JOINT MEETING OF THE MILPITAS CITY
MAILPIT
COUNCIL, HOUSING AUTHORITY, AND
PUBLIC FINANCING AUTHORITY
CALIFORNIA
MINUTES
TUESDAY, JUNE 17, 2025
The City Council of the City of Milpitas convened on the regular City Council meeting day in a Joint Meeting of he Milpitas City Council, Housing Authority, and Successor Agency on June 17, 2025, in the City Counc Chamber, 455 E. Calaveras Blvd, Milpitas, CA, and via teleconference/Zoom webinal CALL MEETING TO ORDER by Mayor and ROLL CALL by City Clerk Mayor Montano called the Regular City Council meeting to order at 4:30 PM. Roll Call was taken by City Clerk Guzzetta.
PRESENT: Mayor Montano, Vice Mayor Barbadillo (4:43 PM), Councilmember Chua, Councilmember Lam, Councilmember Lien
ABSENT: None.
AB 2449
Consider Councilmember William Lam's Request to Appear Remotely Pursuant to AB 2449 and Authorize the Council to Accept Public Comments Remotely at the June 17, 2025, Meeting of the Milpitas City Council (Staff Contact: Christopher Creech, Acting City Attorney, 408-586- 3040; and Suzanne Guzzetta, City Clerk, 408-586-3001)
Acting City Attorney Creech introduced the item, noting that Councilmember Lam was requesting to appear under AB 2449 due to illness.
After discussion, motion: to receive disclosure from Councilmember Lam regarding the nature of the emergency or just cause circumstances and approve remote appearance for Councilmember Lam pursuant to AB 2449.
Motion/Second: Councilmember Chua / Mayor Montano
Motion carried by the following:
AYES: Mayor Montano, Councilmember Chua, Councilmember Lam, Councilmember Lien NOES: None
ABSENT: Vice Mayor Barbadillo
ADJOURN TO CLOSED SESSION
Acting City Attorney Creech briefed the City Council on the items on the Closed Session agenda.
Mayor Montano opened the floor for public comment on the closed session items. There were no public speakers. The City Council adjourned to Closed Session at 4:34 PM. (a) CONFERENCE WITH LEGAL COUNSEL
Pursuant to Government Code Section 54956.9(d) (1)
Existing Litigation: Christina Hem vs. City of Milpitas, WCAB Case Nos. ADJ17876634 and ADJ17876637
June 17, 2025 Milpitas City Council Minutes Page 1
(b) CONFERENCE WITH LEGAL COUNSEL
Pursuant to Government Code Section 54956.9(d) (1)
Existing Litigation: McHarris vs. City of Milpitas, Santa Clara County Superior Court Docket No. 23-CV- 427505
(c) CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency's Designated Representative(s): Rick Bolanos, Liebert Cassidy Whitmore Employee Organization(s): Professional and Technical Employees, Mid-Management and Confidential Employees, Milpitas Employees Association, Unrepresented Employees (d) PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957(b)(1)
Employee Position: City Manager
CLOSED SESSION ANNOUNCEMENT:
The City Council reconvened in open session at 7:00 PM. Acting City Attorney Creech reported there was nothing to announce from the closed session.
PLEDGE OF ALLEGIANCE
Vice Mayor Barbadillo led the Pledge of Allegiance.
INVOCATION
Mayor Montano delivered the invocation.
PRESENTATIONS
Mayor Montano, joined by the City Council, presented a proclamation in recognition of National Parks and Recreation Month and Certificates of Recognition to performers from the City's Black April event.
PUBLIC FORUM
There were the following public speakers:
1. Bhupendra Kumal
2. Krunal Shah
3. Ranya Zhang
4. Hanyi Yuan
5. Voltaire Montemayor
6. Annie Yu
ANNOUNCEMENT OF CONFLICT OF INTEREST AND CAMPAIGN CONTRIBUTIONS Acting City Attorney Creech asked the Mayor and City Councilmembers if they had any personal conflicts of interest. By roll call, there were no conflicts of interest. Acting City Attorney Creech asked the Mayor and City Councilmembers if they had any reportable campaign contributions. By roll call, there were no reportable campaign contributions.
June 17, 2025 Milpitas City Council Minutes Page 2
READING OF THE CITY COUNCIL CODE OF CONDUCT
Councilmember Lam read the City Council Code of Conduct.
