Milpitas City Council
September 16, 2025

September 16, 2025 Milpitas City Council Agenda Page 1

REGULAR MEETING OF THE MILPITAS

CITY COUNCIL
AGENDA
TUESDAY, SEPTEMBER 16, 2025
CITY COUNCIL CHAMBER, 455 E. CALAVERAS BLVD, MILPITAS, CA 6:00 PM (CLOSED SESSION)
7:00 PM (PUBLIC BUSINESS)
For assistance in the following languages, you may call:

Đối với Việt Nam, gọi 408-586-2400
Para sa Tagalog, tumawag sa 408-586-3051
Para español, llame 408-586-3072
* To access written translation during the meeting, scan the QR Code.

The City Council meeting is held in the City Council Chamber at City Hall, 455 E. Calaveras Blvd., Milpitas and via teleconference/Zoom webinar. You may watch the Council meeting without providing public comment by accessing it via links here.

Pursuant to California Government Code § 54953,
Vice Mayor Garry Barbadillo will participate remotely from:

JW Marriott Muscat
Madinat Al Irfan, Airport Heights,
Muscat, Oman 113
Meeting shall be livestreamed - Go to:

Facebook: https://www.facebook.com/CityofMilpitas/
YouTube: https://www.milpitas.gov/youtube
Web Streaming: https://www.milpitas.gov/webstreaming

PUBLIC COMMENT INSTRUCTIONS
Oral public comments may only be provided live during the City Council meeting in person, unless the City Council approves remote public comment. All comments provided shall be limited to three minutes or less as determined by the Mayor. All members of the public will be limited to one comment per agenda item, and one comment for non-agenda items. Members of the public may submit written comments by email to [email protected]

The meeting will be streamed via Zoom for viewing purposes only unless the City Council approves remote public comment. To watch via Zoom, please register at:
https://ci-milpitas-ca-gov.zoom.us/webinar/register/WN_AkaFbSKfSoqRZW3YeRS1Kg NOTE: If a member of the public wishes to share any presentation materials for Council consideration, they must be submitted to the Clerk’s Office by email to [email protected] by 12:00 p.m. on the day of the meeting. No presentations will be accepted in person in the Council Chambers.

MILPITAS CITY COUNCIL CODE OF CONDUCT
• Be respectful and courteous (words, tone, and body language). • Model civility.
• Avoid surprises.
• Praise publicly and criticize privately.
• Focus on the issue, not the person.
• Use electronic devices appropriately while on the Council dais. • Disclose conflicts of interest and affiliations related to agenda items. • Separate governing from campaigning.
• The Council speaks with one voice after making policy on issues. • Respect the line between policy and administration.
• Council will hold one another accountable to comply with this Code of Conduct.

September 16, 2025 Milpitas City Council Agenda Page 2

CALL MEETING TO ORDER by Mayor and ROLL CALL by City Clerk (6:00 PM)

ADJOURN TO CLOSED SESSION
(a) PUBLIC EMPLOYEE APPOINTMENT/HIRING
Pursuant to California Government Code Section 54957(b)(1) Position to be filled: City Attorney
(b) CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency’s Designated Representative(s): Deanna J. Santana, Interim City Manager Employee Organization(s): Unrepresented City Attorney
(c) CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency’s Designated Representative(s): Rick Bolanos, Liebert Cassidy Whitmore Employee Organization(s): Professional and Technical Employees, Mid-Management and Confidential Employees, Milpitas Employees Association, Unrepresented Employees CLOSED SESSION ANNOUNCEMENT:

Report on action taken in Closed Session, if required per Government Code Section 54957.1, including the vote or abstention of each member present.

PLEDGE OF ALLEGIANCE
INVOCATION (Councilmember Lien)

PRESENTATIONS
● Childhood Cancer Awareness Month (Proclamation)
● Mexican Independence Day (Proclamation)
● Persistent Systems Laptop Donation (Proclamation)
● County of Santa Clara Report on the Impacts to Milpitas and the community from HR1, the Federal Budget Cuts

PUBLIC FORUM
Members of the public are invited to speak on any item that does not appear on today’s agenda. Comments will be limited to three minutes or less at the Mayor’s discretion. When called to speak, you are encouraged to state your name for the record.

As an item not listed on the agenda, no action can be taken, however the City Council may instruct the City Manager to place the item on a future meeting agenda.

ANNOUNCEMENT OF CONFLICT OF INTEREST AND CAMPAIGN CONTRIBUTIONS

READING OF THE CITY COUNCIL CODE OF CONDUCT

APPROVAL OF AGENDA

CONSENT CALENDAR
Consent calendar items are considered to be routine and will be considered for adoption by one motion. There will be no separate discussion of these items unless a City Councilmember, member of the audience or staff requests the Council to

September 16, 2025 Milpitas City Council Agenda Page 3

remove an item from (or be added to) the consent calendar. Any person desiring to speak on any item on the consent calendar should ask to have that item removed from the consent calendar.

C1. Receive City Council Calendar of Meetings (Staff Contact: Suzanne Guzzetta, City Clerk, 408- 586-3001)
Recommendation: Receive City Council Calendar of Meetings for September and October 2025.

C2. Approve City Council Meeting Minutes (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586- 3001)
Recommendation: Approve City Council Meeting minutes of August 26 and September 2, 2025.

C3. Receive the Preview List of Anticipated Items for the Next Regular City Council Meeting (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Recommendation: Receive the list of anticipated agenda items for the next regular City Council meeting.

C4. Receive and Review the List of Agenda Items Requested by City Councilmembers (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Recommendation: Receive the list of items that have been requested by City Councilmembers and received consensus in previous meetings to date.

C5. Consider Recommendations from Mayor Montano for Appointments to City Commissions (Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Recommendation: Receive Mayor Montano's recommendations and approve and confirm recommendations for appointment to the Youth Advisory Commission.

C6. Accept the FY 2024-25 Commissioners Annual Report for Six (6) Commissions and Approve Six (6) Commission Work Plans for FY 2025-26 (Staff Contact: Suzanne Guzzetta, City Clerk, 408- 586-3001; and Renee Lorentzen, Director of Recreation and Community Services, 408-586-3409) Recommendation: (1) Accept the FY 2024-25 Commissioners Annual Report; and (2) Approve proposed FY 2025-26 Work Plans for: (a) Arts Commission; (b) Library and Education Commission; (c) Parks, Recreation and Cultural Resources Commission; (d) Senior Advisory Commission; (e) Science, Technology and Innovation Commission; and (f) Veterans Commission.

C7. Authorize the City Manager, or Designee, to Negotiate and Execute a Purchase Order with Cummins, Inc. for Cummins Parts & Supplies for City Fleet (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111; and Christian Di Renzo, Public Works Director, 408-586-2602) Recommendation: Authorize the City Manager, or designee, to negotiate and execute a Purchase Order with Cummins, Inc. for Parts & Supplies for a five-year term and a total five-year not-to-exceed amount of $500,000, subject to the appropriation of funds

PUBLIC HEARINGS
Members of the public may be allotted up to three (3) minutes or less at the Mayor’s discretion, to comment on any public hearing item. Applicants/Appellants and their representatives may be allotted up to a total of ten (10) minutes for opening statements and up to a total of five (5) minutes maximum for closing statements. Items requested/recommended for continuance are subject to Council’s consent at the meeting.

September 16, 2025 Milpitas City Council Agenda Page 4

8. Introduce an Ordinance to Modify Chapter 14 of Title 1 of the Milpitas Municipal Code Regarding the Salaries of the Milpitas Mayor and City Council (Staff Contact: Matt Cano, Assistant City Manager, 408-586-3012)
Recommendation: Following the City Attorney’s reading of the title, waive the first reading beyond the title and introduce Ordinance No. 128.13 amending Chapter 14 of Title 1 of the Milpitas Municipal Code to amend the salaries of the Mayor and City Council in alignment with California Government Code section 36516.

9. Conduct a Public Hearing and Approve the Draft FY 2024-2025 Community Development Block Grant Consolidated Annual Performance and Evaluation Report (Staff Contact: Matt Cano, Assistant City Manager, 408-586-3012)
Recommendation: (1) Conduct a public hearing; (2) Approve the draft FY 2024-2025 Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER); and (3) Authorize the City Manager, or designee, to make any necessary changes and submit the approved draft FY 2024-2025 CAPER to the U.S. Department of Housing and Urban Development (HUD) to comply with CDBG requirements.

ANNOUNCEMENTS AND FUTURE AGENDA ITEMS
Members of the City Council or City Manager may make brief announcements at this time. Members of the City Council may also suggest future agenda items. For future agenda items, the City Council shall not debate the topic or engage in discussion but shall simply state a “yes” or “no” as whether to move the item forward. If a majority of the City Council agrees to move the item forward, the City Manager shall place the item on a future agenda.

ADJOURNMENT

KNOW YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions and other City agencies exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and City operations are open to the people’s review. For more information on your rights under the Open Government Ordinance or to report a violation, contact the City Attorney’s office at Milpitas City Hall, 455 E. Calaveras Blvd., Milpitas, CA 95035 e-mail: [email protected] / Phone: 408-586-3040

The Open Government Ordinance is codified in the Milpitas Municipal Code as Title I Chapter 310 and is available online at the City’s website www.milpitas.gov by selecting the Milpitas Municipal Code link.

Materials related to an item on this agenda submitted to the City Council after initial distribution of the agenda packet are available for public inspection at the City Clerk’s office at Milpitas City Hall, 3rd floor 455 E. Calaveras Blvd., Milpitas and on City website. City Council agendas and related materials can be viewed online: www.milpitas.gov/government/council/agenda_minutes.asp (select meeting date)

APPLY TO SERVE ON A CITY COMMISSION
Commission application forms are available online at www.milpitas.gov or at Milpitas City Hall.

Contact the City Clerk’s Office at 408-586-3001 for more information.

If you need assistance, per the Americans with Disabilities Act, for any City of Milpitas public meeting, please call the City Clerk at 408-586-3001 or send an e-mail to [email protected] prior to the meeting. You may request a larger font agenda.

Milpitas City Council
September 16, 2025
Impact of Federal Budget Cuts
and the County’s Response
County of Santa Clara 1 of 15

H.R. 1 Overview
H.R. 1, or the “One Big Beautiful Bill Act,” is the federal budget reconciliation bill that was signed into law by President Trump on July 4, 2025.

Enacts the largest cuts in our nation’s history to Medicaid (known as Medi-Cal in CA) and food assistance (CalFresh in CA) to help fund tax cuts primarily benefitting the wealthiest Americans.
→ $1 trillion in cuts to Medicaid
→ $186 billion in cuts to Supplemental Nutrition Assistance Program (SNAP) Medicaid is a critical social safety net program that provides healthcare coverage for nearly 1 in 5 Americans. Approximately half of all children in the United States are covered by Medicaid.

SNAP provides basic food assistance for 1 in 8 Americans. SNAP is the largest child nutrition program providing benefits for 1 in 4 children in the United States.
2 2 of 15

H.R. 1 Impacts to Our Community
 H.R. 1 puts access to healthcare and food assistance at risk for thousands of families in Santa Clara County.
 1 in 4 Santa Clara County residents (465,000) rely on Medi-Cal.  133,000 Santa Clara County residents rely on CalFresh for food assistance.  Counties in California have a legal obligation to provide care to the poor (Welfare and Institutions Code, Section 17000) and all hospitals are legally obligated to provide emergency care to patients regardless of the patient's ability to pay.  With a much larger uninsured population and dramatically fewer resources with which to provide care, H.R. 1 puts the County's hospitals and health services at risk, threatening access to care for all residents.
3 3 of 15

H.R. 1 Creates a County Fiscal Crisis
 Medicaid is the single largest source of federal funding for the County, totaling $2.3 billion in FY25-26.
 Medi-Cal funding accounts for more than half of all revenue for Santa Clara Valley Healthcare (SCVH), the County's healthcare delivery system.  The County expects $1 billion in lost revenue per year, representing a significant portion of the $4.6B total annual budget for Santa Clara Valley Healthcare  This is a devastating and destabilizing level of cuts that can only result in extraordinarily harmful service reductions if not addressed.
4 4 of 15

Projected Impact to County Revenues (Summary)
5 of 15

Santa Clara Valley Healthcare operates 4 hospitals and 15 major health centers in Santa Clara County and is the largest provider of many critical healthcare services to all residents:
 Provides care for nearly 1 in 4 Santa Clara County residents.  Operates 2 of only 3 trauma centers in Santa Clara County and handles 80% of all trauma cases originating within the county.  Every 11 minutes a 911 call in Santa Clara County results in a patient being transported to a County hospital.
 Largest provider of both Medi-Cal and Medicare hospital services to Santa Clara County residents.
 Top ranked Rehabilitation Center on the entire West Coast.  Only Burn Center in Santa Clara County and 1 of only 3 regional centers of its kind between Los Angeles and
the Oregon border.

H.R. 1 Threatens Access to
Healthcare and Local Hospitals
6 6 of 15

Protecting Access to Care:

Acquiring Regional Medical Center
 In 2025, the County purchased Regional Medical Center (RMC) after the private for-profit operator terminated
trauma, STEMI, and other critical services in August
2024.
 Santa Clara Valley Healthcare restored trauma and
other services at RMC on April 1.
 RMC’s temporary closure in 2024 reduced timeliness and access to care for trauma, STEMI, and other critical care patients.
 By purchasing RMC, the County reversed these impacts, preventing patients from facing longer ambulance
transport times and longer emergency room wait times.
 Since the County took over RMC in April, the daily
hospital census has surged from 90 in late March
to peaking above 180 in July 2025.
7 of 15

H.R. 1 Puts County Services at Risk
8 of 15
Federal cuts of the magnitude we face present a major risk to all County services from public safety to homelessness. A $1 billion funding shortfall is too significant for Santa Clara Valley Healthcare to absorb on its own.

Community Impacts: Milpitas
 1 in 5 (16,000) Milpitas residents rely on Medi-Cal.
 4,800 residents rely on CalFresh for food assistance.  66% of hospital transports from 9-1-1 calls in Milpitas are taken to a County hospital.  99% of trauma cases transported by ambulance are taken to a County hospital.
 15,700 residents receive care from Santa Clara Valley Healthcare.  Nearly 50,000 outpatient visits
 More than 6,500 Emergency Room visits
 10,000 hospital days
 Valley Health Center Milpitas offers a wide variety of services, including adult medicine, pediatrics, cardiology, diagnostic imaging, OB/GYN, laboratory, pharmacy, dental, and behavioral health care.
9 9 of 15

County’s Response to H.R. 1
To address the extraordinary fiscal emergency caused by H.R. 1, the County is taking swift, proactive steps in several areas. 10 Reducing Costs and Increasing Revenue
Seeking State Support
Asking Our Local Community for Help
10 of 15

County’s Response
Actions to Reduce Costs and Increase Revenue
 The County has launched a multitude of initiatives in recent fiscal years in response to declining economy and slowing property tax growth:
▪ Operational and organizational efficiencies
▪ Restructuring programs and service delivery models
▪ Reviewing fees and charges to ensure full-cost recovery ▪ Hiring freezes and staff reductions, including eliminating close to 800 positions over the past three fiscal years
 Despite these actions, the funding gap from H.R. 1 is unprecedented.

Sizable reductions and consolidations of services will be needed. 11 11 of 15

County’s Response
State and Local Actions
 The State will play a critical role in determining how federal cuts under H.R. 1 are absorbed.
▪ Medi-Cal and CalFresh are jointly funded by the federal and state government.
▪ County Administration will work closely with the State to protect public hospitals
▪ Public hospitals make up only 6% of California’s hospitals but operate more than 50% of trauma and burn centers and train over 50% of California’s doctors.
 State support is uncertain and not fully under the County’s control.

The County must look locally to avoid devastating service cuts.
12 12 of 15

➢ On August 7, 2025, the Board of Supervisors unanimously voted to place an emergency, temporary general sales tax measure of 5/8 of a cent on the ballot.

If approved, the tax would be in place for five years and generate $330 million in revenue each year. ➢ The County has very limited options for raising local revenue for services.

