Milpitas City Council
October 21, 2025

October 21, 2025 Milpitas City Council Agenda Page 1

REGULAR MEETING OF THE MILPITAS

CITY COUNCIL
AGENDA
TUESDAY, OCTOBER 21, 2025
CITY COUNCIL CHAMBER, 455 E. CALAVERAS BLVD, MILPITAS, CA 7:00 PM (PUBLIC BUSINESS)
For assistance in the following languages, you may call:

Đối với Việt Nam, gọi 408-586-2400
Para sa Tagalog, tumawag sa 408-586-3051
Para español, llame 408-586-3072
* To access written translation during the meeting, scan the QR Code.

The City Council meeting is held in the City Council Chamber at City Hall, 455 E. Calaveras Blvd., Milpitas and via teleconference/Zoom webinar.

You may watch the Council meeting without providing public comment by accessing it via links here.

Meeting shall be livestreamed - Go to:

Facebook: https://www.facebook.com/CityofMilpitas/
YouTube: https://www.milpitas.gov/youtube
Web Streaming: https://www.milpitas.gov/webstreaming

PUBLIC COMMENT INSTRUCTIONS
Oral public comments may only be provided live during the City Council meeting in person, unless the City Council approves remote public comment. All comments provided shall be limited to three minutes or less as determined by the Mayor. All members of the public will be limited to one comment per agenda item, and one comment for non-agenda items. Members of the public may submit written comments by email to [email protected]

The meeting will be streamed via Zoom for viewing purposes only unless the City Council approves remote public comment. To watch via Zoom, please register at:
https://ci-milpitas-ca-gov.zoom.us/webinar/register/WN_Z6JPCONnQUa1X8P7FUEHZg NOTE: If a member of the public wishes to share any presentation materials for Council consideration, they must be submitted to the Clerk’s Office by email to [email protected] by 12:00 p.m. on the day of the meeting. No presentations will be accepted in person in the Council Chambers.

MILPITAS CITY COUNCIL CODE OF CONDUCT
• Be respectful and courteous (words, tone, and body language). • Model civility.
• Avoid surprises.
• Praise publicly and criticize privately.
• Focus on the issue, not the person.
• Use electronic devices appropriately while on the Council dais. • Disclose conflicts of interest and affiliations related to agenda items. • Separate governing from campaigning.
• The Council speaks with one voice after making policy on issues. • Respect the line between policy and administration.
• Council will hold one another accountable to comply with this Code of Conduct.

October 21, 2025 Milpitas City Council Agenda Page 2

CALL MEETING TO ORDER by Mayor and ROLL CALL by City Clerk (7:00 PM)

PLEDGE OF ALLEGIANCE
INVOCATION (Councilmember Chua)

PRESENTATIONS
● Diwali (Proclamation)
● Domestic Violence Awareness Month (Proclamation)
● Community Heroes Awards

PUBLIC FORUM
Members of the public are invited to speak on any item that does not appear on today’s agenda. Comments will be limited to three minutes or less at the Mayor’s discretion. When called to speak, you are encouraged to state your name for the record.

As an item not listed on the agenda, no action can be taken, however the City Council may instruct the City Manager to place the item on a future meeting agenda.

ANNOUNCEMENT OF CONFLICT OF INTEREST AND CAMPAIGN CONTRIBUTIONS

READING OF THE CITY COUNCIL CODE OF CONDUCT

APPROVAL OF AGENDA

CONSENT CALENDAR
Consent calendar items are considered to be routine and will be considered for adoption by one motion. There will be no separate discussion of these items unless a City Councilmember, member of the audience or staff requests the Council to remove an item from (or be added to) the consent calendar. Any person desiring to speak on any item on the consent calendar should ask to have that item removed from the consent calendar.

C1. Receive City Council Calendar of Meetings (Staff Contact: Suzanne Guzzetta, City Clerk, 408- 586-3001)
Recommendation: Receive City Council Calendar of Meetings for October 2025.

C2. Approve City Council Meeting Minutes (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586- 3001)
Recommendation: Approve City Council Meeting minutes of September 16, 26, and 30, 2025.

C3. Receive the Preview List of Anticipated Items for the Next Regular City Council Meeting (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Recommendation: Receive the list of anticipated agenda items for the next regular City Council meeting.

C4. Receive and Review the List of Agenda Items Requested by City Councilmembers (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Recommendation: Receive the list of items that have been requested by City Councilmembers and received consensus in previous meetings to date.

C5. Consider Opting into Nationwide Settlement Agreements with Additional Opioid Manufacturers (Staff Contact: Matt Cano, Assistant City Manager, 408-586-3050; and Christopher Creech, Acting City Attorney, 408-586-3040)

October 21, 2025 Milpitas City Council Agenda Page 3

Recommendation: Opt into settlement agreements with certain opioids manufacturers, whereby the City will assign will receive the City’s designated share of settlement funds to the County of Santa Clara, and direct and authorize the City Manager to execute settlement agreement(s) and any other documents necessary to implement the action.

C6. Authorize the City Manager, or Designee, to Negotiate and Execute an Agreement with Telemedicine Group DE for Cardio-Metabolic Testing Services (Staff Contact: Luz Cofresí- Howe, Finance Director, 408-586-3111; and Jared Hernandez, Chief of Police, 408-586-2406) Recommendation: Authorize the City Manager, or designee, to negotiate and execute a Professional Services Agreement with Telemedicine Group DE for cardio-metabolic testing services in an amount not-to-exceed $206,640 for the full three-year term.

C7. Authorize the City Manager to Execute Grant Agreement with the Office of Traffic Safety to Accept the Fiscal Year 2026 Office of Traffic Safety Selective Traffic Enforcement Program Grant and Approve the Related Budget Appropriation (Staff Contact: Jared Hernandez, Chief of Police, 408-586-2406)
Recommendation: Authorize the City Manager, or designee, to execute a grant agreement with the Office of Traffic Safety to accept the Fiscal Year 2026 Office of Traffic Safety Selective Traffic Enforcement Program Grant and approve the related budget appropriation in the amount of $110,000.

C8. Adopt a Resolution Accepting Completed Public Improvements and Authorizing Bond Reduction and Release for the Parkside Phase 2 Project at 1992 Tarob Court (Staff Contact:

Christian Di Renzo, Public Works Director, 408-586-2602; and Michael Silveira, City Engineer, 408-586-3303)
Recommendation: Adopt a resolution to (1) accept the completed public improvements; (2) approve a reduction in the faithful performance bond to $115,250.00; and (3) authorize the City Engineer to release the performance bond after the one-year warranty period without further City Council action, provided all required warranty work has been completed to the satisfaction of the City Engineer for the Parkside Phase 2 Project at 1992 Tarob Court.

C9. Authorize the City Manager, or Designee, to Negotiate and Execute an Amendment to the Agreement with W.W. Grainger, Inc. for the Purchase of Maintenance Supplies, Equipment, Tools, and Parts for the Public Works Department (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111; and Christian Di Renzo, Public Works Director, 408-586-2602) Recommendation: Authorize the City Manager, or designee, to negotiate and execute an amendment to the agreement with W. W. Grainger, Inc., to continue purchasing high quality maintenance supplies, equipment, tools, and parts for a four-year term in an amount not-to-exceed $549,000 for the full term of the contract agreement.

C10. Adopt a Resolution to Approve Project Plans and Specifications; Award the Construction Contract to Innovative Construction Solutions; and Authorize the Design Services Agreement Amendment No. 2 with MNS Engineers, Inc. for the Gibraltar Pump Station Valves Replacement Project (Staff: Christian Di Renzo, Public Works Director, 408-586-2602; and Michael Silveira, City Engineer, 408-586-3303)
Recommendation: Adopt a resolution to: (1) Approve the Project plans and specifications; (2) Award the construction contract to Innovative Construction Solutions in the amount of $1,310,000; (3) Authorize the City Manager, or designee, to execute the construction contract with Innovative Construction Solutions; (4) Authorize the Public Works Director to negotiate and execute contract change order(s) in an aggregate amount not to exceed $196,500; and (5) Approve and Authorize the

October 21, 2025 Milpitas City Council Agenda Page 4

City Manager, or designee, to execute Amendment No. 2 to the Professional Services Agreement with MNS Engineers, Inc. in the amount not to exceed of $32,198 for the Gibraltar Pump Valves Replacement Project, Project Nos. 7133 and 7141.

COMMUNITY DEVELOPMENT

11. 2025 Legislative Season Update and 2025 State and Federal Earmark Requests Update (Staff Contact: Alex Andrade, Director of Economic Development and Strategic Initiatives, 408-586- 3046)
Recommendation: Review and accept the 2025 Legislative Season Agenda Report, including an update on 2025 State and Federal Earmark Requests.

LEADERSHIP AND SUPPORT SERVICES

12. Report on Violations of the City’s Code of Conduct, Council Handbook, Open Government Ordinance, and Municipal Code (Staff Contact: Deanna J. Santana, City Manager, 408-586-3050) Recommendation: Discuss violations and determine manner in which the Council will hold one another accountable consistent with the Council Code of Conduct and other applicable rules and policies.

ANNOUNCEMENTS AND FUTURE AGENDA ITEMS
Members of the City Council or City Manager may make brief announcements at this time. Members of the City Council may also suggest future agenda items. For future agenda items, the City Council shall not debate the topic or engage in discussion but shall simply state a “yes” or “no” as whether to move the item forward. If a majority of the City Council agrees to move the item forward, the City Manager shall place the item on a future agenda.

ADJOURNMENT

KNOW YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions and other City agencies exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and City operations are open to the people’s review. For more information on your rights under the Open Government Ordinance or to report a violation, contact the City Attorney’s office at Milpitas City Hall, 455 E. Calaveras Blvd., Milpitas, CA 95035 e-mail: [email protected] / Phone: 408-586-3040

The Open Government Ordinance is codified in the Milpitas Municipal Code as Title I Chapter 310 and is available online at the City’s website www.milpitas.gov by selecting the Milpitas Municipal Code link.

Materials related to an item on this agenda submitted to the City Council after initial distribution of the agenda packet are available for public inspection at the City Clerk’s office at Milpitas City Hall, 3rd floor 455 E. Calaveras Blvd., Milpitas and on City website. City Council agendas and related materials can be viewed online: www.milpitas.gov/government/council/agenda_minutes.asp (select meeting date)

APPLY TO SERVE ON A CITY COMMISSION
Commission application forms are available online at www.milpitas.gov or at Milpitas City Hall.

Contact the City Clerk’s Office at 408-586-3001 for more information.

If you need assistance, per the Americans with Disabilities Act, for any City of Milpitas public meeting, please call the City Clerk at 408-586-3001 or send an e-mail to [email protected] prior to the meeting. You may request a larger font agenda.

MILPITAS CITY COUNCIL CALENDAR
October 2025

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2:00 PM-Santa Clara VTA Monthly
Briefing - Northeast Group (CM)
(Santa Clara )
5:30 PM-Veterans Commission (GB)
7:00 PM-Community Housing
Commission (EC)

2 5:30 PM-Milpitas Chamber of
Commerce Board (GB)
5:30 PM-Santa Clara VTA Board of
Directors (CM)

3 4

5 6
7:00 PM-Parks, Recreation & Cultural
Resources Commission (EC)

7 7:00 PM-City Council CANCELLED

8 4:30 PM-City Council Finance
Subcommittee (CM/EC)
7:00 PM-Silicon Valley Clean Energy
Board of Directors (GB) (Cupertino)

9 4:00 PM-Treatment Plant Advisory
Committee (CM) (San Jose)
4:00 PM-Santa Clara VTA Policy
Advisory Committee (EC)
6:00 PM-Youth Advisory Commission
(HL)

10 11

12 13
4:30 PM-Economic Development and
Trade Commission (WL)

14 15

16 17

18 19

20 7:00 PM-Science, Technology, and
Innovation Commission (WL)

21 6:00 PM-Closed Session CANCELLED
7:00 PM-City Council

22 5:30 PM-Cities Assoc. of SCC -
Recycling and Waste Reduction
Commission (CM)
7:00 PM-Planning Commission

23 24

25 26

27 28
1:30 PM-Senior Advisory Commission
(HL)
5:30 PM-City Council Special Meeting

29 30
12:00 PM-Santa Clara County Library
JPA Board Meeting (CM) (Campbell,
CA)

31 September 2025

S M T W T F S
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30

November 2025

S M T W T F S
1 2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30

September 16, 2025 Milpitas City Council Minutes Page 1

REGULAR MEETING OF THE MILPITAS

CITY COUNCIL

MINUTES
TUESDAY, SEPTEMBER 16, 2025

The City Council of the City of Milpitas convened in a Regular Meeting of the Milpitas City Council on September 16, 2025, in the City Council Chamber, 455 E. Calaveras Blvd, Milpitas, CA, and via teleconference/ Zoom webinar.

CALL MEETING TO ORDER by Mayor and ROLL CALL by City Clerk Mayor Montano called the Regular City Council meeting to order at 6:01 pm. Roll Call was taken by City Clerk Guzzetta.

PRESENT: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
ABSENT: None

ADJOURN TO CLOSED SESSION
Acting City Attorney Creech briefed the City Council on the Closed Session items.

There were no public speakers.

The City Council adjourned to Closed Session at 6:04 PM. (a) PUBLIC EMPLOYEE APPOINTMENT/HIRING
Pursuant to California Government Code Section 54957(b)(1) Position to be filled: City Attorney
(b) CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency’s Designated Representative(s): Deanna J. Santana, Interim City Manager Employee Organization(s): Unrepresented City Attorney
(c) CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency’s Designated Representative(s): Rick Bolanos, Liebert Cassidy Whitmore Employee Organization(s): Professional and Technical Employees, Mid-Management and Confidential Employees, Milpitas Employees Association, Unrepresented Employees CLOSED SESSION ANNOUNCEMENT:

The City Council reconvened in Open Session at 7:30 PM.

Acting City Attorney Creech had nothing to report out from Closed Session.

PLEDGE OF ALLEGIANCE
Mayor Montano led the Pledge of Allegiance.

September 16, 2025 Milpitas City Council Minutes Page 2

INVOCATION
Councilmember Lien provide the invocation.

PRESENTATIONS
Mayor Montano, joined by the Milpitas City Council, presented proclamations in recognition of Persistent Systems, Childhood Cancer Awareness Month, and Mexican Independence Day. • County of Santa Clara Report on the Impacts to Milpitas and the community from HR1, the Federal Budget Cuts
Supervisor Otto Lee introduced the item. Valley Health CEO Paul Lorenz presented the report.

There were the following public speakers:

1. Tarhata Brazsal

2. Mortikai Brazsal

3. Raymond Beins

4. Rob Means

5. Voltaire Montemayor

Supervisor Lee and Valley Health CEO Lorenz responded to questions from City Council.

PUBLIC FORUM
There were the following public speakers:

1. Rob Means

ANNOUNCEMENT OF CONFLICT OF INTEREST AND CAMPAIGN CONTRIBUTIONS Acting City Attorney Creech asked the Mayor and City Councilmembers if they had any personal conflicts of interest. By roll call, there were no conflicts of interest. Acting City Attorney Creech asked the Mayor and City Councilmembers if they had any reportable campaign contributions. By roll call, there were no reportable campaign contributions.

READING OF THE CITY COUNCIL CODE OF CONDUCT
Councilmember Chua read the City Council Code of Conduct.

APPROVAL OF AGENDA
After discussion, motion: to approve the agenda.

Motion/Second: Councilmember Lien / Councilmember Chua
Motion carried by the following:

AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None

CONSENT CALENDAR
Councilmember Lien requested to pull item C1 and Councilmember Lam requested to pull item C6.

After discussion, motion: to pull Items C1 and C6 and approve the Consent Calendar.

September 16, 2025 Milpitas City Council Minutes Page 3

Motion/Second: Councilmember Lien / Councilmember Lam
Motion carried by the following:

AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None

1. Receive City Council Calendar of Meetings (Staff Contact: Suzanne Guzzetta, City Clerk, 408- 586-3001)
Item Pulled from Consent Calendar.

2. Approve City Council Meeting Minutes (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586- 3001)
Approved City Council Meeting minutes of August 26 and September 2, 2025.

3. Receive the Preview List of Anticipated Items for the Next Regular City Council Meeting (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Received the list of anticipated agenda items for the next regular City Council meeting.

4. Receive and Review the List of Agenda Items Requested by City Councilmembers (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Received the list of items that have been requested by City Councilmembers and received consensus in previous meetings to date.

5. Consider Recommendations from Mayor Montano for Appointments to City Commissions (Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Received Mayor Montano's recommendations and approved and confirmed recommendations for appointment to the Youth Advisory Commission as follows:

1. Appoint Alice Yu to a full voting seat with a term ending Septmeber 2028.

6. Accept the FY 2024-25 Commissioners Annual Report for Six (6) Commissions and Approve Six (6) Commission Work Plans for FY 2025-26 (Staff Contact: Suzanne Guzzetta, City Clerk, 408- 586-3001; and Renee Lorentzen, Director of Recreation and Community Services, 408-586-3409) Item pulled from Consent Calendar.

7. Authorize the City Manager, or Designee, to Negotiate and Execute a Purchase Order with Cummins, Inc. for Cummins Parts & Supplies for City Fleet (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111; and Christian Di Renzo, Public Works Director, 408-586-2602) Authorized the City Manager, or designee, to negotiate and execute a Purchase Order with Cummins, Inc. for Parts & Supplies for a five-year term and a total five-year not-to-exceed amount of $500,000, subject to the appropriation of funds.

PUBLIC HEARINGS

8. Introduce an Ordinance to Modify Chapter 14 of Title 1 of the Milpitas Municipal Code Regarding the Salaries of the Milpitas Mayor and City Council (Staff Contact: Matt Cano, Assistant City Manager, 408-586-3012)

September 16, 2025 Milpitas City Council Minutes Page 4

Assistant City Manager Cano presented the report and responded to questions from City Council.

Mayor Montano opened the public hearing.

There were the following public speakers:

1. Voltaire Montemayor

Mayor Montano closed the public hearing.

Acting City Attorney Creech read aloud the title of the ordinance.

After discussion, motion: to waive the first reading beyond the title and introduce Ordinance No. 128.13 amending Chapter 14 of Title 1 of the Milpitas Municipal Code to amend the salaries of the Mayor and City Council in alignment with California Government Code section 36516..

Motion/Second: Councilmember Lam / Mayor Montano
Motion carried by the following:

AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None

9. Conduct a Public Hearing and Approve the Draft FY 2024-2025 Community Development Block Grant Consolidated Annual Performance and Evaluation Report (Staff Contact: Matt Cano, Assistant City Manager, 408-586-3012)
Administrative Analyst Silva presented the report.

Mayor Montano opened the public hearing.

There were the following public speakers.

1. Jonathan Darr, Next Door Solutions

2. Deanne Everton, Rebuilding Together

3. Voltaire Montemayor

4. Georgia Bacil, Senior Adults Legal Assistance (SALA)

Mayor Montano closed the public hearing.

Councilmember Chua asked about the microenterprise program. Interim City Manager Santana reported that the grants (approximately $8,100 per business) were being distributed that week to eligible applicants.

Mayor Montano asked about potentially helping a jewelry store that had recently experienced a robbery with significant damage to their storefront. Interim City Manager Santana indicated that while the police department offers assistance with security assessments, financial support could be considered during upcoming workshops on one-time funding priorities.

After discussion, motion: to (1) Conduct a public hearing; (2) Approve the draft FY 2024-2025 Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER); and (3) Authorize the City Manager, or designee, to make any necessary changes and submit the approved draft FY 2024-2025 CAPER to the U.S. Department of Housing and Urban Development (HUD) to comply with CDBG requirements..

September 16, 2025 Milpitas City Council Minutes Page 5

Motion/Second: Councilmember Chua / Councilmember Lien
Motion carried by the following:

AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None

ITEMS PULLED FROM CONSENT CALENDAR

1. Receive City Council Calendar of Meetings (Staff Contact: Suzanne Guzzetta, City Clerk, 408- 586-3001)
Councilmember Lien noted that the October 7, 2025 meeting would conflict with the Council's attendance at a conference in Long Beach. City Clerk Guzzetta confirmed that the meeting had been canceled and that notice had been posted on the city website, and a revised calendar would be posted to reflect this cancellation.

There were the following public speakers:

1. Voltaire Montemayor

After discussion, motion: to Receive City Council Calendar of Meetings for September and October 2025.

Motion/Second: Councilmember Lien / Councilmember Chua
by the following:

AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None

6. Accept the FY 2024-25 Commissioners Annual Report for Six (6) Commissions and Approve Six (6) Commission Work Plans for FY 2025-26 (Staff Contact: Suzanne Guzzetta, City Clerk, 408- 586-3001; and Renee Lorentzen, Director of Recreation and Community Services, 408-586-3409) Councilmember Lam requested that each commission be given an opportunity to present their work plans so the Council could learn more about each commission's activities.

Recreation and Community Services Director Renee Lorentzen and IT Director Daniel Nam provided a presentation on the six commissions' annual reports and work plans.

There were the following public speakers:

1. Voltaire Montemayor

After discussion, motion: to (1) Accept the FY 2024-25 Commissioners Annual Report; and (2) Approve proposed FY 2025-26 Work Plans for: (a) Arts Commission; (b) Library and Education Commission; (c) Parks, Recreation and Cultural Resources Commission; (d) Senior Advisory Commission; (e) Science, Technology and Innovation Commission; and (f) Veterans Commission..

Motion/Second: Councilmember Lam / Councilmember Lien
Motion carried by the following:

AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None

September 16, 2025 Milpitas City Council Minutes Page 6

ANNOUNCEMENTS AND FUTURE AGENDA ITEMS
Interim City Manager Santana provided updated information about the microenterprise program, stating that 39% of approximately 60 applicants were approved for grants, not 63 or 68 as previously mentioned. She also commended the Police Department for their community meeting the previous night, which she described as informative and reflective of the strong relationship between the police department and the community.

Councilmember Lam thanked Police Chief Jared Hernandez and his team for hosting the town hall meeting, creating a space for community dialogue, and demonstrating a commitment to transparency, accountability, and partnership.

Councilmember Chua mentioned that September is Ovarian Cancer Awareness Month and encouraged women residents to get checked through pelvic exams or blood tests, as ovarian cancer is often asymptomatic.

Vice Mayor Barbadillo shared that he was in Qatar during a strike on Doha on September 9 and described the frightening experience. He expressed hope that the Council would consider making a statement against wars and contributing to world peace.

Mayor Montano mentioned receiving numerous complaints about airplane noise and suggested having a community volunteer or council member attend meetings of the relevant organizations to represent Milpitas's interests.

ADJOURNMENT
Mayor Montano adjourned the meeting at 9:48 PM.

Draft meeting minutes submitted by City Clerk, Suzanne Guzzetta

September 26, 2025 Milpitas City Council Minutes Page 1

SPECIAL MEETING OF THE MILPITAS

CITY COUNCIL

MINUTES
FRIDAY, SEPTEMBER 26, 2025

The City Council of the City of Milpitas convened in a Special Meeting of the Milpitas City Council on September 26, 2025, in the City Council Chamber, 455 E. Calaveras Blvd, Milpitas, CA, and via teleconference/Zoom webinar.

CALL MEETING TO ORDER by Mayor and ROLL CALL by City Clerk Mayor Montano called the Regular City Council meeting to order at 2:00 PM. She announced that Councilmember Lien would be participating remotely pursuant to California Government Code § 54953 from 2112 Avenue P in Brooklyn, NY.

Roll Call was taken by City Clerk Guzzetta.

PRESENT: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
ABSENT: None

PLEDGE OF ALLEGIANCE
Vice Mayor Barbadillo led the Pledge of Allegiance.

PUBLIC FORUM
There were no public speakers.

ANNOUNCEMENT OF CONFLICT OF INTEREST AND CAMPAIGN CONTRIBUTIONS Acting City Attorney Creech asked the Mayor and City Councilmembers if they had any personal conflicts of interest. By roll call, there were no conflicts of interest. Acting City Attorney Creech asked the Mayor and City Councilmembers if they had any reportable campaign contributions. By roll call, there were no reportable campaign contributions.

READING OF THE CITY COUNCIL CODE OF CONDUCT
Councilmember Chua read the City Council Code of Conduct.

APPROVAL OF AGENDA
After discussion, motion: to approve the agenda.

Motion/Second: Councilmember Chua / Vice Mayor Barbadillo by the following:

AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None

September 26, 2025 Milpitas City Council Minutes Page 2

ADJOURN TO CLOSED SESSION
Acting City Attorney Creech briefed the City Council on the Closed Session items.

There were no public speakers.

The City Council adjourned to Closed Session at 2:05 PM. (a) CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency’s Designated Representative(s): Deanna J. Santana, Interim City Manager Employee Organization(s): Unrepresented City Attorney
(b) CONFERENCE WITH LEGAL COUNSEL
Pursuant to Government Code Section 54956.9(d)(4)
Anticipated Litigation: City as Plaintiff
CLOSED SESSION ANNOUNCEMENT:

The City Council reconvened at 3:28 PM.

Acting City Attorney Creech had nothing to report out.

ADJOURNMENT
Mayor Montano adjourned the meeting at 3:28 PM.

Draft meeting minutes submitted by City Clerk, Suzanne Guzzetta

September 30, 2025 Milpitas City Council Minutes Page 1

SPECIAL MEETING OF THE MILPITAS

CITY COUNCIL

MINUTES
TUESDAY, SEPTEMBER 30, 2025

The City Council of the City of Milpitas convened in a Special Meeting of the Milpitas City Council on September 30, 2025, in the City Council Chamber, 455 E. Calaveras Blvd, Milpitas, CA, and via teleconference/Zoom webinar.

CALL MEETING TO ORDER by Mayor and ROLL CALL by City Clerk Mayor Montano called the Regular City Council meeting to order at 4:30 PM. Roll Call was taken by City Clerk Guzzetta.

PRESENT: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
ABSENT: None

PLEDGE OF ALLEGIANCE
Councilmember Lien led the Pledge of Allegiance.

PUBLIC FORUM
There were no public speakers.

ANNOUNCEMENT OF CONFLICT OF INTEREST AND CAMPAIGN CONTRIBUTIONS Acting City Attorney Creech asked the Mayor and City Councilmembers if they had any personal conflicts of interest. By roll call, there were no conflicts of interest. Acting City Attorney Creech asked the Mayor and City Councilmembers if they had any reportable campaign contributions. By roll call, there were no reportable campaign contributions.

READING OF THE CITY COUNCIL CODE OF CONDUCT
Vice Mayor Barbadillo read the City Council Code of Conduct.

APPROVAL OF AGENDA
After discussion, motion: to approve the agenda.

Motion/Second: Councilmember Lien / Vice Mayor Barbadillo Motion carried by the following:

AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None

ADJOURN TO CLOSED SESSION
Acting City Attorney Creech briefed the City Council on the Closed Session items.

There were no public comments.

September 30, 2025 Milpitas City Council Minutes Page 2

The City Council adjourned to Closed Session at 4:36 PM. (a) CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency’s Designated Representative(s): Rick Bolanos, Liebert Cassidy Whitmore Employee Organization(s): Professional and Technical Employees, Mid-Management and Confidential Employees, Milpitas Employees Association, Unrepresented Employees (b) CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency’s Designated Representative(s): Deanna J. Santana, Interim City Manager Employee Organization(s): Unrepresented City Attorney
(c) PUBLIC EMPLOYEE APPOINTMENT/HIRING
Pursuant to California Government Code Section 54957(b)(1) Position to be filled: City Attorney
CLOSED SESSION ANNOUNCEMENT:

The City Council reconvened in Open Session at 6:49 PM.

Acting City Attorney Creech had nothing to report from Closed Session.

ADJOURNMENT
Mayor Montano adjourned the meeting at 6:49 PM.

Draft meeting minutes submitted by City Clerk, Suzanne Guzzetta

TENTATIVE CITY COUNCIL AGENDA ITEM LIST
as of 10/16/2025

October 28, 2025 – Special Meeting (5:30 PM)

CLOSED SESSION

INVOCATION (Councilmember Chua)

PRESENTATION
- Fire Prevention Week
- Hindu American Awareness and Appreciation Month
- California Clean Air Day
- Breast Cancer Awareness Month

CONSENT CALENDAR

1. Receive City Council calendar for October and November 2025 (City Clerk)

2. Approve City Council meeting minutes of October 2, 2025 (City Clerk)

3. Preview list of items for November 4, 2025 (City Clerk)

4. Councilmember Request List (City Clerk)

5. Investment Policies (Finance)

6. NJ Associates Amendment for Architectural Services (Public Works)

PUBLIC HEARINGS

7. Gateway-Main St. Specific Plan Adoption (Planning)

COMMUNITY DEVELOPMENT

8. Main Street Sense of Place Plan Study Session (Planning)

LEADERSHIP AND SUPPORT SERVICES

9. 4FQ25 – Final Unaudited Report (Finance)

MILPITAS CITY COUNCIL

AGENDA ITEM REQUESTS

OPEN ITEMS
Request
No. Topic Submitted by:

Date
Requested
STATUS and/or DATE scheduled on City
Council meeting agenda:
1 Look into concerns regarding increased air traffic
over Milpitas Montano 9/2/2025
An update on this item will be included in the
next quarterly prioritization update.
2 Issue a proclamation to thank and recognize the
City of Dagupan, Phillipines, follwing his visit there
as part of the Sister City program in April 2025 Barbadillo 8/19/2025 Proclamation tentatively scheduled for
October 21, 2025
3 Conduct an offsite workshop in early October to
discuss and prioritize Council goals and priorites
for their terms Lam 8/19/2025
An update on this item will be included in the
next quarterly prioritization update.
4 Revisit the mural selection committee process to
make it more inclusive by involving all
commissioners in the Arts Commission Montano 8/19/2025
An update on this item will be included in the
next quarterly prioritization update.
5 Exapnd the Milpitas SMART program to include
service to the San Jose Airport Lam 8/12/2025
An update on this item will be included in the
next quarterly prioritization update.
6 Staff explore a program similar to San Leandro’s,
which provides Ring doorbell cameras to residents Chua 8/12/2025 An update on this item will be included in the
next quarterly prioritization update.
7 Policy review on youth sport grant eligibility to
address excluding homeschooled children Mayor 6/17/2025 An update on this item will be included in the
next quarterly prioritization update.