APPROVAL OF AGENDA
After discussion, motion: to approve the agenda.
Motion/Second: Councilmember Chua / Vice Mayor Barbadillo Motion carried by the following:
AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None
CONSENT CALENDAR
Vice Mayor Barbadillo asked to pull Item C7, and Mayor Montano pulled Items C17 and C28.
There were the following public speakers:
1. Voltaire Montemayor
After discussion, motion: to approve the Consent Calendar with Items C7, C17 and C28 to be heard separately.
Motion/Second: Councilmember Chua / Vice Mayor Barbadillo Motion carried by the following:
AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None
Receive City Council Calendar of Meetings (Staff Contact: Suzanne Guzzetta, City Clerk, 408- 586-3001)
Received City Council Calendar of Meetings for June, July and August 2025.
Approve City Council Meeting Minutes (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586- 3001)
Approved City Council Meeting minutes of June 3, 2025.
Receive the Preview List of Anticipated Items for the Next Regular City Council Meeting (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Receive the list of anticipated agenda items for the next regular City Council meeting.
4. Receive and Review the List of Agenda Items Requested by City Councilmembers (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Receive the list of items that have been requested by City Councilmembers and received consensus in previous meetings to date.
5. Setting a Salary Range for the Position of City Attorney (Staff Contact: Matt Cano, Assistant City Manager, 408-586-3012)
June 17, 2025 Milpitas City Council Minutes Page 3
Adopted Resolution No. 9430 amending Resolution No. 1626, the Classification Plan, to adjust the Salary Schedule for the classification of City Attorney.
6. Consider Recommendations from Mayor Montano for Appointments to City Commissions (Contact: Mayor Montano, 408-586-3024)
Receive Mayor Montano's recommendations and approve and confirmed the following recommendations for appointments to City Commissions:
Arts Commission:
1. Appoint Sujata Tibrewala as Alternate No. 1 with an unexpired term ending October 2027.
Community Housing Commission:
1. Appoint Tristan Sanders to a full voting seat with an unexpired term ending January 2026.
2. Appoint Vianca Urquico to a full voting seat with an unexpired term ending January 2027.
Library and Education Advisory Commission:
1. Reappoint Nonie McDonald to a full voting seat with a term ending June 2028.
2. Appoint Jared Mohammed as Alternate No. 1 with a term ending June 2028.
3. Appoint Anaya Gandhi as Non-Voting Student Member with a term ending June 2028.
Parks, Recreation and Cultural Resources Commission:
1. Reappoint Rondi Jackson to a full voting seat with a term ending June 2028.
2. Reappoint Olania Castillo to a full voting seat with a term ending June 2028.
3. Appoint Prashanth Kumar to a full voting seat with a term ending June 2028.
4. Appoint Nasir Lalani as Alternate No. 1 with a term ending June 2028.
Public Safety and Emergency Preparedness Commission:
1. Reappoint Don Clendenin to a full voting seat with a term ending June 2028.
2. Reappoint Jonathan Nakapalau to a full voting seat with a term ending June 2028.
3. Reappoint Michael Berryhill to a full voting seat with a term ending June 2028.
Reappoint Evan Gan to a full voting seat with a term ending June 2028.
5. Reappoint Andrew Luu as Alternate No. 1 with a term ending June 2028.
6. Appoint Art Bajaj as Alternate No. 2 with an unexpired term ending June 2026.
Science, Technology & Innovation Commission:
1. Appoint Tarun Baja as Alternate No. 2 to an unexpired term ending January 2026.
7. Authorize and Approve Travel Requests for Mayor Montano, Councilmember Chua, Councilmember Lien and Councilmember Lam to Long Beach, CA for the League of California Cities 2025 Annual Conference and Expo (Staff Contact: Matt Cano, Assistant City Manager, 408-586-3012)
Item pulled from Consent Calendar.
Adopt a Resolution Delegating Authority to the City Manager, or Designee, to Approve and Execute Project-Related Documents and Urgent Administrative Items During the City Council Summer Recess (Staff Contact: Matt Cano, Assistant City Manager, 408-586-3012) Adopted Resolution No. 9431/HA 34 delegating authority to the City Manager, or designee, to approve and execute project-related documents, including contract documents and urgent administrative items during the City Council and City of Milpitas Housing Authority summer recess from June 18, 2025 through August 12, 2025.