Unlike cities, counties can only enact taxes that have been affirmatively authorized by the State. ➢ SB 335 grants the County temporary authority to provide voters the option to raise local sales taxes by 5/8 of a cent for County services.
➢ Measure A does not affect the ability of any city to propose a sales tax measure to their voters. ➢ Under state law, common household expenses (e.g. rent, groceries, utilities, childcare, etc.) are exempt from sales taxes, reducing impact on families.
es13
County’s Response
Measure A
13 of 15

Summary
 Our community is facing a true healthcare emergency caused by the federal government.  The crisis will hit us soon and worsen in the next few years.  The County's hospital and health clinics will be hit hardest, but other critical County services – such as mental health care and public safety – are also threatened.  Everyone's care is at risk, as closure of trauma centers or emergency departments increase wait times and affect patient care regardless of what insurance you have.  Even if the temporary sales tax passes, the County will have to make hundreds of millions of dollars in service cuts to address a $1 billion+ shortfall.  Without revenue solutions, there is no way to avoid devastating local service cuts.  Over the next several years, we need to come together as a community to chart a path forward that ensures the health and well-being of our residents, especially those most in need.
14 14 of 15

Thank You
Visit scc.info/federalfunding for more information
15 of 15

MILPITAS CITY COUNCIL CALENDAR
September 2025

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 CITY HOLIDAY
City Hall Closed

2 6:00 PM-Closed Session
7:00 PM-City Council

3 2:00 PM-Santa Clara VTA Monthly
Briefing - Northeast Group (CM)
(Santa Clara)

4 12:00 PM-Santa Clara County Library
JPA Board Meeting (CM) (Campbell,
CA)
5:30 PM-Santa Clara VTA Board of
Directors (CM)
5:30 PM-Milpitas Chamber of
Commerce Board (GB)

5 6

7 8

9 5:30 PM- Innovation Parks and Trails
Community Workshop #2
10 4:30 PM-City Council Finance
Subcommittee (CM/EC)
7:00 PM-Planning Commission
7:00 PM-Silicon Valley Clean Energy
Board of Directors (GB) (Cupertino)

11 4:00 PM-Santa Clara VTA Policy
Advisory Committee (EC)
4:00 PM-Treatment Plant Advisory
Committee (CM) (San Jose)
6:00 PM-Youth Advisory Commission
(HL)
7:00 PM-Cities Assoc of SCC (CM)

12 13

14 15
7:00 PM-Science, Technology, and
Innovation Commission (WL)
7:00 PM-Library and Education
Commission (HL) (Milpitas Public
Library)

16 6:00 PM-Closed Session
7:00 PM-City Council

17 6:00 PM-Energy and Environmental
Sustainability Commission (EC)

18 6:30 PM-Bay Area Water Supply
Conserv Agency (CM) (Oak Room -
San Mateo Main Library)
7:00 PM-Public Safety and
Emergency Preparedness Commission
(WL)

19 20

21 22
7:00 PM-Arts Commission (CM)
4:30 PM – Economic Development &
Trade Commission – Special Meeting
(WL)

23 24
7:00 PM-Planning Commission

25 4:00 PM-Silicon Valley Regional
Interoperability Authority (SVRIA)
(GB)

26 27

28 29

30 August 2025

S M T W T F S

1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31 October 2025

S M T W T F S
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31

MILPITAS CITY COUNCIL CALENDAR
October 2025

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2:00 PM-Santa Clara VTA Monthly
Briefing - Northeast Group (CM)
(Santa Clara )
5:30 PM-Veterans Commission (GB)
7:00 PM-Community Housing
Commission (EC)

2 5:30 PM-Milpitas Chamber of
Commerce Board (GB)
5:30 PM-Santa Clara VTA Board of
Directors (CM)

3 4

5 6
7:00 PM-Parks, Recreation & Cultural
Resources Commission (EC)

7 6:00 PM-Closed Session
7:00 PM-City Council

8 4:30 PM-City Council Finance
Subcommittee (CM/EC)
7:00 PM-Silicon Valley Clean Energy
Board of Directors (GB) (Cupertino)
7:00 PM-Planning Commission

9 4:00 PM-Treatment Plant Advisory
Committee (CM) (San Jose)
4:00 PM-Santa Clara VTA Policy
Advisory Committee (EC)
6:00 PM-Youth Advisory Commission
(HL)
7:00 PM-Cities Assoc of SCC (CM)

10 11

12 13
4:30 PM-Economic Development and
Trade Commission (WL)

14 15
6:00 PM-Energy and Environmental
Sustainability Commission (EC)

16 17

18 19

20 7:00 PM-Science, Technology, and
Innovation Commission (WL)

21 5:00 PM-Closed Session
7:00 PM-City Council

22 5:30 PM-Cities Assoc. of SCC -
Recycling and Waste Reduction
Commission (CM)
7:00 PM-Planning Commission

23 24

25 26

27 28
1:30 PM-Senior Advisory Commission
(HL)

29 30
12:00 PM-Santa Clara County Library
JPA Board Meeting (CM) (Campbell,
CA)

31 September 2025

S M T W T F S
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30

November 2025

S M T W T F S
1 2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30

August 26, 2025 Milpitas City Council Minutes Page 1

SPECIAL MEETING OF THE MILPITAS

CITY COUNCIL

MINUTES
TUESDAY, AUGUST 26, 2025

The City Council of the City of Milpitas convened in a Special Meeting of the Milpitas City Council on August 26, 2025, in the Sonesta San Jose-Milpitas, Krystall B Room, 777 Bellew Dr, Milpitas, CA.

CALL MEETING TO ORDER by Mayor and ROLL CALL by City Clerk Mayor Montano called the Regular City Council meeting to order at 1:14 PM. Roll Call was taken by City Clerk Guzzetta.

PRESENT: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
ABSENT: None.

PLEDGE OF ALLEGIANCE
The City Council recited the Pledge of Allegiance.

PUBLIC FORUM
There were no public speakers.

ANNOUNCEMENT OF CONFLICT OF INTEREST AND CAMPAIGN CONTRIBUTIONS Interim City Manager Santana asked the Mayor and City Councilmembers if they had any personal conflicts of interest. By roll call, there were no conflicts of interest. Interim City Manager then asked the Mayor and City Councilmembers if they had any reportable campaign contributions. By roll call, there were no reportable campaign contributions.

READING OF THE CITY COUNCIL CODE OF CONDUCT
The City Council Code of Conduct was read aloud.

APPROVAL OF AGENDA
After discussion, motion: to approve the agenda.

Motion/Second: Councilmember Chua / Vice Mayor Barbadillo by the following:

AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None

ADJOURN TO CLOSED SESSION
Interim City Manager Santana briefed the City Council on the Closed Session items. The City Council adjourned to Closed Session at 2:02 PM.
(a) PUBLIC EMPLOYEE APPOINTMENT/HIRING

August 26, 2025 Milpitas City Council Minutes Page 2

Pursuant to California Government Code Section 54957(b)(1) Position to be filled: City Attorney
(b) CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency’s Designated Representative(s): Deanna J. Santana, Interim City Manager Employee Organization(s): Unrepresented City Attorney
(c) CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency’s Designated Representative(s): Rick Bolanos, Liebert Cassidy Whitmore Employee Organization(s): Professional and Technical Employees, Mid-Management and Confidential Employees, Milpitas Employees Association, Unrepresented Employees CLOSED SESSION ANNOUNCEMENT:

The City Council reconvened at 4:37 PM. There were no items to report out.

ADJOURNMENT
The meeting adjourned at 4:37 PM.

Draft meeting minutes submitted by City Clerk, Suzanne Guzzetta

September 2, 2025 Milpitas City Council Minutes Page 1

REGULAR MEETING OF THE MILPITAS

CITY COUNCIL

MINUTES
TUESDAY, SEPTEMBER 2, 2025

The City Council of the City of Milpitas convened in a Regular Meeting of the Milpitas City Council on September 2, 2025, in the City Council Chamber, 455 E. Calaveras Blvd, Milpitas, CA, and via teleconference/ Zoom webinar.

CALL MEETING TO ORDER by Mayor and ROLL CALL by City Clerk Mayor Montano called the Regular City Council meeting to order at 6:00 PM. Roll Call was taken by City Clerk Guzzetta.

PRESENT: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
ABSENT: None.

AB 2449
Consider Councilmember Evelyn Chua’s Request to Appear Remotely Pursuant to AB 2449 and Authorize the Council to Accept Public Comments Remotely at the September 2, 2025, Meeting of the Milpitas City Council (Staff Contact: Christopher Creech, Acting City Attorney, 408-586-3040; and Suzanne Guzzetta, City Clerk, 408-586-3001)
Acting City Attorney Christopher Creech explained that Councilmember Chua was appearing remotely and requesting remote participation pursuant to Government Code section 54953(f)(2)(A)(2) for a temporary communicable illness. Councilmember Chua confirmed that no one over the age of 18 was in the room with her.

After discussion, motion: to approve Councilmember Chua's request to appear electronically at this meeting and receive remote public comment.

Motion/Second: Vice Mayor Barbadillo / Mayor Montano
Motion carried by the following:

AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None

ADJOURN TO CLOSED SESSION
Acting City Attorney Christopher Creech announced the items for closed session:

Mayor Montano called for public comment. There were no public speakers.

The Council adjourned to closed session at 6:04 PM.
(a) CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency’s Designated Representative(s): Rick Bolanos, Liebert Cassidy Whitmore

September 2, 2025 Milpitas City Council Minutes Page 2

Employee Organization(s): Professional and Technical Employees, Mid-Management and Confidential Employees, Milpitas Employees Association, Unrepresented Employees (b) CONFERENCE WITH LEGAL COUNSEL
Pursuant to Government Code Section 54956.9(d)(1)
Existing Litigation: Steven Fox vs. City of Milpitas, WCAB Case No. ADJ18132318 CLOSED SESSION ANNOUNCEMENT:

Upon reconvening in open session at 7:20 PM, Acting City Attorney Christopher Creech reported that there was nothing to report out from the closed session.

PRESENTATION OF THE COLORS and PLEDGE OF ALLEGIANCE
Mayor Montano welcomed Troop 0164 from Christ Community Church of Milpitas to present the colors and lead the Pledge of Allegiance.

INVOCATION
Councilmember Lien provided the invocation.

PRESENTATIONS
Mayor Carmen Montano, joined by the City Council presented proclamations recognizing September 16, 2025, as National IT Professionals Day, recognizing September 2025 as National Suicide Prevention Awareness Month, and recognizing September 2025 as National Preparedness Month.

PUBLIC FORUM
There were the following public speakers:

1. Voltaire Montemayor

ANNOUNCEMENT OF CONFLICT OF INTEREST AND CAMPAIGN CONTRIBUTIONS Acting City Attorney Creech asked the Mayor and City Councilmembers if they had any personal conflicts of interest. By roll call, there were no conflicts of interest. Acting City Attorney Creech asked the Mayor and City Councilmembers if they had any reportable campaign contributions. By roll call, there were no reportable campaign contributions.

READING OF THE CITY COUNCIL CODE OF CONDUCT
Mayor Montano recited the City Council Code of Conduct.

APPROVAL OF AGENDA
After discussion, motion: to approve the agenda.

Motion/Second: Vice Mayor Barbadillo / Councilmember Lien Motion carried by the following:

AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None

September 2, 2025 Milpitas City Council Minutes Page 3

CONSENT CALENDAR
Councilmember William Lam requested to pull item C13 and Mayor Montano asked to pull item C9 for discussion.

There were no public speakers.

After discussion, motion: to approve the Consent Calendar, with Item C13 and C9 pulled for discussion.

Motion/Second: Councilmember Lien / Vice Mayor Barbadillo Motion carried by the following:

AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None

1. Receive City Council Calendar of Meetings (Staff Contact: Suzanne Guzzetta, City Clerk, 408- 586-3001)
Received City Council Calendar of Meetings for September 2025.

2. Approve City Council Meeting Minutes (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586- 3001)
Approved City Council Meeting minutes of August 12 and 19, 2025.

3. Receive the Preview List of Anticipated Items for the Next Regular City Council Meeting (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Received the list of anticipated agenda items for the next regular City Council meeting.

4. Receive and Review the List of Agenda Items Requested by City Councilmembers (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Received the list of items that have been requested by City Councilmembers and received consensus in previous meetings to date.

5. Consider Opting into Settlement Agreements with Purdue Pharma L.P. and the Sackler Family (Staff Contact: Matt Cano, Assistant City Manager, 408-586-3050; and Christopher Creech, Acting City Attorney, 408-586-3040)
Opted into settlement agreement with manufacturers of opioids, Purdue Pharma L.P. and the Sackler Family, whereby the County of Santa Clara will receive the City’s designated share of settlement funds and directed and authorized the City Manager to execute the settlement agreement and any documents necessary to implement the action.

6. Consider Recommendations from Mayor Montano for Appointments to City Commissions (Contact: Mayor Montano, 408-586-3024)
Received Mayor Montano's recommendations and approved and confirmed recommendations for appointments to City Commissions.

7. Adopt Ordinance No. 65.155 for 2025 California Building Codes with Amendments (Staff Contact: Bill Tott, Building Official, 408-586-3263)

September 2, 2025 Milpitas City Council Minutes Page 4

Waived the second reading and adopted Ordinance No.65.155 amending Chapters 3, 3.5, 4, 5, 6,7,10,11,14,16,19, and 150 of Title II of the Milpitas Municipal Code relating to adopting by reference the 2025 California Building Code, 2025 California Residential Code, 2025 California Mechanical Code, 2025 California Electrical Code, 2025 California Plumbing Code, 2025 California Energy Code, 2025 California Green Building Standards Code, 2025 California Wildland Urban Interface Code, 2025 California Existing Building Code, 2025 California Historical Building Code, 2025 Referenced Standards Code, 2024 International Property Maintenance Code, and 2024 International Swimming Pool and Spa Code, with amendments.

8. Adopt Ordinance No. 113.27, Adopting by Reference the 2025 Edition of the California Fire Code with Certain Local Amendments (Staff Contact: Arthur Belton, Deputy Fire Chief / Fire Marshal, 408-586-3384)
Waived the second reading and adopted Ordinance No. 113.27, adopting by reference the 2025 Edition of the California Fire Code, to be enacted as Chapter 300, Title V of the Milpitas Municipal Code, with certain local amendments.

9. Waive the Second Reading and Adopt an Ordinance Approving Zoning Text and Zoning Map Amendment ZA25-0001 to Comprehensively Update the Zoning Ordinance (Staff Contact: Jay Lee, Planning Director, 408-586-3077)
Item Pulled from Consent Calendar.

10. Approve and Authorize the City Manager, or Designee, to Execute a Design Services Agreement with Bennett Engineering for Street Resurfacing Project 2026, CIP No. 4307 (Staff Contact:

Christian Di Renzo, Public Works Director, 408-586-2602; and Michael Silveira, City Engineer, 408-586-3303)
Approved and authorized the City Manager, or designee, to execute a Design Services Agreement with Bennett Engineering in an amount not to exceed $509,112 for the Street Resurfacing Project 2026, CIP No. 4307.

11. Adopt a Resolution to Accept the Completed Public Improvements for the Bridge Point Silicon Valley Project, Approve a Reduction of the Faithful Performance Bond for the Project, and Authorize the City Engineer to Release the Remaining Portion of the Bond After the One-Year Warranty Period (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602; and Michael Silveira, City Engineer, 408-586-3303)
(1) Adopted Resolution No. 9448 to accept the completed public improvements for the Bridge Point Silicon Valley Project, (2) Approve a reduction in the faithful performance bond to $120,260; and (3) Authorize the City Engineer to release the remaining portion of the bond after the one-year warranty period without further City Council action, provided all required warranty work has been completed to the satisfaction of the City Engineer.

12. Authorize the City Manager to Execute Purchase Orders with Multiple Vendors for Public Works Related On-Call Services (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111; and Christian De Renzo, Public Works Director, 408-586-2602) Authorized the City Manager, or designee, to (1) Negotiate and execute purchase orders with twenty- five (25) vendors for Public Works related on-call maintenance and repair services – including parts, specialty equipment, and materials as required – for a five-year term in a total amount not to exceed $8,335,342, subject to the appropriation of funds; and (2) Adjust the not-to-exceed amounts between vendors in specified services areas as required.

September 2, 2025 Milpitas City Council Minutes Page 5

13. Authorize the City Manager to Negotiate and Execute an Agreement with One Day Installation & Repair, Inc for Police Department Locker Room Renovation (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602)
Item Pulled from Consent Calendar.

14. Adopt a Resolution Authorizing Submittal of a Grant Application to the California Department of Resources Recycling and Recovery for the Rubberized Pavement Grant Program, and Authorize the City Manager, or Designee, to Execute Grant Funding Agreements and Appropriate Award Funds (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602; and Michael Silveira, City Engineer, 408-586-3303)
(1) Adopted Resolution No. 9449 authorizing submittal of a grant application to the California Department of Resources Recycling and Recovery (CalRecycle) Rubberized Pavement Grant Program, and (2) Authorized the City Manager, or designee, to execute grant funding agreement(s) with CalRecycle and appropriate awarded funds into City’s street resurfacing program for five fiscal years.

15. Consider a Fee Waiver Request from PRAGNYA (Preparing Resources & Alliances Galvanizing Neurodiversity Acculturation) (Staff Contact: Renée Lorentzen, Recreation and Community Services Director, 408-586-3409)
Approved a Fee Waiver of $872 for the PRAGNYA event Dinkchak Dhamaal Dandiya at the Milpitas Senior Center on September 27, 2025.

