Agenda packet — Milpitas City Council, June 9, 2026 (part 1 of 4)

June 9, 2026 Milpitas City Council Agenda Page 1

JOINT SPECIAL MEETING OF THE MILPITAS

CITY COUNCIL AND HOUSING AUTHORITY

AGENDA
TUESDAY, JUNE 9, 2026
CITY COUNCIL CHAMBER, 455 E. CALAVERAS BLVD, MILPITAS, CA 3:00 PM (CLOSED SESSION / PUBLIC BUSINESS)

For assistance in the following languages, you may call:

Đối với Việt Nam, gọi 408-586-2400
Para sa Tagalog, tumawag sa 408-586-3051
Para español, llame 408-586-3072

* To access written translation during the meeting, scan the QR Code.

The City Council meeting is held in the City Council Chamber at City Hall, 455 E. Calaveras Blvd., Milpitas and via teleconference/Zoom webinar.

You may watch the Council meeting without providing public comment by accessing it via links here.

Meeting shall be livestreamed - Go to:

Facebook: https://www.facebook.com/CityofMilpitas/
YouTube: https://www.milpitas.gov/youtube
Web Streaming: https://www.milpitas.gov/webstreaming

PUBLIC COMMENT INSTRUCTIONS
Oral public comments may only be provided live during the City Council meeting in person, unless the City Council approves remote public comment. All comments provided shall be limited to three minutes or less as determined by the Mayor. All members of the public will be limited to one comment per agenda item, and one comment for non-agenda items. Members of the public may submit written comments by email to [email protected]
The meeting will be streamed via Zoom for viewing purposes only unless the City Council approves remote public comment. To watch via Zoom, please register at:
https://ci-milpitas-ca-gov.zoom.us/webinar/register/WN_-HY-9779RHWq46XLRtWomQ NOTE: If a member of the public wishes to share any presentation materials for Council consideration, they must be submitted to the Clerk’s Office by email to [email protected] by 12:00 p.m. on the day of the meeting. No presentations will be accepted in person in the Council Chambers.

MILPITAS CITY COUNCIL CODE OF CONDUCT
• Be respectful and courteous (words, tone, and body language). • Model civility.
• Avoid surprises.
• Praise publicly and criticize privately.
• Focus on the issue, not the person.
• Use electronic devices appropriately while on the Council dais. • Disclose conflicts of interest and affiliations related to agenda items. • Separate governing from campaigning.
• The Council speaks with one voice after making policy on issues. • Respect the line between policy and administration.
• Council will hold one another accountable to comply with this Code of Conduct.

Page 1 of 444 ends

June 9, 2026 Milpitas City Council Agenda Page 2

CALL MEETING TO ORDER by Mayor and ROLL CALL by City Clerk (3:00 PM)

ADJOURN TO CLOSED SESSION
(a) PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957(b)(1)
Employee Position: City Attorney
CLOSED SESSION ANNOUNCEMENT:

Report on action taken in Closed Session, if required per Government Code Section 54957.1, including the vote or abstention of each member present.

PLEDGE OF ALLEGIANCE
INVOCATION (Councilmember Lam)

PRESENTATIONS

PUBLIC FORUM
Members of the public are invited to speak on any item that does not appear on today’s agenda. Comments will be limited to three minutes or less at the Mayor’s discretion. When called to speak, you are encouraged to state your name for the record.

As an item not listed on the agenda, no action can be taken, however the City Council may instruct the City Manager to place the item on a future meeting agenda.

ANNOUNCEMENT OF CONFLICT OF INTEREST AND CAMPAIGN CONTRIBUTIONS

READING OF THE CITY COUNCIL CODE OF CONDUCT

APPROVAL OF AGENDA

CONSENT CALENDAR
Consent calendar items are considered to be routine and will be considered for adoption by one motion. There will be no separate discussion of these items unless a City Councilmember, member of the audience or staff requests the Council to remove an item from (or be added to) the consent calendar. Any person desiring to speak on any item on the consent calendar should ask to have that item removed from the consent calendar.

C1. Receive City Council Calendar of Meetings (Staff Contact: Suzanne Guzzetta, City Clerk, 408- 586-3001)
Recommendation: Receive City Council Calendar of Meetings for June 2026.

C2. Receive and Review the List of Agenda Items Requested by City Councilmembers (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Recommendation: Receive the list of items that have been requested by City Councilmembers and received consensus in previous meetings to date.

C3. Adopt a Resolution Delegating Authority to the City Manager, or Designee, to Approve and Execute Project-Related Documents and Urgent Administrative Items During the City Council Summer Recess (Staff Contact: Willie Hopkins, City Manager, 408-586-3000) Recommendation: Adopt a resolution delegating authority to the City Manager, or designee, to approve and execute project-related documents, including contract documents and urgent administrative items

Page 2 of 444 ends

June 9, 2026 Milpitas City Council Agenda Page 3

during the City Council and City of Milpitas Housing Authority summer recess from June 17, 2026 through August 10, 2026.

C4. Authorize the City Manager, or Their Designee, to Execute an Amendment to the Professional Services Agreement with Liebert Cassidy Whitmore for Labor Relations and Other Legal Services (Staff Contact: Kelli Parmley, Human Resources Director, 408-586-3086; and Christian Curtis, City Attorney, 408-586-3041)
Recommendation: Authorize the City Manager, or their designee, to execute an amendment to the Professional Services Agreement with Liebert Cassidy Whitmore for labor relations and other legal services to extend the term through June 30, 2028 and add $300,000 for a revised maximum compensation of $900,000, subject to the appropriation of funds.

C5. Adopt a Resolution to Accept the Improvements, and Authorizing the City Engineer to File a Notice of Completion and Issue a Notice of Final Acceptance After the One-Year Warranty for Fire Station No.1 Modular Building (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602; and Michael Silveira, City Engineer, 408-586-3303) Recommendation: (1) Adopt a resolution to accept the improvements for the Fire Station No. 1 Modular Building, CIP No. 3465; and (2) Authorize the City Engineer to file a Notice of Completion and issue a Notice of Final Acceptance after the one-year warranty.

C6. Adopt a Resolution Accepting Completed Public Improvements and Authorizing a Bond Reduction and Release for the McCarthy Parking Lot Project at 1207 N. McCarthy Boulevard (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602; and Michael Silveira, City Engineer, 408-586-3303)
Recommendation: Adopt a resolution to (1) accept the completed public improvements; (2) approve a reduction in the faithful performance bond to $156,874; and (3) authorize the City Engineer to release the performance bond after the one-year warranty period without further City Council action, provided all required warranty work has been completed to the satisfaction of the City Engineer for the McCarthy Parking Lot Project at 1207 N. McCarthy Blvd.

C7. Adopt a Resolution to Accept the Improvements, Authorizing the City Engineer to File a Notice of Completion and Issue a Notice of Final Acceptance After the One-Year Warranty and Approve Budget Amendment for Bicycle Improvement Project, CIP No. 4299 (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602; and Michael Silveira, City Engineer, 408-586-3303) Recommendation: Adopt a resolution to: (1) accept the improvements; (2) authorizing the City Engineer to file a Notice of Completion and issue a Notice of Final Acceptance after the one-year warranty; and (3) approve the Budget Amendment to increase the Caltrans 2022 Priority Legislative Budget Project Earmarks funding in the amount of $72,560.13 for Bicycle Improvement Project, CIP No. 4299.

C8. Adopt a Resolution Accepting Completed Public Improvements and Authorizing a Bond Reduction and Release for the Innovation Campus Project at 1331 E Calaveras Blvd (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602; and Michael Silveira, City Engineer, 408-586-3303)
Recommendation: Adopt a resolution to (1) accept the completed public improvements; (2) approve a reduction in the faithful performance bond to $780,250; and (3) authorize the City Engineer to release the remaining portion of the bond after the one-year warranty period without further City Council action, provided all required warranty work has been completed to the satisfaction of the City Engineer for the Innovation Campus Project at 1331 E. Calaveras Blvd.

Page 3 of 444 ends

June 9, 2026 Milpitas City Council Agenda Page 4

C9. Approve an Update to the Donation and Fee Waiver/Reduction City Council Policy (Staff Contact: Renee Lorentzen, Recreation and Community Services Director, 408-586-3409) Recommendation: Approve the updated Donation and Fee Waiver/Reduction City Council Policy.

PUBLIC HEARINGS
Members of the public may be allotted up to three (3) minutes or less at the Mayor’s discretion, to comment on any public hearing item. Applicants/Appellants and their representatives may be allotted up to a total of ten (10) minutes for opening statements and up to a total of five (5) minutes maximum for closing statements. Items requested/recommended for continuance are subject to Council’s consent at the meeting.

10. Adopt Resolutions to Approve the Fiscal Year 2026-27 Proposed Operating Budget for the City of Milpitas and the Milpitas Housing Authority, Approve the Fiscal Year 2026-27 Gann Appropriations Limit, Authorize Various Financial Actions, Fiscal Policies and Budget Guidelines, and Amend the Classification Plan for Alignment with the FY 2026-27 Proposed Operating Budget, the Minimum Wage Increase, and Salary Schedules Consistent with Previous Council Action (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111) Recommendation: Adopt the following Resolutions: (a) Joint Resolution of the City Council and Milpitas Housing Authority to approve the Fiscal Year 2026-27 Proposed Operating Budget for the City of Milpitas and the Milpitas Housing Authority, approve the Fiscal Year 2026-27 Gann Appropriations Limit, Fiscal Policies and Budget Guidelines and authorizing various financial actions by the City Manager, including Approving and Authorizing the Execution of Various Contracts and Payments over $100,000; (b) Amending Resolution No. 1626, the Classification Plan, to authorize additional positions and amend budgeted allocated positions; (c) Amending Resolution No. 1626, the Classification Plan, to adjust the hourly rate ranges for classifications due to a minimum wage increase pursuant to Ordinance No. 292; (d) Amending Resolution No. 1626, the Classification Plan of Unrepresented Management Employees and Authorizing Fringe Benefits; (e) Amending Resolution No. 1626, the Classification Plan, to adjust the Salary Schedules for various classifications to align with the current memorandums of understandings (MOUs).

11. Conduct a Public Hearing and Adopt a Resolution Adopting the 2025 Urban Water Management Plan (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602) Recommendation: Adopt a resolution adopting the 2025 Urban Water Management Plan.

TO BE HEARD NO EARLIER THAN 7:00 PM

12. Conduct a Public Hearing and Adopt a Resolution Adopting the 2025 Water Shortage Contingency Plan, and Introduce Ordinance No. 240.8 Amending Sections of Chapter 6 of Title VIII of the Milpitas Municipal Code Relating to the Water Shortage Contingency Plan and Permanent Water Waste Restrictions including a Ban on Watering of Nonfunctional Turf (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602) Recommendation: (1) Conduct a public hearing on the 2025 Water Shortage Contingency Plan and introduce Ordinance No. 240.8 amending Chapter 6 (Water Conservation) of Title VIII (Public Works) of the Milpitas Municipal Code relating to Water Shortage Contingency Plan and permanent water waste restrictions pursuant to California Water Code §0608.14 including a ban on watering of nonfunctional turf; and (2) Adopt a resolution adopting the 2025 Water Shortage Contingency Plan.

TO BE HEARD NO EARLIER THAN 7:00 PM

13. Introduce Ordinance No. 232.2 Regarding Backflow Prevention and Cross-Connection Control (Staff Contract: Christian Di Renzo, Public Works Director, 408-586-2602; and Michael Silveira, City Engineer, 408-586-3303)

Page 4 of 444 ends

June 9, 2026 Milpitas City Council Agenda Page 5

Recommendation: Following the reading of the title by the City Attorney, move to waive reading beyond the title and introduce Ordinance No. 232.2, amending various sections of Chapter 3 (Backflow Prevention and Cross-Connection Control) of Title VIII of the Milpitas Municipal Code.

TO BE HEARD NO EARLIER THAN 7:00 PM

LEADERSHIP AND SUPPORT SERVICES

14. Introduce an Ordinance Amending the Milpitas Municipal Code Regarding Open Governance (Staff Contact: Christian Curtis, City Attorney, 408-586-3040) Recommendation: Introduce and waive first reading of an ordinance repealing and replacing sections of Title I, Chapter 310 of the Milpitas Municipal Code regarding open governance.

ANNOUNCEMENTS AND FUTURE AGENDA ITEMS
Members of the City Council or City Manager may make brief announcements at this time. Members of the City Council may also suggest future agenda items. For future agenda items, the City Council shall not debate the topic or engage in discussion but shall simply state a “yes” or “no” as whether to move the item forward. If a majority of the City Council agrees to move the item forward, the City Manager shall place the item on a future agenda.

ADJOURNMENT

KNOW YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions and other City agencies exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and City operations are open to the people’s review. For more information on your rights under the Open Government Ordinance or to report a violation, contact the City Attorney’s office at Milpitas City Hall, 455 E. Calaveras Blvd., Milpitas, CA 95035 e-mail: [email protected] / Phone: 408-586-3040

The Open Government Ordinance is codified in the Milpitas Municipal Code as Title I Chapter 310 and is available online at the City’s website www.milpitas.gov by selecting the Milpitas Municipal Code link.

Materials related to an item on this agenda submitted to the City Council after initial distribution of the agenda packet are available for public inspection at the City Clerk’s office at Milpitas City Hall, 3rd floor 455 E. Calaveras Blvd., Milpitas and on City website. City Council agendas and related materials can be viewed online: www.milpitas.gov/government/council/agenda_minutes.asp (select meeting date)

APPLY TO SERVE ON A CITY COMMISSION
Commission application forms are available online at www.milpitas.gov or at Milpitas City Hall.

Contact the City Clerk’s Office at 408-586-3001 for more information.

If you need assistance, per the Americans with Disabilities Act, for any City of Milpitas public meeting, please call the City Clerk at 408-586-3005 or send an e-mail to [email protected] prior to the meeting. Larger font agendas are available upon request.

Page 5 of 444 ends

Milpitas City Council Calendar
June 2026

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2
6:00 PM-Closed Session
7:00 PM-City Council

3 2:00 PM-Santa Clara VTA Monthly
Briefing - Northeast Group (CM)
(Santa Clara)
5:30 PM-Veterans Commission (GB)

4 5:30 PM-Milpitas Chamber of
Commerce Board (GB)
5:30 PM-Santa Clara VTA Board of
Directors (CM)

5 6

7 8
4:30 PM-Economic Development and
Trade Commission (WL)

9 3:00 PM- Special City Council
10 7:00 PM-Silicon Valley Clean Energy
Board of Directors (GB) (Sunnyvale)
7:00 PM-Planning Commission

11 4:00 PM-Treatment Plant Advisory
Committee (CM) (San Jose)
4:00 PM-Santa Clara VTA Policy
Advisory Committee (EC)
6:00 PM-Youth Advisory Commission
(HL)
7:00 PM-Cities Assoc of SCC (CM)

12 13

14 15
7:00 PM-Technology Commission
(WL)

16 5:00 PM-Closed Session
7:00 PM-City Council

17 4:00 PM-City Council Finance
Subcommittee (CM/EC)
6:00 PM-Energy and Environmental
Sustainability Commission (EC)

18 9:00 AM-ABAG General Assembly
Conference (HL)
5:30 PM-Measure F Oversight
Committee

19 20

21 22

23 1:30 PM-Senior Advisory Commission
(HL)

24 5:30 PM-Cities Assoc. of SCC -
Recycling and Waste Reduction
Commission (CM)
7:00 PM-Planning Commission

25 26

27 28

29 30

May 2026

S M T W T F S
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31 July 2026

S M T W T F S
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31

Page 6 of 444 ends

MILPITAS CITY COUNCIL

AGENDA ITEM REQUESTS

OPEN ITEMS
Request
No. Topic Submitted by:

Date
Requested
STATUS and/or DATE scheduled on City
Council meeting agenda:
1 Return to the City Council with a recommendation
regarding transitioning thefood pantry lease to a
market rate model through the Housing Authority Montano 5/5/2026 An update on this item will be included in the
next quarterly prioritization update.
2 Consider prioritization of a formal, third-party
staffing analysis for te Fire Department similar to
the 2019 study Barbadillo 4/7/2026
An update on this item will be included in the
next quarterly prioritization update.
3 Prepare an information report on the current Fire
Department deployment model and alternative shift
schedule options Barbadillo 4/7/2026
An update on this item will be included in the
next quarterly prioritization update.
4 Review the permitting process, including the site
development permit process, to determine whether
updates were needed to address technology
advancements such as the proliferation of small
cell towers. Barbadillo 4/7/2026
An update on this item will be included in the
next quarterly prioritization update.
5 Explore youth programs and intervention initiatives
in the wake of the passing of Milpitas high school
student Jared Kavan on March 31st, including
possible partnerships with MUSD on counseling,
sports, or after-school programming. Montano 4/7/2026
An update on this item will be included in the
next quarterly prioritization update.
6 Return with a revision to the Council Policy
allowing the school district a limited number of
additional fee waivers. Montano 4/7/2026
An update on this item will be included in the
next quarterly prioritization update.
7 Agendize a review by the Facility Naming
Subcommittee of facilities with "Cesar Chavez" in
the name and make recommendations to the full
Council on new names, including proposed
changes to the Municipal Code, any standing
resolutions, and the City holiday observed on
March 31st. Montano 4/7/2026
An update on this item will be included in the
next quarterly prioritization update.
8 Conduct a review of commission names to better
reflect their focus Montano 11/18/2025
On 4/7/2024 this was removed from the list
and the focus will be on changing the name
of the Science and Technology Commission
only
9 Review the Council prioritization process Chua 11/18/2025 An update on this item will be included in the
next quarterly prioritization update.
10 Research how public funds could be used to
advertise local restaurants during the upcoming
Super Bowl Montano 11/18/2025
An update on this item will be included in the
next quarterly prioritization update.
11 Have a community forum on the Crown Castle
Small Cell towers. Montano 11/18/2025 Completed
12 Install debrillators on city properties Barbadillo 10/28/2025 Completed 13 Place a billboard at the Sport Center to inform the
community about events and activities Montano 10/21/2025 Not prioritzed on 4/7/2026, will be removed
from future lists.
14 Explore the creation of small parks in
neighborhoods without them Montano 10/21/2025
Not prioritzed on 4/7/2026, will be removed
from future lists.

ACTIVE ITEMS
Request
No. Topic Submitted by:

Date
Requested
STATUS and/or DATE scheduled on City
Council meeting agenda:
15 Overtime reporting requirements be modified to
include all overtime rather than only amounts
exceeding 10% of allocated budgets
Lam 3/17/2026
An update on this item will be included in the
next quarterly prioritization update.
16 Consider shortening the name from Library and
Education Advisory Commission to Library
Commission Montano 3/3/2026
Not prioritzed on 4/7/2026, will be removed
from future lists.
17 Request a name change for Science, Technology
and Innovation Commission to the Technology
Commission
Lam 3/3/2026
An update on this item will be included in the
next quarterly prioritization update.

NOTE: Deferred and Completed Items are not listed

Page 7 of 444 ends

MILPITAS CITY COUNCIL

AGENDA ITEM REQUESTS
18 Alcohol and Massage Parlor Permits come before
the City Council. Montano 2/3/2026
An update on this item will be included in the
next quarterly prioritization update.
19 Providing city-branded jackets, hat, and t-shirts to Councilmembers Lam 2/3/2026
An update on this item will be included in the
next quarterly prioritization update.
20 Look into the process of establishing a Friendship
City relationship Montano 11/18/2025
An update on this item will be included in the
next quarterly prioritization update.
21 Increase the amount of funding for the ADU Permit
Subsidy Council 4/1/2025
This was funded and will be removed from
future lists.
22 Council Special Events Fund to provide funding for
City Councilmembers to attend local, non-political,
events where their attendance is beneficial for the
City of Milpitas
Montano/Chua 4/1/2025
This was funded and will be removed from
future lists.
23 Add to the existing Strategic Land Acquisition
Revenue Reserve Council
This was funded and will be removed from
future lists.
24 Storefront and Crime Prevention Initiative by
making funding available for businesses to focus
on public safety related physical improvements to
their storefronts.

Montano
An update on this item will be included in the
next quarterly prioritization update.
25 Revisit the mural selection committee process to
make it more inclusive by involving all
commissioners in the Arts Commission
Montano 8/19/2025
An update on this item will be included in the
next quarterly prioritization update.
26 Exapnd the Milpitas SMART program to include
service to the San Jose Airport Lam 8/12/2025
An update on this item will be included in the
next quarterly prioritization update.
27 Staff explore a program similar to San Leandro’s,
which provides Ring doorbell cameras to residents Chua 8/12/2025 An update on this item will be included in the
next quarterly prioritization update.
28 Develop a project management informational
memo. Barbadillo 4/1/2025
An update on this item will be included in the
next quarterly prioritization update.
29 Look into adding an entertainment zone to Main
Street. Montano 3/4/2025
An update on this item will be included in the
next quarterly prioritization update.
30 Staff provide a detailed analysis of overtime
expenditures by department. Barbadillo 3/4/2025
An update on this item will be included in the
next quarterly prioritization update.
31 Look into a policy to require a Super Majority vote
by Council for any deductions to budget reserves. Chua 2/18/2025 An update on this item will be included in the
next quarterly prioritization update.
32 Bring back a discussion regarding fentanyl-related
issues Barbadillo 2/18/2025
An update on this item will be included in the
next quarterly prioritization update.
33 Feasibility study regarding a police satellite office. Montano 2/18/2025 An update on this item will be included in the
next quarterly prioritization update.
34 Staff organize a job fair for City job openings Chua 11/19/2024 An update on this item will be included in the
next quarterly prioritization update.
35 Bring back a study or analysis of the permit
process Chua 11/19/2024
An update on this item will be included in the
next quarterly prioritization update.
36 Explore updating the city's business tax rate
schedule Chua 10/1/2024
An update on this item will be included in the
next quarterly prioritization update.
37 Explore funding options for new signage following
the decision to rename the Milpitas Library to the
Milpitas Jose Esteves Library Barbadillo 9/3/2024
An update on this item will be included in the
next quarterly prioritization update.
38 Look into adopting an ordinance similar to San
Jose allowing ADUs (Accessory Dwelling Units) to
have a separate title and be sold separately. Chua 8/13/2024 An update on this item will be included in the
next quarterly prioritization update.
39 Conduct a traffic study on Escuela Parkway to
address circulation concerns Montano 5/7/2024
An update on this item will be included in the
next quarterly prioritization update.
40 Explore the possibility of augmenting the Planning
Commission stipend Barbadillo 4/16/2024
An update on this item will be included in the
next quarterly prioritization update.
41 Consideration of the 20% Low Income Below
Market Rate Housing Montano 12/5/2023
An update on this item will be included in the
next quarterly prioritization update.
42 Referral for utility infrastructure cost on Main Street from Carlo to Corning Streets Montano 10/17/2023
An update on this item will be included in the
next quarterly prioritization update.
43 Main Street International Festival Lien 10/3/2023
An update on this item will be included in the
next quarterly prioritization update.

ACTIVE ITEMS
Request
No. Topic Submitted by:

Date
Requested
STATUS and/or DATE scheduled on City
Council meeting agenda:

NOTE: Deferred and Completed Items are not listed

Page 8 of 444 ends

MILPITAS CITY COUNCIL

AGENDA ITEM REQUESTS
44 Pickleball Pilot Project Chua 2/28/2023
An update on this item will be included in the
next quarterly prioritization update.
45 Main Street Infrastructure Projects Montano 2/28/2023 An update on this item will be included in the
next quarterly prioritization update.
46 Main Street Flooding at Library Chua 2/28/2023
An update on this item will be included in the
next quarterly prioritization update.
47 Have the City look into the possibility of a Citywide Senior Discount Barbadillo 2/7/2023
An update on this item will be included in the
next quarterly prioritization update.
48 Quarterly or Monthly crime statistics on Homekey
Project Chua 6/7/2022
An update on this item will be included in the
next quarterly prioritization update.
49 Evaluate reopening the childcare center with a non-
profit organization running the center Montano 2/1/2022 An update on this item will be included in the
next quarterly prioritization update.
50 Staff to look into mural Art on Great Mall Parkway
on the VTA owned Light rail pillars Montano 11/16/2021
An update on this item will be included in the
next quarterly prioritization update.
51 Consider Community Museum and Park on Main
St. Phan 8/20/2019
Discussions with the property owner of this
site are ongoing and staff is tracking
returning to council by June 2025 with an
update.