June 17, 2025 Militas City Council Minutes Page 4
9. Authorize a Commercial Lease Agreement for Carstar Espana's at 1488 South Main Street (Staff Contact: Alex Andrade, Economic Development & Strategic Initiatives Director, 408-586-3046) Authorized the City Manager, or their designee, to negotiate and execute a Commercial Lease Agreement with Carstar Espana's on City-owned property located at 1488 South Main Street in the amount of $269,280 for a 3-year term.
10. Adopt Resolutions to Approve the Continued Investment of Monies in the Local Agency Investment Fund and Designation of Officers Authorized to Sign on the Account (Staff Contact:
Luz Cofresí-Howe, Finance Director, 408-586-3111)
(1) Adopted Resolution No. 9432 of the Milpitas City Council to authorize the continued investment of monies in the Local Agency Investment Fund and designation of officers authorized to sign on the respective accounts; and (2) Adopted Resolution No. PFA 30 of the Board of Directors of the Milpitas Public Financing Authority to approve continued investment of monies in the Local Agency Investment Fund and designation of officers authorized to sign on the respective accounts.
11. FY 2024-25 3rd Quarter Financial Status Report for the Quarter Ended March 31, 2025 (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111) Reviewed the FY 2024-25 Quarterly Financial Status Report for the quarter ended March 31, 2025.
12. Adopt a Resolution Designating Authorized Agents for Certain Federal or State Financial Assistance (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111) Adopted Resolution No. 9433 in the form specified by the California Governor's Office of Emergency Services (Cal OES) Form 130, designating the City Manager, Assistant City Manager and Finance Director as Authorized Agents to receive federal or state financial assistance under the Stafford Act and/or the California Disaster Assistance Act.
13. Authorize the City Manager to Negotiate and Execute an Amendment to the Agreement with WeHOPE for Homeless Outreach, Assessment, and Case Management Services (Staff Contact:
Luz Cofresi-Howe, Finance Director, 408-586-3111; and Matt Cano, Assistant City Manager, 408- 586-3012)
(1) Authorized the City Manager, or designee, to amend the Professional Services Agreement with WeHOPE for additional funding in the amount of $203,033 for homeless outreach, assessment, and case management services, (2) Authorized the appropriation of $203,033 from the Homelessness Prevention and Unhoused Services Grant; and (3) Authorized the City Manager, or designee, to execute the contract with WeHOPE.
14. Approve a Budget Appropriation from the Housing Authority Fund and Negotiate and Execute an Amendment to the Agreement with HouseKeys for the Administration of the City's Below Market Rate Homeownership Program (Staff Contact: Matt Cano, Assistant City Manager, 408- 586-3012
(1) Authorized the City Manager, or designee, to negotiate and execute an amendment to the Professional Services Agreement (Agreement) with HouseKeys Inc. to exercise the remaining options of the Agreement, extending the term for three (3) additional years through June 30, 2028, in an amount not to exceed $600,000 for the additional years of service, for a revised total compensation not to exceed amount of $1,000,000 for the full five-year term of the Agreement; and (2) Approved and appropriated $200,000 from the Housing Authority Fund for the FY 2025-26 period of the agreement, with funding for the remaining term of the agreement subject to appropriation.
June 17, 2025 Militas City Council Minutes Page 5
15. Authorize the Executive Director of the Milpitas Housing Authority to Exercise the Option to Purchase the Below Market Rate Unit at 1377 Coyote Creek Way and Execute the Necessary Documents (Staff Contact: Matt Cano, Assistant City Manager, 408-586-3012) Authorized the Executive Director of the Militas Housing Authority, or designee, to exercise the option to purchase the Below Market Rate (BMR) Unit at 1377 Coyote Creek Way and execute the necessary documents to repurchase this property.
16. Adopt a Resolution to Accept the Improvements, Authorize the City Engineer to file a Notice of Completion, and issue a Notice of Final Acceptance after the One-Year Warranty of Council Chamber Audio-Visual System Replacement, CIP No. 3498 (Staff Contact: Daniel Nam, Information Technology Director, 408-586-2712)
Adopted Resolution No. 9434 to accept the improvements, authorize the City Engineer to file a Notice of Completion, and issue a Notice of Final Acceptance after the one-year warranty of Council Chamber Audio-Visual System Replacement, CIP No. 3498.
