Milpitas City Council
February 3, 2026

February 3, 2026 Milpitas City Council Agenda Page 1

REGULAR MEETING OF THE MILPITAS

CITY COUNCIL

AGENDA
TUESDAY, FEBRUARY 3, 2026
CITY COUNCIL CHAMBER, 455 E. CALAVERAS BLVD, MILPITAS, CA 6:00 PM (CLOSED SESSION)
7:00 PM (PUBLIC BUSINESS)

For assistance in the following languages, you may call:

Đối với Việt Nam, gọi 408-586-2400
Para sa Tagalog, tumawag sa 408-586-3051
Para español, llame 408-586-3072

* To access written translation during the meeting, scan the QR Code.

The City Council meeting is held in the City Council Chamber at City Hall, 455 E. Calaveras Blvd., Milpitas and via teleconference/Zoom webinar.

Councilmember Hon Lien will participate remotely from:
35 Che Lan Vien St., Bac My An, Ngu Hanh Son, Da Nang, Vietnam Conference Room
Pursuant to California Government Code Section 54953(b)

You may watch the Council meeting without providing public comment by accessing it via links here.

Meeting shall be livestreamed - Go to:

Facebook: https://www.facebook.com/CityofMilpitas/
YouTube: https://www.milpitas.gov/youtube
Web Streaming: https://www.milpitas.gov/webstreaming

PUBLIC COMMENT INSTRUCTIONS
Oral public comments may only be provided live during the City Council meeting in person, unless the City Council approves remote public comment. All comments provided shall be limited to three minutes or less as determined by the Mayor. All members of the public will be limited to one comment per agenda item, and one comment for non-agenda items. Members of the public may submit written comments by email to [email protected] The meeting will be streamed via Zoom for viewing purposes only unless the City Council approves remote public comment. To watch via Zoom, please register at:
https://ci-milpitas-ca-gov.zoom.us/webinar/register/WN_DGRnfwuZRqGi7vLF4RFh-A NOTE: If a member of the public wishes to share any presentation materials for Council consideration, they must be submitted to the Clerk’s Office by email to [email protected] by 12:00 p.m. on the day of the meeting. No presentations will be accepted in person in the Council Chambers.

MILPITAS CITY COUNCIL CODE OF CONDUCT
• Be respectful and courteous (words, tone, and body language). • Model civility.
• Avoid surprises.
• Praise publicly and criticize privately.
• Focus on the issue, not the person.
• Use electronic devices appropriately while on the Council dais. • Disclose conflicts of interest and affiliations related to agenda items. • Separate governing from campaigning.
• The Council speaks with one voice after making policy on issues. • Respect the line between policy and administration.
• Council will hold one another accountable to comply with this Code of Conduct.

February 3, 2026 Milpitas City Council Agenda Page 2

CALL MEETING TO ORDER by Mayor and ROLL CALL by City Clerk (6:00 PM)

ADJOURN TO CLOSED SESSION
(a) PUBLIC EMPLOYEE APPOINTMENT AND HIRING
Pursuant to Government Code Section 54957(b)(1)
Employee Position: City Attorney
(b) CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency’s Designated Representative(s): Jared Hernandez, Acting City Manager; and Matt Cano, Assistant City Manager
Employee Organization(s): Unrepresented City Attorney
CLOSED SESSION ANNOUNCEMENT:

Report on action taken in Closed Session, if required per Government Code Section 54957.1, including the vote or abstention of each member present.

PLEDGE OF ALLEGIANCE
INVOCATION (Councilmember Lien)

PRESENTATIONS

PUBLIC FORUM
Members of the public are invited to speak on any item that does not appear on today’s agenda. Comments will be limited to three minutes or less at the Mayor’s discretion. When called to speak, you are encouraged to state your name for the record.

As an item not listed on the agenda, no action can be taken, however the City Council may instruct the City Manager to place the item on a future meeting agenda.

ANNOUNCEMENT OF CONFLICT OF INTEREST AND CAMPAIGN CONTRIBUTIONS

READING OF THE CITY COUNCIL CODE OF CONDUCT

APPROVAL OF AGENDA

CONSENT CALENDAR
Consent calendar items are considered to be routine and will be considered for adoption by one motion. There will be no separate discussion of these items unless a City Councilmember, member of the audience or staff requests the Council to remove an item from (or be added to) the consent calendar. Any person desiring to speak on any item on the consent calendar should ask to have that item removed from the consent calendar.

C1. Receive City Council Calendar of Meetings (Staff Contact: Suzanne Guzzetta, City Clerk, 408- 586-3001)
Recommendation: Receive City Council Calendar of Meetings for February 2026.

C2. Approve City Council Meeting Minutes (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586- 3001)
Recommendation: Approve City Council Meeting minutes of December 9, 2025, January 12, 20, and 23, 2026.

February 3, 2026 Milpitas City Council Agenda Page 3

C3. Receive the Preview List of Anticipated Items for the Next Regular City Council Meeting (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Recommendation: Receive the list of anticipated agenda items for the next regular City Council meeting.

C4. Receive and Review the List of Agenda Items Requested by City Councilmembers (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Recommendation: Receive the list of items that have been requested by City Councilmembers and received consensus in previous meetings to date.

C5. Consider Recommendations from Mayor Montano for Appointments to City Commissions (Contact: Suzanne Guzzetta, City Clerk, 408-586-3024)
Recommendation: Receive Mayor Montano's recommendations and approve and confirm recommendations for appointments to City Commissions.

C6. Authorize the City Manager, or Designee, to Execute an Amendment to the Software License Agreement with OpenGov, Inc. for eProcurement Software (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111)
Recommendation: Authorize the City Manager, or designee, to execute an amendment to the Software License Agreement with OpenGov, Inc. for eProcurement Software to extend the Agreement for an additional five years through February 28, 2031 and add $57,996 for a revised contract in an amount not-to-exceed of $156,996, subject to the appropriation of funds.

C7. Set a Public Hearing for March 3, 2026, and Adopt a Resolution Declaring Weeds on Specific Properties to be a Public Nuisance (Staff Contact: Arthur Belton, Deputy Chief/Fire Marshal, 408-586-3384)
Recommendation: Set a public hearing for March 3, 2026; and adopt a resolution declaring weeds on specific properties to be a public nuisance.

C8. Adopt a Resolution to Approve and Authorize the City Manager, or Designee, to Execute the Agreement under the Fiscal Year 2024 Safe Streets and Roads for All Grant Program and Any Amendments with the United States Department of Transportation Federal Highway Administration (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602; and Michael Silveira, City Engineer, 408-586-3303)
Recommendation: Adopt a resolution to approve and authorize the City Manager, or designee, to execute the Fiscal Year 2024 Safe Streets and Roads for All (SS4A) Grant Funding Agreement and any amendments with the United States Department of Transportation’s Federal Highway Administration.

COMMUNITY DEVELOPMENT

9. Approve the 2022 and 2023 Funding Application to the Permanent Local Housing Allocation Program, Authorize Receipt of the Grant, and Certify to the California Department of Housing and Community Development Compliance with Program Requirements (Staff Contact: Matt Cano, Assistant City Manager, 408-586-3275; and Sarah Balcha, Senior Administrative Analyst, 408-586-3268)
Recommendation: (1) Approve the 2022 and 2023 funding application to the Permanent Local Housing Allocation for Unhoused Outreach (PLHA) program; (2) Authorize the receipt of the PLHA grant; and

February 3, 2026 Milpitas City Council Agenda Page 4

(3) Certify to the California Department of Housing and Community Development compliance with the PLHA program requirements.

LEADERSHIP AND SUPPORT SERVICES

10. Review Fiscal Year 2025-26 Mid-Year Report, Approve FY2025-26 Mid-Year Budget Amendments, Adopt a Resolution Amending Resolution No. 1626, the Classification Plan, to Approve and Adopt the Pay Schedule titled “New Job Classifications/Salary Table" (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111) Recommendation: (1) Review Fiscal Year 2025-26 Mid-Year Report; (2) Approve FY2025-26 Mid-Year Budget Amendments; and (3) Adopt a resolution amending Resolution No. 1626, the Classification Plan, to approve and adopt the pay schedule titled “New Job Classifications/Salary Table” and amend budgeted allocated positions.

ANNOUNCEMENTS AND FUTURE AGENDA ITEMS
Members of the City Council or City Manager may make brief announcements at this time. Members of the City Council may also suggest future agenda items. For future agenda items, the City Council shall not debate the topic or engage in discussion but shall simply state a “yes” or “no” as whether to move the item forward. If a majority of the City Council agrees to move the item forward, the City Manager shall place the item on a future agenda.

ADJOURNMENT

KNOW YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions and other City agencies exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and City operations are open to the people’s review. For more information on your rights under the Open Government Ordinance or to report a violation, contact the City Attorney’s office at Milpitas City Hall, 455 E. Calaveras Blvd., Milpitas, CA 95035 e-mail: [email protected] / Phone: 408-586-3040

The Open Government Ordinance is codified in the Milpitas Municipal Code as Title I Chapter 310 and is available online at the City’s website www.milpitas.gov by selecting the Milpitas Municipal Code link.

Materials related to an item on this agenda submitted to the City Council after initial distribution of the agenda packet are available for public inspection at the City Clerk’s office at Milpitas City Hall, 3rd floor 455 E. Calaveras Blvd., Milpitas and on City website. City Council agendas and related materials can be viewed online: www.milpitas.gov/government/council/agenda_minutes.asp (select meeting date)

APPLY TO SERVE ON A CITY COMMISSION
Commission application forms are available online at www.milpitas.gov or at Milpitas City Hall.

Contact the City Clerk’s Office at 408-586-3001 for more information.

If you need assistance, per the Americans with Disabilities Act, for any City of Milpitas public meeting, please call the City Clerk at 408-586-3001 or send an e-mail to [email protected] prior to the meeting. You may request a larger font agenda.

Milpitas City Council Calendar
February 2026

Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2
7:00 PM-Parks, Recreation & Cultural
Resources Commission (EC)

3 6:00 PM-Closed Session
7:00 PM-City Council

4 12:00 PM-Santa Clara Valley Water
District - Water Commission (CM)
2:00 PM-Santa Clara VTA Monthly
Briefing - Northeast Group (CM)
(Santa Clara)
5:30 PM-Veterans Commission (GB)
6:30 PM-Community Housing
Commission (EC)

5 5:30 PM-Milpitas Chamber of
Commerce Board (GB)
5:30 PM-Santa Clara VTA Board of
Directors (CM)

6 7

8 9
4:30 PM-Economic Development and
Trade Commission (WL)

10 4:00 PM-Special City Council -

CANCELLED

11 4:30 PM-City Council Finance
Subcommittee (CM/EC)
7:00 PM-Silicon Valley Clean Energy
Board of Directors (GB) (Sunnyvale)
7:00 PM-Planning Commission

12 4:00 PM-Treatment Plant Advisory
Committee (CM) (San Jose)
4:00 PM-Santa Clara VTA Policy
Advisory Committee (EC)
6:00 PM-Youth Advisory Commission
(HL)
7:00 PM-Cities Assoc of SCC (CM)

13 14

15 16

PRESIDENT’S DAY

CITY HALL CLOSED

17 6:00 PM-Closed Session
7:00 PM-City Council

18 6:00 PM-Energy and Environmental
Sustainability Commission (EC)

19 20

21 22

23 24
1:30 PM-Senior Advisory Commission
(HL)

25 5:30 PM-Cities Assoc. of SCC -
Recycling and Waste Reduction
Commission (CM)

26 27

28 January 2026

S M T W T F S
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31

March 2026

S M T W T F S
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31

December 9, 2025 Milpitas City Council Minutes Page 1

SPECIAL MEETING OF THE MILPITAS

CITY COUNCIL

MINUTES
TUESDAY, DECEMBER 9, 2025

The City Council of the City of Milpitas convened in a Special Meeting of the Milpitas City Council on December 9, 2025, in the Milpitas Community Center, 457 E. Calaveras Blvd, Milpitas, CA.

CALL MEETING TO ORDER by Mayor and ROLL CALL by City Clerk Mayor Montano called the Regular City Council meeting to order at 6:06 PM. Roll Call was taken by City Clerk Guzzetta.

PRESENT: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
ABSENT: None

PLEDGE OF ALLEGIANCE
Mayor Montano led the Pledge of Allegiance.

ANNOUNCEMENT OF CONFLICT OF INTEREST AND CAMPAIGN CONTRIBUTIONS Acting City Attorney Christopher Creech asked each member if they had any financial or personal conflicts of interest related to items on the agenda. All members indicated they had none. The City Attorney noted that campaign contribution disclosures were not needed as there were no development projects or contracts on the agenda.

READING OF THE CITY COUNCIL CODE OF CONDUCT
Mayor Montano read the City Council Code of Conduct.

APPROVAL OF AGENDA
After discussion, motion: to approve the agenda

Motion/Second: Councilmember Chua / Vice Mayor Barbadillo Motion carried by the following:

AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None

AGENDA ITEMS

1. Small Cell Facility Meeting
Assistant City Manager Matt Cano led the presentation on small cell wireless facilities being installed throughout Milpitas. The staff presentation included explanations about what small cells are, the regulatory framework governing their installation, and the city's limited authority over their deployment.

Acting City Attorney Creech explained that federal preemption prevents cities from prohibiting these facilities in residential areas or regulating them based on RF emissions concerns. He cited examples of other cities that had attempted restrictions but were forced to comply with federal law.

December 9, 2025 Milpitas City Council Minutes Page 2

There were the following public speakers:

1. Kaveri

2. Alex Li

3. Linda Jiang

4. Sunny

5. Robert Chapman

6. Gwan Alisantosa

7. Ben Tom

8. Priti Surti

9. Naresh Bansal

10. Juyoung Yoon

11. Dipak Awasthi

Crown Castle's representative Michael Cintron explained that small cell locations are determined by network needs, are designed to comply with all regulations, and undergo engineering analysis to ensure safety.

Council members acknowledged residents' concerns and discussed possible improvements to the notification process. Vice Mayor Barbadillo emphasized the need for compromise and better communication with residents.

The Council received the presentation and public feedback. Staff committed to improving notification procedures and updating the city's FAQ page to address residents' questions.

ADJOURNMENT
Mayor Montano adjourned the meeting at 7:23 PM.

Draft meeting minutes submitted by City Clerk, Suzanne Guzzetta

January 12, 2026 Milpitas City Council Minutes Page 1

SPECIAL MEETING OF THE MILPITAS

CITY COUNCIL

MINUTES
MONDAY, JANUARY 12, 2026

The City Council of the City of Milpitas convened in a Special Meeting of the Milpitas City Council on January 12, 2026, in the City Council Chamber, 455 E. Calaveras Blvd, Milpitas, CA, and via teleconference/Zoom webinar.

CALL MEETING TO ORDER by Mayor and ROLL CALL by City Clerk Mayor Montano called the Regular City Council meeting to order at 4:00 PM. Roll Call was taken by City Clerk Guzzetta.

PRESENT: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
ABSENT: None

PLEDGE OF ALLEGIANCE
The City Council recited the Pledge of Allegiance.

PUBLIC FORUM
There were no public speakers.

ANNOUNCEMENT OF CONFLICT OF INTEREST AND CAMPAIGN CONTRIBUTIONS Acting City Attorney Creech asked the Mayor and City Councilmembers if they had any personal conflicts of interest. By roll call, there were no conflicts of interest.

READING OF THE CITY COUNCIL CODE OF CONDUCT
Mayor Montano read the City Council Code of Conduct.

APPROVAL OF AGENDA
After discussion, motion: to approve the agenda.

Motion/Second: Councilmember Chua / Vice Mayor Barbadillo by the following:

AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None

ADJOURN TO CLOSED SESSION
City Attorney Creech briefed the City Council.

There were no public speakers.

The City Council adjourned to Closed Session at 4:04 PM.

January 12, 2026 Milpitas City Council Minutes Page 2

(a) PUBLIC EMPLOYEE APPOINTMENT AND HIRING
Pursuant to Government Code Section 54957(b)(1)
Employee Position: City Attorney
CLOSED SESSION ANNOUNCEMENT:

Vice Mayor Barbadillo left the meeting at 5:28 PM.

The City Council reconvened at 5:33 PM. Acting City Attorney Creech had no report out.

ADJOURNMENT
Mayor Montano adjourned the meeting at 5:34 PM.

Draft meeting minutes submitted by City Clerk, Suzanne Guzzetta

January 20, 2026 Milpitas City Council Minutes Page 1

REGULAR MEETING OF THE MILPITAS

CITY COUNCIL

MINUTES
TUESDAY, JANUARY 20, 2026

The City Council of the City of Milpitas convened in a Regular Meeting of the Milpitas City Council on January 20, 2026, in the City Council Chamber, 455 E. Calaveras Blvd, Milpitas, CA, and via teleconference/Zoom webinar.

CALL MEETING TO ORDER by Mayor and ROLL CALL by City Clerk Mayor Montano called the Regular City Council meeting to order at 6:02 PM. Roll Call was taken by City Clerk Guzzetta.

PRESENT: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
ABSENT: None

ADJOURN TO CLOSED SESSION
Acting City Attorney Creech briefed the City Council. There were no public comments. The City Council adjourned to Closed Session at 6:03 PM.
(a) CONFERENCE WITH LEGAL COUNSEL
Pursuant to Government Code Section 54956.9(d)(4)
Anticipated Litigation: City as Plaintiff
CLOSED SESSION ANNOUNCEMENT:

The City Council reconvened in open session at 7:04 PM. Acting City Attorney Creech had nothing to report out from Closed Session.

PLEDGE OF ALLEGIANCE
Councilmember Chua led the Pledge of Allegiance.

INVOCATION
Councilmember Lam provided the invocation.

PRESENTATIONS
Mayor Montano, joined by the Milpitas City Council, presented certificates of recognition to individuals who contributed to the Milpitas José Estevez Library mural project.

PUBLIC FORUM
There were the following public speakers.

1. Jack Lin

2. Rob Means

3. Joe Lowry

4. Kaveri

5. Alex Li

January 20, 2026 Milpitas City Council Minutes Page 2

6. Milton Cadena

7. Arzhang Kalbali

ANNOUNCEMENT OF CONFLICT OF INTEREST AND CAMPAIGN CONTRIBUTIONS Acting City Attorney Creech asked the Mayor and City Councilmembers if they had any personal conflicts of interest. By roll call, there were no conflicts of interest. Acting City Attorney Creech asked the Mayor and City Councilmembers if they had any reportable campaign contributions. By roll call, there were no reportable campaign contributions.

READING OF THE CITY COUNCIL CODE OF CONDUCT
Vice Mayor Barbadillo read the City Council Code of Conduct.

APPROVAL OF AGENDA
After discussion, motion: to approve the agenda, moving Item 11 to be heard immediately after the approval of the agenda.

Motion/Second: Councilmember Chua / Councilmember Lien
Motion carried by the following:

AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None

LEADERSHIP AND SUPPORT SERVICES

11. Adopt a Resolution to Appoint Acting City Manager (Staff Contact: Matt Cano, Assistant City Manager, 408-586-3012)
Assistant City Manager Cano introduced the item and presented the staff recommendation.

There were the following public speakers:

1. Rob Means

After discussion, motion: to adopt Resolution No. 9468 appointing Jared Hernandez as Acting City Manager and providing acting pay effective on adoption and continuing until the appointment of an interim or permanent City Manager or until the City Council takes further action..

Motion/Second: Councilmember Chua / Councilmember Lien Motion carried by the following:

AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None

CONSENT CALENDAR
After discussion, motion: to approve the Consent Calendar.

Motion/Second: Vice Mayor Barbadillo / Councilmember Chua Motion carried by the following:

AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None

January 20, 2026 Milpitas City Council Minutes Page 3

1. Receive City Council Calendar of Meetings (Staff Contact: Suzanne Guzzetta, City Clerk, 408- 586-3001)
Received City Council Calendar of Meetings for January and February 2026.

2. Approve City Council Meeting Minutes (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586- 3001)
Approved City Council Meeting minutes of January 12 and 13, 2026.

3. Receive the Preview List of Anticipated Items for the Next Regular City Council Meeting (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Received the list of anticipated agenda items for the next regular City Council meeting.

4. Receive and Review the List of Agenda Items Requested by City Councilmembers (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Received the list of items that have been requested by City Councilmembers and received consensus in previous meetings to date.

5. Consider Recommendations from Mayor Montano for Appointments to City Commissions (Contact: Suzanne Guzzetta, City Clerk, 408-586-3024)
Received Mayor Montano's recommendations and approve and confirm the following recommendations for appointments to City Commissions:

Community Housing Commission:

1. Appoint Jack Lin to a term ending January 2029

2. Appoint Vinod Garg to a term ending January 2029

3. Reappoint Armilyn Quijano to a term ending January 2029

4. Reappoint Suraj Viswanathan to a term ending January 2029

5. Appoint Raymond Fuentes as Alternate No. 1 with a term ending January 2029

Economic Development and Trade Commission:

1. Appoint Robert Jung as the MUSD Representative to a term ending April 2028.

Veterans Commission:

1. Appoint Bill Chuan as Alternate No. 2 with a term ending March 2029

6. Adopt a Resolution Accepting Completed Public Improvements and Authorizing a Bond Reduction and Release for the Holiday Inn and Springhill Suites Hotel Projects at 1100 and 1201 Cadillac Court (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602; and Michael Silveira, City Engineer, 408-586-3303)
Adopted Resolution No. 9469 to (1) accept the completed public improvements; (2) approve a reduction in the faithful performance bond to $55,397; and (3) authorize the City Engineer to release the performance bond after the one-year warranty period without further City Council action, provided all required warranty work has been completed to the satisfaction of the City Engineer for the Holiday Inn and Springhill Suites Hotel Projects at 1100 and 1201 Cadillac Court.

7. Authorize the City Manager, or Designee, to Execute a Purchase Order with Good Guard Security, Inc. for After-Hours Security Services at the Milpitas José Estevez Library (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111; and Christian Di Renzo, Public Works Director, 408-586-2602)

January 20, 2026 Milpitas City Council Minutes Page 4

Adopted Resolution No. 9470 to authorize the City Manager, or designee, to execute a purchase order with Good Guard Security, Inc. to provide after-hours security services at the Milpitas José Estevez Library for one-year term and an amount not-to-exceed $105,000, subject to the appropriation of funds.

8. Authorize the City Manager, or Designee, to Negotiate and Execute Agreements with Multiple Vendors for As-Requested Architectural and Engineering Services (Staff Contact: Luz Cofresí- Howe, Finance Director, 408-586-3111; and Christian Di Renzo, Public Works Director, 408-586- 2602)
Adopted Resolution No. 9471 authorizing the City Manager, or designee, to (1) negotiate and execute agreements with twelve (12) firms to provide as-requested architectural and engineering services for a total aggregate amount not to exceed $6,370,968 for a five-year term, subject to the appropriation of funds; (2) adjust the not-to-exceed amounts between awarded vendors as required; and (3) enter into negotiations with the next highest ranked vendor(s) in the event the City is unable to successfully negotiate and execute agreements in substantial accordance with the City’s standard terms and conditions in a timely manner with any of the 12 highest-ranking vendors.