ACTIVE ITEMS
Request
No. Topic Submitted by:

Date
Requested
STATUS and/or DATE scheduled on City
Council meeting agenda:

NOTE: Deferred and Completed Items are not listed

Page 9 of 444 ends

CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: Adopt a Resolution Delegating Authority to the City Manager, or Designee, to Approve and Execute Project-Related Documents and Urgent Administrative Items During the City Council Summer Recess (Staff Contact: Willie Hopkins, City Manager, 408-586-3000)
Category: Consent Calendar-Leadership and Support Services Meeting Date: 6/9/2026
Recommendation: Adopt a resolution delegating authority to the City Manager, or designee, to approve and execute project-related documents, including contract documents and urgent administrative items during the City Council and City of Milpitas Housing Authority summer recess from June 17, 2026 through August 10, 2026.

BACKGROUND:

The City Council and City of Milpitas Housing Authority have a scheduled recess from June 17, 2026 through August 10, 2026, following the last regular meeting on June 16, 2026 and preceding the first regular meeting on August 11, 2026, during which no regular City Council meetings will take place. To ensure critical services and projects continue and are completed on time, it may be necessary to take action during the City Council recess. Therefore, it is requested the City Council and City of Milpitas Housing Authority authorize the City Manager, or designee, to take appropriate action during the recess.

ANALYSIS:

Authorizing the City Manager, or designee, to take appropriate actions, including signing contracts within City Council financial authority under the Municipal Code, will ensure projects stay on schedule and the City continues to provide vital services to the community. Deferring these actions until after the Council recess could lead to additional costs or delays to projects or services. A report summarizing any actions taken during the recess by the City Manager or their designee under this delegated authority will be provided to the City Council in August 2026.

POLICY ALTERNATIVE(S):

Alternative: Do not approve the requested delegation of authority

Pros: Retains Council approval authority

Cons: Will not enable timely action on urgent project and administrative needs to ensure continued provision of vital services to the community.

Reason for not Recommending: Will not allow timely action to ensure the continued delivery of services to the community and time sensitive actions on projects during the Council recess.

FISCAL IMPACT:

Approval of any potential agreements or contracts are anticipated to be within the Council approved budget; therefore, there is no fiscal impact.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

The City Council delegation of authority is exempt from CEQA pursuant to CEQA Guideline 15061(b)(3) as it can be seen with certainty that the delegation does not have the potential to cause a significant effect on the environment as it does not involve the approval of any particular project. Further, this action is exempt pursuant to CEQA Guideline 15378 as a governmental fiscal or general policy and procedure activity which does not involve any commitment to any specific project. Although the delegation may involve various projects, those projects received sufficient and appropriate CEQA review at the time of approval.

Page 10 of 444 ends

ATTACHMENT(S):
(a) Resolution

Page 11 of 444 ends

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILPITAS AND

THE HOUSING AUTHORITY TEMPORARILY DELEGATING AUTHORITY

TO THE CITY MANAGER OR DESIGNEE TO APPROVE AND EXECUTE

PROJECT-RELATED DOCUMENTS AND URGENT ADMINISTRATIVE ITEMS

DURING THE CITY COUNCIL SUMMER RECESS

WHEREAS, the City Council and the Housing Authority have a scheduled recess from June 17, 2026 through August 10, 2026, following the last regular meeting on June 16, 2026 and preceding the first regular meeting on August 11, 2026,, during which no regular City Council meetings will take place; and

WHEREAS, it is necessary to ensure that critical services and projects continue and are completed on time during the Council recess; and

WHEREAS, authorizing the City Manager, or their designee, to take appropriate actions, including signing contracts within the financial authority of the City Council and Housing Authority under the Municipal Code and other applicable law, will ensure projects stay on schedule and that the City and Housing Authority continue to provide vital services to the community; and

WHEREAS, deferring these actions until after the Council and Authority recess could lead to additional costs or delays to projects or services; and

WHEREAS, a report summarizing any actions taken by the City Manager or their designee during the recess under this delegated authority will be provided to the City Council and Housing Authority in August 2026.

NOW, THEREFORE, the City Council of the City of Milpitas and the Housing Authority hereby finds, determines, and resolves as follows:

1. The City Manager, or their designee, is authorized to take appropriate actions, including the approval and execution of project-related documents and urgent administrative items during the City Council and Housing Authority summer recess from June 17, 2026 through August 10, 202.

2. A report summarizing any actions taken by the City Manager or their designee during the recess under this delegated authority will be provided to the City Council and Housing Authority in August 2026.

PASSED AND ADOPTED this 9th day of June 2026, by the following vote:

AYES: (0)
NOES: (0)
ABSENT: (0)
ABSTAIN: (0)

Page 12 of 444 ends

2 Resolution No. XXXX

ATTEST: APPROVED:

_____________________________ ____________________________ Suzanne Guzzetta, City Clerk Carmen Montano, Mayor

APPROVED AS TO FORM:

_____________________________
Christian M. Curtis, City Attorney

Page 13 of 444 ends

CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: Authorize the City Manager, or Their Designee, to Execute an Amendment to the Professional Services Agreement with Liebert Cassidy Whitmore for Labor Relations and Other Legal Services (Staff Contact: Kelli Parmley, Human Resources Director, 408-586-3086; and Christian Curtis, City Attorney, 408-586- 3041)
Category: Consent Calendar-Leadership and Support Services Meeting Date: 6/2/2026
Recommendation: Authorize the City Manager, or their designee, to execute an amendment to the Professional Services Agreement with Liebert Cassidy Whitmore for labor relations and other legal services to extend the term through June 30, 2028 and add $300,000 for a revised maximum compensation of $900,000, subject to the appropriation of funds.

BACKGROUND:

Liebert Cassidy Whitmore (LCW) is a premier labor, education, and employment law firm that has been providing services to public agencies, educational institutions, and nonprofit organizations across the state of California since 1980. LCW has provided services to the City of Milpitas under various engagements since 2020. On April 1, 2023, the City entered into a Professional Services Agreement with LCW to assist the City with labor and employee relations and other legal services, such as labor negotiations, advice and support for complex grievance and disciplinary issues, investigations, and arbitration representation. The agreement was for an initial term of April 1, 2023 to June 30, 2024 and a maximum compensation of $100,000.

On September 19, 2023, the City Council authorized staff to execute an amendment to extend the agreement through June 30, 2026 and add an additional $200,000 for a revised maximum compensation of $300,000. On December 3, 2024, the City Council authorized staff to execute an amendment to add an additional $200,000 for a revised maximum compensation of $500,000. On November 4, 2025, the City Council authorized staff to execute an amendment to extend the agreement through June 30, 2027 and add an additional $100,000 for a revised maximum compensation of $600,000.

At the time of the November 2025 amendment, the Human Resource department intended to request $100,000 per year for the two year contract extension (for a total of $200,000), in order to match resources included in the base budget. Due to an administrative error, however, the Agenda Report only requested one year’s worth of contracting authority (for a total of $100,000 instead of $200,000).

Additionally, this has been a particularly challenging year with prolonged labor negotiations and complex employee-relations matters that were not anticipated at the time of that amendment. This combined with the ongoing successor-agreement negotiations for three bargaining units and more to follow in the next fiscal year, described below, Additional maximum spending authority is required to continue LCW's representation through the current and future fiscal years.

ANALYSIS:

LCW is the City's lead negotiator at the bargaining table for labor contract negotiations and the City's primary outside counsel for labor and employment matters. LCW represents the City in successor-agreement negotiations with each of the City's bargaining units, conducts complex employee-relations investigations, represents the City in arbitration proceedings, and provides ongoing labor and employment advice to City management. Through this multi-year engagement, LCW has developed deep familiarity with the City's

Page 14 of 444 ends

bargaining history, labor relationships, internal stakeholders, and policy positions – institutional knowledge that is not readily transferable to another firm.

The City is currently engaged in, or about to commence, successor-agreement negotiations with five bargaining units, with current contracts expiring on the following dates:

Bargaining Unit Current Contract Expiration
Milpitas Employees Association (MEA) June 30, 2026
Milpitas Professional and Technical Group (ProTech) June 30, 2026 Mid-Management and Confidential Unit (MidCon) June 30, 2026 Milpitas Police Officers Association (MPOA) December 31, 2026 International Association of Firefighters, Local 1699 (IAFF) June 30, 2027

The MEA, ProTech, and MidCon negotiations are active and, given their scope, are expected to continue past the June 30, 2026 contract-expiration date. MPOA and IAFF negotiations will commence with overlapping timelines. Across this thirteen-month period, the City will depend on consistent, experienced labor counsel to lead the negotiation team and advise on strategy for each bargaining unit.

Continuity of representation is particularly important at this juncture. The City Attorney position was vacant for an extended period; Christian Curtis was appointed the City of Milpitas permanent City Attorney on February 17, 2026. The Office of the City Attorney is rebuilding its institutional capacity. In this environment, transitioning labor counsel mid-negotiation – across five bargaining units, on overlapping timelines, with no comparable substitute for LCW's accumulated knowledge of the City's bargaining history and approach – would introduce significant risk to the City's bargaining position and to the timely conclusion of successor agreements.

Pursuant to Milpitas Municipal Code §I-2-3.06 (Sole Source Procurement), the Purchasing Agent has determined there is a compelling reason for the City to continue receiving these services from LCW: their active lead role in five concurrent or impending labor negotiations, the City's substantial accumulated investment in the strategy, relationships, and institutional history they hold, and the impracticality of changing labor counsel mid-portfolio. The sole source approval extends through June 30, 2028.

Staff recommends amending the Agreement to extend the term through June 30, 2028 and add $350,000 for a revised maximum compensation of $950,000, subject to the appropriation of funds. The extended term also provides a planning horizon for the Office of the City Attorney to develop in-house capacity for routine labor and employment matters, with the goal of transitioning a portion of this work to in-house counsel as capacity grows.

POLICY ALTERNATIVE(S):

Alternative 1: Do not authorize the City Manager, or their designee, to negotiate and execute the amendment.

Pros: The City would avoid the $300,000 increase to the agreement's maximum compensation.

Cons: Without the amendment, LCW representation would lapse before the end of FY 2025-26 – in the middle of active successor-agreement negotiations with MEA, ProTech, and MidCon. The City would lose its lead negotiator at the bargaining table at the most consequential stage of those negotiations and would lack continuity of counsel heading into the MPOA and IAFF negotiations. The Office of the City Attorney, which is rebuilding capacity following an extended vacancy, is not currently positioned to absorb the negotiation, arbitration, and complex employee-relations workload that LCW carries. Likely consequences include delays in concluding successor agreements, weakened bargaining outcomes, and unrepresented or under-represented matters in pending arbitrations.

Reason for Not Recommending: The City has five bargaining-unit contracts expiring within a thirteen-month window, multiple active arbitrations, and a City Attorney's Office still rebuilding institutional capacity.

Discontinuing LCW representation in this environment would jeopardize the City's bargaining position across the entire labor portfolio and create operational and legal risk that far outweighs the cost savings.

PROJECT SCHEDULE/KEY MILESTONES

Page 15 of 444 ends

Milestone Date Status
City Council Authorization June 2, 2026 Pending
Execute Amendment with LCW By June 30, 2026 Pending
MEA contract expires (successor under negotiation) June 30, 2026 Negotiations active PROTECH contract expires (successor under negotiation) June 30, 2026 Negotiations active MIDCON contract expires (successor under negotiation) June 30, 2026 Negotiations active MPOA contract expires (successor to be negotiated) December 31, 2026 Negotiations to commence IAFF contract expires (successor to be negotiated) June 30, 2027 Negotiations to commence Amended LCW Agreement term ends June 30, 2028

FISCAL IMPACT:

Fiscal Year Estimated Need Funding Source / Status
FY 2026-27 (July 1, 2026 – June 30, 2027) $150,000 Included in the Human Resources Department FY 2026-27 budget request,
subject to City Council approval in June 2026
FY 2027-28 (July 1, 2027 – June 30, 2028) $150,000 To be included in the FY 2027-28 Proposed Operating Budget, subject to appropriation
through the City's annual budgeting process
Total $300,000

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

This is not a project under CEQA Guideline §15378(b)(5) because it is an administrative activity that will not result in a direct or indirect physical change in the environment.

ATTACHMENT(S):

None.

Page 16 of 444 ends

CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: Adopt a Resolution to Accept the Improvements, and Authorizing the City Engineer to File a Notice of Completion and Issue a Notice of Final Acceptance After the One-Year Warranty for Fire Station No.1 Modular Building (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602; and Michael Silveira, City Engineer, 408-586-3303)
Category: Consent Calendar-Community Services and Sustainable Infrastructure Meeting Date: 6/9/2026
Recommendation: (1) Adopt a resolution to accept the improvements for the Fire Station No. 1 Modular Building, CIP No. 3465; and (2) Authorize the City Engineer to file a Notice of Completion and issue a Notice of Final Acceptance after the one-year warranty.

BACKGROUND:

On June 18, 2024, the City Council approved a cooperative purchase agreement with Williams Scotsman, Inc. in an amount of $818,894 for Fire Station No.1 Modular Building, Project No. 3465 (Project). The Project provides for the replacement of existing modular building at Main Fire Station No.1 that has exceeded its useful life.

ANALYSIS:

The Project has been successfully completed within budget. Staff recommends that City Council adopt a Resolution (Attachment A) granting acceptance of the Project and authorizing the City Engineer to file a Notice of Completion (Attachment B) in accordance with the provisions of Section 9204 of the Civil Code. Staff also recommends the City Council authorize the City Engineer to issue a Notice of Final Acceptance after the one- year warranty period without further City Council action, provided that all warranty work is completed to the satisfaction of the City Engineer.

PROJECT/PROGRAM SCHEDULE:

Following this action, the City Engineer will issue the Notice of Final Acceptance after the one-year warranty period provided all required warranty work is completed upon satisfaction.

POLICY ALTERNATIVES:

Alternative: Deny the adoption of the Resolution granting acceptance of the Project and filing the Notice of Completion to begin the one-year warranty.

Pros: None.

Cons: A denial would result in the City being unable to accept the completed Project and commence the one- year warranty period in accordance with the contract documents and release any funds remaining back into the Project budget.

Reason not Recommended: Since the Contractor has completed the Project in accordance with the approved agreement, a denial to accept the Project could be considered as a breach of contract and risk a possible claim by the Contractor.

FISCAL IMPACT:

There is no fiscal impact associated with accepting the Project, which was completed within the approved budget. The Public Works Department will be responsible for any maintenance of the facility. Any required additional funding for ongoing maintenance will be requested through future budget appropriations as the City Council considers and adopts the annual operating budget.

Page 17 of 444 ends

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

The Project entails replacement of existing structures where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced and is exempt from CEQA pursuant to Cal. Code Regs., tit. 14, §15302.

ATTACHMENTS:
(a) Resolution and Notice of Completion

Page 18 of 444 ends

RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILPITAS GRANTING ACCEPTANCE OF THE FIRE STATION NO. 1 MODULAR
BUILDING, CIP NO. 3465

WHEREAS, the City of Milpitas has heretofore entered into a contract with Williams Scotsman, Inc., in the amount of $818,894.00, for the Fire Station No. 1 Modular Building, Project No. 3465 (“Project”); and

WHEREAS, the City Engineer of the City of Milpitas has recommended acceptance of said improvements as completed in accordance with plans, specifications and approved change orders and correction lists, and in accordance with the final inspection of said City Engineer.

NOW, THEREFORE, the City Council of the City of Milpitas hereby finds, determines, and resolves as follows:

1. The City Council has considered the full record before it, which may include but is not limited to such things as the staff report, testimony by staff and the public, and other materials and evidence submitted or provided to it. Furthermore, the recitals set forth above are found to be true and correct and are incorporated herein by reference.

2. The City of Milpitas does hereby accept said improvement as completed on this 9th day of June, 2026, and does hereby authorize and direct the City Engineer of the City of Milpitas to file a Notice of Completion in accordance with the provisions of Section 9204 of the Civil Code of the State of California, and does hereby authorize and direct the City Engineer to file a Certificate of Completion in accordance with the provisions of Section 4005 of the Government Code of the State of California, if said work was by day’s labor or force account.

3. The City Council authorizes the City Engineer to issue the Notice of Final Acceptance after the one-year warranty period without further City Council action, provided all required warranty repairs are completed to the satisfaction of the City Engineer; and nothing herein contained shall in any way be deemed to be a waiver, release or relinquishment by City of any obligations imposed upon the contractor or its surety, or sureties, by law or by the above-referenced improvement contract, save and except those obligations specifically mentioned herein.

PASSED AND ADOPTED this 9th day of June, 2026 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Page 19 of 444 ends

2 Resolution No. ____

ATTEST: APPROVED:

Suzanne Guzzetta, City Clerk Carmen Montano, Mayor

APPROVED AS TO FORM:

Christian M. Curtis, City Attorney

Page 20 of 444 ends

3 Resolution No. ____

Recording Requested by and
When Recorded Mail to:

City of Milpitas
455 East Calaveras Boulevard
Milpitas, CA 95035
Attention: City Clerk

Record without fee under
Section 6103 - Government Code
State of California

CITY OF MILPITAS

NOTICE OF COMPLETION
(Civil Code Section 9204)

NOTICE IS HEREBY GIVEN:

1. On or about June 18, 2024, the City Council of the City of Milpitas, a municipal corporation of the State of California, whose address is City Hall, 455 East Calaveras Boulevard, Milpitas, California, 95035 (as owner) entered into a contract for work of: Fire Station No. 1 Modular Building, CIP No. 3465.

2. A description of the site of which the City is owner for said work of improvement is: 751 S Main St in the City of Milpitas, Santa Clara County, California, more particularly described on the plans.

3. The name and address of the direct contractor is: Williams Scotsman, Inc., 901 South Bond Street, Suite 600, Baltimore, MD 21231.

4. A general statement of the kind of work done or materials furnished to the City is as follows: The Project provides for installation of a new 36’ x 60’ modular building and corresponding improvements.

5. Said work of improvement was accepted by the Milpitas City Council as complete on June 9th, 2026.

************************************************************************************* I, the undersigned, declare that I am the City Engineer of the City of Milpitas and am authorized to execute the foregoing Notice of Completion and this Verification thereof. I have read the foregoing Notice of Completion.

I declare under penalty of perjury that the foregoing Notice of Completion is true and correct. Executed on ________, 2026 at Milpitas, California.

__________________________________
Michael Silveira, P.E., City Engineer
City of Milpitas
_____________________________________________________________________________________ NOTE: RECORD WITHIN 15 DAYS OF ACCEPTANCE WITH COUNTY RECORDER OF SANTA

CLARA COUNTY

Page 21 of 444 ends

CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: Adopt a Resolution Accepting Completed Public Improvements and Authorizing a Bond Reduction and Release for the McCarthy Parking Lot Project at 1207 N.

McCarthy Boulevard (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602; and Michael Silveira, City Engineer, 408-586-3303) Category: Consent Calendar-Community Development
Meeting Date: 6/9/2026
Recommendation: Adopt a resolution to (1) accept the completed public improvements; (2) approve a reduction in the faithful performance bond to $156,874; and (3) authorize the City Engineer to release the performance bond after the one-year warranty period without further City Council action, provided all required warranty work has been completed to the satisfaction of the City Engineer for the McCarthy Parking Lot Project at 1207 N.

McCarthy Blvd.

BACKGROUND:

On April 20, 2021, the City Council approved an Improvement Agreement with Creekside Milpitas 3, LLC (Developer) for the completion of public improvements as part of the McCarthy Parking Lot Project at 1207 N.

McCarthy Boulevard (Project) that constructed a surface parking lot with 247 private parking spaces and 11 public parking spaces at the entrance to the Coyote Creek Trail . The public improvements constructed along N. McCarthy Blvd included installation of an irrigation service; concrete improvements such as curb and gutter, driveway aprons and sidewalk; reconfiguration of landscape median to install left turn pocket; restoration of the asphalt pavement; and other miscellaneous items of work identified on the improvement plans.

The Project was physically completed previously; however, outstanding documentation from the Developer delayed formal acceptance. All pertinent documentation has now been received to allow closeout.

ANALYSIS:

The Developer has successfully completed all required public improvements for the Project in accordance with the City approved Public Improvement Plans, No. 2-1344. The completed public improvements are now ready for acceptance by the City Council and thereby commencing the 1-year warranty period.

In accordance with City Municipal Code XI-1-17.05 – Improvement Security: Release or Reduction, staff recommends the City Council adopt a Resolution (Attachment A) granting acceptance of the public improvements; approve a reduction of the performance bond to $156,874, which is 25% of the security’s original value; and grant authorization to the City Engineer to release the performance bond after the one-year warranty period without further City Council action provided all required warranty work is completed to the satisfaction of the City Engineer.

PROJECT/PROGRAM SCHEDULE:

Following this action, the City Engineer will release the performance bond after the one-year warranty period provided all required warranty work is completed.

POLICY ALTERNATIVE(S):

Alternative: Not approve resolution granting acceptance of public improvements including the reduction of the faithful performance bond.

Pros: None

Page 22 of 444 ends

Cons: Not granting acceptance of public improvements would limit public use of improvements and does not promote orderly completion and closeout of the Project. Also, not granting acceptance would conflict with the City’s obligation under the Improvement Agreement.

Reason for Not Recommending: Granting acceptance of the completed public improvements would allow public use of the improvements, and allows for the completion and closeout of the Project as required by the Improvement Agreement.

FISCAL IMPACT:

Public improvements completed as part of the Project will be perpetually owned and maintained by the City following acceptance by the City Council and expiration of the one-year warranty period. Ongoing maintenance of the improvements will be the responsibility of the Public Works Department and funded through future budget appropriations as the City Council considers and adopts the annual budget

California Environmental Quality Act (CEQA):

The action has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment and is not a project pursuant to Pub. Resources Code, §21065 and Cal. Code Regs., tit. 14, §15378. Even if a project, the action is exempt from further CEQA review pursuant to Cal. Code Regs., tit. 14, §15061(b)(3) as it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. At most, the action relates to construction and acceptance of a limited number of new, small facilities or structures or the installation of small new equipment and facilities – including a limited number of water main, sewage, electrical, gas, and other utility extensions, including street improvements, of reasonable length to serve approved construction – and therefore is exempt from CEQA pursuant to Cal. Code Regs., tit. 14, §15303. Environmental analysis of the construction of public improvements was analyzed at the time the overall project, including the Subdivision Improvement Agreement, was considered and approved by the City Council, and no further environmental analysis is required, including because none of the factors identified in Pub. Res. Code §21166 and Cal. Code Regs., tit. 14, §15162 are met.

Attachment(s):
(a) Resolution

Page 23 of 444 ends

RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILPITAS ACCEPTING PUBLIC IMPROVEMENTS; REDUCING FAITHFUL PERFORMANCE BOND; AND

GRANTING AUTHORIZATION TO THE CITY ENGINEER TO RELEASE THE

PERFORMANCE BOND AFTER THE ONE-YEAR WARRANTY PERIOD FOR THE MCCARTHY PARKING LOT PROJECT AT 1207 N. MCCARTHY BOULEVARD

WHEREAS, the City Council of the City of Milpitas on April 20, 2021 approved the plans and specifications for the McCarthy Parking Lot Project, (the “Project”) to be completed by Creekside Milpitas 3, LLC as part of its development at 1207 N. McCarthy Blvd; and WHEREAS, the City of Milpitas has heretofore entered into an improvement agreement on April 20, 2021 with Creekside Milpitas 3, LLC., for the Project; and
WHEREAS, Creekside Milpitas 3, LLC., as Principal, and Everest Reinsurance Company, as Surety, executed and posted a certain Performance Bond Number ES00007542 conditioned upon the faithful performance of the provisions of said improvement agreement and upon the faithful performance of all improvement work required thereunder; and
WHEREAS, said public improvements for the Project have been completed and the improvement agreement provides that the security shall extend for a period of one year after the date of acceptance of said improvements to cover the warranty period of said improvements under said agreement; and WHEREAS, the City Council is willing to consent to a reduction in the penal sum of said security during said one year warranty period; and
WHEREAS, the City Engineer of the City of Milpitas has made a final inspection of said improvements for the Project and recommends that the City Council of the City of Milpitas accept the same as constructed in accordance with the approved plans and specifications.

NOW, THEREFORE, the City Council of the City of Milpitas hereby finds, determines, and resolves as follows:

2. Those certain public improvements constructed as part of the Project, are hereby accepted as constructed in accordance with the approved plans and specifications upon recommendation of the City Engineer of the City of Milpitas.

3. The penal sum of the faithful performance bond securing said improvements may be reduced to the sum of $156,874, upon request of Principal and Surety, with said penal sum as reduced to apply from the date of completion and acceptance of said improvements and to extend for the balance of the term of one year of said security. Provided, however, that nothing herein contained shall in any way be deemed to be a waiver, release or relinquish by City of any obligations imposed upon the developer or his surety, or sureties, by law or by the above referenced public improvement agreement, save and except as expressly set forth herein.

4. The City Council grants authorization to the City Engineer to release the performance bond after the one-year warranty period without further City Council action provided all required warranty work is completed to the satisfaction of the City Engineer.