17. Authorize the City Manager to Negotiate and Execute an Amendment to the Agreement with Ascent Environmental for Consultant Services Related to Preparation of the Gateway-Main Street Specific Plan (Staff Contact: Jay Lee, Planning Director, 408-586-3077) Item pulled from Consent Calendar
18. Approve a Waiver to the Competitive Procurement Process for Crossing Guard Services and Authorize the City Manager to Negotiate and Execute an Amendment to the Master Services Agreement for Grossing Guard Services with All-City Management Services, Inc. (Staff Contact:
Luz Cofresi-Howe, Finance Director, 408-586-3111; and Jared Hernandez, Chief of Police, 408- 586-2406)
(1) Approved a waiver to the competitive procurement process for Crossing Guard Services; and (2) Authorized the City Manager, or designee, to negotiate and execute an amendment to the Master Services Agreement for Crossing Guard Services with All-City Management Services, Inc. to extend the term of the Agreement for one additional year through July 31, 2026 in an amount not to exceed $873,464 for the additional year of services for a revised total not-to-exceed amount of $2,482,913 for the full three-year term.
19. Adopt a Resolution to Accept the Improvements, Authorize the City Engineer to File a Notice of Completion and Issue a Notice of Final Acceptance After the One-Year Warranty for ARPA Parks Rehabilitation, CIP Nos. 3500, 3501, 5110 (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602; and Michael Silveira, City Engineer, 408-586-3303) Adopted Resolution No. 9435 to accept the improvements and authorize the City Engineer to file a Notice of Completion and issue a Notice of Final Acceptance after the one-year warranty for ARPA Parks Rehabilitation, CIP Nos. 3500, 3501, 5110.
20. Authorize the City Manager to Execute an Improvement Agreement with Stratford School, Inc. at 1323 Great Mall Drive (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602; and Michael Silveira, City Engineer, 408-586-3303)
Authorized the City Manager, or designee, to execute an improvement agreement with Stratford School, Inc. for the construction of public improvements at 1323 Great Mall Drive.
21. Authorize the City Manager to Amend the Purchase Order for On-Call Repairs, and Negotiate and Execute an Amendment to the Agreement with Environmental Systems, Inc. for the City June 17, 2025 Militas City Council Minutes Page 6
Heating, Ventilation, and Air Conditioning Systems (Staff Contact: Luz Cofresi-Howe, Finance Director, 408-586-3111; and Christian Di Renzo, Public Works Director, 408-586-2602) Authorized the City Manager, or designee, to (1) Amend the Purchase Order with Environmental Systems, Inc. for as-required repairs of the City heating, ventilation, and air conditioning systems to add $150,000 for a revised not-to-exceed amount of $250,000 and extend the term through September 30, 2027, subject to the appropriation of funds; and (2) Negotiate and execute an amendment to the Maintenance Services Agreement for the City heating, ventilation, and air conditioning systems to extend the term of the Agreement through September 30, 2027, subject to the appropriation of funds.
22. Adopt a Resolution Approving an Amendment to the Water Supply Agreement Between the City and County of San Francisco and Wholesale Customers in Alameda County, San Mateo County, and Santa Clara County (Staff Contact: Christian Di Renzo, Public Works Director, 408-586- 2602)
(1) Adopted Resolution No. 9436 authorizing the City Manager, or designee, to execute an amendment to the Water Supply Agreement between the City and County of San Francisco and wholesale customers in Alameda County, San Mateo County, and Santa Clara County; and (2) Adopted Resolution No. 9437 to approve the updated Tier 2 Drought Response Implementation Plan.
23. Adopt a Resolution to Authorize Continued Utilization of Leased Vehicles Under the Master Equity Lease Agreement with Enterprise Fleet Management, Inc. (Staff Contact: Luz Cofresi- Howe, Finance Director, 408-586-3111; and Christian Di Renzo, Public Works Director, 408-586- 2602)
Adopted Resolution No. 9438 to (1) Authorize continued utilization of leased vehicles under the Master Equity Lease Agreement with Enterprise Fleet Management, Inc., subject to appropriation of funds; and (2) Authorize the Purchasing Agent, or designee, to sign lease ordering documents and update the applicable Lease Schedule as required.