ACTIVE ITEMS
Request
No. Topic Submitted by:

Date
Requested
STATUS and/or DATE scheduled on City
Council meeting agenda:
8 Reinstate the posting of the colors by Boy Scouts
at City Council Meetings Chua 4/15/2025
An update on this item will be included in the
next quarterly prioritization update.
9 Revise City Council Code of Conduct language
regarding the use of electronic devices. Lam 4/1/2025
An update on this item will be included in the
next quarterly prioritization update.
10 Develop a project management informational
memo. Barbadillo 4/1/2025
An update on this item will be included in the
next quarterly prioritization update.
11 Create a Milpitas Community Concert Choir with
city support for marketing and rehearsal space. Chua 4/1/2025 An update on this item will be included in the
next quarterly prioritization update.
12 Look into adding an entertainment zone to Main
Street. Montano 3/4/2025
An update on this item will be included in the
next quarterly prioritization update.
13 Staff provide a detailed analysis of overtime
expenditures by department. Barbadillo 3/4/2025
An update on this item will be included in the
next quarterly prioritization update.
14 Look into a policy to require a Super Majority vote
by Council for any deductions to budget reserves. Chua 2/18/2025 An update on this item will be included in the
next quarterly prioritization update.
15 Bring back a discussion regarding fentanyl-related
issues Barbadillo 2/18/2025
An update on this item will be included in the
next quarterly prioritization update.
16 Feasibility study regarding a police satellite office. Montano 2/18/2025 An update on this item will be included in the
next quarterly prioritization update.
17 Staff organize a job fair for City job openings Chua 11/19/2024 An update on this item will be included in the
next quarterly prioritization update.
18 Bring back a study or analysis of the permit
process Chua 11/19/2024
An update on this item will be included in the
next quarterly prioritization update.
19 Explore updating the city's business tax rate
schedule Chua 10/1/2024
An update on this item will be included in the
next quarterly prioritization update.
20 Explore funding options for new signage following
the decision to rename the Milpitas Library to the
Milpitas Jose Esteves Library Barbadillo 9/3/2024
An update on this item will be included in the
next quarterly prioritization update.
21 Update the animal control ordinance to include
other animals such as horses and cats Chua 9/3/2024
An update on this item will be included in the
next quarterly prioritization update.
22 Look into adopting an ordinance similar to San
Jose allowing ADUs (Accessory Dwelling Units) to
have a separate title and be sold separately. Chua 8/13/2024 An update on this item will be included in the
next quarterly prioritization update.
23 Conduct a traffic study on Escuela Parkway to
address circulation concerns Montano 5/7/2024
An update on this item will be included in the
next quarterly prioritization update.

NOTE: Deferred and Completed Items are not listed

MILPITAS CITY COUNCIL

AGENDA ITEM REQUESTS
24 Explore the possibility of augmenting the Planning
Commission stipend Barbadillo 4/16/2024
An update on this item will be included in the
next quarterly prioritization update.
25 Consideration of the 20% Low Income Below
Market Rate Housing Montano 12/5/2023
An update on this item will be included in the
next quarterly prioritization update.
26 Referral for utility infrastructure cost on Main Street from Carlo to Corning Streets Montano 10/17/2023
An update on this item will be included in the
next quarterly prioritization update.
27 Main Street International Festival Lien 10/3/2023
An update on this item will be included in the
next quarterly prioritization update.
28 Pickleball Pilot Project Chua 2/28/2023
An update on this item will be included in the
next quarterly prioritization update.
29 Main Street Infrastructure Projects Montano 2/28/2023 An update on this item will be included in the
next quarterly prioritization update.
30 Main Street Flooding at Library Chua 2/28/2023
An update on this item will be included in the
next quarterly prioritization update.
31 Have the City look into the possibility of a Citywide Senior Discount Barbadillo 2/7/2023
An update on this item will be included in the
next quarterly prioritization update.
32 City Manager look into implementing a workshop
for small businesses on the bidding process for
projects in the city Chua 8/9/2022
An update on this item will be included in the
next quarterly prioritization update.
33 Quarterly or Monthly crime statistics on Homekey
Project Chua 6/7/2022
An update on this item will be included in the
next quarterly prioritization update.
34 Evaluate reopening the childcare center with a non-
profit organization running the center Montano 2/1/2022 An update on this item will be included in the
next quarterly prioritization update.
35 Staff to look into mural Art on Great Mall Parkway
on the VTA owned Light rail pillars Montano 11/16/2021
An update on this item will be included in the
next quarterly prioritization update.
36 Consider Community Museum and Park on Main
St. Phan 8/20/2019
Discussions with the property owner of this
site are ongoing and staff is tracking
returning to council by June 2025 with an
update.

ACTIVE ITEMS
Request
No. Topic Submitted by:

Date
Requested
STATUS and/or DATE scheduled on City
Council meeting agenda:

NOTE: Deferred and Completed Items are not listed

CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: Consider Opting into Nationwide Settlement Agreements with Additional Opioid Manufacturers (Staff Contact: Matt Cano, Assistant City Manager, 408-586-3050; and Christopher Creech, Acting City Attorney, 408-586-3040) Category: Consent Calendar-Leadership and Support Services Meeting Date: 10/21/2025
Recommendation: Opt into settlement agreements with certain opioids manufacturers, whereby the City will assign will receive the City’s designated share of settlement funds to the County of Santa Clara, and direct and authorize the City Manager to execute settlement agreement(s) and any other documents necessary to implement the action.

BACKGROUND:

In recent years, states, cities, and counties across the United States have sued opioid manufacturers and distributors for their role in the opioid addiction epidemic. Several of these high-profile lawsuits have resulted in nationwide settlements between these government entities and the defendants. Under the terms of these settlements, the opioid defendants have generally been required to pay billions of dollars to state and local governments, which the government entities must use to address the opioid addiction epidemic in their communities. The City has previously opted in to several of these settlements, including with Amerisource Bergen, Cardinal Health, and McKesson, and Janssen on December 7, 2021, with Teva, Allergan, CVS, Walgreens, and Walmart on April 18, 2023, and most recently with Purdue Pharma L.P. and the Sackler Family on September 2, 2025.The City has previously opted into several settlements, including with Amerisource Bergen, Cardinal Health, and McKesson, and Janssen on December 7, 2021 and with Teva, Allergan, CVS, Walgreens, and Walmart on April 18, 2023.

Now, certain governmental entities have reached a settlement in a similar litigation with eight secondary opioid manufacturers for their role in worsening the opioid crisis: Alvogen, Amneal, Apotex, Hikma, Indivior, Mylan, Sun, and Zydus (“Secondary Manufacturers”). These settlements will provide approximately $720 million in cash over a period of 10 years to participating states and subdivisions to remediate and abate the impacts of the opioid crisis. These settlements also include a non-monetary component prohibiting all of the eight manufacturers (with the exception of Indivior) from promoting or marketing opioid products; making or selling high dosage oxycodone pills; and implementing a monitoring and reporting system for suspicious orders.

Indivior has agreed not to manufacture or sell opioid products for the next ten years, however pursuant to the agreement may continue marketing and selling medication to treat opioid use disorder.

While the City did not participate in this litigation, it may opt into these settlements and thereby receive a share of the settlement proceeds in exchange for a release of its claims against the Secondary Manufacturers. ,executedThese funds would be restricted to certain opioid remediation uses. The City may either assign the funds to the County of Santa Clara for county-wide remediation efforts or elect to use the funds directly.

However, if the City elects to directly receive and manage the funds, the City would be subject to strict accounting and reporting requirements, and would likely have to create and partially subsidize additional programs not currently budgeted to operate.

As with the prior settlements, staff recommends the City opt into settlement agreements with these additional manufacturers as well as any future manufacturers that are part of a nationwide settlement agreement and that the City assign its share of the settlement proceeds to Santa Clara County for a coordinated, county-wide remediation effort that will maximize the impact of these funds in the region.

ANALYSIS:

Local governments not direct parties to the litigation – such as the City of Milpitas – must choose to opt into these additional manufacturer settlements by November 5, 2025 to receive a share of these settlement proceeds ($720 million dollars). In exchange, the City would give up any opioid-related claims they may have against the Secondary Manufacturers.

The City has not yet been allocated a percentage of the settlement amount, as that will be dependent upon whether other agencies participate in the settlement and other calculations the Settlement Administrator has yet to perform. However, the settlement does have an escalation clause such that if Milpitas and other Santa Clara County cities opt into the settlement agreement, additional funds will be directed toward Santa Clara County. Similarly, the total amount of settlement funds available for California increases when the state hits a higher percentage of city and county approval.

As with the prior settlements into which the City has opted, the settlement proceeds will be allocated by default to Santa Clara County for a coordinated, County-wide remediation effort.

Each county and city that receives payment of funds from the settlements must prepare written reports at least annually regarding the use of those funds until the funds are fully expended and for one year thereafter. These reports will also include a certification that all funds received have been used in compliance with the allocation agreements. Further, each county and city will need to track all deposits and expenditures. A county is not responsible for oversight, reporting, or monitoring of funds received by a city that receives direct payment within such county. As such, if the City elected to directly receive these funds, in addition to establishing and funding qualifying programs, it would be required to undertake these additional reporting and administration costs without additional compensation.

In deciding whether to allow a city’s funds to go directly to the county in which a city is located, a city should consider the following: (1) whether the amount of money is substantial enough for the city to handle it on its own; (2) whether the city offers the services and has the employees to spend the money in accordance with its prescribed uses; and (3) whether the city wants to engage in the reporting requirements over the course of the next fifteen years.

While the exact amount of money the City could receive annually cannot be calculated at this juncture, it is expected it would not be sufficient to fully fund meaningful programs in Milpitas. The City would likely have to subsidize personnel, administrative, and other costs related to any opioid remediation project. By way of example, in fiscal year 2022-2023, from a $5 billion dollar settlement with Janssen Pharmaceuticals, these Santa Clara County cities received the following distributions for opioid abatement efforts:

City Population (2022) Abatement Amt (2022-2023)
Los Gatos ~31,000 $8,186.76
Campbell ~42,200 $8,927.99
Gilroy ~56,800 $16,092.05
Sunnyvale ~152,700 $34,427.57
Santa Clara ~130,400 $43,600.54

In addition, the Janssen settlement, like the presently proposed settlement, contemplates the highest payout during the first settlement year, which was 2022. Staff therefore does not expect the City would receive sufficient additional settlement funds to justify the additional administrative, accounting, and reporting costs for receiving direct payment. These funds could be more immediately and efficiently used with greater local impact through coordinated regional programing through the County.

As with the prior settlements, staff therefore recommends the City opt into these settlements and allow its share to be assigned to the County. Additionally, staff recommends that if additional manufacturers enter into settlement agreements in the future that the City Council delegate authority to the City Manager to enter into those future settlement agreements.

PROJECT/PROGRAM SCHEDULE:

If the Mayor and City Council approve this action, staff will process the agreement prior to the November 5, 2025 deadline. The timing of receiving any funds following this action is not known at this time.

POLICY ALTERNATIVES:

Alternative 1: Do not opt into the settlements.

Pros: The City could pursue legal action against the additional manufacturers and seek to obtain a more favorable settlement or judgment.

Cons: The City and County would not receive the funds provided for in the proposed settlement agreements with the opioid distributors.

Reason not recommended: The City would have to hire outside legal counsel to independently bring a lawsuit against the opioid distributors with no certain legal outcome. It is unlikely that the City would obtain a sufficiently more favorable result than the present settlement that would justify this additional expense and uncertainty.

Alternative 2: Choose to receive settlement payment directly.

Pros: The City could directly choose to fund qualifying programs with settlement funds.

Cons: The City would be required to undertake additional accounting, reporting, and administration costs, which may not leave sufficient funds to meaningfully provide annual opioid remediation efforts.

Reason not recommended: The City can achieve the most immediate and best local results possible with the limited settlement funds available through a cooperative effort through the County.

FISCAL IMPACT:

Without an additional cost to the City, the City Council decision to opt into the settlement agreements will provide funding for Santa Clara County to run opioid abatement and remediation programs, the services of which are provided to Milpitas residents enrolled in those programs. If the City elected to directly receive these funds, it would incur additional administrative, accounting, and reporting costs in addition to whatever programmatic costs it may ultimately incur for whatever projects it may choose to fund.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

The action is a fiscal activity of the City government or an action to create a City government funding mechanism that does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment and is not a project pursuant to Cal. Code of Regs., tit. 14, § 15378. The action has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment and is not a project pursuant to Pub.

Resources Code, § 21065 and Cal. Code Regs., tit. 14, § 15378. Even if a project, the action is exempt from further CEQA review pursuant to Cal. Code Regs., tit. 14, § 15061(b)(3) as it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.

ATTACHMENT(S)
National Opioids Settlement (Link)

CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: Authorize the City Manager, or Designee, to Negotiate and Execute an Agreement with Telemedicine Group DE for Cardio-Metabolic Testing Services (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111; and Jared Hernandez, Chief of Police, 408-586-2406)
Category: Consent Calendar-Public Safety
Meeting Date: 10/21/2025
Recommendation: Authorize the City Manager, or designee, to negotiate and execute a Professional Services Agreement with Telemedicine Group DE for cardio-metabolic testing services in an amount not-to-exceed $206,640 for the full three-year term.

BACKGROUND:

Law enforcement personnel experience a range of daily stressors during the course of performing their work, which requires direct and continuous support for their mental and physical wellbeing. The number one killer of active and retired law enforcement officers is heart disease, and the risk of heart attack in this population is much higher than their civilian counterparts. Studies have shown law enforcement officers are 25 times more likely to die from a heart attack or stroke than in the line of duty. In fact, law enforcement officers have a life expectancy of 57 (current retirement age) while the civilian population has a life expectancy of 79. Additionally, 45% of law enforcement officers have a heart attack before the age of 45 compared to only 7% in the civilian population. Based on this data, a significant number of officers are expected to suffer a cardiac event during the last five years of their career if proper mitigation efforts are not undertaken.

Telemedicine Group DE, formerly JS MD Sigma dba SIGMA Tactical Wellness, created a customized cardio- metabolic testing program for the early identification and treatment of heart disease in law enforcement personnel, a testing protocol otherwise not available through standard medical insurance. In 2022, the Police Department contracted with JS MD Sigma dba SIGMA Tactical Wellness to conduct a pilot program to provide preventative cardiovascular screening to City law enforcement personnel, and over 80% of the Milpitas Police Department staff, both sworn and non-sworn, voluntarily participated and provided overwhelmingly positive feedback. Following the successful pilot period, staff executed new annual contracts in 2023 and 2024 to continue these services in accordance with City Municipal Code Section I-2-3.13. Use of consultants whose services are valued over $100,000 must be approved by the City Council pursuant to Municipal Code section

3.13-2.

ANALYSIS:

The current agreement with JS MD Sigma, PLLC dba SIGMA Tactical Wellness expired September 30, 2025.

To continue these services and be more resource efficient, staff would like to enter into a three-year agreement with the vendor, now known as Telemedicine Group DE, to continue these services. Since the three-year not- to-exceed amount will be $206,640, City Council approval is required.

The City has a vested interest in prioritizing the health and wellbeing of their employees. Offering these preventative cardio-metabolic testing to Police Department personnel on an ongoing basis will contribute to their long-term health and wellbeing, which can directly impact public safety. Investing in the health and wellbeing of law enforcement employees will not only help participating employees be more productive but will also help retain and attract future employees. Through this program, the City will help support career longevity and reduce worker’s compensation liability to the City.

PROJECT/PROGRAM SCHEDULE:

If the City Council approves this action, staff would continue the implementation of this program immediately and services will continue annually throughout the contract period.

POLICY ALTERNATIVE(S):

Alternative 1: Do not authorize the City Manager, or designee, to negotiate and execute a Professional Services Agreement with Telemedicine Group DE.

Pros: The City would not incur the costs for services.

Cons: The City would not be able to offer these services to support the health and wellbeing of law enforcement personnel.

Reason for Not Recommending: These services support law enforcement personnel wellness, enhance recruitment and retention efforts, and assist in maintaining public safety service levels in Milpitas by retaining healthy and productive law enforcement staff.

FISCAL IMPACT:

Funding for this service is included in the FY 2025-26 Adopted Operating Budget. Funding in future fiscal years will be evaluated and amended as part of the annual budget process and is subject to the annual appropriation of funds.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

The action has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment and is not a project pursuant to Pub. Resources Code, § 21065 and Cal. Code Regs., tit. 14, § 15378. Even if a project, the action is exempt from further CEQA review pursuant to Cal. Code Regs., tit. 14, § 15061(b)(3) as it can be seen with certainty that there is no possibility that the activity in question may have significant effect on the environment. The action is continuing administrative activity related to staffing of certain services and therefore is not a project pursuant to Cal. Code Regs., tit. 14, § 15378.

ATTACHMENT(S):

None.

CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: Authorize the City Manager to Execute a Grant Agreement with the Office of Traffic Safety to Accept the Fiscal Year 2026 Office of Traffic Safety Selective Traffic Enforcement Program Grant and Approve the Related Budget Appropriation (Staff Contact: Jared Hernandez, Chief of Police, 408-586-2406) Category: Consent Calendar-Public Safety
Meeting Date: 10/21/2025
Recommendation: Authorize the City Manager, or designee, to execute a grant agreement with the Office of Traffic Safety and take such other actions as necessary to accept and implement the Fiscal Year 2026 Office of Traffic Safety Selective Traffic Enforcement Program Grant and approve the related budget appropriation in the amount of $110,000.

BACKGROUND:

The California Office of Traffic Safety (OTS) administers the Selective Traffic Enforcement Program (STEP) that offers grant funds from OTS to reimburse law enforcement agencies for overtime expenditures specifically directed toward traffic safety operations.

The grant funding is directed at conducting best practice strategies to reduce the number of persons killed and injured in traffic related collisions involving impaired driving and other primary collision factors. The funded strategies may include enforcement operations focusing on impaired driving, distracted driving, nighttime seatbelt use, motorcycle safety, and pedestrian and bicycle safety. Operations are conducted in areas with a disproportionate number of traffic collisions. Other funded strategies may include public education and police department staff training.

The City of Milpitas has been approved for a reimbursement grant of $110,000.00 to conduct driving under the influence (DUI) saturation patrols, DUI checkpoints, traffic enforcement operations, distracted driving enforcement, motorcycle safety, pedestrian and bicycle safety, public education, equipment purchases, and training on an overtime basis in conjunction with STEP between October 1, 2025, and September 30, 2026.

ANALYSIS:

The City of Milpitas is not required to accept the OTS STEP grant funding; however, traffic safety is a paramount concern in the City and this funding will help address traffic safety issues throughout the City. If accepted, the City must agree to utilize the funding for enforcement events, public education, and/or training related to specific traffic safety issues. The grant, which will be appropriated to the Police Department’s FY2025-26 operating budget, will fund the following during the grant period:

1. Personnel: Overtime for Enforcement Events……………………….$ 86,800

2. Travel: In-state Travel for Related training and Events………………...3,100

3. Equipment and Supplies: Light Tower & DUI Checkpoint Supplies…20,100 Total…………………$ 110,000

Examples of specific traffic safety issues to be addressed with the grant funding include but are not limited to:

DUI, distracted driving, seat belt violation, and pedestrian/bicycle safety. Enforcement and public education are important components to reducing collisions and saving lives. The light tower to be purchased with grant funds uses LED bulb technology and will replace an existing light tower that uses clandestine bulbs. The replacement light tower offers improved energy efficiency, increased bulb life, and decreased maintenance costs. It will primarily be used for scene lighting during DUI checkpoints to ensure proper lighting for officer and community safety. Additionally, the tower can be used for other purposes such as crime scene investigations requiring

additional lighting, community events like 4th of July, and other department needs for mobile lighting. The old tower will be retained as a backup light tower that can still be used for similar purposes. The funding for DUI checkpoint supplies will be used to purchase 28” traffic cones, Manual on Uniform Traffic Control Devices (MUTCD) compliant traffic signs, MUTCD compliant high-visibility traffic vests, a gas generator, reflective banners, electronic flares, heaters, anti-fatigue standing mats, handheld Preliminary Alcohol Screening devices (PAS), PAS supplies, and rain canopies. This grant will fund three (3) DUI checkpoints as well as other targeted enforcement activities to be conducted on a reimbursed overtime basis.

POLICY ALTERNATIVE(S):

Alternative 1: Refuse the fiscal year 2026 Office of Traffic Safety Selective Traffic Enforcement Program grant of $110,000.

Pros: There are no identified benefits to this alternative.

Cons: The Police Department would not be able to increase overtime enforcement, public education, or training towards traffic safety.

Reason for Not Recommending: The FY 2026 OTS STEP grant award does not require matching funds nor are there any requirements that result in a negative impact. The City will be reimbursed for the expenses incurred.

BUDGET REFERENCE:

The table below identifies the fund and appropriations accounts to the fund the actions recommended in this Agenda report.

Fund # Function # Appropriations
Account
FY 2025-26
Adopted, Amended
Budget
Recommendation
Amount
Appropriation
Account Type
State Contributions-
Police
$0 $110,000 Revenue
Overtime for
Enforcement Events
$0 $86,800 Expense
268 – State Grant
Police
722 – Traffic
Equipment,
Supplies, and Travel
$0 $23,200 Expense

FISCAL IMPACT:

The City would receive $110,000.00 in grant funding to be applied to the State Grants Police Department Fund. There is no match requirement or leveraging of funds required.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

This action is a fiscal or administrative activity of the City government that does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment and is not a project pursuant to Cal. Code of Regs., tit. 14, § 15378. The action has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment and is not a project pursuant to Pub. Resources Code, § 21065 and Cal. Code Regs., tit. 14, § 15378. Even if a project, the action is exempt from further CEQA review pursuant to Cal. Code Regs., tit. 14, § 15061(b)(3) as it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.

ATTACHMENT(S):
(a) Grant Agreement

8/14/2025 1:17:29 PM Page 1 of 17

State of California – Office of Traffic Safety

GRANT AGREEMENT

GRANT NUMBER
PT26046

1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)

2. NAME OF AGENCY 3. Grant Period
Milpitas From:

To:
10/01/2025
09/30/2026 4. AGENCY UNIT TO ADMINISTER GRANT
Milpitas Police Department

5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect.

6. Federal Funds Allocated Under This Agreement Shall Not Exceed:

Allocation is contingent upon availability of federal funds. $110,000.00

7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
 Schedule A – Problem Statement, Goals and Objectives and Method of Procedure  Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable)  Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable)  Exhibit A – Certifications and Assurances
 Exhibit B* – OTS Grant Program Manual
 Exhibit C – Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto. These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.

We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

8. Approval Signatures
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

David Morris

Police Sergeant

[email protected]

(408) 586-2902

1275 N. Milpitas Blvd.

Milpitas, CA 95035
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Jared Hernandez

Chief

[email protected]

(408) 586-2402

1275 N. Milpitas Blvd.

Milpitas, CA 95035

(Signature) (Date) (Signature) (Date)

C. FISCAL OFFICIAL

D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Luz Cofresí-Howe

Director of Finance

[email protected]

(408) 586-3111

455 East Calaveras Blvd.

Milpitas, CA 95035
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Stephanie Dougherty

Director

[email protected]

(916) 509-3030

2208 Kausen Drive Suite 300
Sacramento, CA 95758

(Signature) (Date) (Signature) (Date)

8/14/2025 1:17:29 PM Page 2 of 17

10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED

EXPENDITURES

AGREEMENT
TOTAL $110,000.00

AMOUNT ENCUMBERED BY THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above.
$110,000.00

PRIOR AMOUNT ENCUMBERED FOR THIS

AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $110,000.00

E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Carolyn Vu

SAM #:

REGISTERED
ADDRESS:

CITY:

ZIP+4:

EZ77RK2NWKC8

455 E Calaveras Blvd
Milpitas
95035-5411
ADDRESS: 2208 Kausen Drive, Suite 300

Elk Grove, CA 95758

8/14/2025 1:17:29 PM Page 3 of 17

State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule A

GRANT NUMBER
PT26046

1. PROBLEM STATEMENT

Describe the city, county, or jurisdiction this grant will impact.

The City of Milpitas is located in northern Santa Clara County and is often referred to as the "Crossroads of Silicon Valley." It has become a vital commuter link between Silicon Valley and communities in the Central Valley. Major roadways, including Highways I-680, I-880, State Route 237, and Montague Expressway, facilitate significant vehicular traffic through the city. The Santa Clara Valley Transportation Authority (VTA) operates a central hub at the Great Mall of Milpitas, and the city also features a Bay Area Rapid Transit (BART) station with a six-story parking garage, which attracts visitors from across the Bay Area; daily ridership is projected to be around 10,000.

Milpitas has a residential population exceeding 80,273 people, and despite covering only 14.5 square miles, there are 139 miles of surface streets. This leads to tens of thousands of vehicles passing through the city each day, creating congestion and safety challenges for the local police department. In addition to being a thoroughfare for many drivers, Milpitas serves as a destination for workers and consumers from various Bay Area communities. The city is home to the corporate headquarters and satellite campuses of several international companies, contributing to a daytime population that exceeds 100,000.

Milpitas is also the location of the Great Mall of the Bay Area, the largest indoor outlet and shopping destination in Northern California, offering over 1.3 million square feet of retail space, more than 200 stores, and over 32 dining options. This expansive shopping mall attracts residents from Santa Clara County, neighboring Alameda County, and beyond. Combined with the presence of various Silicon Valley corporate headquarters in Milpitas, these factors significantly increase the volume of vehicular traffic during weekdays.

Additionally, both Levi's Stadium and Avaya Stadium are located in nearby cities, contributing to traffic congestion on game days.

Describe the problem(s) to be addressed, supported by current and relevant crash data. (most recent calendar year data/stats).

The Milpitas Police Department (PD) upholds a strict enforcement policy for traffic violations, which has resulted in a decrease in both traffic infractions and the number of injury and fatal crashes. However, like many law enforcement agencies, the Milpitas PD has faced staffing shortages even as calls for service have increased over time, putting a strain on resources. This has led to a reduction in the Traffic Safety Unit (TSU) from 13 positions to just 3. Currently, the unit consists of one Traffic Sergeant and two motorcycle officers responsible for handling crash investigations and traffic enforcement.

To effectively tackle traffic safety concerns despite officer shortages, the TSU collaborates with the Traffic Engineering department to conduct city-wide speed surveys. Additionally, grant-funded overtime allows for focused traffic violation enforcement, which helps to reduce the primary factors contributing to crashes. With funding provided by the Office of Traffic Safety (OTS), the department is able to assign additional officers for targeted enforcement of these primary crash factors. Furthermore, agencies throughout Santa Clara County have enhanced their collaborative enforcement efforts. Through partnerships with the city’s Traffic Engineering and neighboring agencies, the Milpitas PD continues to work on maintaining and reducing incidents of injury and fatal crashes.

Thanks to the support and partnership with OTS STEP grants, the department has been able to increase traffic enforcement despite staffing shortages. Grant funding has enabled the department to conduct additional traffic enforcement without impacting daily operations. Moreover, patrol officers interested in joining the TSU have volunteered to participate in various OTS campaigns, which has helped them gain a better understanding of vehicle code and traffic safety. Additionally, due to grant funding, the department has conducted at least two DUI/CDL checkpoints per grant year. Despite the depletion of department funds for staffing overtime, these enforcement efforts remain a priority.

Define the target population the grant intends to serve and how they are affected by the problem(s).

8/14/2025 1:17:29 PM Page 4 of 17

The city's crash data from the past three years indicates a steady increase in both the number of crashes and the number of injuries resulting from these crashes. The primary factors contributing to these incidents have remained consistent: Unsafe Speed, Red Light Violations, and Unsafe Turning Movements. Notably, the frequency of these factors has also risen (see the Traffic Data Summary below).

As Milpitas serves as a major crossroads for many commuters heading to the Bay Area, these primary crash factors often occur on the main thoroughfares throughout the city, affecting both commuters and residents.

With our continued partnership and funding from the OTS STEP grant, we can continue best practices and focused enforcement designed to allow the Department success in addressing the problems associated with DUI drivers, red light runners, speeding vehicles, aggressive driving, and distracted driving, pedestrian, and bicyclist safety programs. This coupled with education, we can continue our goal to further reduce the incidence of injuries and fatalities caused by the previously mentioned primary crash factors, to enhance traffic enforcement activities and address safety concerns in the City of Milpitas. Making our city a safer community for everyone.