LEADERSHIP AND SUPPORT SERVICES

16. Consider Modifying the City Council Code of Conduct Regarding Electronic Device Use at the Dais (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001) Interim City Manager Santana introduced the item and City Clerk Guzzetta presented the report.

There were the following public speakers:

1. Voltaire Montemayor

Councilmember Lien asked whether the discussion was limited to device use in the code of conduct and, upon confirmation, offered no further comments.

Mayor Montano asked what devices were included under the term “electronic devices,” and Acting City Attorney Creech confirmed the language was broad enough to cover phones, laptops, iPads, and other current or future technology. Mayor Montano emphasized that device use could create Public Records Act concerns and underscored the need to remain focused on city business.

Councilmember Lam expressed support for revising the language, explaining that councilmembers regularly use devices to access agendas and staff reports, and that permitting appropriate use better reflects current practice than prohibiting all use.

Councilmember Lam made a motion: to adopt a revision to Chapter 3 of the City Council Procedures and Protocols Handbook to revise the Code of Conduct language to state "Use electronic devices appropriately while on the council dais." Vice Mayor Barbadillo seconded the motion.

Motion/Second: Councilmember Lam / Vice Mayor Barbadillo Motion carried by the following:

AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None

September 2, 2025 Milpitas City Council Minutes Page 6

17. Provide Direction on City Council Salaries in Accordance with California Government Code (Staff Contact: Matt Cano, Assistant City Manager, 408-586-3012) Interim City Manager Santana introduced the item. Assistant City Manager Cano presented the report with clarification provided by Acting City Attorney Creech.

There were the following public speakers:

1. Voltaire Montemayor

Mayor Montano noted that councilmembers are considered city employees and have not received a raise in many years despite workloads often exceeding 40 hours per week.

Councilmember Lien agreed with the Mayor’s remarks about the workload but expressed concern about the city’s structural deficit. She recommended deferring any increases until the budget is in surplus. Mayor Montano acknowledged the structural deficit but noted that the city’s budget is balanced for the next two years. She cautioned that waiting could mean no changes for at least five years.

Vice Mayor Barbadillo emphasized that the discussion was a policy matter to support future councils, as any increases would not take effect until after the November 2026 election. He highlighted the stipend compared to the workload and outside board assignments and said higher compensation could encourage more residents to seek office.

Councilmember Lam noted that serving on the council requires significant time and effort, often resembling full-time work and agreed that compensation should be increased to incentivize future residents to serve.

Mayor Montano added that the mayor has additional responsibilities and expenses, such as travel to regional meetings, and argued that the mayor’s salary should be higher than that of councilmembers.

Councilmember Chua acknowledged the workload and personal costs of serving and agreed that compensation changes would not affect the current Council. She said adjustments could help reduce barriers for residents considering running for office.

Mayor Montano compared the discussion to her experience serving on the Bay Area Water Services Conservation Agency board, where stipends were raised due to cost-of-living concerns, and noted that board members who opposed increases could opt out.

Councilmember Lam expressed support for Option D, proposing council salaries of $22,800 annually and the mayor’s salary of $27,600 annually, with implementation after the 2026 election. Assistant City Manager Cano asked whether Lam wanted to include cost-of-living adjustments (CPI) and when the mayor’s higher salary should begin. Acting City Attorney Creech clarified that the Council cannot approve automatic annual CPI increases in advance. However, when staff brings back the ordinance for adoption, the salary figures can be updated to reflect any CPI increases that have occurred since January 1, 2024.

Councilmember Chua clarified that she supported Option D with CPI adjustments, recommending that the mayor’s higher salary also take effect in 2027 at the same time as the council salaries. Assistant City Manager Cano confirmed that under any option, implementation would begin in January 2027.

Councilmember Lam then made a motion: to direct staff to return to City Council with an ordinance to update Chapter 14 of Title 1 of the City of Milpitas Municipal Code, which outlines City Council salaries, with Option D, setting council salaries at $22,800 annually and the mayor’s salary at $27,600 annually,

September 2, 2025 Milpitas City Council Minutes Page 7

adjusted by CPI, with all increases effective after the November 2026 election. Vice Mayor Barbadillo seconded the motion.

Motion/Second: Councilmember Lam / Vice Mayor Barbadillo Motion carried by the following:

AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam NOES: Councilmember Lien

ITEMS PULLED FROM CONSENT CALENDAR

13. Authorize the City Manager to Negotiate and Execute an Agreement with One Day Installation & Repair, Inc for Police Department Locker Room Renovation (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602)
Councilmember Lam raised questions about the project schedule, cost control measures, and contingency plans. Public Works Director Di Renzo explained that the proposed 270-day timeline allows for potential delays in materials and supplies. He assured the council that the project would be closely monitored with weekly progress reports and that change orders would be meticulously reviewed. Police Chief Hernandez confirmed that alternate space would be available for female officers during the renovation.

There were the following public speakers:

1. Voltaire Montemayor

Councilmember Chua and Vice Mayor Barbadillo expressed support for the project, noting its importance for accommodating the increasing number of female personnel in the police department.

After discussion, motion: to approve project plans and specifications, award bid, and authorize the City Manager, or designee, to negotiate and execute a Construction Agreement with One Day Installation & Repair, Inc. for Police Department Locker Room Renovation Project in an amount not to exceed $700,000, which includes the base bid of $598,609.25 and a contingency of $101,390.75 for a maximum compensation of $700,000, subject to the appropriation of funds, for a term of 270 days..

Motion/Second: Councilmember Lam / Councilmember Chua
Motion carried by the following:

AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None

9. Waive the Second Reading and Adopt an Ordinance Approving Zoning Text and Zoning Map Amendment ZA25-0001 to Comprehensively Update the Zoning Ordinance (Staff Contact: Jay Lee, Planning Director, 408-586-3077)
Mayor Montano asked for clarification on the zoning text and map amendments, including whether Council remains free to deny projects despite prior approvals. Principal Planner Van Hua, and Special Project Associate Pearson explained that Phase 2 primarily removes obsolete overlays, adds the freeway corridor overlay to the map, and incorporates previously approved Housing Opportunity Districts. Interim City Manager Santana confirmed that Council retains full authority to revisit or modify zoning.

Councilmember Chua asked whether Phase 2 included any changes to residential, commercial, or industrial zoning. Special Projects Associate Pearson clarified that no base zoning changes were made, only increases to floor area ratios in certain commercial and industrial zones and other minor development standard updates.

September 2, 2025 Milpitas City Council Minutes Page 8

There were the following public speakers:

1. Voltaire Montemayor

Councilmember Lam requested clarification on the freeway corridor overlay. Principal Planner Van Hua and Special Projects Associate Pearson explained that it applies to nonresidential parcels within 300 feet of I-880 and I-680, such as McCarthy Ranch, and allows a discretionary 20 percent increase in floor area ratio above the base zoning. City Attorney Christopher Creech clarified that the overlay district was originally adopted in 2014, and this action just depicts it on the zoning map without altering its standards.

After discussion, motion: to determine that the Environmental Impact Report (EIR) Addendum adequately analyzes the potential environmental impacts associated with the proposed Zoning Amendments and is in compliance pursuant to CEQA Guidelines §15162 and §15164; and waive the second reading and adopt Ordinance No. 38.858 approving Zoning Text and Zoning Map Amendment No. ZA25-0001 to comprehensively update the Zoning Ordinance and achieve consistency between the Zoning Ordinance and Zoning Map.

Motion/Second: Mayor Montano / Councilmember Chua
Motion carried by the following:

AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None

ANNOUNCEMENTS AND FUTURE AGENDA ITEMS
Interim City Manager Santana announced the following upcoming events:
• Community Cars and Coffee with a Cop on September 13; • Police Department community meeting on September 15;
• Community cleanup at Dixon Landing Park on September 6; • Milpitas Fiesta on October 11; and
• Council review of the censure policy at the October 3 priority session.

Councilmember Chua announced a donation of 20 laptops from Persistent Technology, with a donation ceremony scheduled for the following day, and reported on the appointment of Father Andrew Ligot of St.

Elizabeth Church as an auxiliary bishop.

Mayor Montano requested staff to look into concerns regarding increased air traffic over Milpitas. Interim City Manager Santana noted that flight paths are under federal jurisdiction but agreed to review whether working groups exist to address the issue. There was unanimous consensus to move the item forward.

Before adjourning, Mayor Montano acknowledged the passing of former Milpitas City Attorney Michael Mutalipassi, recognizing his service to the city and extending condolences to his family.

ADJOURNMENT
Mayor Montano adjourned the meeting at 9:09 PM.

Draft meeting minutes submitted by City Clerk, Suzanne Guzzetta

TENTATIVE CITY COUNCIL AGENDA ITEM LIST
as of 9/11/2025

October 21, 2025 – Regular Meeting (7:00 PM)

CLOSED SESSION
- Labor Update

INVOCATION (Councilmember Chua)

PRESENTATION
- Community Heroes

CONSENT CALENDAR

1. Receive City Council calendar for October and November 2025 (City Clerk)

2. Approve City Council meeting minutes of September 16, 2025 (City Clerk)

3. Preview list of items for November 4, 2025 (City Clerk)

4. Councilmember Request List (City Clerk)

5. Commission Appointments (City Clerk)

6. Commission Workplans (City Clerk)

7. Investment Policies – General and Section 115 (Finance)

8. PLHA Funding Application for 2022 & 2023 (Housing)

9. Office of Traffic Safety Grant (Police)

10. Amendment to Reimbursement Agreement for 308 Sango Court (Public Works / Engineering)

11. Initial Acceptance of Public Improvements for 1992 Tarob Court (Public Works / Engineering)

12. Gibraltar Pump Station Suction Piping Repair and Valve Replacement Project (Public Works / Engineering)

13. Execute Improvement Agreement for 475 Sycamore (Public Works / Engineering)

14. Execute Reimbursement Agreement for 1905 Tarob Court Parkside West Phase 2 (Public Works / Engineering)

15. Bike Lane Enhancement Project Construction Contract Award (Public Works / Engineering)

PUBLIC HEARINGS

16. Fee Schedule (Finance)

17. Gateway-Main St. Specific Plan Adoption (Planning)

COMMUNITY DEVELOPMENT

18. Main Street Sense of Place Plan Study Session (Planning)

MILPITAS CITY COUNCIL

AGENDA ITEM REQUESTS

OPEN ITEMS
Request
No. Topic Submitted by:

Date
Requested
STATUS and/or DATE scheduled on City
Council meeting agenda:
1 Look into concerns regarding increased air traffic
over Milpitas Montano 9/2/2025
An update on this item will be included in the
next quarterly prioritization update.
2 Issue a proclamation to thank and recognize the
City of Dagupan, Phillipines, follwing his visit there
as part of the Sister City program in April 2025 Barbadillo 8/19/2025 Proclamation tentatively scheduled for
October 21, 2025
3 Conduct an offsite workshop in early October to
discuss and prioritize Council goals and priorites
for their terms Lam 8/19/2025
An update on this item will be included in the
next quarterly prioritization update.
4 Revisit the mural selection committee process to
make it more inclusive by involving all
commissioners in the Arts Commission Montano 8/19/2025
An update on this item will be included in the
next quarterly prioritization update.
5 Exapnd the Milpitas SMART program to include
service to the San Jose Airport Lam 8/12/2025
An update on this item will be included in the
next quarterly prioritization update.
6 Staff explore a program similar to San Leandro’s,
which provides Ring doorbell cameras to residents Chua 8/12/2025 An update on this item will be included in the
next quarterly prioritization update.
7 Policy review on youth sport grant eligibility to
address excluding homeschooled children Mayor 6/17/2025 An update on this item will be included in the
next quarterly prioritization update.

ACTIVE ITEMS
Request
No. Topic Submitted by:

Date
Requested
STATUS and/or DATE scheduled on City
Council meeting agenda:
8 Reinstate the posting of the colors by Boy Scouts
at City Council Meetings Chua 4/15/2025
An update on this item will be included in the
next quarterly prioritization update.
9 Revise City Council Code of Conduct language
regarding the use of electronic devices. Lam 4/1/2025
An update on this item will be included in the
next quarterly prioritization update.
10 Develop a project management informational
memo. Barbadillo 4/1/2025
An update on this item will be included in the
next quarterly prioritization update.
11 Create a Milpitas Community Concert Choir with
city support for marketing and rehearsal space. Chua 4/1/2025 An update on this item will be included in the
next quarterly prioritization update.
12 Look into adding an entertainment zone to Main
Street. Montano 3/4/2025
An update on this item will be included in the
next quarterly prioritization update.
13 Staff provide a detailed analysis of overtime
expenditures by department. Barbadillo 3/4/2025
An update on this item will be included in the
next quarterly prioritization update.
14 Look into a policy to require a Super Majority vote
by Council for any deductions to budget reserves. Chua 2/18/2025 An update on this item will be included in the
next quarterly prioritization update.
15 Bring back a discussion regarding fentanyl-related
issues Barbadillo 2/18/2025
An update on this item will be included in the
next quarterly prioritization update.
16 Feasibility study regarding a police satellite office. Montano 2/18/2025 An update on this item will be included in the
next quarterly prioritization update.
17 Staff organize a job fair for City job openings Chua 11/19/2024 An update on this item will be included in the
next quarterly prioritization update.
18 Bring back a study or analysis of the permit
process Chua 11/19/2024
An update on this item will be included in the
next quarterly prioritization update.
19 Explore updating the city's business tax rate
schedule Chua 10/1/2024
An update on this item will be included in the
next quarterly prioritization update.
20 Explore funding options for new signage following
the decision to rename the Milpitas Library to the
Milpitas Jose Esteves Library Barbadillo 9/3/2024
An update on this item will be included in the
next quarterly prioritization update.
21 Update the animal control ordinance to include
other animals such as horses and cats Chua 9/3/2024
An update on this item will be included in the
next quarterly prioritization update.
22 Look into adopting an ordinance similar to San
Jose allowing ADUs (Accessory Dwelling Units) to
have a separate title and be sold separately. Chua 8/13/2024 An update on this item will be included in the
next quarterly prioritization update.
23 Conduct a traffic study on Escuela Parkway to
address circulation concerns Montano 5/7/2024
An update on this item will be included in the
next quarterly prioritization update.
24 Explore the possibility of augmenting the Planning
Commission stipend Barbadillo 4/16/2024
An update on this item will be included in the
next quarterly prioritization update.

NOTE: Deferred and Completed Items are not listed

MILPITAS CITY COUNCIL

AGENDA ITEM REQUESTS
25 Consideration of the 20% Low Income Below
Market Rate Housing Montano 12/5/2023
An update on this item will be included in the
next quarterly prioritization update.
26 Referral for utility infrastructure cost on Main Street from Carlo to Corning Streets Montano 10/17/2023
An update on this item will be included in the
next quarterly prioritization update.
27 Main Street International Festival Lien 10/3/2023
An update on this item will be included in the
next quarterly prioritization update.
28 Pickleball Pilot Project Chua 2/28/2023
An update on this item will be included in the
next quarterly prioritization update.
29 Main Street Infrastructure Projects Montano 2/28/2023 An update on this item will be included in the
next quarterly prioritization update.
30 Main Street Flooding at Library Chua 2/28/2023
An update on this item will be included in the
next quarterly prioritization update.
31 Have the City look into the possibility of a Citywide Senior Discount Barbadillo 2/7/2023
An update on this item will be included in the
next quarterly prioritization update.
32 City Manager look into implementing a workshop
for small businesses on the bidding process for
projects in the city Chua 8/9/2022
An update on this item will be included in the
next quarterly prioritization update.
33 Quarterly or Monthly crime statistics on Homekey
Project Chua 6/7/2022
An update on this item will be included in the
next quarterly prioritization update.
34 Evaluate reopening the childcare center with a non-
profit organization running the center Montano 2/1/2022 An update on this item will be included in the
next quarterly prioritization update.
35 Staff to look into mural Art on Great Mall Parkway
on the VTA owned Light rail pillars Montano 11/16/2021
An update on this item will be included in the
next quarterly prioritization update.
36 Consider Community Museum and Park on Main
St. Phan 8/20/2019
Discussions with the property owner of this
site are ongoing and staff is tracking
returning to council by June 2025 with an
update.

ACTIVE ITEMS
Request
No. Topic Submitted by:

Date
Requested
STATUS and/or DATE scheduled on City
Council meeting agenda:

NOTE: Deferred and Completed Items are not listed

CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: Consider Recommendations from Mayor Montano for Appointments to City Commissions (Contact: Suzanne Guzzetta, City Clerk, 408-586-3001) Category: Consent Calendar-Leadership and Support Services Meeting Date: 9/16/2025
Recommendation: Receive Mayor Montano's recommendations and approve and confirm recommendations for appointment to the Youth Advisory Commission.

