items 55 Guide small businesses on ADA (Americans
with Disabilities Act) requirements due to
the quick changes made to facilities during
the pandemic
Chua 8/5/2021 SVEDA/SV Joint Venture hosted the “SV Small Businesses & ADA Compliance” webinar on 11/3/21. Several Milpitas business reps, & staff from Econ. Dev. & Building participated. Staff met with reps from CA Comm. on Disability Access to discuss business education & outreach.
56 Host a Townhall at City Hall in January,
February, and March for the community to
share comments about the issue of the
unhoused
Tran 11/2/2021 Deferred by Mayor Tran because of public health status 57 Illegal dumping Phan 10/5/2021 Info Memo sent to Council on 2/25/2022 58 Incorporate a Press Release Policy (if there is
an existing policy) in the City Council
Handbook
Tran 8/17/2021 The City Council Handbook was adopted at the Jan. 11, 2022 City Council meeting. 59 Increase number of commission members
from seven to nine on the Parks, Recreation
and Cultural Resources Commission
Montano 10/5/2021 Council approved Bylaw changes at the April 19 Council meeting 60 Increase the City's rebate program to match
Valley Water's two dollars rebate increase
and look into expanding the "Lawn Buster"
program to more residents based on income
Chua 6/15/2021 On October 19, 2021, the Council approved a contract amendment with the Santa Clara Valley Water District (District) to match the District's rebate amount and to authorize the City to manage the "Lawn Buster" program with "Our City Forest" on behalf of the District. On December 14, 2021, Council approved a contract with "Our City Forest."
61 Increase the number of local businesses
doing business with the City
Chua 4/6/2021 At 8/9/2021 Council meeting, Council voted that this item may have to come back for additional discussion because there may be some legal considerations. 62 Info. on new SB 50 (housing, transit bill) Phan 1/7/2020 Sent memo to City Council 63 Job fair with 20 local businesses to be held
soon and an additional one in the fall with
the Chamber taking a larger role and the City
providing some support
Chua 6/1/2021
64 Letter from City Council opposing AB 2181
(Berman) regarding VTA's Board Composition
Tran 6/7/2022 Per the email sent to Council on 6/17/2022, consistent with the Council approved Legislative Advocacy Policy, Mayor Tran signed a letter opposing the legislation unless amended.
65 List of city charges/costs that could be
waived for small businesses
Dominguez 6/16/2020 6/30/2020 info memo
66 Local Boy Scouts Fee Waiver for Eagle Scout
Ceremony
Tran 6/7/2022 Fee waiver was approved on September 20, 2022.
Group 4 – historical workplan items that have been completed, deferred, or withdrawn
Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items 67 Look into allowing outdoor music and would like
the ordinance brought back to Council.
Montano 8/5/2021 Zoning Ordinance Text Amendment adopted 08/16/2022 68 Look into how the City can be a resource for
small businesses to help guide them on what to
do in terms of ADA (Americans with Disabilities
Act) requirements due to the quick changes
made to facilities during the pandemic
Chua 8/5/2021 SVEDA/SV Joint Venture hosted the “SV Small Businesses & ADA Compliance” webinar on 11/3/21. Several Milpitas business reps, & staff from Econ. Dev. & Building participated.
Staff met with reps from CA Comm. on Disability Access to discuss business education & outreach.
69 Look into reducing rates for the seniors and
low‐income families for Sports Center
activities
Montano 2/1/2022 The FY2021‐22 Adopted Fee Schedule includes discounted membership and fitness passes for Seniors; low‐income families can apply for membership and fitness pass discounts through the Milpitas Assistance Program
70 Maintain Dagupan, P.I. as a Sister City Tran, Montano 9/17/2019 Approved the renewed MOU continuing the Sister City relationship on 12/17/2019 71 Mayor shall recommend a Milpitas resident
to serve on VTA Bike Committee
Dominguez 11/17/2020 12/15/20: resident Kristal Caidoy appointed to VTA BPAC 72 Memorialize those that have passed due to
COVID‐19 in Milpitas
Dominguez 3/2/2021 At 8/9/2021, Council provided input that COVID‐19 had not yet passed and that the discussion about a memorial should be had at a future time. 73 Mini‐libraries in the low‐income areas of the
City
Montano 4/20/2021 Discussed on 8/9/2021, staff to follow up with Vice Mayor Montano on specific vision. Staff met with the Vice Mayor. The City will continue to facilitate libraries as needed but will not take a lead role in funding or operating them. 74 No on possible ban on vaping, yes on
restricting smoking in multi‐unit bldgs
Montano 1/7/2020 Ordinance for multi‐unit buildings adopted on 6/15/2021 75 Opportunity to share ideas for US census &
on City "sponsored" events
Dominguez 9/1/2020 12/01: remove census topic, move events to CC retreat 2021; at 1/12 retreat Council direction to cease
76 Ordinance to ban vaping in the City Montano 12/15/2020 Study session with Council held 6/21/2022. Tobacco Retail Permitting program has been drafted, but there are unresolved issues with enforcement by Santa Clara County. 77 Outreach to notify the community of the
trash voucher program
Chua 9/7/2021 Staff provided an Information Memorandum regarding the pilot program on April 6, 2022.