2. PERFORMANCE MEASURES
A. Goals:

1. Reduce the number of persons killed in traffic crashes.

2. Reduce the number of persons injured in traffic crashes.

3. Reduce the number of pedestrians killed in traffic crashes.

4. Reduce the number of pedestrians injured in traffic crashes.

5. Reduce the number of bicyclists killed in traffic crashes.

6. Reduce the number of bicyclists injured in traffic crashes.

7. Reduce the number of persons killed in alcohol-involved crashes.

8. Reduce the number of persons injured in alcohol-involved crashes.

9. Reduce the number of persons killed in drug-involved crashes.

10. Reduce the number of persons injured in drug-involved crashes.

11. Reduce the number of persons killed in alcohol/drug combo-involved crashes.

12. Reduce the number of persons injured in alcohol/drug combo-involved crashes.

13. Reduce the number of motorcyclists killed in traffic crashes.

14. Reduce the number of motorcyclists injured in traffic crashes.

15. Reduce hit & run fatal crashes.

16. Reduce hit & run injury crashes.

17. Reduce nighttime (2100 - 0259 hours) fatal crashes.

18. Reduce nighttime (2100 - 0259 hours) injury crashes.

B. Objectives: Target Number

1. Issue a news release announcing the kick-off of the grant by December 31st. The kick-off news releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 7 days prior to the issuance date of the release.
1 2. Participate and report data (as required) in the following campaigns; Quarter 1:

National Pedestrian Safety Month, National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: National Speed Prevention Campaigns, NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month.
12 3. Develop (by December 31) and/or maintain a “DUI BOLO” program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs should be distributed to patrol and traffic officers monthly. 12 4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hours) POST-certified training. 1 5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST-certified training. 1

8/14/2025 1:17:29 PM Page 5 of 17

6. Send law enforcement personnel to the Drug Recognition Expert (DRE) training (classroom and field training must be completed).
1 7. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARIDE-trained.
3 8. Conduct DUI Saturation Patrol operation(s). 11

9. Conduct Traffic Enforcement operation(s), including but not limited to, primary crash factor violations.
12 10. Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting.
2 11. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers. 4 12. Conduct Traffic Safety educational presentation(s) with an effort to reach community members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety.
2 13. Participate in highly visible collaborative DUI Enforcement operations. 3

14. Participate in highly visible collaborative Traffic Enforcement operations. 3

3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year)  The department will develop operational plans to implement the “best practice” strategies outlined in the objectives section.
 Conduct all training needed to implement the program, in the first quarter.  Purchase all grant related supplies and materials to implement the program, in the first quarter.  Items with a unit cost of $5,000 more (including tax and shipping) must comply with Buy America.  In order to develop/maintain the “DUI BOLOs,” research will be conducted to identify the “worst of the worst” repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The DUI BOLO may include the driver’s name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly.  Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations.

Media Requirements
Issue a news release approved by the OTS PIO announcing the kick-off of the grant by December 31 and after the grant is signed and executed, but no sooner than October 1, the start of the grant year. The kick-off release must be approved by the OTS PIO. If you are unable to meet the December 31 deadline to issue a kick-off press release, communicate reasons to your OTS grant coordinator and OTS PIO.

B. Phase 2 – Program Operations (Throughout Grant Year) Media Requirements

The following requirements are for all grant-related activities:
 Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.

8/14/2025 1:17:29 PM Page 6 of 17

 Send all PowerPoint presentations, online presentations and trainings for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Certified training courses are EXEMPT from the approval process.
 The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the OTS grant coordinator.  Pre-approval is not required when using any OTS-supplied template for media advisories, news releases, social media graphics, videos or posts, or any other OTS-supplied educational material.

However, copy the OTS PIO at [email protected] and your OTS grant coordinator when any material is distributed to the media and public, such as a news release, educational material, or link to social media post.
 If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator.
 News releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are EXEMPT from the OTS PIO approval process.

The OTS PIO and your OTS grant coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
 Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are EXEMPT from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your OTS grant coordinator with the embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email.  Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval.
 Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.
 Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS grant coordinator for approval prior to the production or duplication.  Use the following standard language in all press, media, and printed materials, space permitting:

Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration.  Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult the OTS PIO and copy your OTS grant coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo.
 Email the OTS PIO at [email protected] and copy your OTS grant coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.

If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grant- related event or program. Media and program highlights are to be reflected in QPRs.  Any news releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received OTS PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year.
 For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and OTS Grants Media Approval Process FAQs on the OTS website.  Contact the OTS PIO or your OTS grant coordinator for consultation when changes from any of the above requirements might be warranted.

8/14/2025 1:17:29 PM Page 7 of 17

C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)

1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)

2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)
 Collect and report quarterly, appropriate data that supports the progress of goals and objectives.  Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.
 Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.
 Collect, analyze and report statistical data relating to the grant goals and objectives.

4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.

5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.

8/14/2025 1:17:29 PM Page 8 of 17

State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B

GRANT NUMBER
PT26046

FUND NUMBER CATALOG

NUMBER (CFDA)

FUND DESCRIPTION TOTAL AMOUNT
164AL-26 20.608 Minimum Penalties for Repeat
Offenders for Driving While
Intoxicated
$80,000.00
402PT-26 20.600 State and Community Highway
Safety
$28,000.00
405e DDL-26 20.616 Distracted Driving Laws $2,000.00

COST CATEGORY FUND
NUMBER

UNIT COST OR
RATE

UNITS TOTAL COST TO
GRANT
A. PERSONNEL COSTS

Straight Time
$0.00
Overtime
DUI/DL Checkpoints 164AL-26 $12,500.00 3 $37,500.00
DUI Saturation Patrols 164AL-26 $1,600.00 11 $17,600.00 Collaborative DUI Enforcement 164AL-26 $1,600.00 3 $4,800.00 Traffic Enforcement 402PT-26 $1,250.00 12 $15,000.00
Pedestrian and Bicycle Enforcement 402PT-26 $1,250.00 4 $5,000.00 Collaborative Traffic Enforcement 402PT-26 $1,300.00 3 $3,900.00 Traffic Safety Educational Presentations 402PT-26 $500.00 2 $1,000.00 Distracted Driving Enforcement 405e DDL-
26 $1,000.00 2 $2,000.00
Category Sub-Total $86,800.00
B. TRAVEL EXPENSES
In State Travel 402PT-26 $3,100.00 1 $3,100.00
$0.00
Category Sub-Total $3,100.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub-Total $0.00
D. EQUIPMENT
Portable Light Tower 164AL-26 $14,000.00 1 $14,000.00
Category Sub-Total $14,000.00
E. OTHER DIRECT COSTS
DUI Checkpoint Supplies 164AL-26 $6,100.00 1 $6,100.00
Category Sub-Total $6,100.00
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00
GRANT TOTAL $110,000.00

8/14/2025 1:17:29 PM Page 9 of 17

State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B-1

GRANT NUMBER
PT26046

BUDGET NARRATIVE

PERSONNEL COSTS
DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Collaborative DUI Enforcement - Overtime for grant funded Collaborative DUI Enforcement operations conducted by appropriate department personnel
Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Collaborative Traffic Enforcement - Overtime for grant funded Collaborative Traffic Enforcement operations conducted by appropriate department personnel
Traffic Safety Educational Presentations - Overtime for grant funded traffic safety educational presentations conducted by appropriate department personnel.

Distracted Driving Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include the OTS Traffic Safety Law Enforcement Forum. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds.

CONTRACTUAL SERVICES
-

EQUIPMENT
Portable Light Tower - High intensity light on a telescoping shaft and stabilized platform to illuminate a wide area for greater visibility during night time operations. Costs may include a generator, battery, cart, and accessories.

OTHER DIRECT COSTS
DUI Checkpoint Supplies - On-scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS Device Supplies, PAS Calibration Supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies. Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed.

INDIRECT COSTS
-

STATEMENTS/DISCLAIMERS

8/14/2025 1:17:29 PM Page 10 of 17

Appendix A to Part 1300—Certifications and Assurances for Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117- 58)

The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding.

Applicable provisions include, but are not limited to, the following:

GENERAL REQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to:

 23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended;  Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58;  23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs;  2 CFR part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;
 2 CFR part 1201—Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

NONDISCRIMINATION
(applies to subrecipients as well as States)

The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to:

 Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);
 49 CFR part 21 (entitled Non-discrimination in Federally -Assisted Programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964);  28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964);
 The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);
 Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);
 Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27;  The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
 The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the
Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federally- funded or not);
 Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38

State of California – Office of Traffic Safety

GRANT AGREEMENT
Exhibit A

GRANT NUMBER
PT26046

8/14/2025 1:17:29 PM Page 11 of 17

The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regulations,” respectively.

GENERAL ASSURANCES

In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:

“No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA.”

The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted.

SPECIFIC ASSURANCES

More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program:

1. The Recipient agrees that each “activity,” “facility,” or “program,” as defined in 49 CFR part 21 will be (with regard to an “activity”) facilitated, or will be (with regard to a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.

2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:
“The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.”

3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred to as DOT order 1050.2A) [1] in every contract or agreement subject to the Acts and the Regulations.

4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient.

5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith.

6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property.

7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.

8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the

8/14/2025 1:17:29 PM Page 12 of 17

form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or
b. the period during which the Recipient retains ownership or possession of the property.

9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.

10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance.

By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any sub- recipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.

The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing below is/are authorized to sign this ASSURANCE on behalf of the Recipient.

THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)

The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about:

1. The dangers of drug abuse in the workplace;

2. The grantee's policy of maintaining a drug-free workplace;

3. Any available drug counseling, rehabilitation, and employee assistance programs;

4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;

5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a); c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will—

1. Abide by the terms of the statement;

2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction; e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted—

1. Taking appropriate personnel action against such an employee, up to and including termination;

2. Requiring such employee to participate satisfactorily in a drug abuse assistance or

8/14/2025 1:17:29 PM Page 13 of 17

rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above.

POLITICAL ACTIVITY (HATCH ACT)
(applies to subrecipients as well as States)

The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.

CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to subrecipients as well as States)

CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS

The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions;

3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)

None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.

CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to subrecipients as well as States)

INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES)

8/14/2025 1:17:29 PM Page 14 of 17

1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.

3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.

4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.

6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.

7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart

9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https://www.sam.gov/).

9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS—PRIMARY TIER

COVERED TRANSACTIONS

1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and

8/14/2025 1:17:29 PM Page 15 of 17

its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency;
b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.

2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.

INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION

1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart

9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https://www.sam.gov/).

8. Nothing contained in the foregoing shall be construed to require establishment of a system of

8/14/2025 1:17:29 PM Page 16 of 17

records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION—LOWER TIER

COVERED TRANSACTIONS

1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

BUY AMERICA
(applies to subrecipients as well as States)

The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation.

CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)

GENERAL REQUIREMENTS
No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy:

1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts. b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations.

2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.

DISCLOSURE REQUIREMENTS

8/14/2025 1:17:29 PM Page 17 of 17

No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:

1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict.

2. NHTSA will review the disclosure and may require additional relevant information from the recipient.

If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.

3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to subrecipients as well as States)

The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists.

POLICY ON SEAT BELT USE

In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website ( www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.

POLICY ON BANNING TEXT MESSAGING WHILE DRIVING

In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company-owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or re- evaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving.

CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: Adopt a Resolution Accepting Completed Public Improvements and Authorizing Bond Reduction and Release for the Parkside Phase 2 Project at 1992 Tarob Court (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602; and Michael Silveira, City Engineer, 408-586-3303) Category: Consent Calendar-Community Development
Meeting Date: 10/21/2025
Recommendation: Adopt a resolution to (1) accept the completed public improvements; (2) approve a reduction in the faithful performance bond to $115,250; and (3) authorize the City Engineer to release the performance bond after the one-year warranty period without further City Council action, provided all required warranty work has been completed to the satisfaction of the City Engineer for the Parkside Phase 2 Project at 1992 Tarob Court.

BACKGROUND:

On September 3, 2019, the City Council approved the Subdivision Improvement Agreement (Agreement) with Toll West Coast, LLC (Developer) for Parkside Phase 2 Project, Tract No. 10455 (Project) to construct 53 condominium units on a 2.3-acre site located at 1992 Tarob Court within the Metro Specific Plan area. The Project has been completed including public improvements constructed along Tarob Court and Lundy Place.

Public improvements included concrete improvements such as curb and gutter, driveway aprons and sidewalk; resurfacing of the asphalt pavement; utility improvements such as sewer, storm, and water main and services; and streetscape improvements such as landscaping, signage, and streetlights.

ANALYSIS:

The Developer has successfully completed all required public improvements for the Project in accordance with the Agreement and City-approved Public Improvement Plans, No. 2-1310. The completed public improvements are now ready for acceptance by the City Council thereby commencing the one-year warranty period.

In accordance with City Municipal Code XI-1-17.05 – Improvement Security: Release or Reduction, staff recommends the City Council adopt a Resolution (Attachment 1) granting acceptance of the public improvements; approve a reduction of the performance bond to $115,250, which is 25% of the security’s original value; and grant authorization to the City Engineer to release the performance bond after the one-year warranty period without further City Council action provided all required warranty work is completed to the satisfaction of the City Engineer.

PROJECT/PROGRAM SCHEDULE:

Following this action, the City Engineer will release the performance bond after the one-year warranty period provided all required warranty work is completed.

POLICY ALTERNATIVE(S):

Alternative: Not approve resolution granting acceptance of public improvements including the reduction of the faithful performance bond.

Pros: None

Cons: Not granting acceptance of public improvements would limit public use of the improvements and does not promote orderly completion and closeout of the Project. Also, not granting acceptance would conflict with the City obligation under the Subdivision Improvement Agreement.

Reason for Not Recommending: Granting acceptance of the completed public improvements would allow public use of the improvements and allows for the completion and closeout of the Project as required by the Subdivision Improvement Agreement.

FISCAL IMPACT:

Public improvements completed as part of the Project will be perpetually owned and maintained by the City following acceptance by the City Council and expiration of the one-year warranty period. The Public Works Department will be responsible for maintenance of the improvements and any additional funding required for ongoing maintenance will be requested through future budget appropriations as the Council adopts the annual operating budget for the Department.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

The action has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment and is not a project pursuant to Pub. Resources Code, § 21065 and Cal. Code Regs., tit. 14, § 15378. Even if a project, the action is exempt from further CEQA review pursuant to Cal. Code Regs., tit. 14, § 15061(b)(3) as it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. At most, the action relates to construction and acceptance of a limited number of new, small facilities or structures or the installation of small new equipment and facilities – including a limited number of water main, sewage, electrical, gas, and other utility extensions, including street improvements, of reasonable length to serve approved construction – and therefore is exempt from CEQA pursuant to Cal. Code Regs., tit. 14, § 15303.

Environmental analysis of the construction of public improvements was analyzed at the time the overall project, including the Subdivision Improvement Agreement, was considered and approved by the City Council, and no further environmental analysis is required, including because none of the factors identified in Pub. Res. Code § 21166 and Cal. Code Regs., tit. 14, § 15162 are met.

ATTACHMENT(S):
(a) Resolution

RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILPITAS ACCEPTANCE OF PUBLIC IMPROVEMENTS; REDUCING FAITHFUL
PERFORMANCE BOND; AND GRANTING AUTHORIZATION TO THE CITY

ENGINEER TO RELEASE THE PERFORMANCE BOND AFTER THE ONE-YEAR WARRANTY PERIOD FOR PARKSIDE PHASE 2 PROJECT, TRACT NO. 10455

WHEREAS, the City Council of the City of Milpitas on September 3, 2019 approved the plans and specifications for Parkside Phase 2 Project, (the “Project”) to be completed by Toll West Coast, LLC as part of its development at 1992 Tarob Ct; and
WHEREAS, the City of Milpitas has heretofore entered into a subdivision improvement agreement on September 3, 2019 with Toll West Coast LLC, for the Project; and WHEREAS, Toll West Coast, LLC, as Principal, and Arch Insurance Company, as Surety, executed and posted a certain Performance Bond Number SU1157373 conditioned upon the faithful performance of the provisions of said improvement agreement and upon the faithful performance of all improvement work required thereunder; and
WHEREAS, said public improvements for the Project have been completed and the improvement agreement provides that the security shall extend for a period of one-year after the date of acceptance of said improvements to cover the warranty period of said improvements under said agreement; and WHEREAS, the City Council is willing to consent to a reduction in the penal sum of said security during said one year warranty period; and
WHEREAS, the City Engineer of the City of Milpitas has made a final inspection of said improvements for the Project and recommends that the City Council of the City of Milpitas accept the same as constructed in accordance with the approved plans and specifications.

NOW, THEREFORE, the City Council of the City of Milpitas hereby finds, determines, and resolves as follows:

1. The City Council has considered the full record before it, which may include but is not limited to such things as the staff report, testimony by staff and the public, and other materials and evidence submitted or provided to it. Furthermore, the recitals set forth above are found to be true and correct and are incorporated herein by reference.

2. Those certain public improvements constructed as part of the Project, are hereby accepted as constructed in accordance with the approved plans and specifications upon recommendation of the City Engineer of the City of Milpitas.

3. The penal sum of the faithful performance bond securing said improvements may be reduced to the sum of $115,250.00, upon request of Principal and Surety, with said penal sum as reduced to apply from the date of completion and acceptance of said improvements and to extend for the balance of the term of one year of said security. Provided, however, that nothing herein contained shall in any way be deemed to be a waiver, release or relinquish by City of any obligations imposed upon the developer or his surety, or sureties, by law or by the above referend public improvement agreement, save and except as expressly set forth herein.

4. The City Council grants authorization to the City Engineer to release the performance bond after the one-year warranty period without further City Council action provided all required warranty work is completed to the satisfaction of the City Engineer.

2 Resolution No. xxxx
PASSED AND ADOPTED this _____ day of _________________, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST: APPROVED:

_____________________________ __________________________ Suzanne Guzzetta , City Clerk Carmen Montano, Mayor

APPROVED AS TO FORM:

_____________________________
Christopher Creech, Acting City Attorney

CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: Authorize the City Manager, or Designee, to Negotiate and Execute an Amendment to the Agreement with W.W. Grainger, Inc. for the Purchase of Maintenance Supplies, Equipment, Tools, and Parts for the Public Works Department (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111; and Christian Di Renzo Public Works Director, 408-586-2602) Category: Public Safety
Meeting Date: 10/21/2025
Recommendation: Authorize the City Manager, or designee, to negotiate and execute an amendment to the agreement with W. W. Grainger, Inc., to continue purchasing high quality maintenance supplies, equipment, tools, and parts for a four-year term in an amount not-to-exceed $549,000 for the full term of the contract agreement.

BACKGROUND:

The Public Works Department (PW) has an active Cooperative Purchase Agreement Contract (#189) with W.W. Grainger Inc. (Grainger) for the term of August 28, 2024, through November 8, 2028. Ongoing purchases have been made both through in-store and third-party deliveries. Primary purchases include miscellaneous equipment, parts, tools, and supplies in support of the City’s maintenance operations. An initial purchase order was established for $99,000 in FY 2024-2025.

Grainger, located on the border of Milpitas and San Jose, has proven to be a trusted supplier with a robust inventory providing the City with the right products in the right quantities at the right times. Their proximity and wide range of supplies has significantly contributed to the City’s operational readiness, minimizing downtime and preventing operational delays. Grainger’s products are used throughout the various maintenance and repair disciplines within the Public Works Department ranging from power tools to ladders to pipe materials.

ANALYSIS:

Historically, Public Works has averaged approximately $96,000 in annual spending with Grainger over the past three fiscal years. In Fiscal Year 2024-2025, Public Works entered into a cooperative purchase agreement with Grainger to leverage an existing competitively-bid contract established through another agency’s Request for Proposal (RFP) process. This cooperative purchase approach streamlines administrative processes, enhances efficiencies, and provides economies of scale by combining the purchasing power of multiple agencies. The pricing under this cooperative agreement has already been negotiated and reviewed by the Purchasing Agent, who determined it to be the most advantageous option for the City.

The original contract value reflected only the anticipated spending for Fiscal Year 2024-2025, rather than the estimated total amount for the full contract term. Typically, multi-year agreements are funded and encumbered on a year-by-year basis. During FY 2024-2025, Public Works exceeded the authorized purchase agreement amount by $26,000. However, the additional funding was within Public Work’s authorized budget appropriations. Public Works is requesting an increase of $450,000 to the authorized cooperative purchase agreement amount, for a revised not-to-exceed amount of $549,000 for the full term of the contract agreement.

The agreement is set to expire on November 8, 2028.

It is critical the City has a reliable local source as Grainger to provide high quality maintenance, repair, and operating (MRO) supplies, equipment, tools, parts, janitorial, plumbing, electrical and other critical maintenance materials. Products are offered at competitive pricing through Sourcewell COOP 091422-WWG that supports cost control. Their products’ reliability also reduces the total cost of ownership by minimizing the need for frequent replacements or repairs.

On July 26, 2022, the Sourcewell Cooperative (Sourcewell), a Minnesota municipal contracting agency, solicited Request for Proposal (RFP) #091422 Facility MRO, Industrial, and Building Related Supplies and Equipment. On November 7, 2022, contract No. 091422 was awarded by Sourcewell to Grainger pursuant to the aforementioned RFP. Consistent with Section I-2-3.05 of the Municipal Code, which authorizes the Purchasing Agent to make purchases based upon an agreement or cooperative purchasing program entered into by another public agency, the Purchasing Agent has reviewed all the documentation from Sourcewell and has determined the underlying agreement or program was made utilizing competitive negotiation or procurement procedures at least as restrictive as the City’s, and the price quoted is the same as offered in the original contract.

PROJECT/PROGRAM SCHEDULE:

Upon City Council approval of this action, equipment, parts, tools and supplies would continue to be purchased from Grainger on an as-needed basis.

POLICY ALTERNATIVE(S):

Alternative 1: Do not amend the agreement to increase the purchase amount by $450,000, for a revised not- to-exceed amount of $549,000, for the continued procurement of equipment, parts, tools, and supplies for the City’s Public Works Department.

Pros: City can save funds by not purchasing required maintenance supplies, parts, tools, and equipment.

Thereby, contributing directly to reducing the City’s deficit.

Cons: Public Works will not be able to properly maintain the City’s vehicles, motorized equipment, facility related items that are critically needed to support the City’s operational mission.

Not having the required maintenance parts, supplies, tools, and miscellaneous equipment could directly impact safety of City staff.

FISCAL IMPACT:

There are sufficient funds available in the FY 2025-26 operating budget for the Public Works Department to cover the costs of maintenance supplies. Funding for the remaining years of this contract will be covered within the various existing ongoing appropriation amounts in the Public Works Department for maintenance, repair and capital replacement; subject to the annual appropriation of funds.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

By the definition provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378, this action does not qualify as a “project” for the purpose of CEQA, as it has no direct, or reasonably foreseeable indirect, physical change to the environment.

ATTACHMENT(S):

N/A

CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: Adopt a Resolution to Approve Project Plans and Specifications; Award the Construction Contract to Innovative Construction Solutions; and Authorize the Design Services Agreement Amendment No. 2 with MNS Engineers, Inc. for the Gibraltar Pump Station Valves Replacement Project (Staff: Christian Di Renzo, Public Works Director, 408-586-2602; and Michael Silveira, City Engineer, 408- 586-3303)
Category: Consent Calendar-Community Services and Sustainable Infrastructure Meeting Date: 10/21/2025
Recommendation: Adopt a resolution to: (1) Approve the Project plans and specifications; (2) Award the construction contract to Innovative Construction Solutions in the amount of $1,310,000; (3) Authorize the City Manager, or designee, to execute the construction contract with Innovative Construction Solutions; (4) Authorize the Public Works Director to negotiate and execute contract change order(s) in an aggregate amount not to exceed $196,500; and (5) Approve and Authorize the City Manager, or designee, to execute Amendment No. 2 to the Professional Services Agreement with MNS Engineers, Inc. in the amount not to exceed of $32,198 for the Gibraltar Pump Valves Replacement Project, Project Nos. 7133 and 7141.

BACKGROUND:

The Gibraltar Pump Station Valves Replacement Project, CIP Nos. 7133 and 7141 (Project), is included in the adopted FY 2025-2029 Capital Improvement Program. Built in 1991, the Gibraltar Pump Station Facility (Facility) is a critical City facility that stores water supplied from San Fransico Public Utility Commission (SFPUC) and Santa Clara Valley Water District (VW) into two 4 million-gallon above-grade reservoirs which totals half of the City’s storage capacity. The Facility consists of seven pumps that convey water to service City water zone areas SF1, SF2, VW1 and VW2, directly or indirectly. Based on the preliminary condition assessment as part of the adopted 2020 Water Master Plan, the consequence and likelihood of failure rating for this Facility was deemed to be “Very Likely.” The Project provides for design and construction to replace twenty (20) valves that reached the end of their service life, repair corroded sections of piping, and complete minor electrical upgrades.

On November 1, 2023, the City entered into a Professional Services Agreement (PSA) with MNS Engineers, Inc. for the planning and design services of the Project for a not-to-exceed amount of $98,100. On July 28, 2024, the City authorized Amendment No.1 to the PSA to include design services for additional valve replacements in the amount of $31,680, which increased the total compensation to $129,780.

ANALYSIS:

The Project was advertised on the City eProcurement system, OpenGov Procurement, and digital construction trade publication on August 8, 2025, and in the Milpitas Post on August 8 and 15, 2025, in accordance with the bidding requirement of the Uniform Public Construction Cost Accounting Act. It was also posted at City Hall, Sports Center, and Senior Center per City Council direction and Government Code section 36933. The bid opening was held on September 10, 2025, and seven (7) sealed bids were received with the price ranging from $1,310,000 to $2,106,715 based on the Project Plans and Specifications (Attachment B). The apparent lowest bidder is Innovative Construction Solutions, submitting a bid in the amount of $1,310,000. The Summary of Bid Results is as follows and detailed information about the bid results (Attachment C) are included in the Council’s agenda packet.

Bidder Location Base Bid
Engineer’s Construction Estimate - $1,500,000

Innovative Construction Solutions Concord, CA $1,310,000 Corcus Construction, Inc. San Francisco, CA $1,390,500
Anderson Pacific Santa Clara, CA $1,404,000
GSW Construction Inc. San Francisco, CA $1,515,800
Turnkey HVAC Hayward, CA $1,760,000
ACCO Engineering Systems San Jose, CA $1,804,850
Preston Pipelines Milpitas, CA $2,106,715

The bid prices submitted ranged from 13% below to 40% over the Engineer’s Construction Estimate which is $1,500,000. The wide variation is likely due to the current construction market which has been affected by inflation and tariffs, instability of supply chains, bidder’s ability to self-perform work, workload schedule, bidder overhead cost and profit margins thresholds, and material and labor markup.

Staff reviewed the bid proposal submitted by Innovative Construction Solutions and found their bid proposal to be responsive. Staff recommends awarding a construction contract in the amount of $1,310,000 to Innovative Construction Solutions as the lowest responsible bidder submitting a responsive bid and approve the Project’s Plans and Specifications. No bid protests were filed with the City. There is sufficient funding available in the CIP Nos. 7133 & 7141 to award this contract and no additional funding appropriation is required.

Despite the Consultant’s best effort to capture all relevant information in the Plans and Specifications, a challenge is the discovery of unforeseen existing conditions typically related to the connection of new valves to existing piping and repair of corrosion pipes that may create conflict with the proposed design. The construction contingency established for this Project to address any unforeseen conditions that arise during construction is $196,500 which is 15% of the total contract value. As previously approved for the successful completion of recent projects with tight completion schedules, staff is requesting the use of the same change order policy used for previous projects (Attachment D). This policy allows for timely completion of the Project, while addressing the need to respond swiftly to construction conditions and approve necessary change orders to limit potential claims or risks to the City. The change order authority will not be exceeded without prior City Council Approval.

Staff also recommends the approval of Amendment No. 2 to the PSA with MNS Engineers, Inc. (Attachment E) to provide construction support services. The services will include construction observation and meetings; reviewing and responding to change order requests, requests for information, and material submittals from the contractor; addressing minor design changes due to unforeseen conditions; and project closeout. Staff has negotiated a scope and fee for Amendment No. 2 in a not-to-exceed amount of $32,198, which will increase compensation of the agreement from $129,780 to $161,978. No additional funding appropriation is required for Amendment No. 2.

PROJECT/PROGRAM SCHEDULE:

The anticipated delivery of the valves is estimated between 6 to 9 months for 20 valves; therefore, the Project is anticipated to be completed by Fall 2026.

POLICY ALTERNATIVES:

Alternative 1: Do not approve the Project’s Plans and Specifications and not award the construction contract to Innovative Construction Solutions.

Pros: The Project will not move forward, and the designated funding would be returned to the Water Enterprise Utility fund balance.

Cons: A denial would cause a delay in completing the necessary replacement of the valves to resolve operational deficiencies and repairs to corroded sections of piping that will continue to deteriorate. Being proactive with maintenance and upgrades of the Facility will increase its reliability and safeguard against unanticipated emergencies and shutdowns that could result in an inability to delivery water throughout the community.

Reason not Recommended: The Project is essential to ensuring the City maintains the operational storage capacity mandated by the State’s Division of Drinking Water. Not addressing these necessary repairs and replacements will put the Facility at risk of a system shutdown, jeopardizing the supply of drinking water and fire flow to the City’s water zone areas SF1, SF2, VW1 and VW2.

FISCAL IMPACT:

Adequate funds are available in CIP Nos. 7133 and 7141 and no additional funding appropriation is required.

As of September 16, 2025, the uncommitted balance of the Project is as follows:

CP 7133 $1,357,000.00
CP 7141 $1,685,000.00
Total $3,042,000.00

Summary of Estimated Construction Expenditures
Construction Contract $ 1,310,000
15% Construction Contingency $ 196,500
Amendment No. 2 $32,198
TOTAL $ 1,538698

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

The Project entails replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced and is exempt from CEQA pursuant to Cal. Code Regs., tit. 14, § 15302.