BACKGROUND:

The City of Milpitas has 13 Commissions (including the Measure F Oversight Committee), with members appointed by the Mayor and confirmed by the City Council. The Commissions advise the Milpitas elected officials on a variety of community interest and policy areas. Commissioner appointments and removals are governed by various sections of the California Government Code, Milpitas Municipal Code, and the adopted Milpitas Commissioner Handbook and By-Laws.

Any resident interested in serving on a City Commission must complete a Commission Application and submit the form to the City Clerk. Copies of the applications are provided to the Mayor for her consideration. Per Government Code 40605, in a general law city where the office of Mayor is an elective office, the Mayor with the approval of the City Council, shall make all appointments to boards, commissions, and committees unless otherwise specifically provided by statute.

The Milpitas Commissioner Handbook states that all Commissioners are expected to attend all regular meetings. Commissioners absent from three or more meetings in a year may be subject to removal from the Commission.

ANALYSIS:

Appointments are as follows: Appoint Annie Yu to the Youth Advisory Commission with a term ending September 2028.

By way of this report, all appointments made at the September 2, 2025 City Council meeting are confirmed to be appointed in keeping with regularly established terms with the Community Housing Commission appointment ending in 2027, the Parks Recreation and Community Services Commission term ending in 2026, and all Youth Advisory Commission appointments ending in September 2028. All recommended Commissioner appointments have been reviewed and confirmed by the City Clerk’s office.

FISCAL IMPACT:

There is no fiscal impact associated with this item.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

The action is an organizational or administrative activity of the City government that will not result in direct or indirect physical changes in the environment and is not a project pursuant to Cal. Code of Regs., tit. 14, § 15378.

ATTACHMENTS:
(a) Commission Applications

CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: Accept the FY 2024-25 Commissioners Annual Report for Six (6) Commissions and Approve Six (6) Commission Work Plans for FY 2025-26 (Staff Contact:

Suzanne Guzzetta, City Clerk, 408-586-3001; and Renée Lorentzen, Director of Recreation and Community Services, 408-586-3409)
Category: Consent Calendar-Community Services and Sustainable Infrastructure

Meeting Date: 9/16/2025
Recommendation: (1) Accept the FY 2024-25 Commissioners Annual Report; and (2) Approve proposed FY 2025-26 Work Plans for: (a) Arts Commission; (b) Library and Education Commission; (c) Parks, Recreation and Cultural Resources Commission; (d) Senior Advisory Commission; (e) Science, Technology and Innovation Commission; and (f) Veterans Commission.

BACKGROUND:

The City of Milpitas has 13 Commissions, including the Measure F Oversight Committee, appointed by the Mayor and City Council. On April 16, 2019, the City Council approved the City of Milpitas Standard Commission By-Laws (By-Laws). Per Section 1, titled “Purpose” of the By-Laws, “A Commission serves as an active advisory group to the City Council on a variety of topics as directed by the City Council.” The Milpitas Commissioners Handbook, adopted by the City Council on August 21, 2018 and most recently revised on August 19, 2022, states that annually, City Commissions should develop and recommend a work plan to outline tasks, goals, and or projects related to their advisory area. Staff work with commissions to develop their respective workplans and brings them to Council for review and approval.

ANALYSIS:

The Arts Commission, Library and Education Commission, Parks, Recreation and Cultural Resources Commission, Senior Advisory Commission, Science, Technology and Innovation Commission, and Veterans Commission (Commissions) meet at different frequencies such as monthly, bi-monthly, or specially designated months as determined by their By-Law addenda. Commissions began meeting and discussing their FY 2025- 26 workplans and have prepared new work plans. All Commissions identified work plan items in their FY 2024- 25 work plans they would like to carry forward to their FY 2025-26 work plans. Each Commission reviewed tasks from their 2024-25 Work Plans and categorized them as either “Accomplished” or “Carryover.” Those tasks are reported in the Commissioners Annual Report, which is included as an attachment for this item.

From time to time, City staff or the City Council may provide updates to Commissions on citywide issues or initiatives, or request their review and recommendation(s) on specific topics. These matters will be presented to each Commission as agendized items for discussion or presentation.

POLICY ALTERNATIVE(S):

Alternative: Do not approve any one or combination of Commission Work Plans as recommended.

Pros: Affected City Commission(s) will not have approved work plan topics therefore severely limiting or ceasing the commission meetings, saving staff time and allowing them to work on other priority projects and tasks
Con: City Commission(s) without approved work plans will not have any topics for discussion or consideration.

Reason not recommended: City Commission(s) without approved work plans will not have any topics for discussion or consideration, severely limiting or ceasing the commission meetings.

FISCAL IMPACT:

Each Commission is allocated $1,000 annually by the City Council in the adopted budget. These funds are budgeted and approved as part of the FY 2025-26 Adopted Operating Budget and are to be used towards City Council approved tasks and projects, and administrative costs related to the Commission. No Commission, except for the Arts Commission, has identified additional funds needed to accomplish their work plan. The Arts Commission work plan includes Public Art projects which are funded by the City of Milpitas’ Public Art Fund.

City staff will return separately to the City Council for public art project budget appropriations for any new projects, as needed.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

The action is an organizational or administrative activity of the City government that will not result in direct or indirect physical changes in the environment and is not a project pursuant to Cal. Code of Regs., tit. 14, § 15378. The action has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment and is not a project pursuant to Pub.

Resources Code, § 21065 and Cal. Code Regs., tit. 14, § 15378. Even if a project, the action is exempt from further CEQA review pursuant to Cal. Code Regs., tit. 14, § 15061(b)(3) as it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.

ATTACHMENT(S):
(a) 2024-25 Commissioners Annual Report for 6 commissions (b) Arts Commission Work Plan
(c) Library and Education Commission Work Plan
(d) Parks, Recreation and Cultural Resources Commission Work Plan (e) Senior Advisory Commission Work Plan
(f) Science, Technology and Innovation Commission Work Plan (g) Veterans Commission Work Plan

Attachment:

City Commissions Annual Report FY 2025-26 for Arts Commission, Library and Education Commission, Parks, Recreation and Cultural Resources Commission, Senior Advisory Commission, Science, Technology and Innovation Commission, and Veterans Commission

This report is to update and inform City Council on six (6) individual City Commission annual work plan accomplishments from FY 2024-25 and those tasks and goals that are proposed to carry over to the Commission work plans for FY 2025-26.

Background
The City of Milpitas has 13 Commissions, including the Measure F Oversight Committee, each comprised of seven (7) commissioners and two (2) alternates; except for the Planning Commission which has no alternates, and the Parks, Recreation and Cultural Resources Commission which has nine (9) commissioners. Per the City of Milpitas Commission By-Laws Section 1., Purpose, “A Commission serves as an active advisory group to the City Council on a variety of topics as directed by the City Council.” Annually, City Commissions develop and recommend a work plan to accomplish tasks, goals, and or projects related to their advisory area. Those work plans are reviewed and approved by City Council.

Commissions meet at different frequencies such as monthly, bi-monthly, or specially designated months as determined by their By-Law addendums. Commissions began meeting and discussing their FY2025-26 workplans in spring 2025 and have prepared new work plans that include items from the previous year’s plan that were unaccomplished. The FY 2025-26 workplans for six (6) Commissions (see listing below) are part of the September 16 City Council meeting agenda packet.

The following pages provide the six (6) Commissions’ accomplishments and proposed carryover items from FY2024-25 to the FY 2025-26 work plan. The remaining six (6) Commissions will report to City Council by the end of the calendar year.

Arts Commission
The Arts Commission (AC) was established to advise Council on matters pertaining to the arts in Milpitas, as well as serve as the advisory body for the Public Art Program.

FY 2024-25 Work Plan Item Accomplished Carryover Notes
Assist with outreach and
development of Public Art
Master Plan
X
Work with staff and
consultants to incorporate art
placemaking opportunities
into Main Street and Milpitas
Metro development activities
X X Ongoing task with
Main Street
revitalization
projects
Work with staff to
incorporate art placemaking
into selected City events
X X Reoccurring Item
Conduct Call for Artists for
public art park historical
markers, jointly with PRCRC
($90,000)
X
Recommend artist for public
art park historical markers,
jointly with PRCRC
X
Conduct Invitational Call for
Dixon Landing Park artwork
($30,000)
X
Support Mural Program –
Utility Box graffiti abatement
projects
X Estimated for
completion in
FY26
Recommend artist for VTA
Overpass Mural Project
($30,000)
X On hold due to
Contractor
Licensing Board
issue
Following conservator
evaluation, recommend
maintenance schedule for
City-owned public art.

X Conservator report
completed with
Public Art Master
Plan in late Spring
2025
Support performing arts in
Milpitas.

X X Reoccurring Item
Support Phantom Art Gallery
exhibits.

X X Reoccurring Item
Promote public awareness of
Milpitas Arts and Culture
Grants to encourage
applications for events.

Review and recommend
grants up to in-kind value of
$10,000.

X X Reoccurring Item

Library and Education Advisory Commission
The Library and Education Advisory Commission (LEAC) makes recommendations to the City Council on matters pertaining to the operation of library services and facilities in Milpitas.

FY 2024-25 Work Plan Item Accomplished Carryover Notes
County Commissions Forum X X Commissioners attended the County in-person event in
February
Essay Contest/Special Projects X X Reoccurring Item -Youth Essay Writing Contest was
held in August for Milpitas
youth in grades 4-12. Had
participation from 100 youth.

Attend Local Library Conference X Anticipated participation by the Commission in FY 2026-
27 National Library Week X X Reoccurring Item - Promoted program to Milpitas
community
Summer Reading Program X X Reoccurring Item - Promoted
program to Milpitas residents
City Events X X Milpitas Library staff and
Commissioners tabled
together at the Pumpkins in
the Park event in October
Service Levels for Growing
Populations
X In process – developing
community survey of service
level needs
Library Donor Program X X Reoccurring Item - Promoted
program to community

Parks, Recreation and Cultural Resources Commission
The Parks, Recreation, and Cultural Resources Commission (PRCRC) advises the Council on operation and maintenance of recreation, leisure services, and historic preservation activities. The Commission also advises on acquisition, planning, and development of new and existing parks and facilities. It assists with identifying, protecting, and enhancing structures and other features reflecting special aspects of the City's cultural heritage.

FY 2024-25 Work Plan Item Accomplished Carryover Notes
Park Name History Project -
Phase II
X
Annual Park/Facility Tour

X X Reoccurring Item - Hosted
tour in June at Community
Gardens
Quarterly Reports X X Reoccurring Item - Reviewed
multiple RCS
program/services areas
Review Historic Site List X Task updated to review
project process through CIP
Project
Bicycle & Pedestrian Trails X X Reoccurring Item -
Volunteered at Bike to Work
Day and Bike Repair Clinic;
Hosted annual Family Bike
Ride Event
Ongoing Review - CIP X X Reoccurring Item – reviewed
open space projects
Sister Cities X X Reoccurring Item –
conducted outreach to local
groups.

Community Gardens X X Reoccurring Item - Opened
Delano Manongs Park
Garden

Senior Advisory Commission
The Senior Advisory Commission (SAC) advises the City Council on matters pertaining to recreation, leisure, and nutrition services for the Senior Citizens of Milpitas.

FY 2024-25 Work Plan Item Accomplished Carryover Notes Host the Senior Center’s annual
Open House event and/or
Resource Fair
X Resource Fair was rescheduled
from May 2025 to Spring 2026
Promote the Senior Center
Resource Area, various health &
wellbeing presentations, and
social services-related projects
throughout the year, including
Milpitas HOPE activities
X X Reoccurring Item - Promoted the
Senior Center’s Resource Area
to current and prospective
members.

Support Technology for Seniors
program that helps bridge the
digital divide and counter social
isolation
X X Re-occurring Item - Promoted
educational technology classes
via Zoom in partnership with
AnewVista Community Services
to enhance technology
education.

Sponsor Senior Center Events
and Activities
X X Reoccurring Item - Promoted
and volunteered at various
events such as Classic Movies,
Senior Olympics, the Senior
Nutrition Program’s quarterly
birthday celebrations, annual
Summer BBQ, Paddles Against
Dementia and more.

Support/Participate in “Age-
Friendly” initiatives
X X Reoccurring Item - promoted
various "Age-Friendly" initiatives
in Santa Clara County and at the
national level, such as the
Happy Hollow Senior Safari and
the Walk to End Alzheimer’s.

Additionally, continue sharing
local resources related to age-
friendly initiatives, including the
Healthy Brain Initiative offered
by the Santa Clara County
Public Health.

Science, Technology, and Innovation Commission
The Science, Technology, and Innovation Commission (STIC) advises the City Council on matters of telecommunications policy, legislation, and implementation at the local, state, and federal levels. The Commission also considers and recommends information technology services that benefit the Milpitas community.

FY 24-25 Workplan Item Accomplished Carryover Notes
Artificial Intelligence X - Represented City of Milpitas in the Policy Committee of GovAI Coalition.
- Participated in the monthly policy
governance meetings.
- Shared knowledge with the commission,
provided policy framework, and templates
to the Milpitas IT department.

A.I. usage in city
government
X - Commission member attended the
Milpitas Civic Leadership Academy and
received feedback from IT, Police, and the
Fire Department on AI usage.
- Discussed potential use of AI in different
areas - Physical security and surveillance,
Public service and support, IT
infrastructure, HR and legal services
Cybersecurity X - Explored technologies that would help enhance Cybersecurity - Firewalls,
Intrusion Prevention System (IPS),
Extended Detection and Response (XDR)
solution, User awareness

Veterans Commission
The Veterans Commission (VC) consists of honorably discharged U.S. veterans or actively serving members in any branch of the U.S. military.

FY 2024-25 Work Plan Item Accomplished Carryover Notes
Serve as Knowledge base for
Veterans/Local Resources and
Assistance by hosting a
Resource Fair.

X

X
Reoccurring Item - Worked
with the Veterans Service
Office and a resource fair was
held on July 19, 2025.

Assist with planning of veteran-
based City Sponsored Events

X

X
Reoccurring Item -
Commissioners worked with
City staff for the Annual
Veterans Day and Memorial
Day ceremonies.

Annual Veterans Luncheon
X

X
Reoccurring Item -
Commissioners worked with
City staff and the Annual
Veterans Luncheon was held
on July 19, 2025.

Say Hi to a Hero

X

Reoccurring Item -
Coordinating with City after-
school programs and NJROTC
Honoring Milpitas Veterans
Memorial

X

Coordinating with Public
Works Department
Veteran of the Year
X

X
Reoccurring Item -
Commissioners worked to
gather nominations for Veteran
of the Year. Nominee was
honored at the Veterans
Luncheon on July 19, 2025.

Locating Milpitas Veterans
X

X
Reoccurring Item -
Commissioners and staff
worked to locate Milpitas
Veterans.

Proposed Arts Commission FY 2025-26 Work Plan
DRAFT 5/19/2025

Topic/Advisory Area Tasks Required
Resources
Goal
Deadline
Public Art Master Plan
Administrative Recommendations
Support code updates including Art in Private Development percent-for-art increase, new Collection Management Policy, and Acquisition Policy updates.

Commission,
Staff
Fall 2025
Seek Public Art partnership opportunities for partnerships with local transportation agencies (VTA, BART, Cal Trans).

Commission,
staff
Ongoing
Develop online public art map with professional photos of the collection and additional information about each work in the collection.

Commission,
staff
Fall 2025
Place Making Work with staff and consultants to incorporate art placemaking opportunities into Main Street and Milpitas Metro development activities Commission,
staff
Ongoing
Work with staff to incorporate art placemaking into selected City events Commission, staff
Ongoing
Public Art Installations Complete Historic Park Markers Phase 1 ($100,000) Commission, Staff
Fall 2025
Complete annual Utility Box graffiti abatement projects ($1800 per box) Commission, Staff
Ongoing
Pending passage of SB 456, resume and complete Dixon Landing Pillar Project
Commission,
Staff
Ongoing
Pending passage of SB 456, resume and complete VTA McCandless Pillar Project
Commission,
Staff
Ongoing
Pending successful transit art grants, complete funded public art project(s). Commission, staff
Ongoing
City Public Art Collection Prioritize and recommend maintenance and repairs schedule for City- owned public art.

Commission,
Staff
Ongoing
Milpitas Arts

Support performing arts in Milpitas. Commission,
Staff
Ongoing
Support Phantom Art Gallery exhibits. Review and approve applications. Commission, Staff

Ongoing
Promote public awareness of Milpitas Arts and Culture Grants to encourage applications for events. Review and approve up to in-kind value of $10,000.