78 Parade for MHS Trojans Football Tran, City
Manager
1/21/2020 Completed 1/28/2020
79 Partner with the Rotary Club of Silicon
Andhra to promote the stem cell donor
outreach with a webinar and campaign to
help increase the number of donors
Chua 8/17/2021 Staff will include the stem cell donor information in regularly scheduled wellness event
Group 4 – historical workplan items that have been completed, deferred, or withdrawn
Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items 80 Performance Evaluation (Contract) of City
Attorney
Tran 1/5/2021 Multiple Council closed session discussions held. Council voted to move to a full time in‐house City Attorney on 6/21, additional direction on next steps to be provided to staff in August.
81 PG&E power outage plan presentation to
Council
Tran 1/19/2021 Presented to Council on 3/16/2021
82 Plan to put utility fines into a fund to help
small businesses in the City
Montano 12/15/2020 Directed staff on 2/02/2021 to approve policy recommendations temporarily suspending penalties for delinquent fire permit fees, and delay or waive business lic. tax collections but no direction to create a separate fund. On 2/16/2021 Council approved waiving business license penalty between Jan 1 ‐ May 31, 2021. Also, the utility late fee and water shut off have been suspended consistent with State Emergency Order (through Sept 31, 2021). Also, Council allocated ARPA funds to assist small businesses.
83 Policy for Proclamations and
Commendations
Nuñez, Phan 8/20/2019 Withdrawn 6/2/2020
84 Policy for Social Media Nuñez, Phan 8/20/2019 Withdrawn 6/2/2020; policy already approved by Council 85 Pollination protection Dominguez 1/5/2021 Deferred on 2/02/2021; did not receive a majority vote on 2/02/2021 council meeting
86 Postponement (not waiver) of penalties
related to City business fees
Tran 1/5/2021 On 2/16/2021 Council approved waiving penalties until May 31. The suspension of penalties is now no longer in effect.
87 Prepare a report on ghost guns; engage in
legislative advocacy regarding ghost guns;
and incentivize ghost gun buybacks at the
May buyback event.
Dominguez
Tran
4/5/2022 An Information Memorandum was distributed on August 12, 2022. 88 Prepare Vision Zero Action Plan Tran 6/7/2022 February 2023 update: At the January 31, 2023 City Council budget hearing, the City Council supported staff's recommendation to drop this item from the priority list due to the expense of the study as well as the fact that many traffic safety initiatives and projects are already underway in the City of Milpitas. 89 Proclaim Saturday, March 19, 2022 as Chez
the Ice Cream Man Appreciation Day
Tran 3/1/2022 Proclaimed at the 3/15/2022 Council Meeting 90 Proclamation and support for face coverings Montano 4/7/2020 4/21/2020. CC directed City Manager to issue regs 91 Propose building height limits in area east of
Milpitas Blvd.
Tran 12/15/2020 City Council adopted Zoning Ordinance amendment to limit bldg heights in commercial areas adjacent to low‐density residential area, including east of Milpitas Blvd. on 10/04/2022.
Group 4 – historical workplan items that have been completed, deferred, or withdrawn
Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items 92 Provide Commissioners appreciation gifts Chua 10/19/2021 Staff placed the order of fleece jackets the week of March 14th. Depending on the stock, the appreciation gifts will be distributed during the first two weeks in April 2022.
93 Read "Code of Conduct" aloud prior to each
City Council meeting
Montano 6/2/2020 Approved 8/18/2020. City Attorney began this practice 9/01/20 94 Reduce the City’s Senior Center facilities
deposit for the Auditorium/Community
Room
Montano 5/4/2021 Council approved the reduction of the facilities deposit as part of the adoption of the FY 2022‐23 Master Fee Schedule Resolution. Will be brought forward on 4/19 as part of Master Fee Schedule discussion.
95 Reduce the park rental fees for the Samuel
Ayer High School reunion
Montano 2/1/2022 Approved at 3/15/2022 Council meeting. Info Memo on City Council Policy on Fee Waivers & Reductions was sent out on 3/8/2022
96 Rename Augustine Park to include
"Sunnyhills"
Tran, Montano 9/17/2019 Approved on 2/4/2020
97 Rename portion of Dixon Landing Rd., as
Barack Obama Boulevard
Nuñez, Phan 8/20/2019 Deferred indefinitely
98 Report from staff on 2nd federal stimulus
package ‐ action plan on funds
Chua 12/15/2020 Info Memo sent to Council on 12/23/2020 99 Report on parking in The Pines Nuñez 1/7/2020 2/18/2020 100 Report on speed cameras like Fremont
(radar displays) ‐ no enforcement
Phan 1/7/2020 1/28/2020, 3/24/2020, 4/14/2020
101 Request for Dumpster Days Tran 1/7/2020 Program initiated in Spring 2021 102 Requested a meeting for the subcommittee
for the Old Town Main Street be scheduled
next month
Montano 1/18/2022 The Subcommittee meeting was hed on April 12 at 4:30pm. 103 Requested an agenda item on November 2
Council meeting allowing the Council to rescind
direction given to 1355 California Circle and
include direction to allow the project application
to move forward without being tied to a specific
plan
Chua 10/19/2021 At the 1/18/2022 council meeting, Council voted 4‐1 to rescind the direction and direct staff and the application to explore option one in the presentation to amend the General Plan and remove Council policy for the preparation of a Specific Plan 104 Requested discussion and for staff to look at
creating a pilot project to accommodate
pickleball at Peter Gill Park and would like a
feasibility study with a goal of making these
courts multi‐purpose
Chua 11/16/2021
1/18/2022
City Council approved the pilot on 3/15/2022
Group 4 – historical workplan items that have been completed, deferred, or withdrawn
Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items 105 Requested staff work with the Vice Mayor and
Mayor to explore and discuss building height
limits near the hillside by January 2022
Tran 9/21/2021 Second reading of draft Zoning Ordinance scheduled for 08/16/2022 106 Requested that staff study the placement of
a City sign for the Milpitas Police
Department and explore the cost of a new
sign
Dominguez 1/18/2022 Lighted signage for the Police Department and Public Works and IT was installed and completed the week of January 24th 2023. Landscaping was completed in the Summer of 2022. This item is completed.