9. Authorize the Assistant City Manager, or Designee, to Negotiate and Execute an Amendment to the Agreement with waterTALENT, LLC (Staff Contact: Luz Cofresí-Howe, Finance Director, 408- 586-3111; and Christian DiRenzo, Public Works, 408-586-2603) Authorized the Assistant City Manager, or designee, to negotiate and execute an amendment to the agreement with waterTALENT, LLC increasing the compensation by $105,000 for a revised total not to exceed amount of $195,000.

PUBLIC HEARINGS

10. Review Applications Received for the 2026-2027 Community Development Block Grant Annual Action Plan (Staff Contact: Matt Cano, Assistant City Manager, 408-586-3222) Assistant City Manager Cano introduced the item. Michelle SIlva presented the report.

Mayor Montano opened the public hearing

There were the following public speakers:

1. Michele Schroeder

2. Melanie Faure

3. Jonathan Darr

4. Marina Sanchez

5. Carole Conn

6. Cathy Weselby

7. Deanne Everton

8. Michael Thomas

9. Kal Zubair

Mayor Montano closed the public hearing.

Councilmember Chua questioned the Economic Development team about their two separate requests, learning that the technical assistance program would complement the grant program.

Councilmembers Chua and Lam inquired about the urgency of Terrace Gardens' safety equipment replacements. Councilmember Lam asked for details about the replacement pull cord systems.

January 20, 2026 Milpitas City Council Minutes Page 5

Councilmember Chua expressed concerns about the Upwards childcare provider support program, discussing how school district preschool programs have affected home childcare providers.

Vice Mayor Barbadillo expressed frustration that public services receive only 15% of the total CDBG funding, while capital projects claim a significantly larger portion. He inquired about possible methods to allocate funds differently within the program.

Mayor Montano asked staff to research and provide information on service providers with overlapping functions to inform better funding decisions and suggested that applicants disclose their financial reserves as part of the application process.

Housing Commissioner Oscar De Leon addressed the Council, highlighting the persistent challenge of having only approximately $75,000 earmarked for public services, which falls short of meeting the considerable demand.

LEADERSHIP AND SUPPORT SERVICES

12. Setting a Salary Range for the Position of City Manager (Staff Contact: Matt Cano, Assistant City Manager, 408-586-3012)
Assistant City Manager Cano introduced the item and presented the staff recommendation.

Vice Mayor Barbadillo inquired about the salary compaction and the factors determining the range for the City Manager . Assistant City Manager Cano explained that internal salary structures and comparable positions in other jurisdictions were considered.

There were no public comments.

After discussion, motion: to Adopt Resolution No. 9472 amending Resolution No. 1626, the Classification Plan, to adjust the Salary Schedule for the classification of City Manager..

Motion/Second: Vice Mayor Barbadillo / Councilmember Lien Motion carried by the following:

AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None

ANNOUNCEMENTS AND FUTURE AGENDA ITEMS
Acting City Manager Jared Hernandez expressed gratitude to the City Council for their trust in appointing him to the role, highlighted his long-standing service with the city since 1991, and committed to supporting Council priorities, city staff, and the residents of Milpitas in his new position. He also announced Assistant Chief Frank Morales as the acting police chief during his tenure as acting city manager.

ADJOURNMENT
Mayor Montano adjourned the meeting at 9:05 PM.

Draft meeting minutes submitted by City Clerk, Suzanne Guzzetta

January 23, 2026 Milpitas City Council Minutes Page 1

SPECIAL MEETING OF THE MILPITAS

CITY COUNCIL

MINUTES
FRIDAY, JANUARY 23, 2026

The City Council of the City of Milpitas convened in a Special Meeting of the Milpitas City Council on January 23, 2026, in the City Council Chamber, 455 E. Calaveras Blvd, Milpitas, CA.

CALL MEETING TO ORDER by Mayor and ROLL CALL by City Clerk Mayor Montano called the Regular City Council meeting to order at 10:02 AM. Roll Call was taken by City Clerk Guzzetta.

PRESENT: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
ABSENT: None

PLEDGE OF ALLEGIANCE
Councilmember Lien led the Pledge of Allegiance.

PUBLIC FORUM
There were no public speakers.

ANNOUNCEMENT OF CONFLICT OF INTEREST AND CAMPAIGN CONTRIBUTIONS Acting City Attorney Creech asked the Mayor and City Councilmembers if they had any personal conflicts of interest. By roll call, there were no conflicts of interest.

READING OF THE CITY COUNCIL CODE OF CONDUCT
Councilmember Chua read the City Council Code of Conduct.

APPROVAL OF AGENDA
After discussion, motion: to approve the agenda.

Motion/Second: Councilmember Chua / Councilmember Lien Motion carried by the following:

AYES: Mayor Montano, Vice Mayor Barbadillo, Councilmember Chua, Councilmember Lam, Councilmember Lien
NOES: None

ADJOURN TO CLOSED SESSION
Acting City Attorney Creech briefed the City Council on the Closed Session items. The City Council adjourned to Closed Session at 10:05 AM.
(a) PUBLIC EMPLOYEE APPOINTMENT AND HIRING
Pursuant to Government Code Section 54957(b)(1)
Employee Position: City Attorney

January 23, 2026 Milpitas City Council Minutes Page 2

(b) CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency’s Designated Representative(s): Jared Hernandez, Acting City Manager; and Matt Cano, Assistant City Manager
Employee Organization(s): Unrepresented City Attorney
CLOSED SESSION ANNOUNCEMENT:

The City Council reconvened at 2:50 PM. Acting City Attorney Creech had nothing to report out.

ADJOURNMENT
Mayor Montano adjourned the meeting at 2:50 PM.

Draft meeting minutes submitted by City Clerk, Suzanne Guzzetta

TENTATIVE CITY COUNCIL AGENDA ITEM LIST
as of 1/29/2026

February 17, 2026 – Regular Meeting (7:00 PM)

CLOSED SESSION

INVOCATION (Councilmember Lien)

PRESENTATION
- Lunar New Year (Proclamation)

CONSENT CALENDAR

1. Receive City Council calendar for February and March 2026 (City Clerk)

2. Approve City Council Meeting minutes of February 3, 2026 (City Clerk)

3. Preview list of items for March 3, 2026 (City Clerk)

4. Councilmember Request List (City Clerk)

5. Authority to Proceed with State Disability Insurance for ProTech Members (Human Resources)

6. Construction Contract Award for Dempsey Road/Great Mall Parkway Street Resurfacing, CIP 4300, 4305, 7118 (Public Works / Engineering)

7. Resolution to Initiate Proceedings for Annual Levy & Collection of Assessments and Preparation of the Annual Engineer's Report for LLMD 95-1 (Public Works / Engineering)

8. Resolution to Initiate Proceedings for Annual Levy & Collection of Assessments and Preparation of the Annual Engineer's Report for LLMD 98-1 (Public Works / Engineering)

9. Approve Final Map for Phase 2, Parcel A of Summerhill Apartments, 1646 Centre Pointe Drive (Public Works / Engineering)

COMMUNITY SERVICES AND SUSTAINABLE INFRASTRUCTURE

10. MAP Program Update (Recreation and Community Services)

MILPITAS CITY COUNCIL

AGENDA ITEM REQUESTS

OPEN ITEMS
Request
No. Topic Submitted by:

Date
Requested
STATUS and/or DATE scheduled on City
Council meeting agenda:
1 Consider allocating $300,000 from one-time funds
for a street fair during the FIFA timeframe
(June/July). Lam 1/13/2026
An update on this item will be included in the
next quarterly prioritization update.
2 Review the city's affordable housing ordinance and
agreements with developers in light of the
experience with KB Homes to ensure preservation
of housing affordability policies. Barbadillo 1/13/2026 An update on this item will be included in the
next quarterly prioritization update.
3 Consider an "Adopt a Drain" program to engage
community members and students Lien 12/16/2025
An update on this item will be included in the
next quarterly prioritization update.
4 Conduct a review of commission names to better
reflect their focus Montano 11/18/2025
An update on this item will be included in the
next quarterly prioritization update.
5 Review the Council prioritization process Chua 11/18/2025 An update on this item will be included in the
next quarterly prioritization update.
6 Look into the process of establishing a Friendship
City relationship Montano 11/18/2025
An update on this item will be included in the
next quarterly prioritization update.
7 Research how public funds could be used to
advertise local restaurants during the upcoming
Super Bowl Montano 11/18/2025
An update on this item will be included in the
next quarterly prioritization update.
8 Have a community forum on the Crown Castle
Small Cell towers. Montano 11/18/2025
An update on this item will be included in the
next quarterly prioritization update.
9 Install debrillators on city properties Barbadillo 10/28/2025 An update on this item will be included in the
next quarterly prioritization update.
10 Place a billboard at the Sport Center to inform the
community about events and activities Montano 10/21/2025 An update on this item will be included in the
next quarterly prioritization update.
11 Explore the creation of small parks in
neighborhoods without them Montano 10/21/2025
An update on this item will be included in the
next quarterly prioritization update.

ACTIVE ITEMS
Request
No. Topic Submitted by:

Date
Requested
STATUS and/or DATE scheduled on City
Council meeting agenda:
12 Increase the amount of funding for the ADU Permit
Subsidy Council 4/1/2025
An update on this item will be included in the
next quarterly prioritization update.
13 Council Special Events Fund to provide funding for
City Councilmembers to attend local, non-political,
events where their attendance is beneficial for the
City of Milpitas Montano/Chua 4/1/2025
An update on this item will be included in the
next quarterly prioritization update.
14 Add to the existing Strategic Land Acquisition
Revenue Reserve Council
An update on this item will be included in the
next quarterly prioritization update.
15 Storefront and Crime Prevention Initiative by
making funding available for businesses to focus
on public safety related physical improvements to
their storefronts. Montano
An update on this item will be included in the
next quarterly prioritization update.
16 Revisit the mural selection committee process to
make it more inclusive by involving all
commissioners in the Arts Commission Montano 8/19/2025
An update on this item will be included in the
next quarterly prioritization update.
17 Exapnd the Milpitas SMART program to include
service to the San Jose Airport Lam 8/12/2025
An update on this item will be included in the
next quarterly prioritization update.
18 Staff explore a program similar to San Leandro’s,
which provides Ring doorbell cameras to residents Chua 8/12/2025 An update on this item will be included in the
next quarterly prioritization update.
19 Develop a project management informational
memo. Barbadillo 4/1/2025
An update on this item will be included in the
next quarterly prioritization update.
20 Look into adding an entertainment zone to Main
Street. Montano 3/4/2025
An update on this item will be included in the
next quarterly prioritization update.
21 Staff provide a detailed analysis of overtime
expenditures by department. Barbadillo 3/4/2025
An update on this item will be included in the
next quarterly prioritization update.
22 Look into a policy to require a Super Majority vote
by Council for any deductions to budget reserves. Chua 2/18/2025 An update on this item will be included in the
next quarterly prioritization update.

NOTE: Deferred and Completed Items are not listed

MILPITAS CITY COUNCIL

AGENDA ITEM REQUESTS
23 Bring back a discussion regarding fentanyl-related
issues Barbadillo 2/18/2025
An update on this item will be included in the
next quarterly prioritization update.
24 Feasibility study regarding a police satellite office. Montano 2/18/2025 An update on this item will be included in the
next quarterly prioritization update.
25 Staff organize a job fair for City job openings Chua 11/19/2024 An update on this item will be included in the
next quarterly prioritization update.
26 Bring back a study or analysis of the permit
process Chua 11/19/2024
An update on this item will be included in the
next quarterly prioritization update.
27 Explore updating the city's business tax rate
schedule Chua 10/1/2024
An update on this item will be included in the
next quarterly prioritization update.
28 Explore funding options for new signage following
the decision to rename the Milpitas Library to the
Milpitas Jose Esteves Library Barbadillo 9/3/2024
An update on this item will be included in the
next quarterly prioritization update.
29 Look into adopting an ordinance similar to San
Jose allowing ADUs (Accessory Dwelling Units) to
have a separate title and be sold separately. Chua 8/13/2024 An update on this item will be included in the
next quarterly prioritization update.
30 Conduct a traffic study on Escuela Parkway to
address circulation concerns Montano 5/7/2024
An update on this item will be included in the
next quarterly prioritization update.
31 Explore the possibility of augmenting the Planning
Commission stipend Barbadillo 4/16/2024
An update on this item will be included in the
next quarterly prioritization update.
32 Consideration of the 20% Low Income Below
Market Rate Housing Montano 12/5/2023
An update on this item will be included in the
next quarterly prioritization update.
33 Referral for utility infrastructure cost on Main Street from Carlo to Corning Streets Montano 10/17/2023
An update on this item will be included in the
next quarterly prioritization update.
34 Main Street International Festival Lien 10/3/2023
An update on this item will be included in the
next quarterly prioritization update.
35 Pickleball Pilot Project Chua 2/28/2023
An update on this item will be included in the
next quarterly prioritization update.
36 Main Street Infrastructure Projects Montano 2/28/2023 An update on this item will be included in the
next quarterly prioritization update.
37 Main Street Flooding at Library Chua 2/28/2023
An update on this item will be included in the
next quarterly prioritization update.
38 Have the City look into the possibility of a Citywide Senior Discount Barbadillo 2/7/2023
An update on this item will be included in the
next quarterly prioritization update.
39 Quarterly or Monthly crime statistics on Homekey
Project Chua 6/7/2022
An update on this item will be included in the
next quarterly prioritization update.
40 Evaluate reopening the childcare center with a non-
profit organization running the center Montano 2/1/2022 An update on this item will be included in the
next quarterly prioritization update.
41 Staff to look into mural Art on Great Mall Parkway
on the VTA owned Light rail pillars Montano 11/16/2021
An update on this item will be included in the
next quarterly prioritization update.
42 Consider Community Museum and Park on Main
St. Phan 8/20/2019
Discussions with the property owner of this
site are ongoing and staff is tracking
returning to council by June 2025 with an
update.

ACTIVE ITEMS
Request
No. Topic Submitted by:

Date
Requested
STATUS and/or DATE scheduled on City
Council meeting agenda:

NOTE: Deferred and Completed Items are not listed

CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: Consider Recommendations from Mayor Montano for Appointments to City Commissions (Contact: Suzanne Guzzetta, City Clerk, 408-586-3024) Category: Consent Calendar-Leadership and Support Services Meeting Date: 2/3/2026
Recommendation: Receive Mayor Montano's recommendations and approve and confirm recommendations for appointments to City Commissions.

BACKGROUND:

The City of Milpitas has 13 Commissions, including the Measure F Oversight Committee. Commission members are appointed by the Mayor and confirmed by the City Council and serve in an advisory capacity on a variety of community interest and policy areas. Commissioner appointments and removals are governed by applicable provisions of the California Government Code, the Milpitas Municipal Code, and the adopted Milpitas Commissioner Handbook and Commission Bylaws.

Residents interested in serving on a City Commission must submit a Commission Application to the City Clerk’s Office. Applications are forwarded to the Mayor for consideration. Pursuant to Government Code section 40605, in a general law city where the office of Mayor is elective, the Mayor, with the approval of the City Council, makes appointments to boards, commissions, and committees unless otherwise provided by statute.

Certain commission seats have additional eligibility or appointment requirements based on the subject matter and purpose of the commission. For example, one seat on the Economic Development and Trade Commission is designated for a Technology representative to ensure industry-specific expertise and informed advisory input.

ANALYSIS:

Appointments are as follows:

Arts Commission:

1. Reappoint Joyita Ghose to a term ending October 2028

2. Reappoint Sandeep Umarani to a term ending October 2028

3. Reappoint Helen Qiu as Alternate No. 2 to a term ending October 2028

Economic Development and Trade Commission:

1. Appoint Conrad Schapira to the Technology and Trade Seat with a term ending April 2029

2. Appoint Alice Nguyen to the Non-Voting Student seat with an unexpired term ending April 2027

Energy and Environmental Sustainability Commission:

1. Reappoint Anuradha Sankaran to a term ending October 2028

2. Reappoint Felix Mbuga to a term ending October 2028

Parks, Recreation and Cultural Resources Commission:

1. Appoint Kashmir Gill to an unexpired term ending June 2027

Planning Commission:

2. Appoint Dawn Brown to a term ending December 2028

3. Appoint Olania Castillo to a term ending December 2028

Senior Advisory Commission:

1. Reappoint Neelam Wadhwani to a term ending December 2028

2. Reappoint Jenny Berryhill to a term ending December 2028

3. Appoint Saida Nagpurwala to a term ending December 2028

4. Reappoint Sai Anish to the Non-Voting Student seat with a term ending December 2028

Science, Technology and Innovation Commission:

1. Reappoint Suresh Sinha to a term ending January 2029

2. Promote Vishal Gandhi to a full voting seat with an unexpired term ending January 2028

3. Reappoint Tarun Bajaj as an Alternate Commissioner with a term ending January 2029

4. Appoint Ray Howlett to the Non-Voting Student seat with an unexpired term ending January 2028

The Milpitas Commissioner Handbook provides that commissioners may serve on only one commission at a time. Upon appointment of Olania Castillo to the Planning Commission, her seat on the Parks, Recreation, and Cultural Resources Commission will become vacant. A Notice of Unscheduled Vacancy will be issued following City Council approval of the appointment.

All recommended appointments and reappointments have been reviewed and confirmed by the City Clerk’s Office.

FISCAL IMPACT:

There is no fiscal impact associated with this item.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

The action is an organizational or administrative activity of the City government that will not result in direct or indirect physical changes in the environment and is not a project pursuant to Cal. Code of Regs., tit. 14, § 15378.

ATTACHMENTS:
(a) Commission Applications

From: [email protected]
To: City Clerk
Subject: Online Form Submittal: Commission Applications Date: Friday, December 12, 2025 1:09:01 PM
CAUTION: EXTERNAL SENDER
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Commission Applications
Commission /
Committee Applying
for:

Economic Development and Trade Commission
First Name Conrad
Last Name Schapira
Address Type Residence
Address
City Milpitas
State California
Zip Code 95035
Phone Number
Email Address
Present Employer
Rasilient Systems
Other Phone Field not completed.

Business Address
(Optional)
Field not completed.

City Field not completed.

State Field not completed.

Zip Code Field not completed.

Occupation VP, Operations

Education: If Youth
Advisory Commission
applicant, indicate your
grade / school:

Field not completed.

College, Professional,
Vocational, or other
schools attended
Almeda University
Major Subject Business Administration
Degree BS
List community organizations to which you belong or have belonged (additional information may be attached).

Name of Organization City of Milpitas
Member EDTC - Alternate
Name of Organization City of Milpitas
Member MFOC - Chairperson
Name of Organization Field not completed.

Member Field not completed.

If application is for Veterans Commission, indicate branch and service in any U.S. military organization (retired or active duty).

Branch of Military Field not completed.

Officer Field not completed.

Briefly describe the
personal qualifications
you possess which you
believe would be an
asset (additional
information may be
attached):

I am currently a member of the EDTC as an alternate and I wish to apply to fill the vacancy within EDTC in the role of Technology and Trade Commissioner.

Upload a File Field not completed.

Date 12/12/2025
By submitting this form, I confirm I have sufficient time to devote to this responsibility and will attend the required meetings if I am appointed to fill a future vacancy. I hereby certify that all statements contained in this application are true.

Name Conrad Schapira
Email not displaying correctly? View it in your browser.

CITY OF MILPITAS – LIST OF COMMISSIONS

ARTS COMMISSION: Founded July 6, 2000. Meetings are held at 7:00 PM on fourth Mondays in alternate months in the City Hall Committee Room. The Arts Commission serves as an advisory body to the City Council on matters pertaining to supporting and promoting the arts in the City, including placement of public art. Seven members and two alternates are appointed to 3-year terms.

COMMUNITY ADVISORY COMMISSION: Founded July 20, 1954. Meetings are held at 7:00 PM on the first Wednesday each month in the City Hall Committee Room. CAC is as an advisory body on matters affecting Milpitas citizens, especially community improvement. CAC evaluates and makes recommendations to the City Council on issues including Citywide beautification, communit y and neighborhood clean-up and abatement issues. The Commission advises the Council on recommended Community Development Block Grant funds. CAC has 7 members and 2 alternates appointed to 3-year terms.

ECONOMIC DEVELOPMENT & TRADE COMMISSION: Founded February 18, 2003. Meetings are held at 4:30 PM on the second Monday every month at the City Hall Committee Room. EDC was established to advise the Council on business issues and to make recommendations on the design, development, and implementation of a comprehensive economic development program for the City of Milpitas. The Commission consists of 7 members appointed to 3-y ear terms and 2 alternates appointed to 3-year terms. Members represent specific industries and business community segments in Milpitas.

ENERGY & ENVIRONMENTAL SUSTAINABILTY COMMISSION: Founded February 5, 1991. Meetings are held at 6:00 PM on third Wednesdays monthly (except July) in the City Hall Committee Room. Formerly, Recycling and Source Reduction Advisory Commission (RSRAC). Advises Council on recycling and solid waste management issues. Seven members recommend programs designed to reduce solid waste, and monitor the City’s achievement of diversion goals mandated by the state , along with other environmental issues. 7 Members and 2 alternates are appointed to serve in 3-year terms.

LIBRARY & EDUCATION COMMISSION: Founded January 17, 1961. Meetings are held at 7:00 PM on the second Monday of January, and third Monday of March, May, September, and November at the Milpitas Library. Advises the Santa Clara County Librar y which operates the Milpitas Library under the jurisdiction of a Joint Powers Authority, informs the City Council and County Librarian of community needs, and helps to determine library activities and leve ls of service. The Commission consists of 7 members and 2 alternates are appointed to 3-year terms.

PARKS, RECREATION & CULTURAL RESOURCES COMMISSION: Founded July 1, 1992. Meetings are held monthly at 7:00 PM on the first Monday at City Hall. PRCRC was formed when the Council combined functi ons of Parks & Recreation Commission and Cultural Resources Preservation Board into one body. Advises Counc il on operation of recreation services and historic preservation activities, and advises in the acquisition, planning, and devel opment of new and existing parks and facilities. PRCRC assists activities related to City’s cultural heritage. Commission consists of 7 members and 2 alternates appointed to 3-year terms.

PUBLIC SAFETY & EMERGENCY PREPAREDNESS COMMISSION: Founded April 23, 1988. Meetings are held at 7:00 PM on the third Thursday in January, Marc h, May, July, September, and November at Fire Stat ion #1 Training Room. The Commission advises the City Council regarding emergency preparedness and disaster planning. PS&EPC consists of 7 Commissioners plus 2 alternate members in 3-year terms.

SCIENCE, TECHNOLOGY & INNOVATION COMMISSION: Founded September 6, 1994. Meetings are held at 7:00 PM on 3 rd
Mondays each month at City Hall Committee Room. Information technology, communications and information services offer challenge s to Milpitas, so Commissioners advise on matters of technology po licy, legislation and implementation at the local, state, and f ederal levels. 7 Members and 2 alternates are appointed to 3-year terms.