Commission,
Staff
Ongoing

Proposed Arts Commission FY 2025-26 Work Plan
DRAFT 5/19/2025

Library and Education Advisory Commission FY 2025-2026 Work Plan (Draft)

Work Plan Summary
• Advise and make recommendations on Library operations • Support greater awareness within the Milpitas community regarding library resources, literacy activities and amenities • Partner to broaden and enhance literacy and education initiatives based out of the Milpitas Library • Advise on support of diverse Library initiatives, programs and events

Topic/Advisory Area Tasks Required Resources Goal
Deadline
County Commissions Forum Attend County Commissions Forum and report back. Commission, County Library
February
2026
Essay Contest

Special Project - Spring (Arts,
Math and/or Poetry focus)
Conduct Annual Youth Essay Contest – arrange judging and awards.

Dedicate up to $2,500 for participant awards.

Special Project: coordinate a special project including event preparation, marketing, etc.

Commission,
Community
Partners, City Staff
Fall 2025 (Essay
Contest)
Spring 2026
(Special Project
Attend Local Library Attend a local Library (possibly City of Campbell) to gain knowledge of other SCCLD library services.

Commission FY 2025/26
National Library Week Promote the program citywide via City of Milpitas Youth Programs, Milpitas Senior Center, and the general public.

Commission,
County Library
April 2026
Summer Reading Program Promote program citywide via City of Milpitas Youth Programs, Milpitas Senior Center, general public, etc.

Commission,
County Library, City
Staff
FY 2025/26
City Events Attend City events and promote Library services. Commission, City Staff FY 2025/26 Service Levels for
Growing
Populations
Assess evolving service needs due to Milpitas’ population growth, with a focus on evaluating library accessibility through a community survey.

Commission,
County Library, City
Staff
FY 2025/26
Library Donor Program Sustain the current Donor Program. Commission, City Staff FY 2025/26

Parks, Recreation and Cultural Resources Commission
Work Plan FY 2025-2026
Topic/Advisory Area Tasks Required Resources Deadline
Annual Park/Facility Tour 1. Determine theme for tour Commission , Staff Annually - June

2. Confirm location(s)

3. Conduct Tour
Quarterly Reports 1. Receive Quarterly Reports from Recreation Staff Quarterly Staff on: Community Garden, Program areas
Allocations, Recreation, Trends, CIP, Special
Events, etc.

Historic Resources Master Plan Update 1. Receive updated and engage with project as Commission, Staff, Dec-26 required.

2. Make Recommendations to City Council

3. Ongoing review and recommendation
Bicycle & Pedestrian Trails 1. Family Bike Day Event Commission, Staff May-26

2. Bike repair clinic
Adopt a Spot 1. Review updates to Adopt a Spot program Commission, Staff, Spring 2026 Commission Cross-Promotion 1. Attend other City Commissions to share PRCRC Commission, Staff Ongoing projects, initiatives

2. Invite and receive presentations from other
City Commissions
Ongoing Review 1. Private Development Projects including Commission, Staff Ongoing/Per
project
open space

2. Make recommendation on Annual CIP Park
Improvement Projects & Priorities
Sister Cities 1. Outreach to community groups and schools Commission, Staff Ongoing

2. Maintain existing relationships

3. Support currrent community relationships
Community Gardens 1. Review Garden Rules & Program Commission, Staff Ongoing

2. Recommend any updates, changes
Work Plan Goals:

Advise City Council on recreation, park, and historic preservation activities; review and recommend planning and development of new and existing parks and recreation facilities; recommend protecting and enhancing special aspects of the City's heritage

City of Milpitas
Senior Advisory Commission FY 2025-26 Work Plan

The Commission advises the City Council on matters related to recreation, leisure, and nutrition services for Milpitas' senior citizens.

Work Plan Summary
• Establish Wellness & Resources action plan with a focus on seniors’ health, wellness & mental wellbeing activities • Establish Senior’s Events action plan with a focus on the annual Resource Fair and Open House Event • Sponsor Senior Center-based events and support “Age-Friendly,” Milpitas HOPE, and Seniors’ Agenda activities

Topic/Advisory Area Tasks Required Resources Goal
Deadline
During the year, promote and support
the Senior Center’s annual Open House
event and/or Resource Fair
Determine the necessary event components, delegate tasks equitably, and assist staff with marketing and promotion before the event’s date.

Commission, Community
Partners, City Staff
FY2025-2026
Raise awareness among Milpitas’ older
adult population about the Senior
Center’s Resource Area and social
services-related projects.

Promote various educational,
informative, and health and wellness
programs and activities to benefit the
senior population in Milpitas.

Collaborate with the Social Services Coordinator to oversee the Resource Area and increase member awareness of its
benefits.

Assist in promoting social service–related initiatives such as Milpitas HOPE, Dementia Friends, and similar community- based projects.

Support the marketing and outreach of educational,
wellness, and learning opportunities available at the Senior Center.

Host information tables and provide outreach to connect members with local programs, services, and resources.

Commission, Community
Partners,
City Staff
Ongoing

Support the Technology for Seniors
program that helps bridge the digital
divide and counter social isolation
Help promote the program and its benefits to Milpitas
Seniors.

Research local organizations that can provide hands-on
educational services and connect them with the Senior
Center.

Commission, Community
Partners, City Staff

Ongoing

Sponsor and support Senior Center
events and activities

Sponsor and promote: Birthday Celebrations, Themed
Dances, Holiday Events, etc.

Commission, City Staff Ongoing

Research and consider various transportation and language translation opportunities to accommodate the broader
Milpitas senior adult community.

Support/Participate in “Age-Friendly”
Initiatives
Promote and participate in Age-Friendly Initiatives and Santa Clara County Seniors’ Agenda activities.

Commission, Community
Partners, City Staff

Ongoing

City of Milpitas
Science, Technology, and Innovation Commission

Science, Technology, and Innovation Commission 25-26 Workplan

The Science, Technology and Innovation Commission advises the City Council on matters of telecommunications policy, legislation, and implementation at the local, state, and federal levels.

The Commission also considers and recommends information technology s ervices that benefit the Milpitas Community.

Topic/Advisory Area Tasks Status
AI usage in public security
and infrastructure

Explore use of AI in crime investigation and
prevention.

New
AI Policy Participate in the GovAI Coalition Policy
Committee and share updates as the AI
policy evolves.

New
Technology usage in public
communication
Review tools and technology for the city
website, MyMilpitas app, SMART app, and
others as applicable.

New

Veterans Advisory Commission FY 2025-26 Work Plan

Topic/Advisory Area Tasks Required Resources Goal Deadline Serve as a knowledge base for
Veterans. Provide local resources
and assistance by hosting a
Resource Fair.

Work with the Veterans Service Office on all
events that are sponsored/co-sponsored by
the Commission. Maintain and update the
Veterans webpage for the City, to include
items such as policies, burial benefits, shelter,
hospitals, programs, resources, and events.

Commission, Staff, and Other
Veteran Agencies
Annual/Ongoing
Assist with planning of veteran-
based City Sponsored Events
Work with City Staff to incorporate items to
the Annual Veterans Day and Memorial Day
ceremonies.

Commission, Staff Event Calendar Dates
11/11/25 & 5/25/2026
Annual Veterans Luncheon Work with City staff to host the Annual Luncheon, and decide on menu, decorations,
entertainment, speaker, and fundraising.

Commission, Staff Summer 2026
Say Hi to a Hero Work with the City of Milpitas Recreation and Community Services after-school programs to
teach students how to properly raise and
lower the flag. Provide educational sessions
for elementary-age students, and collaborate
with the Milpitas High School NJROTC on
mentorship and involvement in special events.

Commission, Staff Ongoing
Honoring Milpitas Veterans
Memorial
Work with City staff to research the
implementation of a Memorial brick
fundraiser honoring Milpitas Veterans in
the form of bricks near the Veterans Plaza
Area.

Commission, Staff Ongoing
Veteran of the Year Work with the Milpitas community to nominate veterans for the Veteran of the
Year award.

Commission Annual/Ongoing
Locating/engaging Milpitas
Veterans
Work with City staff to provide additional
resources for engaging Milpitas Veterans,
with an emphasis on unhoused veterans.

Work with City staff to create a graphic for
the Activity Guide to encourage veterans
to sign up for the Veterans Email List.

Commission, Staff Ongoing

Benefits for Milpitas
Veterans
Work with City Staff and the VSO to create
a location and time where Veterans can
meet with the VSO in Milpitas and receive
services.

Commission, Staff, VSO FY 2025-2026

CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: Authorize the City Manager, or Designee, to Negotiate and Execute a Purchase Order with Cummins, Inc. for Cummins Parts & Supplies for City Fleet (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111; and Christian Di Renzo, Public Works Director, 408-586-2602)
Category: Consent Calendar-Community Services and Sustainable Infrastructure Meeting Date: 9/16/2025
Recommendation: Authorize the City Manager, or designee, to negotiate and execute a Purchase Order with Cummins, Inc. for Parts & Supplies for a five-year term and a total five-year not- to-exceed amount of $500,000, subject to the appropriation of funds.

BACKGROUND:

The City of Milpitas currently owns and operates 19 vehicles that are equipped with Cummins engines (12 emergency response vehicles, including ambulances and fire trucks, and seven Public Works trucks).

Cummins uses proprietary electronic controls, software, and diagnostic tools to manage its engines and power systems which enables specific performance, security, and diagnostic capabilities that are unique to Cummins products. Additionally, larger Cummins OEM parts are only available from Cummins. As a result, in accordance with City Municipal Code Sections I-2-3.06 and I-2-3.14, the City’s Purchasing Agent approved a standardization and sole source for Cummins original equipment manufacturer (OEM) parts on August 13, 2025 for a period of five years.

ANALYSIS:

To allow staff to quickly repair vehicles as required and to stock spare parts, a Purchase Order for as-needed parts and supplies is required. This Purchase Order amount is based on an estimated annual spend of $100,000 per year for the total Purchase Order not-to-exceed amount of $500,000 for the five-year term, which aligns with the standardization/sole source approval term. This also aligns with the City’s vehicle replacement schedule which will phase out vehicles with Cummins engines over the next five years.

POLICY ALTERNATIVE(S):

Alternative 1: Do not negotiate and execute a Purchase Order with Cummins, Inc.

Pros: None.

Cons: If not approved, the City will be unable to maintain its existing fleet, which would significantly impact public safety vehicles and restrict the City’s emergency response capabilities.

Reason for Not Recommending: The resulting decline in fleet reliability would compromise emergency response times and overall public safety operations, posing a significant risk to the community.

FISCAL IMPACT:

Sufficient funding is available for the current fiscal year in the FY 2025-26 Adopted Operating Budget for the Public Works Department. Option year costs will be subject to approval and appropriation of funds by City Council through its annual budgeting process.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

The action entails the operation, repair, maintenance, or minor alteration of existing public mechanical equipment, involving negligible or no expansion of existing or former use, and is exempt from CEQA pursuant to Cal. Code Regs., tit. 14, § 15301.

ATTACHMENT(S):

N/A

CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: Introduce an Ordinance to Modify Chapter 14 of Title 1 of the Milpitas Municipal Code Regarding the Salaries of the Milpitas Mayor and City Council (Staff Contact: Matt Cano, Assistant City Manager, 408-586-3012) Category: Public Hearings-Leadership and Support Services Meeting Date: 9/16/2025
Recommendation: Following the City Attorney’s reading of the title, waive the first reading beyond the title and introduce Ordinance No. 128.13 amending Chapter 14 of Title 1 of the Milpitas Municipal Code to amend the salaries of the Mayor and City Council in alignment with California Government Code section 36516.

BACKGROUND:

Chapter 14 of Title 1 of the City of Milpitas Municipal Code (Attachment 1) outlines the salaries for the Milpitas Mayor and City Council which were last amended on December 2, 2014. Specifically, it indicates each member of the City Council currently receive the following:
• Mayor: Salary of $1,130.75 per month ($13,569.00 per year); • City Council members: Salary of $904.37 per month ($10,852.44 per year).

California Government Code Section 36516 (Government Code) outlines allowable salaries for non-charter cities such as Milpitas and was amended effective January 1, 2024.

On January 21, 2025, the Milpitas City Council received a report on potential options to change the salary of City Councilmembers based on the recent changes to the Government Code and directed staff to return at a future date for potential City Council action.

On September 2, 2025, the Mayor and City Council reviewed various options available to them regarding their salary and directed staff to return with a draft ordinance amending Chapter 14 of Title 1 of the Milpitas Municipal Code as follows:
1) Adjust the salary of each member of the City Council, including the Mayor, to $1,900 per month ($22,800 per year), plus inflation as allowed in the Government Code; 2) Provide the position of Mayor an additional salary increment of $400 per month ($4,800 per year); 3) Make the effective date of the Mayor’s additional increment the same as that of the rest of the City Council.

ANALYSIS:

The State of California Legislature amended California Government Code section 36516 (Government Code) effective January 1, 2024. Specific amendments that are applicable to the salary payable to the Milpitas Mayor and City Council are as follows:

1. In Cities (such as Milpitas) between 75,000 and 150,000 in population, a member of the City Council (which includes the Mayor) may receive a salary of $1,900 per month ($22,800 per year) or;

2. The salary may be increased by the greater of: (a) 5% per year from the operative date of the last adjustment of the salary in effect when the ordinance was enacted; or (b) An amount equal to inflation, based on the California Consumer Price Index (CCPI), since January 1, 2024, which shall not exceed 10% for each calendar year.

3. The Mayor, as an elected mayor, may be provided with additional compensation above and beyond their base salary as a member of the City Council. (Gov. Code, § 36516.1.) There is no limit to this additional compensation. This additional compensation is for performing mayoral duties, not duties otherwise required as a member of the City Council.

Additionally, from a timing perspective:
• Pursuant to Government Code section 36516.5, any increases to Councilmember salaries under item number one above will not apply to Councilmembers immediately. For cities like Milpitas where Councilmembers serve staggered terms, however, salary changes can take effect when any seat on the Council begins a new term of office. So, for example, if a change was made in September 2025, it could take effect after the November 2026 municipal election when any seat on the Council beings a new term of office.
• Any increases to the additional compensation provided to the Mayor could take effect thirty days after an ordinance is passed. Alternatively, the City Council could choose to defer this increase until a later date.

At the September 2, 2025 City Council meeting, the Mayor and City Council directed staff to include the allowable inflationary adjustment to the salary amount. As noted above, the Government Code allows the following related to inflation:

An amount equal to inflation, based on the California Consumer Price Index (CCPI), since January 1, 2024, which shall not exceed 10% for each calendar year.

As of the drafting of this report, data from the California Department of Industrial Relations (DIR) on the California Consumer Price Index (CCPI) is only available through June 2025. Additionally, data is only available for even numbered months, so it is not possible to calculate the CCPI from January 2024 through June 2025. However, based on the DIR’s CCPI online calculator, the CCPI from December 2023 through June 2025 is 5.6%. As this is the closest approximation to the CCPI between January 2024 and June 2025, staff recommends using an inflation factor of 5.6%.

Based on the above, Chapter 14 of Title 1 of the City of Milpitas Municipal Code will include the following changes with the adoption of this agenda report. These changes are specifically outlined in the attached draft ordinance:
• The Mayor and each Councilmember will receive a base salary of $2,006.40 per month or $24,076.80 per year (this includes a 5.6% increase for inflation)
• The position of Mayor will receive an additional salary increment of $422.40 per month or $5,068.80 per year (this includes a 5.6% increase for inflation)
• All new salaries will become effective the day following the seating of new City Councilmembers after the next municipal election. This is expected to occur during the month of December 2026, following the November 2026 election.

As discussed in the data provided to Council on January 21, 2025 and September 2, 2025, which is incorporated by this reference, this salary and mayoral compensation is consistent with what other cities in the region offer to make public service on a city council financially feasible to candidates for elected office, accounting for differences in population, duties, and compensation limits set by applicable law:

City Population* 2025 Mayor Annual Salary
2025 Councilmember
Annual Salary
Non-Chartered Cities
Campbell 41,700 $15,300 $15,300
Cupertino 57,285 $8,917 $8,917
Los Altos 31,625 $11,400 $11,400
Los Altos Hills 8,489 $3,600 $3,600
Los Gatos 32,216 $6,840 $6,840

Milpitas 77,321 $13,569 $10,852.44
Monte Sereno 3,479 $0 $0
Morgan Hill 44,478 $40,764 $15,300
Saratoga 29,607 $3,000 $3,000
Charter Cities
Gilroy 58,250 $29,174 $19,450
Mountain View 81,785 $20,547 $16,436
Palo Alto 65,882 $19,200 $19,200
San José 969,655 $231,300 $173,732
Santa Clara 131,062 $31,500 $25,200
Sunnyvale 151,967 $49,822 $37,367
*Population data is from census.gov. Monte Sereno data is from 2020, remaining cities as of 2023.