107 Requested that the City have mini‐libraries
in the low‐income areas of the City.
Montano 4/20/2021 8/09/2021 Council voted 3‐1‐1 to move this item forward, staff to follow up with Vice Mayor Montano on specific vision. Staff met with the Vice Mayor. The City will continue to facilitate libraries as needed but will not take a lead role in funding or operating them.
108 Requested the City Attorney’s office explore
encampment ordinances form the City of
Oakland, Los Angeles, or other regional cities
and would like a discussion on the existing
policies to be brought back before the July
recess.
Tran 2/15/2022 4/19/2022 direct the City Attorney to make the recommended changes to the Municipal Code to remove and prohibit property in public; the City Attorney will bring forward an ordinance in September 2022.
109 Requested the City create a youth
scholarship fund for under privileged kids to
play sports
Montano 5/17/2022 As part of the adoption of the FY 2022‐23 Budget, the City Council allocated $20,000 for this program. Staff will bring forward a policy framework for this program for Council approval in September 2022.
110 Requested the City extend the outdoor
dining options through March of next year
Phan 9/21/2021 Emergency Outdoor Dining program extended. Draft zoning ordinane with standards for permanent outdoor dining prepared and now under review. Planning expects bring forward draft ordinance for PC and Council consideration before the end of 2022.
111 Require implicit bias training for City Council,
Commissioners & staff
Dominguez 6/16/2020 This item has been completed. The training was held on January 7, 2022 (for City Council) and various dates for staff. Training information was also sent to all Commissioners.
112 Resolution in support of elimination of
discrimination v. women
Dominguez 1/7/2020 5/19/2020 Reso. Adopted 8/04/2020 Ord. adopted 113 Resolution on financial status of the City,
steps to be taken
Nuñez 8/18/2020 Resolution adopted 9/01/2020
114 Responsible Construction Ordinance Phan 2/4/2020 Ordinance adopted on 02/02/2021 115 Review City policy on speed bumps Tran 12/15/2020 Presented to Transportation Subcommittee on 02/12/2021; voted on 3/16/2021 to revisit this item; on April 8, 2022 the Transportation Subcommittee provided input on a draft policy, which is scheduled to be reviewed by the Subcommittee at its September 2022 meeting.
Group 4 – historical workplan items that have been completed, deferred, or withdrawn
Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items 116 Revise Community Garden Strategy Dominguez 1/5/2021 Deferred on 2/02/2021; did not receive a majority vote on 2/02/2021 117 Revisit CC Housing Subcommittee, consider
dismantling ; bring items to Council
Dominguez 11/10/2020 12/01/20: Did not vote to eliminate Subcommittee 118 Revisit contract provisions of executive staff
(CM + CA) best working environment
Phan 11/10/2020 Discussed @ Closed Session 11/17/2020
119 Schedule and host a "Milpitas Business
Expo" in late 2021
Chua 12/15/2020 Did not receive a majority vote from 2/02/2021 council meeting 120 Science, Technology, and Innovation
Commission agendize and explore a
comprehensive internet connectivity plan.
Tran 5/3/2022 Item was discussed at June STI Commission meeting 121 Staff provide and explain the Project
Homekey Management Manual, see if the
MOU is being followed including forming an
oversight committee, and explore with
County to have check‐ins of the units.
Dominguez indicated it could be included in
Council Member Chua's recommendation.
Mayor requested to include County in
discussion.
Dominguez 6/7/2022 Item will be agendized for August 16 City Council meeting 122 Staff to look into creating “Welcome to Milpitas”
signs in key areas of in the City
Montano 4/6/2021 8/09/2021 Council voted 5‐0 to move this item forward and Council provided direction that the signs should align with the efforts currently underway with the Metro Plan and Main Street Gateway Specific Plan process and work with private development. Staff was directed to work with Vice Mayor on additional clarification. In November, Vice Mayor Montano noted a preference for a location on South Main Street. This project will be added to unfunded project list of the 2023‐2027 CIP to allow time for staff to research potential grant funding and outreach to local business and service clubs. 123 Staff to look into creating a rose garden with a
children’s memorial site
Montano 4/6/2021 8/09/2021 Council voted 4‐1 to discuss details with Vice Mayor Montano and refer this item as part of the development of the 2023‐2027 CIP; The funding for this project will be included in the 2023‐2027 Capital Improvement Program scheduled for adoption on May 3, 2022. Discussed at the May 3 meeting funding was reallocated to the Softball Field project 124 Staff to provide information to place a measure
on the ballot to change the directly elected
Mayor to a rotational at‐large position
Tran 3/16/2021 To be brought forward in Spring of 2022, once new City Attorney is in place; scheduled for 3/15/2022; rescheduled for 4/05/2022; discussed at the May 10 budget meeting and had a consensus that they did not want to move forward with a Mayoral ballot measure Group 4 – historical workplan items that have been completed, deferred, or withdrawn
Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items 125 Street/traffic calming update Nuñez 1/7/2020 Completed 3/3/2020 126 Support community distribution of masks Dominguez 4/7/2020 Councilmembers supported at the 4/21/2020 Special Council meeting 127 Support for Laura's Law Phan 2/4/2020 Supported @ 5/19/2020 council meeting 128 Update "My Milpitas" App for COVID‐ 19
information
Phan 1/5/2021 Updated App to provide links
129 Update on planning grant for ADU
marketing.