SENIOR ADVISORY COMMISSION: Founded April 20, 1993. Meetings are held at 1:30 PM on 4th Tuesdays of February, April, June, August, October, and December at the Barabara Lee Senior Center. Originally founded as the Senior Advisory Committee on December 14, 1978, it served in an advisory capacity to the Pa rks, Recreation, & Cultural Resources Commission. SAC advises the Council on matters pertaining to recreation and services for senior citizens in Milpitas. 7 Members and 2 alternates serve 3-year terms.

VETERANS COMMISSION: Founded December 1, 2009. Meetings are held on first Wednesdays at 5:30 PM at City Hall in February, April, June, August, October and December. 7 members and 2 altern ates with 3-year terms are appointed by the City Council to ad vise the Council on matters pertaining to veterans in Milpitas. All Commissioners are current or retired U.S. military service members.

YOUTH ADVISORY COMMISSION: Founded May 21, 1996. Meetings are held at 7:00 PM on the second Thursday of each month excluding June at City Hall Committee Room. Commissioners must be ages 13 to 19 years, in grades 7 through 12, and live in Milpitas. YAC advises the City Council on issues involving youth and teens in Milpitas. 7 Members and 2 alternates are appointed to 3- year terms.

CITY OF MILPITAS COMMISSIONS, ALONG WITH CITY COUNCIL, DO NOT MEET IN THE MONTH OF JULY.

Alice Nguyen

EDUCATION
Milpitas High School August 2023-June 2027 AP/Honors: AP W orld History (5), AP Calculus AB (5), AP Calculus BC, AP U.S. History, Chemistry Honors, English II Honors English III Honors
Academic GPA 9-10: 4.34 W

SUMMARY
I’m in the high school graduating class of 2027 with interests in public justice and journalism. I have developed crucial skills from being a student journalist for the school newspaper and communication skills from experiences in competitive speech and debate, the food industry, and coaching and teaching younger students. I aim to create a more welcoming and supportive environment for marginalized and immigrant communities through education, volunteer work, and writing, with the end goal of becoming a public defender.

RELEV ANT EXPERIENCE
Speech and Debate, Debate Team, Middle School Coach, Milpitas High School August 2023-Present ● Competed in Public Forum Debate, freshman semifinalist at regionals, lead team prep sessions, mentored novice debaters ● Spearheaded first debate club at Rancho Milpitas Middle School; coached 15+ students weekly in debate skills, created topic lectures, edited cases and judged novice/middle school tournaments ● Hosted and ran tournaments; raised $135,000 profit per year, served food and refreshments, cleaned and organized used classrooms
The Union, Social Media Manager, News Editor, Milpitas High School August 2024-Present ● Wrote and copyedited 10-15 articles per edition (6 editions/year), worked with Adobe InDesign for newspaper layouts ● Social media manager, posted exclusive online stories weekly, increased engagement and online presence ● Promoted to news editor: assigned, wrote, and copyedited news stories, worked closely with student writers to produce an informative news section

LEADERSHIP AND WORK EXPERIENCE
Pop Up Tea, Barista, Cashier, San Jose June 2023 - August 2023 ● W orked part-time at family business over the summer, learned food safety and preparation, worked efficiently during rushes earned $700+
● Developed positive relationships with customers, improved customer service skills Homework Help, Milpitas Library August 2024 - Present ● Provided one-on-one homework assistance with multiple students twice a week ● Motivated K-6 students towards learning and studying to build self-confidence and reduce fear of failure ● Established positive relationships with both students and fostered positive relationships between students Hope4Unhoused, V olunteer August 2025 - Present ● Delivered 180+ meals, distributed water, clothes, and hygienic kits to 70+ people weekly ● Organized clothing drives to assist 70+ unhoused people

From: [email protected]
To: City Clerk
Subject: Online Form Submittal: Commission Applications Date: Saturday, November 29, 2025 6:59:26 PM
CAUTION: EXTERNAL SENDER
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Commission Applications
Commission /
Committee Applying
for:

Parks, Recreation and Cultural Resources Commission
First Name Kashmir
Last Name Gill
Address Type Residence
Address
City Milpitas
State CA
Zip Code 95035
Phone Number
Email Address
Present Employer
RETIRED FROM SHERIFF DEPARTMENT.

Other Phone
Business Address
(Optional)
City
Milpitas
State California
Zip Code 95035
Occupation Sheriff Department

Education: If Youth
Advisory Commission
applicant, indicate your
grade / school:

Field not completed.

College, Professional,
Vocational, or other
schools attended
Field not completed.

Major Subject Major in Agriculture Economics & Extension Degree B.S.C.

List community organizations to which you belong or have belonged (additional information may be attached).

Name of Organization CITY OF MILPITAS
Member Field not completed.

Name of Organization Parks& Recreation
Member Commissioner
Name of Organization Field not completed.

Member Field not completed.

If application is for Veterans Commission, indicate branch and service in any U.S. military organization (retired or active duty).

Branch of Military Field not completed.

Officer Field not completed.

Briefly describe the
personal qualifications
you possess which you
believe would be an
asset (additional
information may be
attached):

Field not completed.

Upload a File Field not completed.

Date 11/29/2025
By submitting this form, I confirm I have sufficient time to devote to this responsibility and will attend the required meetings if I am appointed to fill a future vacancy. I hereby certify that all statements contained in this application are true.

Name KASHMIR SINGH GILL
Email not displaying correctly? View it in your browser.

PLANNING COMMISSION APPLICATION

SUPPLEMENTAL QUESTIONNAIRE
(Please type or print responses below or use a separate sheet of paper).

1. Why are you interested in serving on the Planning Commission?

2. What do you think are important skills or attributes for a Planning Commissioner, and why?

3. How will your personal or work experience contribute to your role as a Planning Commissioner?

4. From your viewpoint, what are the most pressing land use or development issues in Milpitas?

5. How would you typically prepare for a Planning Commission meeting?

6. What do you see as the different roles of City staff, the Planning Commission, and City Council?

I am interested in serving on the Planning Commission because I care deeply about the future of Milpitas and want to contribute to thoughtful, equitable planning that supports the city's longterm goals and strategic priorities. I believe my background in community engagement, program development, education and resource support, cross-cultural leadership, and organizational planning can help ensure that planning decisions reflect the needs and voices of all residents.

Important skills include:1. Active listening and community awareness to understand the diverse needs of residents.

2. Analytical thinking to evaluate proposals, data, and long-term impacts. 3. Collaboration and diplomacy to work effectively with staff, developers, and community members. 4. Equity-centered decision making to ensure development benefits all parts of the community. and 5. Clear communication to translate complex information into accessible language for the public.I believe these skills help ensure that planning decisions are transparent, responsible, and aligned with the city's vision.

In my current national leadership role, I help communities across the country identify their most pressing needs and develop culturally responsive solutions. Listening closely to community members allows me to understand local pain points and, in partnership with their leadership, strengthen community wellbeing by identifying quality, culturally relevant resources, programs, and education. These experiences have grounded me in community engagement, crosssector collaboration, and equitable planning—skills that directly support thoughtful, communitycentered decisionmaking on the Planning Commission.

Balancing growth with infrastructure capacity, especially around transportation, schools, and public services.

Ensuring housing affordability so that longtime residents, young families, and essential workers can remain in the community. Supporting responsible mixed use development that strengthens local businesses and walkability.

Preserving community character while still embracing innovation and economic development. Ensuring equitable access to green space, recreation, and community resources as the city continues to grow. These issues require thoughtful planning that considers both immediate needs and long term sustainability.

I would review all agenda materials, staff reports, and supporting documents in advance; conduct additional research when needed to understand zoning, environmental, or policy implications; visit project sites when appropriate to gain firsthand context; identify questions or clarifications for staff before the meeting; and consider how each proposal aligns with the city’s general plan, strategic priorities, and community needs. This preparation ensures informed, responsible decision making.

City staff, the Planning Commission, and the City Council each play distinct but connected roles. Staff provide technical analysis, prepare reports and agendas, and support the Commission’s work. The Planning Commission reviews land use proposals, considers overall architectural development, helps administer the Zoning and Subdivision Ordinances, and makes recommendations aligned with the General Plan. The City Council is the final decision making body, setting policy and voting on major land use matters. I see each group playing a distinct but interconnected role in supporting thoughtful, transparent, and community centered decision making in Milpitas.

From: [email protected]
To: City Clerk
Subject: Online Form Submittal: Commission Applications Date: Monday, December 1, 2025 8:54:01 PM
CAUTION: EXTERNAL SENDER
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Commission Applications
Commission /
Committee Applying
for:

Planning Commission
First Name Olania
Last Name Castillo
Address Type Residence
Address
City Milpitas
State Ca
Zip Code 95035
Phone Number
Email Address
Present Employer
AMC Management
Other Phone Field not completed.

Business Address
(Optional)
4501 Renaissance Dr
City San Jose
State Ca
Zip Code 95134
Occupation Assistant Manage

Education: If Youth
Advisory Commission
applicant, indicate your
grade / school:

Field not completed.

College, Professional,
Vocational, or other
schools attended
Real Estate License Realtor
Major Subject Field not completed.

Degree Field not completed.

List community organizations to which you belong or have belonged (additional information may be attached).

Name of Organization INTERO
Member Silicon Valley Asociacion of Realtors
Name of Organization Field not completed.

Member CAR
Name of Organization Field not completed.

Member NAR
If application is for Veterans Commission, indicate branch and service in any U.S. military organization (retired or active duty).

Branch of Military Field not completed.

Officer Field not completed.

Briefly describe the
personal qualifications
you possess which you
believe would be an
asset (additional
information may be
attached):

In my current role as an Assistant Manager for a multifamily apartment community, I work closely with residents, vendors, and city services, which has given me practical experience with housing operations, community needs, and local regulations. As a licensed Realtor, I am also deeply familiar with real estate trends, zoning considerations, and the importance of thoughtful land-use planning. Together, these experiences have
strengthened my communication skills, problem-solving abilities, and commitment to fair, community-focused decision-making. I believe this combination of hands-on housing experience and real estate knowledge would allow me to contribute valuable insight to the Planning Commission.

Upload a File Field not completed.

Date 12/1/2025

By submitting this form, I confirm I have sufficient time to devote to this responsibility and will attend the required meetings if I am appointed to fill a future vacancy. I hereby certify that all statements contained in this application are true.

Name Olania Castillo
Email not displaying correctly? View it in your browser.

From: [email protected]
To: City Clerk
Subject: Online Form Submittal: Commission Applications Date: Friday, October 10, 2025 12:07:41 PM
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Commission Applications
Commission /
Committee Applying
for:

Senior Advisory Commission
First Name Saida
Last Name Nagpurwala
Address Type Residence
Address
City Milpitas
State California
Zip Code 95035
Phone Number
Email Address
Present Employer
Catholic Charities of Santa Clara County
Other Phone
Business Address
(Optional)
City
San Jose
State California
Zip Code 95134
Occupation Program Manager

Education: If Youth
Advisory Commission
applicant, indicate your
grade / school:

Masters in Counselors Education
College, Professional,
Vocational, or other
schools attended
San Jose State University
Major Subject Psychology/Counseling
Degree Masters
List community organizations to which you belong or have belonged (additional information may be attached).

Name of Organization Milpitas PAL
Member Board Member
Name of Organization Girls Scout
Member Troop leader/Cookie Chair
Name of Organization Field not completed.

Member Field not completed.

If application is for Veterans Commission, indicate branch and service in any U.S. military organization (retired or active duty).

Branch of Military Field not completed.

Officer Field not completed.

Briefly describe the
personal qualifications
you possess which you
believe would be an
asset (additional
information may be
attached):

I am very passionate about working with seniors. My current job, as program manager, I organize social, recreational events for adults and seniors. I attend multiple programs that are organized by the Milpitas Senior Center and enjoy them thoroughly. I would like to be more involved in the decision making and be a part of all the great work that goes on behind the scenes.

Upload a File Field not completed.

Date 10/10/2025
By submitting this form, I confirm I have sufficient time to devote to this responsibility and will attend the required meetings if I am appointed to fill a future vacancy. I hereby certify that all statements contained in this application are true.

Name Saida Nagpurwala
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CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: Authorize the City Manager, or Designee, to Execute an Amendment to the Software License Agreement with OpenGov, Inc. for eProcurement Software (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111) Category: Consent Calendar-Community Services and Sustainable Infrastructure Meeting Date: 2/3/2026
Recommendation: Authorize the City Manager, or designee, to execute an amendment to the Software License Agreement with OpenGov, Inc. for eProcurement Software to extend the Agreement for an additional five years through February 28, 2031 and add $57,996 for a revised contract in an amount not-to-exceed of $156,996, subject to the appropriation of funds.

BACKGROUND:

On February 17, 2021, the City entered into a Software License Agreement with GovList, Inc., dba ProcureNow for its ProcureNow eProcurement software for a five-year term ending on February 28, 2026 and a contract not-to-exceed amount of $99,000. On July 1, 2021, OpenGov, Inc. acquired GovList, Inc. and subsequently executed an amendment with the City on August 2, 2022 to memorialize OpenGov’s assumption of the Agreement, including all rights, titles, interests, obligations, responsibilities, and duties.

City staff in the Purchasing Division of Finance and the Engineering Division of Public Works currently utilize the OpenGov eProcurement software to publicly notice Requests for Proposal, Requests for Quotation, Requests for Qualifications, and Invitations for Bid to ensure wide dissemination of City bid opportunities and equal access to information for all vendors. The software includes a question-and-answer portal where interested vendors may post questions, and the City posts official responses to their questions. The software is also utilized by City staff to collect and evaluate the bid responses, post Notices of Intended Award, and create and track contracts. The OpenGov eProcurement and Contracts modules interoperate with the OpenGov Budgeting and Planning modules, which the City purchases through a separate contract with OpenGov, Inc.

ANALYSIS:

On October 16, 2025, in accordance with the City’s Municipal Code Sections I-2-3.14 (Standardization) and I- 2-3.06 (Sole Source Procurement), the Purchasing Agent approved a standardization and sole source request for OpenGov software, including its eProcurement, Contracts, Budgeting, Planning, and related modules. This enterprise-wide software interoperates with other OpenGov software modules and as well as other City systems. The cost to replace the OpenGov systems and the time it would take to do so would be significant and severely impact operations and staff’s ability to complete purchases in a timely manner as well as manage resulting contracts.

With the current contract set to expire on February 28, 2026, staff obtained a quote from the vendor to continue using its Core Procurement and Contracts software for another five years. The quoted amount for the first renewal year (March 1, 2026 through February 28, 2027) is $10,496, with a 5% increase each year thereafter.

The requested amendment will extend the term of the Agreement through February 28, 2031 and add $57,996 to the Agreement for the additional five-year term for a total revised contract maximum of $156,996. Approval of this amendment will ensure the City’s procurement and contracting processes and operations are not interrupted or delayed. Pursuant to Section I-4-2.01 of the Milpitas Municipal Code, contracts, including amendments, whose aggregate value exceeds $100,000 must be approved by the City Council.

POLICY ALTERNATIVE(S):

Alternative 1: Do not approve this amendment.

Pros: No additional City funds would be expended.

Cons: City staff will be unable to post bids and manage contracts electronically, thereby interrupting critical operations and delaying procurement and contracting efforts.

Reason for Not Recommending: Removal of the software tools utilized to conduct procurements and manage City contracts will result in significant delays in procuring goods and services, reduced vendor notifications of City bid opportunities, and increased potential for errors in contract management.

FISCAL IMPACT:

The total annual spend for the software subscription period of March 1, 2026 through February 28, 2027 is $10,496. Sufficient funding for the current 2025-26 fiscal year was appropriated through the City Council action adopting the Proposed Operating Budget and the Proposed Capital Improvement Program Budget on June 3, 2025 in the General Fund. Funding for future fiscal years will be subject to the appropriation of funds through the City’s annual budgeting process.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

The action has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment and is not a project pursuant to Pub. Resources Code, § 21065 and Cal. Code Regs., tit. 14, § 15378. Even if a project, the action is exempt from further CEQA review pursuant to Cal. Code Regs., tit. 14, § 15061(b)(3) as it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.

ATTACHMENT(S):

None.

CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: Set a Public Hearing for March 3, 2026, and Adopt a Resolution Declaring Weeds on Specific Properties to be a Public Nuisance (Staff Contact: Arthur Belton, Deputy Chief/Fire Marshal, 408-586-3384)
Category: Consent Calendar- Public Safety

Meeting Date: 2/3/2026
Recommendation: (1) Set a public hearing for March 3, 2026; and (2) Adopt a resolution declaring weeds on specific properties to be a public nuisance.

BACKGROUND:

On February 2, 1976, the County of Santa Clara (County), through its Consumer and Environmental Protection Agency – Weed Abatement Program, entered into an agreement for weed abatement services (Agreement) with the City of Milpitas (City). The purpose of this Agreement is to enhance the efficiency and cost- effectiveness of weed abatement operations and resource usage for both the City and County.

The initial Agreement was amended on the following dates: February 15, 1983; January 14, 1996; August 18, 1998; August 17, 1999; January 12, 2001; and December 21, 2011. The City Council authorized the City Manager to execute the most recent amended and restated Agreement on June 21, 2022.

The Agreement stipulates the major procedural functions to be performed by the County and/or City as follows:

I. County Responsibilities :

A. Prepare and send a list of parcels needing weed abatement to the City for approval B. Draft and distribute abatement notices to respective parcel owners.

C. Perform weed removal on authorized parcels.

D. Provide an itemized cost assessment report for abatement services performed to the City for payment action.

II. City Responsibilities :

A. Conduct public hearings on proposed weed removal resolutions presented by the City Fire Marshal.

B. Declare weeds as a nuisance and authorize abatement on specific parcels via City Council resolution.

C. Submit the finalized cost assessment report to the County Assessor’s Office for inclusion in the subsequent assessment roll, as mandated by California Health and Safety Code 14915, to assess these costs as liens on the properties through special assessments on tax bills.

D. Reimburse the County for costs related to weed abatement services on City-owned parcels within 60 days of receiving the invoice. The charges will include the actual service costs from the weed abatement contractor plus an additional 20% of those costs for County program administrative expense.

ANALYSIS:

The County has notified the City of Milpitas that it is commencing its Hazardous Vegetation Abatement (weed abatement) Program for the 2026 season. The County submitted this list of properties (Exhibit A) that were previously identified as hazardous based on inspections, complaints confirmed as valid, and/or previous history of hazardous conditions. Property owners have been notified of their placement on the list by the County. For the County to proceed with its annual abatement process on behalf of the City, the City must adopt a resolution declaring weeds to be a public nuisance and to schedule a public hearing to hear objections to the proposed destruction and/or removal of weeds.

The purpose of this agenda report is to adopt the resolution declaring weeds as a nuisance. This declaration allows for staff to take action to mitigate the hazard. If after being notified owners fall out of compliance and fail to abate the weeds on these properties, abatement is conducted by the County. Once a property is placed in the program, owners must demonstrate compliance for three consecutive years to be removed from the list.

Two public hearings are conducted following the Council Resolution. The first one on March 3, 2026 provides a forum for property owners to contest placement on the list. A subsequent hearing to take place June 2, 2026 provides a forum for property owners to contest the associated costs for abatement being charged to their tax bill. The agenda report for the second hearing will include a list of properties and final charges to the property owner’s tax bill.

POLICY ALTERNATIVE(S):

Alternative: Not pass a resolution
Pros: None
Cons: This would reverse a long-standing agreement with Santa Clara County to provide weed abatement service within the City of Milpitas.

Reason for Not Recommending: Without a resolution, property owners will not be notified and weed abatement will not be conducted. Weeds covered under this program, classified as “light flashy fuels” are prone to easy ignition and contribute significantly to rapid fire growth. Left unmitigated, these weeds pose a significant public safety issue in terms of fire potential.

FISCAL IMPACT:

There are no City-owned parcels listed (Attachment [b]) for weed abatement services. If the money collected from property owners in Santa Clara County for weed abatement services is not enough to cover the County's fixed costs, the County can request the City to pay its fair share of the deficit by September 1. The City deficit share is determined by the percentage of parcels in the City that received weed abatement services compared to the total number of parcels serviced by the County. The County's payment request would include details about the total shortfall, any available program revenues to offset it, and the City's calculated share of the shortfall.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

The action has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment and is not a project pursuant to Pub. Resources Code, § 21065 and Cal. Code Regs., tit. 14, § 15378. Even if a project, the action is exempt from further CEQA review pursuant to Cal. Code Regs., tit. 14, § 15061(b)(3) as it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. The action is a continuing administrative or maintenance activity and is not a project pursuant to Cal. Code Regs., tit. 14, § 15378. The action entails the maintenance of existing public or private property involving negligible or no expansion of existing or former use and is exempt from CEQA pursuant to Cal. Code Regs., tit. 14, § 15301.

ATTACHMENT(S):
(a) Resolution
(b) 2026 Milpitas Commencement Report (Exhibit A)

RESOLUTION NO. _________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILPITAS

DECLARING CERTAIN PROPERTIES TO CONSTITUTE A PUBLIC

NUISANCE DUE TO THE OVERGROWTH OF WEEDS AND/OR

ACCUMULATION OF RUBBISH, REFUSE OR DIRT AND FIXING THE TIME

AND PLACE FOR OBJECTIONS TO ABATEMENT

WHEREAS, the County of Santa Clara Consumer and Environmental Protection Agency - Weed Abatement Program has compiled its annual list of properties which constitute a public nuisance due to an overgrowth of weeds and/or the accumulation of rubbish, refuse or dirt; and

WHEREAS, it is requested that the County of Santa Clara Consumer and Environmental Protection Agency - Weed Abatement Program will individually notify the owners of those properties of its intent to abate said public nuisance and assess the cost as a special assessment against said properties if the owners do not abate the nuisance themselves; and

WHEREAS, the purpose of this Resolution is to fix a time and place where the said property owners can object to the proposed abatement.

NOW, THEREFORE, the City Council hereby finds, determines, and resolves as follows:

1. The City Council has considered the full record before it, which may include but is not limited to such things as the staff report, testimony by staff and the public, and other materials and evidence submitted or provided to it. Furthermore, the recitals set forth above are found to be true and correct and are incorporated herein by reference.

2. The City Council declares that the properties listed on the annual list of properties, attached hereto as Exhibit A, constitute a public nuisance due to an overgrowth of weeds and/or the accumulation of rubbish, refuse or dirt.

3. March 3, 2026 at 7:00 p.m., in the Council Chambers at City Hall, Milpitas, California, shall be the time and place set aside for all owners of property listed on Exhibit A or any other person having any objections to the proposed removal of the weeds, rubbish, refuse and dirt to voice any objections they may have to the proposed nuisance abatement by the County of Santa Clara Consumer and Environmental Protection Agency - Weed Abatement Program.