Page 24 of 444 ends

2 Resolution No. xxxx
PASSED AND ADOPTED this 9th day of June, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST: APPROVED:

____________________________ ___________________
Suzanne Guzzetta, City Clerk Carmen Montano, Mayor

APPROVED AS TO FORM:

____________________________
Christian M. Curtis, City Attorney

Page 25 of 444 ends

CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: Adopt a Resolution to Accept the Improvements, Authorize the City Engineer to File a Notice of Completion and Issue a Notice of Final Acceptance After the One-Year Warranty and Approve Budget Amendment for Bicycle Improvement Project, CIP No. 4299 (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602; and Michael Silveira, City Engineer, 408-586-3303) Category: Consent Calendar-Community Services and Sustainable Infrastructure Meeting Date: 6/9/2026
Recommendation: Adopt a resolution to: (1) accept the improvements; (2) authorize the City Engineer to file a Notice of Completion and issue a Notice of Final Acceptance after the one-year warranty; and (3) approve the Budget Amendment to increase the Caltrans 2022 Priority Legislative Budget Project Earmarks funding in the amount of $72,560.13 for Bicycle Improvement Project, CIP No. 4299.

BACKGROUND:

On November 4, 2025, the City Council awarded a construction contract to Chrisp Company in the amount of $620,412.75 for Bicycle Improvement Project, CIP No. 4299 (Project). The City received an earmark from the State to fund the improvement of the existing bicycle facilities along Abel Street, Main Street, and Milpitas Boulevard corridors for bicyclist safety, reduce traffic stress for bicycle users, and promote bicycle use by eliminating facility gaps. The Project either improved the existing Class II bike lane or upgraded the bike lanes to Class IIB or IV along Abel Street, Main Street, North Milpitas Boulevard. The improvements included the installation of protected green bike conflict zones, bike indicator lights at signalized intersections, delineator posts, and signage, and striping of bike and travel bike lanes and pavement markings.

ANALYSIS:

The Project has been successfully completed within budget. Staff recommend the City Council adopt a Resolution (Attachment A) granting acceptance of the Project and authorizing the City Engineer to file a Notice of Completion in accordance with the provisions of Section 9204 of the Civil Code. Staff also recommend the City Council authorize the City Engineer to issue a Notice of Final Acceptance after the one-year warranty period without further City Council action, provided that all warranty work is completed to the satisfaction of the City Engineer.

PROJECT/PROGRAM SCHEDULE:

Following this action, the City Engineer will issue the Notice of Final Acceptance after the one-year warranty period provided all required warranty work is completed.

POLICY ALTERNATIVE(S):

Alternative 1: Deny the adoption of the Resolution granting acceptance of the Project and then filing the Notice of Completion to begin the one-year warranty.

Pros: None.

Cons: A denial would result in the City being unable to accept the completed improvements and commence the one-year warranty period in accordance with the contract documents and release any funds remaining back into the Project budget.

Page 26 of 444 ends

Alternative 2: Do not approve the Budget Amendment for the Project.

Pros: None.

Cons: Not approving the Budget Amendment will not appropriate the accrued interest earned from the Caltrans Grant into the Project.

Reason for Not Recommending: The City will not be able to use the additional funding for additional bike improvements.

FISCAL IMPACT:

On January 23, 2024, the City Council adopted a resolution to execute a Fund Transfer Agreement with the California Department of Transportation to receive $1 million through the Caltrans 2022 Priority Legislative Budget Project Earmarks (Caltrans Grant) to fund the Project and earned $72,560.13 in interest. Staff recommend City Council approve a Budget Amendment (Attachment B) to appropriate the interest and increase of the Caltrans Grant in the amount of $72,560.13 to be used by the Project. The following is a summary of the requested Budget Appropriations for the Project:

CIP No. 4299

Current
Adopted Budget
Proposed Budget
Increase/(Decrease)
Proposed
Budget Total
Caltrans Grant $1,000,000 $ 72,560.13 $1,072,560.13

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

The Project entails operation, repair, maintenance and minor alteration of existing facilities that involves negligible or no expansion of use and do not create additional automobile lane which is exempt from CEQA pursuant to Cal. Code Regs., tit. 14, §15301. The Notice of Exemption was filed with the County of Santa Clara on November 4, 2024.

The Project also entails pedestrian and bicycle facilities that improve safety, access, and/or mobility within the public right of way, and therefore is exempt from CEQA review pursuant to Pub. Resources Code, §21080.25(b)

ATTACHMENT(S):
(a) Resolution and Notice of Completion
(b) Budget Change Form

Page 27 of 444 ends

RESOLUTION NO. ___________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILPITAS GRANTING

ACCEPTANCE AND APPROVING THE BUDGET AMENDMENT TO INCREASE CALTRANS 2022 PRIORITY LEGISLATIVE BUDGET PROJECT EARMARK FUNDING IN THE AMOUNT $72,560.13 FOR THE BICYCLE IMPROVEMENT PROJECT, CIP 4299
WHEREAS, the City of Milpitas has heretofore entered into a contract with Chrisp Company in the amount of $620,412.75 for Bicycle Improvement Project, CIP No. 4299 (“Project”); WHEREAS, the City Engineer of the City of Milpitas has recommended acceptance of said improvements as completed in accordance with plans, specifications and approved change orders and correction lists, and in accordance with the final inspection of said City Engineer; and WHEREAS, staff recommends the City Council approve the Budget Amendment to increase in Caltrans 2022 PLBP – Earmark funding in the amount of $72,560.13 for Project.

NOW, THEREFORE, the City Council of the City of Milpitas hereby finds, determines, and resolves as follows:

2. The City of Milpitas does hereby accept the improvements as completed on this 9th day of June, 2026, and does hereby authorize and direct the City Engineer of the City of Milpitas to file a Notice of Completion in accordance with the provisions of Section 9204 of the Civil Code of the State of California, and does hereby authorize and direct the City Engineer to file a Certificate of Completion in accordance with the provisions of Section 4005 of the Government Code of the State of California, if said work was by day’s labor or force account.

4. The City Council hereby approves the Budget Amendment to increase in Caltrans 2022 Priority Legislative Budget Project Earmarks funding in the amount of $72,560.13 for the Project.

PASSED AND ADOPTED this 9th day of June 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Page 28 of 444 ends

2 Resolution No.

ATTEST: APPROVED:
____________________________ _________________________
Mary Lavelle, City Clerk Suzanne Guzzetta, City Clerk Carmen Montano, Mayor

APPROVED AS TO FORM:
____________________________
Christian M. Curtis, City Attorney

Page 29 of 444 ends

3 Resolution No.

Recording Requested by and
When Recorded Mail to:

City of Milpitas
455 East Calaveras Boulevard
Milpitas, CA 95035
Attention: City Clerk

Record without fee under
Section 6103 - Government Code
State of California

CITY OF MILPITAS

NOTICE OF COMPLETION
(Civil Code Section 9204)

NOTICE IS HEREBY GIVEN:

1. On or about November 4th, 2025, the City Council of the City of Milpitas, a municipal corporation of the State of California, whose address is City Hall, 455 East Calaveras Boulevard, Milpitas, California, 95035 (as owner) entered into a contract for work of: Bicycle Improvement Project, CIP No. 4299.

2. A description of the sites of which the City is the owner for said work of improvement are: Abel Street between Marylinn Drive and N. Milpitas Blvd.; Main Street between Abel Street and Great Mall Parkway; N. Milpitas Blvd. between Abel Street and Calaveras Blvd.

3. The name and address of the direct contractor is: Chrisp Company, 43650 Osgood Road, Fremont, CA, 94539

4. A general statement of the kind of work done or materials furnished to the City is as follows: improvements included the installation of protected green bike conflict zones, bike indicator lights at signalized intersections, delineator posts, and signage, and striping of bike and travel bike lanes and pavement markings.

5. Said work of improvement was accepted by the Milpitas City Council as complete on June 9th, 2026.

I declare under penalty of perjury that the foregoing Notice of Completion is true and correct. Executed on _____________________, 2026 at Milpitas, California.
_______________________________________

Michael Silveira, City Engineer,
City of Milpitas

_____________________________________________________________________________________ NOTE: RECORD WITHIN 15 DAYS OF ACCEPTANCE WITH COUNTY RECORDER OF SANTA CLARA COUNTY

Page 30 of 444 ends

City of Milpitas, California

BUDGET CHANGE FORM

To (Debit) From (Credit)
Type of Change

Account

Amount

Account

Amount
Check one:

 Budget
Appropriation
 Budget Transfer

CP4299

$72,560.13

BACKGROUND:

On November 4, 2025, the City Council awarded a construction contract to Chrisp Company in the amount of $620,412.75 for Bicycle Improvement Project, CIP No. 4299 (“Project”). The City received Earmark from State to fund the improvement of the existing bicycle facilities along Abel Street, Main Street, and Milpitas Boulevard corridors for bicyclist safety, reduce traffic stress for bicycle users, and promote bicycle use by eliminating facility gaps. The Project either improved the existing Class II bike lane or upgraded the bike lanes to Class IIB or IV along Abel Street, Main Street, North Milpitas Boulevard. The improvements included the installation of protected green bike conflict zones, bike indicator lights at signalized intersections, delineator posts, and signage, and striping of bike and travel bike lanes and pavement markings.

ANALYSIS:

Staff also recommend the City Council authorize the City Engineer to issue a Notice of Final Acceptance after the one-year warranty period without further City Council action, provided that all warranty work is completed to the satisfaction of the City Engineer.

Budget Amendment:

On January 23, 2024, the City Council adopted a resolution to execute a Fund Transfer Agreement with California Department of Transportation to receive $1 million from the State through the Caltrans 2022 Priority Legislative Budget Project Earmarks (Caltrans Grant) to fund the Project and earned $72,560.13 in interest. Staff recommend City Council approve a Budget Amendment (Attachment C) to appropriate the increase of the Caltrans Grant in the amount of $72,560.13 to be used by the Project. The following is a summary of the requested Budget Appropriations for the Project:

CIP No. 4299

Current
Adopted Budget
Proposed Budget
Increase/(Decrease)
Proposed
Budget Total
Caltrans Grant $1,000,000 $ 72,560.13 $1,072,560.13

PROJECT/PROGRAM SCHEDULE:

Following this action, the City Engineer will release the Notice of Final Acceptance after the one-year warranty period provided all required warranty work is completed.

POLICY ALTERNATIVE(S):

Page 31 of 444 ends

Alternative 1: Deny the adoption of the Resolution granting acceptance of the Project and the filling the Notice of Completion to begin the one-year warranty.

Pros: None.

Alternative 2: Do not approve the Budget Amendment for the Project.

Pros: None.

Cons: Not approving the Budget Amendment will not appropriate the accrued interest earned from the Caltrans Grant into the Project.

Reason for Not Recommending: The City will not be able to use the additional funding for addition bike improvements.

FISCAL IMPACT:

There is no fiscal impact as the Project has been completed within the approved budget. The Public Works Department will be responsible for maintenance and operations of the improvements. Any required additional funding for ongoing maintenance will be requested through future budget appropriations as the City Council considers and adopts the annual operating budget.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

The Project entails operation, repair, maintenance and minor alteration of existing facilities that involves negligible or no expansion of use and do not create additional automobile lane which is exempt from CEQA pursuant to Cal. Code Regs., tit. 14, § 15301. The Notice of Exception was filed with the County of Santa Clara on November 4, 2024.

ATTACHMENT(S):
(1) Resolution
(2) Notice of Completion
(3) Budget Change Form

 Check if City Council Approval required. Meeting:

Requested by: Department Head: Date:

Reviewed by: Finance Staff: Date:

Approved by: Budget Manager: Date:

Page 32 of 444 ends

Date approved by City Council, if required: Confirmed by:

FI/24786/V Form 30-222 (Rev. 1/92)

Page 33 of 444 ends

CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: Adopt a Resolution Accepting Completed Public Improvements and Authorizing a Bond Reduction and Release for the Innovation Campus Project at 1331 E.

Calaveras Blvd (Staff Contact: Christian Di Renzo, Public Works Director, 408- 586-2602; and Michael Silveira, City Engineer, 408-586-3303) Category: Consent Calendar-Community Development
Meeting Date: 6/9/2026
Recommendation: Adopt a resolution to: (1) accept the completed public improvements; (2) approve a reduction in the faithful performance bond to $780,250; and (3) authorize the City Engineer to release the performance bond after the one-year warranty period without further City Council action, provided all required warranty work has been completed to the satisfaction of the City Engineer for the Innovation Campus Project at 1331 E.

Calaveras Blvd.

BACKGROUND:

On April 18, 2023, the City Council approved an Improvement Agreement with the Milpitas Unified School District (MUSD) for completion of public improvements as part of the Innovation Campus Project at 1331 E.

Calaveras Blvd. (Project) that included six two-story prefabricated modular buildings and associated infrastructure. The public improvements constructed along E. Calaveras Blvd included asphalt improvements such as grind and overlay, pavement restoration, and/or slurry seal, and striping and signage improvements from N. Park Victoria Drive to N. Gadsen Drive; concrete improvements such as ADA curb ramps, curb, gutter, driveway aprons, median, and sidewalk; a fire service connection; landscape and irrigation improvements; replacement of a landscape median with left turn pocket; traffic signal installation at the intersection of E.

Calaveras Blvd and Carnegie Drive; and other miscellaneous items of work identified on the improvement plans.

ANALYSIS:

MUSD has successfully completed all required public improvements for the Project in accordance with the City approved Public Improvement Plans, No. 2-1442. The completed public improvements are now ready for acceptance by the City Council thereby commencing the 1-year warranty period.

In accordance with City Municipal Code XI-1-17.05 – Improvement Security: Release or Reduction, staff recommends the City Council adopt a resolution (Attachment A) granting acceptance of the public improvements; approve a reduction of the performance bond to $780,250, which is 25% of the security’s original value; and grant authorization to the City Engineer to release the performance bond after the one-year warranty period without further City Council action provided all required warranty work is completed to the satisfaction of the City Engineer.

PROJECT/PROGRAM SCHEDULE:

Following this action, the City Engineer will release the performance bond after the one-year warranty period provided all required warranty work is completed satisfactorily.

POLICY ALTERNATIVE(S):

Alternative: Not approve resolution granting acceptance of public improvements including the reduction of the faithful performance bond.

Pros: None

Page 34 of 444 ends

Reason for Not Recommending: Granting acceptance of the completed public improvements would allow public use of the improvements and allows for the completion and closeout of the Project as required by the Improvement Agreement.

FISCAL IMPACT:

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

Attachment(s):
(a) Resolution

Page 35 of 444 ends

RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILPITAS ACCEPTINGPUBLIC IMPROVEMENTS; REDUCING FAITHFUL PERFORMANCE BOND; AND GRANTING AUTHORIZATION TO THE CITY ENGINEER TO RELEASE

THE PERFORMANCE BOND AFTER THE ONE-YEAR WARRANTY PERIOD FOR INNOVATION CAMPUS PROJECT AT 1331 E. CALAVERAS BLVD.

WHEREAS, the City Council of the City of Milpitas on April 18, 2023 approved the plans and specifications for Innovation Campus Project, (the “Project”) to be completed by Milpitas Unified School District (“MUSD”) as part of its development at 1331 E. Calaveras Blvd.; and WHEREAS, the City of Milpitas has heretofore entered into an improvement agreement on June 6, 2023 with MUSD, for the Project; and
WHEREAS, the governing board (“Board”) of the MUSD and Blach Construction Company, (“Principal”), and Liberty Mutual Insurance Company, (“Surety”), executed and posted a certain Performance Bond Number 070218844 conditioned upon the faithful performance of the provisions of said improvement agreement and upon the faithful performance of all improvement work required thereunder; and WHEREAS, said public improvements for the Project have been completed and the improvement agreement provides that the security shall extend for a period of one year after the date of acceptance of said improvements to cover the warranty period of said improvements under said agreement; and WHEREAS, the City Council is willing to consent to a reduction in the penal sum of said security during said one year warranty period; and
WHEREAS, the City Engineer of the City of Milpitas has made a final inspection of said improvements for the Project and recommends that the City Council of the City of Milpitas accept the same as constructed in accordance with the approved plans and specifications.

NOW, THEREFORE, the City Council of the City of Milpitas hereby finds, determines, and resolves as follows:

3. The penal sum of the faithful performance bond securing said improvements may be reduced to the sum of $780,250, upon request of Principal and Surety, with said penal sum as reduced to apply from the date of completion and acceptance of said improvements and to extend for the balance of the term of one year of said security. Provided, however, that nothing herein contained shall in any way be deemed to be a waiver, release or relinquishment by City of any obligations imposed upon the developer or his surety, or sureties, by law or by the above referenced public improvement agreement, save and except as expressly set forth herein.

Page 36 of 444 ends

2 Resolution No. xxxx
PASSED AND ADOPTED this 9th day of June, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST: APPROVED:

____________________________ ___________________
Suzanne Guzzetta, City Clerk Carmen Montano, Mayor

APPROVED AS TO FORM:

____________________________
Christian M. Curtis, City Attorney

Page 37 of 444 ends

CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: Approve an Update to the Donation and Fee Waiver/Reduction City Council Policy (Staff Contact: Renee Lorentzen, Recreation and Community Services Director, 408-586-3409)
Category: Consent Calendar-Community Services and Sustainable Infrastructure

Meeting Date: 6/9/2026
Recommendation: Approve the updated Donation and Fee Waiver/Reduction City Council Policy.

BACKGROUND:

On April 7, 2026, Mayor Carmen Montano, with the consensus of the City Council, requested that staff bring forward an amendment to the City Council Donation and Fee Waiver/Reduction Policy (Policy) to allow the Milpitas Unified School District (MUSD) eligibility to receive more than one donation or fee waiver/reduction per year, but limited to a specific amount, to account for their numerous school clubs.

ANALYSIS:

Milpitas City Council adopted an updated “City Council Donation and Fee Waiver/Reduction Policy” on June 21, 2022. Per the policy, eligible organizations can request City fees to be waived up to $1,500 or a donation amount up to $500 to be granted upon request. Eligible organizations are defined as “a non-profit organization as described by the Internal Revenue Section such as 501(c)(3) or an intergovernmental agency; non- discriminatory, and non-political in nature.” Fee Waiver or Donation requests for events must provide a community benefit within the City of Milpitas proper.

In support of the City Council’s request, staff have drafted amendments to the existing Policy to allow for multiple Donation and Fee Waiver/Reduction requests from the MUSD per fiscal year. The MUSD has over 100 student clubs with varying interests and initiatives across the two (2) junior high schools and three (3) high schools, including but not limited to:

• Leadership / ASB
• Robotics and STEM-related groups
• Music and performing arts
• Yearbook
• Academic competitions
• Cultural clubs
• Sports teams and intramurals

To account for the five (5) school campuses and their clubs, the proposed policy update would allow up to ten (10) unique club applications for a total organization award amount not to exceed $5,000 in donations and/or Fee Waiver/reductions per fiscal year. The policy update also further defines the current process of school clubs receiving MUSD Superintendent office approval before a donation and/or fee waiver/reduction request is considered by the City Council.

Section 2. POLICY language has been updated to:

2.8. The City Council may grant donation or fee waiver/reduction to each organization once annually, regardless of how many branches or affiliations it may have, with the exception of the Milpitas Unified School District (MUSD).

Page 38 of 444 ends

2.9. The fee waiver/reduction amount is subject to $1,500 maximum per fiscal year and the donation amount is subject to $500 maximum annually for each organization. A fee waiver/reduction request cannot be combined with a donation request.

2.9.1. The MUSD may submit up to ten (10) unique club requests for a total organization annual award amount not to exceed $5,000.

Section 3. PROCEDURE language has been updated to:

3.2. Upon receipt of an application, the Recreation and Community Services Department shall determine eligibility for a Donation and/or Fee Waiver/Reduction consistent with this Policy and inform the applicant of its determination in writing.

3.2.1. MUSD club applications must receive Superintendent approval before being considered for funding by the City Council.

3.2.2. The Recreation and Community Services Department shall forward MUSD club requests to the Superintendent’s Office for review at least quarterly.

POLICY ALTERNATIVE(S):

Alternative: Do not approve the draft policy changes.

Pros: The City’s General Fund will not incur the costs of increased fee waivers associated with the draft policy changed.

Cons: Denial of the draft policy changes will inhibit access to funds available to help benefit the youth in the community.

Reason not recommended: The draft policy changes respond to the City Council’s request.

FISCAL IMPACT:

There is no fiscal impact with the approval of this policy as the amendment does not recommend any changes to the program’s annual budget of $25,000. On average, approximately $10,000 is awarded to organizations annually.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

ATTACHMENT(S):
(a) Draft Donation and Fee Waiver/Reduction Policy

Page 39 of 444 ends

CITY OF MILPITAS
Revision Date
Original 04/16/2013
6/21/2022
6/9/2026

CITY COUNCIL POLICY

Page 1 of 3 ends

1. PURPOSE

1.1. The City recognizes the value of partnership with other agencies and organizations in providing services that benefit the community and its residents.

1.2. The City may provide a donation or grant a reduction and/or waiver of fees to intergovernmental agencies or non-profit organizations that provide Milpitas community benefit.

2. POLICY

2.1. The City shall have the sole authority and the City Council shall have the final authority to approve Donations and Fee Waiver/Reduction requests.

2.2. The City Council shall evaluate donation and fee waiver/reduction requests at a scheduled City Council meeting.

2.3. Any requests for donation or fee waiver/reduction must be submitted in writing using the provided application form by the Recreation and Community Services Department.

2.4. In order for an organization to be eligible for a donation or fee waiver / reduction, the following criteria have to be met:

2.4.1. The applying organization must be:

2.4.1.1 A non-profit organization as described by the Internal Revenue Code Section such as 501(c)(3) or an intergovernmental agency;

2.4.1.2 Non-discriminatory, and non-political in nature;

2.4.2. Events must provide a community benefit within the City of Milpitas proper.

2.5. If the event requested for fee waiver is a fundraiser, the organization must demonstrate that at least 60% of funds raised will be of general benefit to the Milpitas community.

2.6. If the request for donation or fee waiver/reduction is for a community event, the event must be advertised, open to the public and no entrance fee shall be charged for the event.

2.7. Fee waivers/reductions only apply to services provided by the City during its regular course of business. Such fees may include rental fees for the City’s facilities or equipment, building permit fees or fire permit fees. Any deposits and/or City staff overtime costs required due to the event cannot be waived.

Policy No:

Click or tap here to enter
text.

DONATION AND FEE WAIVER/

REDUCTION POLICY
Effective Date:
6/21/20226/9/2026
Revision No:
12 Policy Administrator:

Recreation and Community Services
Next Review Due:

As needed
Related Policies and
Procedures:

Click or tap here to enter
text.

Approved by:

Click or tap here to enter text.

Council meeting date, agenda item #, and
vote
Date Approved:
6/21/20226/9/2026

Page 40 of 444 ends

CITY OF MILPITAS
Revision Date
Original 04/21/2006
6/21/2022

CITY COUNCIL DONATION AND FEE WAIVER/REDUCTION POLICY / POLICY #

Page 2 of 3 ends

2.9.1. The MUSD may submit up to ten (10) unique club requests for a total organization annual award amount not to exceed $5,000.

2.9.2.10. To the extent possible, the City’s contribution should be recognized in the event fliers and/or advertising with the following statement, “This event made possible, in part, by the City of Milpitas.”

2.10.2.11. Within 60 days after completion of the event in which a donation was received or a fee waiver/reduction was granted by the City, the organization will provide a written report to the Director of Recreation and Community Services to include at minimum: number of participants, copies of all publicity of the event, any benefit to the community, amount of funds raised and an accounting of how the proceeds of the event will be dispersed.

2.11.2.12. Failure to abide by the rules and procedures as set forth in this document will result in the organization being denied for funding and/or fee waiver/reduction in the future.

3. PROCEDURE

3.1. The Recreation and Community Services Department shall maintain an application for Donation and Fee Waiver/Reduction Requests.

3.2.1. MUSD club applications must receive Superintendent approval before it is considered for funding by the City Council.

3.1.1.3.2.2. The Recreation and Community Services Department shall forward MUSD club requests to the Superintendent’s Office for review at least quarterly.

3.2.3.3. If eligibility is determined, the Director of Recreation and Community Services shall bring requests for donation or fee waiver/reductions to Council for approval at any regular or special meeting.

3.3.3.4. If ineligibility is determined, the applicant can appeal the Director of Recreation and Community Services’ determination to the City Manager. A request for appeal must be made, in writing, and delivered to the City Manager’s Office within seven (7) days of the applicant’s receipt of the determination of ineligibility. The request for appeal must state, in writing, the basis for the appeal and must contain all written documentation supporting each basis for appeal. The City Manager shall issue a decision, in writing, without hearing based on the documents presented.