24. Accept Grants from Silicon Valley Clean Energy Member Agency Grant Program and Authorize the Purchase of Ford F-150 Lightning Vehicles (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602)
(1) Accepted grant funding from Silicon Valley Clean Energy Member Agency Grants program in the amount of $372,233 for the non-competitive grant and $502,000 for the competitive grant for a total of $874,233; (2) Authorized the City Manager to execute two grant agreements with Silicon Valley Clean Energy; and (3) Approved the purchase of up to five (5) Ford F-150 Lightning Vehicles, and authorize the City Manager to negotiate and execute any documents necessary to effectuate the purchase.
25. Receive an Update on Emergency Water Main Repairs at Curtis Avenue and Yosemite Avenue and Determine that the Condition No Longer Constitutes an Emergency (Staff Contact:
Christian Di Renzo, Public Works Director, 408-586-2602) (1) Received an update on the emergency water main repairs at 330 Curtis Avenue (Recycled Water Main) and 878 Yosemite Avenue (Potable Water Main); and (2) Determined by a four-fifths vote that the condition no longer constitutes an emergency and, therefore, terminate the emergency declaration.
26. Authorize the City Manager to Negotiate and Execute a Public Art Agreement with Vickie Jo Sowell for Historical Park Markers (Staff Contact: Renee Lorentzen, Recreation and Community Services Director, 408-586-3409)
Authorized the City Manager, or designee, to negotiate and execute a Professional Services Agreement with Vickie Jo Sowell for a term of one year in an amount not to exceed $100,000, for June 17, 2025 Milpitas City Council Minutes Page 7
historical park markers to be fabricated and installed in Bob McGuire Park, Fredrick Creighton Park, Delano Manongs Park, Peter Gill Park, Jose Higuera Adobe Park, Murphy Park, and Sunnyhills Albert Augustine Jr. Memorial Park.
27. Authorize the City Manager to Negotiate and Execute an Agreement with RecTrac, LLC dba Vermont Systems for Recreation Management Software (Staff Contact: Luz Cofresi-Howe, Finance Director, 408-586-3111; and Renee Lorentzen, Recreation and Community Services Director, 408-586-3409)
Authorized the City Manager, or designee, to negotiate and execute a Software License and Professional Services Agreement with RecTrac, LLC dba Vermont Systems for Recreation Management Software, including related professional services and as-required hardware, for an initial three-year term and a maximum compensation of $140,000, subject to the appropriation of funds.
28. Authorize the City Manager to Negotiate and Execute an Amendment to the Agreement for Asian-Inspired Congregate Nutritious Meals Services with Moonchef, LLC (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111; and Renee Lorentzen, Director of Recreation and Community Services, 408-586-3409)
Item pulled from Consent Calendar.
PUBLIC HEARINGS
29. Adopt a Resolution to Confirm the 2025 Weed Abatement Assessment Report (Staff Contact:
Arthur Belton, Deputy Fire Chief / Fire Marshal, 408-586-3384) Deputy Fire Chief Belton presented the report.
Mayor Montano opened the public hearing.
There were the following public speakers:
1. Voltaire Montemayor
Mayor Montano closed the public hearing.
Vice Mayor Barbadillo asked for clarification on the costs associated with abatement.
After discussion, motion: to Conduct a public hearing and adopted Resolution No. 9439 confirming the 2025 Weed Abatement Assessment Report and Assessment List to be entered into the tax assessment rolls..
Motion/Second: Councilmember Chua / Councilmember Lien
Motion carried by the following:
AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None
30. Adopt a Resolution Certifying the City of Milpitas Sewer System Management Plan (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602) Interim City Manager Santana introduced the item. Public Works Director Di Renzo presented the report.
June 17, 2025 Milpitas City Council Minutes Page 8
Mayor Montano opened the public hearing.
There were the following public speakers:
1. Voltaire Montemayor
Mayor Montano closed the public hearing.
Councilmember Chua inquired whether there were statistics available on how many sewer spills had occurred. Public Works Director Di Renzo responded that they do have such statistics, noting that the city is trending much better than the state average and that there had not been a Category 1 spill recently.
Mayor Montano asked about common causes of sewer spills and public education efforts. Public Works Director Di Renzo explained that FOG buildup and root intrusions were primary causes, and the department conducts outreach through various channels to educate residents on proper disposal practices.
After discussion, motion: to adopt Resolution No. 9440 certifying the City of Milpitas' Sewer System Management Plan.