ATTACHMENTS:
(a) Resolution
(b) Plans and Specifications
(c) Bid Summary
(d) Change Order Policy
(e) MNS Engineers Amendment No. 2

RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILPITAS APPROVING THE PROJECT PLANS & SPECIFICATIONS; AWARDING CONSTRUCTION CONTRACT TO

THE LOWEST RESPONSIBLE BIDDER SUBMITTING A RESPONSIVE BID, INNOVATIVE CONSTRUCTION SOLUTIONS, IN A TOTAL AMOUNT OF $1,310,000; AUTHORIZE THE

CITY MANAGER, OR DESIGNEE, TO EXECUTE THE CONSTRUCTION CONTRACT WITH INNOVATIVE CONSTRUCTION SOLUTIONS; AUTHORIZE THE PUBLIC WORKS

DIRECTOR, OR DESIGNEE, TO NEGOTIATE AND EXECUTE CONTRACT CHANGE ORDER(S) IN AN AGGREGATE AMOUNT NOT TO EXCEED $196,500; AND APPROVE

AND AUTHORIZE THE CITY MANAGER, OR DESIGNEE, TO EXECUTE AMENDMENT NO. 2 TO THE PROFESSION SERVICES AGREEMENT WITH MNS ENGINEERS INC., IN THE AMOUNT OF $32,198 FOR GIBRALTAR PUMP STATION VALVES REPLACEMENT PROJECT, CIP NOS. 7133 & 7141

WHEREAS, the Gibraltar Pump Station Valves Replacement Project, CIP Nos. 7133 & 7141 (“Project”), is in the approved 2025-2029 Capital Improvement Program; and provides for the design and construction to replace 20 valves that has reach the end of their service life, repair corroded sections of piping, and minor electrical upgrades in the Gibraltar Pump Station Facility; and

WHEREAS, the Project was advertised on the City eProcurement system, OpenGov Procurement, and digital construction trade publications on August 8, 2025, and in the Milpitas Post on August 8 and 15, 2025, in accordance with the bidding requirements of the Uniform Public Construction Cost Accounting Act; and posted at Milpitas City Hall, Sports Center, and Senior Center per City Council direction and Government Code section 36933; and

WHEREAS, the Engineer’s Estimate for the Project’s base bid items is $1,500,000; and

WHEREAS, on September 10, 2025, seven (7) sealed bid proposals were received and the bid pricing ranged from $1,310,000 to $2,106,715; and

WHEREAS, the lowest responsible bidder submitting a responsive bid is Innovative Construction Solutions in the base bid amount of $1,310,000; and

WHEREAS, the Notice of Intent to Award Contract to Innovative Construction Solutions, was posted on OpenGov Procurement and no bid protest was filed with the City within seven (7) days of the posting as set forth in the Milpitas Municipal Code 1-2-3.19-Protest Procedure; and

WHEREAS, staff recommends the City Council award a construction contract to Innovative Construction Solutions, the lowest responsible bidder submitting a responsive bid for the Project, and authorize the City Manager or designee to execute a construction contract in the amount of $1,310,000 in accordance with State law; and

WHEREAS, sufficient funds are available in the CIP Nos. 7133 and 7141 to award the contract to Innovative Construction Solutions, in total amounts of $1,310,000;

WHEREAS, staff recommends the City Council authorize the Public Works Director, or designee, to negotiate and execute change order(s) in an amount of, not to exceed, $196,500, fifteen percent (15%) of the total contract value, for the Project’s tight completion schedule and staff capability to respond swiftly to unanticipated construction conditions to limit potential claims or risk to the City; and

WHEREAS, staff recommends the City Council approve the Project plans and specifications; and

2 Resolution No. ____

WHEREAS, staff recommends the City Council authorize the City Manager to execute Amendment No. 2 to the Professional Services Agreement with MNS Engineers, Inc. in the amount not to exceed $32,198 for construction services; and

NOW, THEREFORE, the City Council of the City of Milpitas hereby finds, determines, and resolves as follows:

1. The City Council has considered the full record before it, which may include but is not limited to such things as the staff report, testimony by staff and the public, and other materials and evidence submitted or provided to it. Furthermore, the recitals set forth above are found to be true and correct and are incorporated herein by reference.

2. The City Council hereby approves the Project Plans and Specifications.

3. The City Council hereby awards the construction contract to and authorizes the City Manager, of designee, to execute the contract and related documents with the lowest responsible bidder submitting a responsive bid, Innovative Construction Solutions, in the amount of $1,310,000 for the Project. The City Manager or designee is authorized to execute a contract with Innovative Construction Solutions not to exceed this amount and take all necessary actions to effectuate this award.

4. The Public Works Director, or designee, is hereby authorized to negotiate and execute contract change order(s) in an aggregate amount not to exceed $196,500 for the Project.

5. The City Manager is hereby authorized to execute Amendment No. 2 to the design services agreement with MNS Engineers, Inc. in the amount of, not to exceed, $32,198.

PASSED AND ADOPTED this day of , 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST: APPROVED:

_____________________________ __________________________ Suzanne Guzzetta , City Clerk Carmen Montano, Mayor

APPROVED AS TO FORM:

_____________________________
Christopher Creech, Acting City Attorney

880
680
KAD
TNH
NAB

CALIFORNIA
JANUARY 26, 1954
OF
Revisions
TY CI

INCORPORATED
ITAS
L
M
I
P 2-840
Record Drawings

GIBRALTAR PUMP STATION SUCTION PIPING

REPAIR AND VALVES REPLACEMENT PROJECT
7133 & 7141
15 CITY OF MILPITAS

GIBRALTAR PUMP STATION SUCTION PIPING REPAIR AND
VALVES REPLACEMENT PROJECT, CIP NO. 7133 & 7141
N.T.S.

VICINITY MAP LOCATION MAP
JULY 2025
N.T.S.

CALIFORNIA
JANUARY 26, 1954
OF
TY CI

INCORPORATED
ITAS
L
M
I
P

PROJECT

LOCATION

PROJECT

LOCATION

GIBRALTAR DR

S MILPITAS BLVD

TURQUOISE ST

CITY OF MILPITAS

TITLE SHEET, VICINITY MAP, LOCATION MAP, AND SHEET INDEX 1 G-01

SHEET INDEX
SHEET NO. DRAWING NO. DESCRIPTION
1 G-01 TITLE SHEET, VICINITY MAP, LOCATION MAP, AND SHEET INDEX 2 G-02 GENERAL NOTES, ABBREVIATIONS, REFERENCE DRAWINGS AND LEGEND 3 G-03 FACILITY EXISTING PIPING AND PROJECT VALVES REPLACEMENT PLAN 4 D-01 DEMOLITION PLAN 1 - VALVES ASSOCIATED WITH PUMP NOS. 1-4 5 D-02 DEMOLITION PLAN 2 - VALVES ASSOCIATED WITH PUMP NOS. 5-7 6 M-01 VALVE REPLACEMENT PLAN, SECTION, AND DETAILS 1
7 M-02 VALVE REPLACEMENT PLAN, SECTION, AND DETAILS 2
8 M-03 PUMPS NO. 5, 6, 7 SUCTION PIPING REPAIR DETAILS AND GENERAL DETAILS 9 E001 STANDARD ELECTRICAL SYMBOLS, LEGENDS, & ABBREVIATION 10 E020 ELECTRICAL CONTROL STATION AND SCHEDULE
11 E100 ELECTRICAL SITE PLAN
12 E900 ELECTRICAL DETAILS
13 I001 STANDARD PROCESS & INSTRUMENTATION SYMBOLS, LEGENDS & ABBREVIATIONS 14 I100 P&ID - 1
15 I101 P&ID - 2

YOSEMITE DR

CURTIS AVE
Lyhak Eam 07/24/2025
7/25/2025
Attachment 2

KAD
TNH
NAB

CALIFORNIA
JANUARY 26, 1954
OF
Revisions
TY CI

INCORPORATED
ITAS
L
M
I
P 2-840
Record Drawings

GIBRALTAR PUMP STATION SUCTION PIPING

REPAIR AND VALVES REPLACEMENT PROJECT
7133 & 7141
15 1. ALL WORK SHALL BE IN ACCORDANCE WITH THE CITY OF MILPITAS STANDARD DETAILS AND THE STANDARD

SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION (CURRENT EDITION) OF THE AMERICAN PUBLIC WORKS ASSOCIATION (GREENBOOK) AS MODIFIED BY THE PROJECT SPECIFICATIONS AND THESE PLANS.

2. CONTRACTOR SHALL COMPLY WITH CAL OSHA REGULATIONS AT ALL TIMES AND SHALL FURNISH, ERECT, AND

MAINTAIN SUCH FENCES, BARRICADES, DETOURS, FLAGMAN, LIGHTS AND SIGNS AS NECESSARY TO GIVE PROTECTION TO THE PUBLIC AT ALL TIMES.

3. CONTRACTOR IS RESPONSIBLE FOR PROVIDING CONSTRUCTION WATER AND POWER FOR ALL EQUIPMENT. NO WATER OR ELECTRICAL CONNECTIONS ARE AVAILABLE AT THE PROJECT SITE.

4. CONSTRUCTION IS PROHIBITED ON SATURDAY, SUNDAY, HOLIDAYS, AND BETWEEN THE HOURS OF 5:00 P.M. AND 7:00 A.M. UNLESS OTHERWISE AUTHORIZED IN WRITING BY THE CITY OF MILPITAS.

5. CONSTRUCTION-RELATED TRUCK TRIPS SHALL NOT BE SCHEDULED DURING PEAK HOURS (7:00 A.M. TO 9:00 A.M. AND 4:00 P.M. TO 6:00 P.M.).

6. CONTRACTOR SHALL MAINTAIN A COMPLETE AND ACCURATE RECORD OF ALL CHANGES OF CONSTRUCTION FROM

THAT SHOWN IN THESE PLANS AND SPECIFICATIONS FOR THE PURPOSE OF PROVIDING A BASIS FOR RECORD DRAWINGS. NO CHANGES TO CONSTRUCTION SHALL BE MADE WITHOUT PRIOR WRITTEN APPROVAL OF THE ENGINEER OF RECORD AND THE CITY PUBLIC WORKS DEPARTMENT.

7. CONTRACTOR SHALL FURNISH ONE COMPLETE SET OF RECORD DRAWINGS. CHANGES TO CONSTRUCTION SHALL BE CLEARLY DELINEATED IN RED INK ON THE RECORD DRAWINGS. THE LOCATION, CHARACTER, AND DEPTH OF EXISTING UTILITIES ENCOUNTERED DURING CONSTRUCTION SHALL ALSO BE SHOWN ON THE RECORD DRAWINGS.

8. THE CONTRACTOR SHALL HAVE COPIES OF THE PLANS AND SPECIFICATIONS FOR THIS PROJECT ON-SITE DURING CONSTRUCTION AND SHALL BE FAMILIAR WITH ALL APPLICABLE STANDARDS AND SPECIFICATIONS.

9. ALL DIMENSIONS SHOWN ARE APPROXIMATE AND SHALL BE FIELD VERIFIED AT THE SITE BEFORE STARTING WORK.

THE CONTRACTOR SHALL IMMEDIATELY NOTIFY THE CITY AND ENGINEER OF EQUIPMENT THAT IS FOUND TO BE LOCATED DIFFERENTLY THAN SHOWN ON PLANS.

10. ALL SPECIFICATIONS, DRAWINGS, AND DETAILS INCLUDED IN THE CONTRACT DOCUMENTS SHALL FULLY APPLY TO THE WORK WHETHER SPECIFICALLY REFERENCED OR NOT.

11. VIDEO RECORD AND DOCUMENT THE PRE-EXISTING CONDITIONS OF THE PROJECT SITE PRIOR TO BEGINNING FIELD CONSTRUCTION ACTIVITIES. DOCUMENT THE INTERIOR AND EXTERIOR OF THE EXISTING VAULTS. SUBMIT THE RECORDING TO THE CITY PRIOR TO THE START OF CONSTRUCTION.

12. MAINTAIN THE WORK AREA IN A NEAT, CLEAN, AND SANITARY CONDITION AT ALL TIMES AND TO THE SATISFACTION OF THE CITY, OWNER'S REPRESENTATIVE AND AGENCY WITH LOCAL JURISDICTION. STREETS SHALL BE KEPT CLEAN OF DEBRIS, WITH DUST AND OTHER NUISANCES BEING CONTROLLED AT ALL TIMES.

13. THE CITY ENGINEER SHALL BE NOTIFIED AT LEAST SEVEN (7) WORKING DAYS PRIOR TO START OF CONSTRUCTION.

CONSTRUCTION WILL NOT TAKE PLACE OUTSIDE OF THE CITY'S STANDARD WORKING HOURS OR ON WEEKENDS UNLESS SPECIFICALLY APPROVED BY CITY. A PRECONSTRUCTION MEETING IS REQUIRED.

14. CONTRACTOR IS RESPONSIBLE TO COORDINATE WATER FACILITY SHUTDOWNS WITH THE CITY, AND TO GAIN WRITTEN APPROVAL FOR SHUTDOWNS A MINIMUM OF 21 CALENDAR DAYS PRIOR TO SHUTDOWN. SHUTDOWN PLANS MUST BE DEVELOPED AND SUBMITTED FOR APPROVAL BY THE CITY'S CONSTRUCTION MANAGER. PLANS SHALL BE APPROVED BY THE CITY PRIOR TO SHUTDOWN. WRITTEN NOTICE SHALL BE SUBMITTED AND APPROVED BY THE CITY'S CONSTRUCTION MANAGER FOR MODIFYING OPERATIONS OF ANY WATER FACILITY A MINIMUM OF 21 CALENDAR DAYS FROM START OF WORK. THE CONTRACTOR SHALL NOTIFY CUSTOMERS IMPACTED BY THE SHUTDOWN IN WRITING OF THE SHUTDOWN 14 CALENDAR DAYS PRIOR TO THE SHUTDOWN AND AGAIN 48 HOURS PRIOR TO SHUTDOWN.

CONTRACTOR SHALL SUBMIT NOTIFICATION LETTER TO THE CITY FOR APPROVAL PRIOR TO NOTIFYING THE PUBLIC.

15. INSTALL FLANGE ISOLATION KIT FOR CONNECTION OF PIPING OF DISSIMILAR METALS AT CONNECTIONS TO EXISTING PIPELINES, AND AT TRANSITIONS BETWEEN ABOVE AND BELOW GROUND PIPING.

16. UNLESS OTHERWISE IDENTIFIED ON THE DRAWINGS, PROVIDE RESTRAINED JOINTS FOR ALL NEW WATER PIPING INCLUDED IN THE PROJECT.

17. PROJECT WATER PIPING SHALL BE FULLY RESTRAINED INCLUDING VALVES AND FITTINGS.

18. A MANDATORY CONSTRUCTION PRE BID MEETING WILL BE HELD AT THE GIBRALTAR PUMP STATION.

GENERAL NOTES

GENERAL NOTES, ABBREVIATIONS, REFERENCE DRAWINGS AND LEGEND 2 G-02

REFERENCE DRAWINGS

BACKGROUNDS FOR PROJECT BASE DRAWINGS ARE DEVELOPED FROM AVAILABLE RECORD DRAWINGS INCLUDING:
-- 2011 GIBRALTAR RESERVOIR AND PUMP STATION IMPROVEMENTS PROJECT DRAWINGS.

DODSON PSOMAS.
-- 1991 SFWD ZONE 1 & SCVWD RESERVOIRS, PUMPING STATION, AND TRANSMISSION MAIN PROJECT NO. 7054. METCALF & EDDY.

MNS CAN NOT GUARANTEE THE ACCURACY OF THIS DATA.

ACP ASBESTOS CONCRETE PIPE

ARV AIR RELEASE VALVE

BO BLOW OFF

BFV BUTTERFLY VALVE

CALOSHA CALIFORNIA DIVISION OF OCCUPATIONAL SAFETY AND HEALTH

CITY CITY OF MILPITAS

CORP CORPORATION

DI DUCTILE IRON

E ELECTRICAL
(E) EXISTING

ELEV ELEVATION

FE FLOW ELEMENT

FF FINISH FLOOR

FG FINISH GRADE

FIT FLOW INDICATING TRANSMITTER

FLG FLANGE

GV GATE VALVE

I&C INSTRUMENTATION AND CONTROLS
NO. NUMBER
NOS. NUMBERS

NTS NOT TO SCALE

R/W RIGHT-OF-WAY

PIT PRESSURE INDICATING TRANSMITTER

PRV PRESSURE RELEASE VALVE

PSIG POUNDS PER SQUARE INCH GAUGE

SC SANTA CLARA

SCVWD SANTA CLARA VALLEY WATER DISTRICT

SFPUC SAN FRANCISCO PUBLIC UTILITIES

SF SAN FRANCISCO

TYP TYPICAL

VFD VARIABLE FREQUENCY DRIVE

WSP WELDED STEEL PIPE

WQ WATER QUALITY

ABBREVIATIONSLEGEND

MOTOR OPERATED BUTTERFLY VALVE PER

THE VALVE REPLACEMENT SCHEDULE

PROVIDED IN SPECIFICATION SECTION
400520. SIZE AND VALVE ID AS NOTED.

PROPOSED

MOTOR OPERATED BUTTERFLY VALVE

MANUAL BUTTERFLY VALVE PER THE

VALVE REPLACEMENT SCHEDULE

PROVIDED IN SPECIFICATION SECTION
400520. SIZE AND VALVE ID AS NOTED.

PIPING, SIZE PER PLAN

DEMOLISH
ARV

EXISTING

SUMMARY OF WORK

THE WORK OF THIS PROJECT INCLUDES THE DEMOLITION OF EXISTING MANUAL AND MOTOR OPERATED BUTTERFLY

VALVES AND REPLACEMENT OF THE MANUAL AND MOTOR OPERATED BUTTERFLY VALVES THAT ARE DEMOLISHED IN KIND

WITH NEW EQUIPMENT AT THE GIBRALTAR PUMP STATION INCLUDING ASSOCIATED ELECTRICAL AND INSTRUMENTATION AND CONTROLS WORK AS IDENTIFIED BY THE ELECTRICAL PLANS AND SPECIFICATIONS. THE WORK INCLUDES PIPING

MODIFICATIONS REQUIRED TO INSTALL THE NEW VALVES WHICH MAY OR MAY NOT HAVE THE SAME LAY LENGTH AS THE EXISTING VALVES REPLACED. THE VALVES AND VALVE OPERATORS TO BE REPLACED ARE IDENTIFIED ON DRAWING G-02 AND INCLUDE: BFV 009, BFV 010, BFV 011, BFV 106, BFV 107, BFV 108, BFV 002, BFV 004, BFV 006, BFV 008, BFV 100, BFV 101, BFV 102, BFV 001, BFV 003, BFV 005, BFV 007, BFV 103, BFV 104, AND BFV 105.

THE PROJECT WILL ALSO REPAIR CORRODED SUCTION PIPING OF PUMP NOS. 005, 006, AND 007. THIS WORK IS SHOWN ON DRAWING M-03.

FLANGED COUPLING ADAPTOR

RESTRAINED FLANGE COUPLING ADAPTOR

MANUALLY OPERATED BUTTERFLY VALVE

RESTRAINED FLANGE COUPLING ADAPTOR

CHECK VALVE

FLANGED COUPLING ADAPTOR

DISMANTLING COUPLING

GROOVED COUPLING GROOVED COUPLING

PIPING, SIZE PER PLAN

DEMOLITION VALVE REPLACEMENT SEQUENCING
THE CONTRACTOR SHALL PREPARE SEPARATE PLANS (2) FOR DEMOLITION OF EXISTING EQUIPMENT AND FOR SEQUENCING OF INSTALLATION FOR NEW EQUIPMENT. EACH PLAN SHALL BE DETAILED PER THE REQUIREMENTS OUTLINED IN THE SPECIFICATIONS. EACH PLAN SHALL BE REVIEWED AND APPROVED BY THE ENGINEER, CONSTRUCTION MANAGER, AND CITY OPERATIONS STAFF. DEMOLITION AND VALVE REPLACEMENT WORK SHALL NOT IMPACT OPERATION OF THE IN SERVICE GIBRALTAR PUMP STATION. NO EQUIPMENT SHALL BE DEMOLISHED OR REPLACED WITHOUT WRITTEN AUTHORIZATION BY THE CITY'S CONSTRUCTION MANAGER.

AGENCY CONTACT INFORMATION

CITY OF MILPITAS PUBLIC WORKS DEPARTMENT
ATTENTION: ADRIANNE NIKOLOFF, ASSISTANT ENGINEER
1265 N. MILPITAS BLVD., MILPITAS CA 95035
(408) 687-1639

PRE-SUBMITTAL FIELD SURVEY

THE CONTRACTOR SHALL COMPLETE A DETAILED FIELD INVESTIGATION AND SHALL DOCUMENT THE PRESSURE RATING,

SIZE, MATERIAL TYPE, AND/OR MODEL NUMBER AND SERIAL NUMBER FOR EACH EXISTING PIPE, VALVE, OPERATOR, FITTING AND FLANGE TO BE REPLACED OR REHABILITATED BY THE PROJECT. THE CONTRACTOR SHALL SUBMIT THIS

INFORMATION ALONG WITH DETAILED SHOP DRAWING SUBMITTALS ELECTRONICALLY IN PDF AND CAD FORMAT

DEMONSTRATING THE FEASIBILITY OF THE PIPING MODIFICATIONS, VALVE INSTALLATIONS, AND OPERATOR INSTALLATIONS TO BE COMPLETED BY THE PROJECT. ALL DISCREPANCIES BETWEEN THE FIELD AND DESIGN CONDITIONS

SHALL BE IMMEDIATELY IDENTIFIED, DOCUMENTED, AND BROUGHT TO THE ATTENTION OF THE ENGINEER AND THE CITY'S CONSTRUCTION MANAGER.

Lyhak Eam 07/24/2025

KAD
TNH
NAB

CALIFORNIA
JANUARY 26, 1954
OF
Revisions
TY CI

INCORPORATED
ITAS
L
M
I
P 2-840
Record Drawings

GIBRALTAR PUMP STATION SUCTION PIPING

REPAIR AND VALVES REPLACEMENT PROJECT
7133 & 7141
15 FACILITY EXISTING PIPING AND PROJECT VALVES REPLACEMENT PLAN 3 G-03

FACILITY EXISTING PIPING AND PROJECT VALVES REPLACEMENT PLAN REPLACE EXISTING 18" BUTTERFLY VALVE.

REPLACE EXISTING 20" BUTTERFLY VALVE.

REPLACE EXISTING 24" MOTORIZED BUTTERFLY
VALVE.

REPLACE EXISTING 30" MOTORIZED BUTTERFLY
VALVE.

REPLACE EXISTING 18" HIGH PERFORMANCE
MOTORIZED BUTTERFLY VALVE.

REPLACE EXISTING 18" MOTORIZED BUTTERFLY
VALVE.
1 2
3 4
5 6

CONSTRUCTION NOTES
3 4
4 4
5 6
6 6
6 1
1 1
2 2
2 2
1 1
1 1

PROJECT WORK IS LIMITED TO THIS
AREA SEE DRAWINGS D-01 AND
M-01 FOR IMPROVEMENTS IN THIS
AREA. PROJECT AREA A - VALVE

REPLACEMENTS AT HORIZONTAL
PUMPS. SEE ELECTRICAL

DRAWINGS FOR ELECTRICAL AND
I&C IMPROVEMENTS IN THIS AREA.

PROJECT WORK IS LIMITED TO THIS AREA SEE
DRAWINGS D-02, M-02 AND M-03 FOR IMPROVEMENTS IN
THIS AREA. PROJECT AREA B - VALVE REPLACEMENTS

AT VERTICAL PUMPS AND REHABILITATION OF PUMPS
SUCTION PIPING. SEE ELECTRICAL DRAWINGS FOR
ELECTRICAL AND I&C IMPROVEMENTS IN THIS AREA.

Lyhak Eam 07/24/2025

KAD
TNH
NAB

CALIFORNIA
JANUARY 26, 1954
OF
Revisions
TY CI

INCORPORATED
ITAS
L
M
I
P 2-840
Record Drawings

GIBRALTAR PUMP STATION SUCTION PIPING

REPAIR AND VALVES REPLACEMENT PROJECT
7133 & 7141
15 DEMOLITION PLAN 1 - VALVES ASSOCIATED WITH PUMP NOS. 1-4 4 D-01
EXISTING WELDED STEEL PIPE, PROTECT IN PLACE.

EXISTING UNDERGROUND VALVE VAULT WITH ALUMINUM
GRATING. PROTECT IN PLACE.

EXISTING PUMP AND MOTOR, PROTECT IN PLACE.

EXISTING ARV, PROTECT IN PLACE.

EXISTING FITTING, PROTECT IN PLACE.

EXISTING SUMP PUMP, PIPING, AND APPURTENANCES.

PROTECT IN PLACE.

EXISTING OVERHEAD LIGHTING, PROTECT IN PLACE.

EXISTING HANGING DUCT, PROTECT IN PLACE.

REMOVE AND SALVAGE EXISTING GROOVED COUPLING.

REMOVE EXISTING 18" BUTTERFLY VALVE AND OPERATOR.

EQUIPMENT TO BE REPLACED PER DRAWING M-01.

CONTRACTOR TO DISPOSE OF ALL DEMOLISHED EQUIPMENT
AND MATERIALS. PRIOR TO DISPOSING OF EQUIPMENT OR

MATERIAL, THE CONTRACTOR SHALL COORDINATE WITH THE

CITY TO DETERMINE IF THE CITY WISHES TO SALVAGE THE
MATERIAL. IF THE CITY DESIRES TO SALVAGE THE MATERIAL,

THE CONTRACTOR SHALL DELIVER THE MATERIAL TO THE CITY
YARD.

REMOVE EXISTING 20" BUTTERFLY VALVE AND OPERATOR.

EQUIPMENT TO BE REPLACED PER DRAWING M-01.

CONTRACTOR TO DISPOSE OF ALL DEMOLISHED EQUIPMENT
AND MATERIALS. PRIOR TO DISPOSING OF EQUIPMENT OR

MATERIAL, THE CONTRACTOR SHALL COORDINATE WITH THE

CITY TO DETERMINE IF THE CITY WISHES TO SALVAGE THE
MATERIAL. IF THE CITY DESIRES TO SALVAGE THE MATERIAL,

THE CONTRACTOR SHALL DELIVER THE MATERIAL TO THE CITY
YARD.

REMOVE EXISTING 24" BUTTERFLY VALVE AND OPERATOR.

EQUIPMENT TO BE REPLACED PER DRAWING M-01.

CONTRACTOR TO DISPOSE OF ALL DEMOLISHED EQUIPMENT
AND MATERIALS. PRIOR TO DISPOSING OF EQUIPMENT OR

MATERIAL, THE CONTRACTOR SHALL COORDINATE WITH THE

CITY TO DETERMINE IF THE CITY WISHES TO SALVAGE THE
MATERIAL. IF THE CITY DESIRES TO SALVAGE THE MATERIAL,

THE CONTRACTOR SHALL DELIVER THE MATERIAL TO THE CITY
YARD.

REMOVE EXISTING 30" BUTTERFLY VALVE AND OPERATOR.

EQUIPMENT TO BE REPLACED PER DRAWING M-01.

CONTRACTOR TO DISPOSE OF ALL DEMOLISHED EQUIPMENT
AND MATERIALS. PRIOR TO DISPOSING OF EQUIPMENT OR

MATERIAL, THE CONTRACTOR SHALL COORDINATE WITH THE

CITY TO DETERMINE IF THE CITY WISHES TO SALVAGE THE
MATERIAL. IF THE CITY DESIRES TO SALVAGE THE MATERIAL,

THE CONTRACTOR SHALL DELIVER THE MATERIAL TO THE CITY
YARD.

EXISTING DISMANTLING COUPLING TO BE USED FOR VALVE
REPLACEMENT.

EXISTING PIPE SUPPORT. PROTECT IN PLACE.

EXISTING PRESURE INDICATING TRANSMITTER. PROTECT IN

PLACE OR REMOVE AND REPLACE AS NEEDED FOR
INSTALLATION OF NEW VALVE.

DEMOLISH EXISTING PIPE FLANGE IN PREPARATION FOR

INSTALLATION OF NEW VALVE AND RESTRAINED FLANGE
COUPLING ADAPTOR AS SHOWN ON DRAWING M-01. TYP OF 2.

AFTER REMOVAL OF PIPE FLANGE, CONTRACTOR SHALL CLEAN

AND RECOATE DAMAGED PIPING AREAS PRIOR TO INSTALLING
NEW FLANGE COUPLING ADAPTOR AND VALVE.

EXISTING GROOVED COUPLING AND FLG X GROOVED PIPE
SEGMENT. TO BE REPLACED BY DRAWING M-01 AND DETAIL 2,
DRAWING M-3.
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18

DEMOLITION NOTES

PLAN VIEW
TYP SECTION FOR PUMP NO. 2 AND 3A
6 4
4 78
3 PHOTO - TYP FOR BFVS 100, 101, AND 102
1224" BFV 105 1018" BFV 104
10 18" BFV 103
1330" BFV 102 13 30" BFV 100
18" WSP24" WSP
30" WSP 13 30" BFV 101
11 11
22 2
2 PHOTO - BFV 002, 004, 006, & 008
PHOTO - BFV 001, 003, 005, & 007
PHOTO - BFV 103
10 18" BFV 001
10 18" BFV 003
10 18" BFV 005
1018" BFV 007
11 11 11
13 11
10 PUMP NO. 2 OR 3
11 20" BFV 008
11 20" BFV 006
11 20" BFV 004
11 20" BFV 002
10 10
A
6 2
14 15
3 4
5 14
PIPE INCREASOR, TYP OF 4
15 16
14 14 14
15 16
15 16
15 16
14 14
5 5
5 4
4 4
2 2
16 15 15
5 5
17 17
18 18
1817
14 5
5 5
14 14
5 5
14 14
5 5 TYP OF 3
8 5
7 8
14 8
9 9
9 5 14
Lyhak Eam 07/24/2025

KAD
TNH
NAB

CALIFORNIA
JANUARY 26, 1954
OF
Revisions
TY CI

INCORPORATED
ITAS
L
M
I
P 2-840
Record Drawings

GIBRALTAR PUMP STATION SUCTION PIPING

REPAIR AND VALVES REPLACEMENT PROJECT
7133 & 7141
15 DEMOLITION PLAN 2 - VALVES ASSOCIATED WITH PUMP NOS. 5-7 5 D-02
NOTE

PLAN VIEW
TYP SECTION PUMP NOS. 5 - 7
EXISTING WELDED STEEL PIPE, PROTECT IN PLACE.