Chua 1/5/2021 Presented to Council on 4/06/2021
130 Update on trash problems in homeless
camps
Chua 1/19/2021 Info Memo sent 1/24/2021
131 Vaccine distribution plan ‐ add testing
locations and expedite mass vaccine
distribution
Phan 1/19/2021 COVID‐19 mobile testing transition to vaccine distribution info memo was sent on 1/22/2021; SCC and MFD launched mobile vaccination on 4/5/2021, in‐home vaccination program started on 4/15/2021
132 Vote on County 2020‐2025 Plan to end
Homelessness
Dominguez 11/17/2020 12/1/20 adopted Resolution in support 133 Work with the school district to have a contest
to create art murals for the pillars on Main
Street
Montano 9/7/2021 Approved to move forward at the 1/11/2022 Council meeting; funding allocated to Great Mall Pkwy. VTA pillar murals
134 Consider change in term limits for Mayor +
Councilmembers
Montano 6/16/2020 8/4/2020: Voted 3 ‐2 to pursue; 2/02/2021 to agendize for a future meeting; 3/16/2021 voted 3‐1‐1 to move forward. Scheduled for 3/15/2022; rescheduled for 4/05/2022; 4/05/2022 Council gave direction to move forward with Councilmember term limits and discuss the Mayoral seat at a later date; Discussed at the 5/10/2022 budget meeting and had a consensus not want to move foward with a ballot measure for the Mayor term limit; Councilmember term limits scheduled for June 7; on June 21, 2022, the Council approved Resolution No. 9178 submitting to the qualified voters of the City of Milpitas a measure amending the Mayoral and Councilmanic Term Limits at the November 8, 2022 General Elections. The election results for Measure F showed a majority of the voters (12,786 YES; 3,465 NO) voted in favor of the measure.
135 Explore a lease for the vacant land adjacent to
the Library for City use
Tran 1/18/2022 February 2023 update: At the January 31, 2023 City Council Budget Study Session staff was directed to drop this item from the priority list.
136 Local Boy Scouts Fee Waiver for Eagle Scout
Ceremony
Tran 6/7/2022 Fee waiver was approved on September 20, 2022 137 Partner with the Rotary Club of Silicon Andhra to
promote the stem cell donor outreach with a
webinar and campaign to help increase the
number of donors
Chua 8/17/2021 Staff will include the stem cell donor information in regularly scheduled wellness event.
Staff made contact with the group and were told that Seniors were not good Stem Cell donors but would bring information to share at the Fall Health Fair. The contact did not bring the information.
Group 4 – historical workplan items that have been completed, deferred, or withdrawn
Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items 138 Prepare a report on ghost guns; engage in
legislative advocacy regarding ghost guns; and
incentivize ghost gun buybacks at the May
buyback event.
Dominguez
Tran
4/5/2022 An Information Memorandum was distributed on August 12, 2022. 139 Prepare Vision Zero Action Plan Tran 6/7/2022 February 2023 update: At the January 31, 2023 City Council budget hearing, the City Council supported staff's recommendation to drop this item from the priority list due to the expense of the study as well as the fact that many traffic safety initiatives and projects are already underway in the City of Milpitas.
140 Requested that the City have mini‐libraries in the
low‐income areas of the City.
Montano 4/20/2021 8/09/2021 Council voted 3‐1‐1 to move this item forward, staff to follow up with Vice Mayor Montano on specific vision. Staff met with the Vice Mayor. The City will continue to facilitate libraries as needed but will not take a lead role in funding or operating them.
Guidelines and information regarding little free libraries have been posted on the City's website.
141 Requested the City Attorney’s office explore
encampment ordinances form the City of
Oakland, Los Angeles, or other regional cities
and would like a discussion on the existing
policies to be brought back before the July
recess.
Tran 2/15/2022 4/19/2022 direct the City Attorney to make the recommended changes to the Municipal Code to remove and prohibit property in public. The ordinance was adopted by the City Council on September 20, 2022. The ordinance went into effect on October 20, 2022. 142 Requested the City create a youth scholarship
fund for under privileged kids to play sports
Montano 5/17/2022 As part of the adoption of the FY 2022‐23 Budget, the City Council allocated $20,000 for this program. Staff will bring forward a policy framework for this program for Council approval in September 2022. This item was approved by the City Council on October 18, 2022.
143 Requested the City extend the outdoor dining
options through March of next year
Phan 9/21/2021 Zoning Ordinance with new standards and regulations for Outdoor Dining adopted by Council on 12/06/2022.
144 Requested that staff study the placement of a
City sign for the Milpitas Police Department and
explore the cost of a new sign
Dominguez 1/18/2022 February 2023 update: Lighted signage for the Police Department and Public Works and IT was installed and completed the week of January 24th 2023. Landscaping was completed in the Summer of 2022. This item is completed
145 Review City policy on speed bumps Tran 12/15/2020 Presented to Transportation Subcommittee on 02/12/2021; voted on 3/16/2021 to revisit this item; on April 8, 2022 the Transportation Subcommittee provided input on a draft policy. on October 12, Subcommittee recommended bringing a policy amendment for full council consideration. On Nov 1, 2022, city council approved revised speed hump policy.