The compensation of Councilmembers and the Mayor at adequate rates is necessary to make public office open, accessible, and feasible to the widest cross-section of the public as fiscally responsible.

POLICY ALTERNATIVE(S):

Alternative 1: Do not provide for an adjustment to City Council salaries Pros: By not making changes to the City Council salaries, the City will save General Fund dollars.

Cons: The City would not be compensating the Mayor and City Council similar to other local municipalities.

Reason for Not Recommending: The last time the Mayor and City Council salaries were adjusted was in 2014.

Inflation as well as the comparison of the current salaries to other jurisdictions justifies a review of the current salary structure.

FISCAL IMPACT:

The ongoing General Fund impact is expected to be $87,000 per year, including an estimated inflation factor of

5.6%. Due to Government Code section 36516.5 restrictions, and direction from the City Council on September 2, 2025, this increase will not occur until the December 2026, following the November 2026 election, meaning the ongoing General Fund budget impact would begin in Fiscal Year 2026-2027.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

The action has no potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment and is not a project pursuant to Pub. Resources Code, §21065 and Cal. Code Regs., tit. 14, §15378. This action is organizational, administrative, or fiscal activity of the City government that does not require commitment to any specific project that may result in a potentially significant impact on the environment and therefore is not a project pursuant to Cal. Code of Regs., tit. 14, § 15378.

ATTACHMENT(S):
(a) Draft Ordinance No. 128.13

REGULAR

NUMBER: 128.13

TITLE: OF THE CITY COUNCIL OF THE CITY OF MILPITAS AMENDING THE MILPITAS MUNICIPAL CODE TITLE I, CHAPTER 14 RELATING TO MAYOR AND CITY

COUNCIL SALARIES

HISTORY: This Ordinance was introduced (first reading) by the City Council at its meeting of ____________________, upon motion by_________________________ and was adopted (second reading) by the City Council at its meeting of _______________, upon motion by ____________________________. The Ordinance was duly passed and ordered published in accordance with law by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST: APPROVED:

________________________________ __________________________ Suzanne Guzzetta, City Clerk Carmen Montano, Mayor

APPROVED AS TO FORM:

________________________________
Christopher Creech, Acting City Attorney

RECITALS AND FINDINGS:

WHERAS, the last adjustment to the salaries for the positions of Mayor and City Council was over a decade ago in 2014; and

WHEREAS, California Government Code section 36516 outlines allowable salaries for non-charter cities such as Milpitas and was amended effective January 1, 2024; and

WHEREAS, for the present population of the City of Milpitas, which is greater than 75,000 but less than 150,000, the maximum monthly compensation for councilmembers is $1,900 per month, adjusted upward by the amount of inflation since January 1, 2024, based upon the California Consumer Price Index, or by an amount equal to 5 percent for each calendar year from the operative date of the last adjustment; and

WHEREAS, the amount of inflation since January 1, 2024 to the effective date of this ordinance is not less than 5.6% based upon the California Consumer Price Index; and

WHEREAS, pursuant to California Government Code section 36516.1, the Mayor of Milpitas, as a duly elected mayor, may be provided with additional compensation in the amount specified herein to compensate the Mayor for performing mayoral duties not otherwise required by members of the City Council; and

WHEREAS, the compensation of Councilmembers and the Mayor at adequate rates is necessary to make public office open, accessible, and feasible to the widest cross-section of the public as fiscally responsible; and

WHEREAS, the City Council wishes to amend the municipal code to provide for salary adjustments as allowed under the California Government Code;

NOW, THEREFORE, the City Council of the City of Milpitas does ordain as follows:

SECTION 1. RECORD AND BASIS FOR ACTION

The City Council has duly considered the full record before it, which may include but is not limited to such things as the City staff report, testimony by staff and the public, and other materials and evidence submitted or provided to the City Council. Furthermore, the recitals set forth above are found to be true and correct and are incorporated herein by reference.

SECTION 2. AMENDMENT OF MILPITAS MUNICIPAL CODE TITLE I, CHAPTER 14

Title I, Chapter 14 of the City of Milpitas Municipal Code is hereby amended to read as follows:

I-14-1.00 - Purpose
The Ordinance codified in this chapter is enacted pursuant to Section 36516 of the Government Code, as amended, authorizing the Council to provide by ordinance that each member of the Council shall receive a prescribed salary, the amount of which is based upon the population of the City as determined by estimates made by the State Department of Finance, and prescribing the methods by which Council salaries may be increased or decreased in the future. Government Code Section 36516.1 authorizes additional compensation for a Mayor elected pursuant to Section 34900 et. seq. as may be approved by an ordinance adopted by the City Council.

I-14-2.00 - Salaries

Each member of the City Council shall receive as salary the following:

A. City Council members, including the Mayor, shall receive the sum of $2,006.40 dollars per month.

B. The Mayor of the City of Milpitas shall receive an additional sum of $422.40 dollars per month.

I-14-3.00 - Increase or Decrease in Salary
The salaries provided in this Chapter may be increased or decreased as follows:

A. Following any new and later estimate of population made by the Department of Finance, up to the sum prescribed for that population group in Section 36516 of the Government Code as amended.

B. An amount equal to five percent for each calendar year from the operative date of the last adjustment of the salaries in effect, in accordance with Government Code Section 36516(a)(4)(A) as amended.

C. An amount equal to inflation since January 1, 2024, based upon the California Consumer Price Index, which shall not exceed 10 percent for each calendar year, in accordance with Government Code Section 36516(a)(4)(B) as amended.

D. By a majority of the electors voting at any municipal election, in accordance with Government Code Section 36516(b) as amended.

E. The salaries as so increased or decreased shall become payable only on and after the date upon which one or more members of the Council becomes eligible upon beginning a new term of office following a general municipal election held in the City.

I-14-4.00 - Reimbursement
The salaries prescribed herein are and shall be exclusive of any amounts payable to each member of the Council as reimbursement for actual and necessary expenses incurred by the member of Council in the performance of official duties for the City of Milpitas.

SECTION 3. SEVERABILITY

The provisions of this Ordinance are separable, and the invalidity of any phrase, clause, provision or part shall not affect the validity of the remainder.

SECTION 4. EFFECTIVE DATE AND POSTING

In accordance with Section 36516.5 of the Government Code of the State of California, this Ordinance shall take effect whenever one or more members of the Milpitas City Council becomes eligible for a salary increase by virtue of the council member beginning a new term of office or, pursuant to Section 36937 of the Government Code of the State of California, thirty (30) days from and after the date of its passage, whichever comes later. The City Clerk of the City of Milpitas shall cause this Ordinance or a summary thereof to be published in accordance with Section 36933 of the Government Code of the State of California.

CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: Conduct a Public Hearing and Approve the Draft FY 2024-2025 Community Development Block Grant Consolidated Annual Performance and Evaluation Report (Staff Contact: Matt Cano, Assistant City Manager, 408-586-3012; and Michelle Silva, Administrative Analyst, 408-586-3244)
Category: Public Hearings-Community Development
Meeting Date: 9/16/2025
Recommendation: (1) Conduct a public hearing; (2) Approve the draft FY 2024-2025 Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER); and (3) Authorize the City Manager, or designee, to make any necessary changes and submit the approved draft FY 2024-2025 CAPER to the U.S.

Department of Housing and Urban Development (HUD) to comply with CDBG requirements.

BACKGROUND:

The United States Department of Housing and Urban Development (HUD) requires Community Development Block Grant (CDBG) recipients to submit two annual reports: the Annual Action Plan (AAP) which looks at the upcoming fiscal year (FY) and the Consolidated Annual Performance and Evaluation Report (CAPER) which reports on the previous fiscal year. The CAPER details the City’s activities, accomplishments, expenditures, and outcomes for the past year relative to the targets in the FY 2024-2025 AAP (which was approved by the Mayor and City Council on June 18, 2024). Additionally, the CAPER highlights the progress towards the priority needs and goals identified in the 2022-2025 Consolidated Plan.

The following priorities are the basis for the activities that were approved and funded by the Mayor and City Council in the Fiscal Year 2024-2025 Annual Action Plan:
• Maintain and Preserve Existing Housing
• Affordable Housing Rental Rehabilitation
• Community Funding/Public Services
• Public services for low- and moderate-income residents at risk of eviction • Fair Housing
• Public Services for Children and Youth
• Public Services for Seniors
• Public services for Domestic Violence Support
• Public Improvements including accessibility and improving public facilities • Assist Microenterprises and Small Businesses
Approval of the FY 2024-2025 CAPER ensures compliance with HUD’s reporting requirements and allows the City of Milpitas to continue qualifying various critically needed community development and housing programs and services. Staff must submit the CAPER to HUD by the September 30, 2025, deadline.

ANALYSIS:

FY 2024-2025 CAPER Accomplishments
The City successfully achieved and, in several areas, exceeded the goals outlined in the 2024-2025 AAP and the outcomes specified in the grant agreements with the agencies. This was accomplished through strategic planning, strong community partnerships, and data-driven decision-making. For the program year, the City allocated $899,472.39 to sixteen (16) activities, which addressed a wide range of community needs including

housing, public services, and economic development.

The table below summarizes the accomplishments detailed in the FY 2024-2025 CAPER. It compares the number of individuals each agency proposed to serve, as stated in their grant agreements, with the actual number of individuals served during the program year.

Organization Name Project Description Proposed
Served
Actual
Served
Catholic Charities of
Santa Clara County
Long-Term Care Ombudsman Program resolves
problems and advocates for the rights and well-
being of residents in long-term care facilities.

Awarded: $10,000
4 Individuals
5 Individuals
Child Advocates of
Silicon Valley
Train community volunteers to become Court
Appointed Special Advocate (CASA) in Santa
Clara County to advocate for foster children.

Awarded: $10,000
4 Individuals
5 Individuals
CityTeam
CityTeam will use the Hope on Wheels food truck
to deliver food items to the Milpitas community.

Awarded: $5,000
50 Individuals
200
Individuals
Hope for the
Unhoused
Provide unhoused residents with necessities such
as food, water, hygiene kits, etc.

Awarded: $5,000
40 Individuals
*0
Individuals
Next Door Solutions
to Domestic
Violence
Provide Milpitas residents who are victims of
domestic violence with comprehensive, survivor-
defined services.

Awarded: $9,412.08
37 Individuals
63 Individuals
Project Sentinel
Housing providers and tenants will receive
comprehensive housing education and
counseling.

Awarded: $10,000
7 Individuals
123
Individuals
Senior Adults Legal
Assistance (SALA)
Provide free legal services to Milpitas seniors 62
or older.

Awarded: $10,000
16 Individuals
46 Individuals
Silicon Valley
Independent Living
Center
Provide education, resources, and advocacy
about affordable, accessible housing to Milpitas
residents with disabilities.

Awarded: $10,000
38 Individuals
38 Individuals
Sourcewise
Deliver meals to seniors aged 60 and older once a
week, for free.

Awarded: $10,000
20 Individuals
110
Individuals
YWCA Golden Gate
Silicon Valley
Multiservice continuum of crisis response and
prevention services for survivors of domestic
violence.

Awarded: $9,412.07
16 Individuals
26 Individuals
Public Service
Subtotal 232 616
*Hope for the Unhoused’s award revoked due to inability to meet City’s insurance requirements.

Funds for the activity were reallocated in the following program year.

A total of 871 Milpitas residents received assistance during the program year, demonstrating the City’s commitment to supporting vulnerable populations. Public services continued to be a top priority for the community. Among those served, 161 were seniors (18%), many of whom benefited from aging-in-place Organization Name Project Description Proposed
Served
Actual
Served
LifeMoves
Funding requested to complete renovations to the
women’s restroom at the Julian Street Inn Shelter.
(Note: Restroom renovation completed, see detail below) Awarded: $100,000
100
Individuals
*39
Individuals
Rebuilding Together
Silicon Valley (RTSV)
Provide free critical home repairs and accessibility
modifications for low-income residents.

Awarded: $156,000
15 Units
16 Units
Terrace Gardens
Senior Housing
Funding requested to replace the roofs at the
"Community Building", and "E" and "F" buildings.

Awarded: $199,999
148
Units
148
Units
Capital Projects
Subtotal 263 203
Organization Name Project Description Proposed
Served
Actual
Served
Economic
Development City of Milpitas Grants to Milpitas Microenterprises.

Awarded: $220,000
40 Micro-
Enterprises
40 Micro-
Enterprises
Subtotal 40 40
Organization Name Project Description Proposed
Served
Actual
Served
Project Sentinel
Offers fair housing education, counseling,
investigation, and enforcement actions.

Awarded: $21,000
10 Individuals
12 Individuals
Program
Administration
Program
Administration
Staff time in administering the program, including
all public noticing, and publishing.

Awarded: $113,649.24

N/A N/A
Subtotal 10 12
Grand Total 545 871

resources, legal advocacy, and supportive services. Another 238 low- and moderate-income residents (28%) received critical support, including access to affordable housing and nutrition programs. In addition, 89 survivors of domestic violence (10%) accessed specialized services such as emergency shelter, counseling, and legal advocacy, helping them regain safety and stability.

Maintaining and preserving existing housing remains a top priority for the City, ensuring long-term stability and safety for residents. In partnership with Rebuilding Together Silicon Valley, sixteen (16) housing units were rehabilitated during the year. Twenty-five (25) homeowners, many of whom are elderly or disabled, received critical assistance with emergency home repairs and safety modifications. These repairs included water heater replacements, electrical upgrades, plumbing repairs, and installation of accessibility features such as ramps and grab bars, which allowed residents to remain safely in their homes.

Regarding affordable housing rental rehabilitation, Terrace Gardens, a 100% affordable senior housing development was awarded CDBG funding for major roof repairs and upgrades to communal areas. These investments not only improved the safety and longevity of the building but also enhanced the quality of life for senior residents by creating more welcoming and functional shared spaces.

A public improvements project at LifeMoves Villa Shelter rehabilitated the women’s bathroom, enhancing the quality of life for 39 unhoused residents during the program year. This two-year capital project commenced in FY 23-24, with 24 unhoused residents served in the first year. Notably, the County oversees the resident selection process for the shelter, and LifeMoves does not participate in this process. LifeMoves estimated serving 100 unhoused residents over two years, based on historical shelter data. Ultimately, the County determines shelter residency through the community queue system.

Fair housing and tenant-landlord counseling services were provided through a partnership with Project Sentinel. The program promoted fairness and equality of housing opportunity by offering education, counseling, and referral services to tenants and landlords. These efforts helped resolve disputes, prevent evictions, address housing discrimination claims, and increase awareness of legal rights and responsibilities within the community.

Given the persistent economic challenges faced by local businesses and building on the success of the pilot Microenterprise Assistance Program (MEAP), the City launched a second round of grants for Milpitas microenterprises. Through targeted outreach and technical assistance, a total of $200,000 was awarded to 40 income-eligible microenterprises. The funding supported activities such as payroll, rent, and business adaptation strategies, thereby helping to preserve jobs and promote economic recovery in the Milpitas business community.

Public Outreach
Pursuant to the City’s Citizen Participation Plan, and accordance with federal regulations, the CAPER must be made available to the public for a fifteen-day review and comment period. Additionally, the City will hold one public hearing prior to the adoption of the CAPER to encourage the community to provide feedback to the City Council as to the performance of the subrecipients during the program year.

A public notice was published in the Milpitas Post and on the City website on August 22, 2025. The comment period is from August 22 through September 16, 2025. Public notices were translated into Spanish, Vietnamese, Tagalog, and Simplified Chinese to further enhance communication with residents whose primary language is not English. Copies of the draft CAPER were made available at the front desk at City Hall, the Milpitas Library, and online for public review at https://www.milpitas.gov/475/Federal-Program-Community- Development-Bl.

POLICY ALTERNATIVE(S):

Not applicable.

FISCAL IMPACT:

There is no fiscal impact on the City budget. However, without an approved CAPER, the City will not qualify for future CDBG entitlement funding.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

The action has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment and is not a project pursuant to Pub. Resources Code, § 21065 and Cal. Code Regs., tit. 14, § 15378. Even if a project, the action is exempt from further CEQA review pursuant to Cal. Code Regs., tit. 14, § 15061(b)(3) as it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.

ATTACHMENT(S):
(a) Draft FY 2024-2025 CAPER

CITY OF MILPITAS

DRAFT CONSOLIDATED ANNUAL

PERFORMANCE AND EVALUATION

REPORT (CAPER)
2024-2025

CAPER 1
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-05 - Goals and Outcomes
Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) This could be an overview that includes major initiatives and highlights that were proposed and executed throughout the program year.