3.4.3.5. Donation and Fee Waiver Budget

3.4.1. With each budget cycle, the City Council will establish an annual budget amount for donations or fee waivers/ reductions for unspecified community events. Except for extraordinary circumstances, donations and or fee waivers/reductions will not be granted once the budgeted amount has been allocated.

3.5.1.

Page 41 of 444 ends

CITY OF MILPITAS
Revision Date
Original 04/21/2006
6/21/2022

CITY COUNCIL DONATION AND FEE WAIVER/REDUCTION POLICY / POLICY #

Page 3 of 3 ends

Page 42 of 444 ends

CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: Adopt Resolutions to Approve the Fiscal Year 2026-27 Proposed Operating Budget for the City of Milpitas and the Milpitas Housing Authority, Approve the Fiscal Year 2026-27 GANN Appropriations Limit, Authorize Various Financial Actions, Fiscal Policies and Budget Guidelines, and Amend the Classification Plan for Alignment with the FY 2026-27 Proposed Operating Budget, the Minimum Wage Increase, and Salary Schedules Consistent with Previous Council Action (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586- 3111)
Category: Public Hearings-Leadership and Support Services Meeting Date: 6/2/2026
Recommendation: Adopt the following Resolutions: (a) Joint Resolution of the City Council and Milpitas Housing Authority to approve the Fiscal Year 2026-27 Proposed Operating Budget for the City of Milpitas and the Milpitas Housing Authority, approve the Fiscal Year 2026-27 Gann Appropriations Limit, Fiscal Policies and Budget Guidelines and authorizing various financial actions by the City Manager, including Approving and Authorizing the Execution of Various Contracts and Payments over $100,000; (b) Amending Resolution No. 1626, the Classification Plan, to authorize additional positions and amend budgeted allocated positions; (c) Amending Resolution No. 1626, the Classification Plan, to adjust the hourly rate ranges for classifications due to a minimum wage increase pursuant to Ordinance No. 292; and (d) Amending Resolution No. 1626, the Classification Plan, to adjust the Salary Schedules for various classifications to align with current memorandums of understandings (MOUs).

BACKGROUND:

The FY 2026-27 Proposed Operating Budget (Proposed Budget) is the product of months of collaboration, discussion and deliberation, resulting in a Proposed Budget developed with the leadership and engagement of the City of Milpitas Council (City Council), City management, staff and the Milpitas community at large. During the FY 2026-27 Preliminary Budget Study Session held on March 3, 2026, staff projected a structural deficit of $19.2 million over five years with a surplus of $2.1 million in FY 2026-27.

On May 5, 2026, the City Council held a Public Hearing where the Proposed Operating Budget proposals was formally presented to City Council and the public and subsequently reviewed and discussed. The requisite public hearing notices related to the adoption of the Proposed Budget as well as the FY 2026-27 Gann Appropriations Limit were published timely. During this Public Hearing, City Council brought up additional budget proposals to be considered during the adoption of the 2026-27 Operating Budget on June 2, 2026.

These proposals included the following:

1. Milpitas Youth Force Program Expansion: $40,000 (one-time)

2. Ring Doorbell Initiative: $150 per device

3. Care Solace: $160,000 (two-years)

4. Community Choir and Band Support: $3,500 (ongoing)

ANALYSIS:

As noted above, staff formally presented the $292.3 million FY 2026-27 Proposed Operating Budget to the City Council for review and discussion. This Agenda Report transmits the Proposed Budget, documenting changes to the Proposed Budget as reviewed and discussed at the May 5, 2026 Public Hearing. The Agenda Report also includes the various resolutions required for the adoption of the Proposed Budget.

Page 43 of 444 ends

The first four potential proposals below were discussed by City Council on May 5, 2026 and require City Council to vote on them to include them in the FY 2026-27 Adopted Operating Budget. Additionally, the last two items, Milpitas SMART and Community Center, are being brought forward by staff for discussion:

1. Milpitas Youth Force Program Expansion: $40,000 (one-time)

2. Ring Doorbell Initiative: $150 per device

3. Care Solace: $160,000 (two-years)

4. Community Choir and Band Support: $3,500 (ongoing)

5. Milpitas SMART: $1.5 million (annually)

6. Community Center Roof: $4.92 million ($370,000 design and $4.55 million build)

Funding for these items, if approved by City Council, will require sources to be identified. Council may elect to fund one-time projects with the remaining one-time monies of $937,619.

In addition, staff was recently made aware of an increase of $433,749 to our wholesale water purchase agreement with San Francisco Public Utilities Commission. Staff recommend a proposal to increase 2026-27 budget for wholesale water purchase in the amount of $433,749 (from $27.3 million to $27.8 million) in the Water Maintenance and Operations Fund. This action will reduce the Capital Reserve in the Water Maintenance and Operations Fund from $7.3 million to $6.9 million.

The revised General Fund 5-Year Forecast, which incorporates the changes in the 2026-27 Proposed Operating Budget, is presented below:

Sources and Uses
FY 2025-26
Adopted,
Amended
Budget
FY 2026-27
Proposed
Budget
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
FY 2030-31
Forecast
Revenues and Other
Sources $145.5 $149.9 $154.0 $158.4 $163.0 $168.2
Use of Reserves 5.4 2.7 0.0 0.0 0.0 0.0
Expenditures (150.9) (152.1) (156.9) (162.9) (169.1) (175.5) Reduce CMO
Unanticipated
Expenditures

0.8 0.0 0.0 0.0 0.0
Annual
Surplus/(Deficit) Balanced $ 1.3 $ (2.9) $ (4.5) $ (6.1) $ (7.3) Structural
Surplus/(Deficit)
Surplus $ (1.6) $ (6.2) $ (12.3) $ (19.6)

Enabling Resolutions
The FY 2026-27 Proposed Operating Budget and related recommendations are approved by various resolutions as discussed below.

Joint Budget Resolution
With the adoption of the attached Joint Budget Resolution of the City Council and Milpitas Housing Authority, the City Council will approve the FY 2026-27 Proposed Operating Budget for the City of Milpitas and the Milpitas Housing Authority as amended in this Agenda Report per previous City Council direction. Further through the joint resolution, the City Council will approve the Gann Appropriations Limit, fiscal policies and authorizes various financial actions, including authorizing the City Manager to execute certain contracts in amounts above $100,000 during FY 2026-27. An attachment to the Joint Budget Resolution identifies a list of contracts with an estimated not-to-exceed amount above the City Manager’s contract approval authority of $100,000 as well as annual payments over $100,000 in the aggregate for insurance and utilities. Funding for

Page 44 of 444 ends

these contracts and payments has been incorporated into the proposed budget and/or the FY 2027-2031 Capital Improvement Program. As part of the adoption of this Proposed, staff is seeking authority to award these contracts and make certain payments. The list includes annual routine contracts (e.g., PLAN JPA insurance premiums), contracts with specific funding items related to this budget (e.g., Valley Water wholesale water purchase), and contracts related to capital improvement projects.

The Gann Appropriations Limit
Article XIIIB of the California State Constitution, more commonly referred to as the Gann Initiative or Gann Appropriations Limit, was approved by California voters in November 1979 and placed limits on the amount of taxes that state and local governmental agencies can receive and spend each year. If an agency receives more revenue than the Appropriations Limit, the excess revenue must be returned to the taxpayers through a tax reduction or refund within the next two years. Alternatively, the agency can increase its Appropriations Limit through voters’ approval. Based on the attached analysis, using the population and per capita personal income change factors provided by the State of California, the City Gann Appropriations Limit for FY 2026-27 has been computed to be $156,894,846. Appropriations subject to the limitation in FY 2026-27 budget total $110,279,526, which is $46,615,320 less than the computed limit. The City has not exceeded its annual Appropriations Limit in any fiscal year since this requirement was approved by the voters in 1979.

Personnel Related Resolutions
Based on the Proposed Budget as amended in this Agenda Report based on Council direction, staff is bringing forward several personnel-related resolutions to amend the classification plan for all employees as it relates to authorized positions, changes to hourly rate ranges for certain classifications due to an increase in the City’s minimum wage, and salary schedule amendments based on previous Council direction consistent with MOUs for the respective bargaining groups.

Authorized positions – This resolution aligns the number of positions on the Authorized Position List, amends specific budgeted positions consistent with the Proposed Budget, and creates a new classification for an Asset Management Program Administrator and the reclassification of a Purchasing Agent to a Purchasing Manager.

Minimum Wage Adjustments – This resolution adjusts the hourly rate ranges upwards for various classifications with the bottom of the hourly range set at the new minimum wage and compacted supervisory positions effective July 1, 2026. Consistent with the City Council approved ordinance, the minimum wage is scheduled to increase by $0.30 from $18.20 to $18.50 by July 1, 2026 based on the February 2026 annual Consumer Price Index (CPI) increase for the San Francisco-Oakland-Hayward Metropolitan Statistical Area.

Salary Schedules for Council Approved Wage Increases – This resolution is required per the California Code of Regulations §570.5. Per State law, the City is required to bring all pay schedules before the governing board for review and approval. The updated salary schedule reflects the respective increases for the International Association of Firefighters Local 1699 (IAFF) and related Unrepresented Fire employees wage increases. The Milpitas Employee Association (MEA), Milpitas Professional and Technical Group (ProTech), Mid-Management Confidential Unit (MidCon), Milpitas Police Officers Association, and Unrepresented (miscellaneous) increases will be updated once memorandum of understanding (MOU) negotiations have concluded.

Bargaining Group Wage Percentage Increase Effective Date Unrepresented Fire Employees
(Unrep Fire)*
4% Effective the first full pay period in
July 2026
International Association of
Firefighters Local 1699 - Sworn
4% Effective the first full pay period in
July 2026
* To address any potential internal salary compaction issues, Unrepresented Fire Employees’ increases align with IAFF per City Council action on March 4, 2025

POLICY ALTERNATIVE(S):

Alternative 1: Do not adopt the FY 2026-27 Proposed Operating Budget

Page 45 of 444 ends

Pros: None.

Cons: The City would not have an adopted operating budget for FY 2026-27 resulting all City operations ceasing until an adopted budget was passed.

Reason for Not Recommending: Under Government Code Section 53901, Unless exempted by the county auditor 60 days after the beginning of its fiscal year, every local agency shall file with the county auditor of the county in which it conducts its principal operations, a copy of its annual budget. Without an adopted budget by July 1, 2026, the City of Milpitas cannot provide services or perform City operations until a budget is adopted and appropriated.

PROJECT SCHEDULE/KEY MILESTONES

Milestone Date
City Council Public Hearing – Presenting FY 2026-27 Proposed Operating Budget May 5, 2026 2026-27 Appropriations Limit Public Notice May 18, 2026 City Council Public Hearing to Adopt FY 2026-27 Operating Budget June 2, 2026 Effective start date of FY 2026-27 Operating and Capital Budgets July 1, 2026

FISCAL IMPACT:

Upon adoption, the FY 2026-27 Budget for the City of Milpitas and the Milpitas Housing Authority, for all funds including debt service, will be $292.3 million plus any additional proposals that City Council approves as part of the adoption of the FY 2026-27 Operating Budget.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

ATTACHMENT(S):
(a) FY 2026-27 Proposed Operating Budget
(b) Joint Resolution of the City Council and Milpitas Housing Authority to approve the Fiscal Year 2026-27 Proposed Operating Budget the City of Milpitas and the Milpitas Housing Authority, approve the Appropriations Limit, Fiscal Policies and Budget Guidelines and authorizing various financial actions by the City Manager, including Approving and Authorizing the Execution of Various Contracts and Payments over $100,000.
(c) Exhibit 1, Joint Resolution, FY 2026-27 GANN Appropriations Limit (d) Exhibit 2, Joint Resolution, FY 2026-27 Budgeted Contracts over $100,000 (e) Amending Resolution No. 1626, the Classification Plan, to authorize additional positions and amend budgeted allocated positions
(f) Amending Resolution No. 1626, the Classification Plan, to adjust the hourly rate ranges for classifications due to a minimum wage increase pursuant to Ordinance No. 292 (g) Amending Resolution No. 1626, the Classification Plan, to adjust the Salary Schedules for various classifications to align with the current memorandums of understandings (MOUs) (h) Exhibit A, Salary Table for FY 2026-27 Budget

Page 46 of 444 ends

ATTACHMENT A

Is available at:
https://www.milpitas.gov/DocumentCenter/
View/10029/2026-2027-Proposed-
Operating-Budget

Page 47 of 444 ends

RESOLUTION NO. ____

A JOINT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILPITAS AND

THE HOUSING AUTHORITY OF THE CITY OF MILPITAS APPROVING THE FY 2026-27 OPERATING BUDGET FOR THE CITY OF MILPITAS AND THE

MILPITAS HOUSING AUTHORITY, THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2026-27, FISCAL POLICIES, AND BUDGET GUIDELINES, AND AUTHORIZING

VARIOUS FINANCIAL ACTIONS BY THE CITY MANAGER, INCLUDING

APPROVING AND AUTHORIZING THE EXECUTION OF VARIOUS CONTRACTS AND PAYMENTS OVER $100,000
WHEREAS, the City Manager/Executive Director has submitted a FY 2026-27 Proposed Budget and Financial Plan; and
WHEREAS, on June 2, 2026, a public hearing on the Proposed Budget and Financial Plan was opened where all interested persons were heard; and
WHEREAS, the City Council and Milpitas Housing Authority (“Authority”) reviewed the City Manager’s FY 2026-27 Proposed Budget and Financial Plan; and
WHEREAS, the first year, or FY 2026-27, of the Capital Improvement Program (CIP) is a part of the 2026- 27 Proposed Budget and Financial Plan; and
WHEREAS, Article XIIIB, Section 1, of the Constitution of the State of California requires that total annual appropriations subject to limitation of the City of Milpitas shall not exceed the appropriations limit of the City for the prior year adjusted for changes in the cost of living and population except as otherwise provided, also referred to as the GANN Appropriations Limit; and
WHEREAS, this Article became effective July 1, 1980, as amended, which requires the City to establish its appropriations limit by resolution each year at a regularly scheduled meeting or a noticed special meeting, commencing after the beginning of each fiscal year; and WHEREAS, the appropriations base for 1978-79 had been determined and since adjusted by the changes in population, cost of living, and transfers of financial responsibility, establishing an appropriations limit for fiscal year 2026-27 of $156,894,846; and
WHEREAS, the calculations for the appropriations limit are included as part of the budget document materials being considered and approved by the City Council and Authority as part of this Resolution; and WHEREAS, documentation used in determining the appropriations limit has been made available to the public for a period of not less than fifteen (15) days prior to consideration of this Resolution by the City Council and Authority; and
WHEREAS, the budget document contains fiscal policies that the City Council and Authority have reviewed and approved, and which are updated from time to time, as follows: General Financial Goals, Operating Budget Policies, Revenue and Expenditure Policies, Utility Rates and Fees, Capital Budget Policies, Debt Policies, Reserve Policies, Investment Policies, and Accounting/Auditing and Financial Reporting Policies; and WHEREAS, the budget document contains budget guidelines that the City Council and Authority have reviewed and approved and which are updated from time to time, as follows: Basis of Budgeting; Budget Calendar requirements; form and content of the City Manager's Proposed Budget; adoption of the Budget by June 30; the City Manager budget authority; requirement that budget amendments be approved by the City Council; budget transfers and modification procedures; automatic adjustments and re-appropriations; budget monitoring and reporting; and reserve requirements for all funds.

NOW, THEREFORE, the City Council of the City of Milpitas and the Milpitas Housing Authority hereby find, determine, and resolve as follows:

Page 48 of 444 ends

2 Resolution No. xxxx

1. The City Council and Authority have considered the full record before them, which may include but is not limited to such things as the staff report, testimony by staff and the public, and other materials and evidence submitted or provided to them. Furthermore, the recitals set forth above are found to be true and correct and are incorporated herein by reference.

2. The annual Budget and Financial Plan, as attached in the City Council and Authority meeting packet, inclusive of capital improvement appropriations, for the City of Milpitas and Authority for fiscal year 2026-27 is hereby affirmed and adopted totaling $292,347,818 for all appropriated funds.

3. The amounts shown as “Appropriations” and estimated fund balances are hereby approved for the various purposes designated in the 2026-2027 Adopted Budget.

4. The budgets for all departments for the period July 1, 2026 through June 30, 2027, inclusive, contained in this 2026-27 Adopted Budget, are approved as the operating budget for those departments for fiscal 2026-27.

5. The appropriations limit for fiscal year 2026-2027 shall be $156,894,846 as shown in Exhibit 1.

6. Pursuant to Government Code Section 7910, no judicial action or proceeding to attack, review, set aside, void, or annual the action in establishing the appropriations limit for fiscal year 2026-2027 shall be brought unless such action or proceeding shall have been commenced within forty-five (45) days of the date of adoption of this Resolution.

7. Any unused non-salary and benefits-related appropriations at the end of fiscal 2025-2026 may be re-appropriated for continued use in fiscal year 2026-27 subject to the approval of the City Manager/Executive Director. Furthermore, any outstanding contract and/or purchase order obligations (or encumbrances), or City Council approved projects using one-time funds remaining at the end of FY 2025- 2026 are subject to carry-over into FY 2026-27.

8. Subject to any grant restrictions, unspent appropriations that are authorized and funded by grant revenues from prior fiscal year will automatically be carried over to current year’s budgets. Unspent City/Authority funded grant appropriations from prior fiscal year will automatically be carried over to the current year’s budgets.

9. As part of year-end closing of the budget, previously appropriated capital project funds will be automatically carried forward to the next fiscal year for the same capital project until the project is closed out.

10. No office, department, or agency shall expend any amount or incur any liability or enter into any contract, which by its terms involves expenditures of money for any purpose in excess of the amounts appropriated for the particular departments, and funds set forth herein.

11. The City Manager/Executive Director may authorize, when in his or her judgment such action is consistent with the purposes and intent of the 2026-2027 Adopted Budget as approved, budget revisions subject to the following conditions:

Prior Approval Not Required. Prior approval of the City Council and/or Authority is not required under the following circumstances:
i. When revisions involve transfers from the Unanticipated Expenditure Reserve less than or equal to the aggregate amount adopted within the budget in any one fiscal year ($600,000 in FY 2026- 27), provided that the Council/Authority is notified in writing of the revision, giving the reason, the amount of the revision and the year-to-date total amount of revisions as part of the quarterly financial reports.
ii. When revisions involve transfers from the appropriated leave cash-out account less than or equal to the aggregate amount adopted within the budget in any one fiscal year ($650,000 in FY 2026- 27) to the various departments for cash-outs when employees leave City/Authority service.

Page 49 of 444 ends

3 Resolution No. xxxx
iii. When revisions involve transfers, or reallocations, within any one fund among the various departments or projects, provided that the amount of transfer in any single instance does not exceed $100,000.
iv. When revisions involve reasonable deviation from the budgeted personnel allocation schedule, provided that at no time the number of permanent funded positions authorized by the City Council/Authority is exceeded.
v. When revisions involve hiring full-time employees in overstrength positions for no more than one year as long as appropriations are not exceeded to ensure adequate staffing levels for sworn positions, facilitate training of new employees by the outgoing incumbent or respond to urgent staffing needs.
vi. When revisions involve adding/deleting positions or moving positions between departments to respond to organizational needs, as long as the number of permanent funded positions and the approved personnel cost appropriations remain the same. vii. When revisions involve allocating, redistributing and/or appropriating monies between department and non-department divisions so as to reflect budgetary savings in one or more departments.
viii. For Police goods and services to be purchased from Asset Seizure funds, the City Manager/Executive Director or his/her designee, has the authority to purchase such goods or services if the expenditures of such goods and services do not exceed the amount designated from Asset Seizure funds as approved by the City Council/Authority during the Budget hearing. ix. To use judgment to modify citywide administrative financial policies and procedures from time to time that are consistent with municipal government best practices unless those policies would otherwise be in conflict with the budget provisions incorporated in this Resolution or the City’s Municipal Code.
x. Exhibit 2 lists contracts and payments that are specifically identified in the budget document and materials enclosed herein. None of these contracts require a formal, public bidding process. The list of contracts and payments is hereby approved and the City Manager/Executive Director is authorized to execute and enter into these contracts and make these payments during fiscal year 2026-27 up to the amounts listed by contract or payment in Exhibit 2.

12. Prior Approval Required. Prior approval of the City Council and/or Authority is required for revisions to the 2026-2027 Final Budget as adopted if any of the following are involved:
i. An increase in overall appropriation level within any one Fund. ii. The transfers or reallocation of appropriations greater than $100,000 between different Funds, except not for reallocations between subfunds within one Fund. iii. Changes providing for increases or decreases in funded permanent personnel counts in the adopted Budget.
iv. Contract change orders which would cause the aggregate contract amount to exceed $100,000 and/or exceed prior approved appropriation levels for the subject contract. v. Transfers from Unanticipated Expenditure Reserve, which would cause the aggregate amount of $600,000 during fiscal year 2026-27, to be exceeded.
vi. Result in changes not consistent with the purpose and intent of the Budget as adopted. vii. Require an appropriation action from any unassigned fund balances or reserves.

13. Information establishing the current budget situation and steps to be taken to present balanced City Budgets have been presented during the public hearing on this meeting June 2, 2026, and in prior budget presentations.

Page 50 of 444 ends

4 Resolution No. xxxx

14. The approval of the 2026-27 Adopted Budget, including the authority to enter into any contract, make payments, or undertake other actions, does not commit the City to any action that may have significant effect on the environment. This is because the actions are financial or administrative and do not directly impact the environment or the environmental impacts of any action would be speculative to analyze at this time. As a result, there is no potential impact on the environment from this action per Section 15061(b) (3) of the California Environmental Quality Act (“CEQA”) Guidelines and this action does not constitute a project under CEQA per CEQA Guidelines Section 15378(b)(4). Although the budget does authorize certain types of contracts to be entered into, none are anticipated to have any environmental impact at the time of entering into the contract, and if ultimately leading to a project that could impact the environment, the impacts of that action will be analyzed once the project is designed and the analysis is no longer speculative.

PASSED AND ADOPTED this ______ day of _________, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST: APPROVED:

____________________________ ______________________
Suzanne Guzzetta, City Clerk Carmen Montano, Mayor/Chair

APPROVED AS TO FORM:

____________________________
Christian Curtis, City Attorney/General Counsel

Page 51 of 444 ends

Resolutions

Exhibit 1
Gann Appropriations Limit Analysis
Article XIIIB of the California State Constitution, more commonly referred to as the Gann Initiative or Gann Appropriations Limit, was approved by California voters in November 1979 and placed limits on the amount of proceeds of taxes that state and local governmental agencies can receive and spend each year. If an agency receives more revenue than the Appropriations Limit, the excess revenue must be returned to the taxpayers through a tax reduction or refund within the next two years. Alternatively, the agency can increase its Appropriations Limit through voters' approval.

Each year's limit is based on the amount of tax proceeds that were authorized to be spent in Fiscal Year (FY) 1978-79 in each agency, modified for changes in inflation and population in each subsequent year. The City Council must adopt, by resolution, an Appropriations Limit for the following year. Using the population and per capita personal income change factors provided by the State of California, the City's Appropriations Limit for FY 2026-27 has been computed to be $156,894,846. Appropriations subject to the limitation in FY2026-27 budget total $110,279,526 that is $46,615,320 less than the computed limit.

The following chart shows the annual Appropriations Limit and the tax proceeds received since FY 2017-18.

The amounts for Tax Proceeds have been restated to exclude Franchise Fees, which were inadvertently included in the past, which is inconsistent with the law. The City has not exceeded its annual Appropriations Limit in any single fiscal year. The City has been under 80% of the limitation and should not be impacted by the Appropriations Limit.

Limit Tax
Proceeds
*In prior years, Franchise Fees were inadvertently included in the calculation of the tax proceeds, which is inconsistent with the law. This chart has been corrected to show only tax proceeds subject to the limit.