Group 4 – historical workplan items that have been completed, deferred, or withdrawn
Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items 146 Staff provide and explain the Project Homekey
Management Manual, see if the MOU is being
followed including forming an oversight
committee, and explore with County to have
check‐ins of the units. Dominguez indicated it
could be included in Council Member Chua's
recommendation. Mayor requested to include
County in discussion.
Dominguez 6/7/2022 The item was presented to the City Council in August 2022. 147 Look into the impact of and how the City can
compensate for the massive number of layoffs in
the Bay Area. Staff consider how the City can
help residents affected by layoffs, reach out to
those affected and show them city programs.
Vice Mayor Evelyn
Chua
12/6/2022 Prior update: Staff, in partnership with NOVAworks, provided information about past and upcoming layoffs, wage and labor data as well as job and career resources available to Milpitas residents and businesses at the Economic Development and Trade Commission meeting on January 9, 2023. City staff partnered with NOVAworks by promoting the layoff assistance webinars to assist with career transition and unemployment services and resources on January 24, February 7, February 21, May 23, and June 6. Staff will also promote the upcoming June 20 layoff assistance webinar. 148 Requested an appropriation in an amount not to
exceed $250,000 to procure a contract to
address the streetlights that are pending
fieldwork.
Tran 2/1/2022 Prior update: At this time, staff has sufficient Council approved resources to address the remaining streetlight outages; however, will bring relevant actions for Council consideration, if needed.
149 Gill Park and other park lighting Chua 2/28/2023 June 2023 update: On April 13, 2023, the City Manager's Office distributed an info memo with details on ARPA funding for park improvements as well as a list of parks with night use lighting in Milpitas.
150 Prepare a brief summary of previous Council
action related to Sunnyhills from the first
renewal to present day
Barbadillo 12/20/2022 June 2023 update: JMK Investments received preliminary approval February 9, 2023 and final confirmation of approval on March 7, 2023 from HUD on the renewal contract. 151 Provide information on the grant to the
Chamber of Commerce and Staff to meet with
Chamber to discuss ARPA funding
Barbadillo 2/7/2023 June 2023 update: On February 2, 2023, staff emailed Councilmember Barbadillo a Chamber of Commerce update and the City Council Info Memo issued on October 19, 2022 regarding the proposed ARPA funding of $200,000. Additionally, the City Council reallocated this funding to other programs.
152 City Manager to draft congratulatory letter to
new County sheriff and express support for
certain platforms
Chua 2/7/2023 June 2023 update: Completed and sent on February 22, 2023. 153 Establish a fund for real estate acquisitions Montano 6/7/2022 June 2023 update: The creation of a fund for land acquisitions was approved and added to the City's Fiscal Policies as part of the Fiscal Year 2023‐2024 Budget adoption on June 6, 2023.
Group 4 – historical workplan items that have been completed, deferred, or withdrawn
Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items 154 Crossing Guard Program ?? 1/31/2023 June 2023 update: Transitioning to a contract service effective 7/1/2023, pending approval of the contract at the 6/20/2023 City Council meeting.
155 City Manager to look into underutilized areas of
parks or a portion of parks not being used and
develop for use in the future.
Chua 8/16/2022 June 2023 update: At the February 7, 2023 City Council meeting this request was withdrwan as this review is available in the Parks Master Plan document. 156 Schedule an additional ADU workshop Chua 9/6/2022 June 2023 update: On May 13, 2023 an ADU workshop was held at the Milpitas Community Center by the nonprofit organization FAREPA Silicon Valley. 157 Staff explore eliminating or waiving the fee for
the gym at the Milpitas Senior Center
Chua 10/18/2022 June 2023 update: On April 18, 2023 the separate fee for the gym at the Milpitas Senior Center was removed as part of the City Council's adoption of the Fiscal Year 2023‐2024 Fees & Charges.
158 Look into bringing back a roller rink Montano 8/5/2021 June 2023 update: This will be part of the "retro milpitas" event in August 2023.
159 Look into opening up the Senior Center on
Saturdays for half a day
Chua 8/5/2021 June 2023 update: This was included as a proposal in the Adopted Fiscal Year 2023‐2024 Budget approved by the Mayor and City Council on June 6, 2023. 160 City Attorney or City Manager to draft a written
policy regarding foreign language spoken at the
dais
Chua 9/20/2022 June 2023 update: On February 21, 2023, the City Council approved amenedments to the City Council Procedures and Protocols Handbook to set forth the Council policy on language used at City Council meetings.
161 Establish State historical designation for the
Sunnyhills community
Tran 6/7/2022 November 2023 update: Request is being included with the Historic Resources Master Plan project approved as part of the 2023‐2027 Capital Improvement Program so this item is being deemed as closed.
162 Staff to provide information on a landmark
policy for the City of Milpitas
Tran 3/16/2021 November 2023 update: Request is being included with the Historic Resources Master Plan project approved as part of the 2023‐2027 Capital Improvement Program so this item is being deemed as closed.
163 Explore the policy for locking mechanisms on
shopping carts for large commercial businesses
Tran 4/19/2022 November 2023 update: Given the challenges and potential expenses of requiring existing owners to install locking mechanisms, staff is recommending closing this item and focusing efforts on (1) the City of Milpitas Cart Retrievel Program and (2) requiring new developments to install locking mechanisms.