EXISTING VAULT, PROTECT IN PLACE.

EXISTING PUMP AND ENGINE, PROTECT IN PLACE.

EXISTING ARV, PROTECT IN PLACE.

EXISTING FITTING, PROTECT IN PLACE.

EXISTING FLOOR DRAIN, PIPING, AND APPURTENANCES,
PROTECT IN PLACE.

EXISTING AIR PLENUM, PROTECT IN PLACE.

EXISTING AIR DUCT, PROTECT IN PLACE.

EXISTING LADDER, PROTECT IN PLACE.

EXISTING PIPE SUPPORT, PROTECT IN PLACE.

REMOVE EXISTING 18" BUTTERFLY VALVE AND MANUAL
OPERATOR. EQUIPMENT TO BE REPLACED PER DRAWING M-02.

CONTRACTOR TO DISPOSE OF ALL DEMOLISHED EQUIPMENT
AND MATERIALS. PRIOR TO DISPOSING OF EQUIPMENT OR

MATERIAL, THE CONTRACTOR SHALL COORDINATE WITH THE

CITY TO DETERMINE IF THE CITY WISHES TO SALVAGE THE
MATERIAL. IF THE CITY DESIRES TO SALVAGE THE MATERIAL,

THE CONTRACTOR SHALL DELIVER THE MATERIAL TO THE CITY
YARD.

REMOVE EXISTING 18" BUTTERFLY VALVE AND MOTOR
OPERATOR. EQUIPMENT TO BE REPLACED PER DRAWING M-02.

CONTRACTOR TO DISPOSE OF ALL DEMOLISHED EQUIPMENT
AND MATERIALS. PRIOR TO DISPOSING OF EQUIPMENT OR

MATERIAL, THE CONTRACTOR SHALL COORDINATE WITH THE

CITY TO DETERMINE IF THE CITY WISHES TO SALVAGE THE
MATERIAL. IF THE CITY DESIRES TO SALVAGE THE MATERIAL,

THE CONTRACTOR SHALL DELIVER THE MATERIAL TO THE CITY
YARD.

EXISTING DISMANTLING COUPLING TO BE USED FOR VALVE
REPLACEMENT.

EXISTING PRESSURE SWITCH. PROTECT IN PLACE AND/OR

REMOVE AND REPLACE AS NEEDED FOR INSTALLATION OF NEW
VALVE. TYP OF 3. SEE ELECTRICAL PLANS FOR DETAILS.

DEMOLISH EXISTING PIPE FLANGE IN PREPARATION FOR

INSTALLATION OF NEW MANUAL VALVE AND RESTRAINED
FLANGE COUPLING ADAPTOR AS SHOWN ON DRAWING M-02.

TYP OF 3. AFTER REMOVAL OF PIPE FLANGE, CONTRACTOR

SHALL CLEAN AND RECOAT DAMAGED PIPING AREAS PRIOR TO
INSTALLING NEW FLANGE COUPLING ADAPTOR AND VALVE.

CORRODED PIPE TO BE REPAIRED. SEE PHOTO 1 DRAWING M-03
FOR REPAIR DETAILS. TYPICAL OF 3, ON SUCTION PIPING FOR PUMPS NOS. 5, 6, AND 7.
1 2
3 4
5 6
7 8
9 10
11 12
14 15
16 17

DEMOLITION NOTES

1. VALVES 009, 010, AND 011 ARE LOCATED VERTICALLY BELOW VALVES 106, 107, AND 108.
6 8
7 3
10 TYP PHOTO PUMP NOS. 5 - 7
10 9 9
12 11
12 BFV 106, 107, 108
11BFV 009, 010, 011
12 18" MOTORIZED
BFV 108
12 18" MOTORIZED
BFV 107
12 18" MOTORIZED
BFV 106
PLAN VIEW - 2
15 14
5 10
10 510
5 10
5 15
14 14
15 5
101010
15 5
15 5
16 16 16
1118" MANUAL
BFV 011
11 18" MANUAL
BFV 010 11 18" MANUAL
BFV 009
14 14
14 2
2 14
14 14
1T Y P
2 1
1 2
14 5
17 17
17 17 17
9 9
3 PUMP NO. 7 3 PUMP NO. 6 3 PUMP NO. 5
3PUMP NO. 5, 6, 7
4 3
Lyhak Eam 07/24/2025

KAD
TNH
NAB

CALIFORNIA
JANUARY 26, 1954
OF
Revisions
TY CI

INCORPORATED
ITAS
L
M
I
P 2-840
Record Drawings

GIBRALTAR PUMP STATION SUCTION PIPING

REPAIR AND VALVES REPLACEMENT PROJECT
7133 & 7141
15 VALVE REPLACEMENT PLAN, SECTION, AND DETAILS 1
6 M-01

CONSTRUCTION NOTES
INSTALL 24" BUTTERFLY VALVE, INCLUDING MOTOR OPERATOR

PER THE VALVE REPLACEMENT SCHEDULE PROVIDED IN
SPECIFICATION SECTION 400520. TYP OF 1. REPLACEMENT

VALVE MAY OR MAY NOT HAVE THE SAME LAY LENGTH AS THE
VALVE REMOVED. FIELD VERIFY LENGTHS.

INSTALL 18" BUTTERFLY VALVE, INCLUDING MANUAL OR MOTOR

OPERATOR AS SHOWN PER THE VALVE REPLACEMENT
SCHEDULE PROVIDED IN SPECIFICATION SECTION 400520. TYP
OF 6. REPLACEMENT VALVE MAY OR MAY NOT HAVE THE SAME
LAY LENGTH AS THE VALVE REMOVED. FIELD VERIFY LENGTHS.

INSTALL 20" BUTTERFLY VALVE, INCLUDING MANUAL OPERATOR

PER THE VALVE REPLACEMENT SCHEDULE PROVIDED IN
SPECIFICATION SECTION 400520. TYP OF 4.

INSTALL RESTRAINED FLANGE COUPLING ADAPTOR FOR
CONNECTION TO PIPING MODIFIED BY D-01. SEE DETAIL 3,
DRAWING M-03.

INSTALL 30" BUTTERFLY VALVE, INCLUDING MOTOR OPERATOR

PER THE VALVE REPLACEMENT SCHEDULE PROVIDED IN
SPECIFICATION SECTION 400520. TYP OF 3.

EXISTING PIPE SUPPORT. PROTECT IN PLACE.

EXISTING PRESSURE INDICATING TRANSMITTER. PROTECT IN

PLACE OR REMOVE AND REPLACE AS NEEDED FOR
INSTALLATION OF NEW VALVE.

EXISTING DISMANTLING COUPLING TO BE USED FOR VALVE
REPLACEMENT.

INSTALL CUSTOM FLANGE REQUIRED FOR NEW VALVE
INSTALLATION. THICKNESS TO BE FIELD DETERMINED BY THE

CONTRACTOR THROUGH THE SHOP DRAWING SUBMITTAL
PROCESS. SEE DETAIL 1, DRAWING M-03.

EXISTING GROOVED COUPLING AND GROOVED BY FLANGED

PIPE SEGMENT USED FOR CONNECTION TO MOTORIZED VALVE
TO BE DEMOLISHED BY D-02. REPLACE EQUIPMENT

DEMOLISHED WITH NEW EQUIPMENT SIZED FOR NEW VALVE OF
DIFFERENT LENGTH THAN VALVE REMOVED. FIELD VERIFY
DIMENSIONS TO PREPARE SHOP DRAWING SUBMITTAL. SEE
DETAIL 3, DRAWING M-03.
1 2
3 4
5 6
7 8
9 10

PLAN VIEW
124" BFV 105,
TYPE 220, M
218" BFV 104,
TYPE 232, M
2 18" BFV 103,
TYPE 220, M
530" BFV 102,
TYPE 220, M
5 30" BFV 100,
TYPE 200, M
18" WSP
24" WSP
30" WSP 5 30" BFV 101,
TYPE 200,M
2 18" BFV 001,
TYPE 220
2 18" BFV 003,
TYPE 220
2 18" BFV 005,
TYPE 220
2 18" BFV 007,
TYPE 220
PUMP NO. 4
PUMP NO. 1
PUMP NO. 2PUMP NO. 3
3 20" BFV 008,
TYPE 200
3 20" BFV 006,
TYPE 200
3 20" BFV 004,
TYPE 200
3 20" BFV 002,
TYPE 200
TYP SECTION A-A FOR PUMP NO. 2 AND 3A-A
B-B
B-B
A-A
A-A
A-A
A-A
B-B
B-B
TYP SECTION B-B FOR PUMP NO. 1 AND 4B-B
4 9
4 10
9 UNDERGROUND VAULT
30" SUPPLY PIPING

SUMP PUMP

UNDERGROUND VAULT

BOOSTER PUMP
8 7
8 2
6 6

AIR RELEASE
VALVE
3 AIR RELEASE
VALVE
6 8
2 8
7 3
30" SUPPLY PIPING
6 BOOSTER PUMP
20" WSP
20" WSP
20" WSP
20" WSP
4 9
10 10
7 7
7 7
Lyhak Eam 07/24/2025

KAD
TNH
NAB

CALIFORNIA
JANUARY 26, 1954
OF
Revisions
TY CI

INCORPORATED
ITAS
L
M
I
P 2-840
Record Drawings

GIBRALTAR PUMP STATION SUCTION PIPING

REPAIR AND VALVES REPLACEMENT PROJECT
7133 & 7141
15 VALVE REPLACEMENT PLAN, SECTION, AND DETAILS 2
7 M-02
EXISTING WELDED STEEL PIPE, PROTECT IN PLACE.

EXISTING VAULT, PROTECT IN PLACE.

EXISTING PUMP AND ENGINE, PROTECT IN PLACE.

EXISTING ARV, PROTECT IN PLACE.

EXISTING FITTING, PROTECT IN PLACE.

EXISTING FLOOR DRAIN, PIPING, AND APPURTENANCES,
PROTECT IN PLACE.

EXISTING AIR PLENUM, PROTECT IN PLACE.

EXISTING AIR DUCT, PROTECT IN PLACE.

EXISTING LADDER, PROTECT IN PLACE.

EXISTING PIPE SUPPORT, PROTECT IN PLACE.

INSTALL NEW 18" MANUAL BUTTERFLY VALVE PER THE VALVE

REPLACEMENT SCHEDULE PROVIDED IN SPECIFICATION
SECTION 400520. TYP OF 3.

INSTALL NEW 18" MOTORIZED BUTTERFLY VALVE INCLUDING

OPERATOR PER THE VALVE REPLACEMENT SCHEDULE
PROVIDED IN SPECIFICATION SECTION 400520. TYP OF 3.

EXISTING DUCT SUPPORT. PROTECT IN PLACE.

EXISTING PRESSURE INDICATING TRANSMITTER. PROTECT IN

PLACE OR REMOVE AND REPLACE AS NEEDED FOR
INSTALLATION OF NEW VALVE.

EXISTING DISMANTLING COUPLING TO BE USED FOR VALVE
REPLACEMENT.

INSTALL RESTRAINED FLANGE COUPLING ADAPTOR.

CORRODED PIPE TO BE REPAIRED. SEE PHOTO 1 DRAWING M-03
FOR REPAIR DETAILS. TYPICAL OF 3, ON SUCTION PIPING FOR PUMPS NOS. 5,6, 7.
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 CONSTRUCTION NOTES
NOTES

1. VALVES 009, 010, AND 011 ARE BELOW VALVES 106, 107,
AND 108 IN PLAN VIEW.

TYP SECTION PUMPS NO. 5-7
6 8
7 3
13 10
12 BFV 106, 107, 108, TYPE 220 M11BFV 009, 010, 011, TYPE 200

PLAN VIEW
9 9
12 18" MOTORIZED
BFV 108,
TYPE 220 M
12 18" MOTORIZED
BFV 107,
TYPE 220 M
12 18" MOTORIZED
BFV 106,
TYPE 220 M
11 18" MANUAL BFV 011.

LOCATED VERTICALLY
BELOW BFV 108 AND NOT SHOWN
REFER TO PLAN VIEW - 2
11 18" MANUAL BFV 010.

LOCATED VERTICALLY
BELOW BFV 107 AND NOT SHOWN
REFER TO PLAN VIEW - 2
11 18" MANUAL BFV 009.

LOCATED VERTICALLY
BELOW BFV 106 AND NOT SHOWN
REFER TO PLAN VIEW - 2
PLAN VIEW - 2
16 16
16 10
15 15 15
10 10
14 15
15 16
16 16 16
11 11 11 11
2 1
17 3 PUMP NO. 7 3 PUMP NO. 6 3 PUMP NO. 5
2 3
4 2
5 3PUMP NO. 5, 6, 7
Lyhak Eam 07/24/2025

KAD
TNH
NAB

CALIFORNIA
JANUARY 26, 1954
OF
Revisions
TY CI

INCORPORATED
ITAS
L
M
I
P 2-840
Record Drawings

GIBRALTAR PUMP STATION SUCTION PIPING

REPAIR AND VALVES REPLACEMENT PROJECT
7133 & 7141
15 PUMPS NO. 5, 6, 7 SUCTION PIPING REPAIR DETAILS AND GENERAL DETAILS 8 M-03

REMOVE EXISTING GROUT BETWEEN SUCTION PIPING AND
VAULT.

ROUGH BLAST EXTERIOR OF SUCTION PIPING, TO VISIBLY
CLEAN STEEL, TO REMOVE EXISTING COATING.

INSPECT AND DOCUMENT THE INTERIOR CONDITION OF THE
SUCTION PIPING. MEASURE AND DOCUMENT THE THICKNESS
OF THE SUCTION PIPING. SUBMIT FINDINGS TO THE CITY'S
CONSTRUCTION MANAGER FOR REVIEW.

REPLACE NON-SHRINK GROUT REMOVED WITH NON-SHRINK OR
POLYMER GROUT.

FINAL BLAST EXTERIOR OF SUCTION PIPING. COAT SUCTION
PIPING EXTERIOR.

REPAIR CORROSION ON EXISTING SUCTION PIPING PRIOR TO

IMPLEMENTING REPLACEMENT OF THE ADJACENT MANUAL
BUTTERFLY VALVE.

EXISTING FLANGE TO BE DEMOLISHED BY DRAWING D-02 AND

REPLACED WITH A NEW RESTRAINED FLANGE COUPLING
ADAPTOR CONNECTION PER DRAWING M-02 BETWEEN NEW
VALVE AND EXISTING PIPING.

STANDING WATER IS PRESENT ABOVE THE LEVEL OF THE
PIPING TO BE REPAIRED ON THE BACK SIDE OF WALL.

CONTRACTOR SHALL DEWATER TO LOWER THE WATER LEVEL

SUFFICIENT TO ALLOW FOR THE PIPING REPAIRS TO BE MADE IN THE DRY.

EXISTING FLANGED BY GROOVED WELDED STEEL PIPE

SEGMENT TO BE REMOVED AND REPLACED IN KIND WITH PIPE

SEGMENT OF LENGTH AS REQUIRED FOR NEW MOTOR
OPERATED BUTTERFLY VALVE INSTALLATION. FIELD VERIFY

PIPE DIAMETER, PIPE THICKNESS, PIPE LENGTH, AND END
CONNECTIONS PRIOR TO SHOP DRAWING SUBMITTAL.

TYPICAL FOR VALVES V-103, V-104, AND V-105. EXISTING MOTOR

OPERATED BUTTERFLY VALVE TO BE REMOVED AND REPLACE
IN KIND. REPLACEMENT VALVE MAY OR MAY NOT HAVE THE
SAME LAY LENGTH AS THE VALVE REPLACED. FIELD VERIFY
LENGTHS. FIELD VERIFY BOLT PATTERN FOR REPLACEMENT
EQUIPMENT.

TYPICAL FOR EXISTING VALVE V-100 AND V-107 REPLACEMENT.

REPLACE EXISTING MANUAL VALVE WITH NEW VALVE IN KIND.

NEW VALVE LAY LENGTH WILL DIFFER FROM VALVE REPLACED.

INSTALL FLANGE OF CUSTOM THICKNESS AS REQUIRED FOR
NEW VALVE INSTALLATION. FIELD VERIFY FLANGE THICKNESS
AND BOLT PATTERN PRIOR TO SHOP DRAWING SUBMITTAL.

LAY LENGTH OF NEW VALVE DIFFERS FROM VALVE TO BE
REPLACED. INSTALL FLANGE OF CUSTOM THICKNESS AS
REQUIRED FOR VALVE INSTALLATION. FIELD VERIFY CUSTOM

FLANGE THICKNESS AND BOLT PATTERN PRIOR TO SHOP
DRAWING SUBMITTAL.

TYPICAL FOR EXISTING VALVE V-103 AND V-105 REPLACEMENT.

REPLACE EXISTING MANUAL VALVE WITH NEW VALVE IN KIND.

NEW VALVE LAY LENGTH WILL DIFFER FROM VALVE REPLACED.

REMOVE EXISTING PIPE FLANGE, INSTALL NEW RESTRAINED

FLANGE COUPLING ADAPTOR, AND MODIFY EXISTING VAULT

GRATING AS NEEDED TO ALLOW FOR INSTILLATION OF FLANGE
COUPLING ADAPTOR.

CONTRACTOR MAY INSTEAD INSTALL A FLANGE OF CUSTOM
THICKNESS SIMILAR TO THAT INSTALLED FOR VALVES V-001
AND V-007 IN LIEU OF PIPING MODIFICATION AND INSTALLATION OF RESTRAINED FLANGE COUPLING ADAPTOR.
1 2
3 4
5 6
7 8
9 10
11 12
13 PHOTO 1 - PUMP NO. 5, 6, 7 18" SUCTION

PIPING TO BE REPAIRED
NTS
4'2 3 5
1 4
7 6
8 1

PUMP STATION FINISHED FLOOR
EXISTING 18" FLANGE, PROTECT IN PLACE
2 12 FLANGE OF CUSTOM THICKNESS.

APPROXIMATE THICKNESS = 1.50", FIELD VERIFY.
11 EXISTING 18" BFV 001 OR BFV 007
TO BE REPLACED IN KIND.
9 10
EXISTING WELDED STEEL PIPE AND FLANGE.

FIELD VERIFY DIAMETER PROTECT IN PLACE. TYPICAL EXISTING GROOVED VICTAULIC COUPLING TO

BE REMOVED AND REPLACED IN KIND IN COORDINATION

WITH THE GROOVED PIPING MODIFICATION REQUIRED

FOR NEW VALVE AND MOTORIZED OPERATOR
INSTALLATION. FIELD VERIFY COUPLING SIZE AND

PRESSURE RATING PRIOR TO SHOP DRAWING
SUBMITTAL.

VAULT WALL

UNDERGROUND WELDED STEEL PIPE

CONSTRUCTION NOTES
EXISTING VALVE. PROTECT IN PLACE

EXISTING DISMANTLING COUPLING TO BE USED FOR VALVE REPLACEMENT EXISTING AIR RELEASE VALVE. PROTECT IN PLACE OR
REMOVE AND REPLACE AS NEEDED FOR CONSTRUCTION.

EXISTING WELDED STEEL PIPE 90 DEGREE BEND

EXISTING PIPE SUPPORT

TYPICAL CUSTOM FLANGE ADDITION REQUIRED
FOR REPLACEMENT OF VALVES V-001 AND V-007

EXISTING MOTOR OPERATED BFV TO BE REPLACED IN
KIND. NEW VALVE WILL HAVE A DIFFERENT LAY LENGTH
THAN THE EXISTING VALVE REPLACED. FIELD VERIFY

THE PIPE MODIFICATION LENGTHS, VALVE LENGTHS,

AND FLANGE CONNECTION INCLUDING BOLT PATTERN
PRIOR TO SHOW DRAWING SUBMITTAL. SUBMIT THIS
INFORMATION WITH THE ASSOCIATED SUBMITTAL(S).

LENGTH VARIES,

FIELD VERIFY

TYPICAL GROOVED COUPLING AND PIPING
REPLACEMENT, VALVES V-103, V-104 AND V-105
3 TYPICAL PIPE MODIFICATION FOR REPLACEMENT
OF VALVES V-003 AND V-005

EXISTING VALVE,

PROTECT IN PLACE

EXISTING DISMANTLING COUPLING TO BE USED FOR VALVE REPLACEMENT

EXISTING AIR RELEASE VALVE, PROTECT

IN PLACE OR REMOVE AND REPLACE AS

NEEDED FOR CONSTRUCTION

EXISTING WELDED STEEL
PIPE 90 DEGREE BEND
13 EXISTING 18" BFV 003 OR BFV 005
TO BE REPLACED IN KIND.
13 EXISTING FLANGE TO BE REMOVED

AND REPLACED WITH RESTRAINED
FLANGE COUPLING ADAPTOR.

PUMP STATION

FINISHED FLOOR

EXISTING WELDED STEEL WATER LINE,

TEE X FLG TO BE MODIFIED FOR NEW

VALVE INSTALLATION

EXISTING WELDED STEEL WATER LINE

EXISTING CONCRETE PIPE SUPPORT

VAULT FLOOR

EXISTING PIPE

SUPPORT

UNDERGROUND VAULT
(CONFINED SPACE)
EXISTING METALLIC GRATING. MODIFY

AS NEEDED FOR INSTALLATION OF

FLANGE COUPLING ADAPTOR
PIPE DIAMETER** GROOVED PIPE LENGTH*
V-103 18" 12"
V-104 18" 17"
V-105 24" 12"

APPROXIMATE LENGTH, FIELD VERIFY

FIELD VERIFY
*
**
Lyhak Eam 07/24/2025

0$+
77/
77/
&$/,)251,$
-$18$5<

2)
5HYLVLRQV
7< &,
,1&25325$7('
,7$6
/
0 ,
3 5HFRUG'UDZLQJV
*,%5$/7$5380367$7,2168&7,213,3,1*
5(3$,5$1'9$/9(65(3/$&(0(17352-(&7
 

$//6721:$<
%(5.(/(<&$

2)),&(


ZZZK\GURVFLHQFHFRP




67$1'$5'(/(&75,&$/6<0%2/6/(*(1'6 $%%5(9,$7,216

(
(70
:
377
:
*

6'
2))
$872+$1'
+75
69 &5



&5
2/
3$1(/25(48,30(17:,5,1*
),(/':,5,1*
(;,67,1*:,5,1*
&21'8&7256127&211(&7('
&21'8&7256&211(&7('
*5281'
&+$66,625)5$0(*5281'
3/8*$1'5(&(37$&/(
,1&20,1*/,1(
6+,(/'('&$%/(
&21'8,7&21&($/(',1:$//25&(,/,1*
&*1'821
&21'8,7,16/$%25%(/2:*5$'(
&*1'821
&21'8,7(;326('&*1'821
&21'8,7678%%('287$1'&$33('&21'8,7
%(1'672:$5'2%6(59(5&21'8,7
%(1'6$:$<)5202%6(59(5
%$5(&233(5*5281':,5(
*5281'&211(&7,21%2/7('7<3(
*5281'&211(&7,21(;27+(50,&:(/'
',6&211(&76:,7&+
),(/'02817(''(9,&(
63(&,$/5(&(37$&/(6,=($6,1',&$7('
-81&7,21%2;
&21752/67$7,21
:$//02817('/,*+7),;785(
6,7(/,*+7),;785(
/('/,*+7),;785(/,*+7
),;785(7<3($:,7+:$77/$036
7<3,&$/)255220127('821
'83/(;5(&(37$&/($7821
 &,5&8,7180%(5
'28%/('83/(;5(&(37$&/($7821
 &,5&8,7180%(5
72**/(6:,7&+$7821
68%6&5,37&,5&8,7&21752//('
683(56&5,37 %/$1. 
32/( 
32/( :$<
0 0272529(5/2$'
7 635,1*:281'7,0(5
)/2:6:,7&+&/26(68321,1&5($6,1*)/2:
)/2:6:,7&+23(168321,1&5($6,1*)/2:
/(9(/6:,7&+&/26(68321,1&5($6,1*/(9(/
/(9(/6:,7&+23(168321,1&5($6,1*/(9(/
35(6685(6:,7&+&/26(68321,1&5($6,1*
35(6685(
,1&5($6,1*9$&880

35(6685(6:,7&+23(168321,1&5($6,1*35(6685(

,1&5($6,1*9$&880

35(6685(6:,7&+23(168321,1&5($6,1*35(6685(

,1&5($6,1*9$&880

7(03(5$785(6:,7&+&/26(68321,1&5($6,1*7(03(5$785( 7(03(5$785(6:,7&+23(168321,1&5($6,1*7(03(5$785(
/,0,76:,7&+&/26(6$76(7
/,0,7/,0,76:,7&+23(16$76(7/,0,7
352;,0,7<6:,7&+&/26(68321'(&5($6,1*',67$1&(
352;,0,7<6:,7&+&/26(68321'(&5($6,1*',67$1&(
72548(6:,7&+&/26(68321,1&5($6,1*72548(
72548(6:,7&+23(168321,1&5($6,1*72548(
72**/(25',6&211(&76:,7&+
386+%877211250$//<23(1020(17$5<$&7,21
386+%877211250$//<&/26('020(17$5<$&7,21
/(9(/6:,7&+23(168321,1&5($6,1*
/(9(/6(/(&7256:,7&+326,7,21&217$&767$7866+2:1 (;,676$7326,7,212)++$1'22))$$872
32/(6:,7&+
,1',&$7,1*/,*+7/(77(5,1',&$7(6
&2/255 5('* *5((1$ $0%(5
: :+,7(< <(//2:% %/8(
,1',&$7,1*/,*+7386+727(67
(/$36('7,0(0(7(5
$8',%/($/$50
+($7(5
02725 02725+256(32:(5
75$16)250(5
*(1(5$725
602.('(7(&725
',6&211(&732/(
&217$&721/,1($1'1250$//<&217$&7
21/,1(
&,5&8,7%5($.(532/(
70 7+(50$/0$*1(7,&
0&3 02725&,5&8,73527(&725
7+(50$/29(5/2$'&217$&7
7+(50$/29(5/2$'(/(0(17
)86(:,7+%/2:1)86(,1',&$725/,*+7
)86(
&,5&8,7%5($.(5
&21752/5(/$<&5:,7+1250$//<23(1
&217$&721/,1($1'1250$//<&217$&721/,1(
7,0('(/$<5(/$<75$'-867$%/(
7,0('(/$<5$1*($1'6(77,1*$66+2:1
7,0('(/$<5(/$<21(1(5*,=$7,21
7,0('(/$<5(/$<21'((1(5*,=$7,21
&217$&7252567$57(50
62/(12,'
1250$//<23(15(/$<&217$&7$&78$7('%<5(/$<&5&2,/21 /,1(
1250$//<&/26('5(/$<&217$&7$&78$7('%<5(/$<&5&2,/ 1250$//<23(17,0('(/$<5(/$<&217$&7&217$&7&/26(6 $)7(55(/$<,6(1(5*,=('
1250$//<&/26('7,0('(/$<5(/$<&217$&7&217$&723(16 $)7(55(/$<,6(1(5*,=('
1250$//<23(17,0('(/$<5(/$<&217$&7&217$&723(16 $)7(55(/$<,6'((1(5*,=('
1250$//<&/26('7,0('(/$<5(/$<&217$&7&217$&7&/26(6 $)7(55(/$<,6'((1(5*,=('
:,5,1* &21'8,7&211(&7,216 6<0%2/63/$1
*
*
6:,7&+(6352&(66
'(9,&(65(/$<
6:,7&+(623(5$7256
'(9,&(6)52173$1(/
'(9,&(60,6&(//$1(286
(0(5*(1&<(;,7/,*+7,1*
&21'8,7$1'&21'8&725'(6,*1$7,21
6((6&+('8/()256,=(
3+$6(63(&,$/5(&(37$&/(6,=($6,1',&$7('
7(/(3+21(287/(7
7$03(56:,7&+
)/2:6:,7&+
7+(50267$7$7821
5(029(,2'$7$287/(7
),%(5237,&287/(7
*5281'52';
*:,1',&$7(6*5281'52',1
*5281'52'%2;6((*5281'52''(7$,/
,17(5&(37,2132,17'(023/$16
(;,67,1*725(0$,172
(;,67,1*72%(5(029('1(:3/$16
(;,67,1*721(:
027,21'(7(&725
3+272&(//
*5281'52';
*5,1',&$7(6*5281'52',1
&21&5(7(+$1'+2/(7(67:(//
$ $03(5(6
$)) $%29(),1,6+(')/225
$, $1$/2*,1387
$,& $036,17(55837,1*
&$3$&,7<6<00
$0 $00(7(5
$2 $1$/2*287387
$76 $8720$7,&75$16)(56:,7&+
$8; $8;,/,$5<
$:* $0(5,&$1:,5(*8$*(
%$77 %$77(5<
%6& %$5(675$1'('&233(5
%.5 %5($.(5
%/'* %8,/',1*
& &21'8,7&/26(&21752/
&% &,5&8,7%5($.(5
&.7 &,5&8,7
&175/ &21752/
&2$; &2$;,$/&$%/(
&200 &20081,&$7,213257
&3 &21752/3$1(/
&37 &21752/32:(575$16)250(5
&5 &21752/5(/$<
&7 &855(1775$16)250(5
&8 &233(5
', ',*,7$/,1387
',6& ',6&211(&7
'2 ',*,7$/287387
'3'7 '28%/(32/('28%/(7+52:
() (;+$867)$1
(0(5* (0(5*(1&<
(07 (/(&75,&$/0(7$//,&78%,1*
(70 (/$36('7,0(0(7(5
)$&3 ),5($/$50&21752/3$1(/
), )/2:,1',&$725
),7 )/2:,1',&$72575$16'8&(5
)/$ )8///2$'$036
)2 )$,/23(1
)/(; )/(;0(7$//,48,'7,*+7&21'8,7
)6 )/2:6:,7&+
)76 )/2$76:,7&+
)915 )8//92/7$*(1215(9(56,1*
)87 )8785(
)95 )8//92/7$*(5(9(56,1*
* *5((1
*(1 *(1(5$725
*)&, *5281')$8/7&,5&8,7
,17(55837
*1' *5281'
*5 *5281'52'
*56 *$/9$1,=('5,*,'67((/&21'8,7
*: *5281':(//
+, +,*+
+,' +,*+,17(16,7<',6&+$5*(
+2$ +$1'2))$872
+3 +256(32:(5
+36 +,*+35(6685(62',80
+75 +($7(5
+= +(57=
&<&/(63(56(&21'