4. The City Clerk is hereby authorized to cause notice of this Resolution be given to the County of Santa Clara Consumer and Environmental Protection Agency - Weed Abatement Program.

5. The City Council requests that the County of Santa Clara Consumer and Environmental Protection Agency - Weed Abatement Program notify the owners of those properties included on Exhibit A in accordance with Milpitas Municipal Code, Title V, Chapter 202, of its intent to abate said nuisance and assess the cost as a special assessment against said properties unless such weeds, rubbish, refuse or dirt are removed by the owner.

2 Resolution No. xxxx

PASSED AND ADOPTED this 3 rd day of February 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST: APPROVED:

_________________________________ ________________________________ Suzanne Guzzetta, City Clerk Carmen Montano, Mayor

APPROVED AS TO FORM:

_________________________________
Christopher Creech, Acting City Attorney

APN
634 N ABEL ST 022-06-010
7280 MARYLINN DR 022-07-007
99 S. MAIN ST 022-24-017
99 S MAIN ST 022-24-017
111 S. MAIN ST 022-24-040
VALLEY WY 022-28-026
1735 CALIFORNIA CR 022-37-002
CALIFORNIA CIR 022-38-026
CALIFORNIA CIR 022-38-027
81 DIXON RD 026-05-021
DIXON RD 026-05-023
DIXON RD 026-06-012
1720 ARIZONA AVE 026-07-016
1840 ARIZONA AVE 026-07-051
1640 ARIZONA AVE 026-11-067
BOTHELO LN 028-23-017
RAILROAD AVE 028-24-006
1390 EL CAMINO 029-02-007
980 CALAVERAS Dr 029-03-023
1327 CALLE 029-05-010
880 EVANS RD 029-06-003
666 EVANS RD 029-06-008
826 CALAVERAS DR 029-06-031
1220 COUNTRY DR 029-52-014
1039 CAMARILLO CT 029-52-015
673 QUINCE LN 029-59-014
517 VISTA RIDGE DR 042-30-009
519 VISTA RIDGE DR 042-30-010
529 VISTA RIDGE DR 042-30-015
410 VISTA RIDGE DR 042-30-024
350 VISTA RIDGE DR 042-30-025
531 VISTA RIDGE DR 042-30-029
Situs
2025 WEED ABATEMENT PROGRAM

EXHIBIT A

COMMENCEMENT REPORT

CITY OF MILPITAS

SERRA WY 083-06-006
S. MAIN ST 083-06-008
S MAIN ST 083-07-015
91 MONTAGUE EXP 083-42-002
HAMMOND WA 086-25-018
S MAIN ST 086-25-028
HAMMOND WA 086-25-030
HAMMOND WY 086-25-032
BOTHELO AVE 086-26-039
HAMMOND WY 086-26-040
HAMMOND WY 086-26-042
MILPITAS BLV 086-28-006
VISTA WA 086-29-005
WRIGLEY WA 086-29-036
YOSEMITE DR 086-29-047
876 YOSEMITE DR 086-30-047
YOSEMITE DR 086-30-048
AMES AVE 086-30-060
SINCLAIR RD 086-31-003
MILPITAS BLV 086-32-084
1646 CENTRE POINT DR 086-33-110
COSTA ST 086-41-014
1001 S MILPITAS BLV 086-42-033
GARDEN ST 086-94-014
375 DEMPSEY RD 088-01-002
534 S PARK DR 088-06-039
1459 CANTON DR 088-09-039
1496 JUPITER CT 088-09-089
575 CARLSBAD ST 088-20-102
1791 ROCKY AV 088-23-075
1966 YOSEMITE DR 088-26-149
OLD RD 092-34-008
1250 PIEDMONT RD 092-34-014
2235 URIDIAS RD 092-37-050

CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: Adopt a Resolution to Approve and Authorize the City Manager, or Designee, to Execute the Agreement under the Fiscal Year 2024 Safe Streets and Roads for All Grant Program and Any Amendments with the United States Department of Transportation Federal Highway Administration (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602; and Michael Silveira, City Engineer, 408-586-3303)
Category: Consent Calendar-Community Development
Meeting Date: 2/3/2026
Recommendation: Adopt a resolution to approve and authorize the City Manager, or designee, to execute the Fiscal Year 2024 Safe Streets and Roads for All (SS4A) Grant Funding Agreement and any amendments with the United States Department of Transportation’s Federal Highway Administration.

BACKGROUND:

The Traffic and Transportation Engineering Section of the Public Works Department (Section) is responsible for planning and implementing roadway safety improvements identified in the adopted Citywide Travel Safety Plan and Trail, Pedestrian and Bicycle Master Plan. The Section pursues external funding opportunities to implement recommended safety improvements in these Plans to preserve the annual street revenue streams/funding sources (Gas Tax, Senate Bill 1 Road Moad Maintenance and Rehabilitation Account (SB1 RMRA), Measure B, Vehicle Registration Fee) for preventive maintenance of and upgrades to the City’s street infrastructure.

On February 21, 2024, the United States Department of Transportation’s Federal Highway Administration (USDOT FHWA) issued a Call-for-Projects for the Fiscal Year 2024 Safe Streets and Roads for All (SS4A) grant program. The SS4A grant program was part of the Infrastructure Investment and Jobs Act (H.R.3684), signed in 2021 by the Biden Administration, and is available to local, regional, and Tribal communities as part of a systematic approach to prevent deaths and serious injuries on roadways, which aligns with City initiatives.

SS4A provided $5 billion over 5 years to fund community-led projects that address the preventable crisis of road deaths through safer roads; vehicle speeds; and improved post-crash care. It funds the following two types of grants:

• Planning and Demonstration Grants for comprehensive safety action plans for planning of safety improvements that can help build a pipeline of projects for future funding; and • Implementation Grants to implement projects identified in an existing comprehensive safety action plan(s).

Staff applied for the SS4A Grant Program FY 2024 on May 15, 2024. On September 5, 2024, the USDOT FHWA informed the City that it would receive $2,900,000 for the following work and the City would be required to provide a 20% local funding match.

• A supplemental Planning and Demonstration Grant of $224,000 that will fund the update of the City 2011 Safe Routes to School Plan to reflect significant changes in the school zones related to

attendance, travel patterns, demographics, and the built environment. The update will identify safety improvements for pedestrians and bicyclists, especially school-aged children, along the school zones. • An implementation Grant of $2,676,000 that will fund the design and construction of pedestrian and bicycle safety improvements along certain school zones identified in the adopted 2024 Citywide Travel Safety Plan.

As part of its June 3, 2025 Adopted 2026-2030 Capital Improvement Program, the City Council approved the SS4A Improvements Project, CIP No. 4312 (Project) with a budget appropriation of $3,625,000, of which $2,900,000 is funded by the SS4A grant and the remaining $725,000 (20% City local match) is funded by the General Government CIP Fund ($600,000) and the Gas Tax Fund ($125,000) for the work as described above.

ANALYSIS:

The City has finalized the terms and conditions of the SS4A Grant Funding Agreement with USDOT FHWA (Attachment B), which includes estimated cost, funding authorization, statement of work, obligation schedule, administration procedures, special terms, and performance measures. It also authorizes the City to commence work on the Base Phase. The City is obligated to complete the supplemental planning and demonstration grant work by July 1, 2028, and implementation grant work by November 1, 2029, with the final report to be submitted by July 1, 2030. The funding will be authorized in three phases: (A) Base Phase - supplemental planning and pre-NEPA (National Environmental Policy Act) for $343,200; (B) Phase 1 - final design for $260,560; and (C) Phase 2 - construction for $2,296,240. Upon the City completing all requirements of a phase, USDOT FHWA will issue an amendment authorizing the next phase of work.

The USDOT FHWA requires the City Council to accept the SS4A grant funding and commit to the financial and compliance obligations. Staff recommends that the City Council adopt a resolution (Attachment A) to approve and authorize the City Manager, or designee, to execute the Grant agreement under the Fiscal Year 2024 SS4A Grant Program and any amendments with USDOT FHWA.

PROJECT/PROGRAM SCHEDULE:

Upon City Council approval of the recommendation, staff will begin soliciting proposals for a design consultant through the Request for Proposal (RFP) process, in accordance with the City Ordinance and USDOT FHWA procedures. It is anticipated that a design consultant will be selected by April/May, and the design service agreement will be brought forward for City Council consideration in May/June.

The update to the City’s 2011 Safe Routes to School Plan is anticipated to be completed by July 1, 2028, and the design of the safety improvements is anticipated to be completed by the end of 2027, with installation to be completed by 2029.

POLICY ALTERNATIVE(S):

Alternative 1: Do not approve and authorize the City Manager, or designee, to execute the SS4A Grant Funding Agreement.

Pros: The City’s required 20% local funding match of $725,000 will be reappropriated to other priority infrastructure needs.

Cons: The City will forfeit $2.9 million in grant funding and forego an opportunity to update the City’s 2011 Safe Routes to School Plan and implement necessary pedestrian and bicycle safety improvements along school zones as identified in the adopted City Travel Safety Plan.

Reason for Not Recommending: Postponing safety improvements will continue to expose pedestrians and bicyclists, especially school-age children, to the risk of serious injury within school zones, and the City may be liable for any roadway incident that occurs. Due to the City’s limited annual street funding sources, it is likely these improvements will not be funded in the near future.

FISCAL IMPACT:

As part of the Adopted 2026-2030 Capital Improvement Program, the City Council approved the SS4A Improvements Project, CIP No. 4312 with a budget appropriation of $3,625,000, of which $2,900,000 is funded by the SS4A grant and the remaining $725,000 (20% City local match) is funded by the General Government CIP Fund ($600,000) and the Gas Tax Fund ($125,000) for the work as described above. No additional funding appropriation is required.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

The action has no potential to result in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. It is not a project pursuant to Pub. Resources Code, § 21065 and Cal. Code Regs., tit. 14, § 15378. The work associated with the Project requires National Environmental Policy Act (NEPA) clearance from the USDOT FHWA and an environmental review under the CEQA Guidelines, both of which will occur during the Project's planning phase.

ATTACHMENT:
(a) Resolution
(b) USDOT Grant Agreement under the Fiscal Year 2024 Safe Streets and Roads for All Grant Program

RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILPITAS

APPROVING AND AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO EXECUTE THE GRANT AGREEMENT UNDER THE FISCAL YEAR 2024 SAFE

STREETS AND ROADS FOR ALL GRANT PROGRAM AND ANY

AMENDMENTS WITH THE UNITED STATES DEPARTMENT OF
TRANSPORTATION’S FEDERAL HIGHWAY ADMINISTRATION

WHEREAS, on February 21, 2024, the United States Department of Transportation’s Federal Highway Administration (USDOT FHWA) issued a Call-for-Projects for the Fiscal Year 2024 Safe Streets and Roads for All (SS4A) grant program, which was part of the Infrastructure Investment and Jobs Act signed in 2021. The SS4A grant program is available to local, regional, and Tribal communities for planning and demonstration, and implementation activities as part of a systematic approach to prevent deaths and serious injuries on roadways; and

WHEREAS, on May 15, 2024, City of Milpitas (“City”) submitted a grant application requesting $2.9 million to fund the update of the City’s 2011 Safe Routes to School Plan; and installation of pedestrian and bicycle safety improvements along certain school zones identified in the adopted 2024 Citywide Travel Safety Plan; and

WHEREAS, on June 12, 2024, the Transportation Subcommittee was informed that staff applied for funding through the SS4A grant program; and

WHEREAS, on September 5, 2024, USDOT FHWA announced the City will received funding of $2.9 million through SS4A grant FY 2024 to fund the update the City’s 2011 Safe Routes to School Plan to reflect significant changes in the school zones related to attendance, travel patterns, demographics, and the built environment under Supplemental Planning and Demonstration Grant in the amount of $224,000, and the design and construction of pedestrian and bicycle safety improvements along certain school zones identified in the adopted 2024 Citywide Travel Safety Plan under Implementation Grant in the amount of $2,676,000; and the City will be required to enter into Grant Funding Agreement with USDOT FHWA prior to start of any work and provide a 20% local funding match in the total amount of $725,000; and

WHEREAS, as part of the Adopted 2026-2030 Capital Improvement Program, the City Council approved the SS4A Improvements Project CIP No. 4312 with a budget appropriation of $3,625,000, of which $2,900,000 is funded by the SS4A grant and the remaining $725,000 is funded by the General Government CIP Fund ($600,000) and the Gas Tax Fund ($125,000); and

WHEREAS, staff recommends the City Council approve and authorize the City Manager, or designee, to execute the Grant Agreement under the Fiscal Year 2024 SS4A Grant Program and any amendments with USDOT FHWA; and

NOW, THEREFORE, the City Council of the City of Milpitas hereby finds, determines, and resolves as follows:

1. The City Council has considered the full record before it, which may include but is not limited to such things as the staff report, testimony by staff and the public, and other materials and evidence submitted or provided to it. Furthermore, the recitals set forth above are found to be true and correct and are incorporated herein by reference.

2 Resolution No. ____

2. The City Council hereby approves and authorizes the City Manager, or designee, to accept the grant and execute the Grant Agreement under the Fiscal Year 2024 Safe Streets and Roads for All (SS4A) Grant Program and any amendments with the United States Department of Transportation’s Federal Highway Administration.

PASSED AND ADOPTED this 3rd day of February 2026 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST: APPROVED:

_____________________________ ______________________________ Suzanne Guzzetta, City Clerk Carmen Montano, Mayor

APPROVED AS TO FORM:

_____________________________
Christopher Creech, Acting City Attorney

1 of 20

1. Federal Award No.
693JJ32640288

2. Effective Date
See No. 16 Below

3. Assistance
Listings No.

20.939

4. Award To
City of Milpitas
455 E. Calaveras Blvd.

Milpitas CA 95035

Unique Entity Id.: EZ77RK2NWKC8
TIN No.: 94-6019192

5. Sponsoring Office
U.S. Department of Transportation
Federal Highway Administration
Office of Safety
1200 New Jersey Avenue, SE
HSSA-1, Mail Drop E71-117
Washington, DC 20590

6. Period of Performance
Effective Date of Award – 60 months

7. Total Amount
Federal Share:

Recipient Share:

Other Federal Funds:

Other Funds:

Total:

$2,900,000.00
$725,000.00
$0
$0
$3,625,000.00

8. Type of Agreement
Grant

9. Authority
Section 24112 of the Infrastructure
Investment and Jobs Act (IIJA, Pub. L. 117–
58, November 15, 2021)

10. Procurement Request No.

HSA250367PR

11. Federal Funds Obligated
Base Phase (Supplemental Planning):
$224,000.00
(Pre-NEPA): $119,200.00

12. Submit Payment Requests To
See Article 5.

13. Accounting and Appropriations Data
15X0174E50.0000.055SR30500.5592000000.410

10.61006600

14. Description of the Project
The project aims to improve school routes and enhance pedestrian and cyclist safety near schools.

RECIPIENT

15. Signature of Person Authorized to Sign

___________________________________
Signature Date Name: Deanna J. Santana
Title: City Manager

FEDERAL HIGHWAY ADMINISTRATION

16. Signature of Agreement Officer

______________________________________
Signature Date Name: Hector R. Santamaria
Title: Agreement Officer

2 of 20
U.S. DEPARTMENT OF TRANSPORTATION

GRANT AGREEMENT UNDER THE
FISCAL YEAR 2024 SAFE STREETS AND ROADS FOR ALL GRANT PROGRAM

This agreement is between the United States Department of Transportation’s (the “USDOT”) Federal Highway Administration (the “FHWA”) and the City of Milpitas (the “Recipient”).

This agreement reflects the selection of the Recipient to receive a Safe Streets and Roads for All (“SS4A”) Grant for the Milpitas Safe Routes to School Project.

The parties therefore agree to the following:

ARTICLE 1

GENERAL TERMS AND CONDITIONS

1.1 General Terms and Conditions.
(a) In this agreement, “General Terms and Conditions” means the content of the document titled “General Terms and Conditions Under the Fiscal Year 2024 Safe Streets and Roads for All (“SS4A”) Grant Program,” dated November 4, 2025, 2025, which is available at https://www.transportation.gov/grants/ss4a/grant-agreements under “Fiscal Year 2024.” Articles 7–33 are in the General Terms and Conditions. The General Terms and Conditions are part of this agreement. (b) The Recipient acknowledges that it has knowledge of the General Terms and Conditions. Recipient also states that it is required to comply with all applicable Federal laws and regulations including, but not limited to, the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR part 200); National Environmental Policy Act (NEPA) (42 U.S.C. § 4321 et seq.); and Build America, Buy America Act (IIJA, div. G §§ 70901-27). (c) The Recipient acknowledges that the General Term s and Conditions impose obligations on the Recipient and that the Recipient’s non-compliance with the General Terms and Conditions may result in remedial action, termination of the SS4A Grant, disallowing costs incurred for the Project, requiring the Recipient to refund to the FHWA the SS4A Grant, and reporting the non-compliance in the Federal-government- wide integrity and performance system.

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ARTICLE 2

APPLICATION, PROJECT, AND AWARD

2.1 Application.

Application Title: Milpitas Safe Routes to School
Application Date: 5/15/2024

2.2 Award Amount.

SS4A Grant Amount: $2,900,000.00

2.3 Federal Obligation Information.

Federal Obligation Type: Multiple
Obligation Condition Table
Phase of the Project Allocation of
the SS4A
Grant
Obligation Condition
Base Phase: Supplemental
Planning and Pre-
NEPA
$343,200

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Obligation Condition Table
Phase of the Project Allocation of
the SS4A
Grant
Obligation Condition
Option Phase 1: Final
Design, Right-of-
Way, and Utility
Relocation
$260,560 The Recipient shall not expend any funds
(Federal or non-Federal) for, seek
reimbursement of eligible costs, or otherwise
begin any part of the final design and
construction of an Implementation Project
unless and until:
(1) The requirements of the National
Environmental Policy Act (42 U.S.C. §
4321 et seq.) (“NEPA”), Section 106 of the
National Historic Preservation Act (16
U.S.C. § 470f) (“NHPA”), and any other
applicable environmental laws and
regulations have been met; and
(2) FHWA, or a State with applicable NEPA
Assignment authority, has approved the
NEPA document for the Project and
provided the Recipient with a written
notice that the environmental review
process is complete; and
(3) FHWA has obligated additional funds for
this phase and notified the Recipient in
writing that the Recipient may proceed to
the next activity after NEPA approval, and
the Recipient has acknowledged receipt in
writing of FHWA’s notification. Recipient
shall not proceed with any such activities
until (2) and (3) as described in this section
are met. Costs that are incurred before (2)
and (3) as described in this section are met
are not allowable costs under this
agreement.

Extent of activities that are permissible before
NEPA is complete are those activities
constituting “preliminary design” as specified
in FHWA Order 6640.1A.

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Obligation Condition Table
Phase of the Project Allocation of
the SS4A
Grant
Obligation Condition
Option Phase 2:

Construction
$2,296,240 The Recipient shall not expend any funds
(Federal or non-Federal) for, seek
reimbursement of eligible costs, or otherwise
begin any part of the construction or final
design and construction of a Project unless and
until:
(1) The requirements of the National
Environmental Policy Act (42 U.S.C. § 4321 et
seq.) (“NEPA”), Section 106 of the National
Historic Preservation Act (16 U.S.C. § 470f)
(“NHPA”), and any other applicable
environmental laws and regulations have been
met; and
(2) FHWA, or a State with applicable NEPA
Assignment authority, has approved the
NEPA document for the Project and
provided the Recipient with a written
notice that the environmental review
process is complete; and
(3) FHWA has obligated additional funds for
this phase and notified the Recipient in
writing that the Recipient may proceed to
the next activity after NEPA approval, and
the Recipient has acknowledged receipt in
writing of FHWA’s notification. Recipient
shall not proceed with any such activities
until (2) and (3) as described in this section
are met. Costs that are incurred before (2)
and (3) as described in this section are met
are not allowable costs under this
agreement.

Extent of activities that are permissible before
NEPA is complete are those activities
constituting “preliminary design” as
specified in FHWA Order 6640.1A.

2.4 Budget Period.

Base Phase Budget Period: Effective Date of Award – December 1, 2028 Option Phase 1 Budget Period: [reserved]
Option Phase 2 Budget Period: [reserved]

2.5 Grant Designation.

Designation: Implementation

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ARTICLE 3

SUMMARY PROJECT INFORMATION

3.1 Summary of Project’s Statement of Work.

This project will be completed in three phases.

Base Phase: Supplemental Planning: The supplemental planning project will update the City’s 2011 Safe Routes to School Plan to reflect significant changes in school attendance zones, travel patterns, demographics, and the built environment. The effort will revise and expand school profiles, incorporate newly constructed schools, document completed and planned capital projects affecting school travel, and integrating applicable local and regional transportation plans. Work will include producing updated visuals and data, engaging community members and stakeholders, and recommend safety and access enhancements.

Base Phase: Pre-NEPA: The Pre-NEPA phase is associated with Implementation Grants. The Implementation project aims to address the City’s crash trends regarding fatal and severe injury crashes by enhancing pedestrian and bicycle safety throughout the City’s school zones. The improvements are at intersections near schools with known safety issues and proactively includes additional locations to systemically prevent fatal and severe injury crashes along the City’s school route network. During the Pre-NEPA phase, the City will issue a Request for Proposal for conceptual-level designs (30% Plans, Specifications and Estimates deliverables) of various enhancements. These improvements include: School Zone signs, Rectangular Rapid Flashing Beacons, Speed Feedback signs, Safety Lighting, Raised Medians, Pedestrian Refuge Islands, ADA Accessible curb ramps and bulb-outs, Advanced Stop Bars, Green conflict Zone Striping, Bike Route Signage, and Restripe existing intersections with pavement markers. Once the 30% PS&E are ready, the NEPA evaluation will take place to address Preliminary Environmental Study required for the project.

Option Phase 1: Final Design: After the NEPA clearance and FHWA approval, the remaining portion of the PS&E will be prepared as follows:
 Manage the review of the 60%, 90%, and 100% Plans, Specifications, and Estimates deliverables prepared by the project consultant.
 Review Traffic Control plans to minimize disruption during construction.  Coordinate with other Agencies to secure necessary permits, including Caltrans encroachment permit and utility permits
 Identify utility conflicts and coordinate with utility companies to resolve issues.  Prepare and assemble the complete bid package

Option Phase 2: Construction:
 Advertise bid, conduct pre-bid meeting, handle Request for Information, and issue addendum as needed. Oversee bid opening, and City council award of the contract  Provide construction management and oversight throughout the project.  Perform field inspections and review and verify installations of infrastructures  Review submittals, such as shop drawings, material certifications, and equipment specifications  Coordinate with stakeholders, such as residents, schools, businesses, and other stakeholders.  Ensure contractor implements traffic control plan safely and effectively.  Negotiate and process change orders as necessary
 Perform punch list inspections to identify and document incomplete work.  Review and process payments.

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3.2 Project’s Estimated Schedule.