164 Requested an appropriation in an amount not to
exceed $250,000 to procure a contract to
address the streetlights that are pending
fieldwork
Tran 2/1/2022 November 2023 update: This item is being recommened to be closed as, at this time, staff has sufficient Council approved resources to address the remaining streetlight outages; however, will bring relevant actions for Council consideration, if needed. 165 Review of commissioner's ability to release
funds (New Item)
Chua 9/5/2023 On September 19, 2023, Agenda Item C17, the Mayor and City Council approved a change to the Workplan for the Arts Commission. With this change, the authority to approve Milpitas Arts and Culture In‐Kind Grants is no longer delegated to the Arts Commission. The City Council will now be the final approval for this grant program.
Group 4 – historical workplan items that have been completed, deferred, or withdrawn
Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items 166 Request for Crossing Guards at McCandless and
Montague Expressway and review wages for
Crossing Guards
Montano 4/5/2022 November 2023 update: This item is completed. In August 2023, the City of Milpitas transitioned management of the crossing guard program to ACMS. The intersection of McCandless and Montague Expressway was included in the list of sites to be staffed as recommended by Council and the November 2022 Traffic Survey. 167 Info memo on lessons learned from Maui Fire
(New Item)
Chua 8/15/2023 On September 5, 2023, the Fire Department issued an informational memorandum on this topic.
168 Add larger electronic outdoor sign at Milpitas
Library
Montano 2/7/2023 postponed indefinitely at 6/20/2023 city council meeting as it was not prioritized 169 Amendment to the existing ordinance for third‐
party food delivery vendor services to prohibit
regulatory response fees
Phan 2/16/2021 November 2023 update: The City Attorney's Office has provided the City Counci with a confidential memorandum regarding potential legal issue and implementation of food delivery cap. At the June 2023 City Council prioritizatoin hearing, staff requested that further direction be provided to hire a consulant if this item is to continue to be evaluated.
There was no specific direction provided to continue this work at the June 2023 City Council hearing.
170 Request for the City to make the temporary third‐
party food delivery fee caps permanent and add
additional provisions for enforcement
Phan 11/16/2021 November 2023 update: The City Attorney's Office has provided the City Counci with a confidential memorandum regarding potential legal issue and implementation of food delivery cap. At the June 2023 City Council prioritizatoin hearing, staff requested that further direction be provided to hire a consulant if this item is to continue to be evaluated.
There was no specific direction provided to continue this work at the June 2023 City Council hearing.
171 Identify a month and day to celebrate an
International Cultural Festival on Main Street.
Lien 2/7/2023 postponed indefinitely at 6/20/2023 city council meeting as it was not prioritized 172 Navigation Center Montano 2/28/2023 postponed indefinitely at 6/20/2023 city council meeting as it was not prioritized 173 Appraise City owned parcels 2 & 3 on Main
Street
Montano 4/18/2023 postponed indefinitely at 6/20/2023 city council meeting as it was not prioritized 174 Potential Safe Parking Site Montano 6/20/2023 Shifted to Group 4 (withdrawn) as this item was not prioritzed at the 11/14/2023 City Council meeting.
175 City Hall Entrance Public Art Montano 9/5/2023 Shifted to Group 4 (withdrawn) as this item was not prioritzed at the 11/14/2023 City Council meeting.
176 Parade on Main Street Montano 11/7/2023 Shifted to Group 4 (withdrawn) as this item was not prioritzed at the 11/14/2023 City Council meeting.
177 Affordable Housing Ordinance Change Montano 9/5/2023 Shifted to Group 4 (withdrawn) as this item was not prioritzed at the 11/14/2023 City Council meeting.
Group 4 – historical workplan items that have been completed, deferred, or withdrawn
Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items 178 Evaluation of Milpitas Sports Center for
additional indoor pickleball location
Chua 8/2/2023 February 2024 Update: Staff has reviewed the idenfitied location and determined that this specific room is not suitable for pickleball. Staff will close out this particualr request, however staff will still track the priority for increased pickleball facilities in Milpitas in the "pickleball pilot program" line item on this spreadsheet. 179 Evaluation of Facilities that are not named and
CIP Program Update
Phan 9/19/2023 February 2024 Update: Staff received clarification from Councilmember Phan at the January 23, 2024 City Council meeing to focus this request on the library and this item is being tracked on a separate line item. Additionally, a status of key CIP projects are included in the City Manager's bi‐weekly report. This item will be closed out.
180 Retail Theft: Provide review of what is being
worked on locally versus State
Barbadillo 10/3/2023 February 2024 update: After consultation with the Police Department, CAO has determined that there is not a viable legislative solution for retail theft at the municipal level. PD, CAO, and CMO are working on a means of education for retailers regarding retail theft. This effort is being tracked as part of the "Workshop for Retailers" item that is being tracked separately on this priority list so this specific line item will be closed out
181 Provide Information on City's Gray Water Rebate
Program and Options
Montano 10/17/2023 February 2024 Update: On November 7, 2023 a city council agenda report was approved with information and a contract amendment for the City's relationship with Valley Water regarding our water conservation partnership, including the gray water program. The City continues to partner with Valley
Water on the grey water program rebate. Given this continued relationship, this item will be closed out. Further information can be found here: www.valleywater.org/saving‐ water/rebates‐surveys/graywater‐rebate
182 Police Substation Feasibility Analysis in Metro
Area
Montano 2/28/2023 February 2024 update: An informational memorandum has been distributed for this project in February 2024. This project will continue to be tracked as part of future public infrastructure needs in the Metro Area. Since this task (info memo) has been completed, this item will be closed out from this tracking list 183 Create a plan for future solar paneling at City
facilities
Montano 3/1/2022 February 2024 Update: As funding was not received in calendar year 2023 for a Federal earmark staff and staff is not working on any specific new projects, staff is recommending that this line item be closed out at this time. Staff will continue to pursue options to increase solar on facilities as noted in the November 2023 update.