Motion/Second: Mayor Montano / Vice Mayor Barbadillo
Motion carried by the following:
AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None
COMMUNITY DEVELOPMENT
31. Adopt a Resolution Accepting Metropolitan Transportation Commission's Transit-Oriented Communities Planning and Implementation Projects Grants (Staff Contact: Jay Lee, Planning Director, 408-586-3077)
Planning Director Lee presented the report.
There were the following public speakers:
1. Anil Babbar
2. Voltaire Montemayor
Councilmembers elaborated on various concerns regarding the Metropolitan Transportation Commission's (MTC) Transit-Oriented Communities (TOC) policy. Vice Mayor Barbadillo raised specific issues, inquiring about a project in San Jose that reportedly received significant funding under TOC guidelines. He questioned whether accepting smaller grants might inadvertently bind Militas to unexpected future commitments or obligations that could arise from the TOC policy. Councilmember Chua expressed concern about committing to a resolution amid ambiguity surrounding the policy and the fear of relinquishing local control over land use decisions. Councilmember Lam voiced his uncertainty regarding why individual cities were tasked with undertaking the study instead of TC commissioning their own consultant to execute it, suggesting that the indirect process might complicate rather than simplify grant facilitation.
Planning Director Lee responded to these concerns by detailing recent communications with MTC. He reiterated that the resolution under consideration only affirms the city's intent to complete the specific scope of work outlined in the grant, such as studying increased commercial density in the BART station June 17, 2025 Milpitas City Council Minutes Page 9
area and developing transportation demand management strategies. He assured the council that accepting the grant would not equate to a commitment to the entire suite of TOC policies. Planning Director Lee emphasized that MTC had provided written confirmation that the grant funding is not contingent on the adoption of any specific deliverables developed through the grant's work, allowing Milpitas to retain full local control over land use decisions.
Council Member Chua made a motion: to deny adoption of the resolution accepting the MTC grant.
Councilmember Lien seconded the motion.
Upon a call for the question, the motion failed by the following vote:
AYES: Councilmember Chua, Mayor Montano.
NOES: Councilmember Lam, Councilmember Lien, Vice Mayor Barbadillo Mayor Montano made a motion: to table the item for further discussion and information gathering. Vice Mayor Barbadillo seconded the motion.
Motion/Second: Mayor Montano / Vice Mayor Barbadillo
The motion passed by the following vote:
AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None
32. Receive an Update on the Milpitas SMART Program and Consider Approving Bridge Funding (Staff Contact: Jay Lee, Planning Director, 408-586-3077) Interim City Manager Santana introduced the item. Planning Director Lee presented the report.
There were the following public speakers:
1. Voltiare Montemayor
Councilmembers discussed long-term sustainability options for the program. Mayor Montano suggested potential fare increases and exploring corporate sponsorships as funding strategies.
Councilmember Chua emphasized the importance of keeping the program going and looking for high- tech solutions, such as the integration of autonomous vehicles. Vice Mayor Barbadillo encouraged finding a long-term solution beyond reliance on external grants. Assistant City Manager Cano noted that VTA is evaluating the feasibility of a regional micro-transit program, acknowledging the need for long-term strategies across jurisdictions.
After discussion, motion: to (1) Receive a staff update on the Milpitas SMART Program; (2) Approve bridge funds to continue SMART services until the Santa Clara Valley Transportation Authority announces 2016 Measure B grant awards in fall 2025; (3) Appropriate $300,000 from the Contingency Reserve Fund or another City resource to support the bridge funding; and (4) Authorize the City Manager, or designee, to negotiate and execute amendments and agreements necessary to effectuate this bridge funding.
Motion/Second: Councilmember Chua / Councilmember Lien
Motion carried by the following:
AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None
June 17, 2025 Militas City Council Minutes Page 10
COMMUNITY SERVICES AND SUSTAINABLE INFRASTRUCTURE
33. Approve Conceptual Design for Metro Tango Subdistrict Park (Staff Contact: Christian Di Renzo, Public Works, 408-586-2602; and Michael Silveira, City Engineer, 408-586-3303) Interim City Manager Santana introduced the item. City Engineer Silveira presented the report, joined by Consultant Marie Mai from Callander Associates.
There were the following public speakers:
1. Voltaire Montemayor
The City Council expressed support for the design and inquired about amenities such as restrooms, water fountains, and lighting. City Engineer Silveira confirmed these would be included, similar to other city parks.
After discussion, motion: to approve the conceptual design for Metro Tango Subdistrict Park, Project No. 2023..