Supplemental Planning Schedule

Milestone Schedule Date
Planned Final Plan Publicly Available
Date:

July 1, 2028
Planned SS4A Final Report Date: July 1, 2030

Implementation Schedule (Construction)
Milestone Schedule Date
Planned NEPA Completion Date: July 1, 2027
Planned Construction Substantial
Completion and Open to Public Use Date:

November 1, 2029
Planned SS4A Final Report Date: July 1, 2030

3.3 Project’s Estimated Costs.
(a) Eligible Project Costs
Eligible Project Costs
SS4A Grant Amount: $2,900,000.00
Other Federal Funds: $0
State Funds: $0
Local Funds: $725,000.00
In-Kind Match: $0
Other Funds: $0
Total Eligible Project Cost: $3,625,000.00

(b) Cost Classification Table

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Cost Classification Total Costs
Non-SS4A
Previously
Incurred
Costs Eligible Costs
Administrative and legal expenses $411,600 $0 $411,600
Architectural and engineering fees $198,500 $0 $198,500 Construction $2,311,100 $0 $2,311,100
Miscellaneous $239,000 $0 $239,000
Contingency $464,800 $0 $464,800
Project Total $3,625,000.00 $0 $3,625,000.00

(c) Indirect Costs

Indirect costs are allowable under this Agreement in accordance with 2 CFR part 200 and the Recipient’s approved Budget Application. In the event the Recipient’s indirect cost rate changes, the Recipient will notify FHWA of the planned adjustment and provide supporting documentation for such adjustment. This Indirect Cost provision does not operate to waive the limitations on Federal funding provided in this document. The Recipient’s indirect costs are allowable only insofar as they do not cause the Recipient to exceed the total obligated funding.

ARTICLE 4

CONTACT INFORMATION

4.1 Recipient Contact(s).

Jessica Dai
Associate Civil Engineer
City of Milpitas
455 E. Calaveras Blvd, Milpitas CA 95035
(408) 586-3325
[email protected]

4.2 Recipient Key Personnel.

Name Title or Position
Jessica Dai Associate Civil Engineer
Mohit Chaudhary Princi pal Civil Engineer
Roberto Alonzo Public Works Division Manager
Michael Silveira City Engineer

4.3 USDOT Project Contact(s).

Safe Streets and Roads for All Program Manager
Federal Highway Administration
Office of Safety

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HSSA-1, Mail Stop: E71-117
1200 New Jersey Avenue, S.E.

Washington, DC 20590
202-366-2822
[email protected]

and

Agreement Officer (AO)
Federal Highway Administration
Office of Acquisition and Grants Management
HCFA-42, Mail Stop E62-310
1200 New Jersey Avenue, S.E.

Washington, DC 20590
[email protected]

and

Division Administrator – California
Agreement Officer’s Representative (AOR)
650 Capitol Mall Suite 4-100
Sacramento, CA 95814
(916) 498-5001
(916) 498-5064

and

Peter Pangilinan
California Division Office Lead Point of Contact
Senior Transportation Engineer
650 Capitol Mall Suite 4-100
Sacramento, CA 95814
(916) 498-5886
[email protected]

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ARTICLE 5

USDOT ADMINISTRATIVE INFORMATION

5.1 Office for Subaward and Contract Authorization.

USDOT Office for Subaward and Contract Authorization: FHWA Office of Acquisition and Grants Management

SUBAWARDS AND CONTRACTS APPROVAL
Note: See 2 CFR § 200.331, Subrecipient and contractor determinations, for definitions of subrecipient (who is awarded a subaward) versus contractor (who is awarded a contract).

Note: Recipients with a procurement system deemed approved and accepted by the Government or by the Agreement Officer (the “AO”) are exempt from the requirements of this clause. See 2 CFR 200.317 through 200.327.

In accordance with 2 CFR 200.308(f)(6), the recipient or subrecipient shall obtain prior written approval from the USDOT agreement officer for the subaward, if the subaward activities were not proposed in the application or approved in the Federal award. This provision is in accordance with 2 CFR 200.308 (f) (6) and does not apply to procurement transactions for goods and services. Approval will be issued through written notification from the AO or a formal amendment to the Agreement.

The following subawards and contracts are currently approved under the Agreement by the AO. This list does not include supplies, material, equipment, or general support services which are exempt from the pre-approval requirements of this clause.

5.2 Reimbursement Requests
(a) The Recipient may request reimbursement of costs incurred within the budget period of this agreement if those costs do not exceed the amount of funds obligated and are allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Reci pient shall not request reimbursement more frequently than monthly.
(b) The Recipient shall use the DELPHI iSupplier Syst em to submit requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit suppor ting cost detail with the SF-270 (Request for Advance or Reimbursement) or SF-271 (Outla y Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred. (c) The Recipient’s supporting cost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the Recipient’s share of co sts. If the Recipient does not provide sufficient detail in a request for reimbursement, the Agreement Officer’s Representative (the “AOR”) may withhold processing that request until the Recipient provides sufficient detail. (d) The USDOT shall not reimburse costs unless th e AOR reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment. (e) In the rare instance th e Recipient is unable to receive electronic funds transfers (EFT), payment by EFT would impose a hardship on the Recipient because of their inability to manage an account at a financial institution, and/or th e Recipient is unable to use th e DELPHI iSupplier System to submit their requests for disbursement, the FHWA may waive the requirement that the Recipient use the DELPHI iSupplier System. The Recipient shall contact the Division Office Lead Point of Contact for instructions on and requirements related to pursuing a waiver.

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(f) The requirements set forth in these terms and conditions supersede previ ous financial invoicing requirements for Recipients.

ARTICLE 6

SPECIAL GRANT TERMS

6.1 SS4A funds must be expended within five years after the grant agreement is executed and DOT obligates the funds, which is the budget period end date in section 10.3 of the Terms and Conditions and section 2.4 in this agreement.

6.2 The Recipient demonstrates compliance with civil rights obligations and nondiscrimination laws, including Titles VI of the Civil Rights Act of 1964, the Americans with Disabilities Act (ADA), and Section 504 of the Rehabilitation Act, and accompanying regulations. Recipients of Federal transportation funding will also be required to comply fully with regulations and guidance for the ADA, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and all other civil rights requirements.

6.3 SS4A Funds will be allocated to the Recipient and made available to the Recipient in accordance with FHWA procedures.

6.4 The Recipient of a Planning and Demonstration Grant acknowledges that the Supplemental Action Plan will be made publicly available and agrees that it will publish the final Supplemental Action Plan on a publicly available website.

6.5 The Recipient of an Implementation Grant agrees to update its Action Plan within two years of the date of this agreement to: align with all Comprehensive Safety Action Plan components in Table 1 of the SS4A FY 2024 NOFO corresponding with any “no” responses in the Self-Certification Eligibility Worksheet; ensure that the Action Plan’s safety focus includes all road users, including pedestrians, bicyclists, and motor vehicle safety; and ensure that the Action Plan was last updated not more than three years prior.

6.6 The Recipient acknowledges that it is required to conduct certain environmental analyses and to prepare and submit to FHWA, or State with applicable NEPA Assignment authority, documents required under NEPA, and other applicable environmental statutes and regulations before the Government will obligate funds for Option Phase 1 under this agreement and provide the Recipient with a written notice to proceed with Option Phase 1.

6.7 The Government’s execution of this agreement does not in any way constitute pre-approval or waiver of any of the regulations imposed upon Recipient under the applicable Federal rules, regulations and laws regarding SS4A projects undertaken in accordance with the terms and conditions of this agreement. The Recipient shall comply with all applicable Federal requirements before incurring any costs under this agreement.

6.8 There are no other special grant requirements.

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ATTACHMENT A

PERFORMANCE MEASUREMENT INFORMATION
Study Area: School Routes across Milpitas, CA.

Baseline Measurement Date: July 1, 2028
Baseline Report Date: September 1, 2028
Table 1: Performance Measure Table
Measure Category and Description
Measurement
Frequency and
Reporting
Deadline
Safety Performance

Fatalities: Total annual fatalities in the
project location(s)

Annually and
within 120 days
after the end of the
period of
performance
Safety Performance

Serious Injuries: Total annual serious
injuries in the project location(s) [if
available]

Annually and
within 120 days
after the end of the
period of
performance
Safety Performance

Crashes by Road User Category: Total
annual crashes in the project location(s)
broken out by types of roadway users
involved (e.g., pedestrians, bicyclists,
motorcyclist, passenger vehicle occupant,
commercial vehicle occupant)
Annually and
within 120 days
after the end of the
period of
performance
Costs

Project Costs: Quantification of the cost
of each eligible project carried out using
the grant
Within 120 days
after the end of the
period of
performance

Outcomes and Benefits

Quantitative Project Benefits:

Quantification of evidence-based projects
or strategies implemented (e.g., miles of
sidewalks installed, number of pedestrian
crossings upgraded, etc.)

Within 120 days
after the end of the
period of
performance
Outcomes and Benefits

Qualitative Project Benefits: Qualitative
description of evidence-based projects or
strategies implemented (e.g., narrative
Within 120 days
after the end of the

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Measure Category and Description
Measurement
Frequency and
Reporting
Deadline
descriptions, testimonials, high-quality
before and after photos, etc.)
period of
performance
Outcomes and Benefits

Project Location(s): GIS/geo coordinate
information identifying specific project
location(s)
Within 120 days
after the end of the
period of
performance
Lessons Learned and
Recommendations

Lessons Learned and Recommendations:

Description of lessons learned and any
recommendations relating to future
projects or strategies to prevent death and
serious injury on roads and streets.

Within 120 days
after the end of the
period of
performance

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ATTACHMENT B

CHANGES FROM APPLICATION

Scope:

No Changes.

Schedule:

During the application process, we anticipated a total project duration of 36 months from 12/01/2024 to 12/01/2027. Since the time of application, we have increased the schedule to 60 months to include time for design and environmental permits that were not initially anticipated and include schedule contingency. The project will commence after execution of the grant agreement, anticipated in late 2025/ early 2026.

Budget:

The overall budget remains the same, but adjustments were made amongst the cost classifications. $41,000 was reallocated from Miscellaneous, $151,500 was moved from Architectural & Engineering Fees, and $219,100 was shifted from Construction to Administrative and Legal Expenses, bringing the total Administrative and Legal Expenses to $411,600. These updates were made because the application incorrectly captured our administration costs. Additionally, $48,800 was moved from Construction to Contingency, reducing the Construction cost to $2,311,100. This change reflects updated cost estimates developed since the time of application.

The table below provides a summary comparison of the project budget.

Fund Source
Application Section 3.3
$ % $ %
Previously Incurred Costs
(Non-Eligible Project Costs)
Federal Funds
Non-Federal Funds
Total Previously Incurred Costs
Future Eligible Project Costs
SS4AFunds
Other Federal Funds
Non-Federal Funds
Total Future Eligible Project
Costs
Total Project Costs

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ATTACHMENT C

[RESERVED]

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ATTACHMENT D
[RESERVED]

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ATTACHMENT E

LABOR AND WORK

1. Efforts to Support Good-Paying Jobs and Strong Labor Standards The Recipient states that rows marked with “X” in the following table are accurate:

The Recipient or a project partner promotes robust job creation by supporting good-paying jobs directly related to the project with free and fair choice to join a union. (Describe robust job creation and identify the good-paying jobs in the supporting narrative below.)

The Recipient or a project partner will invest in high-quality workforce training programs such as registered apprenticeship programs to recruit, train, and retain skilled workers, and implement policies such as targeted hiring preferences. (Describe the training programs in the supporting narrative below.)

The Recipient or a project partner will partner with high-quality workforce development programs with supportive services to help train, place, and retain workers in good-paying jobs or registered apprenticeships including through the use of local and economic hiring preferences, linkage agreements with workforce programs, and proactive plans to prevent harassment. (Describe the supportive services provided to trainees and employees, preferences, and policies in the supporting narrative below.)

The Recipient or a project partner will partner and engage with local unions or other worker-based organizations in the development and lifecycle of the project, including through evidence of project labor agreements and/or community benefit agreements. (Describe the partnership or engagement with unions and/or other worker-based organizations and agreements in the supporting narrative below.)

The Recipient or a project partner will partner with communities or community groups to develop workforce strategies. (Describe the partnership and workforce strategies in the supporting narrative below.) X
The Recipient or a project partner has taken other actions related to the Project to create good-paying jobs with the free and fair choice to join a union and incorporate strong labor standards. (Describe those actions in the supporting narrative below.)

The Recipient or a project partner has not yet taken actions related to the Project to create good-paying jobs with the free and fair choice to join a union and incorporate strong labor standards but, before beginning construction of the Project, will take relevant actions described in Attachment B. (Identify the relevant actions from Attachment B in the supporting narrative below.)

The Recipient or a project partner has not taken actions related to the Project to improve good-paying jobs and strong labor standards and will not take those actions under this award.

2. Supporting Narrative.

The City has established policies and procedures that promote fair labor practices and support creation of good-paying jobs. For all phases of the project, the City will follow labor standards and contracting requirements outlined in the City’s Municipal Code and applicable state and federal regulations. The City’s procurement and contracting processes will incorporate prevailing wage requirements consistent with California Labor Code. Additionally, the City recognizes and honors Memoranda of Understanding (MOUs) with employee unions, ensuring worker’s rights to organize and the free and fair choice to join

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a union. The City will require compliance with all applicable labor standards and regulations for any workforce participation.

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ATTACHMENT F

CRITICAL SECURITY INFRASTRUCTURE AND RESILIENCE

1. Efforts to strengthen the Security and Resilience of Critical Infrastructure against both Physical and Cyber Threats.

The Recipient states that rows marked with “X” in the following table are accurate:

The Recipient demonstrates, prior to the signing of this agreement, effort to consider and address physical and cyber security risks relevant to the transportation mode and type and scale of the activities.

The Recipient appropriately considered and addressed physical and cyber security and resilience in the planning, design and oversight of the project, as determined by the Department and the Department of Homeland Security.

The Recipient complies with 2 CFR 200.216 and the prohibition on certain telecommunications and video surveillance services or equipment.

2. Supporting Narrative.

Not applicable. This grant will not fund the purchase of Information Technology and/or Operational Technology.

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ATTACHMENT G
[RESERVED]

CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: Approve the 2022 and 2023 Funding Application to the Permanent Local Housing Allocation Program, Authorize Receipt of the Grant, and Certify to the California Department of Housing and Community Development Compliance with Program Requirements (Staff Contact: Matt Cano, Assistant City Manager, 408-586-3275; and Sarah Balcha, Senior Administrative Analyst, 408-586-3268) Category: Community Development
Meeting Date: 2/3/2026
Recommendation: (1) Approve the 2022 and 2023 funding application to the Permanent Local Housing Allocation for Unhoused Outreach (PLHA) program; (2) Authorize receipt of the PLHA grant; and (3) Certify to the California Department of Housing and Community Development compliance with the PLHA program requirements.

BACKGROUND:

In 2017, then Governor Brown signed a 15-bill housing package aimed at addressing the state’s housing shortage and high housing costs. This included Senate Bill 2 Building Homes and Jobs Act (SB-2), which created a recording fee on real estate documents to increase the supply of affordable homes in California.

SB-2 established that 70% of the revenue collected, beginning in calendar year 2019, will go to locally administered affordable housing, otherwise known as the Permanent Local Housing Allocation (PLHA) program.

The California Department of Housing and Community Development (HCD) released the 2022 Notice of Funding Availability (NOFA) on August 17, 2022. The allocation spans five years, 2019-2023. HCD requirements state that applicants must submit a five-year plan for the period of 2019-2023 and cannot apply for more than three years of allocation in one year. On November 1, 2022, the City Council adopted a Resolution authorizing the 2019, 2020, and 2021 funding application and approving a five-year (2019-2023) plan. The five-year plan indicated that the City would use all five years of the funding towards unhoused outreach (20%) and rental assistance (80%).

In February 2023, the City received its award letter from HCD. In July 2023, the City received its executed Standard Agreement for PLHA from HCD. The City was approved to designate 5% to program administration.

The remaining balance was approved to be split with approximately 20% of the remaining funding allocated to fund the City’s homeless outreach and assessment services and the remainder for a Workforce Housing Rental Assistance Program (WHRAP). Preliminary information regarding WHRAP was presented to City Council on November 1, 2022, and April 4, 2023.

On October 3, 2023, City Council approved the creation of WHRAP and allocated $645 in funding to 50 households for 24 months. During the first round of outreach only 22 households were deemed eligible. On August 12, 2025, City Council approved minor programmatic changes and the re-opening of a round two to expend the remaining funds.

The current NOFA for the final two years of the PLHA 2019-2023 cycle will remain open until June 30, 2027.

Jurisdictions must apply for their 2022 entitlements by February 28, 2026 and their 2023 entitlements by February 28, 2027. The City is eligible to apply for both its 2022 and 2023 funds. Staff is seeking Council approval on what eligible PLHA activities to apply for.

Funding Year

Amount
Deadline for
Funds to be
Disbursed by
HCD

Deadline to use

Use
2019 PLHA $238,595 04/30/2024 06/30/2030
2020 PLHA $370,850 04/30/2025 06/30/2030
2021 PLHA $408,109 04/30/2026 06/30/2030
WHRAP and
homeless outreach
2022 PLHA $204,545 04/30/2027 06/30/2030
2023 PLHA $156,777 04/30/2028 06/30/2030
Pending City
Council direction
2024-2028 PLHA NOFA expected to be
released February
2026

N/A N/A N/A

ANALYSIS:

As discussed in the background section, on November 1, 2022, the City (1) Adopted a five-year plan to allocate all of the PLHA funding to unhoused outreach and rental assistance and (2) Approved specific uses for the 2019, 2020 and 2021 PLHA funding. Staff are now proposing specific uses for the 2022 and 2023 PLHA funding.

Eligible Activities for Entitlement Funding
To be eligible for its entitlement, the City must engage in activities covered by the guidelines.

There are 10 eligible activities, which are listed in Attachment A. The City’s original 5-year Plan was approved for an allocation split of 20% to homeless outreach and assessment services and 80% for a Workforce Housing Rental Assistance Program (WHRAP). Both proposed programs fall under PLHA’s activity 6 which is for assisting person who are experiencing or at risk of homelessness, including, but not limited, to providing rapid rehousing, rental assistance, supportive/case management services that allow people to obtain and retain housing, operating and capital costs for navigation centers and emergency shelters, and the new construction, rehabilitation, and preservation of permanent and transitional housing.

Current Proposal
To align with existing City programming, staff is recommending continuing prior City Council direction received on November 1, 2022 and continuing to invest in the programs previously submitted to the State of California in the Council adopted five-year PLHA workplan. However, staff is recommending to invest 100% in homeless outreach to ensure the City has an ongoing funding source for this activity for the next two or more years and to allow other housing funding sources and grants to support rental assistance programs.

For FY 25/26 the City’s current homeless outreach program costs $203,033 for 2 full-time, 5-day a week, homeless outreach case managers. While 2 outreach workers are required for safety reasons, staff believe that with $361,322 the City may be able to launch a Request for Proposals (RFP) for homeless outreach and case management for 2-3 days a week and be able to enter into a multi-year contract for 2-3 years. Presently, there is no ongoing source of funding for homeless outreach. As such, staff recommends using all the 2022 and 2023 PLHA funds for homeless outreach.

Benefits of focusing the funding on unhoused outreach at this time include:

1) The City can continue to fund unhoused outreach to ensure that unhoused residents in Milpitas are placed in the County’s Housing queue, for the next two to three years; 2) An ongoing funding source for unhoused outreach does not exist, so this allows the City time to identify future funding sources, which could include future PLHA entitlements or other sources of funding; 3) PLHA funding is complicated to administer, so this provides for a straightforward activity to allocate the funding to and reduces staff’s administrative time on the grant program; 4) Additional funding is available for rental assistance programs as discussed further below.

Rental Assistance Programs

Currently, the City is administering two rental assistance programs – Rental Assistance and Workforce Housing Rental Assistance Program (WHRAP) which will likely sunset in May and December 2026, respectively. However, the following additional programs are already funded or have the potential to be funded in the near future:

1) WHRAP Round 2: Applications opened in December 2025 and will provide $645 per month to up to 28 low income renters for a period of 24 months each starting around Spring 2026; 2) HOME Grant: The City has applied for a $500,000 grant from the State of California that, if awarded, will be support rental assistance. Staff is expecting to hear the results of the grant award soon; 3) State Earmark: In March 2023, the City received a $1,500,000 grant, sponsored by State Assemblymember Alex Lee, for homeless services support. $383,967 remains unappropriated and staff expects to recommend that the City Council support a future rental assistance program with this remaining funding.

POLICY ALTERNATIVES
To provide Council with more than one option, staff has brought forth scenarios of PLHA funded rental assistance. For PLHA funded rental assistance, households must be at 30% AMI or less and rental assistance must be provided for a minimum of 6 months. In August 2025, Council approved WHRAP round two and funding households $645 per month for 24 months with the caveat that if there are not enough eligible households then the monthly amount should increase to ensure all funds are expended, but no household should receive more funds than their total rent payment. At the August 2025 meeting, Council also expressed interest in reducing the length of time for any future rental assistance programs. Staff’s scenarios below are based on the feedback of a reduction in time. The reason staff do not recommend the below options at this time is because WHRAP round two applications are currently open and staff cannot evaluate the effectiveness of the programmatic changes or if there is enough of an eligible applicant pool in Milpitas. Additionally, staff have applied for rental assistance through the HOME grant.

Staff have provided the following tables to show Council options. Both of these options would only provide approximately one additional year of unhoused outreach (through FY 26-27) and the City would need to identify additional funding to extend unhoused outreach beyond that time frame.

Allocation Split
PLHA
Allocation
Program Admin
Max
Homeless
Outreach
Rental
Assistance
$361,322.00 $18,066.10 $130,000.00 $213,255.90

Option 1
Split between homeless outreach + rental assistance for 6 months, including rental assistance program administration costs.

Rental Assistance Options
PLHA
Allocation
Households
Assisted
Months
Assisted
Benefit Per
Month
$213,255.90 20 6 $1,777.13
$213,255.90 30 6 $1,184.76
$213,255.90 40 6 $888.57
$213,255.90 50 6 $710.85

Option 2:

Split between homeless outreach + rental assistance for 12 months, including rental assistance program administration costs

PLHA
Allocation
Households
Assisted
Months
Assisted
Benefit Per
Month
$213,255.90 20 12 $888.57
$213,255.90 30 12 $592.38
$213,255.90 40 12 $444.28
$213,255.90 50 12 $355.43

FISCAL IMPACT:

The City's application and receipt of the PLHA grant would be in an amount not to exceed the five-year estimate of the PLHA formula allocations of $1,431,570, in accordance with all applicable rules and laws. The immediate entitlement to the City is $361,322 for allocation and administration of its PLHA 2022 and 2023 entitlement. The budget change for $361,322 will be incorporated into the FY2026-27 budget. Any subsequent HCD entitled allocations will be incorporated into the annual budget development or separately for Council consideration.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

The action has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment and is not a project pursuant to Pub. Resources Code, § 21065 and Cal. Code Regs., tit. 14, § 15378. Even if a project, the action is exempt from further CEQA review pursuant to Cal. Code Regs., tit. 14, § 15061(b)(3) as it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. The action is a fiscal activity of the City government that does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment and is not a project pursuant to Cal. Code of Regs., tit. 14, § 15378. The underlying activities to be funded are organizational or administrative activity of the City government that will not result in direct or indirect physical changes in the environment and is not a project pursuant to Cal. Code of Regs., tit. 14, § 15378.