Page 52 of 444 ends

Resolutions

City of Milpitas 1

Exhibit 2
Approval of FY 2026-2027
Budget Contracts/Payments over $100,000

1. FY 2026-27 Operating Budget
Department
Name
Contractor Name
(If known) or
Type of Contract
Description of Contract/Payment Estimated
Amount Funds
City Attorney Meyers Nave Outside Legal Services $280,000 • General Fund Finance PLAN JPA Attorney Fees for Claims/Lawsuits $270,000 • General Fund
• Water Fund
• Sewer Fund

Finance PLAN JPA Liability Insurance $3,871,159
• General Fund
• Water Fund
• Sewer Fund
• Housing Authority
Fund
• Equipment Fund
Finance PG&E Utility - Electric $2,525,565
• General Fund
• Water Fund
• Sewer Fund
Finance Integrys Utility - Electric $500,000
• General Fund
• Water Fund
• Sewer Fund
Finance Chandler Investment Portfolio Management $175,000 • General Fund Finance ABAG Power Utility - Gas $321,300
• General Fund
• Water Fund
• Sewer Fund
Finance Brown & Brown Excess Workers' Compensation
Insurance $325,000 • General Fund
Finance Cayenta Annual Support and Maintenance $318,000 • General Fund
• Water Fund
• Sewer Fund
• Utility Subsidy Fund
Fire LN Curtis Personal Protective Equipment $100,000 • General Fund

Fire LN Curtis Miscellaneous Firefighting Equipment
and Supplies $180,000 • General Fund

Housing HouseKeys BMR Homeownership Program
Administrator $200,000 • Housing Authority
Fund
Human
Resources Sedgwick Third Party Administrator for Worker’s Compensation $152,162 • General Fund

Page 53 of 444 ends

Resolutions

2 City of Milpitas

Department
Name
Contractor Name
(If known) or
Type of Contract
Description of Contract/Payment Estimated
Amount Funds
Human
Resources
Liebert Cassidy
Whitmore
Labor and Employee Relations Outside
Counsel (MOU negotiations) $175,000 • General Fund
Information
Technology
SHI International
Corp Microsoft Office 365 Licensing $199,888 • General Fund Information
Technology
Central Square
Technologies VisiCAD Software Maintenance $160,000 • General Fund Information
Technology Mark43 Police Records Management System $162,476 • General Fund Planning RideCo MilpitaSmart $2,766,114 • General Fund
Planning (Code
Enforcement) City of San Jose San Jose Animal Services Contract $736,642 • General Fund Police County of Santa
Clara
Crime Lab Major Case Evidence
Examination $195,000 • General Fund
Police
Silicon Valley
Regional
Interoperability
Authority
Silicon Valley Regional
Communications Systems (SVRCS) -
Annual Operations and Maintenance
for Digital Radio System
$137,317 • General Fund
Police County of Santa
Clara Cal-ID Fingerprinting Program $240,405 • General Fund Police All City Management
Services. Crossing Guard Services $945,035 • General Fund Police Axon Enterprise, Inc. Police Body Worn Cameras / Tasers / Cloud Storage $211,063 • General Fund
Police Flock Safety ALPR Cameras $159,000 • State Grant Police Police/Public
Works Vehicle Purchases* Purchase of (4) replacement and vehicles $281,416 • Equipment
Replacement Fund
Public Works SFPUC Wholesale Water Purchase $18,373,234 • Water Fund Public Works City of San Jose** O&M for Treatment Plant $9,969,598 • Sewer Fund Public Works Valley Water Wholesale Water Purchase $9,3692,629 • Water Fund Public Works City of San Jose Recycled Water Purchase $3,100,888 • Water Fund Public Works Equipment/Vehicle
Purchases*
Purchase of new and replacement
equipment and vehicles for aging
Public Works fleet
$2,003,059
• General Fund Water
Fund Sewer Fund
Equipment Fund

Page 54 of 444 ends

Resolutions

City of Milpitas 3

Department
Name
Contractor Name
(If known) or
Type of Contract
Description of Contract/Payment Estimated
Amount Funds
Public Works Merrimac Petroleum
Inc. Diesel & Unleaded Fuel $575,620 • Equipment
Replacement Fund
Public Works
Imperial
Maintenance
Services Inc.

Janitorial Services $388,800 • General Fund
Public Works
Bay Area Water
Supply and
Conservation
Agency (BAWSCA)
BAWSCA Membership $228,709 • Water Fund
Public Works Enterprise FM Trust Fleet Lease Agreement $168,000 • General Fund Public Works City of Sunnyvale Santa Clara Valley Urban Runoff Pollution Prevention Program $170,000 • General Fund
Public Works Environmental
Systems Inc HVAC Maintenance $100,000 • General Fund
Public Works West Coast Arborist Tree Maintenance Services $480,000 • General Fund/CFD Public Works Five M, LLC Minnis Circle Lease Agreement $131,040 • General Fund
• Water Fund
• Sewer Fund
Recreation County of Santa
Clara "SNP" Senior Nutrition Program $103,488 • GT1007-GTMAT Recreation Moonchef, LLC
Multi-year agreement for Senior
Nutrition Program Meals. Amending a
three-year contract for a 4th year.
$236,670 • GT1007-GTMAT
Recreation Fireworks and Stage
FX America
Pyrotechnics for the annual 4th of July
and Lunar New Year Fireworks shows. $140,510 • General Fund City-wide Staples Business
Advantage City-wide Departmental Supplies $150,000 • General Fund

* Includes 15% contingency. Budget amounts were estimates and actual costs may be higher. **This is an estimated provided by the City of San Jose in March. Actual budget for O&M and CIP are not available yet. ***New agreement for park and landscape services will not be awarded until August.

Page 55 of 444 ends

Resolutions

4 City of Milpitas

2. FY 2026-27 Capital Improvement Program (CIP) Budget
Department
Name
CIP Project No.
& Name
Description of
Contract
Estimated
Amount Funds
Community
Improvement
CIP 3503 - Historic
Resource Master
Plan Update
Historic Resources Master Plan Update $200,000 • General Gov. CIP Fund
Street
Improvement
CIP 3504 – Milpitas
Gateway-Main St.

Impact Fee Study
and Sense of Place
Plan
Main Street Sense of Place Plan $600,000
• Planning Grant
Program through
Metropolitan
Transportation
Commission (MTC)
Water
Improvement
CIP 7110 - Hydrant
Replacement
Program
Purchase and replacement of hydrants
and valves to meet the annual
replacement goal.
$200,000 • Water Line
Extension Fund
Community
Improvement
CIP 3422 & 3485 -
Community Center
Roof Renovation
Amendment No.1 to the Design Service
Agreement with AETYPIC to provide
design services for the replacement of
the roof including mechanical
equipment at Milpitas Community
Center.
$500,000 • General Gov. CIP
Fund
Community
Improvement
CIP 3470 - City Hall
Fountain &
Landscape
Renovation
New Design Services Agreement to
obtain a consultant to provide
mastering planning services for the
renovation of the landscape and pond
area at City Hall.
$200,000 • General Gov. CIP
Fund
Community
Improvement
CIP 3494 - City Hall
Air Handlers
Replacement
New Design Services Agreement to
obtain a consultant to provide design
services and construction support for
the replacement of the air handlers at
City Hall.
$600,000 • General Gov. CIP
Fund
Community
Improvement
CIP 3716 - City
Parking Lot
Rehabilitation
Program
New Design Services Agreement to
obtain a consultant to provide design
services and construction support for
the expansion of parking lot at Public
Works building.
$200,000 • General Gov. CIP
Fund
Park
Improvement
CIP 2023 - Metro
Tango Subdistrict
Park
Amendment No.2 to the Design Service
Agreement with Callander Associates
Landscape Architecture to provide
construction support for the
construction of the new Tango Park.
$300,000 • TASP Impact Fees

Page 56 of 444 ends

Resolutions

City of Milpitas 5

Department
Name
CIP Project No.
& Name
Description of
Contract
Estimated
Amount Funds
Park
Improvement
CIP 3491 - Cardoza
Park/Dixon Landing
Park Softball
Improvement
Feasibility
Amendment No.1 to the Design Service
Agreement with Gates & Associates to
provide additional planning services to
accommodate the softball league at
Dixon Landing Park.
$250,000
• General Gov. CIP
Fund
• Park Fund
Park
Improvement
CIP 3505 - MSC
Bleacher
Replacement and
ADA Replacement
Amendment No.1 to the Design Service
Agreement with Verde Design, Inc. to
provide construction support for the
replacement of bleachers at the Sport
Center football field.
$100,000 • Park Fund
Park
Improvement
CIP 5117 - Delano
Manongs Soccer
Field Turf
Replacement
New Design Services Agreement to
obtain a consultant to provide design
services and construction support for
the replacement of natural grass with
artificial turf at Delano Manongs Park.
$300,000 • TASP Impact Fees
Street
Improvement
CIP 2016 - S.

Milpitas Blvd. Road
Extension
New Design/Professional Services
Agreement to obtain a consultant to
provide environmental oversight related
to the deed restriction and conditions
imposed by Regional Water Board for
the construction of the road extension.
$300,000 • TASP Impact Fee
Street
Improvement
CIP 2016 - S.

Milpitas Blvd. Road
Extension
Amendment No.1 to the Design Service
Agreement with Bill Gould Architectural
Corporation Dba Artik to provide
construction support and 3rd party
inspection for the installation of
architectural enhancement along the
rail of the vehicular bridge.
$150,000 • TASP Impact Fee
Sewer
Improvement
CIP 6118 – City of
San Jose - SC
Regional
Wastewater Facility
City of Milpitas cost share amount with
City of San Jose for rehab
improvements to RWF
$8,166,964 • Sewer Infrastructure
Fund
Storm Drain
Improvement
CIP 3726- Citywide
Green Stormwater
Infrastructure
Improvement
New Design Service Agreement to
obtain a consultant to provide planning
and design services for green
stormwater infrastructure improvements
to meet Municipal Regional Stormwater
Permit 3.0.
$200,000 • Storm Drain General
Fund
Street
Improvement
CIP 4309 - Street
Resurfacing Project
2028
New Design Services Agreement to
obtain a consultant to provide design
services and construction support for
the Project.
$500,000 • Gas Tax Fund

Page 57 of 444 ends

Resolutions

6 City of Milpitas

Department
Name
CIP Project No.
& Name
Description of
Contract
Estimated
Amount Funds
Street
Improvement
CIP 4312 - SS4A
Improvement Project
New Design Services Agreement to
obtain a consultant to provide update to
the City's Safe Routes to School Plan,
and design services and construction
support for the safety improvements
along established routes to schools.
$500,000
• Gas Tax Fund
• General
Government CIP
Fund
• Grant
Sewer
Improvement
CIP 6124 - Sewer
Pump Station
Rehabilitation
Program
Amendment No. 1 to the Design
Services Agreement with Wilsey Ham
to provide construction support for the
replacement of the flow meters at the
Main Lift Station.
$100,000 • Sewer Infrastructure
Fund
Sewer
Improvement
CIP 6135 - Sanitary
Sewer CCTV
Inspections &
Improvements
New Professional Service Agreement
to obtain a vendor to provide closed-
circuit televisions inspections of
medium to extreme risk of 24" or
greater sewer pipelines, as
recommended per the adopted 2021
Sewer Master Plan.
$400,000 • Sewer Infrastructure
Fund
Sewer
Improvement
CIP 6139 - Sanitary
Sewer Pipeline
Improvement -
Phase 2
New Design Service Agreement to
obtain a consultant to provide design
services and construction supports for
the Project; and planning services for
Sanitary Sewer Pipeline Improvement -
Phase 3, as identified in the adopted
Sewer Master Plan.
$260,000 • Sewer Infrastructure
Fund
Water
Improvement
CIP 2002, 2009,
2020 - SCVWD
Reservoir, Pump
Station & Turnout
Project
New Design Service Agreement to
obtain a consultant to provide a
feasibility study to locate a reservoir,
pump station, turnout, and pressure
reducing valve in Valley Water zone
within the Metro and Gateway specific
plan according to the adopted Water
Master Plan.
$350,000 • TASP Impact Fee
Water
Improvement
CIP 7133 – Minor
Water Projects
Amendment No. 4 to the Design
Services Agreement with MNS
Engineers, Inc. to provide additional
construction support for the Project.
$100,000 • Water Capital
Surcharge
Sewer, Storm,
Water
Improvements
CIP 3715, 6124,
7133 & 7141 - VFD
Replacement Project
New Design Service Agreement to
obtain a consultant to conduct an
assessment and provide design
services for replacement or upgrades of
the VDFs and associated components
at Main Lift Station, Bellew, Gibraltar,
and SFWD Zone 2A Pump Stations.
$500,000
• Water Capital
Surcharge
• Sewer Infrastructure
Fund
• Storm Drain General
Fund

Page 58 of 444 ends

Resolutions

City of Milpitas 7

Department
Name
CIP Project No.
& Name
Description of
Contract
Estimated
Amount Funds
Water
Improvement
CIP 7143 - Risk and
Resiliency
Improvements
New Design Service Agreement to
obtain a consultant to conduct
assessments to improve security at the
City's water facilities, as identified in the
adopted Water Master Plan and AWIA
Plan.
$135,000 • Water Capital
Surcharge
Water
Improvement
CIP 7144 - Pipeline
& Facility Condition
Assessment
New Design Service Agreement to
obtain a consultant to conduct
assessments of the City's pipeline and
facilities, as identified in the adopted
Water Master Plan. Improvement
Phase 2 and 3.
$250,000 • Water Capital
Surcharge
Water
Improvement
CIP 7146 - Fire Flow
Interconnection
Improvements
New Design Service Agreement to
obtain a consultant to provide planning
and design services for Project, as
identified in the adopted Water Master
Plan.
$175,000 • Water Capital
Surcharge
Water
Improvement
CIP 7148 - PRV
Station Improvement
Project
New Design Service Agreement to
obtain a consultant to conduct an
assessment and provide planning and
design services for improvements of
the PRV stations at California Circle,
McCarthy, and Junipero.
$415,000
• Water Capital
Surcharge

Water
Improvement
CIP 7151 Fire Flow
Pipeline
Improvement -
Phase 2
New Design Service Agreement to
obtain a consultant to provide design
services and construction support for
the Project and planning services for
Fire Flow Pipeline Improvement -
Phase 3, as identified in the adopted
Water Master Plan.
$240,000 • Water Capital
Surcharge
Water
Improvement
Curtis Recycle
Water Main Repair
New Design Service Agreement to
obtain a consultant to provide design
services and construction support for
the repair of the recycle water main at
Curtis Ave.
$200,000
• Reimbursement
from San Jose as
part of South Bay
Recycle Water
Program

Page 59 of 444 ends

RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILPITAS AMENDING RESOLUTION NO. 1626, THE CLASSIFICATION PLAN, TO AUTHORIZE

ADDITIONAL POSITIONS, AND AMEND BUDGETED ALLOCATED POSITIONS WHEREAS, the City of Milpitas has a Classification Plan adopted as Resolution No. 1626 on December 17, 1968, which has been amended from time to time, and which is in accordance with the Personnel Rules and Regulations of the City of Milpitas (Resolution No. 792 as amended); and WHEREAS, amendments to the Classification Plan are necessary to account for changes within the organization, transfer of duties, new job responsibilities, and adjustments to salary ranges; WHEREAS, the annual budget process necessitates changes in position authorizations that result from modifications made to the Classification Plan.

NOW THEREFORE, the City Council of the City of Milpitas hereby finds, determines, and resolves as follows:

2. Resolution No. 1626, as amended, is hereby further amended effective July 1, 2026 as set forth below. If any of the below-mentioned groups or classifications receive a cost-of-living adjustment separate from the adoption of the 2026-27 budget, that same percentage amount and effective date will be applied accordingly pursuant to the applicable bargaining unit agreement(s) for the below-listed classification salary ranges by further Resolution.

A. AUTHORIZE THE FOLLOWING POSITIONS:

Add One (1) FTE Asset Management Program Administrator* Add One (1) Purchasing Manager*
Add One (1) FTE Assistant Engineer
*Classification Specification and Salary Range to be brought forward at an August 2026 Council meeting.

B. DELETE/DEFUND THE FOLLOWING BUDGETED ALLOCATION POSITIONS:

Delete One (1) FTE SCADA Instrument Control Technician
Delete One (1) FTE Senior Special Projects Associate
Delete One (1) Purchasing Agent
Delete One (1) FTE Engineering Aide

PASSED AND ADOPTED this ______ day of _________, 2026, by the following vote:

AYES: (0)

NOES: (0) None.

ABSENT: (0) None.

ABSTAIN (0) None.

Page 60 of 444 ends

2 Resolution No. xxxx
ATTEST: APPROVED:

_______________________________ _____________________________ Suzanne Guzzetta, City Clerk Carmen Montano, Mayor

APPROVED AS TO FORM:

____________________________
Christian Curtis, City Attorney

Page 61 of 444 ends

RESOLUTION NO. ________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILPITAS AMENDING RESOLUTION NO. 1626, THE CLASSIFICATION PLAN, TO ADJUST HOURLY RATE RANGES FOR CLASSIFICATIONS DUE TO A MINIMUM WAGE INCREASE PURSUANT TO ORDINANCE NO. 292 WHEREAS, the City of Milpitas has a Classification Plan adopted as Resolution No. 1626 on December 17, 1968, which has been amended from time to time, and which is in accordance with the Personnel Rules and Regulations of the City of Milpitas (Resolution No. 792 as amended); and
WHEREAS, salary increases granted to temporary classifications pursuant to changes in Resolution No. 6598, the Resolution providing compensation for unrepresented part-time temporary employees, have been incorporated into Resolution No. 1626, the Classification Plan.

WHEREAS, amendments to the Classification Plan are necessary to account for changes within the organization, transfer of duties, new job responsibilities, and adjustments to salary ranges; and WHEREAS, the City of Milpitas local minimum wage ordinance, Ordinance No. 292, established the minimum wage hourly rate effective July 1, 2025 as $18.20 per hour; and WHEREAS, the City of Milpitas updated its minimum wage ordinance effective July 1, 2026; and WHEREAS, the City must update its hourly rate for certain classifications currently below the $18.50 hourly rate in conformance with Ordinance No. 292.

NOW THEREFORE, the City Council of the City of Milpitas hereby finds, determines, and resolves as follows:

Furthermore, the recitals set forth above are found to be true and correct and are incorporated herein by reference.

2. The table below contains hourly wage adjustments for classifications that are currently below the minimum wage of $18.50 per hour.

3. Resolution No. 1626, as amended, is hereby further amended to adjust the hourly rate ranges for the below listed classifications effective July 1, 2026, as follows:

From To
Title Step A Top Step Step A Top Step
Lifeguard $18.20 $25.36 $18.50 $25.77 Recreation Administrative Asst $18.20 $25.36 $18.50 $25.77 Recreation Attendant $18.20 $25.36 $18.50 $25.77 Recreation Leader $18.20 $25.36 $18.50 $25.77 Staff Assistant $18.20 $28.16 $18.50 $28.57 Student Intern $18.20 $30.00 $18.50 $30.00

4. These adjusted hourly rate ranges will be included in the All Job Classifications/Salary Table attached to the June 2, 2026 Resolution of the City Council of the City of Milpitas amending Resolution No. 1626, the Classification Plan, to Adjust the Salary Schedules for all IAFF and Fire Unrepresented Classifications.

PASSED AND ADOPTED this ______ day of _________, 2026, by the following vote:

AYES:

Page 62 of 444 ends

NOES:

ABSENT:

ABSTAIN:

ATTEST: APPROVED:

__________________________ ______________________
Suzanne Guzzetta, City Clerk Carmen Montano, Mayor

APPROVED AS TO FORM:

___________________________
Christian Curtis, City Attorney

Page 63 of 444 ends

RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILPITAS AMENDING THE

CLASSIFICATION PLAN TO AMEND THE SALARY SCHEDULES FOR VARIOUS CLASSIFICATIONS TO ALIGN WITH THE CURRENT MEMORANDUMS OF UNDERSTANDING (MOUs) WHEREAS, the City of Milpitas has a Classification Plan adopted as Resolution No. 1626 on December 17, 1968, which has been amended from time to time, and which is in accordance with the Personnel Rules and Regulations of the City of Milpitas (Resolution No. 792 as amended); and
WHEREAS, amendments to the Classification Plan are necessary to account for changes within the organization, transfer of duties, new job responsibilities, and adjustments to salary ranges; WHEREAS, the annual budget process necessitates changes in position authorizations that result from modifications made to the Classification Plan.

NOW, THEREFORE, the City Council of the City of Milpitas hereby finds, determines, and resolves as follows:

Furthermore, the recitals set forth above are found to be true and correct and are incorporated herein by reference.

2. Resolution No. 1626, as amended, is hereby further amended effective June 2, 2026, as follows:

The City Council hereby adopts the salary schedule attached hereto as Exhibit A (“All Job Classifications/Salary Table Effective July 1, 2026”), which includes updated salary ranges for the following classifications:

a. All classifications represented by International Association of Firefighters Local 1699 (IAFF) in accordance with the following Memorandums of Understanding (MOUs):
• International Association of Firefighters Local 1699 MOU dated July 1, 2024 – June 30, 2027

b. All classifications included in the Unrepresented Fire group, in accordance with the following:
• Unrepresented Fire Employees Salary increase of four percent (4%) to align with the International Association of Firefighters Local 1699 (IAFF) per Council action on March 4, 2025.

PASSED AND ADOPTED this ______ day of _________, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST: APPROVED:

__________________________ ______________________

Page 64 of 444 ends

Suzanne Guzzetta, City Clerk Carmen Montano, Mayor

APPROVED AS TO FORM:

___________________________
Christian Curtis, City Attorney

Page 65 of 444 ends

5/27/2026 CITY OF MILPITAS - HUMAN RESOURCES
All Job Classifications/Salary Table Projection - IAFF 4% / Min Wage Adj