Below is a description of the progress the City of Milpitas has made in achieving the goals outlined in the Fiscal Year 2024-2025 Annual Action Plan. The City achieved many of its annual goals in the final year of the Consolidated Plan (2022-2025). The following goals are the basis for the activities approved and funded in the Fiscal Year 2024-2025 Annual Action Plan:
• Maintain and Preserve Existing Housing
• New Affordable Housing
• Affordable Housing Rental Rehabilitation
• Community Funding/Public Services
• Public services for low- and moderate-income residents at risk of eviction • Fair Housing
• Public Services for Children and Youth
• Public Services for Seniors
• Public services for Domestic Violence Support
• Public Improvements including accessibility and improving public facilities • Assist Microenterprises and Small Businesses
• Explore the use of HUD Section 108 Loan Guarantee Program Below highlight the funded organizations' accomplishments:
• Catholic Charites’ Long Term Care Ombudsman Program advocates the rights of seniors and disabled residents living in long-term care facilities, conducted unique visits to five (5) Milpitas residents in such settings. • Child Advocates of Silicon Valley is the only agency in the county that provides court-appointed volunteers (CASA) to every foster child.

The organization served and connected five (5) Milpitas foster youth and children with dedicated CASAs. • City of Milpitas In collaboration with FORWARD, the City of Milpitas efficiently managed the Milpitas Microenterprise Grant Program,

CAPER 2
OMB Control No: 2506-0117 (exp. 09/30/2021)
awarding forty (40) grants to qualifying local microenterprises. • City of Milpitas staff managed the City’s Community Development Block Grant (CDBG) Program, managing and overseeing the grant, ensuring compliance with regulations, and supporting implementation of funded activities. • CityTeam provided 1,225 hot meals to 200 unhoused residents, supporting their well-being and addressing food insecurity. • LifeMoves completed the renovations and upgrades to the women’s restroom at the Julian Street Inn, enhancing comfort and accessibility. To date, thirty-nine (39) Milpitas residents have benefited from the improved facility. • Next Door Solutions to Domestic Violence provided sixty-three (63) residents with supportive services and emergency shelter for victims of domestic violence.
• Project Sentinel (Fair Housing) is dedicated to promoting fairness and equality of housing opportunity for all. They handled twelve (12) fair housing cases.
• Project Sentinel (Tenant-Landlord) handled 123 requests from Milpitas residents providing information and referral to help resolve various housing issues.
• Rebuilding Together Silicon Valley preserves affordable housing by providing safety, energy efficiency, and accessibility repairs to qualified low-income residents. They directly improved housing conditions for sixteen (16) Milpitas households. • Senior Adults Legal Assistance promotes aging with dignity. They provided free legal services to forty-six (46) Milpitas seniors. • Silicon Valley Independent Living Center provided housing assistance services to thirty-eight (38) disabled residents. • Sourcewise served a total of 110 unduplicated homebound older adults with nutritious home delivered meals. • Terrace Gardens- completed roof renovations on the Community Building (80%), E, and F buildings at a low-income senior facility, enhancing safety and comfort for all 148 resident units. • YWCA Silicon Valley provided supportive services and emergency shelter, increasing safety and stability for twenty-six (26) people recovering from domestic violence.

Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each of the grantee’s program year goals.

CAPER 3
OMB Control No: 2506-0117 (exp. 09/30/2021)
Goal Category Source /
Amount
Indicator Unit of
Measure
Expected
–
Strategic
Plan
Actual –
Strategic
Plan
Percent
Complete
Expected
–
Program
Year
Actual –
Program
Year
Percent
Complete
Affordable
Housing Rental
Rehabilitation
Affordable
Housing
Non-Housing
Community
Development

CDBG:
$100,000

Rental units
rehabilitated

Household
Housing
Unit

148 592 400% 148 148 100%
Affordable
Housing Rental
Rehabilitation
Affordable
Housing
Non-Housing
Community
Development

CDBG: $0 Homeowner Housing
Rehabilitated
Household
Housing
Unit
0 0 0% 0 0 0%
Affordable
Housing Rental
Rehabilitation
Affordable
Housing
Non-Housing
Community
Development

CDBG: $0 Housing for Homeless
added

Household
Housing
Unit

0 0 0% 0 0 0%
Affordable
Housing Rental
Rehabilitation
Affordable
Housing
Non-Housing
Community
Development
CDBG: $0 Housing for People
with HIV/AIDS added

Household
Housing
Unit
0 0 0% 0 0 0%
Assist
Microenterprises
and Small
Businesses
Non-Housing
Community
Development
CDBG: $0
Facade
treatment/business
building rehabilitation
Business 0 0 0% 0 0 0%

CAPER 4
OMB Control No: 2506-0117 (exp. 09/30/2021)
Assist
Microenterprises
and Small
Businesses
Non-Housing
Community
Development
CDBG:
$50,000
Businesses assisted Businesses
Assisted
50 65 130% 40 40 100%
Community
Funding/Public
Services
Homeless
Non-
Homeless
Special Needs
CDBG:
$150,000
Public service activities
other than
Low/Moderate
Income Housing
Benefit
Persons
Assisted
500 623 124.60% 152 238 156.58%
Fair Housing
Affordable
Housing
Non-
Homeless
Special Needs

CDBG:
$150,000

Public service activities
other than
Low/Moderate
Income Housing
Benefit
Persons
Assisted
60 37 61.67% 106 0 0%
Maintain and
Preserve Existing
Housing
Affordable
Housing
Non-
Homeless
Special Needs

CDBG:
$700,000

Homeowner Housing
Rehabilitated

Household
Housing
Unit

150 60 40% 15 16 106.92%
New Affordable
Housing
Affordable
Housing

CDBG:
$50,000

Rental units
constructed

Household
Housing
Unit

50 0 0% 0 0 0%
Public
Improvements -
Accessibility &
Public Fac.

Non-Housing
Community
Development
CDBG:
$450,000
Public Facility or
Infrastructure
Activities other than
Low/Moderate
Income Housing
Benefit

Persons
Assisted 1000 92 9.20% 0 39 0%

CAPER 5
OMB Control No: 2506-0117 (exp. 09/30/2021)
Public
Improvements -
Accessibility &
Public Fac.

Non-Housing
Community
Development
CDBG: $0
Public Facility or
Infrastructure
Activities for
Low/Moderate
Income Housing
Benefit
Households
Assisted 0 0 0% 0 0 0%
Public
Improvements -
Accessibility &
Public Fac.

Non-Housing
Community
Development
CDBG: $0 Homeless Person
Overnight Shelter

Persons
Assisted
0 39 0% 0 39 0%
Public
Improvements -
Accessibility &
Public Fac.

Non-Housing
Community
Development
CDBG: $0
Overnight/Emergency
Shelter/Transitional
Housing Beds added
Beds 0 0 0% 0 0 0%
Public services -
Residents at risk
of eviction

Homeless
Non-
Homeless
Special Needs
CDBG:
$50,000
Public service activities
for Low/Moderate
Income Housing
Benefit

Households
Assisted 20 0 0% 0 0 0%
Public Services
for Children and
Youth
Non-
Homeless
Special Needs

CDBG:
$45,000

Public service activities
other than
Low/Moderate
Income Housing
Benefit

Persons
Assisted
50 17 34% 4 5 125%
Public Services
for Domestic
Violence support

Non-
Homeless
Special Needs

CDBG:
$75,000
Public service activities
other than
Low/Moderate
Income Housing
Benefit
Persons
Assisted 80 250 312.50% 53 89 167.92%

CAPER 6
OMB Control No: 2506-0117 (exp. 09/30/2021)
Public Services
for Seniors
Non-
Homeless
Special Needs
Non-Housing
Community
Development
CDBG:
$210,000
Public service activities
other than
Low/Moderate
Income Housing
Benefit

Persons
Assisted 1250 881 70% 40 161 403%
Table 1 - Accomplishments – Program Year & Strategic Plan to Date

Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified.

This Consolidated Annual Performance Evaluation Report (CAPER) corresponds with the third and final Annual Action Plan year covered by the City’s 2022-2025 Consolidated Plan which was adopted by Milpitas City Council on June 14, 2022.

The CAPER provides a snapshot of how the City utliized its CDBG allocation to meet the needs of the City’s low- and moderate-income

CAPER 7
OMB Control No: 2506-0117 (exp. 09/30/2021)
population. The following priorities were considered to meet the housing and community development needs in Milpitas:
• Maintain and Preserve Existing Housing
• New Affordable Housing
• Affordable Housing Rental Rehabilitation
• Community Funding/Public Services
• Public services for low- and moderate-income residents at risk of eviction • Fair Housing
• Public Services for Children and Youth
• Public Services for Seniors
• Public Services for Domestic Violence support
• Public Improvements including accessibility and improving public facilities • Assist Microenterprises and Small Businesses
• Explore the use of HUD Section 108 Loan Guarantee Program The City successfully achieved and, in several areas, exceeded the goals outlined in the 2024-2025 Annual Action Plan (AAP). This was accomplished through strategic planning, strong community partnerships, and data-driven decision-making. For the program year, the City allocated $899,472.39 to sixteen (16) activities, which addressed a wide range of community needs including housing, public services, and economic development. One activity was cancelled midway through the program year due to noncompliance with City insurance requirements, and funds will be reallocated to other high-priority initiatives in the upcoming program year. The detailed funding allocation is as follows:

CDBG Formula Funds for Program Year 2024: $592,161
CDBG Prior Year Unused Formula: $291,094.35 (includes $100K PY 23 Public Improvements Project) Program Income: $16,217.04
In total, 871 Milpitas residents were assisted in Program Year 2024, reflecting the City’s commitment to serving vulnerable populations. Of those served, 161 were seniors (18%), many of whom benefitted from aging-in-place resources, legal advocacy, and supportive services. The 238 low- and moderate-income community members (28%) received essential assistance, including access to affordable housing and nutrition programs.

CAPER 8
OMB Control No: 2506-0117 (exp. 09/30/2021)
Additionally, 89 survivors of domestic violence (10%) were supported through specialized services such as emergency shelter, counseling, and legal advocacy, helping them regain safety and stability.

A top priority for the City is to maintain and preserve existing housing, ensuring long-term housing stability and safety for residents. Through an ongoing partnership with Rebuilding Together Silicon Valley, a total of 16 housing units were rehabilitated. Twenty-five homeowners, many of whom are elderly or disabled, received critical assistance with emergency home repairs and safety modifications. These repairs included water heater replacements, electrical upgrades, plumbing repairs, and installation of accessibility features such as ramps and grab bars, which allowed residents to remain safely in their homes.

Regarding affordable housing rental rehabilitation, Terrace Gardens, a 100% affordable senior housing development was awarded CDBG funding for major roof repairs and uprades to communal areas. These investments not only improved the safety and longevity of the building but also enhanced the quality of life for senior residents by creating more welcoming and functional shared spaces.

A capital improvement project for LifeMoves Villa Shelter to rehabilitate the women’s bathroom was also completed, enhancing the life of 39 unhoused residents.

Fair housing and tenant-landlord counseling services were provided through a partnership with Project Sentinel. The program promoted fairness and equality of housing opportunity by offering education, counseling, and referral services to tenants and landlords. These efforts helped resolve disputes, prevent evictions, address housing discrimination claims, and increase awareness of legal rights and responsibilities within the community.

Given the persistent economic challenges faced by local businesses, and building on the success of the pilot Microenterprise Assistance Program (MEAP), the City launched a second round of grants for Milpitas microenterprises. Through targeted outreach and technical assistance, a total of $200,000 was awarded to 40 income-eligible microenterprises. The funding supported activities such as payroll, rent, and business adaptation strategies, thereby helping to preserve jobs and promote economic recovery in the Milpitas business community.

CAPER 9
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-10 - Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted).

91.520(a)
CDBG
White 259
Black or African American 48
Asian 272
American Indian or American Native 3
Native Hawaiian or Other Pacific Islander 10
Total 592
Hispanic 129
Not Hispanic 742

Table 2 – Table of assistance to racial and ethnic populations by source of funds

Narrative
The City’s CDBG program served 871 individuals in Program Year 2024. Of those individuals, approximately 30% were White; 6% were Black or African American; 31% were Asian; 2% were either American Indian/American Native, Native Hawaiian/Pacific Islander, American Indian/ Alaskan Native & White, Asian, and White, Black/African American and White. 31% of individuals reported as “Other Multi-Racial.” Of the 871 individuals served, approximately 15% were Hispanic.

American Indian/Alaskan Native & White 2
Asian/White 3
Black/White 1
American Indian/Black 2
Other Multi-Racial 271

CAPER 10
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-15 - Resources and Investments 91.520(a)
Identify the resources made available
Source of Funds Source Resources Made
Available
Amount Expended
During Program Year
CDBG public - federal $899,472.39 $893,044.57
Table 3 - Resources Made Available

Narrative
The attached PR26 Program Year 2024 report shows total expenditures of $893,044.57 in CDBG funds.

For the program year, the City allocated $899,472.39 to sixteen (16) activities, which addressed a wide range of community needs including housing, public services, and economic development. One activity was cancelled midway through the program year due to noncompliance with City insurance requirements, and the $5,000 in funds will be reallocated to other high-priority initiatives in the upcoming program year. The remaing $1,472.82 will also be reallocated to other high-priority initiatives in the upcoming program year.

The attached PR 26 CDBG-CV Financial Summary Report shows total program expenditures of $965,147.00. $15,000.00 was a repayment to activity 545 Filipino American Chamber of Commerce. The remaining amount of CV funds will be reallocated in Program Year 2026.

Identify the geographic distribution and location of investments Target Area Planned Percentage of
Allocation
Actual Percentage of
Allocation
Narrative Description
City of Milpitas 100 100
Table 4 – Identify the geographic distribution and location of investments

Narrative
The City of Milpitas has not established specific geographic target areas. The City attempts to provide resources to serve low- to moderate-income persons, citywide.

CAPER 11
OMB Control No: 2506-0117 (exp. 09/30/2021)
Leveraging
Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan.

CAPER 12
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate-income, and middle-income persons served.

One-Year Goal Actual
Number of Homeless households to be
provided affordable housing units 0 0
Number of Non-Homeless households to be
provided affordable housing units 163 164
Number of Special-Needs households to be
provided affordable housing units 0 0
Total 163 164
Table 5 – Number of Households

One-Year Goal Actual
Number of households supported through
Rental Assistance 0 0
Number of households supported through
The Production of New Units 0 0
Number of households supported through
Rehab of Existing Units 163 164
Number of households supported through
Acquisition of Existing Units 0 0
Total 163 164
Table 6 – Number of Households Supported

Discuss the difference between goals and outcomes and problems encountered in meeting these goals.

The City of Milpitas continues to make significant progress in supporting affordable housing projects and developing programs for residents. Several city initiatives are specifically designed to assist low- and moderate-income (LMI) individuals and families. Terrace Gardens is one such facility that offers affordable housing options.

Terrace Gardens is a deed-restricted senior housing facility serving very-low- and low-income residents.

In Program Year 2024, Terrace Gardens completed roof renovations on the Community Building (covering 80% of the structure), as well as the E and F buildings. The rehabilitation project supported a total of 148 households. These investments improved both the safety and longevity of the buildings while enhancing the quality of life for senior residents.

CAPER 13
OMB Control No: 2506-0117 (exp. 09/30/2021)
A key goal of the City is to provide rehabilitation funding for affordable housing projects. The City partnered with Rebuilding Together Silicon Valley to offer emergency repairs to qualified low-income homeowners in Milpitas. This program is designed to preserve affordable housing by delivering safety, energy efficiency, and accessibility improvements to eligible households. In Program Year 2024, Rebuilding Together Silicon Valley completed critical repairs for 16 Milpitas households—exceeding the program’s annual goal.

Discuss how these outcomes will impact future annual action plans.

The goal of creating more affordable housing will continue to be a goal in future action plans. However, the increasingly high cost of construction coupled with surging land costs have made the creation of deeply affordable housing (low, very-low, and extremely-low income) very challenging.

Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity.

Number of Households Served CDBG Actual HOME Actual
Extremely Low-income 95 0
Low-income 67 0
Moderate-income 2 0
Total 164 0
Table 7 – Number of Households Served

Narrative Information
In Program Year 2024, the City of Milpitas supported a total of 164 households with affordable housing efforts. In total, 58% were considered extremely low-income and 41% low-income.

CAPER 14
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending homelessness through:

Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
Mobile Shower and Laundry Services
In December 2020, the City launched a pilot program with Project WeHOPE to operate its Dignity on Wheels Mobile Shower and Laundry service. The City initially allocated $21,372 in funding and reinforced its commitment by providing an additional $75,180 to extend the service contract through June 30, 2023. As part of the June 2023 budget process, $150,000 was approved for a new contract with Dignity on Wheels, extending services until June 30, 2026. WeHOPE operates every Sunday, averaging 100 showers and 45 loads of laundry per month, and serves approximately 45 unique individuals. To date, more than 2,300 individuals presumed to be low- and moderate-income (LMI) have benefited from this program.