ATTACHMENT(S):
(a) Permanent Local Housing Allocation Eligible Activities (b) Affordable Owner-Occupied Workforce Housing Eligible Activities

Attachment A: Permanent Local Housing Allocation Eligible Activities

A full list and explanation of each of the eligible activities is provided below:

1. The predevelopment, development, acquisition, rehabilitation, and preservation of multifamily, residential live-work, rental housing that is affordable to extremely low-, very low-, low-, or moderate-income households, including necessary operating subsidies.

2. The predevelopment, development, acquisition, rehabilitation, and preservation of affordable rental and ownership housing, including Accessory Dwelling Units (ADUs), that meets the needs of a growing workforce earning up to 120% of AMI, or 150% of AMI in high-cost areas. ADUs shall be available for occupancy for a term of no less than 30 days.

3. Matching portions of funds placed into Local or Regional Housing Trust Funds.

4. Matching portions of funds available through the Low- and Moderate-Income Housing Asset Fund pursuant to subdivision (d) of Health and Safety Code (HSC) Section 34176.

5. Capitalized reserves for services connected to the preservation and creation of new permanent supportive housing.

6. Assisting persons who are experiencing or at risk of homelessness, including, but not limited to, providing rapid rehousing, rental assistance, supportive/case management services that allow people to obtain and retain housing, operating and capital costs for navigation centers and emergency shelters, and the new construction, rehabilitation, and preservation of permanent and transitional housing.

A. This activity may include subawards to administrative entities as defined in HSC Section 50490(a)(1-3) that were awarded California Emergency Solutions and Housing (CESH) program or California Homeless Emergency Aid Program (HEAP) funds for rental assistance to continue assistance to these households.

B. Applicants must provide rapid rehousing, rental assistance, navigation centers, emergency shelter, and transitional housing activities in a manner consistent with the Housing First practices described in 25 CCR, Section 8409, subdivision (b)(1)-(6) and in compliance with Welfare and Institutions Code (WIC) Section 8225(b)(8). An applicant allocated funds for the new construction, rehabilitation, and preservation of permanent supportive housing shall incorporate the core components of Housing First, as provided in WIC Section 8255, subdivision (b).

7. Accessibility modifications in lower-income owner-occupied housing.

8. Efforts to acquire and rehabilitate foreclosed or vacant homes and apartments.

9. Homeownership opportunities, including, but not limited to, down payment assistance.

10. Fiscal incentives made by a county to a city within the county to incentivize approval of one or more affordable housing projects, or matching funds invested by a county in an affordable housing development project in a city within the county, provided that the city has made an equal or greater investment in the project. The county fiscal incentives shall be in the form of a grant or low-interest loan to an affordable housing project. Matching funds investments by both the county and the city also shall be a grant or low interest deferred loan to the affordable housing project.

The City’s original 5-year Plan was approved for an allocation split of 20% to homeless outreach and assessment services and 80% for a Workforce Housing Rental Assistance Program (WHRAP). Both proposed programs fall under PLHA’s activity 6 which is for assisting person who are experiencing or at risk of homelessness, including, but not limited, to providing rapid rehousing, rental assistance, supportive/case management services that allow people to obtain and retain housing, operating and capital costs for navigation

centers and emergency shelters, and the new construction, rehabilitation, and preservation of permanent and transitional housing.

If the City proposes more than 10 percent of the anticipated funds be allocated to a different activity, the City will need to formally amend its 5-year plan at a public hearing before being submitted to HCD for approval.

However, if the City continues to fund any program under Activity 6 (assisting persons who are experiencing or at risk of homelessness), no formal amendment is needed, even if the funding percentages to each program change.

There are 10 eligible activities, which are listed in this attachment. The range of eligible activities includes accessibility modifications, development of rental housing, matching portions of funds, and homeownership opportunities. Currently, the City partners with Rebuilding Together Silicon Valley to provide accessibility modifications through its Community Development Block Grant program. Other eligible activities include matching portions of funds placed into Local or Regional Housing Trust Funds, of which the City has none.

Some activities that staff have not heard the Council express interest in include matching portions of funds available through the Low- and Moderate-Income Housing Asset Fund, capitalized reserves for services connected to the preservation and creation of new permanent supportive housing, and acquiring or rehabilitating foreclosed or vacant homes and apartments. Homeownership activities are another eligible activity, but at this time, the City has no current program, and staff would need to create one. Staff has limited capacity, and the County has an active down-payment assistance program. Staff also anticipate the 2024-2028 PLHA NOFA to be released in early 2026 and expect homeownership to be a requirement. Staff recommend not funding homeownership with 2022 and 2023 funds, as staff anticipate future PLHA funding will be required for homeownership activities. Lastly, there are funds available for affordable housing developments. As the 2022 and 2023 entitlement totals $361,322, staff do not recommend using the funds for a development project, as the small amount of money would probably not be the difference between whether a project pencils or not.

At this time, money for services is unknown, and staff recommend that the Council use these entitlement funds to continue existing services in Milpitas for another couple of years.

As the City’s 2022 and 2023 entitlement allocation totals $361,322, re-allocating more than 10% ($36,132.20) to a program other than the category of assisting persons who are or are at risk of experiencing homelessness would require 40% ($144,528.80) of the allocation to go to AWOH activities (Attachment B). This would leave $216,793.20 to go to a non-AWOH activity. The City of Milpitas currently has no pre-existing program that falls under AWOH and a reallocation of more than 10% would require staff to create a new program. Staff would need to come back to Council with proposals of eligible programs. Currently, staff does not have capacity to create and administer a new program. Additionally, this program would more than likely come with a need for additional program administration funds that would come out of one of the City’s housing funds. As stated above, staff also anticipate HCD will require jurisdictions to dedicate a portion of their 2024-2028 PLHA allocations to homeownership programs. For these reasons, staff recommend not re-allocating more than 10% to a program that falls outside of the assisting persons who are or are at risk of experiencing homelessness.

Attachment B: Affordable Owner-Occupied Workforce Housing Eligible Activities

Eligible Activity AOWH Applicability
Predevelopment, development, acquisition,
rehabilitation, and preservation of Affordable rental
and ownership housing, including Accessory
Dwelling Units (ADUs), that meets the needs of a
growing workforce earning up to 120% AMI, or 150%
AMI in high-cost areas. ADUs shall be available for
occupancy for a term of no less than 30 days.

Matching portions of funds placed into Local or
Regional Housing Trust Funds.

Matching portions of funds available through the
Low- and Moderate-Income Housing Asset Fund
pursuant to subdivision (d) of HSC Section 34176

Only those expenditures directly related to ownership
housing will count towards the 20% requirement.

Must be documented after expenditure of funds.

Accessibility modifications in Lower-income Owner-
occupied housing
All expenditures

Efforts to acquire and rehabilitate foreclosed or
vacant homes and apartments
Only those expenditures directly related to ownership
housing will count towards the 20% requirement.

Must be documented after expenditure of funds.

Homeownership opportunities, including, but not
limited to, down payment assistance.

All expenditures

CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: Review Fiscal Year 2025-26 Mid-Year Report, Approve FY2025-26 Mid-Year Budget Amendments, Adopt a Resolution Amending Resolution No. 1626, the Classification Plan, to Approve and Adopt the Pay Schedule titled “New Job Classifications/Salary Table” (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111)
Category: Leadership and Support Services
Meeting Date: 2/3/2026
Recommendation:

(1) Review Fiscal Year 2025-26 Mid-Year Report;
(2) Approve FY2025-26 Mid-Year Budget Amendments; and
(3) Adopt a resolution amending Resolution No. 1626 the Classification Plan, to approve and adopt the pay schedule titled “New Job Classifications/Salary Table”, and amend budgeted allocated positions.

BACKGROUND:

On June 3, 2025, the City Council approved the Fiscal Year (FY) 2025-26 Adopted Operating Budget in the total amount of $268.5 million, which includes the General Fund Budget in the amount of $144 million. After adoption of the budget, staff monitor revenues and expenditures for all funds with an emphasis on the General Fund and Enterprise Funds.

ANALYSIS:

This staff report provides FY2025-26 mid-year budget adjustments.

General Fund
On June 3, 2025, the City Council approved the Fiscal Year FY2025-26 Adopted Operating General Fund Budget in the amount of $144 million. As of December 31, 2025, the City received $44.1 million in revenues and incurred $64.9 million in expenditures and encumbrances. Revenues and expenditures are seasonal with cash flow fluctuations due to timing of revenue receipts and City services rendered. As such, actual percentage of revenues may not match the lapsed period.

Revenues
For the six months ending December 31, 2025, the General Fund received $44.1 million, increased Intergovernmental revenue estimate by $3.0 million and increased the use of reserves estimate by $147,000 through prior City Council action for an amended revenue budget of $147.2 million. The proposed FY2025-26 mid-year budget adjustments total $3.7 million, resulting in a FY2025-26 amended revenue budget of $150.9 million.

• Intergovernmental (Increase $654,170): The proposed amendment increases the revenue estimate by $654,170, resulting in estimated Intergovernmental revenue of $4.1 million for reimbursable overtime, vehicle and equipment, and administrative support costs related to fire mutual aid provided in response to seasonal wildfire and other events.

• Other Revenues (Increase $3,070,531): The proposed amendment increases the revenue estimate by $3.1 million, resulting in estimated Other revenue of $3.3 million. This action recognizes $2.5 million for reimbursable retiree medical payment costs from the CalPERS Other Post-Employment Benefits (OPEB) trust and $526,000 in developer reimbursed CEQA review contractual services.

Expenditures

For the six months ending December 31, 2025, the General Fund incurred $64.9 million of expenditures and encumbrances. The proposed FY2025-26 mid-year adjustments total $3.7 million, resulting in $150.9 million FY2025-26 amended expenditure budget.

Adopted
Budget
BCF Through
01/20/26
Amended
Budget
(01/20/26)
Proposed
Mid-Year
Amended
Budget Mid-Yr
FY 25-26 FY 25-26 Amend FY 25-26 Amendments FY 25-26
Revenues
Property Taxes 53,102,400$ -$ 53,102,400$ -$ 53,102,400$ Sales & Use Tax 28,497,568$ -$ 28,497,568$ -$ 28,497,568$ Sales Tax - Measure F/Measure J 6,985,000$ -$ 6,985,000$ -$ 6,985,000$ Transient Occupancy Tax 13,334,900$ -$ 13,334,900$ -$ 13,334,900$ Licenses, Permits & Fines 8,730,708$ -$ 8,730,708$ -$ 8,730,708$ Charges for Services 8,371,218$ -$ 8,371,218$ -$ 8,371,218$ Franchise Fees 6,397,860$ -$ 6,397,860$ -$ 6,397,860$ Use of Money and Property 1,067,673$ -$ 1,067,673$ -$ 1,067,673$ Other Taxes 1,161,600$ -$ 1,161,600$ -$ 1,161,600$ Intergovernmental 412,552$ 3,021,542$ 3,434,094$ 654,170$ 4,088,264$ Other Revenues 270,000$ -$ 270,000$ 3,070,531$ 3,340,531$ Operating Transfers In 10,451,228$ -$ 10,451,228$ -$ 10,451,228$ Use of Reserves - PERS stablization Reserve 2,774,404$ -$ 2,774,404$ -$ 2,774,404$ Use of Reserves - Future Deficit Reserve 917,985$ -$ 917,985$ -$ 917,985$ Use of Reserves - Contingency Reserve 15,000$ 147,000$ 162,000$ -$ 162,000$ Use of Reserves (ERAF Litigation, Utilities
Subsidy, Redevelopment Administration) 917,326$ -$ 917,326$ -$ 917,326$ Community Investment Programs 589,482$ -$ 589,482$ -$ 589,482$ Total Sources 143,996,904$ 3,168,542$ 147,165,446$ 3,724,701$ 150,890,147$

• Salaries (Increase $654,170): This action increases salaries and benefits by approximately $0.7 million for the following:
o Increase of $654,170 to the Fire Department for overtime to better align actual overtime costs incurred primarily due to fire mutual aid provided in response to seasonal wildfire and other events.

• Benefits (Increase $2,544,531): This action increases benefits by $2.5 million for the following:
o Retiree medical payments of $2.5 million provided to eligible retired City employees. These costs are fully reimbursed from the CalPERS OPEB trust. While these costs are not new to the City, best practice requires the City budget these costs to make payments.

• Services and Supplies (Increase $526,000): This action increases services and supplies by $0.5 million to the Planning Department for pass through contractual services provided to developers for CEQA review projects.

Since adoption of the FY2025-26 Operating Budget on June 3, 2025, staff have identified additional personnel expenses totaling approximately $784 thousand, including $246 thousand in Fire overtime for City operations and support, and $538 thousand to fund OPEB costs per the City's most recent actuarial report. These expenses are being fully absorbed through operational efficiencies and budgetary savings realized during the fiscal year, with no impact on the adopted budget.

Other Funds
• Abandoned Vehicle Program – Salary adjustments totaling $111,000 to align budget with actual program costs: $90,000 for the Police Department and $21,000 for the Planning Department. • Equipment Replacement Fund – Vehicle replacement funding of $385,469 for essential fleet needs:
o Three (3) unmarked Police Department specialty vehicles omitted during FY2025-26 budget preparation.
o Two (2) mid-sized dump trucks (over 20 years old) that have failed required CARB opacity testing and been removed from service. As the City's only mid-sized dump trucks, replacement is essential to maintain operational capacity.
o Additional OPEB costs per the City's most recent actuarial report of $6,365 • Sewer Maintenance and Operations Fund – Operating net budget increase of $2,646,723:
o Wastewater treatment services cost increase of $2,401,182 (City of San José contract). o Retiree medical payments of $213,500, fully reimbursed from the CalPERS OPEB trust. o Spousal Fund contribution of $18,270 per employee union agreement requirements. o Additional OPEB costs per the City's most recent actuarial report of $13,771 • Water Maintenance and Operations Fund – Operations budget increase of $2,186,988:
o Water purchase cost increase of $1,839,280.
o Retiree medical payments of $305,000, fully reimbursed from the CalPERS OPEB trust. o Spousal Fund contribution of $18,270 per employee union agreement requirements.

Adopted
Budget
BCF Through
01/20/26
Amended
Budget
(01/20/26)
Proposed
Mid-Year
Amended
Budget Mid-Yr
FY 25-26 FY 25-26 Amend FY 25-26 Amendments FY 25-26

EXPENDITURES
Salaries 70,418,844$ 297,436$ 70,716,280$ 654,170$ 71,370,450$ Benefits 43,207,720$ 93,764$ 43,301,484$ 2,544,531$ 45,846,015$ Services & Supplies 28,221,134$ 2,777,342$ 30,998,476$ 526,000$ 31,524,476$ Debt Services 1,289,400$ 1,289,400$ -$ 1,289,400$ Capital Outlay 15,000$ 15,000$ -$ 15,000$ Operating Transfers Out 844,806$ 844,806$ -$ 844,806$ Total Uses 143,996,904$ 3,168,542$ 147,165,446$ 3,724,701$ 150,890,147$

o Additional OPEB costs per the City's most recent actuarial report of $24,438 • Redevelopment Obligation Retirement Fund – Appropriation of $14,127,385 for scheduled redevelopment obligation payments, fully reimbursed by Santa Clara County. • Capital Improvement Program (CIP) Amendments:
o CIP 3724 Main Street Flood Study – Defund $250,000 and return funds to the Storm Drain CIP Fund. Project placed on hold due to costs exceeding available funding; uncommitted funds will support other storm drain projects.
o CIP 3436 ADA Compliance Review – Defund $53,000 and return funds to the General Government CIP Fund. Project complete.
o CIP 3445 Public Safety/DPW Disaster Plan Update – Defund $117,000 and return funds to the General Government CIP Fund. Project complete.
o CIP 2016 S. Milpitas Blvd. Road Extension – Appropriate $3.0 million in Caltrans grant funds for construction phase.
o Highway Safety Improvement Project – Appropriate $381,900 for initial design phase, funded by federal grant ($343,710) and Gas Tax Fund local match ($38,190). Remaining $1.9 million will be included in the proposed FY 2027-2031 CIP Budget. • Other Funds Allocations – Additional OPEB costs of $14,955 per the City's most recent actuarial report allocated to various other funds that support personnel costs, based on the City's latest actuarial report.

Additionally, an updated salary table is attached, reflecting salary adjustments for the Milpitas Police Officers Association (MPOA) per the Memorandum of Understanding effective January 1, 2024 through December 31, 2026, and for Unrepresented Police Employees per City Council action dated March 3, 2020. These updates are consistent with the Fiscal Year 2025-26 Proposed Operating Budget approved by City Council on June 3, 2025.

POLICY ALTERNATIVE:

Alternative 1: Do not approve FY2025-26 Mid-Year Budget Amendment Recommendations

Pros: Not approving certain budget amendment recommendations will result in not aligning the budget with actual trends and make it more difficult to address urgent service demands, accept new revenues and manage the budget.

Cons: The recommended budget amendment recommendations include urgent funding recommendations and adjustments to budget estimates.

Reason not recommended: Not approving the FY2025-26 Mid-Year budget amendment recommendations will result in not funding certain programs and not adjusting budget estimates to year-to-date revenue proceeds received.

FISCAL IMPACT:

If the City Council approves the recommendations, the FY2025-26 operating budget appropriation for General Fund revenues and expenditures will increase by $3.7 million, for an amended budget total of $150.9 million, with the Citywide budget increasing by $26.2 million for an amended Citywide budget of $294.7 million. The following Sources and Uses chart details the recommended budget amendments. Fund reserves and fund balances will be administered in accordance with City policies.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

The action being considered is exempt from environmental review pursuant to CEQA Guideline 15378(b)(4) as a governmental fiscal activity without a commitment to any project that would result in a potentially significant impact on the environment. Further, it is also exempt pursuant to CEQA Guideline 15378(b)(2) as a continuing administrative activity including the purchases of supplies and personnel-related actions, etc.

Attachment(s):
(a) Resolution - Approve FY 2025-26 Mid-Year Budget Amendments (b) Resolution - Adopt Amended Resolution No. 1626
(c) Exhibit A to the Resolution to Amend Resolution No. 1626 Fund Funding Source Revenue Expense
Change in Fund
Balance/
Reimbursement /
Revenue
100 - General Fund Reimbursement-Mutual Aide 654,170$ 654,170$ -$ Reimbursement-Developer 526,000 526,000 -
Reimbursement-CalPERS OPEB 2,544,531 2,544,531 -
105 - Abandoned Vehicle Fund Abandoned Vehicle Fee Revenue 111,000 111,000 - 150 - Redevelopment Administration Fund Balance, No affect on General Fund - 36 36 214 - Community Planning Fund Fund Balance, No affect on General Fund - 1,058 1,058 216 - Affordable Housing Community Benefit Fund Fund Balance, No affect on General Fund - 1,359 1,359 217 - Affordable Housing Unrestricted Fund Fund Balance, No affect on General Fund - 523 523 235 - 95-1 LLMD Fund Balance, No affect on General Fund - 1,034 1,034 236 - 98-1 LLMD Fund Balance, No affect on General Fund - 67 67 237 - 2005 Community Facility District Fund Fund Balance, No affect on General Fund - 8,441 8,441 280 - Solid Waste Services Fund Balance, No affect on General Fund - 2,437 2,437 311 - Street CIP Fund Fund Balance, No affect on General Fund 343,710 381,900 38,190 331 - General Government CIP Fund Return to Fund Balance - (170,000) (170,000) 341 - Storm Drain CIP Fund Return to Fund Balance - (250,000) (250,000) 351 - Transit Area CIP Fund Caltrans Grant Revenue 3,000,000 3,000,000 - 400 - Water Fund Fund Balance, No affect on General Fund - 1,881,988 1,881,988 Reimbursement-CalPERS OPEB 305,000 305,000 -
450 - Sewer Fund Fund Balance, No affect on General Fund - 2,433,223 2,433,223 Reimbursement-CalPERS OPEB 213,500 213,500 -
500 - Equipment Replacement Fund Fund Balance, No affect on General Fund - 385,469 385,469 506 - Permit Automation Fund Fund Balance, No affect on General Fund - 143 143 930 - Redevelopment Obligation Retirement Fund County of Santa Clara Reimbursement 14,127,385 14,127,385 - Grand Total - 21,825,296$ 26,159,264$ 4,333,968$
Sources and Uses Table

RESOLUTION NO. ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILPITAS APPROVING THE FISCAL YEAR 2025-26 MID-YEAR BUDGET REPORT FOR

THE CITY OF MILPITAS AND AUTHORIZING VARIOUS FINANCIAL

ACTIONS

WHEREAS, as part of the Fiscal Year 2025-26 Mid-Year Budget Report, budget adjustments have been recommended in the General Fund, and certain Special Funds and Capital Funds to bring projected revenues and expenditures into alignment based on performance through the first half of the fiscal year, to account for updated cost projections to implement technical adjustments, to recognize various revenues, and to adjust funding for a limited number of projects funded with Special and/or Capital Funds; and

WHEREAS, the City Council reviewed the Fiscal Year 2025-26 Mid-Year Report; and

WHEREAS, staff recommends Citywide budget amendments totaling $26.2 million, including General Fund revenue and expenditure increases of $3.7 million (from $147.2 million to $150.9 million) to recognize reimbursable fire mutual aid costs, OPEB retiree medical payments, and CEQA contractual services, maintaining a budget-neutral General Fund with no impact to reserves; and

WHEREAS, staff recommends Other Funds adjustments totaling $22.5 million, including: (1) Water Fund operations increase of $2.2 million for water purchase costs and reimbursable benefits; (2) Sewer Fund operations increase of $2.6 million for wastewater treatment services and reimbursable benefits; (3) Equipment Replacement Fund increase of $385,469 for essential vehicle replacements; (4) Redevelopment Obligation Retirement Fund appropriation of $14.1 million fully reimbursed by Santa Clara County; (5) Abandoned Vehicle Program salary adjustments of $111,000; and (6) various OPEB cost adjustments totaling $80,000 across multiple funds; and

WHEREAS, staff recommends Capital Improvement Program amendments including: (1) defunding completed or on-hold projects totaling $420,000 and returning funds to respective CIP reserves; (2) appropriating $3.0 million in Caltrans grant funds for S. Milpitas Blvd. Road Extension construction; and (3) appropriating $381,900 in federal grant and Gas Tax funds for Highway Safety Improvement Project initial design; and

NOW, THEREFORE, the City Council of the City of Milpitas hereby finds, determines, and resolves as follows:

1. The City Council and Authority have considered the full record before them, which may include but is not limited to such things as the staff report, testimony by staff and the public, and other materials and evidence submitted or provided to them. Furthermore, the recitals set forth above are found to be true and correct and are incorporated herein by reference.