Page 1 of 4 ends

Step A Step B Step C Step D Step E
Classification Union Code Occ Code Pay Grade Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Accountant 50 2101 500 53.36 4,268.94 110,992.44 56.03 4,482.35 116,541.10 58.82 4,705.56 122,344.56 61.77 4,941.94 128,490.44 64.85 5,188.14 134,891.64 Accounting Technician I 50 6104 513 34.75 2,780.15 72,283.90 36.49 2,919.18 75,898.68 38.31 3,065.15 79,693.90 40.23 3,218.40 83,678.40 42.24 3,379.33 87,862.58 Accounting Technician II 50 6105 514 38.23 3,058.15 79,511.90 40.14 3,211.11 83,488.86 42.15 3,371.65 87,662.90 44.25 3,540.27 92,047.02 46.47 3,717.21 96,647.46 Administrative Analyst I 80 2102 801 45.45 3,635.80 94,530.80 - - - - - - - - - 59.83 4,786.31 124,444.06 Administrative Analyst II 80 2103 802 50.19 4,015.32 104,398.32 - - - - - - - - - 66.06 5,285.08 137,412.08 Administrative Assistant 80 6111 828 43.36 3,468.65 90,184.90 45.53 3,642.08 94,694.08 47.80 3,824.21 99,429.46 50.19 4,015.39 104,400.14 52.70 4,216.15 109,619.90 Assistant Chief of Police 60 1405 649 121.47 9,717.91 252,665.66 - - - - - - - - - 170.06 13,605.06 353,731.56 Assistant City Attorney 60 1113 645 83.24 6,659.20 173,139.20 - - - - - - - - - 112.68 9,014.30 234,371.80 Assistant City Manager 60 1104 666 104.45 8,356.01 217,256.26 - - - - - - - - - 146.23 11,698.42 304,158.92 Assistant Dir Recr & Comm Svcs 60 1121 659 71.28 5,702.03 148,252.78 - - - - - - - - - 99.79 7,982.84 207,553.84 Assistant Engineer 50 2201 502 57.82 4,625.32 120,258.32 60.71 4,856.57 126,270.82 63.74 5,099.39 132,584.14 66.93 5,354.39 139,214.14 70.28 5,622.14 146,175.64 Assistant Finance Director 60 1109 669 75.17 6,013.41 156,348.66 - - - - - - - - - 105.24 8,418.97 218,893.22 Assistant Fire Marshal 60 2501 632 96.77 7,741.54 201,280.08 - - - - - - - - - 135.48 10,838.16 281,792.22 Assistant Planner 50 2801 503 55.44 4,435.07 115,311.82 58.21 4,656.94 121,080.44 61.11 4,888.95 127,112.70 64.17 5,133.33 133,466.58 67.38 5,390.10 140,142.60 Assistant Pool Manager 70 5609 709 22.66 1,812.80 47,132.80 - - - - - - - - - 31.57 2,525.60 65,665.60 Assistant Water Operator 20 7212 221 47.55 3,566.14 92,719.64 49.93 3,744.46 97,355.96 52.42 3,931.67 102,223.42 55.04 4,128.24 107,334.24 57.80 4,334.68 112,701.68 Assistant Water Operator - 40 20 8611 226 47.83 3,826.17 99,480.42 50.22 4,017.68 104,459.68 52.73 4,218.74 109,687.24 55.38 4,430.52 115,193.52 58.15 4,651.95 120,950.70 Associate Civil Engineer 50 2202 504 66.49 5,319.09 138,296.34 69.81 5,585.07 145,211.82 73.30 5,864.34 152,472.84 76.97 6,157.56 160,096.56 80.82 6,465.45 168,101.70 Associate Planner 50 2802 505 63.74 5,099.52 132,587.52 66.94 5,355.19 139,234.94 70.29 5,623.22 146,203.72 73.80 5,903.65 153,494.90 77.48 6,198.73 161,166.98 Budget Manager 80 1115 839 66.25 5,299.89 137,797.14 - - - - - - - - - 87.20 6,976.19 181,380.94 Building Inspection Manager 80 3809 848 69.02 5,521.25 143,552.50 - - - - - - - - - 83.89 6,711.16 174,490.16 Building Inspector Apprentice 70 8610 770 28.00 2,240.00 58,240.00 - - - - - - - - - 35.00 2,800.00 72,800.00 Building Official 60 1804 676 79.91 6,392.43 166,203.18 - - - - - - - - - 111.87 8,949.40 232,684.40 Building Permit Technician 50 5801 508 42.33 3,386.76 88,055.76 44.46 3,556.47 92,468.22 46.69 3,734.89 97,107.14 49.01 3,920.93 101,944.18 51.46 4,116.78 107,036.28 Building/NP Inspector 50 3801 507 56.11 4,488.96 116,712.96 58.92 4,713.46 122,549.96 61.86 4,949.08 128,676.08 64.96 5,196.56 135,110.56 68.20 5,456.35 141,865.10 Business Systems Analyst/Dev 80 2119 853 60.58 4,846.79 126,016.54 - - - - - - - - - 79.75 6,379.85 165,876.10 Buyer 80 2106 803 45.04 3,602.84 93,673.84 - - - - - - - - - 59.28 4,742.46 123,303.96 Case Manager 50 5612 544 37.93 3,034.56 78,898.56 - - - - - - - - - 47.34 3,787.06 98,463.56 Chief Fire Enforcement Officer 60 1505 656 79.69 6,374.90 165,747.36 - - - - - - - - - 111.56 8,924.86 232,046.46 Chief of Police 60 1402 650 127.54 10,203.49 265,290.74 - - - - - - - - - 178.56 14,284.93 371,408.18 City Attorney 60 1112 644 163.46 13,076.92 339,999.92 - - - - - - - - - 192.31 15,384.62 400,000.12 City Clerk 60 1101 605 69.07 5,525.82 143,671.32 - - - - - - - - - 96.71 7,737.02 201,162.52 City Engineer 60 1201 606 80.58 6,446.07 167,597.82 - - - - - - - - - 112.81 9,024.50 234,637.00 City Manager 60 1102 697 153.85 12,308.00 320,008.00 - - - - - - - - - 192.31 15,384.80 400,004.80 Code Enforcement Officer 50 5804 515 49.06 3,925.02 102,050.52 51.52 4,121.33 107,154.58 54.10 4,328.27 112,535.02 56.81 4,544.67 118,161.42 59.65 4,771.74 124,065.24 Communications Dispatch Superv 40 6409 456 63.79 5,103.55 132,692.30 66.98 5,358.72 139,326.72 70.33 5,626.67 146,293.42 73.85 5,908.02 153,608.52 77.54 6,203.42 161,288.92 Communications Dispatcher 40 6408 455 55.24 4,418.84 114,889.84 58.00 4,639.76 120,633.76 60.90 4,871.74 126,665.24 63.94 5,115.28 132,997.28 67.14 5,371.05 139,647.30 Community Service Officer 40 6412 460 47.61 3,808.66 99,025.16 49.99 3,999.11 103,976.86 52.49 4,199.06 109,175.56 55.11 4,409.01 114,634.26 57.87 4,629.48 120,366.48 Councilmember 60 1107 699 20.87 417.40 10,852.40 - - - - - - - - - 20.87 417.40 10,852.40 Crime Analyst 80 2105 809 54.40 4,352.39 113,162.14 - - - - - - - - - 71.61 5,729.08 148,956.08 Cross Connection Specialist 20 8626 239 49.43 3,954.49 102,816.74 52.03 4,162.61 108,227.86 54.77 4,381.70 113,924.20 57.65 4,612.31 119,920.06 60.69 4,855.06 126,231.56 Customer Services Supervisor 80 2127 847 52.76 4,220.40 109,730.40 - - - - - - - - - 69.44 5,554.97 144,429.22 Deputy City Clerk 80 6102 835 51.81 4,144.42 107,754.92 - - - - - - - - - 62.97 5,037.56 130,976.56 Deputy Director of IT 60 1123 679 82.72 6,617.56 172,056.56 - - - - - - - - - 105.93 8,474.66 220,341.16 Deputy Fire Chief 60 1504 633 121.94 9,755.03 253,630.87 - - - - - - - - - 170.71 13,657.04 355,083.06 Deputy Public Works Director 60 1207 654 80.58 6,446.07 167,597.82 - - - - - - - - - 112.81 9,024.50 234,637.00 Digital Media Specialist 80 2121 840 46.87 3,749.30 97,481.80 - - - - - - - - - 61.69 4,935.22 128,315.72 Dir of Recr & Community Svcs 60 1208 655 88.96 7,116.82 185,037.32 - - - - - - - - - 124.79 9,982.96 259,556.96 Econ Dev Dir & Strat Init 60 1206 653 88.96 7,116.82 185,037.32 - - - - - - - - - 124.79 9,982.96 259,556.96 Economic Development Coord 80 8623 852 57.17 4,573.41 118,908.66 - - - - - - - - - 70.89 5,670.98 147,445.48 Economic Development Spec 80 8606 850 54.44 4,355.25 113,236.50 - - - - - - - - - 65.72 5,257.23 136,687.98 Electrical/Building Inspector 50 3802 511 58.92 4,713.45 122,549.70 61.86 4,949.08 128,676.08 64.96 5,196.55 135,110.30 68.20 5,456.35 141,865.10 71.61 5,729.19 148,958.94 Emergency Services Coordinator 80 2502 836 60.15 4,811.86 125,108.36 - - - - - - - - - 79.16 6,333.04 164,659.04 Engineering Aide 50 3201 512 45.98 3,678.31 95,636.06 48.28 3,862.23 100,417.98 50.69 4,055.33 105,438.58 53.23 4,258.07 110,709.82 55.89 4,470.97 116,245.22 Engineering Permit Technician 50 2210 540 41.39 3,311.12 86,089.12 43.46 3,476.68 90,393.68 45.63 3,650.50 94,913.00 47.91 3,832.98 99,657.48 50.31 4,024.66 104,641.16 Entry Firefighter/EMT - 40 10 4512 115 60.69 4,855.31 126,238.13 63.73 5,098.09 132,550.35 - - - - - - - - - Entry Firefighter/EMT - 56 10 4510 112 43.35 4,855.31 126,238.13 45.52 5,098.09 132,550.35 - - - - - - - - - Entry Firefighter/Paramedic-40 10 4513 116 67.97 5,437.96 141,387.02 71.37 5,709.86 148,456.36 - - - - - - - - - Entry Firefighter/Paramedic-56 10 4511 113 48.55 5,437.96 141,387.02 50.98 5,709.86 148,456.36 - - - - - - - - - Envir & Regulatory Comply Spec 80 8624 851 58.10 4,648.22 120,853.72 - - - - - - - - - 76.48 6,118.40 159,078.40 Environmental Inspector 50 2213 553 58.92 4,713.45 122,549.70 61.86 4,949.11 128,676.86 64.96 5,196.57 135,110.82 68.20 5,456.38 141,865.88 71.61 5,729.19 148,958.94 Equip Maint Worker I - 40 20 8612 227 43.50 3,479.61 90,469.86 45.65 3,651.83 94,947.58 47.93 3,834.76 99,703.76 50.34 4,027.27 104,709.02 52.85 4,228.37 109,937.62 Equip Maint Worker II - 40 20 8613 228 47.83 3,826.17 99,480.42 50.22 4,017.68 104,459.68 52.73 4,218.74 109,687.24 55.38 4,430.52 115,193.52 58.15 4,651.95 120,950.70 Equip Maint Worker III - 40 20 8614 229 53.88 4,310.74 112,079.24 56.59 4,526.81 117,697.06 59.42 4,753.59 123,593.34 62.39 4,991.05 129,767.30 65.52 5,241.35 136,275.10

Page 66 of 444 ends

5/27/2026 CITY OF MILPITAS - HUMAN RESOURCES
All Job Classifications/Salary Table Projection - IAFF 4% / Min Wage Adj

Page 2 of 4 ends

Step A Step B Step C Step D Step E
Classification Union Code Occ Code Pay Grade Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Equipment Maint. Worker I 20 7202 200 43.23 3,241.94 84,290.44 45.39 3,404.04 88,505.04 47.66 3,574.29 92,931.54 50.04 3,752.98 97,577.48 52.54 3,940.63 102,456.38 Equipment Maint. Worker II 20 7203 201 47.55 3,566.14 92,719.64 49.93 3,744.46 97,355.96 52.42 3,931.67 102,223.42 55.04 4,128.24 107,334.24 57.80 4,334.68 112,701.68 Equipment Maint. Worker III 20 7204 202 53.57 4,018.08 104,470.08 56.25 4,218.91 109,691.66 59.07 4,429.90 115,177.40 62.02 4,651.39 120,936.14 65.12 4,883.97 126,983.22 Executive Assistant 80 6117 812 47.69 3,814.97 99,189.22 50.07 4,005.75 104,149.50 52.58 4,206.03 109,356.78 55.20 4,416.32 114,824.32 57.96 4,637.14 120,565.64 FF/Paramedic Trainee - 40 10 4504 107 64.74 5,179.00 134,654.06 64.74 5,179.00 134,654.06 64.74 5,179.00 134,654.06 64.74 5,179.00 134,654.06 64.74 5,179.00 134,654.06 FF/Paramedic Trainee - 56 10 4514 155 46.24 5,179.00 134,654.06 46.24 5,179.00 134,654.06 46.24 5,179.00 134,654.06 46.24 5,179.00 134,654.06 46.24 5,179.00 134,654.06 Finance Director 60 1103 627 91.24 7,298.86 189,770.36 - - - - - - - - - 127.72 10,217.58 265,657.08 Finance Manager 60 1116 647 64.39 5,151.22 133,931.72 - - - - - - - - - 90.15 7,211.73 187,504.98 Financial Analyst I 80 2125 844 42.44 3,394.83 88,265.58 - - - - - - - - - 55.86 4,468.60 116,183.60 Financial Analyst II 80 2126 845 46.87 3,749.30 97,481.80 - - - - - - - - - 61.69 4,935.22 128,315.72 Fire Battalion Chief 10 2508 153 64.94 7,273.65 189,114.79 - - - - - - - - - 90.92 10,183.11 264,760.81 Fire Battalion Chief - 40 10 2509 154 90.92 7,273.65 189,114.79 - - - - - - - - - 127.29 10,183.11 264,760.81 Fire Captain 10 2504 100 56.84 6,365.69 165,508.05 59.68 6,683.98 173,783.38 62.66 7,018.19 182,472.95 65.80 7,369.11 191,596.79 69.09 7,737.57 201,176.79 Fire Captain - 40 10 2507 108 79.57 6,365.69 165,508.05 83.55 6,683.98 173,783.38 87.73 7,018.19 182,472.95 92.11 7,369.11 191,596.79 96.72 7,737.57 201,176.79 Fire Chief 60 1502 630 134.44 10,755.04 279,630.92 - - - - - - - - - 188.21 15,057.09 391,484.31 Fire Engineer/EMT 10 4501 102 50.12 5,613.28 145,945.16 52.62 5,893.95 153,242.71 55.26 6,188.64 160,904.76 58.02 6,498.09 168,950.25 60.92 6,822.99 177,397.81 Fire Engineer/EMT - 40 10 4515 156 70.17 5,613.28 145,945.16 73.67 5,893.95 153,242.71 77.36 6,188.64 160,904.76 81.23 6,498.09 168,950.25 85.29 6,822.99 177,397.81 Fire Engineer/Paramedic 10 4505 151 56.13 6,286.88 163,458.96 58.94 6,601.23 171,632.07 61.89 6,931.30 180,213.76 64.98 7,277.88 189,224.84 68.23 7,641.77 198,686.13 Fire Prevention Inspector 10 3501 106 80.35 6,427.78 167,122.34 84.36 6,749.18 175,478.78 88.58 7,086.65 184,252.99 93.01 7,440.98 193,465.52 97.66 7,813.04 203,139.08 Fire Protection Engineer 10 3507 110 80.35 6,427.78 167,122.34 84.36 6,749.18 175,478.78 88.58 7,086.65 184,252.99 93.01 7,440.98 193,465.52 97.66 7,813.04 203,139.08 Firefighter/EMT 10 4502 103 47.79 5,352.99 139,177.85 50.18 5,620.66 146,137.14 52.69 5,901.69 153,443.89 55.33 6,196.79 161,116.49 58.09 6,506.62 169,172.24 Firefighter/EMT - 40 10 4516 157 66.91 5,352.99 139,177.85 70.26 5,620.66 146,137.14 73.77 5,901.69 153,443.89 77.46 6,196.79 161,116.49 81.33 6,506.62 169,172.24 Firefighter/EMT Trainee - 40 10 4509 109 57.80 4,624.11 120,226.87 57.80 4,624.11 120,226.87 57.80 4,624.11 120,226.87 57.80 4,624.11 120,226.87 57.80 4,624.11 120,226.87 Firefighter/Paramedic 10 4503 104 53.53 5,995.35 155,879.11 56.21 6,295.13 163,673.39 59.02 6,609.89 171,857.05 61.97 6,940.39 180,450.09 65.07 7,287.42 189,472.80 Fitness Instructor 70 5620 713 35.00 2,800.00 72,800.00 - - - - - - - - - 75.00 6,000.00 156,000.00 Fleet Maint Worker I -40 20 8615 230 41.52 3,321.69 86,363.94 43.60 3,488.16 90,692.16 45.78 3,662.30 95,219.80 48.06 3,845.18 99,974.68 50.47 4,037.94 104,986.44 Fleet Maint Worker II - 40 20 8616 231 45.67 3,653.53 94,991.78 47.96 3,836.42 99,746.92 50.35 4,028.06 104,729.56 52.87 4,229.59 109,969.34 55.51 4,440.97 115,465.22 Fleet Maint Worker III -40 20 8617 232 52.53 4,202.20 109,257.20 55.16 4,412.50 114,725.00 57.91 4,632.63 120,448.38 60.80 4,863.69 126,455.94 63.85 5,107.91 132,805.66 Fleet Maintenance Worker I 20 7207 213 41.52 3,114.09 80,966.34 43.60 3,269.77 85,014.02 45.78 3,433.28 89,265.28 48.07 3,604.88 93,726.88 50.47 3,785.15 98,413.90 Fleet Maintenance Worker II 20 7208 214 45.67 3,425.51 89,063.26 47.96 3,596.75 93,515.50 50.35 3,776.62 98,192.12 52.87 3,965.47 103,102.22 55.52 4,163.66 108,255.16 Fleet Maintenance Worker III 20 7209 215 52.52 3,939.30 102,421.80 55.15 4,136.24 107,542.24 57.91 4,343.03 112,918.78 60.80 4,560.16 118,564.16 63.84 4,788.25 124,494.50 GIS Technician 50 2212 552 57.82 4,625.32 120,258.32 60.71 4,856.57 126,270.82 63.74 5,099.43 132,585.18 66.93 5,354.37 139,213.62 70.28 5,622.16 146,176.16 Hazardous Materials Inspector 10 3502 105 80.35 6,427.78 167,122.34 84.36 6,749.18 175,478.78 88.58 7,086.65 184,252.99 93.01 7,440.98 193,465.52 97.66 7,813.04 203,139.08 Housing Official 60 1120 673 75.17 6,013.41 156,348.66 - - - - - - - - - 105.24 8,418.97 218,893.22 Human Resources Analyst I 80 2124 843 45.45 3,635.80 94,530.80 - - - - - - - - - 59.83 4,786.31 124,444.06 Human Resources Analyst II 80 2123 842 50.19 4,015.32 104,398.32 - - - - - - - - - 66.06 5,285.08 137,412.08 Human Resources Assistant 80 2108 846 32.37 2,589.95 67,338.70 33.99 2,719.35 70,703.10 35.69 2,855.32 74,238.32 37.48 2,998.11 77,950.86 39.35 3,147.98 81,847.48 Human Resources Director 60 1105 613 90.72 7,257.79 188,702.54 - - - - - - - - - 127.01 10,160.94 264,184.44 Human Resources Manager 60 1209 677 69.24 5,538.86 144,010.36 - - - - - - - - - 96.93 7,754.39 201,614.14 Human Resources Technician 80 2107 816 39.27 3,141.29 81,673.54 41.24 3,299.03 85,774.78 43.29 3,463.25 90,044.50 45.46 3,637.08 94,564.08 47.73 3,818.46 99,279.96 I T Director 60 2113 624 89.53 7,162.32 186,220.32 - - - - - - - - - 125.34 10,027.23 260,707.98 I T Manager 80 2116 819 68.42 5,473.52 142,311.52 - - - - - - - - - 90.06 7,205.16 187,334.16 I T Technician 50 3101 542 46.00 3,680.08 95,682.08 48.30 3,864.07 100,465.82 50.72 4,057.22 105,487.72 53.25 4,260.09 110,762.34 55.91 4,473.12 116,301.12 Information Technology Analyst 80 2118 831 57.56 4,604.42 119,714.92 - - - - - - - - - 75.76 6,060.77 157,580.02 Junior Engineer 50 2203 519 52.56 4,204.80 109,324.80 55.19 4,415.05 114,791.30 57.95 4,635.81 120,531.06 60.84 4,867.59 126,557.34 63.89 5,110.98 132,885.48 Junior Planner 50 2804 520 47.59 3,807.00 98,982.00 49.97 3,997.38 103,931.88 52.47 4,197.22 109,127.72 55.09 4,407.14 114,585.64 57.84 4,627.45 120,313.70 Legal Assistant 60 1124 689 42.53 3,402.58 88,467.08 44.66 3,572.71 92,890.46 46.89 3,751.36 97,535.36 49.24 3,938.91 102,411.66 51.70 4,135.84 107,531.84 Lifeguard 70 5610 710 18.50 1,480.00 38,480.00 - - - - - - - - - 25.77 2,061.60 53,601.60 Maint Worker III - 40 20 8619 234 44.72 3,577.96 93,026.96 46.96 3,757.13 97,685.38 49.31 3,944.87 102,566.62 51.78 4,142.28 107,699.28 54.37 4,349.34 113,082.84 Maintenance Assistant 20 8625 238 27.27 2,181.76 56,725.76 28.56 2,285.14 59,413.64 29.90 2,392.08 62,194.08 31.32 2,505.27 65,137.02 32.79 2,622.92 68,195.92 Maintenance Custodian I 20 8101 203 31.86 2,389.34 62,122.84 33.45 2,508.81 65,229.06 35.12 2,634.28 68,491.28 36.88 2,765.99 71,915.74 38.72 2,904.29 75,511.54 Maintenance Custodian I - 40 20 8107 222 31.86 2,548.65 66,264.90 33.45 2,676.05 69,577.30 35.12 2,809.87 73,056.62 36.88 2,950.38 76,709.88 38.72 3,097.88 80,544.88 Maintenance Custodian II 20 8102 204 35.04 2,628.34 68,336.84 36.80 2,759.72 71,752.72 38.64 2,897.73 75,340.98 40.57 3,042.53 79,105.78 42.60 3,194.70 83,062.20 Maintenance Custodian II - 40 20 8108 223 35.04 2,803.56 72,892.56 36.80 2,943.67 76,535.42 38.64 3,090.90 80,363.40 40.57 3,245.39 84,380.14 42.60 3,407.71 88,600.46 Maintenance Custodian III 20 8103 205 40.30 3,022.52 78,585.52 42.32 3,173.64 82,514.64 44.43 3,332.32 86,640.32 46.65 3,498.95 90,972.70 48.99 3,673.94 95,522.44 Maintenance Custodian III - 40 20 8618 233 40.30 3,224.24 83,830.24 42.32 3,385.21 88,015.46 44.44 3,554.96 92,428.96 46.65 3,732.37 97,041.62 48.98 3,918.55 101,882.30 Maintenance Supervisor 80 6124 858 68.52 5,481.84 142,527.84 - - - - - - - - - 83.30 6,663.72 173,256.72 Maintenance Worker I 20 8202 206 35.04 2,628.34 68,336.84 36.80 2,759.72 71,752.72 38.64 2,897.73 75,340.98 40.57 3,042.61 79,107.86 42.60 3,194.70 83,062.20 Maintenance Worker I-40 20 8203 207 35.36 2,829.11 73,556.86 37.12 2,969.65 77,210.90 38.98 3,118.79 81,088.54 40.93 3,274.35 85,133.10 42.98 3,438.50 89,401.00 Maintenance Worker II 20 8204 208 38.55 2,891.14 75,169.64 40.48 3,035.68 78,927.68 42.50 3,187.43 82,873.18 44.62 3,346.83 87,017.58 46.86 3,514.17 91,368.42 Maintenance Worker II-40 20 8205 209 38.89 3,111.27 80,893.02 40.84 3,266.84 84,937.84 42.89 3,430.99 89,205.74 45.02 3,601.56 93,640.56 47.27 3,781.80 98,326.80 Maintenance Worker III 20 8206 210 44.33 3,324.76 86,443.76 46.55 3,491.01 90,766.26 48.87 3,665.56 95,304.56 51.32 3,848.84 100,069.84 53.88 4,041.31 105,074.06 Maintenance Worker/Seasonal 70 8207 760 22.43 1,794.40 46,654.40 - - - - - - - - - 31.25 2,500.00 65,000.00 Management Analyst 80 2128 854 60.25 4,820.32 125,328.32 - - - - - - - - - 84.37 6,749.94 175,498.44

Page 67 of 444 ends

5/27/2026 CITY OF MILPITAS - HUMAN RESOURCES
All Job Classifications/Salary Table Projection - IAFF 4% / Min Wage Adj