Motion/Second: Vice Mayor Barbadillo / Councilmember Lien Motion carried by the following:
AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None
ITEMS PULLED FROM CONSENT CALENDAR
7. Authorize and Approve Travel Requests for Mayor Montano, Councilmember Chua, Councilmember Lien and Councilmember Lam to Long Beach, CA for the League of California Cities 2025 Annual Conference and Expo (Staff Contact: Matt Cano, Assistant City Manager, 408-586-3012)
Vice Mayor Barbadillo expressed interest in attending the conference, noting that he initially had not provided his availability.
After discussion, motion: to (1) Authorize and approve travel to Long Beach, CA, for Mayor Carmen Montano, Vice Mayor Barbadillo, Councilmember Evelyn Chua, Councilmember Hon Lien and Councilmember William Lam to attend the League of California Cities 2025 Annual Conference and Expo to be held on October 8-10, 2025, for a combined estimated total amount of $8,736 budgeted under the Individual Elected Official allocation for Conferences/Meetings/Trainings; and (2) Appoint Mayor Carmen Montano as the City's primary voting delegate and Councilmembers Evelyn Chua and Hon Lien as the alternate voting delegates for the 2025 Annual California League of Cities Conference and Expo.
Motion/Second: Vice Mayor Barbadillo / Mayor Montano
Motion carried by the following:
AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None
17. Authorize the City Manager to Negotiate and Execute an Amendment to the Agreement with Ascent Environmental for Consultant Services Related to Preparation of the Gateway-Main Street Specific Plan (Staff Contact: Jay Lee, Planning Director, 408-586-3077) June 17, 2025 Milpitas City Council Minutes Page 11
Mayor Montano requested to ensure the inclusion of an entertainment district in the scope of the plan.
Planning Director Lee noted that the public review draft of the Gateway Main Street Specific Plan already calls out the area as an entertainment district in the vision chapter.
There were the following public speakers:
1. Voltaire Montemayor
After discussion, motion: to (1) Authorize the City Manager, or designee, to negotiate and execute an amendment to the Professional Services Agreement with Ascent Environmental for consulting services related to preparation of the Gateway-Main Street Specific Plan, extending the Agreement end date to June 30, 2026 with a maximum compensation amount for the amendment of $85,000 and a maximum compensation amount for the entire Agreement of $1, 144,708; and (2) Approve a budget appropriation of $75,004 from Capital Improvement Program Project, No. 3460 to 3437.
Motion/Second: Mayor Montano / Councilmember Chua
Motion carried by the following:
AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None
28. Authorize the City Manager to Negotiate and Execute an Amendment to the Agreement for Asian-Inspired Congregate Nutritious Meals Services with Moonchef, LLC (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111; and Renee Lorentzen, Director of Recreation and Community Services, 408-586-3409)
Mayor Montano asked whether vegetarian and vegan meal options are included. Recreation and Community Services Director Lorentzen noted that those options are offered every day.
There were the following public speakers:
1. Voltaire Montemayor
Councilmember Lien asked after the number of seniors served. Recreation and Community Services Director Lorentzen stated that the program serves about 260 days per year with between 80 to over 100 meals served each day to individual, non-repeating seniors.
After discussion, motion: to Authorize the City Manager, or designee, to negotiate and execute an amendment to the Agreement for Asian-Inspired Congregate Nutritious Meals Services with Moonchef, LLC to extend the term for one additional year through June 30, 2026, and add $68,217 to the Agreement for a revised not-to-exceed compensation of $167,587 for the full three-year term.
Motion/Second: Councilmember Lien / Councilmember Chua
Motion carried by the following:
Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None
ANNOUNCEMENTS AND FUTURE AGENDA ITEMS
Interim City Manager Deanna Santana wished the council a good recess and reminded them of the July 1st workshop.
Councilmember Lien thanked staff for assistance during an emergency.
Mayor Montano requested a policy review regarding eligibility for youth sports grants, specifically to address June 17, 2025 Militas City Council Minutes Page 12
the exclusion of homeschooled children. The council reached consensus to add this item to the future agenda prioritization list.
ADJOURNMENT
Mayor Montano adjourned the meeting at 9:28 PM.
The foregoing minutes were approved by the Milpitas City Council on August 12, 2025.
Suzanne Buzzetta
June 17, 2025 Milpitas City Council Minutes Page 13