2. The Fiscal Year 2025-26 Mid-Year Budget Report, as attached in the City Council meeting packet, inclusive of capital improvement program appropriations, for the City of Milpitas for Fiscal Year 2025-26 is hereby affirmed and adopted. All appropriations and other financial actions, accounting, and amendments recommended in that staff report are approved.

Resolution No. ___ 2
PASSED AND ADOPTED this ______ day of _________, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST: APPROVED:

____________________________ ______________________
Suzanne Guzzetta, City Clerk Carmen Montano, Mayor

APPROVED AS TO FORM:

__________________________________
Christopher Creech, Acting City Attorney

RESOLUTION NO. ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILPITAS AMENDING RESOLUTION NO 1626, THE CLASSIFICATION PLAN, TO ADJUST SALARY

RANGES OF MILPITAS POLICE OFFICERS ASSOCIATION PERSONNEL,

UNREPRESENTED POLICE PERSONNEL, AND APPROVE AND ADOPT THE PAY SCHEDULE TITLED “ALL JOB CLASSIFICATIONS/SALARY TABLE”

WHEREAS, the City of Milpitas has a Classification Plan adopted as Resolution No. 1626 on December 17, 1968, which has been amended from time to time, and which is in accordance with the Personnel Rules and Regulations of the City of Milpitas (Resolution No. 792 as amended); and

WHEREAS, amendments to the Classification Plan are necessary to account for adjustments to salary ranges; and

WHEREAS, the City of Milpitas Unrepresented Management Employees are not organized or represented for the purposes of meeting and conferring with the City in the areas of salary, benefits, and working conditions; and

WHEREAS, the current Memorandum of Understanding (MOU) between the Milpitas Police Officers Association (MPOA) and the City of Milpitas covering the period of January 1, 2024 through December 31, 2026 was approved on May 7, 2024 through Resolution No. 9324; and

WHEREAS, consistent with the salary changes in the MPOA MOU, the salaries of Unrepresented Police Personnel shall be increased in accordance with, and on a par with, the salary adjustments granted to the MPOA membership to address salary compaction; and

NOW, THEREFORE, the City Council of the City of Milpitas hereby finds, determines, and resolves as follows:

1. The City Council has considered the full record before it, which may include but is not limited to such things as the staff report, testimony by staff and the public, and other materials and evidence submitted or provided to it. Furthermore, the recitals set forth above are found to be true and correct and are incorporated herein by reference.

2. Resolution No. 1626, as amended, is hereby further amended as follows:

The City Council approves and adopts the pay schedule “ALL JOB CLASSIFICATIONS/SALARY TABLE EFFECTIVE 01/11/2026,” dated this day when passed and adopted, which is attached hereto as Exhibit A. which includes updated salary ranges for the following classifications as outlined in City Council agenda report approving the Fiscal Year 2025-26 Proposed Operating Budget on June 3, 2025:

a. All classifications represented by Milpitas Police Officers Association (MPOA) in accordance with the Memorandums of Understanding (MOU) covering the period of January 1, 2024 through December 31, 2026.

b. All classification included in the Unrepresented Police group, in accordance with the following:
• Unrepresented Police Employees Salary increase of four percent (4%) which is tied to MPOA per Council action on March 3, 2020.

2 Resolution No. xxxx

PASSED AND ADOPTED this ______ day of ___________, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST: APPROVED:

Suzanne Guzzetta, City Clerk Carmen Montano, Mayor

APPROVED AS TO FORM:

Christopher Creech, Acting City Attorney

1/16/2026 CITY OF MILPITAS - HUMAN RESOURCES
All Job Classifications/Salary Table Effective 01/11/2026

Step A Step B Step C Step D Step E
Classification Union Code Occ Code Pay Grade Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Accountant 50 2101 500 53.36 4,268.94 110,992.44 56.03 4,482.35 116,541.10 58.82 4,705.56 122,344.56 61.77 4,941.94 128,490.44 64.85 5,188.14 134,891.64 Accounting Technician I 50 6104 513 34.75 2,780.15 72,283.90 36.49 2,919.18 75,898.68 38.31 3,065.15 79,693.90 40.23 3,218.40 83,678.40 42.24 3,379.33 87,862.58 Accounting Technician II 50 6105 514 38.23 3,058.15 79,511.90 40.14 3,211.11 83,488.86 42.15 3,371.65 87,662.90 44.25 3,540.27 92,047.02 46.47 3,717.21 96,647.46 Administrative Analyst I 80 2102 801 45.45 3,635.80 94,530.80 - - - - - - - - - 59.83 4,786.31 124,444.06 Administrative Analyst II 80 2103 802 50.19 4,015.32 104,398.32 - - - - - - - - - 66.06 5,285.08 137,412.08 Administrative Assistant 80 6111 828 43.36 3,468.65 90,184.90 45.53 3,642.08 94,694.08 47.80 3,824.21 99,429.46 50.19 4,015.39 104,400.14 52.70 4,216.15 109,619.90 Assistant Chief of Police 60 1405 649 121.47 9,717.91 252,665.66 - - - - - - - - - 170.06 13,605.06 353,731.56 Assistant City Attorney 60 1113 645 80.82 6,465.24 168,096.24 - - - - - - - - - 109.40 8,751.75 227,545.50 Assistant City Manager 60 1104 666 101.41 8,112.63 210,928.38 - - - - - - - - - 141.97 11,357.69 295,299.94 Assistant Dir Recr & Comm Svcs 60 1121 659 69.20 5,535.95 143,934.70 - - - - - - - - - 96.88 7,750.33 201,508.58 Assistant Engineer 50 2201 502 57.82 4,625.32 120,258.32 60.71 4,856.57 126,270.82 63.74 5,099.39 132,584.14 66.93 5,354.39 139,214.14 70.28 5,622.14 146,175.64 Assistant Finance Director 60 1109 669 72.98 5,838.26 151,794.76 - - - - - - - - - 102.17 8,173.76 212,517.76 Assistant Fire Marshal 60 2501 632 93.05 7,443.79 193,538.54 - - - - - - - - - 130.27 10,421.31 270,954.06 Assistant Planner 50 2801 503 55.44 4,435.07 115,311.82 58.21 4,656.94 121,080.44 61.11 4,888.95 127,112.70 64.17 5,133.33 133,466.58 67.38 5,390.10 140,142.60 Assistant Pool Manager 70 5609 709 22.66 1,812.80 47,132.80 - - - - - - - - - 31.57 2,525.60 65,665.60 Assistant Water Operator 20 7212 221 47.55 3,566.14 92,719.64 49.93 3,744.46 97,355.96 52.42 3,931.67 102,223.42 55.04 4,128.24 107,334.24 57.80 4,334.68 112,701.68 Assistant Water Operator - 40 20 8611 226 47.83 3,826.17 99,480.42 50.22 4,017.68 104,459.68 52.73 4,218.74 109,687.24 55.38 4,430.52 115,193.52 58.15 4,651.95 120,950.70 Associate Civil Engineer 50 2202 504 66.49 5,319.09 138,296.34 69.81 5,585.07 145,211.82 73.30 5,864.34 152,472.84 76.97 6,157.56 160,096.56 80.82 6,465.45 168,101.70 Associate Planner 50 2802 505 63.74 5,099.52 132,587.52 66.94 5,355.19 139,234.94 70.29 5,623.22 146,203.72 73.80 5,903.65 153,494.90 77.48 6,198.73 161,166.98 Budget Manager 80 1115 839 66.25 5,299.89 137,797.14 - - - - - - - - - 87.20 6,976.19 181,380.94 Building & Housing Director 60 1802 658 88.20 7,055.63 183,446.38 - - - - - - - - - 123.47 9,877.89 256,825.14 Building Inspection Manager 80 3809 848 69.02 5,521.25 143,552.50 - - - - - - - - - 83.89 6,711.16 174,490.16 Building Inspector Apprentice 70 8610 770 28.00 2,240.00 58,240.00 - - - - - - - - - 35.00 2,800.00 72,800.00 Building Official 60 1804 676 77.58 6,206.24 161,362.24 - - - - - - - - - 108.61 8,688.74 225,907.24 Building Permit Technician 50 5801 508 42.33 3,386.76 88,055.76 44.46 3,556.47 92,468.22 46.69 3,734.89 97,107.14 49.01 3,920.93 101,944.18 51.46 4,116.78 107,036.28 Building/NP Inspector 50 3801 507 56.11 4,488.96 116,712.96 58.92 4,713.46 122,549.96 61.86 4,949.08 128,676.08 64.96 5,196.56 135,110.56 68.20 5,456.35 141,865.10 Business Systems Analyst/Dev 80 2119 853 60.58 4,846.79 126,016.54 - - - - - - - - - 79.75 6,379.85 165,876.10 Buyer 80 2106 803 45.04 3,602.84 93,673.84 - - - - - - - - - 59.28 4,742.46 123,303.96 CIP Manager 60 2211 642 67.02 5,361.33 139,394.58 - - - - - - - - - 93.83 7,506.45 195,167.70 Case Manager 50 5612 544 37.93 3,034.56 78,898.56 - - - - - - - - - 47.34 3,787.06 98,463.56 Chief Fire Enforcement Officer 60 1505 656 76.62 6,129.71 159,372.46 - - - - - - - - - 107.27 8,581.60 223,121.60 Chief of Police 60 1402 650 127.54 10,203.49 265,290.74 - - - - - - - - - 178.56 14,284.93 371,408.18 City Attorney 60 1112 644 99.96 7,997.00 207,922.00 - - - - - - - - - 124.95 9,996.27 259,903.02 City Clerk 60 1101 605 67.06 5,364.87 139,486.62 - - - - - - - - - 93.90 7,511.67 195,303.42 City Engineer 60 1201 606 78.23 6,258.32 162,716.32 - - - - - - - - - 109.52 8,761.65 227,802.90 City Manager 60 1102 697 182.21 14,576.92 378,999.92 - - - - - - - - - 182.21 14,576.92 378,999.92 Code Enforcement Officer 50 5804 515 49.06 3,925.02 102,050.52 51.52 4,121.33 107,154.58 54.10 4,328.27 112,535.02 56.81 4,544.67 118,161.42 59.65 4,771.74 124,065.24 Communications Dispatch Superv 40 6409 456 63.79 5,103.55 132,692.30 66.98 5,358.72 139,326.72 70.33 5,626.67 146,293.42 73.85 5,908.02 153,608.52 77.54 6,203.42 161,288.92 Communications Dispatcher 40 6408 455 55.24 4,418.84 114,889.84 58.00 4,639.76 120,633.76 60.90 4,871.74 126,665.24 63.94 5,115.28 132,997.28 67.14 5,371.05 139,647.30 Community Service Officer 40 6412 460 47.61 3,808.66 99,025.16 49.99 3,999.11 103,976.86 52.49 4,199.06 109,175.56 55.11 4,409.01 114,634.26 57.87 4,629.48 120,366.48 Councilmember 60 1107 699 20.87 417.40 10,852.40 - - - - - - - - - 20.87 417.40 10,852.40 Crime Analyst 80 2105 809 54.40 4,352.39 113,162.14 - - - - - - - - - 71.61 5,729.08 148,956.08 Cross Connection Specialist 20 8626 239 49.43 3,954.49 102,816.74 52.03 4,162.61 108,227.86 54.77 4,381.70 113,924.20 57.65 4,612.31 119,920.06 60.69 4,855.06 126,231.56 Customer Services Supervisor 80 2127 847 52.76 4,220.40 109,730.40 - - - - - - - - - 69.44 5,554.97 144,429.22 Deputy City Attorney 60 1114 646 63.14 5,050.96 131,324.96 - - - - - - - - - 87.52 7,001.35 182,035.10 Deputy City Clerk 80 6102 835 51.81 4,144.42 107,754.92 - - - - - - - - - 62.97 5,037.56 130,976.56 Deputy City Manager 60 1119 672 99.38 7,950.37 206,709.62 - - - - - - - - - 139.07 11,125.91 289,273.66 Deputy Director of IT 60 1123 679 80.31 6,424.82 167,045.32 - - - - - - - - - 102.85 8,227.82 213,923.32 Deputy Fire Chief 60 1504 633 117.25 9,379.84 243,875.84 - - - - - - - - - 164.15 13,131.77 341,426.02 Deputy Public Works Director 60 1207 654 78.23 6,258.32 162,716.32 - - - - - - - - - 109.52 8,761.65 227,802.90 Digital Media Specialist 80 2121 840 46.87 3,749.30 97,481.80 - - - - - - - - - 61.69 4,935.22 128,315.72 Dir of Recr & Community Svcs 60 1208 655 86.37 6,909.53 179,647.78 - - - - - - - - - 121.15 9,692.19 251,996.94 Econ Dev Dir & Strat Init 60 1206 653 86.37 6,909.53 179,647.78 - - - - - - - - - 121.15 9,692.19 251,996.94 Economic Development Coord 80 8623 852 57.17 4,573.41 118,908.66 - - - - - - - - - 70.89 5,670.98 147,445.48 Economic Development Spec 80 8606 850 54.44 4,355.25 113,236.50 - - - - - - - - - 65.72 5,257.23 136,687.98 Electrical/Building Inspector 50 3802 511 58.92 4,713.45 122,549.70 61.86 4,949.08 128,676.08 64.96 5,196.55 135,110.30 68.20 5,456.35 141,865.10 71.61 5,729.19 148,958.94 Emergency Services Coordinator 80 2502 836 60.15 4,811.86 125,108.36 - - - - - - - - - 79.16 6,333.04 164,659.04 Engineering Aide 50 3201 512 45.98 3,678.31 95,636.06 48.28 3,862.23 100,417.98 50.69 4,055.33 105,438.58 53.23 4,258.07 110,709.82 55.89 4,470.97 116,245.22 Engineering Permit Technician 50 2210 540 41.39 3,311.12 86,089.12 43.46 3,476.68 90,393.68 45.63 3,650.50 94,913.00 47.91 3,832.98 99,657.48 50.31 4,024.66 104,641.16 Entry Firefighter/EMT - 40 10 4512 115 58.36 4,668.57 121,382.82 61.28 4,902.01 127,452.26 - - - - - - - - - Entry Firefighter/EMT - 56 10 4510 112 41.68 4,668.57 121,382.82 43.77 4,902.01 127,452.26 - - - - - - - - - Entry Firefighter/Paramedic-40 10 4513 116 65.36 5,228.81 135,949.06 68.63 5,490.25 142,746.50 - - - - - - - - - Entry Firefighter/Paramedic-56 10 4511 113 46.69 5,228.81 135,949.06 49.02 5,490.25 142,746.50 - - - - - - - - - Entry Level Fire Inspector 10 3508 114 50.39 4,031.53 104,819.78 52.91 4,233.11 110,060.86 55.56 4,444.77 115,564.02 58.34 4,667.01 121,342.26 61.25 4,900.36 127,409.36

1/16/2026 CITY OF MILPITAS - HUMAN RESOURCES
All Job Classifications/Salary Table Effective 01/11/2026

Step A Step B Step C Step D Step E
Classification Union Code Occ Code Pay Grade Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Envir & Regulatory Comply Spec 80 8624 851 58.10 4,648.22 120,853.72 - - - - - - - - - 76.48 6,118.40 159,078.40 Environmental Inspector 50 2213 553 58.92 4,713.45 122,549.70 61.86 4,949.11 128,676.86 64.96 5,196.57 135,110.82 68.20 5,456.38 141,865.88 71.61 5,729.19 148,958.94 Equip Maint Worker I - 40 20 8612 227 43.50 3,479.61 90,469.86 45.65 3,651.83 94,947.58 47.93 3,834.76 99,703.76 50.34 4,027.27 104,709.02 52.85 4,228.37 109,937.62 Equip Maint Worker II - 40 20 8613 228 47.83 3,826.17 99,480.42 50.22 4,017.68 104,459.68 52.73 4,218.74 109,687.24 55.38 4,430.52 115,193.52 58.15 4,651.95 120,950.70 Equip Maint Worker III - 40 20 8614 229 53.88 4,310.74 112,079.24 56.59 4,526.81 117,697.06 59.42 4,753.59 123,593.34 62.39 4,991.05 129,767.30 65.52 5,241.35 136,275.10 Equipment Maint. Worker I 20 7202 200 43.23 3,241.94 84,290.44 45.39 3,404.04 88,505.04 47.66 3,574.29 92,931.54 50.04 3,752.98 97,577.48 52.54 3,940.63 102,456.38 Equipment Maint. Worker II 20 7203 201 47.55 3,566.14 92,719.64 49.93 3,744.46 97,355.96 52.42 3,931.67 102,223.42 55.04 4,128.24 107,334.24 57.80 4,334.68 112,701.68 Equipment Maint. Worker III 20 7204 202 53.57 4,018.08 104,470.08 56.25 4,218.91 109,691.66 59.07 4,429.90 115,177.40 62.02 4,651.39 120,936.14 65.12 4,883.97 126,983.22 Executive Assistant 80 6117 812 47.69 3,814.97 99,189.22 50.07 4,005.75 104,149.50 52.58 4,206.03 109,356.78 55.20 4,416.32 114,824.32 57.96 4,637.14 120,565.64 FF/Paramedic Trainee - 40 10 4504 107 62.25 4,979.81 129,475.06 62.25 4,979.81 129,475.06 62.25 4,979.81 129,475.06 62.25 4,979.81 129,475.06 62.25 4,979.81 129,475.06 FF/Paramedic Trainee - 56 10 4514 155 44.46 4,979.81 129,475.06 44.46 4,979.81 129,475.06 44.46 4,979.81 129,475.06 44.46 4,979.81 129,475.06 44.46 4,979.81 129,475.06 Finance Director 60 1103 627 88.58 7,086.27 184,243.02 - - - - - - - - - 124.00 9,919.98 257,919.48 Finance Manager 60 1116 647 62.51 5,001.18 130,030.68 - - - - - - - - - 87.52 7,001.68 182,043.68 Financial Analyst I 80 2125 844 42.44 3,394.83 88,265.58 - - - - - - - - - 55.86 4,468.60 116,183.60 Financial Analyst II 80 2126 845 46.87 3,749.30 97,481.80 - - - - - - - - - 61.69 4,935.22 128,315.72 Fire Battalion Chief 10 2508 153 62.45 6,993.89 181,841.14 - - - - - - - - - 87.42 9,791.45 254,577.70 Fire Battalion Chief - 40 10 2509 154 87.42 6,993.89 181,841.14 - - - - - - - - - 122.39 9,791.45 254,577.70 Fire Captain 10 2504 100 54.65 6,120.86 159,142.36 57.38 6,426.90 167,099.40 60.25 6,748.26 175,454.76 63.27 7,085.68 184,227.68 66.43 7,439.97 193,439.22 Fire Captain - 40 10 2507 108 76.51 6,120.86 159,142.36 80.34 6,426.90 167,099.40 84.35 6,748.26 175,454.76 88.57 7,085.68 184,227.68 93.00 7,439.97 193,439.22 Fire Chief 60 1502 630 129.27 10,341.38 268,875.88 - - - - - - - - - 180.97 14,477.97 376,427.22 Fire Engineer/EMT 10 4501 102 48.19 5,397.38 140,331.88 50.60 5,667.26 147,348.76 53.13 5,950.62 154,716.12 55.79 6,248.16 162,452.16 58.58 6,560.57 170,574.82 Fire Engineer/EMT - 40 10 4515 156 67.47 5,397.38 140,331.88 70.84 5,667.26 147,348.76 74.38 5,950.62 154,716.12 78.10 6,248.16 162,452.16 82.01 6,560.57 170,574.82 Fire Engineer/Paramedic 10 4505 151 53.97 6,045.08 157,172.08 56.67 6,347.34 165,030.84 59.51 6,664.71 173,282.46 62.48 6,997.96 181,946.96 65.61 7,347.86 191,044.36 Fire Prevention Inspector 10 3501 106 77.26 6,180.56 160,694.56 81.12 6,489.60 168,729.60 85.18 6,814.09 177,166.34 89.43 7,154.79 186,024.54 93.91 7,512.54 195,326.04 Fire Protection Engineer 10 3507 110 77.26 6,180.56 160,694.56 81.12 6,489.60 168,729.60 85.18 6,814.09 177,166.34 89.43 7,154.79 186,024.54 93.91 7,512.54 195,326.04 Firefighter/EMT 10 4502 103 45.96 5,147.11 133,824.86 48.25 5,404.48 140,516.48 50.67 5,674.70 147,542.20 53.20 5,958.45 154,919.70 55.86 6,256.37 162,665.62 Firefighter/EMT - 40 10 4516 157 64.34 5,147.11 133,824.86 67.56 5,404.48 140,516.48 70.93 5,674.70 147,542.20 74.48 5,958.45 154,919.70 78.20 6,256.37 162,665.62 Firefighter/EMT Trainee - 40 10 4509 109 55.58 4,446.26 115,602.76 55.58 4,446.26 115,602.76 55.58 4,446.26 115,602.76 55.58 4,446.26 115,602.76 55.58 4,446.26 115,602.76 Firefighter/Paramedic 10 4503 104 51.47 5,764.76 149,883.76 54.04 6,053.01 157,378.26 56.75 6,355.66 165,247.16 59.58 6,673.45 173,509.70 62.56 7,007.13 182,185.38 Fitness Instructor 70 5620 713 35.00 2,800.00 72,800.00 - - - - - - - - - 75.00 6,000.00 156,000.00 Fleet Maint Worker I -40 20 8615 230 41.52 3,321.69 86,363.94 43.60 3,488.16 90,692.16 45.78 3,662.30 95,219.80 48.06 3,845.18 99,974.68 50.47 4,037.94 104,986.44 Fleet Maint Worker II - 40 20 8616 231 45.67 3,653.53 94,991.78 47.96 3,836.42 99,746.92 50.35 4,028.06 104,729.56 52.87 4,229.59 109,969.34 55.51 4,440.97 115,465.22 Fleet Maint Worker III -40 20 8617 232 52.53 4,202.20 109,257.20 55.16 4,412.50 114,725.00 57.91 4,632.63 120,448.38 60.80 4,863.69 126,455.94 63.85 5,107.91 132,805.66 Fleet Maintenance Worker I 20 7207 213 41.52 3,114.09 80,966.34 43.60 3,269.77 85,014.02 45.78 3,433.28 89,265.28 48.07 3,604.88 93,726.88 50.47 3,785.15 98,413.90 Fleet Maintenance Worker II 20 7208 214 45.67 3,425.51 89,063.26 47.96 3,596.75 93,515.50 50.35 3,776.62 98,192.12 52.87 3,965.47 103,102.22 55.52 4,163.66 108,255.16 Fleet Maintenance Worker III 20 7209 215 52.52 3,939.30 102,421.80 55.15 4,136.24 107,542.24 57.91 4,343.03 112,918.78 60.80 4,560.16 118,564.16 63.84 4,788.25 124,494.50 GIS Technician 50 2212 552 57.82 4,625.32 120,258.32 60.71 4,856.57 126,270.82 63.74 5,099.43 132,585.18 66.93 5,354.37 139,213.62 70.28 5,622.16 146,176.16 Hazardous Materials Inspector 10 3502 105 77.26 6,180.56 160,694.56 81.12 6,489.60 168,729.60 85.18 6,814.09 177,166.34 89.43 7,154.79 186,024.54 93.91 7,512.54 195,326.04 Housing Official 60 1120 673 72.98 5,838.26 151,794.76 - - - - - - - - - 102.17 8,173.76 212,517.76 Human Resources Analyst I 80 2124 843 45.45 3,635.80 94,530.80 - - - - - - - - - 59.83 4,786.31 124,444.06 Human Resources Analyst II 80 2123 842 50.19 4,015.32 104,398.32 - - - - - - - - - 66.06 5,285.08 137,412.08 Human Resources Assistant 80 2108 846 32.37 2,589.95 67,338.70 33.99 2,719.35 70,703.10 35.69 2,855.32 74,238.32 37.48 2,998.11 77,950.86 39.35 3,147.98 81,847.48 Human Resources Director 60 1105 613 88.08 7,046.40 183,206.40 - - - - - - - - - 123.31 9,864.99 256,489.74 Human Resources Manager 60 1209 677 67.22 5,377.53 139,815.78 - - - - - - - - - 94.11 7,528.53 195,741.78 Human Resources Technician 80 2107 816 39.27 3,141.29 81,673.54 41.24 3,299.03 85,774.78 43.29 3,463.25 90,044.50 45.46 3,637.08 94,564.08 47.73 3,818.46 99,279.96 I T Director 60 2113 624 86.92 6,953.71 180,796.46 - - - - - - - - - 121.69 9,735.17 253,114.42 I T Manager 80 2116 819 68.42 5,473.52 142,311.52 - - - - - - - - - 90.06 7,205.16 187,334.16 I T Technician 50 3101 542 46.00 3,680.08 95,682.08 48.30 3,864.07 100,465.82 50.72 4,057.22 105,487.72 53.25 4,260.09 110,762.34 55.91 4,473.12 116,301.12 Information Technology Analyst 80 2118 831 57.56 4,604.42 119,714.92 - - - - - - - - - 75.76 6,060.77 157,580.02 Junior Engineer 50 2203 519 52.56 4,204.80 109,324.80 55.19 4,415.05 114,791.30 57.95 4,635.81 120,531.06 60.84 4,867.59 126,557.34 63.89 5,110.98 132,885.48 Junior Planner 50 2804 520 47.59 3,807.00 98,982.00 49.97 3,997.38 103,931.88 52.47 4,197.22 109,127.72 55.09 4,407.14 114,585.64 57.84 4,627.45 120,313.70 Legal Assistant 60 1124 689 41.29 3,303.48 85,890.48 43.36 3,468.65 90,184.90 45.53 3,642.10 94,694.60 47.80 3,824.18 99,428.68 50.19 4,015.38 104,399.88 Lifeguard 70 5610 710 18.20 1,456.00 37,856.00 - - - - - - - - - 25.36 2,028.80 52,748.80 Maint Worker III - 40 20 8619 234 44.72 3,577.96 93,026.96 46.96 3,757.13 97,685.38 49.31 3,944.87 102,566.62 51.78 4,142.28 107,699.28 54.37 4,349.34 113,082.84 Maintenance Assistant 20 8625 238 27.27 2,181.76 56,725.76 28.56 2,285.14 59,413.64 29.90 2,392.08 62,194.08 31.32 2,505.27 65,137.02 32.79 2,622.92 68,195.92 Maintenance Custodian I 20 8101 203 31.86 2,389.34 62,122.84 33.45 2,508.81 65,229.06 35.12 2,634.28 68,491.28 36.88 2,765.99 71,915.74 38.72 2,904.29 75,511.54 Maintenance Custodian I - 40 20 8107 222 31.86 2,548.65 66,264.90 33.45 2,676.05 69,577.30 35.12 2,809.87 73,056.62 36.88 2,950.38 76,709.88 38.72 3,097.88 80,544.88 Maintenance Custodian II 20 8102 204 35.04 2,628.34 68,336.84 36.80 2,759.72 71,752.72 38.64 2,897.73 75,340.98 40.57 3,042.53 79,105.78 42.60 3,194.70 83,062.20 Maintenance Custodian II - 40 20 8108 223 35.04 2,803.56 72,892.56 36.80 2,943.67 76,535.42 38.64 3,090.90 80,363.40 40.57 3,245.39 84,380.14 42.60 3,407.71 88,600.46 Maintenance Custodian III 20 8103 205 40.30 3,022.52 78,585.52 42.32 3,173.64 82,514.64 44.43 3,332.32 86,640.32 46.65 3,498.95 90,972.70 48.99 3,673.94 95,522.44 Maintenance Custodian III - 40 20 8618 233 40.30 3,224.24 83,830.24 42.32 3,385.21 88,015.46 44.44 3,554.96 92,428.96 46.65 3,732.37 97,041.62 48.98 3,918.55 101,882.30 Maintenance Supervisor 80 6124 858 68.52 5,481.84 142,527.84 71.96 5,756.52 149,669.52 75.55 6,043.80 157,138.80 79.33 6,346.20 165,001.20 83.30 6,663.72 173,256.72 Maintenance Worker I 20 8202 206 35.04 2,628.34 68,336.84 36.80 2,759.72 71,752.72 38.64 2,897.73 75,340.98 40.57 3,042.61 79,107.86 42.60 3,194.70 83,062.20 Maintenance Worker I-40 20 8203 207 35.36 2,829.11 73,556.86 37.12 2,969.65 77,210.90 38.98 3,118.79 81,088.54 40.93 3,274.35 85,133.10 42.98 3,438.50 89,401.00