Page 3 of 4 ends

Step A Step B Step C Step D Step E
Classification Union Code Occ Code Pay Grade Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Marketing Coordinator 50 5614 548 44.67 3,573.53 92,911.78 46.90 3,752.20 97,557.20 49.25 3,939.80 102,434.80 51.71 4,136.79 107,556.54 54.30 4,343.64 112,934.64 Mayor 60 1118 696 26.09 521.88 13,568.88 - - - - - - - - - 26.09 521.88 13,568.88 Office Assistant I 50 6108 516 30.22 2,417.61 62,857.86 31.73 2,538.47 66,000.22 33.32 2,665.41 69,300.66 34.98 2,798.64 72,764.64 36.73 2,938.58 76,403.08 Office Assistant II 50 6109 517 33.24 2,659.24 69,140.24 34.90 2,792.16 72,596.16 36.65 2,931.85 76,228.10 38.48 3,078.43 80,039.18 40.40 3,232.29 84,039.54 Office Specialist 50 6110 518 38.23 3,058.11 79,510.86 40.14 3,211.07 83,487.82 42.15 3,371.65 87,662.90 44.25 3,540.27 92,047.02 46.47 3,717.21 96,647.46 PW Division Mgr. - Eng. 60 1127 692 81.20 6,495.60 168,885.60 - - - - - - - - - 101.49 8,119.50 211,107.00 PW Division Mgr. - Opr. 60 1126 691 81.20 6,495.60 168,885.60 - - - - - - - - - 101.49 8,119.50 211,107.00 PW Division Mgr. - Utl. 60 1128 693 81.20 6,495.60 168,885.60 - - - - - - - - - 101.49 8,119.50 211,107.00 Patrol Officer 40 4401 404 60.79 4,862.99 126,437.74 63.83 5,106.14 132,759.64 67.02 5,361.41 139,396.66 70.37 5,629.49 146,366.74 73.89 5,910.93 153,684.18 Patrol Officer Trainee 40 4402 458 59.48 4,758.55 123,722.30 62.45 4,996.39 129,906.14 65.58 5,246.27 136,403.02 68.86 5,508.55 143,222.30 72.30 5,783.92 150,381.92 Payroll Specialist 80 6125 859 41.62 3,329.56 86,568.56 43.70 3,496.05 90,897.30 45.89 3,670.83 95,441.58 48.18 3,854.40 100,214.40 50.59 4,047.05 105,223.30 Plan Check Engineer 50 3807 521 68.04 5,443.28 141,525.28 71.44 5,714.87 148,586.62 75.01 6,001.02 156,026.52 78.76 6,300.57 163,814.82 82.75 6,619.74 172,113.24 Plan Checker 50 3803 522 58.02 4,641.57 120,680.82 60.92 4,873.60 126,713.60 63.97 5,117.69 133,059.94 67.16 5,372.82 139,693.32 70.53 5,642.22 146,697.72 Plan Review Manager 60 1210 678 75.47 6,037.85 156,984.10 - - - - - - - - - 98.16 7,852.79 204,172.54 Planning Commissioners 70 1108 698 1.00 20.00 520.00 - - - - - - - - - 1.00 20.00 520.00 Planning Director 60 1803 607 90.84 7,267.30 188,949.80 - - - - - - - - - 127.18 10,174.23 264,529.98 Planning Manager 60 2803 602 69.24 5,538.86 144,010.36 - - - - - - - - - 96.93 7,754.39 201,614.14 Planning Technician 50 2813 554 42.33 3,386.76 88,055.76 44.46 3,556.47 92,468.22 46.69 3,734.89 97,107.14 49.01 3,920.93 101,944.18 51.46 4,116.78 107,036.28 Police Assistant 40 6401 450 56.12 4,489.30 116,721.80 58.92 4,713.70 122,556.20 61.87 4,949.38 128,683.88 64.96 5,196.89 135,119.14 68.21 5,456.73 141,874.98 Police Captain 60 1401 651 115.69 9,254.80 240,624.80 - - - - - - - - - 161.96 12,956.67 336,873.42 Police Clerk I 40 6402 451 40.22 3,217.86 83,664.36 42.23 3,378.79 87,848.54 44.35 3,547.70 92,240.20 46.56 3,725.10 96,852.60 48.89 3,911.27 101,693.02 Police Clerk II 40 6403 452 44.24 3,539.58 92,029.08 46.46 3,716.66 96,633.16 48.78 3,902.47 101,464.22 51.22 4,097.63 106,538.38 53.78 4,302.42 111,862.92 Police Clerk Supervisor 40 6404 454 51.10 4,088.31 106,296.06 53.66 4,292.76 111,611.76 56.34 4,507.34 117,190.84 59.16 4,732.74 123,051.24 62.12 4,969.35 129,203.10 Police Evidence Technician 40 8607 459 46.92 3,753.81 97,599.06 49.27 3,941.48 102,478.48 51.73 4,138.58 107,603.08 54.32 4,345.54 112,984.04 57.04 4,562.80 118,632.80 Police Lieutenant 40 2402 400 93.24 7,459.11 193,936.86 97.90 7,832.07 203,633.82 102.80 8,223.71 213,816.46 107.94 8,634.91 224,507.66 113.33 9,066.64 235,732.64 Police Officer 40 4403 403 66.47 5,317.72 138,260.72 69.80 5,583.69 145,175.94 73.29 5,862.85 152,434.10 76.95 6,155.94 160,054.44 80.80 6,463.81 168,059.06 Police Officer Trainee 40 4404 457 65.04 5,203.52 135,291.52 68.30 5,463.74 142,057.24 71.71 5,736.98 149,161.48 75.30 6,023.77 156,618.02 79.06 6,324.98 164,449.48 Police Sergeant 40 4405 401 80.30 6,423.96 167,022.96 84.31 6,745.16 175,374.16 88.53 7,082.41 184,142.66 92.96 7,436.63 193,352.38 97.61 7,808.46 203,019.96 Police Support Services Mgr 60 1404 657 67.15 5,371.73 139,664.98 - - - - - - - - - 94.01 7,520.76 195,539.76 Pool Manager 70 5608 708 23.72 1,897.60 49,337.60 - - - - - - - - - 33.05 2,644.00 68,744.00 Principal Civil Engineer 80 2204 822 71.91 5,752.43 149,563.18 - - - - - - - - - 93.52 7,481.55 194,520.30 Principal Planner 80 2811 823 74.14 5,930.89 154,203.14 - - - - - - - - - 89.79 7,183.23 186,763.98 Program Coordinator 50 5606 523 41.66 3,332.62 86,648.12 - - - - - - - - - 54.83 4,386.73 114,054.98 Public Information Officer 60 1122 674 66.64 5,331.16 138,610.16 - - - - - - - - - 93.30 7,463.65 194,054.90 Public Services Assistant I 50 6601 524 34.75 2,780.15 72,283.90 36.49 2,919.18 75,898.68 38.31 3,065.18 79,694.68 40.23 3,218.42 83,678.92 42.24 3,379.33 87,862.58 Public Services Assistant II 50 6602 525 38.23 3,058.15 79,511.90 40.14 3,211.11 83,488.86 42.15 3,371.64 87,662.64 44.25 3,540.29 92,047.54 46.47 3,717.21 96,647.46 Public Works Director 60 1204 635 93.41 7,472.66 194,289.16 - - - - - - - - - 130.77 10,461.76 272,005.76 Public Works Inspector 50 3202 526 56.11 4,488.96 116,712.96 58.92 4,713.46 122,549.96 61.86 4,949.08 128,676.08 64.96 5,196.56 135,110.56 68.20 5,456.35 141,865.10 Public Works Manager 60 1117 648 62.17 4,973.59 129,313.34 - - - - - - - - - 87.04 6,963.03 181,038.78 Purchasing Agent 80 1106 826 59.36 4,748.93 123,472.18 - - - - - - - - - 76.56 6,124.80 159,244.80 Recreation Administrative Asst 70 5619 712 18.50 1,480.00 38,480.00 - - - - - - - - - 25.77 2,061.60 53,601.60 Recreation Attendant 70 5618 711 18.50 1,480.00 38,480.00 - - - - - - - - - 25.77 2,061.60 53,601.60 Recreation Instructors 70 5607 707 18.82 1,505.60 39,145.60 - - - - - - - - - 37.64 3,011.20 78,291.20 Recreation Leader 70 5617 706 18.50 1,480.00 38,480.00 - - - - - - - - - 25.77 2,061.60 53,601.60 Recreation Services Supervisor 80 2601 827 56.71 4,536.45 117,947.70 - - - - - - - - - 74.63 5,970.57 155,234.82 Recreation Svcs Assistant I 50 8601 527 19.64 1,571.46 40,857.96 20.63 1,650.01 42,900.26 21.66 1,732.57 45,046.82 22.74 1,819.16 47,298.16 23.88 1,910.16 49,664.16 Recreation Svcs Assistant II 50 8602 528 23.32 1,865.82 48,511.32 24.49 1,959.32 50,942.32 25.72 2,057.24 53,488.24 27.00 2,160.15 56,163.90 28.35 2,268.10 58,970.60 Recreation Svcs Assistant III 50 8603 529 26.81 2,144.74 55,763.24 28.15 2,251.92 58,549.92 29.56 2,364.52 61,477.52 31.03 2,482.73 64,550.98 32.59 2,606.92 67,779.92 Recreation Svcs Assistant IV 50 8604 530 31.45 2,516.34 65,424.84 33.03 2,642.15 68,695.90 34.68 2,774.24 72,130.24 36.41 2,912.97 75,737.22 38.23 3,058.61 79,523.86 Retired Annuitant - Extra Help 70 5107 747 50.00 4,000.00 104,000.00 - - - - - - - - - 125.00 10,000.00 260,000.00 Retired Annuitant - Interim 70 5108 748 50.00 4,000.00 104,000.00 - - - - - - - - - 125.00 10,000.00 260,000.00 Risk Analyst 80 2130 857 46.87 3,749.30 97,481.80 - - - - - - - - - 61.69 4,935.22 128,315.72 SCADA Technician 20 8627 240 50.39 4,031.01 104,806.26 53.04 4,243.18 110,322.68 55.83 4,466.51 116,129.26 58.77 4,701.58 122,241.08 61.86 4,949.04 128,675.04 Senior Accountant 80 2110 829 52.76 4,220.40 109,730.40 - - - - - - - - - 69.44 5,554.97 144,429.22 Senior Accounting Technician 50 6106 539 42.05 3,363.97 87,463.22 44.15 3,532.20 91,837.20 46.36 3,708.80 96,428.80 48.68 3,894.28 101,251.28 51.11 4,088.95 106,312.70 Senior Administrative Analyst 80 2112 834 58.27 4,661.58 121,201.08 - - - - - - - - - 76.70 6,136.28 159,543.28 Senior Building Inspector 50 3804 531 64.81 5,184.71 134,802.46 68.05 5,444.02 141,544.52 71.45 5,716.18 148,620.68 75.02 6,001.95 156,050.70 78.78 6,302.08 163,854.08 Senior Buyer 80 2129 856 56.00 4,479.68 116,471.68 - - - - - - - - - 68.17 5,453.86 141,800.36 Senior Executive Assistant 80 6123 855 50.19 4,015.32 104,398.32 - - - - - - - - - 66.06 5,285.08 137,412.08 Senior HR Analyst 80 2122 841 54.41 4,352.42 113,162.92 - - - - - - - - - 71.61 5,729.08 148,956.08 Senior Plan Check Engineer 50 3806 534 74.85 5,987.61 155,677.86 78.59 6,287.15 163,465.90 82.52 6,601.23 171,631.98 86.64 6,930.95 180,204.70 90.97 7,277.42 189,212.92 Senior Planner 80 2805 830 67.96 5,437.08 141,364.08 - - - - - - - - - 82.61 6,608.98 171,833.48 Senior Public Works Inspector 50 3203 535 64.81 5,184.75 134,803.50 68.05 5,444.02 141,544.52 71.45 5,716.19 148,620.94 75.02 6,001.95 156,050.70 78.78 6,302.08 163,854.08 Senior Public Works Lead 20 8609 225 59.29 4,743.18 123,322.68 62.25 4,980.34 129,488.84 65.37 5,229.36 135,963.36 68.64 5,490.81 142,761.06 72.07 5,765.51 149,903.26

Page 68 of 444 ends

5/27/2026 CITY OF MILPITAS - HUMAN RESOURCES
All Job Classifications/Salary Table Projection - IAFF 4% / Min Wage Adj

Page 4 of 4 ends

Step A Step B Step C Step D Step E
Classification Union Code Occ Code Pay Grade Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Hourly BiWeekly Annual Senior SCADA Technician 20 8628 241 55.43 4,434.12 115,287.12 58.34 4,667.50 121,355.00 61.41 4,913.15 127,741.90 64.65 5,171.74 134,465.24 68.05 5,443.94 141,542.44 Special Project Associate 70 5105 750 20.00 1,600.00 41,600.00 - - - - - - - - - 50.00 4,000.00 104,000.00 Special Project Associate 70 8605 750 20.00 1,600.00 41,600.00 - - - - - - - - - 50.00 4,000.00 104,000.00 Sr Code Enforcement Officer 50 5806 545 57.58 4,606.19 119,760.94 60.44 4,835.59 125,725.34 63.48 5,078.03 132,028.78 66.65 5,332.31 138,640.06 69.98 5,598.37 145,557.62 Sr. City Manager Analyst 60 1125 694 66.85 5,348.08 139,050.08 - - - - - - - - - 86.66 6,932.69 180,249.94 Sr. Public Services Assistant 50 5615 549 42.64 3,411.17 88,690.42 44.77 3,581.73 93,124.98 47.01 3,760.81 97,781.06 49.36 3,948.86 102,670.36 51.83 4,146.30 107,803.80 Sr. Special Projects Associate 70 5106 749 50.00 4,000.00 104,000.00 - - - - - - - - - 125.00 10,000.00 260,000.00 Staff Assistant 70 5104 745 18.50 1,480.00 38,480.00 - - - - - - - - - 28.57 2,285.60 59,425.60 Student Intern 70 5103 740 18.50 1,480.00 38,480.00 - - - - - - - - - 30.00 2,400.00 62,400.00 Water Meter Technician I 20 8104 216 35.04 2,628.23 68,333.98 36.80 2,759.72 71,752.72 38.64 2,897.71 75,340.46 40.57 3,042.53 79,105.78 42.60 3,194.69 83,061.94 Water Meter Technician I -40 20 8620 235 35.05 2,803.66 72,895.16 36.80 2,943.85 76,540.10 38.63 3,090.61 80,355.86 40.56 3,245.02 84,370.52 42.60 3,408.22 88,613.72 Water Meter Technician II 20 8105 217 38.55 2,891.14 75,169.64 40.48 3,035.66 78,927.16 42.50 3,187.41 82,872.66 44.62 3,346.80 87,016.80 46.86 3,514.17 91,368.42 Water Meter Technician II -40 20 8621 236 38.55 3,084.02 80,184.52 40.48 3,238.46 84,199.96 42.49 3,399.45 88,385.70 44.63 3,570.30 92,827.80 46.86 3,748.82 97,469.32 Water Systems Operator 20 7211 219 53.57 4,018.07 104,469.82 56.25 4,218.55 109,682.30 59.07 4,429.89 115,177.14 62.02 4,651.39 120,936.14 65.12 4,883.97 126,983.22 Water Systems Operator - 40 20 8622 237 53.88 4,310.74 112,079.24 56.59 4,526.81 117,697.06 59.42 4,753.59 123,593.34 62.39 4,991.05 129,767.30 65.52 5,241.35 136,275.10 The City pays employees on a bi-weekly basis (every two weeks). Please note that annual amounts are generated using a formula and may not reflect exact totals due to rounding.

Union Code Union Description10 IAFF - International Association of Firefighters20 MEA - Milpitas Employee Association40 MPOA - Milpitas Police Officers Association50 Pro-Tech - Milpitas Professional and Technical Group60 Unrep - Unrepresented70 Temps - Temporary80 Mid-Con - UPEC Mid-Mgmt-Confidential Unit

Page 69 of 444 ends

CITY OF MILPITAS | PUBLIC HEARING
FY 2026-27

PROPOSED OPERATING
BUDGET
Five-Year Forecast | Budget Adoption | Recommendations Tuesday, June 2, 2026
Luz Cofresí-Howe, Finance Director
Alice Vurich, Budget Manager

Page 70 of 444 ends

Agenda
1 Budget Process & Calendar
2 Economic Outlook
3 Five-Year General Fund Financial Forecast
4 General Fund Forecast Refinements Since March 3
5 Narrowing the Structural Gap
6 FY 2026-27 Proposed Budget Overview
7 Budget Proposals — Net $0 General Fund Impact
8 Reserves & Section 115 Pension Trust
9 Capital Improvement Program
City of Milpitas | FY 2026-27 Proposed Operating Budget 2 10 11
One-Time Funded Projects & Items for Consideration
Recommendations

Page 71 of 444 ends

Budget Process & Calendar
Six months of community engagement, City Council direction, and disciplined City staff work Dec 2025 Statistically Valid Community Survey
Established community priorities ✓ Complete
Feb 24, 2026 FY 2027-2031 CIP Study Session
Capital program direction ✓ Complete
Mar 3, 2026 Preliminary General Fund Forecast Study Session $2.1M projected FY 2026-27 surplus ✓ Complete
Apr 21, 2026 User & Regulatory Fee 5-Year Update
First public hearing ✓ Complete
May 5, 2026 FY 2027-2031 CIP Adoption
$33.8M FY 2026-27 (Year One) adopted ✓ Complete
May 2026 Community & Employee Town Halls
Webinars, presentations ✓ Complete
Jun 2, 2026 Operating Budget + Specific Fees Adoption
Tonight's public hearing (subset of User & Regulatory Fees advancing) Tonight
City of Milpitas | FY 2026-27 Proposed Operating Budget 3

Page 72 of 444 ends

Economic Outlook
Indicators informing FY 2026-27 revenue assumptions

MILPITAS UNEMPLOYMENT

3.7%
March 2026; below CA (5.2%) and US (4.3%)
U.S. CPI INFLATION

2.4%
March 2026; Fed target 2.0%

BAY AREA CPI
+3.8%
April to April, Year-over-year; above national

MEDIAN HOME PRICE
$1.585M
Milpitas, March 2026

STATEWIDE SALES TAX
+2.6%
HdL FY 2026-27 outlook
SECTION 115 TRUST
$44.6M
April 2026; from $33.9M inception in 2021

KEY UNCERTAINTIES BEING MONITORED
Federal tariff policy & consumer impact ERAF litigation (18% contingency held) Silicon Valley tech sector layoffs CA $18B structural deficit (state-level) TOT recovery vs. pre-pandemic levels Commercial real estate vacancy trends City of Milpitas | FY 2026-27 Proposed Operating Budget 4

Page 73 of 444 ends

Five-Year General Fund Financial Forecast
Table 1 | FY 2027–2031, with FY 2026-27 Proposed Budget $ in millions
FY 2025-26
Adopted,
Amended
FY 2026-27
Proposed
FY 2027-28
Forecast
FY 2028-29
Forecast
FY 2029-30
Forecast
FY 2030-31
Forecast
Revenues & Other Sources $145.5 $149.9 $154.0 $158.4 $163.0 $168.2 Use of Reserves 5.4 2.7 — — — —
Expenditures (150.9) (152.1) (156.9) (162.9) (169.1) (175.5) Reduce CMO Unanticipated
Expenditures — 0.8 — — — —
Annual Surplus/(Deficit) $0.0 $1.3 ($2.9) ($4.5) ($6.1) ($7.3) Structural Surplus/(Deficit) — $1.3 ($1.6) ($6.2) ($12.3) ($19.6) FY 2026- 27 STRUCTURAL POSITION
$1.3M Surplus
Reflects updated revenue and expenditure data

F OUR- YEAR REDUCTION

62.2%
From $16.4M (FY 2025-26 Feb 2025 forecast) to $6.2M
by FY 2028-29
FY 2030- 31 OUTER - YEAR
($19.6M)
Cumulative structural; basis for continuing fiscal strategy City of Milpitas | FY 2026-27 Proposed Operating Budget 5

Page 74 of 444 ends

General Fund Forecast Refinements Since March 3
Budget development best practice — updated with the most current data available FY 2025- 26 AMENDED
Adopted Mid-Year Budget
$150.9M
Grants accepted + labor agreements Council previously approved →
+ $1.2M
(0.8%)
FY 2026- 27 PROPOSED
Tonight
$152.1M
+$1.2M (0.8%) from mid-year baseline
Consistent with budget development best practice, this Proposed Budget reflects a Forecast as updated with the most current revenue and expenditure data available since March 3, 2026 Preliminary General Fund Forecast FY 2026- 27 STRUCTURAL SURPLUS | +$1.3M to date
Revenue Refinements
+$3.5M
Favorable
Property tax and reimbursable income
updates per most current data; Santa Clara
County reassessments incorporated.

Proposals – Service Levels &
Equipment
+$2.5M
City Council-considered
11 proposals across three CSAs (Public
Works, Recreation, IT, Police, Fire, City
Manager, City Attorney, Finance) — net $0
General Fund impact.

CalPERS Actuarial Update
+$1.5M
Methodological
Reflects most recent CalPERS valuation
per Foster & Foster. Rates apply to existing
positions — no staffing change.

CMO Reduction & Other
−$0.8M
Favorable offset
Reduction in City Manager Unanticipated
Expenditures fund applied to FY 2026-27,
reflecting City Council-approved support of
IAFF contract.

Refinements continue the fiscal strategy the City Council has been advancing, and City Staff have been implementing since February 2025.

City of Milpitas | FY 2026-27 Proposed Operating Budget 6

Page 75 of 444 ends

Narrowing the Structural Gap
Where we started | February 2025 baseline vs. tonight's Proposed Budget $0M
$10M
$20M
$30M
$40M
FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2030-31
February 18, 2025 Baseline
Tonight (June 2, 2026)

FORECAST ITERATIONS
February 18, 2025 Forecast
$40.8M baseline deficit at FY 2030-31
June 2, 2026 Forecast
52% reduction from baseline ($19.6M)
City of Milpitas | FY 2026-27 Proposed Operating Budget 7 52%
Reduction
$40.8M
$19.6M

Page 76 of 444 ends

FY 2026-27 Proposed Budget Overview
Total budget of $292.2 million across all funds; General Fund balanced

TOTAL BUDGET
$292.2M
All Funds, +8.8% vs FY 2025-26
Adopted

GENERAL FUND
$152.1M
Balanced with $2.7M Council-approved
reserves
CIP (ADOPTED MAY 5)
$33.8M
First year of FY 2027-2031 program

FUNDED FTES
451
Service levels maintained
$292.2 MILLION — BUDGET BY FUND CATEGORY

GENERAL FUND
$152.1M
52% of total

WATER & SEWER FUNDS
$72.9M
25% of total

CAPITAL PROJECTS
(CIP)
$33.8M
12% of total

OTHER OPERATING
FUNDS
$31.1M
10% of total

EQUIPMENT

MAINTENANCE
$2.3M
1% of total
City of Milpitas | FY 2026-27 Proposed Operating Budget 8

Page 77 of 444 ends

FY 2026-27 Proposed Budget Overview
Total budget of $292.2 million; spending by Council Priority Area (per $100)

TOTAL BUDGET
$292.2M
All Funds, +8.8% vs FY 2025-26 Adopted

GENERAL FUND
$152.1M
Balanced with $2.7M Council-approved
reserves
CIP (ADOPTED MAY 5)
$33.8M
First year of FY 2027-2031 program

FUNDED FTES
451
Service levels maintained
GENERAL FUND ALLOCATION • BY COUNCIL PRIORITY AREA (PER $100) 1 Public Safety $39.58 2 Neighborhoods &
Housing $22.69 3 Community Wellness
& Open Space
$18.42
4 Economic
Development & Job
Growth
$9.38 5 Environment $6.48 6 Transportation &
Transit $3.45
City of Milpitas | FY 2026-27 Proposed Operating Budget 9 Governance and Administration Supports all Council Priority Areas

Page 78 of 444 ends

FY 2026-27 Budget Proposals
11 proposals — 9 recurring, 2 one-time — net $0 General Fund impact

NET GENERAL FUND IMPACT
$0
94% FUNDED OUTSIDE THE GENERAL FUND
$2,254,707
Equipment Maintenance Fund $2,284,476
Water & Sewer M&O Funds $38,421
Less: Other fund adjustments ($68,190)
Net total $2,254,707
GENERAL FUND — DOLLAR - FOR - DOLLAR OFFSET
$131,369
+$131,369 new General Fund spending
−$131,369 matched revenue / cost offsets
= $0 net General Fund impact
Every General Fund proposal is matched by an offsetting revenue or savings line item.

Investments outside the General Fund are funded by enterprise and operating funds —sources designated for these purposes.

City of Milpitas | FY 2026-27 Proposed Operating Budget 10

Page 79 of 444 ends

General Fund Proposals — Dollar-for-Dollar Offset
Each new General Fund expenditure is matched by an offsetting revenue or cost reduction Proposal Department
After the Bell & Summer Camp Recreation
Reduce Grant Consulting City Manager
Facility Rental Staffing Recreation
Injury Navigation (Ready Rebound) Police & Fire
Law Clerk Internship City Attorney
Technology Systems Investment Information Technology
Asset Manager Staffing Realignment Public Works
Purchasing Agent Reclassification Finance

THE EQUATION
$131,369
new General Fund expenditures
less
$131,369
matching offset revenue or cost reductions
=
$0
net General Fund impactThese proposals are included in the FY 2026-27 Proposed Operating Budget being presented.

City of Milpitas | FY 2026-27 Proposed Operating Budget 11

Page 80 of 444 ends

Investments Outside the General Fund
$2.25M funded by Equipment Maintenance, Water M&O, and Sewer M&O Funds

ONE-TIME
Public Works Fleet Replacement
Public Works
$2,003,060
FUND
Equipment Maintenance Fund
Replacement of 11 vehicles to maintain a safe, reliable, compliant fleet; required by age, maintenance cost, and new regulations.

ONE-TIME
Police Vehicle Replacement
Police Department
$281,416
FUND
Equipment Maintenance Fund
Replacement of four vehicles at/beyond mileage and
retention thresholds. Maintains operational readiness and safety.

RECURRING
Utility Engineering
Reclassification
Public Works
$38,421
FUND
Water + Sewer M&O Funds
Reclassifies Engineering Aide to Assistant Engineer to
deliver water, sewer, and stormwater master plan
projects.

Subtotal $2,322,897 − Other fund adjustments $68,190 = Net $2,254,707 $0 GENERAL FUND DRAW
Each investment is funded by the restricted enterprise fund where the work occurs These proposals are included in the FY 2026-27 Proposed Operating Budget being presented.

City of Milpitas | FY 2026-27 Proposed Operating Budget 12

Page 81 of 444 ends

Reserves & Section 115 Pension Trust
Balance sheet protected; contingency and stabilization reserves untouched TOTAL RESERVES POSITION audited as of June 30, 2025
$134.1M
General Fund Reserves $89.5M + Section 115 Trust $44.6M GENERAL FUND — UNASSIGNED COMPONENTS ($66.1M)
Contingency Reserve (16.67%) $23.4M
Budget Stabilization (16.67%) $23.4M
Other Unassigned & Designated $19.3M
GENERAL FUND — OTHER COMPONENTS
Committed (PERS, Turf, Tech, Facilities) $14.7M
Assigned (Insurance, Contracts, Other) $7.5M
Nonspendable $1.2M
SECTION 115 PENSION TRUST
Inception (June 2021): $33.9M March 2026: $44.6M
Growth of $10.7M (+31.6%) over five years

KEY DEDICATED RESERVES
PERS Rate Stabilization
FY 2026-27 use City Council-approved Nov 2024
$1.9M used
Future Deficit Reserve
FY 2026-27 use City Council-approved Nov 2024
$0.8M used
ERAF Litigation Contingency
Set-aside on excess ERAF projections
18%
City of Milpitas | FY 2026-27 Proposed Operating Budget 18

Page 82 of 444 ends

Already Funded – Continuation Needed
Milpitas Summer College Internship ......... $60,000/yr Ongoing funding needed to continue past Summer 2026.