+=' +$=$5'286$5($(;3/26,213522)
, ,17(5/2&.25,17(/,*(17/2*,&
'(9,&(
,2 ,1387287387
,167 ,167580(17$7,21
,6& 6+257&,5&8,7,17(55837,1*
&855(17
6<00

,65 ,175,16,&$//<6$)(5(/$<
--%2; -81&7,21%2;
. .,/27+286$1'
35(),;

.&0,/ 7+286$1'&,5&8/$50,/6
/& /,*+7,1*&217$&725
/26 /2&.28767236:,7&+
/, /(9(/,1',&$725
/,7 /(9(/,1',&$72575$160,77(5
/6 /(9(/6:,7&+
/7* /,*+7,1*
0 02725&217$&725
P$ 0,//,$03(5(6
0&& 02725&21752/&(17(5
0&3 02725&,5&8,73527(&725
0' 02,6785('(7(&7,21
0)5 0$18)$&785(5
0,16 0,187(6
0/2 0$,1/8*621/<
02$ 0$18$/2))$872
029 0272523(5$7('9$/9(
07& (037<&21'8,7:,7+38//523(
076 0$18$/75$16)(56:,7&+
075 02725
1 1(875$/
1& 1250$//<&/26('
1,& 127,1&2175$&7
1/ 1,*+7/,*+7
12 1250$//<23(1
2 23(1
2, 23(5$725,17(5)$&(
2/ 29(5/2$'
3 32/(35(6685(
3% 38//%2;386+%87721
3&3 352&(66&21752/3$1(/
3) 32:(5)$&725
3)5 32:(5
3+$6(
)$,/5(/$<
3+ 3+$6(
3, 35(6685(,1',&$725
3/& 352*5$00$%/(/2*,&
&21752//(53033803
31/ 3$1(/
327 327(17,20(7(5
35 3$,57:,67('$1'6+,(/'('
&$%/(3529,'()851,6+,167$//
$1'&211(&7
36 35(6685(6:,7&+
37 327(17,$/75$16)250(5
36, 3281'63(5648$5(,1&+
39& 32/<9,1</&+/25,'(
39&5& 39&$1'*5&&21'8,7
39&*5& 39&&2$7('*5&&21'8,7
39&56& 39&&2$7('56&&21'8,7
3:5 32:(5
55 ( '
5(& 5(&(37$&/(
5*6 5,*,'*$/9$1,=('67((/
506 52270($1648$5(
56& 5,*,'67((/&21'8,7
57 5(6(77,0(5
570 5817,0(0(7(5
578 5(027(7(50,1$/81,7
59$7 5('8&('92/7$*(
$87275$16)250(5
5915 5('8&('92/7$*(
1215(9(56,1*
5966 5('8&('92/7$*(62)767$57
6(& 6(&21'$5<
6(&6 6(&21'6
6(4 6(48(1&(
6+/' 6+,(/'('
63 6(732,17
63' 685*(3527(&7,21'(9,&(
63(& 63(&,),&$7,21
6367 6,1*/(32/(6,1*/(7+52:
65 6(16,1*5(/$<
66 62)767$57(5685*(
68335(6625
67$ 67$7,21
69 62/(12,'9$/9(
6: 6:,7&+
6:%' 6:,7&+%2$5'
6<00 6<00(75,&$/
77 5 , 3
7% 7(50,1$/%/2&.
7''7'( 7,0('(/$<5(/$<
7(/&2 7(/(3+21(&203$1<
70 7+(50$/0$*1(7,&
7(03 7(03(5$785(
76 7(03(5$785(6:,7&+
77% 7(/(3+21(7(50,1$/%$&.%2$5'
7:3 7:,67('3$,5
7:63 7:,67('6+,(/'('3$,5
8* 81'(5*5281'
821 81/(6627+(5:,6(127('
9 92/7$*(
9$ 92/7$036
9)' 9$5,$%/()5(48(1&<'5,9(
9/9 9$/9(
90 92/70(7(5
96 9$5,$%/(63(('
: :$776:+,7(:,5(
:+0 :$77+2850(7(5
:0 :$770(7(5
:3 :$7(53522):($7+(53522)
;)05 75$16)250(5
< <(//2:
=$8 ,17586,21$/$50
=6 /,0,76:,7&+
(/(&75,&$/$%%5(9,$7,216
&


&5

75 7'(
7''
0
-
$

$2


7$*
7$*
76 )6
7 *:
06 3&
*5
2-840
Lyhak Eam 07/24/2025

0$+
77/
77/
&$/,)251,$
-$18$5<

2)
5HYLVLRQV
7< &,
,1&25325$7('
,7$6
/
0 ,
3 5HFRUG'UDZLQJV
*,%5$/7$5380367$7,2168&7,213,3,1*
5(3$,5$1'9$/9(65(3/$&(0(17352-(&7
 

$//6721:$<
%(5.(/(<&$

2)),&(


ZZZK\GURVFLHQFHFRP




(/(&75,&$/&21752/67$7,21$1'6&+('8/(

(



6&$/(

9$/9(&21752/67$7,21
176
7<3,&$/)259$/9(699$1'9

%


9$/9(9
/25
26&
&21'8,7$1'&21'8&7255287,1*6&+('8/(
&12 )520 72 &21'8,7
47<
&21'8,7
6,=(
:,5(
47<
:,5(
6,=(
*1'
6,=(
&21'8,7
7<3(
127(6
3 9$/9(9&21752/67$7,21 9$/9(9   


  39&56& 3:5
9(;,67,1*)5203$1(/3
&175/
23(1&/26('
3 9$/9(9&21752/67$7,21 9$/9(9   


  39&56& 3:5
9(;,67,1*)5203$1(/3
&175/
23(1&/26('
3 9$/9(9&21752/67$7,21 9$/9(9   


  39&56& 3:5
9(;,67,1*)5203$1(/3
&175/
23(1&/26('
3 9$/9(9&21752/67$7,21 9$/9(9   


  39&56& 3:5
9(;,67,1*)5203$1(/3
&175/
23(1&/26('
3 9$/9(9&21752/67$7,21 9$/9(9   


  39&56& 3:5
9(;,67,1*)5203$1(/3
&175/
23(1&/26('
3 9$/9(9&21752/67$7,21 9$/9(9   


  39&56& 3:5
9(;,67,1*)5203$1(/3
&175/
23(1&/26('
3 9$/9(9&21752/67$7,21 9$/9(9   


  39&56& 3:5
9(;,67,1*)520,167580(173$1(/
&175/
23(1&/26(')/2:
3 9$/9(9&21752/67$7,21 9$/9(9   


  39&56& 3:5
9(;,67,1*)520,167580(173$1(/
&175/
23(1&/26(')/2:
3
9$/9(9&21752/67$7,21 9$/9(9   


  39&56& 3:5
9(;,67,1*)520,167580(173$1(/
&175/
23(1&/26(')/2:
&/26('
:+(1
9$/9(
&/26('
&/26('
:+(1
9$/9(
23(1
9$/9($&78$725





23(1
6723
&/26(
/2&$/
2))
5(027(
&21752/
67$7,21
723/&
127(6
 $//32:(5$1'&21752/6+$//%(5287('7+528*+($&+9$/9(6&21 752/ 67$7,21
 9$/9(699$1'9&21752/67$7,2166+$//%(5(3/$ &(':,7+1(:
&21752/67$7,217+$7,1&/8'(6/2&$/2))5(027(/25$1'23(16723&/26( 26&6:,7&+(6720$7&+(;,67,1*&21752/67$7,216)255(0$,1,1*9$/9(6 9729
 &2175$&7257238//%$&.32:(5$1'&21752/:,5(6729$/9(&217 52/ 67$7,21699$1'97+(1(:&21752/67$7,216+$//,1&/8'( 7(50,1$/%/2&.68&+7+$77+(32:(5$1'&21752/:,5(6&$1%(7(50,1$7(' :,7+,17+(&21752/67$7,21$//1(:&21'8&72566+$//%(5287(')5201(:
&21752/67$7,216727+(9$/9($&78$7256,17+(9$/9(3,7  '(6,*1%$6('2186(2)$80$23(5$72566((63(&,),&$7,216)25 9$/9( $&78$7256&+('8/(
9
9
6&$/(

9$/9(&21752/67$7,21:,5,1*',$*5$0
176
7<3,&$/$//

$

2-840
Lyhak Eam 07/24/2025

:63
:63
%)9 %)9
%)9
%)9%)9%)9

(
&21752/
67$7,216

(
&21752/
67$7,21

1 &21752/
67$7,216

1 &21752/
67$7,21

(
&21752/
67$7,216
(
&21752/
67$7,21
127(6
 0272523(5$7('%877(5)/<9$/9(6%)9 $1'72%( 5(3/$&(',1.,1':,7+$80$$&78$7256:,7+23(1$1'&/26(6,*1$/&$3$%,/,7<  1(:)/(;,%/(&21'8,7$1'39&5,*,'67((/&21'8,76+$//%(352 9,'(')25$//&21'8,7:,7+,1 7+(9$/9(3,76)5207+(5,*,'67((/&21'8,7678%287,17+(9$/9(3,7727+(9$/9(6$//1(:
&21'8&72566+$//%(5287('7+528*+7+((;,67,1*5,*,'67((/&21'8,7%$&.727+(9$/9(6 '(6,*1$7('&21752/67$7,21:,7+1263/,&(6720$7&+(;,67,1*&21',7,2166((7<3,&$/3+272 2)%)9'(02726((9$/9($1'&21'8,7&21),*85$7,217+$76+$//%(7<3,&$/72$//  $//39&&2$7('5,*,'67((/&21'8,7,17+(9$/9(3,76+$//%( 02817('68&+7+$7,70$,17$,16$ 0,1,080,1&+(6$%29(7+(9$/9(3,7)/225
 9$/9(&21752/6+$//5(0$,17+(6$0(&2175$&72572),(/'9(5, )<&21'8&725&28176,17+( ),(/'&21752/67$7,21,1&/8'(6/2&$/2))5(027($1'23(16723&/26(6:,7&+(6  (;,67,1*)/2:6:,7&+6,*1$/:,5(6$5(,1&/8'(',17+(6$0(&2 1'8,7$67+($&78$725&21752/ :,5(63529,'(&21'8&7256)257+()/2:6:,7&+:,7+,17+(1(:&21'8,76+2:1,1&21'8,7 6&+('8/(21'5$:,1*(
1 0$+
77/
77/
&$/,)251,$
-$18$5<

2)
5HYLVLRQV
7< &,
,1&25325$7('
,7$6
/
0 ,
3 5HFRUG'UDZLQJV
*,%5$/7$5380367$7,2168&7,213,3,1*
5(3$,5$1'9$/9(65(3/$&(0(17352-(&7
 

$//6721:$<
%(5.(/(<&$

2)),&(


ZZZK\GURVFLHQFHFRP




(/(&75,&$/6,7(3/$1

(
7<3,&$/3+272)250272523(5$7('%)9

(/(&75,&$/6,7(3/$1
- - -
- --
---

(
)/2:
6:,7&+
)6

(
)/2:
6:,7&+
)6

(
)/2:
6:,7&+
)6

)/2:6:,7&+
2-840
Lyhak Eam 07/24/2025

0$+
77/
77/
&$/,)251,$
-$18$5<

2)
5HYLVLRQV
7< &,
,1&25325$7('
,7$6
/
0 ,
3 5HFRUG'UDZLQJV
*,%5$/7$5380367$7,2168&7,213,3,1*
5(3$,5$1'9$/9(65(3/$&(0(17352-(&7
 

$//6721:$<
%(5.(/(<&$

2)),&(


ZZZK\GURVFLHQFHFRP




(/(&75,&$/'(7$,/6

(

7<3,&$/&21752/67$7,216)259$/9($1''(02 176
7<3,&$/&21752/67$7,21)259$/9($1'
176
7<3,&$/&21752/67$7,21)259$/9($1'
176
7<3,&$/&21752/67$7,21,17(5,25
176
127(6
 ,167$//$7,216+$//%(3(5
0$18)$&785(5
6 5(&200(1'$7,216
 5()(57263(&,),&$7,216
127(6
 &/$03,1*
63(&,$/&$5(0867%(
7$.(17235(9(17'$0$*(727+(
(;7(5,25&2$7,1*
 &877,1*
86($5($0(5725(029(
$1<528*+('*(6)5207+(&21'8,7
,17(5,25&$86('%<$1<&877,1*
23(5$7,21672(1685(7+$77+(
:,5(38//('7+528*+7+(&21'8,7
:,//127%('$0$*('
 %(1',1*
86((48,30(17'(6,*1('
)25%(1',1*39&&2$7('&21'8,7
72$&&2002'$7(7+(39&&2$7,1*
:+(186,1*$+$1'%(1'(5$/:$<6
86(7+(1(;7/$5*(56,=(6+2(86(
$3/$67,%21'&2$7('+,&.(<72
5('8&(7+(3266,%,/,7<2)'$0$*(
727+(&21'8,7&2$7,1*
 728&+83&203281'0867%(86('
21$//),(/'&877+5($'6$1'
,17(51$/5($06
 '$0$*(7239&&2$7,1*
$1<
6&5$7&+(6&876(7&,1727+(5625
$1<685)$&($5($'((0('
813$7&+$%/(%<0$18)$&785(5
0$<127%(3$7&+('$1'0867%(
5(3/$&(':,7+1(:&21'8,7
5,*,'67((/39&
&2$7('&21'8,7
5,*,'67((/39&
&2$7('&21'8,7
&283/,1*
&211(&72525
27+(5-2,175,*,'67((/39&
&2$7('&21'8,7
67$,1/(66
67((/+2/(
&21'8,7675$3
67$,1/(6667((/
$1&+25%2/7
56&39&&21'8,7
7<3

6,=($65(48,5(',1),(/'
522)7586625385/,1
67$,1/(6667((/
6833257
&+$11(/81,67587
683(56758725(48$/
*$/9$1,=('5,*,'
67((/39&&2$7('
&21'8,7$1'
67$,1/(6667((/
&/$03
,167$//:,7+


67$,1/(6667((/
&21&5(7($1&+25
%2/76$65(48,5('
)25,167$//$7,21
6&$/(

&21'8,7-2,17'(7$,/
176

 6&$/(

7<3,&$/&21'8,702817,1*675$3
176

 6&$/(

&(,/,1*&21'8,7'(7$,/
176


2-840
Lyhak Eam 07/24/2025

0$+
77/
77/
&$/,)251,$
-$18$5<

2)
5HYLVLRQV
7< &,
,1&25325$7('
,7$6
/
0 ,
3 5HFRUG'UDZLQJV
*,%5$/7$5380367$7,2168&7,213,3,1*
5(3$,5$1'9$/9(65(3/$&(0(17352-(&7
 

$//6721:$<
%(5.(/(<&$

2)),&(


ZZZK\GURVFLHQFHFRP




67$1'$5'352&(66 ,167580(17$7,216<0%2/6/(*(1'6 $%%5(9,$7,21 13 ,
:$7(5685)$&((/(9$7,21
3/&57825&20387(5)81&7,21
3/&57825&20387(5)81&7,21
3/&57825&20387(53(5)250,1*
,17(51$/23(5$7,21
,167580(173$1(/02817(':,7+
&20387,1*&219(57,1*25,17(5)$&(
)81&7,21
23(5$7,213(5)250(':,7+/2*,&25
+$5':,5(''(9,&(65()(5(1&(
(/(0(17$5<':*
&20081,&$7,21632,17
/$03,1',&$7,21
67$78625$/$50

$1181&,$725:,1'2:
,167580(1702817(',1),(/'3$1(/
23(5$725,1$&&(66,%/(
)$&(02817(',167580(1721),(/'
3$1(/23(5$725$&&(66,%/(
,167580(1702817(',1/2&$/3$1(/
23(5$725,1$&&(66,%/(
)$&(02817(',167580(1721/2&$/
3$1(/23(5$725$&&(66,%/(
),(/'02817(',167580(17
&$3,/$5<78%,1*
),//('6<67(0

621,&25(/(&7520$*1(7,&6,*1$/
0$18)$&785(5
635(:,5,1*
',5(&7,212))/2:
$8;,/,$5<352&(66/,1(
6(&21'$5<352&(66/,1(
0$,1352&(66/,1(
)8785(352&(66/,1(
+<'5$8/,&6,*1$/
31(80$7,&6,*1$/
(/(&75,&32:(5&21752/
(/(&75,&$/6,*1$/
)8785((/(&75,&6,*1$/
',
6,*1$/
/76&$/(
127(6
 7+(352&(666&+(0$7,&$5(35(6(17(',1',$*5$00$7,&)250 726+2:352&(66)/2:6&21752/&21&(376$1'81,7
23(5$7,1*3$5$0(7(56$1'$668&+$5(127,17(1'('72
6+2:1$//9$/9,1*3,3,1*$1',167580(17$7,216<67(06
 352&(666<0%2/6$5()255()(5(1&(21/<127$//6<0%2/6 $5(86(',17+(6(&2175$&7'5$:,1*6
(48,30(17
$%%5(9,$7,216 '(6&5,37,21
$59 $,55(/,()9$/9(
%/'* %8,/',1*
&9 &+(&.9$/9(
)/5 )/$5(
)1 )$1
/95 /289(5
0%5 0(0%5$1(%,25($&725
0) 02725),;('
02' 02'8/(
33 8 0 3
31/ 3$1(/

7. 7$1.
/2*,&25'$7$6,*1$/
/76&$/(
&(175,)8*$/3803
68%0(56,%/(3803
3523(//(5)$1
%/2:(525)$1
&2035(6625
527$5</2%(
&2035(6625
%/2:(5253803
352*5(66,9(
&$9,7<3803
:(,5*$7(
:(,5
6723*$7(/2*6
&+233(53803
%$55(/3803
0,6&(//$1(2860(&+$1,&$/(48,30(176<0%2/6
9$5,$%/()5(48(1&<
'5,9(
7$1.
6/8,&(*$7(

1250$//<23(1

6/8,&(*$7(

1250$//<&/26('

6/,'(*$7(
1250$//<
23(1

6/,'(*$7(

1250$//<&/26('

67$7,&0,;(5
%$))/(:$//
6,/(1&(5
,1/(7$,5),/7(56,/(1&(5
(48,30(1702725
0(7(5,1*3803
7(/(6&23,1*9$/9(
*5281'
6+((7127(7$*
9(57,&$/785%,1(3803

7+5((:$<9$/9(
*$7(9$/9(

1250$//<23(1

*$7(9$/9(

1250$//<&/26('

3/8*9$/9(

1250$//<23(1

3/8*9$/9(

1250$//<&/26('

%$//9$/9(

1250$//<23(1

%$//9$/9(

1250$//<&/26('

%877(5)/<9$/9(
*/2%(9$/9(
',$3+5$*09$/9(
$1*/(9$/9(
)/2$79$/9(
3,1&+9$/9(
1(('/(9$/9(
'28%/(/($)
&+(&.9$/9(
&+(&.9$/9(
%$//&+(&.9$/9(
.1,)(*$7(9$/9(
)/$3*$7(
%$/$1&,1*&2&.
&,5&8,76(77(5
7+(50267$7,&$//<
&21752//('9$/9(
35(6685($1'
9$&8805(/,()9$/9(
9$&8805(/,()9$/9(
35(6685(5(/,()
9$/9(
08/7,)81&7,219$/9(
35(6685(5('8&,1*
5(*8/$725

6(/)&217$,1('

%$&.35(6685(
5(*8/$725

6(/)&217$,1('

35(6685(5('8&,1*
9$/9(
%$&.35(6685(
5('8&,1*9$/9(
62/(12,'
3,/27

9$/9(
',$3+5$*023(5$7('
9$/9(
35(6685(%$/$1&(
23(5$7('9$/9(
31(80$7,&23(5$7('
9$/9(
)259$/9(
7<3(6((63(&6

0272523(5$7('
9$/9(
)259$/9(
7<3(6((63(&6

:$<&21752/9$/9(
31(80$7,&23(5$725
31(80$7,&&</,1'(5
23(5$7('9$/9(
9$/9($&78$725
9$/9(326,7,21(5
9$/9($1'$&78$7256<0%2/6
675$,1(5
0$18$/$,59(17
$8720$7,&$,59(17
&/($1287
(;3$16,21-2,17
81,21
$8',%/($/$50

%8==(525+251

5('8&(5
&$3253/8*
3,3(/,1('(9,&(6<0%2/6
%/,1')/$1*(
)/(;,%/(&283/,1*
48,&.&211(&725
)/2:0(7(5
'5$,1
$,59(17
(0(5*(1&<6+2:(5
(<(:$6+67$7,21
%$&.)/2:35(9(17(5
',$3+5$*06($/
&$/,%5$7,2178%(
$,59$&8805(/($6(
9$/9(25$,55(/($6(
9$/9(
+<'5$17
+26(%,%%
,167580(17$%%5(9,$7,216
&2'(
/(77(5
),567/(77(5
6 68&&((',1*/(77(5
6 0($685('25
,1,7,$7,1*
9$5,$%/(
02',),(5
5($'28725
3$66,9(
)81&7,21
287387)81&7,21 02',),(5
$ $1$/<6,6 $/$50 $872/$*
% %851(5)/$0(
& &+/25,1( &21752/ &/26(
' '(16,7< ',))(5(17,$/
( 92/7$*( (/(0(176(1625 /($'
) )/2: 5$7,2 )8(/ )$,/85(
* *$8*,1* 9,(:,1*'(9,&(
+ +$1' +,*++$1'
, &855(17 ,1',&$7(
- 32:(5 6&$1
. 7,0( 7,0(5$7(2)&+$1*( &21752/67$7,21
/ /(9(/ 3,/27/,*+7 /2:/2&$/
0 02,6785(02725 020(17$5< 02725 0,''/(0$18$/
1 67$786
2 23(5$725 25,),&( 23(129(5/2$'
3 35(6685( 32,17
4 (9(17 727$/,=( 727$/
5 5(6(7 5(&25' 5811,1*5(027(
6 63((' 6$)(7< 6:,7&+ 672363(('
7 7(03(5$785( 7(67 75$160,7
8 08/7,9$5,$%/( 08/7,)81&7,21
9 9,%5$7,21 9$/9(
: )25&(:(,*+7 :(//
; 7(/(0(75<,17(5)$&(
< &20387(5,17(5)$&( &20387(5(/$<&219(57(5
= 326,7,21 $&78$7( 326,7,21
127(6$1'(48,3$%%5(9,$7,216
352&(66)/2:/,1(/(*(1' 7<3,&$/352&(66',$*5$0&5266
5()(5(1&(/(*(1'
:$7(5685)$&((/(9$7,216<0%2/
3/&,26,*1$/7<3(/(*(1'
'2
6,*1$/
$,
6,*1$/
$2
6,*1$/
7$*180%(5$%%5(9,$7,216
$//7$*180%(56)25(48,30(17$1',167580(1766+2:1,17+(6( '5$:,1*66+$//%(35(&('('%<$7+5((/(77(5$%%5(9,$7,21%$6(' 21352&(66$5($
3:5 32:(5
9)'
0 ;;;

;;;

;;;

;;;

,
;;;


;;;
;;;


;;;
;;;

;;

;;;
)(
6<67(0
6<67(0
6<67(0
 21':*37+,6&217,18$7,21,66+2:1$6

 21':*3&217,18$7,21,66+2:1$6

 6<67(0)/2:%27+',5(&7,216
'5$,1
;;;

6 0
3 ;;;

;;
;;;

;; ;;;

;; ;;;

;; ;;;

;;
2-840
Lyhak Eam 07/24/2025

0$+
77/
77/
&$/,)251,$
-$18$5<

2)
5HYLVLRQV
7< &,
,1&25325$7('
,7$6
/
0 ,
3 5HFRUG'UDZLQJV
*,%5$/7$5380367$7,2168&7,213,3,1*
5(3$,5$1'9$/9(65(3/$&(0(17352-(&7
 

$//6721:$<
%(5.(/(<&$

2)),&(


ZZZK\GURVFLHQFHFRP




3 ,'
14 ,
2-840
Lyhak Eam 07/24/2025

0$+
77/
77/
&$/,)251,$
-$18$5<

2)
5HYLVLRQV
7< &,
,1&25325$7('
,7$6
/
0 ,
3 5HFRUG'UDZLQJV
*,%5$/7$5380367$7,2168&7,213,3,1*
5(3$,5$1'9$/9(65(3/$&(0(17352-(&7
 

$//6721:$<
%(5.(/(<&$

2)),&(


ZZZK\GURVFLHQFHFRP




3 ,'
5
,
2-840
Lyhak Eam 07/24/2025

CITY OF MILPITAS

ENGINEERING DIVISION

BID SUMMARY
Project Name: Gibraltar Pump Station Suction Piping Repair and Valves Replacement Project Project No. :7133 & 7141
Bid Date: September 10, 2025 @ 2:00PM
Apparent Low Bidder

BASE BID
ITEM DESCRIPTION Qty. UNIT Unit Cost Extension Unit Cost Extension Unit Cost Extension Unit Cost Extension Unit Cost Extension Unit Cost Extension Unit Cost Extension Unit Cost Extension 1 Mobilization & Demobilization (5% max) 1 LS 85,594.08$ 85,594.08$ $65,000.00 $65,000.00 $69,500.00 $69,500.00 $60,000.00 $60,000.00 $60,100.00 $60,100.00 $86,000.00 $86,000.00 $50,000.00 $50,000.00 $80,000.00 $80,000.00 2 Demolition of Piping, Valve Removal, and Salvage
of Equipment
1 LS 87,488.46$ 87,488.46$ $50,000.00 $50,000.00 $30,000.00 $30,000.00 $120,000.00 $120,000.00 $90,700.00 $90,700.00 $83,000.00 $83,000.00 $50,000.00 $50,000.00 $176,391.00 $176,391.00 3 Installation of 30” Motorized Butterfly Valve. Valves 100, 101, and 102 with Actuators
3 EA 88,202.60$ 264,607.79$ $110,000.00 $330,000.00 $95,000.00 $285,000.00 $90,000.00 $270,000.00 $103,000.00 $309,000.00 $114,000.00 $342,000.00 $133,500.00 $400,500.00 $145,000.00 $435,000.00 4 Installation of 24” Motorized Butterfly Valve. Valve
105 with Actuator:
1 EA 100,825.37$ 100,825.37$ $105,000.00 $105,000.00 $120,000.00 $120,000.00 $115,000.00 $115,000.00 $111,000.00 $111,000.00 $152,000.00 $152,000.00 $144,750.00 $144,750.00 $147,000.00 $147,000.00 5 Installation of 20” Butterfly Valve. Valves 002, 004, 006 and 008, Manual
4 EA 39,603.75$ 158,415.00$ $25,000.00 $100,000.00 $35,000.00 $140,000.00 $25,000.00 $100,000.00 $25,900.00 $103,600.00 $23,500.00 $94,000.00 $26,759.50 $107,038.00 $59,800.00 $239,200.00 6 Installation of 18" Butterfly Valve. Valves 001, 003, 005, and 007, Manual
4 EA 53,699.21$ 214,796.85$ $45,000.00 $180,000.00 $35,000.00 $140,000.00 $35,000.00 $140,000.00 $35,900.00 $143,600.00 $43,000.00 $172,000.00 $50,168.75 $200,675.00 $45,800.00 $183,200.00 7 Installation of 18” Butterfly Valve. Valves 009, 010
and 011, Manual:
3 EA 43,390.37$ 130,171.10$ $17,000.00 $51,000.00 $28,000.00 $84,000.00 $25,000.00 $75,000.00 $35,400.00 $106,200.00 $40,000.00 $120,000.00 $37,863.00 $113,589.00 $37,200.00 $111,600.00 8 Installation of 18” Motorized Butterfly Valve. Valves 106, 107, and 108 with Actuators
3 EA 64,639.52$ 193,918.56$ $68,000.00 $204,000.00 $75,000.00 $225,000.00 $80,000.00 $240,000.00 $81,900.00 $245,700.00 $102,000.00 $306,000.00 $99,500.00 $298,500.00 $93,300.00 $279,900.00 9 Installation of 18” Motorized Butterfly Valve. Valve
103 with Actuator
1 EA 71,371.52$ 71,371.52$ $67,000.00 $67,000.00 $105,000.00 $105,000.00 $90,000.00 $90,000.00 $84,100.00 $84,100.00 $98,000.00 $98,000.00 $119,302.00 $119,302.00 $96,300.00 $96,300.00 10 Installation of High Performance 18” Motorized
Butterfly Valve. Valve 104 with Actuator
1 EA 112,606.90$ 112,606.90$ $70,000.00 $70,000.00 $105,000.00 $105,000.00 $90,000.00 $90,000.00 $86,800.00 $86,800.00 $98,000.00 $98,000.00 $111,750.00 $111,750.00 $99,000.00 $99,000.00 11 Dewater and Rehabilitate Suction Piping at Pumps
5, 6, and 7
1 LS 80,000.00$ 80,000.00$ $88,000.00 $88,000.00 $87,000.00 $87,000.00 $104,000.00 $104,000.00 $175,000.00 $175,000.00 $209,000.00 $209,000.00 $208,746.00 $208,746.00 $259,124.00 $259,124.00 $1,499,795.62 $1,310,000.00 $1,390,500.00 $1,404,000.00 $1,515,800.00 $1,760,000.00 $1,804,850.00 $2,106,715.00 List of Sub-Contractors:

Blocka Construction
Techno Coatings, Inc
Blocka Construction
Jeffco
Preston Pipelines
Blocka Const., Inc
Redwood Painting Co.