1/16/2026 CITY OF MILPITAS - HUMAN RESOURCES
All Job Classifications/Salary Table Effective 01/11/2026

Step A Step B Step C Step D Step E
Classification Union Code Occ Code Pay Grade Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Maintenance Worker II 20 8204 208 38.55 2,891.14 75,169.64 40.48 3,035.68 78,927.68 42.50 3,187.43 82,873.18 44.62 3,346.83 87,017.58 46.86 3,514.17 91,368.42 Maintenance Worker II-40 20 8205 209 38.89 3,111.27 80,893.02 40.84 3,266.84 84,937.84 42.89 3,430.99 89,205.74 45.02 3,601.56 93,640.56 47.27 3,781.80 98,326.80 Maintenance Worker III 20 8206 210 44.33 3,324.76 86,443.76 46.55 3,491.01 90,766.26 48.87 3,665.56 95,304.56 51.32 3,848.84 100,069.84 53.88 4,041.31 105,074.06 Maintenance Worker/Seasonal 70 8207 760 22.43 1,794.40 46,654.40 - - - - - - - - - 31.25 2,500.00 65,000.00 Management Analyst 80 2128 854 60.25 4,820.32 125,328.32 - - - - - - - - - 84.37 6,749.94 175,498.44 Marketing Coordinator 50 5614 548 44.67 3,573.53 92,911.78 46.90 3,752.20 97,557.20 49.25 3,939.80 102,434.80 51.71 4,136.79 107,556.54 54.30 4,343.64 112,934.64 Mayor 60 1118 696 26.09 521.88 13,568.88 - - - - - - - - - 26.09 521.88 13,568.88 Office Assistant I 50 6108 516 30.22 2,417.61 62,857.86 31.73 2,538.47 66,000.22 33.32 2,665.41 69,300.66 34.98 2,798.64 72,764.64 36.73 2,938.58 76,403.08 Office Assistant II 50 6109 517 33.24 2,659.24 69,140.24 34.90 2,792.16 72,596.16 36.65 2,931.85 76,228.10 38.48 3,078.43 80,039.18 40.40 3,232.29 84,039.54 Office Specialist 50 6110 518 38.23 3,058.11 79,510.86 40.14 3,211.07 83,487.82 42.15 3,371.65 87,662.90 44.25 3,540.27 92,047.02 46.47 3,717.21 96,647.46 PW Division Mgr. - Eng. 60 1127 692 78.83 6,306.41 163,966.66 - - - - - - - - - 98.54 7,883.01 204,958.26 PW Division Mgr. - Opr. 60 1126 691 78.83 6,306.41 163,966.66 - - - - - - - - - 98.54 7,883.01 204,958.26 PW Division Mgr. - Utl. 60 1128 693 78.83 6,306.41 163,966.66 - - - - - - - - - 98.54 7,883.01 204,958.26 Patrol Officer 40 4401 404 60.79 4,862.99 126,437.74 63.83 5,106.14 132,759.64 67.02 5,361.41 139,396.66 70.37 5,629.49 146,366.74 73.89 5,910.93 153,684.18 Patrol Officer Trainee 40 4402 458 59.48 4,758.55 123,722.30 62.45 4,996.39 129,906.14 65.58 5,246.27 136,403.02 68.86 5,508.55 143,222.30 72.30 5,783.92 150,381.92 Payroll Specialist 80 6125 859 41.62 3,329.56 86,568.56 43.70 3,496.05 90,897.30 45.89 3,670.83 95,441.58 48.18 3,854.40 100,214.40 50.59 4,047.05 105,223.30 Plan Check Engineer 50 3807 521 68.04 5,443.28 141,525.28 71.44 5,714.87 148,586.62 75.01 6,001.02 156,026.52 78.76 6,300.57 163,814.82 82.75 6,619.74 172,113.24 Plan Checker 50 3803 522 58.02 4,641.57 120,680.82 60.92 4,873.60 126,713.60 63.97 5,117.69 133,059.94 67.16 5,372.82 139,693.32 70.53 5,642.22 146,697.72 Plan Review Manager 60 1210 678 73.27 5,861.99 152,411.74 - - - - - - - - - 95.30 7,624.07 198,225.82 Planning Commissioners 70 1108 698 1.00 20.00 520.00 - - - - - - - - - 1.00 20.00 520.00 Planning Director 60 1803 607 88.20 7,055.63 183,446.38 - - - - - - - - - 123.47 9,877.89 256,825.14 Planning Manager 60 2803 602 67.22 5,377.53 139,815.78 - - - - - - - - - 94.11 7,528.53 195,741.78 Planning Technician 50 2813 554 42.33 3,386.76 88,055.76 44.46 3,556.47 92,468.22 46.69 3,734.89 97,107.14 49.01 3,920.93 101,944.18 51.46 4,116.78 107,036.28 Police Assistant 40 6401 450 56.12 4,489.30 116,721.80 58.92 4,713.70 122,556.20 61.87 4,949.38 128,683.88 64.96 5,196.89 135,119.14 68.21 5,456.73 141,874.98 Police Captain 60 1401 651 115.69 9,254.80 240,624.80 - - - - - - - - - 161.96 12,956.67 336,873.42 Police Clerk I 40 6402 451 40.22 3,217.86 83,664.36 42.23 3,378.79 87,848.54 44.35 3,547.70 92,240.20 46.56 3,725.10 96,852.60 48.89 3,911.27 101,693.02 Police Clerk II 40 6403 452 44.24 3,539.58 92,029.08 46.46 3,716.66 96,633.16 48.78 3,902.47 101,464.22 51.22 4,097.63 106,538.38 53.78 4,302.42 111,862.92 Police Clerk Supervisor 40 6404 454 51.10 4,088.31 106,296.06 53.66 4,292.76 111,611.76 56.34 4,507.34 117,190.84 59.16 4,732.74 123,051.24 62.12 4,969.35 129,203.10 Police Evidence Technician 40 8607 459 46.92 3,753.81 97,599.06 49.27 3,941.48 102,478.48 51.73 4,138.58 107,603.08 54.32 4,345.54 112,984.04 57.04 4,562.80 118,632.80 Police Lieutenant 40 2402 400 93.24 7,459.11 193,936.86 97.90 7,832.07 203,633.82 102.80 8,223.71 213,816.46 107.94 8,634.91 224,507.66 113.33 9,066.64 235,732.64 Police Officer 40 4403 403 66.47 5,317.72 138,260.72 69.80 5,583.69 145,175.94 73.29 5,862.85 152,434.10 76.95 6,155.94 160,054.44 80.80 6,463.81 168,059.06 Police Officer Trainee 40 4404 457 65.04 5,203.52 135,291.52 68.30 5,463.74 142,057.24 71.71 5,736.98 149,161.48 75.30 6,023.77 156,618.02 79.06 6,324.98 164,449.48 Police Sergeant 40 4405 401 80.30 6,423.96 167,022.96 84.31 6,745.16 175,374.16 88.53 7,082.41 184,142.66 92.96 7,436.63 193,352.38 97.61 7,808.46 203,019.96 Police Support Services Mgr 60 1404 657 65.19 5,215.27 135,597.02 - - - - - - - - - 91.27 7,301.71 189,844.46 Pool Manager 70 5608 708 23.72 1,897.60 49,337.60 - - - - - - - - - 33.05 2,644.00 68,744.00 Principal Civil Engineer 80 2204 822 71.91 5,752.43 149,563.18 - - - - - - - - - 93.52 7,481.55 194,520.30 Principal Planner 80 2811 823 74.14 5,930.89 154,203.14 - - - - - - - - - 89.79 7,183.23 186,763.98 Program Coordinator 50 5606 523 41.66 3,332.62 86,648.12 - - - - - - - - - 54.83 4,386.73 114,054.98 Public Information Officer 60 1122 674 64.70 5,175.88 134,572.88 - - - - - - - - - 90.58 7,246.26 188,402.76 Public Services Assistant I 50 6601 524 34.75 2,780.15 72,283.90 36.49 2,919.18 75,898.68 38.31 3,065.18 79,694.68 40.23 3,218.42 83,678.92 42.24 3,379.33 87,862.58 Public Services Assistant II 50 6602 525 38.23 3,058.15 79,511.90 40.14 3,211.11 83,488.86 42.15 3,371.64 87,662.64 44.25 3,540.29 92,047.54 46.47 3,717.21 96,647.46 Public Works Director 60 1204 635 90.69 7,255.01 188,630.26 - - - - - - - - - 126.96 10,157.05 264,083.30 Public Works Inspector 50 3202 526 56.11 4,488.96 116,712.96 58.92 4,713.46 122,549.96 61.86 4,949.08 128,676.08 64.96 5,196.56 135,110.56 68.20 5,456.35 141,865.10 Public Works Manager 60 1117 648 60.36 4,828.73 125,546.98 - - - - - - - - - 84.50 6,760.22 175,765.72 Purchasing Agent 80 1106 826 59.36 4,748.93 123,472.18 - - - - - - - - - 76.56 6,124.80 159,244.80 Recreation Administrative Asst 70 5619 712 18.20 1,456.00 37,856.00 - - - - - - - - - 25.36 2,028.80 52,748.80 Recreation Attendant 70 5618 711 18.20 1,456.00 37,856.00 - - - - - - - - - 25.36 2,028.80 52,748.80 Recreation Instructors 70 5607 707 18.82 1,505.60 39,145.60 - - - - - - - - - 37.64 3,011.20 78,291.20 Recreation Leader 70 5617 706 18.20 1,456.00 37,856.00 - - - - - - - - - 25.36 2,028.80 52,748.80 Recreation Services Supervisor 80 2601 827 56.71 4,536.45 117,947.70 - - - - - - - - - 74.63 5,970.57 155,234.82 Recreation Svcs Assistant I 50 8601 527 19.64 1,571.46 40,857.96 20.63 1,650.01 42,900.26 21.66 1,732.57 45,046.82 22.74 1,819.16 47,298.16 23.88 1,910.16 49,664.16 Recreation Svcs Assistant II 50 8602 528 23.32 1,865.82 48,511.32 24.49 1,959.32 50,942.32 25.72 2,057.24 53,488.24 27.00 2,160.15 56,163.90 28.35 2,268.10 58,970.60 Recreation Svcs Assistant III 50 8603 529 26.81 2,144.74 55,763.24 28.15 2,251.92 58,549.92 29.56 2,364.52 61,477.52 31.03 2,482.73 64,550.98 32.59 2,606.92 67,779.92 Recreation Svcs Assistant IV 50 8604 530 31.45 2,516.34 65,424.84 33.03 2,642.15 68,695.90 34.68 2,774.24 72,130.24 36.41 2,912.97 75,737.22 38.23 3,058.61 79,523.86 Retired Annuitant - Extra Help 70 5107 747 50.00 4,000.00 104,000.00 - - - - - - - - - 125.00 10,000.00 260,000.00 Retired Annuitant - Interim 70 5108 748 50.00 4,000.00 104,000.00 - - - - - - - - - 125.00 10,000.00 260,000.00 Risk Analyst 80 2130 857 46.87 3,749.30 97,481.80 - - - - - - - - - 61.69 4,935.22 128,315.72 SCADA Technician 20 8627 240 50.39 4,031.01 104,806.26 53.04 4,243.18 110,322.68 55.83 4,466.51 116,129.26 58.77 4,701.58 122,241.08 61.86 4,949.04 128,675.04 Senior Accountant 80 2110 829 52.76 4,220.40 109,730.40 - - - - - - - - - 69.44 5,554.97 144,429.22 Senior Accounting Technician 50 6106 539 42.05 3,363.97 87,463.22 44.15 3,532.20 91,837.20 46.36 3,708.80 96,428.80 48.68 3,894.28 101,251.28 51.11 4,088.95 106,312.70 Senior Administrative Analyst 80 2112 834 58.27 4,661.58 121,201.08 - - - - - - - - - 76.70 6,136.28 159,543.28 Senior Building Inspector 50 3804 531 64.81 5,184.71 134,802.46 68.05 5,444.02 141,544.52 71.45 5,716.18 148,620.68 75.02 6,001.95 156,050.70 78.78 6,302.08 163,854.08 Senior Buyer 80 2129 856 56.00 4,479.68 116,471.68 - - - - - - - - - 68.17 5,453.86 141,800.36 Senior Executive Assistant 80 6123 855 50.19 4,015.32 104,398.32 - - - - - - - - - 66.06 5,285.08 137,412.08

1/16/2026 CITY OF MILPITAS - HUMAN RESOURCES
All Job Classifications/Salary Table Effective 01/11/2026

Step A Step B Step C Step D Step E
Classification Union Code Occ Code Pay Grade Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Senior HR Analyst 80 2122 841 54.41 4,352.42 113,162.92 - - - - - - - - - 71.61 5,729.08 148,956.08 Senior Plan Check Engineer 50 3806 534 74.85 5,987.61 155,677.86 78.59 6,287.15 163,465.90 82.52 6,601.23 171,631.98 86.64 6,930.95 180,204.70 90.97 7,277.42 189,212.92 Senior Planner 80 2805 830 67.96 5,437.08 141,364.08 - - - - - - - - - 82.61 6,608.98 171,833.48 Senior Public Works Inspector 50 3203 535 64.81 5,184.75 134,803.50 68.05 5,444.02 141,544.52 71.45 5,716.19 148,620.94 75.02 6,001.95 156,050.70 78.78 6,302.08 163,854.08 Senior Public Works Lead 20 8609 225 59.29 4,743.18 123,322.68 62.25 4,980.34 129,488.84 65.37 5,229.36 135,963.36 68.64 5,490.81 142,761.06 72.07 5,765.51 149,903.26 Senior SCADA Technician 20 8628 241 55.43 4,434.12 115,287.12 58.34 4,667.50 121,355.00 61.41 4,913.15 127,741.90 64.65 5,171.74 134,465.24 68.05 5,443.94 141,542.44 Special Project Associate 70 5105 750 20.00 1,600.00 41,600.00 - - - - - - - - - 50.00 4,000.00 104,000.00 Special Project Associate 70 8605 750 20.00 1,600.00 41,600.00 - - - - - - - - - 50.00 4,000.00 104,000.00 Sr Code Enforcement Officer 50 5806 545 57.58 4,606.19 119,760.94 60.44 4,835.59 125,725.34 63.48 5,078.03 132,028.78 66.65 5,332.31 138,640.06 69.98 5,598.37 145,557.62 Sr. City Manager Analyst 60 1125 694 64.90 5,192.31 135,000.06 - - - - - - - - - 84.13 6,730.77 175,000.02 Sr. Public Services Assistant 50 5615 549 42.64 3,411.17 88,690.42 44.77 3,581.73 93,124.98 47.01 3,760.81 97,781.06 49.36 3,948.86 102,670.36 51.83 4,146.30 107,803.80 Sr. Special Projects Associate 70 5106 749 50.00 4,000.00 104,000.00 - - - - - - - - - 125.00 10,000.00 260,000.00 Staff Assistant 70 5104 745 18.20 1,456.00 37,856.00 - - - - - - - - - 28.16 2,252.80 58,572.80 Student Intern 70 5103 740 18.20 1,456.00 37,856.00 - - - - - - - - - 30.00 2,400.00 62,400.00 Transporation & Traffic Mgr 60 1202 675 64.70 5,175.88 134,572.88 - - - - - - - - - 90.58 7,246.26 188,402.76 Water Meter Technician I 20 8104 216 35.04 2,628.23 68,333.98 36.80 2,759.72 71,752.72 38.64 2,897.71 75,340.46 40.57 3,042.53 79,105.78 42.60 3,194.69 83,061.94 Water Meter Technician I -40 20 8620 235 35.05 2,803.66 72,895.16 36.80 2,943.85 76,540.10 38.63 3,090.61 80,355.86 40.56 3,245.02 84,370.52 42.60 3,408.22 88,613.72 Water Meter Technician II 20 8105 217 38.55 2,891.14 75,169.64 40.48 3,035.66 78,927.16 42.50 3,187.41 82,872.66 44.62 3,346.80 87,016.80 46.86 3,514.17 91,368.42 Water Meter Technician II -40 20 8621 236 38.55 3,084.02 80,184.52 40.48 3,238.46 84,199.96 42.49 3,399.45 88,385.70 44.63 3,570.30 92,827.80 46.86 3,748.82 97,469.32 Water Systems Operator 20 7211 219 53.57 4,018.07 104,469.82 56.25 4,218.55 109,682.30 59.07 4,429.89 115,177.14 62.02 4,651.39 120,936.14 65.12 4,883.97 126,983.22 Water Systems Operator - 40 20 8622 237 53.88 4,310.74 112,079.24 56.59 4,526.81 117,697.06 59.42 4,753.59 123,593.34 62.39 4,991.05 129,767.30 65.52 5,241.35 136,275.10 Union Code Union Description10 IAFF - International Association of Firefighters20 MEA - Milpitas Employee Association40 MPOA - Milpitas Police Officers Association50 Pro-Tech - Milpitas Professional and Technical Group60 Unrep - Unrepresented70 Temps - Temporary80 Mid-Con - UPEC Mid-Mgmt-Confidential Unit