184 Explore an ordinance or policy to reduce thefts
and increase security in the commercial retail
parking areas
Chua 4/5/2022 February 2024 Update: Preliminary Crime Statistics indicate a 24.4% reduction in property crime. The data suggests existing police department strategies are effective. Staff is recommeding that this item be closed out and that the efforts to work with our community on reducing theft in commercial and retail parking areas be tracked as part of the retail workshops that have been added to this priority list for tracking Group 4 – historical workplan items that have been completed, deferred, or withdrawn
Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items 185 Staff to create a plan on how to increase the
number of local businesses doing business with
the City
Chua 4/6/2021 February 2024 update: See update to prior item titled "City Manager to look into implementing a workshop for small businesses on the bidding process for projects in the city." This item will be move to the "closed" list and tracked/combined with this item 186 Revisit solicitation ordinance Barbadillo 4/16/2024 Shifted to Group 4 (withdrawn) as this item was not prioritzed at the 6/11/2024 City Council meeting.
187 Strengthening of No Smoking ordinance Chua 5/7/2024 Shifted to Group 4 (withdrawn) as this item was not prioritzed at the 6/11/2024 City Council meeting.
188 Tobacco Ordinance Review Chua 5/7/2024 Shifted to Group 4 (withdrawn) as this item was not prioritzed at the 6/11/2024 City Council meeting.
189 Animal Cruelty Ordinance Chua 5/21/2024 Shifted to Group 4 (withdrawn) as this item was not prioritzed at the 6/11/2024 City Council meeting.
190 Arts month: wants to recommend that we
have an arts month exhibit for
commissioners to showcase art
Chua 3/5/2024 Shifted to Group 4 (withdrawn) as this item was not prioritzed at the 6/11/2024 City Council meeting.
191 Veteran Banner program Chua 3/19/2024 Shifted to Group 4 (withdrawn) as this item was not prioritzed at the 6/11/2024 City Council meeting.
192 Citywide Banner Program Chua 5/7/2024 Shifted to Group 4 (withdrawn) as this item was not prioritzed at the 6/11/2024 City Council meeting.
193 Review of a potential catalytic converter
ordinance
Chua 2/20/2024 Shifted to Group 4 (withdrawn) as this item was not prioritzed at the 6/11/2024 City Council meeting.
194 Accessory Dwelling Unit Ordinance to Allow
Condominium Conversions
Chua 3/5/2024 Shifted to Group 4 (withdrawn) as this item was not prioritzed at the 6/11/2024 City Council meeting.
195 Update the Commissioner Handbook to
include an option for outgoing
commissioners to make presentations to
other commissions
Chua 1/23/2024 June 2024 Update: Revised Handbook adopted by City Council on March 19, 2024 196 Workshop for retailers focusing on best
practices and safety with plans for quarterly
sessions (completed)
Chua 1/23/2024 June 2024 Update: This item is completed. On March 22nd, the police department held a community forum at the Seasons Market Place (Seafood City) in cooperation with the Santa Clara County District Attorney's Office to discuss crime trends and organized retail theft. This event cost approximately $800 to host and consumed significant police department resources and staff time to complete. Future event of this magnatude would require funding. Due to staffing constraints, it is recommended that future forums be reduced in size and provided at the request of the business community. When staffing within the police department improves, the police department will evaluate hosting additional events on a more regular basis.
Group 4 – historical workplan items that have been completed, deferred, or withdrawn
Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items 197 Explore Ordinance for Residential Home
Solicitors (completed)
Barbadillo 10/3/2023 June 2024 Update: This item was brought forward to the City Council for consideration on April 2, 2024. The City Council determined to not proceed with the ordinance, which completed this item. This item was referred again by councilmember Barbadillo on April 16, 2024. This line item will be shown as completed, however the new referral that was made on April 16, 2024 will be tracked as a separate line item for potential prioritization. 198 Satellite Consulate Office (completed) Montano 2/28/2023 June 2024 update: Economic Development and Recreation and Community Services staff coordinated a service on April 13, 2024 for a Consular Outreach Mission at the Community Center Auditorium.
199 Discuss converting vacant lot that was a
basketball court into a community garden at
Vasona and Adobe (completed).
Montano 8/16/2022 June 2024 update: As funding for this analysis was not provided in the Fiscal Year 2024‐2025 CIP process, staff has deemed this item completed for the time being. It is possible that staff can review this location again in the future for potential improvements.
200 Recognize March as national endometriosis
month
Phan 3/5/2024 June 2024 update: This item was completed. March was recognized as National Endometriosis month at the March 19, 2024 City Council meeting. 201 Letter to County regarding horseriding Chua 5/21/2024 September 2024 update: This item is completed. The letter sent to County on 6/7/2024.
June 2024 update: Staff is working on a letter to the County and expects it to be send by mid June 2024.
202 Adopt a resolution supporting the Build the
Future Santa Clara County (childcare)
Campaign
Phan 8/5/2024 September 2024 Update: This item is completed. A resolution was approved by the Mayor and City Council on August 20, 2024.
203 Solicitation Ordinance ‐ bring back prior
version to council
Barbadillo 8/21/2024 September 2024 Update: This item is completed. On September 3, 2024 the Mayor and City Council adopted an ordinance prepared by the City Attorney's Office. 204 Community Advisory Commission: Change
focus to housing
Chua 4/2/2024 September 2024 Update: This item is completed. On August 13, 2024 the Mayor and City Council approved changing the name of the Community Advisory Commission to the Community Housing Commission.