Rain for Rent
ACCO Engineering Systems
ACCO Engineering Systems
Blocka
Techno Coatings
Malcolm
Turnkey HVAC
Turnkey HVAC
Systems Electric
Malcolm Drilling Co., Inc
Jeffco
Preston Pipelines
Electrical
Painting/Coating
Dewatering
GSW Construction Inc,
GSW Construction Inc,Description Anderson Pacific
Blocka Construction
Techno Coatings
Innovative Construction SolutionsCorcus Construction, Inc.

TOTAL
Engineer's Estimate Anderson Pacific Corcus Construction, Inc.Innovative Construction Solutions

Attachment d
Construction Change Order Policy for the Gibraltar Pump Station Valves Replacement, Nos. 7133 & 7141

2021 City Council Approved Construction Change Order Policy

Construction Award Individual Administrative Cumulative Award Amount Change Order Authority Change Order Authority Less than $100,000 $10,000 $15,000
Over $100,000 10% of Award or $20,000 15% of Award or $40,000 whichever is less whichever is smaller

Gibraltar Pump Station Suction Piping Repair and Valves Replacement Project Nos. 7133 & 7141 Change Order Policy

Construction Award Individual Administrative Cumulative Award Amount Change Order Authority Change Order Authority $1,310,000 N/A $196,500

111 N. Market Street, Suite 440 | San Jose, CA 95113
408.610.4202 OFFICE
mnsengineers.com
September 25, 2025
City of Milpitas, Department of Public Works
Attention: Mr. Tony Cao, P.E.
455 E. Calaveras Boulevard
Milpitas, CA 95035
SUBJECT: Amendment Request No. 2 for the Gibraltar Pump Station Suction Piping Repair and Valves Replacement Project (Project). Limited Construction Observation and Engineering Services for
Construction.

Dear Mr. Cao,
Thank you for the opportunity to submit this Amendment Request No. 2 to provide Construction Phase Support Services including Limited Construction Observation and Engineering Support Services during Construction. MNS Engineers, Inc. (MNS) offers our qualified Team to provide high quality professional services for the Project.

Background
MNS contracted with the City of Milpitas (City) to provide planning, design, and engineering services during construction at the City’s Gibraltar Reservoirs and Pump Station site to rehabilitate suction piping for existing Pumps #5, #6, and #7 and to replace 20 existing valves, nine of which include electric motor operators. Following completion of Project design and construction bid, the City met with MNS and requested that MNS provide a scope of services and fee proposal to provide limited construction observation and additional budget to provide engineering services during construction. This amendment request includes services for Limited Construction Observation and reinstatement of Engineering Support for Construction.

Scopes of Work
The following work is included in this amendment request as described:

Task 5 – Limited Construction Observation and Engineering Services for Construction Our construction management and engineering staff will support the City through the construction process as described in the following subtasks.

Subtask 5.0 – Limited Construction Observation
MNS will provide an Assistant Resident Engineer (ARE) once a week for the duration of the Project to provide observation and document weekly construction progress. We have included 2 hours for a pre-construction meeting, and 4 hours per week to provide weekly observation for 12 weeks. The ARE weekly scope will consist of observing the

MNS DETAILS

LEGAL NAME
MNS Engineers, Inc.

FIRM OWNERSHIP TYPE
C-Corporation

YEAR FIRM ESTABLISHED
1962

CALIFORNIA DEPARTMENT

OF INDUSTRIAL RELATIONS
DIR No. 1000003564

CORPORATE OFFICE
201 N. Calle Cesar Chavez,
Suite 300
Santa Barbara, CA 93103
805.692.6921 Office/Fax
mnsengineers.com

LOCAL OFFICE
2025 Gateway Place, Suite 328
San Jose, CA 95110
408.610.4202

PROJECT CONTACT
Nicholas Boswell, PE
Project Manager
805.448.4227 Mobile
[email protected]

AUTHORIZED SIGNATURE
Nick Panofsky, PE
Vice President
805.772.2734 Mobile
[email protected]
Attachment e Exhibit A2 - Scope of Work

CITY OF MILPITAS
AMENDMENT REQUEST NO. 2

GIBRALTAR PUMP STATION SUCTION PIPING REPAIR AND VALVES REPLACEMENT PROJECT PAGE 2

weekly work progress, verifying work is installed per the plans and specifications, and writing a weekly report of findings and observations. The Project Manager will coordinate the construction observation work.

Subtask 5.1 – Meetings
The design Project Manager, Nicholas Boswell, PE, will participate in meetings including select construction meetings and a Project close out meeting. We have budgeted to attend up to 4 meetings during construction. All meetings are anticipated to be conducted virtually via a video conferencing platform acceptable to the City.

Subtask 5.2 - Submittal Review
MNS will review the Contractor’s shop drawings and submittals for conformance with the Project drawings and specifications, as well as City standards. We have assumed we will review up to 10 submittals with 5 requiring re- submittal. We will prepare a Shop Drawing Review Letter (SDRL) for each submittal and maintain a Submittal Log. We have assumed all submittals and SDRLs will be transmitted electronically. Electrical shop drawing submittals will be reviewed by design team member Hydroscience Engineers. We have assumed we will review up to 5 electrical submittals with 1 requiring re-submittal. If additional submittal reviews are required, the work will be completed on a time and materials basis with authorization from the City.

Subtask 5.3 - Respond to Contractor RFIs
MNS will prepare responses to requests for information/clarification (RFI/RFCs) forwarded by the City from the Contractor, or develop recommendations based on changed field conditions. We have assumed responses will be prepared for a total of 5 RFIs/RFCs. Electrical RFI/RFCs will be reviewed by design team member Hydroscience Engineers. We have assumed responses will be prepared for a total of 3 electrical RFIs/RFCs. If additional responses to RFI/RFCs are required, the work will be completed on a time and materials basis with prior written authorization from the City.

Subtask 5.4 - Project Closeout
The MNS team will participate in a punch list meeting with the City and Contractor. We will prepare documentation of identified deficiencies and confirm resolution. Our team will prepare Record Drawings based on the contractor’s redlined drawings provided to us by City. We assume redline comments will be provided in a single consolidated plan set. Record Drawings will be prepared using AutoCAD and will be transmitted to the City within 30-days of receipt of the redlined drawings. We will provide electronic versions of the record drawings in both AutoCAD and PDF formats.

Electrical record drawings will be prepared by design team member Hydroscience Engineers.

Deliverable

1. Weekly Construction Observation Reports (12)

2. Response to Shop Drawing Submittals by MNS (10 Submittals, 5 Re-Submittals) and RFI/RFCs (5 RFIs)

3. Response to Shop Drawing Submittals by Hydroscience (5 Submittals, 1 Re-Submittals) and RFI/RFCs (3 RFIs)

4. Project As-Built Drawings
Compensation
MNS proposes to perform the services described herein for a not-to-exceed fee estimate of $32,198. A detailed fee proposal spreadsheet is included as an attachment to this proposal. These fees are in accordance with the 2023 standard rate schedule included in our current contract.

CITY OF MILPITAS
AMENDMENT REQUEST NO. 2

GIBRALTAR PUMP STATION SUCTION PIPING REPAIR AND VALVES REPLACEMENT PROJECT PAGE 3

Closing
Thank you for the opportunity to submit this amendment request. We are excited and look forward to continuing our work with the City. Please contact me with any questions you have regarding our submittal at 805-448-4227 | [email protected]. Thank you for your consideration.

Sincerely,
MNS Engineers, Inc.

Nicholas Boswell, P.E.

Supervising Civil Engineer
Attachments:

1. Detailed Fee Proposal

2. MNS’ 2023 Standard Rate Schedule



Total
Program Manager/
Supervising Engineer
Associate Engineer
Assistant Resident Engineer
Electrical /
Mechanical / I&C
Nick Boswell Ethan Coon Peter Testa Hydroscience
Engineers
$262 $193 $220 LS Based on
(Fee/Hr.)
Gibraltar Pump Station Suction Piping Repair and Valves Replacement Project

5.0 Construction Observation 84 8 56 12,640$ -$ - $ - $ 12,640$

5.1 Meetings (4 Meetings) 44 81 , 8 2 1$ -$ - $ - $ 1,821 $

5.2 Submittal Review (10 Submittals, 5 Re-Submittals) 81 0 18 4,028$ -$ - $ - $ 4,028 $

5.3 Respond to Contractor RFIs (5 RFIs) 88 16 3,642$ 6,500 - $ 6,500$ 974 $ 11,116$

5.4 Project Closeout 48 12 2,592$ -$ -$ - $ 2,592 $ Total 32 30 48 110 24,724 $ 6,500 $ - $ 6,500 $ 974 $ 32,198$ Total 8,398$ 5,785 $ 10,541 $ 110 24,724 $ 6,500 $ - $ 6,500 $ 974 $ 32,198 $ Tasks Labor
Total Labor
Costs
Total
HoursSubtask DescriptionSubtask ID
City of Milpitas
MNS Engineers Inc.

Total Fee
Subconsultants
Subtotal
Subs
Subconsultant
Markup, 15%Other Direct Costs
Detailed Fee Proposal - Construction Observation Services and Engineering Services for Construction for the Gibraltar Pump Station Suction Piping Repair and Valves Replacement Project
9/30/2025 1/1
Exhibit B2 - Compensation

2023 STANDARD SCHEDULE OF FEES

PROJECT/PROGRAM MANAGEMENT
Principal-In-Charge...............................$325
Senior Project/Program Manager......310
Project/Program Manager ....................260
Assistant Project/Program Manager 245
Senior Project Coordinator...................185
Project Coordinator .................................155

ENGINEERING
Principal Engineer ..................................$290 Lead Engineer ............................................ 255 Supervising Engineer.............................. 245
Senior Project Engineer ......................... 225
Project Engineer........................................ 200 Associate Engineer .................................. 180 Assistant Engineer.................................... 165

SURVEYING
Principal Surveyor ..................................$265 Lead Surveyor ............................................ 255 Supervising Surveyor.............................. 220
Senior Project Surveyor ......................... 200
Project Surveyor........................................ 175 Associate Project Surveyor................... 165
Assistant Project Surveyor.................... 150
Party Chief (PW)........................................ 180 Chainperson (PW) .................................... 150 One-Person Survey Crew (PW)........... 215

CONSTRUCTION MANAGEMENT
Principal Construction Manager ......$320
Senior Construction Manager............. 275
Senior Resident Engineer...................... 265
Resident Engineer .................................... 255 Structure Representative....................... 245
Construction Manager ........................... 220
Assistant Resident Engineer................. 205
Sr. Construction Inspector (PW) ........ 190
Construction Inspector (PW) .............. 180
Office Administrator................................ 130

TECHNICAL SUPPORT
CADD Manager .......................................$200 Supervising Technician .......................... 170
Senior Technician ..................................... 160 Engineering Technician.......................... 125

ADMINISTRATIVE SUPPORT
Senior Management Analyst .............$185
Management Analyst.............................. 155
IT Technician............................................... 140 Graphics/Visualization Specialist....... 150
Administrative Assistant........................ 100

GOVERNMENT SERVICES
City Engineer ........................................... $250 Deputy City Engineer..............................225
Assistant City Engineer...........................215
Plan Check Engineer................................190
Permit Engineer.........................................185 City Inspector .............................................185 Senior City Inspector (PW) ..................195
City Inspector (PW)..................................185 Principal Stormwater Specialist ..........180
Senior Stormwater Specialist...............170
Stormwater Specialist .............................160
Stormwater Technician ..........................140
Building Official.........................................220 Senior Building Inspector......................235
Building Inspector ....................................165 Planning Director......................................225 Senior City Planner ..................................205 Assistant Planner ......................................195 Senior Grant Writer..................................180 Grant Writer................................................170 Associate Grant Writer ...........................150
Assistant Grant Writer ............................130

DIRECT EXPENSES
Use of outside consultants as well as copies, blueprints, survey stakes, monuments, computer plots, telephone, travel (out of area) and all similar charges directly connected with the work will be charged at cost plus fifteen percent (15%). Mileage will be charged at the current federal mileage reimbursement rate.

PREVAILING WAGE RATES
Rates shown with Prevailing Wage “(PW)” annotation are used for field work on projects subject to federal or state prevailing wage law and are subject to increases per DIR.

ANNUAL ESCALATION
Standard fee rates provided for each classification are subject to 3.5% annual escalation or the most recent US Bureau of Labor Statistics Consumer Price Index, whichever is higher.

OVERTIME
Overtime for non-exempt employees will be charged at 1.5 x hourly rate; overtime for exempt employees and other classification will be charged at 1 x hourly rate.

CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: 2025 Legislative Season Update and 2025 State and Federal Earmark Requests Update (Staff Contact: Alex Andrade, Director of Economic Development and Strategic Initiatives, 408-586-3046)
Category: Community Development
Meeting Date: 10/21/2025
Recommendation: Review and accept the 2025 Legislative Season Agenda Report, including an update on 2025 State and Federal Earmark Requests.

BACKGROUND:

On May 18, 2021, the City Council approved the Legislative Advocacy Policy for the City of Milpitas (Attachment A). Its purpose is to establish clear guidelines for advancing City goals and positions through legislative review and advocacy at the regional, state, and federal levels of government and to provide guidance for City officials who serve on regional, state, and national boards, committees, and commissions when they are asked to review public policy matters and issues. The Legislative Advocacy Policy has governed the City’s legislative activity at the Federal and State levels since 2021.

This Agenda Report provides a high-level overview of the Federal Fiscal Year 2026 budget (H.R. 1, the One Big Beautiful Bill Act) and the State of California’s Fiscal Year 2026 budget. It also includes staff’s preliminary insights on the potential impacts of these legislative actions on the City of Milpitas and the community.

On October 1, 2025, an Information Memorandum (Attachment B) that summarized the City’s legislative activity during Fiscal Year 2025 was provided to the City Council. Attachment B has been revised to include the City’s most recent earmark applications, legislative positions, and reflects an overview of the City’s congressionally-directed funding requests, state funding requests, and formal positions taken on relevant legislation.

ANALYSIS:

The analysis section below provides an overview of actions under the recently approved One Big Beautiful Bill Act and the California State Fiscal Year 2025-2026 Budget that may have a direct impact on the City of Milpitas and the community.

Impact of the One Big Beautiful Bill Act (OBBBA) on the City of Milpitas H.R. 1 (OBBBA) reduces direct financial support for certain state and local priorities, specifically in climate initiatives and social safety net programs, and places a greater emphasis on tax incentives for private investment. This is likely to increase the burden on California’s State budget, which may result in reduced support to local governments. Consequently, local governments may be forced to prioritize revenue-generating developments over other community needs. It is essential to note that many of the downstream effects of H.R. 1 are unclear currently, as certain of its provisions do not take effect immediately. Please note: the federal government is shut down at the time of the development of this Agenda Report. The Affordable Care Act (ACA) is central to the negotiations between the majority and minority parties. As such, the information in this analysis on the ACA may be subject to change if an agreement is reached that includes concessions from the congressional majority.
• Funding for Medicaid
o Includes a $1 trillion reduction in federal Medicaid spending, which will have a significant and direct impact on low-income populations.

o California’s state budget will bear a larger share of Medicaid and Supplemental Nutrition Assistance Program (SNAP) costs, potentially leading to reduced state funding for the local social safety net, in turn potentially leading to increased pressure on local governments to cover service gaps. If the State and County of Santa Clara reallocate their budgets to limit the negative impacts on populations that rely on these programs, there are likely to be cuts in other areas, like discretionary spending. This is already impacting Milpitas: none of the City’s funding requests to Assemblymember Lee and Senator Wahab were approved for the State FY26 Budget, with these cuts specifically being cited by elected officials as the reason. o On September 16, Santa Clara County Supervisor Otto Lee and Santa Clara Valley Healthcare CEO Paul Lorenz provided a presentation to the City Council to outline the substantial negative impacts that H.R. 1 will have on Santa Clara County’s resources. The presentation drew attention to the projected $1 trillion cut to Medicaid and the $186 billion cut to SNAP. As a result, Santa Clara County and Santa Clara Valley Healthcare predicted significant annual losses in revenue for Santa Clara Valley Healthcare of $1 billion starting in 2027. In response to these impending revenue gaps, Santa Clara County’s Board of Supervisors declared a fiscal emergency and has advanced Measure A to be considered in the November 2025 election.

Measure A proposes a 0.625% sales tax increase for five years and is expected to generate $330 million per year. However, this only partially fills the predicted gap in revenue. o In addition to cuts to Medicaid, states will be required to redetermine eligibility twice a year, including individuals between ages 19 and 64, to verify at least 80 hours of work or qualifying activities per month.
o According to Santa Clara County, approximately 1 in 5 Milpitas residents, around 16,000 people, rely on Medicaid. Recent changes are expected to significantly increase the number of uninsured individuals in the city. Without health insurance coverage, many health conditions may go undiagnosed or untreated, potentially leading to a rise in emergency medical calls to the City Fire Department and impacting its personnel resources and budget. Meanwhile, residents who choose to purchase insurance independently may face substantial financial strain and be forced to reduce their discretionary spending. This shift could negatively affect local sales tax revenues as consumer spending on non-essential goods and services may decline.

• Changes to Medicare and Funding for the Affordable Care Act (ACA) o Limits Medicare eligibility to U.S. citizens, green card holders, certain immigrants from Cuba, and people residing under the Compacts of Free Association (i.e., Micronesia, Marshall Islands, and Palau). It removes eligibility for all other groups, including refugees, asylees, and those with temporary protected status. Ineligible groups will be notified by July 4, 2026, and benefits will be terminated on January 4, 2027.
o Introduces multiple changes that increase administrative and financial burdens for enrollees receiving premium tax credits, including eliminating automatic enrollment and provisional eligibility, removing repayment caps, shortening open enrollment, ending income-based special enrollment periods, adding new income verification requirements, and funding cost-sharing reductions that are likely to raise premiums and functionally push many people towards being uninsured.
o Without health insurance coverage, untreated health issues may increase emergency calls and strain the City’s Fire Department personnel resources and budget, while residents buying insurance independently may reduce discretionary spending, potentially lowering local sales tax revenues.

• Funding for Supplemental Nutrition Assistance Program (SNAP) o Includes a $186 billion reduction to SNAP through 2034. More stringent work-documentation filing requirements will be mandatory for SNAP recipients, including for working-age veterans, recipients experiencing homelessness, youth aging out of foster care, and married, stay-at- home parents. SNAP benefits will also be restricted for immigrants who are not legal permanent residents.
o These cuts are likely to result in an increased reliance on food pantries and other community- based organizations. Additionally, the financial strain on households may contribute to a decline in local sales tax revenue.

• Funding for Immigration and Customs Enforcement (ICE) o Provides substantial earmarks for ICE, including $45 billion to increase detention capacity and $30 billion to increase enforcement staff. Additionally, it provides $12.1 billion to be used flexibly by the Department of Homeland Security to support deportations and immigration enforcement.

This has already resulted in notable enforcement actions within California and in Santa Clara County. Immigrants make up 40.6 percent of Santa Clara County’s population, but account for

49.9 percent of its employed labor force (Source: County of Santa Clara), driven largely by technology companies. Highly visible immigration enforcement actions on undocumented populations have significant downstream effects of contributing to a more hostile environment towards legal immigrants and people of color. This may have a lasting impact on whether highly skilled foreign nationals choose to locate in Silicon Valley and in the United States, which may affect workforce development and talent searches.
o It is worthwhile to note that, while not because of H.R. 1 and because of an executive order on September 19, 2025, President Trump’s administration announced a new annual $100,000 fee for H-1B visas for high-skilled workers. Due to Silicon Valley technology companies' current reliance on H-1B visas, this policy may result in an acceleration of offshoring that reduces sales taxes and increases vacancies in office and multi-family properties. o A portion of the additional funding allocated to ICE will be directed toward immigration enforcement efforts during the 2026 Super Bowl and FIFA World Cup. Public statements made by senior officials in President Trump’s administration may discourage international visitors from attending these events, potentially reducing the positive economic impact that is anticipated by the Bay Area Host Committee.

• Changes to Community Development Block Grants (CDBG)
o Senate appropriations bill 2465 outlined $3.1 billion for CDBG for fiscal year 2026, which is a reduction from the $3.3 billion earmarked for fiscal year 2025. o The Department of Housing and Urban Development (HUD) has reduced its workforce by approximately 30% since the beginning of the year and has placed 75% of its remaining employees on furlough because of the ongoing shutdown of the federal government. o A recent executive order from the Trump administration mandated a new compliance standard to ensure that CDBG funds only benefit persons with documented immigration status. This policy may have a direct impact on some of the non-profits that the City of Milpitas assigns CDBG funds to, and creates a new reporting requirement for both recipient organizations and the City.
o On October 3, the City Manager’s Office released a letter to notify subrecipients that, due to new and unclear compliance requirements in HUD’s revised FY 2025-2026 CDBG grant agreement, there is a risk that anticipated funding may be delayed or unavailable, and any expenses incurred before a formal agreement is executed may not be reimbursed.

In addition to the restrictive mandates of H.R. 1 on social safety net programs and related budget items, H.R. 1 includes a variety of individual and business tax measures designed to encourage business activity. This includes individual and business tax cuts that may translate into some positive economic benefits for Milpitas, notwithstanding additional expenditures that result from the above cuts. However, as the impacts of H.R. 1 are not clear at this time, and many of its key measures do not take effect immediately. Any positive impacts that are hypothesized in the analysis section below should be qualified accordingly. • Notable Individual Tax Provisions
o Temporarily increases the federal State and Local Tax (SALT) deduction cap from $10,000 to $40,000 between the 2025 and 2029 tax years for taxpayers with income under $500,000. The deduction cap and the income phasedown threshold both increase by 1% each year from 2026 through 2029. Because California has a higher state income tax than most other states, the adjustment of the deduction cap will have a significant impact and provide Bay Area residents with additional spending capacity. This may translate into increased consumer spending and sales tax revenue. It is important to recognize the temporary nature of this adjustment. Although it may lead to increased sales tax revenue, staff recommends the City budget for a decrease in sales tax revenue in 2030 after the deduction cap sunsets in 2029.

o Makes the 2017 marginal tax rate cuts permanent.
o Establishes a policy that exempts tips from federal taxes, allowing employees to deduct up to $25,000. It also exempts overtime pay from federal taxes, permitting a deduction of up to $12,500. Both measures aim to provide financial relief to working-class Americans. Additionally, the bill eliminates federal tax on car loan interest for U.S.-assembled vehicles, up to $10,000 per year, and permanently increases the Child Tax Credit for over 40 million families. It also establishes an additional $6,000 for senior individuals (or $12,000 for joint filers) with income under $75,000 (or $150,000 for joint filers). The deduction phases out for taxpayers making over $75,000 annually.
o The Bill makes permanent an increased Child Tax Credit of $2,200 and indexes it to inflation. o Like the SALT deduction cap increase, these provisions may result in people retaining more money from their paycheck at the lower and middle ends of the pay scale, and may result in more spending/consumption and related sales tax revenue.

• Notable Business Tax Provisions
o Makes permanent and furthers several business tax incentives from the 2017 Tax Cuts and Jobs Act. These provisions offer substantial incentives for businesses to invest in new equipment, expand their operations, and create jobs within local jurisdictions. o Renews 100% bonus depreciation for qualifying equipment purchases. Establishes the Qualified Production Property deduction, which includes manufacturing and production facilities, allowing these properties to be 100% expensed.
o Makes permanent various tax code incentives, such as Section 174 Research Expensing for domestic research costs, Section 163(j) Interest Deduction Limit for excluding amortization, depreciation, and depletion from adjusted taxable income calculations, amongst others, that can help boost domestic research and production.
o Increases the Section 179 Small Business Expensing Cap from $1.25 million to $2.5 million. o Makes permanent the 199A Qualified Business Income deduction at 20% for qualified business income.
o These provisions are likely to have a positive impact on the technology and advanced manufacturing sector. Increased business activity and new construction can boost local government revenues through higher property taxes, sales taxes, and potentially more income from business license fees/taxes.

• Changes to Inflation Reduction Act Tax Credits and Elective Pay o Repeals or restricts numerous tax credits that previously qualified for elective pay for certain energy and climate resiliency projects through aggressive phase-out timelines for specific credits and eliminates others. Residential solar and energy-efficient home improvements are set to expire after December 31, 2025. Accelerates the phasing out of several key clean energy tax credits, including clean air vehicle purchases, which ended on September 30, 2025. o These measures are likely to undermine Milpitas’ 2019 Climate Action Plan, increase long-term climate-related risks and costs for communities, and potentially slow down the transition to a greener economy in California. Rivian purchases have not qualified for these credits since the beginning of the year due to the composition of its battery system, but leases have. This may have some impact on the anticipated sales tax revenue from the tax sharing agreement between Rivian and the City. However, the change is likely to have a greater impact on sales tax revenues from Envision Honda and Toyota dealerships because those brands have been beneficiaries of the credit.

• Low-Income Housing Tax Credit
o Permanently increases Housing Credit allocations by 12%, which helps states finance more affordable rental housing projects every year.
o Permanently reduces the “50% test” to 25%, which will make it much easier to finance affordable homes using tax-exempt bonds.
o These measures may incentivize the development of a greater number of affordable housing units, which, in aggregate, increases supply and brings down the rental cost burden on renters.

Additionally, these demographics are more likely to spend larger portions of their income on sales tax-generating purchases.

California 2025 Landscape

FY 2025-2026 Budget
California enacted the FY 2026 state budget with an approximately $11.8 billion budget deficit. The budget was balanced through a combination of program reductions, cuts, and the use of reserves. The changes at the federal level through the passage of H.R. 1, compounded by the January fires in Southern California, have resulted in reduced spending in several key areas and are directly evidenced by the City of Milpitas’ four proposals remaining unfunded in the recent budget. Additionally, the budget is informed by the State’s revised economic forecast. Tariffs, inflation, reduced growth rates, and rising unemployment have led to lower revenue forecasts, particularly in consumption and income sources. • Medi-Cal
o A sizable portion of the program cuts and reductions are Medi-Cal related. The state has enacted a Medi-Cal enrollment freeze for undocumented adults, eliminating dental benefits for undocumented adults, and reducing coverage for weight loss medication. Beginning on July 1, 2027, Medi-Cal members between the ages of 19 and 59 who are undocumented will be required to pay a $30 monthly premium to keep coverage. o The cuts to Medi-Cal, imposition of monthly premiums, and reinstatement of asset limits will directly impact the state’s most vulnerable populations. These reductions are likely to increase demand on local safety net services like Santa Clara County Healthcare, emergency rooms, and social service agencies.

• Homelessness Programs
o Funding for homelessness programs is also impacted: the Homeless Housing, Assistance, and Prevention (HHAP) Program will not receive any new funding in FY2026. Homeless Housing, Assistance and Prevention Program funds are contingent on a compliant Housing Element, a local encampment policy consistent with state guidance, a Pro-Housing Designation, a demonstration of progress on key housing performance metrics, amongst other requirements. o This is likely to result in increased visible homelessness and further strain on local resources; it is effectively a transfer of responsibility and will force cities and counties to find alternative funding sources or reduce services. The City of Milpitas does not receive any money from this funding source, but the City of San José and the County of Santa Clara do. If these agencies’ resources come under strain, it may increase reliance on Milpitas’ homeless resources and emergency services.

• Housing
o $120 million for the Multifamily Housing Program, which is one-third of last year’s allocation. o $500 million for the Low-Income Housing Tax Credit program, consistent with last year. o $300 million for the California Dream for All program. o No support for the Bay Area Housing Finance Authority (BAHFA). o Budget trailer bills AB 130 and SB 131 impose a six-year suspension on new residential building standards at both the state and local levels through 2031 to help stabilize construction costs and provide regulatory certainty. This is paired with CEQA streamlining tools that are likely to accelerate the delivery of infill housing and critical infrastructure projects, such as high-speed rail facilities, utilities, broadband, and community-serving facilities, amongst others. o These measures are expected to stimulate the development of both affordable and market-rate housing, potentially increasing property tax revenues and permit fees, while advancing the City of Milpitas' Housing Element goals and meeting its Regional Housing Needs Allocation (RHNA) targets.

• Public Safety
o The budget provides a one-time allocation of $100 million to support the implementation of Proposition 36’s (2024 Drug and Theft Crime Penalties and Treatment-Mandated Felonies

Initiative) “treatment-mandated felony” court process for some drug crimes. This may be insufficient to meaningfully advance the goal of the Proposition to reduce drug and theft crimes.