Homeless Outreach
Following a competitive RFP process, the City awarded a contract to WeHope for homeless outreach, assessment, and case management. Under this agreement, WeHope will identify, assess, and refer unhoused residents to appropriate housing programs and services, while also providing timely data and long-term projections on the unhoused population. This approach will help the City maintain a strategic and standardized methodology for serving unhoused residents. The initial $199,933 allocation is funded through a combination of the Permanent Local Housing Allocation Grant and the City’s Housing Authority Fund. The contract with WeHope was extended for one year, through June 2026 at a total not- to-exceed cost of $203,033 which was funded from a grant received through the fiscal year 2022-2023 State budget. Staff will prepare a new RFP for homeless outreach in the upcoming program year.

Permanent Local Housing Allocation (PLHA)
In July 2023, the City received a signed Standard Agreement from HCD approving its 2019, 2020, and 2021 funding applications, totaling $1,017,554. These funds are designated for homeless outreach and the creation of a Workforce Housing Rental Assistance Program. This program offers rental subsidies to Milpitas residents and local workforce members earning at or below 30% of the Area Median Income (AMI), as defined by HCD as extremely low income. Currently, 22 households receive $645 in rental assistance per month for 24 months. Staff will launch round 2 of the Workforce Housing Rental Assistance Program which aims to assist an additional 28 households with $645 in month for 24 months.

CAPER 15
OMB Control No: 2506-0117 (exp. 09/30/2021)
Addressing the emergency shelter and transitional housing needs of homeless persons The City continues to work closely with community partners and organizations to address the emergency shelter and transitional housing needs of our homeless residents. The City works closely with our homeless outreach provider, WeHOPE to create a formalized outreach and assessment plan to provide on-site case management, assessment, and referral to other services to help house our homeless population, as well as obtain necessary demographic information to ensure a well-rounded approach.

The City partners with LifeMoves to provide various services to our unhoused community. LifeMoves operates 26 facilities and service sites consisting of 12 interim shelters, a drop-in center, and several permanent supportive housing sites, as well as programs such as outreach to the unsheltered homeless population, safe parking programs, and homelessness prevention emergency assistance programs. In particular, the LifeMoves Villa Shelter (Villa) provides individuals with shelter beds and other services to all residents of Santa Clara County. The Villa has 15 family units and 9 beds available for single women for an average shelter capacity of 54 individuals per night. The Villa generally serves about 250 individuals each year, about half of whom are children. The purpose of the program is to provide interim housing and supportive services for homeless families and individuals to rapidly return to stable housing and achieve long-term self-sufficiency.

The City of Milpitas also contracts with WeHOPE to provide homeless outreach, engagement, and street-based case management services. WeHOPE case managers conducts an assessment tool known as the Vulnerability Index-Service Prioritization Decision Assessment Tool or VI-SPDAT to identify needs and connect with a countywide network of services including emergency shelter and transitional housing.

Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs Milpitas does not currently have an institutional discharge policy. The City collaborates with the Santa Clara County Continuum of Care CoC, which recently updated its Quality Assurance Standards to include a homeless discharge coordination policy.

The County CoC endeavors to provide guidance and resources to those released from institutions. The discharge policy includes access to reentry resource centers where, for example, a VI-SPDAT could be administered. The VI-SPDAT measures the acuity level of an individual and is used to inform what type of support or housing needs are required. It also serves as the entry point for access to other resources or supportive services, such as residential or outpatient treatment, transitional housing, or emergency

CAPER 16
OMB Control No: 2506-0117 (exp. 09/30/2021)
shelter access.

CDBG and City Local Funds
• Rent Relief Program: FORWARD has been administering the City’s Rent Relief Program, which offers low- and moderate-income residents a maximum of $5,000 per calendar year, to prevent eviction and community displacement.
• WHRAP Program: FORWARD is also be administering the City’s Workforce Housing Rental Assistance Program, which offers rental subsidies to members of the Milpitas workforce who are at or under 30% AMI.
• Child Advocates of Silicon Valley: Child Advocates connect court-appointed special advocates (CASAs) to foster children. These volunteers must make a commitment to the children for a long-term, many for his or her entire life. The consistent support of the CASA is often the only adult who has steadily remained with the child, providing crucial mentorship. • Seniors Adults Legal Assistance (SALA): SALA is committed to providing free-legal services to seniors. Legal services that SALA provides ranges from: public benefits, long-term care, alternatives to institutionalization, elder abuse, long-term care insurance, incapacity planning, probate, simple wills, and housing – related to Landlord-Tenant issues. Often, many seniors do not know his or her housing rights or sign over the will of their house without knowing, and with fixed income, many are unable to provide legal help. SALA provides legal help free of charge for these low to extremely low-income seniors.

Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
As noted above, the City contracts with WeHOPE to provide outreach and assessment services to the unhoused community in Milpitas through two full-time case managers.

The City of Milpitas also partners with WeHOPE’s Dignity on Wheels program to provide free hot showers, laundry, and case management services for the unhoused Milpitas community. In Program Year 2024, a total number of 51 sessions were conducted in which 639 individuals participated. A total of 1142 showers and 708 loads of laundry were provided by the program.

CAPER 17
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing
The City of Milpitas currently does not have any public housing. However, there is a project-based Section 8 property in the City, the Sunnyhills Apartments. The Sunnyhills Apartments is a 171-unit development in which 149 units receive project-based Section 8 vouchers. The project-based Section 8 vouchers subsidize assistance for each unit with the Department of Housing and Urban Development, establishing fair market rent for the area and what the tenant can afford to pay. The goal is to be competitive with the local market thus incentivizing the owner to rent to low-income households.

Additionally, there is a permanent supportive housing located at 1000 Hillview Court and 355 Sango Court. The 1000 Hillview Court is a 132-unit supportive housing project that is being funded by Santa Clara County to house formerly and at risk of homelessness in the state. The goal is to provide stability and resources to the individuals so they can move forward into more long-term solutions and remain housed. 355 Sango Court is the first 100% affordable housing development in Milpitas that consists of 102 apartments. 44 units were set aside for chronically homeless households. Progress to complete affordable housing agreements for developers occurs year-round.

Actions taken to encourage public housing residents to become more involved in management and participate in homeownership
There is no public housing within the city. However, the City manages a Below Market Rate (BMR) Homeownership program that encourages first time homebuyers that are eligible low-and moderate income to apply. The City has partnered with HouseKeys to administer our BMR program. City staff encourages people interested in the program to create a free account with HouseKeys to be notified via email of when housing opportunities become available. Additionally, when there is a BMR unit that becomes available, the City markets the unit via City social media accounts and flyers posted in visible areas such as the Milpitas Library, Permit Center, and Community room. The City sold four BMR units during the program year.

Actions taken to provide assistance to troubled PHAs
As with many PHA's, there is not enough funding to provide housing vouchers for every family in need of one. The City is looking into ways we can keep individuals housed. Our Rent Relief Program offers up to $5,000 to help assist with rent if family has gotten behind. We also provide future rent and security deposit assistance if needed.

CAPER 18
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j)
Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) Resolution No. 8523
The City adopted Resolution No. 8523 on February 2, 2016, which recognizes homelessness as a crucial problem in the County and will help contribute to future affordable housing projects that will house the homeless.

Affordable Housing Ordinance 297
In June 2018, the City Council passed Affordable Housing Ordinance 297 which requires all new residential development projects of 10 units or more designed and intended for permanent occupancy shall construct 15% of the total number of dwelling units within the development as affordable units.

The City is looking into updating the Affordable Housing Ordinance to ensure affordability for very-low and low- income populations.

Housing Opportunity Zone
The project will establish a new ‘overlay district’ within established critical priority areas of Milpitas and complete the associated California Environmental Quality Act (CEQA) analysis to accelerate housing production in the City. The Housing Opportunity Zone (HOZ) will provide objective standards and incentives to developers to encourage and support the development of by-right, affordable, and supportive housing projects, including housing for special-needs residents.

The project would streamline housing approvals and accelerate housing production by providing clarity and certainty to developers to stimulate development in priority areas. Incentives to developers may include reduced parking requirements, additional density bonuses beyond the State Density Bonus, increased allowable heights, streamlined permitting processes, and fee waivers.

Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) The City contracted with WeHOPE to provide assessment services to the unhoused via case managers.

The case managers provide ongoing outreach and assessment services to the unhoused community in Milpitas. The City extended the agreement for one year and is set to expire June, 2026.

Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) Historically, the County of Santa Clara has received funding from State’s Department of Health Service

CAPER 19
OMB Control No: 2506-0117 (exp. 09/30/2021)
and Federal Government for Center for Disease Control to implement a Childhood Lead Poisoning Prevention Program. The funded programs include: community outreach screen, case management, and public education to inform low-to-moderate income and older communities. The project will then follow up with environmental testing, lead-based education, blood-lead testing for children, hazard reduction grants, and follow-up with monitoring and testing. Milpitas has adopted a Lead-Based Paint Management Plan which complies with HUD-Based Paint regulations and outlines the required states of abatement and remediation for rehabilitation projects. In addition, the City publicizes and identifies lead-based hazards and older residential projects through its Code Enforcement Division and Building Department.

Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j) In 2023, the City developed the Workforce Housing Rental Assistance Program, which provides a rental subsidy to Milpitas residents and members of the local workforce whose income is at or less than 30% AMI, defined by HCD as extremely low income. Up to 50 households will be provided $645 of rental assistance per month for 24 months. So far, the majority of participants have reported financial relief.

Actions taken to develop institutional structure. 91.220(k); 91.320(j) The City is striving to improve intergovernmental and private sector cooperation to synergize efforts and resources and develop new revenues for community service needs and the production of affordable housing. Continued collaborative efforts include:

Regular quarterly meetings between entitlement jurisdictions at the CDBG Coordinators meeting.

Meet with the Regional Housing Working Group
Joint jurisdiction Request for Proposals and project review committees Coordination on project management for projects funded by multiple jurisdictions Community Development Roundtable monthly meetings with the real estate and development communities
Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j)
The City benefits from a strong jurisdiction and region-wide network of housing and community development partners, such as the County and the CoC. To improve intergovernmental and private sector cooperation, the City will continue to participate with other local jurisdictions and developers in sharing information and resources.

CAPER 20
OMB Control No: 2506-0117 (exp. 09/30/2021)
Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a) The City continues to provide funding for Project Sentinel, who the City contracts for fair housing issues.

Project Sentinel is a private, non-profit agency providing fair housing, tenant-landlord counseling, and dispute resolution services. Additional services include counseling, case intake, education, and outreach.

Other services include HUD-certified mortgage default counseling and First-Time Homebuyer workshops are open to Milpitas residents.

CAPER 21
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements
The City of Milpitas is committed to maintaining rigorous oversight of its subgrecipients. The City ensures that all funded organizations comply with HUD’s financial and programmatic requirements through a robust contract process and ongoing monitoring.

Each agreement outlines the specific services to be performed by subrecipients. The terms and conditions of these agreements comply with HUD regulations and have been approved by the City Attorney.

As specified in the agreements, each organization must submit quarterly progress reports detailing its progress toward contract goals. Organizations are also required to submit invoices for reimbursement, documenting the services provided. City staff reviews these reports and supporting documents for discrepancies. If concerns or questions arise, staff will contact the organization and initiate an internal investigation, which continues until the issue is resolved. This process applies to all CDBG- and CDBG-CV- funded activities.

During Program Year 2024, staff completed monitoring for all subrecipients. Virtual monitoring was conducted for existing subrecipients, while all new subrecipients underwent on-site monitoring.

In accordance with CDBG regulations, City staff created comprehensive monitoring work plans for each organization. These included reviews of progress and expense reports, as well as documentation of any prior compliance issues. Staff employed an internal monitoring strategy—reviewing documentation and creating a detailed checklist for each project—alongside a strategic plan for on-site monitoring to ensure thorough evaluation. After each monitoring, staff met with CDBG partners to discuss findings and address any errors before issuing a formal monitoring letter summarizing the results. Throughout the process, staff noted common questions or concerns to improve future sessions. An exit conference and follow-up letter were provided to subrecipients, outlining successes and deficiencies. No findings were recorded this program year.

Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports.

As described in the City’s approved Citizen Participation Plan, the CAPER was made available in the Public Library, City’s Website, City Hall, and per request via email to the public for public comment for at

CAPER 22
OMB Control No: 2506-0117 (exp. 09/30/2021)
least 15 days. A public notice was published in the Milpitas Post and City website on August 22, 2025.

The comment period is from August 22 through September 16, 2025. Public notices were translated into Spanish, Vietnamese, Tagalog, and Simplified Chinese to further enhance communication with residents whose primary language is not English. Copies of the draft CAPER were made availble at the front desk at City Hall, the Milpitas Library, and online for public review at https://www.milpitas.gov/475/Federal- Program-Community-Development-Bl. Update after public hearing CR-45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences.

The City was noncompliant with timely expenditure requirements. As such, the City completed a thorough review of the program to identify key issues and produce a Workout Plan. The City identified receipt of two large home rehabilitation loan repayments to be the cause for untimeliness. These payments significantly increased the revolving loan fund balance at a time when the City’s Home Rehabilitation Loan Program was inactive. In Fall of 2024, staff had launched an interest form for the Home Rehabilitation Loan program along with producing marketing materials and conducting targeted outreach. After an extended outreach period, there was little identified public interest in the program, signaling to staff that a programmatic shift was necessary to expend the funds in a timely manner. On February 4, 2025, the Milpitas City Council retired the Home Rehabilitation Loan Program.

To resolve the timeliness issue, on May 6, 2025, City Council approved a substantial amendment to the 2022-2025 Consolidated Plan and 2024-2025 Annual Action Plan to reprogram funding from the revolving loan fund balance to the following CDBG-eligible activities:
• Fiscal Year 2024-2025 Program Administration
• Fiscal Year 2025-2026 Public Services
• Fiscal Year 2025-2026 Home Rehabilitation Activity
• Fiscal Year 2025-2026 Microenterprise Assistance Grant Program On July 24, 2025, the City received a letter from HUD accepting the proposed Workout Plan. The City is committed to bringing the program into full compliance as quickly as possible and ensure timely expenditure of CDBG funds.

Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants?
No
[BEDI grantees] Describe accomplishments and program outcomes during the last year.

CAPER 23
OMB Control No: 2506-0117 (exp. 09/30/2021)

CAPER 24
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-58 – Section 3
Identify the number of individuals assisted and the types of assistance provided

Total Labor Hours CDBG HOME ESG HOPWA HTF
Total Number of Activities 0 0 0 0 0
Total Labor Hours 0
Total Section 3 Worker Hours 0
Total Targeted Section 3 Worker Hours 0
Table 8 – Total Labor Hours

Qualitative Efforts - Number of Activities by Program CDBG HOME ESG HOPWA HTF Outreach efforts to generate job applicants who are Public Housing Targeted Workers 0
Outreach efforts to generate job applicants who are Other Funding Targeted Workers. 0
Direct, on-the job training (including apprenticeships). 0 Indirect training such as arranging for, contracting for, or paying tuition for, off-site training. 0
Technical assistance to help Section 3 workers compete for jobs (e.g., resume assistance, coaching). 0
Outreach efforts to identify and secure bids from Section 3 business concerns. 0
Technical assistance to help Section 3 business concerns understand and bid on contracts. 0
Division of contracts into smaller jobs to facilitate participation by Section 3 business concerns. 0
Provided or connected residents with assistance in seeking employment including: drafting resumes,preparing for interviews, finding job opportunities, connecting residents to job placement services. 0 Held one or more job fairs. 0
Provided or connected residents with supportive services that can provide direct services or referrals. 0
Provided or connected residents with supportive services that provide one or more of the following: work readiness health screenings, interview clothing, uniforms, test fees, transportation. 0 Assisted residents with finding child care. 0
Assisted residents to apply for, or attend community college or a four year educational institution. 0
Assisted residents to apply for, or attend vocational/technical training. 0 Assisted residents to obtain financial literacy training and/or coaching. 0 Bonding assistance, guaranties, or other efforts to support viable bids from Section 3 business concerns. 0
Provided or connected residents with training on computer use or online technologies. 0
Promoting the use of a business registry designed to create opportunities for disadvantaged and small businesses. 0 Outreach, engagement, or referrals with the state one-stop system, as designed in Section 121(e)(2) of the Workforce Innovation and Opportunity Act.
0

CAPER 25
OMB Control No: 2506-0117 (exp. 09/30/2021)
Other. 0
Table 9 – Qualitative Efforts - Number of Activities by Program

Narrative
Not applicable. The City did not fund any Section 3 activities in Program Year 2024.