205 Explore possibility of naming the County
library on Main Street
Phan 1/23/2024 September 2024 Update: This item is compeleted. On September 3, 2024, the Mayor and City Council adopted the name "Milpitas Jose Esteves Library".
However, the funding and installation of the sign on the exterior of the buiding will be tracked as a separate item moving forward.
Group 4 – historical workplan items that have been completed, deferred, or withdrawn
Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items 206 Staff to complete analysis if, working with
the County, it would be beneficial to have a
location where residents can pickup Narcan
(completed)
Chua 9/5/2023 September 2024 Update: Based on current opioid OD statistical trends for Milpitas, staff is confident that there are adequate opportunites for members of the community to access Naloxone. These access points include a mail‐in program for residents of Santa Clara County, sponsered by the Santa Clara County Opioid Prevention Project (SCCOOPP). Additionally, the County Public Health website lists several locations throughout the County that readily provide Naloxone to anybody, no questions asked. Lastly, the Milpitas Fire and Police Departments have taken a proactive approach to preventing Opioid ODs through the active deployment of Naloxone on all fire and police vehicles throughout the City. Without doubt, these actions have saved lives throughout the community.
207 City Employment Job Fair at City Hall
(completed)
Chua 5/2/2023 September 2024 Update: This is complete. Human Resources conducted a recruitment tabling event at a Community Concert in Starlite park In June 2024.
City Staff talked with attendees about job opportunities, signed people up for job alerts, and provided department information and give aways. The department will do more of these recruitment activities in the community (partnering with City departments) in the next year. An opportunity with the Library is already being planned.
208 Create a compassion fund for Milpitas
residents
Montano 9/3/2024 September 2024 update: After further discussions with Mayor Montano prior to the 9/17/2024 City Council meeting, this item was dropped from consideration as the underlying reason it was being raised had been resolved. 209 Revise the rental assistance yearly cap from
$5,000 to approximately $3,500 to $3,800
per family
Montano 9/3/2024 September 2024 update: This item was not prioritized at the September 17, 2024 meeting so it has been moved to the "completed" list".
210 Impact fees for car transports Carmen
Montano
11/19/2025 was not prioritized, move to attachment 3
211 Review of traffic conditions at Edsel and
Roswell
Carmen
Montano
10/1/2024 was not prioritized, move to attachment 3
212 Pickleball Feasibility Study at Dixon Landing
Park
Carmen
Montano
10/15/2024 was not prioritized, move to attachment 3
Group 4 – historical workplan items that have been completed, deferred, or withdrawn
Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items 213 Communicate Need for Weeds to be Cleared
on Montague Expressway to County (prior
name as: Send letter to County Supervisor
Otto Lee re: weeds on Montague)
(complete)
Carmen
Montano
8/13/2024 This is completed but will continue to be monitored. County staff was contacted and following this they clearned the weeds on Montague Expressway median islands within their jurisdiction.
214 Recognize local 2024 Olympians with ties to
Milpitas (complete)
Carmen
Montano
8/5/2024 This is completed. Recognition was provided at the October 15, 2024 City Council meeting.
215 Request that the Arts Commission explore
alternatives for future of statue in front of
City Hall (to be removed - former City
Councilmember)
Anthony Phan 1/30/2024 Per City Council policy, this item is being removed from consideration, unless it is sponsored by an existing Councilmember.
216 Charter City Evaluation (to be removed -
former City Councilmember)
Anthony Phan 9/5/2023 Per City Council policy, this item is being removed from consideration, unless it is sponsored by an existing Councilmember.
217 Look into defining either a
standalone teen center or updating
information to indicate the Senior Center
also functions as a Teen Center (complete)
Evelyn Chua 9/20/2022 Starting in June 2024 staff launched a Teen Center Everywhere campaign and have successfully brought back sport drop in programming to teen programs, as well as a series of meet ups around Milpitas. programming was successful, with many trips, classes, meet ups and sports drop‐in sessions at full capacity. The summer MYF program, held out of the center and run by Teen Center staff, had one of their best sessions yet. Center programs, events and workshops for the new school year, included increased collaboration with high school clubs, a Halloween event, and financial aid workshops for college preparedness.
218 Have a picture of Albert Vogel Sr. put up in
the Senior Center & Include Maria Lemery
on the Mural in front of the Senior Center
(complete)
Carmen
Montano
10/19/2021 &
8/17/2021
Portraits of Albert Vogel Sr. and Maria Lemery were installed in late December 2024. Staff is discussing a small reception for the pieces. 219 Memorial Plaque in honor of youth
skateboarder that passed away (complete)
Carmen
Montano
6/7/2022 The memorial plaque was installed and a unveiling ceremony was held on November 2, 2024.
220 Impact Fees for car transports (not
prioritized)
Carmen
Montano
11/19/2024 Not prioritized.
221 Review of traffic conditions at Edsel and
Roswell (not prioritized)
Carmen
Montano
10/1/2024 Not prioritized.
Group 4 – historical workplan items that have been completed, deferred, or withdrawn
Attachment 3
List of Historical Completed, Postponed or Withdrawn Workplan Items 222 Pickleball Feasibility Study at Dixon Landing
Park (not prioritized)
Carmen
Montano
10/15/2024 Not prioritized.
Group 4 – historical workplan items that have been completed, deferred, or withdrawn