SB 79 Housing Development: Transit-Oriented Development • Governor Newsom signed SB 79 into law on October 11. The City of Milpitas submitted letters of opposition to this bill on May 1, August 22, and September 5, citing its marked infringement on local control. SB 79 functionally overrides the City of Milpitas’ Housing Element by exempting housing development projects near transit stops from the City zoning ordinance. Transit agencies now have the ability to determine all aspects of residential development, including height, density, and design, without regard to local zoning or planning, as the bill supersedes local zoning rules. • It establishes two tiers of Transit-Oriented Development (TOD):
o Tier 1: A Transit-Oriented Development Stop within an urban transit county (i.e., county with more than 15 passenger rail stations) served by heavy rail transit or very high frequency commuter rail.
o Tier 2: A Transit-Oriented Development Stop (excluding Tier 1) within an urban transit county served by light rail transit, high-frequency commuter rail, or by Bus Rapid Transit. • Projects that meet certain density thresholds may qualify for additional concessions under California’s Density Bonus Law, and an “adjacency intensifier” allows further increases in height, density, and floor area ratio (FAR) for projects near TOD stops. To qualify, SB 79 projects must include at least five housing units at a minimum density of 30 units per acre, include low-income housing, and cannot involve hotel development or demolition of rent-controlled units. Local zoning standards may apply only if they don’t prevent compliance with SB 79, and eligible projects may receive streamlined, ministerial approval under SB 35, potentially exempting them from CEQA. SB 79 will take effect on July 1, 2026. • SB 79 residential development projects may negatively affect the City’s plan for developing the Innovation District on the approximately 75 acres of land adjacent to the Milpitas Transit Center and may reduce opportunities for revenue generation and job creation through the Milpitas Metro Specific Plan. • SB 79 could allow residential development in commercially zoned areas near a transit-oriented development stop that currently do not allow for residential development, resulting in the loss of retail and office space within the City.
• SB 79 also appears to prohibit cities from imposing maximum residential densities, which could allow for more residential development than anticipated in the General Plan and analyzed in the associated Environmental Impact Report and various master plans, resulting in significant impacts to the City’s transportation, recreational, and utility infrastructure.

PROJECT/PROGRAM SCHEDULE:

Staff will continue to track and monitor the impact of H.R. 1 (OBBBA) on City of Milpitas projects and programs and update the Mayor and City Council as developments occur.

FISCAL IMPACT:

Any fiscal impact will be identified when, and if, the implementation of a particular legislation requires City Council approval or funding. This would typically occur during the City’s annual budget approval process.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

The action is an organizational or administrative activity of the City government that will not result in direct or indirect physical changes in the environment and is not a project pursuant to Cal. Code of Regs., tit. 14, §15378.

ATTACHMENT(S):
(A) Legislative Advocacy Policy
(B) Information Memorandum - 2025 Legislative Activity Update (C) Important Update: Potential Non-Receipt of CDBG Funds This Fiscal Year

CITY OF MILPITAS
Revision Date
Original 5/18/2021

CITY COUNCIL POLICY

1. PURPOSE

1.1. To establish clear guidelines for advancing City goals and positions through legislative review and advocacy at the regional, state, and federal levels of government and to provide guidance for City officials who serve on regional, state, and national boards, committees, and commissions when they are asked to review public policy matters and issues.

2. POLICY

2.1. This policy outlines the guiding principles and process to enable a comprehensive review of legislation affecting the City of Milpitas, seek Council’s position on proposed legislation, and to make the City’s position known.

2.2. All legislative reviews shall be made on the basis of the effect on the City and the community as a whole, and taking into account existing City positions, policies, or goals.

2.3. The City shall support the legislative positions of the Cities Association of Santa Clara County, League of California Cities, and the National League of Cities, on priority bills that benefit the City of Milpitas.

2.4. The City shall adopt Legislative Guiding Principles (LGP) based on approved Council Priority Areas, the adopted General Plan, the Economic Development Strategy, and other Council approved master plans and strategic plans.

2.5. On an annual basis, the LGP shall be updated as needed, and shall be approved by the City Council at the beginning of the calendar year.

3. DEFINITIONS

3.1. The following definitions are provided solely as a guide to assist in the application of this policy and may be subject to change.

1.1.1. Department – Includes all City departments and offices

1.1.2. Economic Development Strategy – A five year strategy document adopted by the City Council in May 2020

1.1.3. General Plan – A comprehensive planning document adopted by the Council in March 2021
Policy No:
1-2
LEGISLATIVE ADVOCACY POLICY Effective Date:
5/18/2021
Revision No:

N/A
Policy Administrator:

City Manager
Next Review Due:

Click or tap to enter a
date.

Related Policies and
Procedures:

Click or tap here to enter
text.

Approved by:

City Council, 5/18/2021, Item # C9: 5-0
vote

Date Approved:
5/18/2021
Attachment A

CITY OF MILPITAS
Revision Date
Original 5/18/2021

LEGISLATIVE ADVOCACY POLICY / POLICY # 1-2

1.1.4. Legislative Advocacy – A position of support or opposition to proposed legislation

1.1.5. Legislative Guiding Principles – Principles adopted on an annual basis by the City Council to guide the City’s position on proposed legislation

1.1.6. Milpitas Municipal Code – Codification of the General Ordinances of Milpitas

4. PROCEDURE

4.1. Legislation and issues of interest are brought to the City’s attention through several means:

League of California Cities, National League of Cities, Cities Association of Santa Clara County, Councilmembers, legislators, City staff, community members, and professional or governmental organizations. All legislation or issues of interest shall be referred to the City Manager’s Office.

4.2. City Manager’s Office (CMO) shall review the proposed legislation and, if warranted, request assistance from the City Attorney and/or from one or more departments.

4.3. The process for evaluation and action related to proposed legislation of particular interest to the City shall be as follows:

1.1.1. CMO/Department shall evaluate the proposed bill for its impact on Milpitas, recommend a position and potential action, and draft a position statement or support/opposition letter.

1.1.2. If Council has previously adopted a policy directly relevant to the proposed legislation or if the proposed legislation is generally consistent with the City’s Legislative Guiding Principles, the Mayor or City Manager may sign a letter supporting or opposing legislation on behalf of the City as further detailed below.

1.1.3. If there is no Council policy relative to the legislation, the issue is politically controversial, or there is significant community interest in the issue, the proposed legislation, including a recommendation to support, remain neutral, or oppose the legislation, will be brought to Council for consideration.

1.1.4. Letters and other communications expressing the City’s position on legislation will bear the signature of the Mayor in accordance with the Milpitas Municipal Code. If the legislation will mainly impact the City’s operations, the communication may be signed by the City Manager or designee.

1.1.5. In order to keep the City Council informed of all City communications on legislation, copies of the letter or summary of actions will be distributed to the City Council as information items.

4.4. Quarterly legislative updates on items of interest will be provided to the City Council.

CITY OF MILPITAS
Revision Date
Original 5/18/2021

LEGISLATIVE ADVOCACY POLICY / POLICY # 1-2

1. Protect Local Control
The City values its ability and authority to exercise local control, enable excellent public services and protect and enhance the quality of life for Milpitas residents and businesses. The City supports efforts to streamline regulations that benefit the administration of the City and opposes efforts that erode the City's authority to control its own affairs.

2. Support Efforts to Keep Milpitas Safe
The City supports legislation and policies that enable local officials to access resources to provide quality police, fire, emergency management, emergency medical services, youth violence prevention initiatives, and to engage the community in its own safety.

3. Support Efforts to Create Affordable Housing
The City supports legislation and policies that enable local officials to access resources to support the creation of affordable housing and to strive for a balance of jobs and housing in each city across the region.

4. Support City’s Vision for Strategic, Sustainable, and Smart Growth The City strives to foster economic development, including planning and implementation of regional transportation and traffic congestion relief projects. The City supports legislation and policies that support local initiatives to develop or redevelop the community to strengthen the local and regional economy, to accommodate local workers' housing needs in places close to transit and jobs, and to continually improve services provided to the community.

5. Protect and Increase Local Funding, No Unfunded Mandates The City opposes legislation, policies, or budgets that have negative impacts on City services, revenues or costs. The City supports efforts that protect and enhance local governments’ revenues, maximize access to State and Federal funding sources, and increase local funding flexibility including legislation that allows the City to recover costs related to state and federal mandates.

6. Pursue or Retain Federal and State Funding for Key Efforts In order to support the City's efforts and key policies to provide quality services, affordable housing, transportation, and public infrastructure for its residents and businesses, and to fund the needed strategic support services, it is necessary that the federal and state governments act as partners with local government and provide appropriate levels of funding for these City and regional efforts.

7. Support and Promote Inclusive Communities
The City values diversity and recognizes all residents, including immigrants, as valuable contributors to our community’s success. Support legislation that helps our residents be safe, healthy, and able to thrive, while providing opportunities to actively engage in civic, cultural, and economic life.

CITY OF MILPITAS – LEGISLATIVE GUIDING PRINCIPLES

CITY OF MILPITAS
Revision Date
Original 5/18/2021

LEGISLATIVE ADVOCACY POLICY / POLICY # 1-2

8. Promote Livability and Environmental Stewardship
The City values a sustainable quality of life in an urban environment. The City supports legislation and policies that emphasize sustainable development; improve environmental standards and the regulatory process; provide incentives and financial support for preservation of natural resources; promote sustainable energy and water policies; and support efforts to mitigate odor issues.

9. Promote Investment in Infrastructure
The City supports legislation and policies that promote investing in the maintenance and rehabilitation of aging infrastructure and build system capacity expansion in a smart and sustainable manner.

MEMORANDUM

455 E. Calaveras Blvd., Milpitas, CA 95035 www.milpitas.gov Superior Customer Service  Open Communication  Integrity and Accountability  Trust and Respect  Recognition and Celebration Office of the City Manager

DATE: October 2, 2025

TO: City Council

VIA: Deanna J. Santana, City Manager

FROM: Alex Andrade, Director of Economic Development & Strategic Initiatives

SUBJECT: 2025 Legislative Activity Update

BACKGROUND:

On May 18, 2021, the City Council approved the Legislative Advocacy Policy for the City of Milpitas. Its purpose is to establish clear guidelines for advancing City goals and positions through legislative review and advocacy at the regional, state, and federal levels of government and to provide guidance for City officials who serve on regional, state, and national boards, committees, and commissions when they are asked to review public policy matters and issues. The Legislative Advocacy Policy has governed the City’s legislative activity at the Federal and State levels since 2021.

In January 2023, the City contracted with Kiley & Associates for services that included tracking legislation and issues that were deemed important to the City, advocating or opposing legislation that significantly impacts the City, and engaging with State and Federal agencies to expedite reimbursement for expenditures, clarify administrative rulings, and advocate for funding requests. Kiley & Associates specializes in advocacy at the Federal level, and the ir subconsultant firm Gonsalves & Sons provide s advocacy services at the State level. On June 3, 2025, the City Council approved the Fiscal Year 2025 - 2026 Operating Budget, which included a budget reduction for the legislative support program . This resulted in the contract for Kiley & Associates and their subconsultant Gonsalves & Sons not being renewed. To continue advancing its legislative advocacy efforts, the City will leverage its existing resources and partnership with Santa Clara County’s legislative group, the League of California Cities, and the National League of Cities.

This Information Memorandum serves as an update on the City’s legislative activity during the 2025 calendar year. It i ncludes congressionally directed funding requests, state funding requests, legislative positions the City of Milpitas has taken, and new laws that affect the City of Milpitas.

ANALYSIS:

This Information Memorandum serves to provide the City Council with 2025 legislative season updates, which align with Legislative Advocacy Policy 4.4. The document covers the City of Milpitas’ advocacy of earmarked Federal and State funding and legislative positions, including preparation and issuance of letters of support and opposition to bills that are currently under consideration by the California Attachment B

MEMORANDUM

455 E. Calaveras Blvd., Milpitas, CA 95035 www.milpitas.gov Superior Customer Service  Open Communication  Integrity and Accountability  Trust and Respect  Recognition and Celebration Office of the City Manager

legislature and Governor . The funding request status described below is current as of September 29, 2025. Staff will provide subsequent updates as they are made available.

Funding Requests

The City can request funding for specific projects as a part of the Federal and State budgets each fiscal year. Portions of discretionary spending in the Federal and State budgets can be designated to these projects through advocacy from elected officials. Staff submitted a list of proposals to federal and state- level elected officials. The list of projects submitted was informed based on the priorities of Federal and State elected officials and based on conversations with their respective staff. Staff have been informed of which federal earmarks are being supported by the elected officials to whom they were submitted.

The State of California adopted a balanced budget for Fiscal Year 2025 -2026 in July; however, none of the City’s requests were included. The checkmarks in the table below denote that the project was submitted to the respective elected official. The green checkmarks illustrate that the application is being moved forward by the elected official.

Project Descriptions and Status Update

Jurgens Pump Station at Dixon Landing Park (Padilla, Schiff, Khanna) The facility pumps storm runoff into the Penitencia Creek from the northern part of the city. The pump station was designed for less than a ten -year storm event , where Dixon Landing Park is used as a Project Name United States
Senator Alex
Padilla
United States
Senator Adam
Schiff
United States
Representative Ro
Khanna
State Senator
Aisha Wahab
Assemblymember
Alex Lee
Jurgens Pump
Station at Dixon
Landing

Main Street
Revitalization &
Safety

Public Safety
Microgrid
Urban Search and
Rescue Vehicle

Milpitas SMART
Rent Relief

Unhoused Services

MEMORANDUM

455 E. Calaveras Blvd., Milpitas, CA 95035 www.milpitas.gov Superior Customer Service  Open Communication  Integrity and Accountability  Trust and Respect  Recognition and Celebration Office of the City Manager

detention area when the pump station is at full capacity. To provide a level of design protection and eliminate the periodic flooding within the park, a new station is required with a capacity of at least 243 cubic feet per second, which is 1.6 times larger than the existing station’s capacity. An order of magnitude estimate for design and construction is $15 million, with design estimated at $3 million. This project is identified as the highest priority project in the City’s adopted 2021 Storm Water Master Plan. The City’s earmark application of $3 million is to support the design phase of the project.

Senator Padilla and Adam Schiff’s Offices confirmed that the Jurgens Pump Station funding request has been submitted to the Senate Appropriations Subcommittees on Energy and Water. Staff is currently working with both Senators’ offices to ensure that this project makes it into the Senate bill.

Representative Khanna’s Office confirmed that the Jurgens Pump Stations funding request was submitted to the House Appropriations Subcommittee on Energy and Water. However, the project was ultimately not included in the House of Representatives’ Energy and Water Development and Related Agencies Appropriations Act, 2026 bill.

Main Street Revitalization and Safety (Khanna)
The application requested funding to extend beautification upgrades from North Main Street to South Main Street’s historic core. This includes the installation of tree grates, historic wayfinding signage, new lighting (replacements of lights), and other fixtures that distinguish Main Street as a special district in Milpitas. The improvements will benefit the pedestrian experience in the area by furthering placemaking and advancing the economic development goals of the Gateway -Main Street Specific Plan. The City’s Community Project Funding request application was for all or a portion of $1.9 million to support Main Street Revitalization and Safety.

Representative Khanna’s Office confirmed that the Main Street Revitalization funding request was submitted to the House Appropriations Subcommittee on Transportation, Housing, and Urban Development. This funding request was reduced to $250,000 in the House of Representatives Appropriations Committee’s draft bill and is the result of both last year’s application and this year’s application.

Main Street Revitalization and Safety (Lee)
The City submitted a funding request for the same project at the Federal level, but requested a lower dollar amount from the State. State funding is for extending beautification upgrades from North Main Street to South Main Street’s historic core. This inc ludes the installation of tree grates, historic wayfinding signage, new lighting (replacements of lights), and other fixtures that distinguish Main Street as a special district in Milpitas. The improvements will benefit the pedestrian experience in the are a by furthering placemaking and advancing the economic development goals of the Gateway -Main Street Specific Plan. The City’s funding application amount equaled $1.5 million to support the implementation of the proposal. The funding request was not included in the State’s Fiscal Year 2026 Budget.

MEMORANDUM

455 E. Calaveras Blvd., Milpitas, CA 95035 www.milpitas.gov Superior Customer Service  Open Communication  Integrity and Accountability  Trust and Respect  Recognition and Celebration Office of the City Manager

Public Safety Microgrid (Padilla, Schiff, Khanna)
The project consists of installing a solar-microgrid-battery system at the facility housing the City’s Police Station, 911 Call Center, Public Works, and IT Departments. This project ensures these critical facilities can operate during power outages and reduces daily greenhouse gas emissions. The system is expected to generate nearly 100% of the facility’s energy needs. This project will serve as a model for other public safety agencies and businesses. The City’s earmark application is for $4.5 million.

Senator Padilla and Senator Schiff’s O ffices have confirmed that the Public Safety Microgrid funding request has been submitted to the Senate Appropriations Subcommittee on Transportation, Housing, and Urban Development, and Related Agencies.

Representative Khanna’s Office communicated that this project would not advance for appropriations.

Urban Search and Rescue Vehicle (Padilla, Schiff)
In 2000, the Milpitas Fire Department acquired a heavy rescue apparatus (USAR-86). The primary mission of a heavy rescue is to provide the Fire Department with a multifunction apparatus that can carry and rapidly deploy the thousands of pounds of heavy rescue equipment required to manage the variety of Special Operations and Technical Rescue Incidents that an urban “all hazards” F ire Department can be expected to respond to. The current equipment is at the end of its useful life. The City has allocated nearly $400,000 for this equipment. The City’s application requested support for all or a portion of the remaining funding, $1.4 million, necessary to purchase the new equipment.

Senator Padilla’s Office has confirmed that this project was submitted to the Senate Appropriations Subcommittee on Transportation, Housing, and Urban Development, and Related Agencies.

Milpitas SMART (Wahab, Lee)
The City’s application requested continuation funding for the City of Milpitas SMART program. SMART is an ongoing program that provides micro -transit connection services throughout Milpitas. It operates similarly to other ride-hailing services and is a point-to-point service, offering rides from any virtual stop to another virtual stop within Milpi tas. This service carries an average of 213 riders per weekday, primarily catering to less mobile populations, including seniors, the disabled, low -income individuals, and students. These populations make up 70% of the program’s ridership. If approved, the funding would allow the service to continue for an additional 18 months. This City’s funding application amount is $3 million to support the implementation of the proposal. The funding request was not included in the State’s Fiscal Year 2026 Budget.

Rent Relief (Wahab, Lee)

MEMORANDUM

455 E. Calaveras Blvd., Milpitas, CA 95035 www.milpitas.gov Superior Customer Service  Open Communication  Integrity and Accountability  Trust and Respect  Recognition and Celebration Office of the City Manager

The City’s application requested c ontinuation funding for the City of Milpitas’ rent relief program (approximately $700,000 per year). Milpitas households at or below 120% of the Area Median Income (AMI) are eligible to receive up to $5,000 per calendar year for rental assistance. Two hundred eleven households accessed the program in FY2024. This City’s funding application amount is $2.1 million to support the Rent Relief program. The funding request was not included in the State’s Fiscal Year 2026 Budget.

Unhoused Services (Wahab, Lee)
The City’s application requested continuation of funding for homeless services , such as homeless outreach and case management (approximately $200,000) and weekly mobile shower and laundry services (approximately $50,000 per year). A discontinuation of this program would hinder the City’s ability to respond to reports of homeless encampments and assistance for basic human needs. This City’s funding application was $750,000 to support the Unhoused Services program. The funding request was not included in the State’s Fiscal Year 2026 Budget.
2025 Legislative Action Positions

Per the City legislative policy, the City Manager’s Office coordinates with the Mayor to identify state bills in their early stages that are likely to have an impact on Milpitas. Per Legislative Advocacy Policy on Procedures, 4.3 (1.1.2), the Mayor or City Manager may sign a letter supporting or opposing legislation on behalf of the City if the proposed legislation is generally consistent with the City’s Legislative Guiding Principles. The City has officially taken positions on twelve bills during the 2025 legislative season through support and opposition letters from Mayor Montano. The chart below summarizes these positions and their status in the State’s legislative process. Please see the 2024 Legislative Season Report for measures that the City took positions on in 2024.

Item
No.

Measure Measure Title Measure Description City
Position
Primary
Legislative
Guiding Principle
1 SB 456
(Ashby)
Contractors:

Exemptions:

Muralists
SB 456 provides an exemption for
muralists from the contractor licensing
requirement. The bill is headed to the
Governor’s Office for consideration.

Support Promote
Livability and
Environmental
Stewardship
2 SB 79
(Wiener)
Housing
Development:

Transit-Oriented
Development
SB 79 would override the City of
Milpitas’ Housing Element by largely
exempting housing development
projects near transit stops from the
City’s zoning ordinance. The bill is
headed to the Governor’s Office for
consideration.

Oppose Protect Local
Control

MEMORANDUM

455 E. Calaveras Blvd., Milpitas, CA 95035 www.milpitas.gov Superior Customer Service  Open Communication  Integrity and Accountability  Trust and Respect  Recognition and Celebration Office of the City Manager

3 AB 996
(Pellerin)
Public Resources:

Sea Level Rise Plans
AB 996 would provide support to local
governments in their development of a
sea level rise plan. The Bill is currently
with the Assembly Committee on
Appropriations.

Support Promote
Livability and
Environmental
Stewardship
4 AB 650
(Papan)
Planning and
Zoning: Housing
Element: Regional
Housing Needs
Allocation

AB 650 seeks to improve the housing
element update process by allowing
local governments to begin six months
earlier and requiring clearer guidance
from HCD, addressing timing and clarity
issues experienced during the 6
th RHNA
cycle.

Support Support efforts to
create affordable
housing

5 AB 262
(Caloza)

California Individual
Assistance Act

AB 262 proposes the California
Individual Assistance Act to provide
swift financial aid to individuals, local
agencies, and community organizations
after emergencies that fall short of
federal disaster aid criteria,
empowering the CalOES Director to
prioritize rebuilding critical
infrastructure in hard-hit communities.

Support Support efforts to
keep Milpitas
safe

6 AB 476
(Gonzalez)
Enhanced
Enforcement
Against Copper
Wire Theft

AB 476 seeks to strengthen
enforcement against copper wire theft
by equipping authorities with tools to
deter and prosecute offenders, thereby
protecting critical public infrastructure
and ensuring the safety of essential
services.

Support Support efforts to
keep Milpitas
safe

7 AB 846
(Connolly)

Endangered
Species: Incidental
Take: Wildfire
Preparedness
Activities

AB 846 establishes a voluntary,
streamlined process for local agencies
to gain California Department of Fish
and Wildlife approval for wildfire
preparedness programs, enabling
timely vegetation management in fire-
prone areas while ensuring compliance
with environmental laws
Support Promote livability
and
environmental
stewardship

8 SB 16
(Blakespear)

Ending Street
Homelessness Act

SB 16 imposes new requirements on
the Homeless Housing, Assistance, and
Prevention (HHAP) program by
mandating that newly constructed
interim housing be included in regional
Oppose Protect local
control

MEMORANDUM

455 E. Calaveras Blvd., Milpitas, CA 95035 www.milpitas.gov Superior Customer Service  Open Communication  Integrity and Accountability  Trust and Respect  Recognition and Celebration Office of the City Manager

housing needs allocations for acutely
low-income households, creating a
state-mandated local program amid
budget cuts and limited long-term
funding.
9 SB 346
(Durazo)

Local Agencies:

Transient
Occupancy Taxes:

Short-term Rental
Facilitator

SB 346 strengthens local enforcement
of transient occupancy taxes (TOT) on
short-term rentals by granting cities
access to property information and
audit authority, addressing inconsistent
tax collection and unlicensed unit
oversight.

Support Protect and
increase local
funding

10 SB 445
(Wiener)

Transportation
Projects: Permitting

SB 445 introduces a state permitting
process that limits local governments'
authority over public infrastructure by
imposing strict deadlines and shifting
decision-making power, potentially
resulting in automatic approvals
without adequate local input or safety
oversight.

Oppose Protect local
control

11 SB 454
(McNerney)
State Water
Resources Control
Board: PFAS
Mitigation Program

SB 454 establishes the Per- and
Polyfluoroalkyl Substances (PFAS)
Mitigation Fund to support local water
agencies in covering treatment costs
and meeting PFAS standards, using
existing and future nonstate, federal,
and private funding to ensure safe
drinking water.

Support Pursue or retain
federal and state
funding for key
efforts

Promote livability
and
environmental
stewardship
12 SB 707
(Durazo)
Open Meetings:

Meeting and
Teleconference
Requirements
SB 707 is a bill that sets standards of
openness and dictates the precise
operational details of how meetings
must be conducted.

Oppose Protect local
control

Support efforts to
keep Milpitas
safe

NEXT STEPS:

Staff will provide a report on the latest 2025 legislative season activities, impacts of the One Big Beautiful Bill Act on the City and local economy, and the California Fiscal Year 2026 Budget on non-land

MEMORANDUM

455 E. Calaveras Blvd., Milpitas, CA 95035 www.milpitas.gov Superior Customer Service  Open Communication  Integrity and Accountability  Trust and Respect  Recognition and Celebration Office of the City Manager

use impacts, primarily focused on Medi-Cal, homelessness, and housing-related topics, at an upcoming City Council meeting.

October 3, 2025

Subject: Important Update: Potential Non-Receipt of CDBG Funds This Fiscal Year

Dear Subrecipient,

We are writing to inform you of an important update regarding the City of Milpitas’ Fiscal Year 2025-2026 (FY 25-26) CDBG entitlement funding which was recommended for allocation to various programs and services as part of Item 16 at the June 3, 2025 meeting of the Milpitas City Council. The City recently received the new and revised United States Department of Housing and Urban Development (HUD) Federal Award Grant Agreement (Agreement) which must be signed before the City can receive, and distribute, the FY 25-26 entitlement funding. The Agreement introduces new policies with unclear compliance requirements. Without further guidance, the City is unable to confidently sign the agreement with these terms at this time. As a result, there is a possibility that you may not receive your expected FY 25-26 CDBG entitlement funds from the City of Milpitas as previously anticipated. We recognize that this uncertainty may affect your planning and operations, and we wanted to notify you as early as possible.

As a reminder, reimbursable activities can only occur after an agreement has been executed between the City and a subgrantee. Please be aware that if you choose to use funds for activities or projects in Milpitas prior to completion of an executed agreement, you do so at your own risk. These expenses may not be reimbursed, including if the City ultimately does not receive FY 25-26 entitlement funding from HUD.

We recommend that you exercise caution and carefully consider this risk in your financial decisions. We will keep you informed of any updates or confirmations regarding funding as soon as more information becomes available.

FY 25-26 CDBG Entitlement
Funding, City of Milpitas
October 3, 2025

2 If you have any questions please contact Matt Cano at 408-890-8065 through October 10th. After October 10th, please contact Michelle Silva at 408-586-3244. Thank you for your understanding and cooperation.

Matt Cano
Assistant City Manager
City of Milpitas

Matt
Cano
Digitally signed
by Matt Cano
Date: 2025.10.03
12:25:00 -07'00'

CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: Report on Violations of the City’s Code of Conduct, Council Handbook, Open Government Ordinance, and Municipal Code (Staff Contact: Deanna J. Santana, City Manager, 408-586-3050)
Category: Leadership and Support Services
Meeting Date: 10/21/2025
Recommendation: Discuss violations and determine manner in which the Council will hold one another accountable consistent with the Council Code of Conduct and other applicable rules and policies.

The City of Milpitas has a Code of Conduct, Council Handbook, Municipal Code, and various laws that establish rules and regulations for a Councilmember’s conduct, authority and, overall, how to perform the work of an elected official. The Council Code of Conduct specifically states that the Council will “respect the line between policy and administration” and “hold one another accountable to comply with this Code of Conduct.”

In accordance with the above, the purpose of this memo is to formally report to the Council that there has been a series of violations by Councilmember Evelyn Chua and allow for the Council to discuss its Code of Conduct and determine next steps. I am delayed in sharing this information because I have been coordinating this public report with the Acting City Attorney who issued an attorney-client memorandum on October 8, 2025.

BACKGROUND:

During the week of August 24, 2025, Councilmember Chua took several actions in violation of the Code of Conduct, Council Handbook, and Municipal Code when an Office Specialist was directed to schedule a Special City Council Closed Session meeting to interview a city attorney candidate with the full Council in attendance.

In the process of trying to schedule this meeting, Councilmember Chua did not consult with the appropriate staff responsible for the City’s noticing requirements and directed an Office Specialist that the meeting needed to be confidential without any other staff involvement, to poll the Council for availability, and reserve a room for this Council meeting (Exhibit 1).

In California, when a Councilmember directs staff to schedule a meeting that is not legally noticed, it can lead to a violation of the Ralph M. Brown Act--the state's open meeting law. The Act prohibits secret meetings and requires that the public be given notice and an opportunity to participate in local government. A Councilmember who violates these rules can face both civil and criminal penalties. Please see below for more information about Brown Act Violations:

Intentional violation:
• A councilmember who intentionally acts in violation of the Brown Act to deprive the public of information is guilty of a misdemeanor.
• Illegal action: The Brown Act requires local agencies to hold meetings in public and post a proper agenda for special meetings at least 24 hours in advance. If a special meeting is called without this notice, any decision made during that meeting can be declared void by a court.
• Subverting the process: The Brown Act applies to any gathering of a majority of a legislative body to "hear, discuss or deliberate" on matters within its jurisdiction. Directing staff to subvert the public notice process to conduct a meeting in secret is a serious violation of the act's mandate for transparency.

Civil and administrative penalties:
• Voiding the action: Any action taken during a meeting that violates the Brown Act can be challenged in court and declared null and void.
• Legal fees: The city could be sued to invalidate the action, with the agency responsible for paying the legal costs and attorney's fees if the challenge is successful.