Ring Doorbell Initiative ......................... $60,000 Launched in 2026 with current funding; future-year funding needed to continue.

Storefront & Crime Prevention ................. $100,000 Launches mid-2026 with current funding; future-year funding needed to continue.

Expand Emergency Motel Stay .................... $100,000 Current $100K additional funding expected to last a few years.

Library Improved Security & Maintenance .. $150,000
Current security funding runs out in late January 2027; continuation funding needed.

Expansion of Milpitas Youth Force .......... $80,000
Funded through Summer 2027; expanded program needed for Summer 2028 and beyond.

Potential One-Time Funding
Expansion of Milpitas Youth Force ............ $40,000
Enhanced program currently funded through Summer 2027. Additional $40K (one- time) extends it through Summer 2028.

Ring Doorbell Initiative ........................... $60,000 Allows purchase of additional cameras beyond those previously funded; quantity scales with allocation.

Care Solace ................................................ $80,000/yr Staff work effort not fully vetted. Recommend allocating to a reserve, activated after further analysis and a future Council prioritization.

Choir and Band Support .............................. –$3,500/yr Annual support for community choir and band programs (lost revenue); amount and structure to be defined.

Milpitas SMART ........................................... $1.5M/yr Funding ends Spring 2027. Remaining one-time funds could extend service for a defined number of months.

Community Center Roof ................................ $370K–$6M 1983 facility; roof at end of service life. Roof/HVAC/electrical replacement est. $4.6M; alternates total $6M; full “in-kind” rebuild est. $19M.

One-Time Funded Projects & Items for Consideration
City of Milpitas | FY 2026-27 Proposed Operating Budget 14 One-Time Funds Remaining : $937,169

Page 83 of 444 ends

Staff Recommendations
Staff recommends the City Council:

Hold the public hearing and, by motion:
16a Adopt the resolution approving the FY 2026-27 Operating Budget in the amount of $292.2 million 16b Approve amendments to the FY 2026-27 Proposed Operating Budget as presented 16c Amend Resolution No. 1626 (Classification Plan) to authorize additional positions and amend allocated positions
16d Amend Resolution No. 1626 to adjust hourly rate ranges for the minimum wage increase pursuant to Ordinance No. 292
16e Amend Resolution No. 1626 to align salary schedules with current Memoranda of Understanding (MOUs) City of Milpitas | FY 2026-27 Proposed Operating Budget 15

Page 84 of 444 ends

Thank You
This FY 2026-27 Proposed Budget reflects community input, City Council guidance, and the disciplined work of City staff.

Questions?
City of Milpitas
455 E. Calaveras Blvd., Milpitas, CA 95035
www.milpitas.gov | 408-586-3000

Page 85 of 444 ends

CITY OF MILPITAS

AGENDA REPORT
(AR)

Item Title: Conduct a Public Hearing and Adopt a Resolution Adopting the 2025 Urban Water Management Plan (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602)
Category: Public Hearings-Community Services and Sustainable Infrastructure Meeting Date: 6/9/2026
Recommendation: Adopt a resolution adopting the 2025 Urban Water Management Plan.

BACKGROUND:

In 1983, the California Legislature enacted the Urban Water Management Planning Act (Act) through Assembly Bill 797. The law requires an urban water supplier to adopt an Urban Water Management Plan (UWMP) every five years, demonstrating water supply reliability in normal, single dry, and multiple dry years. The Act also requires the Department of Water Resources (DWR) to provide a report to the Legislature on the status of water supply planning in California. The requirements for UWMPs are found in California Water Code Sections 10608 and 10610-10656. Every urban water supplier that either provides over 3,000 acre-feet of water annually or serves more than 3,000 urban connections is required to submit an UWMP. These plans support long-term resource planning to ensure adequate water supplies to meet existing and future water demands, to achieve efficient use of available supplies, and to strengthen local drought planning. The City is required to prepare an UWMP as it serves more than 3,000 urban connections. The City Council adopted the current 2020 UWMP on June 15, 2021 – water purveyors must prepare and submit UWMPs by July 1 after each five-year cycle.

Since the Act was passed, it has undergone significant expansion and revision, most notably with the previous UWMP Guidebook in 2020. Prolonged droughts, groundwater overdraft, regulatory revisions, and changing climatic conditions affect not only urban water suppliers’ water reliability determinations, but also a broader statewide picture of water reliability as overseen by DWR, the State Water Resources Control Board (SWRCB), and State Legislature. Accordingly, the Act has evolved to address these changing conditions to guide California’s water resources management.

There have been minor changes to the Water Code since the 2020 UWMP Guidebook which will have minimal impact on the 2025 UWMP. The following is a summary of the changes since the 2025 UWMP Guidebook:

• Suppliers with Multiple Public Water Systems: More consistent criteria were provided to determine when a supplier with multiple Public Water Systems must submit a UWMP. • DWR Submittal Tables: Improvements were made for accuracy and clearer identification between required and optional data.
• Water Loss Standard Reporting: There has been no change to the Water Code regarding water loss standard reporting since 2020 UWMPs were submitted, except that Suppliers are now required to report progress toward meeting the 2028 Water Loss Standard. • Direct Potable Reuse: The SWRCB has adopted regulations for the use of direct potable reuse since the adopted 2020 UWMP. Minor updates were added to supply and demand tables to support clearer direct potable reuse reporting.
• Lower-Income Housing Demands: While projections for lower-income housing were required in the 2020 UWMP, additional guidance has been provided for optional reporting of the method used to project water use for this type of housing. This optional guidance incorporates Regional Housing Needs Allocation (RHNA) into projected land uses and water demands. • Reporting Groundwater Recharge and Water Storage: In previous years, the guidance for reporting water storage did not differentiate between long-term (i.e., water placed into storage one year but

Page 86 of 444 ends

extracted in a future year) and short-term storage (i.e., water placed into storage and extracted the same year). New clarification is provided to prevent short-term storage from being double counted.

The 2025 UWMP (Attachment A) serves as a guide for local water conservation planning and implementation purposes. It addresses planning for emergency supply interruptions and complements other local planning documents, including the General Plan, Specific Plans, Water Master Plans, Water Shortage Contingency Plan and Regional Water Resource Plans. It is an important water management and planning tool that helps connect local and regional land-use planning, regional water supply planning, infrastructure and demand management projects, broader statewide planning initiatives, such as climate change, and regulatory revisions.

Adoption of the UWMP provides a means for the City to share information about water management practices, identify long-term supply reliability strategies, and drought response measures with customers, the community, and the State.

In addition, the 2025 UWMP provides accurate details about management actions, such as the effectiveness of water shortage contingency planning, necessary infrastructure improvements and emergency connections with neighboring suppliers (City has two with the City of San Jose and Alameda County Water District). It also provides trends in water supply consistency (water reliability) related to climate change and regulatory conditions. Climate change is anticipated to increase the frequency and severity of drought conditions, reduce reliability of imported water supplies and increase outdoor irrigation demands. Adoption of the 2025 UWMP by City Council will allow the City to be eligible for State grant funding opportunities and to receive drought assistance from the State, should it become necessary due to prolonged drought conditions.

ANALYSIS:

The City owns, operates, and maintains a potable water distribution system which consists of five (5) turnouts, one (1) emergency groundwater well, three (3) emergency interties, five (5) storage reservoirs, five (5) pump stations, seventeen (17) pressure reducing valves, and approximately two hundred (200) miles of pipeline. The City also operates and maintains a recycled water system owned by the City of San Jose’s South Bay Water Recycling (SBWR).

In 2025, the City had a population of 81,773, serving 16,750 municipal connections with 8.12 million gallons per day (MGD) of potable water and 0.75 MGD of recycled water for a total of 8.87 MGD. The total number of connections represents all billed water meters in the City, including recycled water and fire meters. A breakdown of the various water usage types is shown in the table below:

2025 Actual Water Use
Volume
Usage Type Additional Description Level of
Treatment When
Delivered (MGD)
Single-Family Potable 2.22
Multifamily Duplex, Townhouse, Condo, Mobile Homes Potable 1.90 Commercial Potable  0.91
Industrial Potable  0.86
Institutional/Governmental Schools, Government or Church and City Domestic Accounts Potable  0.30
Landscape Potable  0.63
Other Fire Potable  0
Distribution System Water
Loss* Potable water loss Potable 1.29
Subtotal 8.12
Other Recycled water for industrial reuse and
commercial, industrial, institutional landscapes Non-Potable 0.75 Total 8.87
*Distribution system water loss includes apparent losses, un-authorized or unbilled consumption, operational uses, meter inaccuracies, and real losses within the distribution system as defined by State water loss reporting methodology.

Page 87 of 444 ends

The City’s projected population from 2030 to 2050 is based on the 2025 Bay Area Water Supply and Conservation Agency (BAWSCA) Regional Water Demand and Conservation Projections Report (Demand Study), which is described further in the UWMP. By 2050, the total population within the City’s service area is expected to be 137,000, which represents a 2.7% annual growth rate compared to the 2025 population.

2025 2030 2035 2040 2045 2050 Population Served 81,773 96,900 109,800 118,900 127,900 137,000

The 2025 UWMP provides information on the City’s water supply and demand projections, water supply and reliability analysis and other efforts to ensure adequate water supply for existing and future demands. It summarizes the City’s water demand management measures, including the Water Conservation Act of 2009 SB X7-7, mandating a 20% reduction in urban water use by 2020, and the 2018 long-term water conservation framework for California (AB 1668 and SB 606), setting standards for indoor use, outdoor irrigation, and water loss to make conservation a “way of life.” The City has met the requirements set forth by SB X7-7 since 2010.

The City’s water supply portfolio includes treated water purchased through contractual purchase agreements, from the San Francisco Public Utilities Commission (SFPUC) and Valley Water (VW), and recycled water purchased from SBWR. Water purchased from SFPUC comprises sixty percent (60%) and VW comprises thirty percent (30%) of the City’s portfolio. Recycled water supplied by SBWR accounts for approximately ten percent (10%) of the City’s total water use. In addition, the City could have access to groundwater, currently for emergency use only, via the Pinewood Well. The City’s future McCandless Well is currently under construction and expected to be operational in 2027, subject to final regulatory approvals. This well will provide another source of potable water. These current and future supplies are further discussed in the UWMP.

The 2025 UWMP addresses the availability of these supplies to meet demands over time under various hydrological conditions, such as drought, which provides the City an overall assessment of the City’s water supply reliability. The City’s available supplies from SFPUC and VW are enough to meet the existing and future water demands in normal years. However, should the region experience multiple consecutive dry years, available supply from SFPUC and VW will be curtailed, requiring conservation measures to address supply shortages. The 2025 UWMP identifies such strategies and provides a roadmap for how the City can reduce reliance on purchased water. Measures include implementing water efficiency programs, and mandatory reductions in usage, especially for irrigation and other non-essential uses. Additional strategies include adding alternative supply sources, such as converting the existing emergency Pinewood Well into an active well and investing capital into the construction of additional groundwater wells, such as McCandless Well or Curtis Well, to augment wholesaler supply rationing, particularly for extended droughts.

Overall, the 2025 UWMP demonstrates that the City maintains a reliable long-term water supply portfolio under normal conditions, while identifying strategies to improve resiliency during extended droughts. Continued investments in conservation, recycled water use, groundwater development, and regional coordination will help reduce dependence on imported supplies and strengthen long-term water reliability.

State regulations require a public hearing prior to adoption of the 2025 UWMP and notification to the public of the preparation and planned adoption of the UWMP. On February 11, 2026, the City issued notice regarding the preparation of the 2025 UWMP to agencies within the Bay Area. On May 22 and 29, 2026, the City published notices to the public, via the Milpitas Post, regarding the availability of the 2025 UWMP on the City’s website for public review, and the date and time of the public hearing and adoption of the UWMP. Adoption of the 2025 UWMP will allow staff to submit the document to DWR by the July 1, 2026, deadline to comply with regulations and ensure continued eligibility of DWR-administered grants, loans and drought assistance.

PROJECT SCHEDULE/KEY MILESTONES
Upon City Council adoption of the Resolution (Attachment B), staff will submit the 2025 UWMP to DWR for approval by the July 1, 2026, deadline as mandated.

POLICY ALTERNATIVE(S):

Alternative 1: Do not adopt the 2025 UWMP.

Page 88 of 444 ends

Pros: None

Cons: Assembly Bill 2067 mandates that all 2025 UWMPs be submitted to DWR by July 1, 2026.

Reason for Not Recommending: Failure to adopt the 2025 UWMP renders the City ineligible for any water management grants or loans administered by DWR and may render the City ineligible for other State funding or drought assistance, depending on the conditions that are specified in funding guidelines.

FISCAL IMPACT:

There are no fiscal impacts related to the adoption of the 2025 UWMP. Future capital improvements, including groundwater development projects, conservation programs, or other infrastructure investments required to strengthen the City’s long term water reliability will be evaluated separately and brought to City Council for future consideration and appropriation during the Operating and/or Capital Improvement Program budget process.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

The preparation, adoption, and implementation of the 2025 Urban Water Management Plan (UWMP) are statutorily exempt from the California Environmental Quality Act (CEQA) under California Water Code Section 10652.

ATTACHMENT(S):
(a) 2025 Urban Water Management Plan
(b) Resolution

Page 89 of 444 ends

City of Milpitas
Draft 2025 Urban Water Management Plan
May 21, 2026

Prepared by:

Page 90 of 444 ends

City of Milpitas 2025 Urban Water Management Plan DRAFT 2

TABLE OF CONTENTS PAGE
LIST OF FIGURES ....................................................................................................................................................................4 LIST OF TABLES ......................................................................................................................................................................5 LIST OF ABBREVIATIONS AND ACRONYMS .........................................................................................................................6 1 INTRODUCTION AND LAY DESCRIPTION ........................................................................................................................8

1.1 Lay Description ............................................................................................................................................................8

1.2 Urban Water Management Plan Organization .............................................................................................................8

1.3 UWMPs in Relation to Other Efforts ............................................................................................................................9

1.4 Urban Water Use Objective Annual Report .................................................................................................................9

1.5 UWMPs and Grant or Loan Eligibility ..........................................................................................................................9

1.6 Demonstration of Consistency with Delta Plan for Participants in Covered Actions ..................................................10

1.7 Background and Purpose ..........................................................................................................................................10

1.8 Urban Water Management Planning and the California Water Code ........................................................................12 2 PLAN PREPARATION .......................................................................................................................................................14

2.1 Plan Preparation ........................................................................................................................................................14

2.2 Basis for Plan Preparation .........................................................................................................................................14

2.3 Regional Planning .....................................................................................................................................................15

2.4 Individual or Regional Plans ......................................................................................................................................16

2.5 Fiscal or Calendar Year and Units of Measure ..........................................................................................................17

2.6 Coordination and Outreach .......................................................................................................................................17 3 SYSTEM DESCRIPTION ...................................................................................................................................................20

3.1 General Description ...................................................................................................................................................20

3.2 Service Area Boundary ..............................................................................................................................................20

3.3 Service Area Climate .................................................................................................................................................23

3.4 Service Area Population, Demographics and Socioeconomics .................................................................................26

3.5 Land Uses within Service Area ..................................................................................................................................28 4 CUSTOMER WATER USE ................................................................................................................................................29

4.1 Non-Potable Versus Potable Water Use ...................................................................................................................29

4.2 Past, Current, and Projected Water Use by Sector ...................................................................................................29

4.3 Distribution System Water Loss ................................................................................................................................37

4.4 Climate Change Considerations ................................................................................................................................40 5 SB X7-7 BASELINES, 2020 TARGETS, AND 2025 REPORTING ....................................................................................44

5.1 Reporting Requirements ............................................................................................................................................44

5.2 Nexus to State Water Board Urban Water-Use Objectives .......................................................................................44 6 SYSTEM SUPPLIES ..........................................................................................................................................................46

6.1 Water Supply Analysis Overview ...............................................................................................................................46

6.2 Water Supply Characterization ..................................................................................................................................50

6.3 Energy Use ................................................................................................................................................................64 7 WATER SYSTEM RELIABILITY ........................................................................................................................................65

7.1 Introduction ................................................................................................................................................................65

7.2 Water Service Reliability Assessment .......................................................................................................................66

Page 91 of 444 ends

City of Milpitas 2025 Urban Water Management Plan DRAFT 3

7.3 Drought Risk Assessment (DRA) ..............................................................................................................................86 8 WATER SHORTAGE CONTINGENCY PLANNING ..........................................................................................................92

8.1 Overview of the WSCP ..............................................................................................................................................92

8.2 Summary of Water Shortage Response Strategy and Required DWR Tables ..........................................................93 9 DEMAND MANAGEMENT MEASURES .......................................................................................................................... 106

9.1 Demand Management Measures for Retail Suppliers ............................................................................................. 106

9.2 Planned Implementation to Achieve Water Use Targets ......................................................................................... 108

9.3 Members of the California Water Efficiency Partnership ......................................................................................... 108

9.4 Urban Water Use Objectives ................................................................................................................................... 108 10 PLAN ADOPTION, SUBMITTAL AND IMPLEMENTATION ............................................................................................ 110

10.1 Notice of Plan Preparation ....................................................................................................................................... 110

10.2 Notice of Public Hearing .......................................................................................................................................... 112

10.3 Implementation over the Past Five Years ................................................................................................................ 112

10.4 Public Hearing and Adoption ................................................................................................................................... 116

10.5 Plan Submittal ......................................................................................................................................................... 116

10.6 Public Availability ..................................................................................................................................................... 116

10.7 Notification to Public Utilities Commission ............................................................................................................... 117

10.8 Plan Implementation ................................................................................................................................................ 117

10.9 Amending an Adopted UWMP or WSCP ................................................................................................................. 117 11 REFERENCES ................................................................................................................................................................ 118 APPENDIX A – UWMP CHECKLIST ..................................................................................................................................... 124 APPENDIX B – NOTICE OF INTENT TO UPDATE UWMP .................................................................................................. 137 APPENDIX C – NOTICE OF PUBLIC HEARING .................................................................................................................. 138 APPENDIX D – WATER SHORTAGE CONTINGENCY PLAN ............................................................................................. 139 APPENDIX E – MARCH 11, 2026, ATTACHMENT B: 2025 UWMP WHOLESALE CUSTOMER DRY YEAR ALLOCATIONS ........................................................................................................................................................................................ 140 APPENDIX F – SUPPLY RELIABILITY LETTER (DATED MARCH 11, 2026) ...................................................................... 154 APPENDIX G – ADOPTION RESOLUTION .......................................................................................................................... 168 APPENDIX H – DOCUMENTATION OF 2025 UWMP AND WSCP SUBMITTALS .............................................................. 169

Page 92 of 444 ends

City of Milpitas 2025 Urban Water Management Plan DRAFT 4

LIST OF FIGURES
Figure 3-1. Potable Water Service Area Map ........................................................................................................ 21 Figure 3-2. Public Water System(s) ....................................................................................................................... 22 Figure 3-3. City of Milpitas Recycled Water Distribution System ......................................................................... 23 Figure 3-4. Climate Characteristics ....................................................................................................................... 24 Figure 4-1. Bay Area Historical and Projected Mean Maximum Temperatures ................................................... 40 Figure 6-1. City of Milpitas Water Sources – SFPUC Regional Water System Map............................................... 47 Figure 6-2. City of Milpitas Water Sources – Valley Water Supply System Map .................................................. 49 Figure 6-3. City of Milpitas Groundwater Resources ............................................................................................ 52 Figure 6-4. Location and Capacity of Emergency Groundwater Wells at Buildout ............................................... 53 Figure 6-5. Recycled Water System....................................................................................................................... 56 Figure 7-1. Share of Available Water – SFPUC and Wholesale Customers ........................................................... 74 Figure 8-1. Water Shortage Contingency Plan Flow of Information ..................................................................... 92

Page 93 of 444 ends

City of Milpitas 2025 Urban Water Management Plan DRAFT 5

LIST OF TABLES
Table 2-1. Public Water Systems ........................................................................................................................... 15 Table 2-2. Plan Identification Type........................................................................................................................ 16 Table 2-3. Supplier Identification .......................................................................................................................... 17 Table 2-4. Water Supplier Information Exchange ................................................................................................. 17 Table 3-1. Retail Population – Current and Projected .......................................................................................... 27 Table 4-1. Demands for Potable and Non-Potable Water – Actual ...................................................................... 33 Table 4-2. Demands for Potable and Non-Potable Water – Projected ................................................................. 35 Table 4-3. Inclusion in Water Use Projections ...................................................................................................... 36 Table 4-4. Passive Water Savings Projections ....................................................................................................... 36 Table 4-5. Water Loss Audit Reporting ................................................................................................................. 38 Table 4-6. Progress Towards 2028 Water Loss Standard ...................................................................................... 39 Table 4-7. Average Annual Maximum Temperature Increases in 2050 (Relative to 2025)* ................................ 41 Table 5-1. SB X7-7 2020 Target Progress .............................................................................................................. 44 Table 5-2. FY ‘24/’25 Actual Use Compared to Urban Water Use Objective ........................................................ 45 Table 6-1. Groundwater Volume Pumped ............................................................................................................ 53 Table 6-2. Wastewater Collected Within Service Area in 2025 ............................................................................ 57 Table 6-3. Wastewater Treatment and Outcomes Within Service Area in 2025 .................................................. 57 Table 6-4. Recycled Water Direct Beneficial Uses Within Service Area ................................................................ 58 Table 6-5. 2020 UWMP Recycled Water Use Projection Compared to 2025 Actual ............................................ 59 Table 6-6. Methods to Encourage Future Recycled Water Use ............................................................................ 59 Table 6-7. Expected Future Water Supply Projects or Programs .......................................................................... 61 Table 6-8. Water Supplies – 2025 Actual .............................................................................................................. 62 Table 6-9. Water Supplies – Projected .................................................................................................................. 63 Table 7-1. Basis of Water Year Data (Reliability Assessment)............................................................................... 67 Table 7-2. Normal Year Supply and Use Comparison ........................................................................................... 81 Table 7-3. Single Dry Year Supply and Demand Comparison, with Bay-Delta Plan .............................................. 82 Table 7-4. Multiple Dry Years Supply and Use Comparison, with Bay-Delta Plan ................................................ 83 Table 7-5. Five-year Drought Risk Assessment – With Bay-Delta Plan ................................................................. 90 Table 8-1. Water Shortage Contingency Plan Levels ............................................................................................ 94 Table 8-2. Supply Augmentation and Other Actions............................................................................................. 96 Table 8-3. Demand Reduction Actions .................................................................................................................. 97 Table 9-1. Programs to Assist in Meeting Water Use Objectives ....................................................................... 109 Table 10-1. Notification to Cities and Counties .................................................................................................. 111

Page 94 of 444 ends

City of Milpitas 2025 Urban Water Management Plan DRAFT 6

L IST OF ABBREVIATIONS AND ACRONYMS
AB Assembly Bill
ABAG Association of Bay Area Governments
ACWD Alameda County Water District
AF acre-feet
AFY acre-feet per year
AMI Advanced Metering Infrastructure
AWS Alternative Water Supply
AWWA American Water Works Association
BART Bay Area Rapid Transit
BAWSCA

Bay Area Water Supply & Conservation
Agency
BCDC San Francisco Bay Conservation and
Development Commission
BMP Best Management Practices
CBSM Community-Based Social Marketing
CCF hundred cubic feet
CCR California Code of Regulations
CalWEP California Water Efficiency Partnership
CII Commercial, Industrial and
Institutional
CIMIS California Irrigation Management
Information System
CIP Capital Improvement Program
CNRA California Natural Resources Agency
CPUC California Public Utilities Commission
CUWCC California Urban Water Conservation
Council
CVP Central Valley Project
Demand
Study
2025 BAWSCA Regional Water
Demand and Conservation Projections
Report
DMM Demand Management Measures
DOF California Department of Finance
DRA Drought Risk Assessment
DWR California Department of Water
Resources
ESME Energy Star Most Efficient
ETo Evapotranspiration
GIS Geographic Information Systems
GPCD gallons per capita per day
gpf gallons per flush
GPSCD gallons per service connection per day
HET High-Efficiency Toilet
HEU High-Efficiency Urinal
IWRP Integrated Water Resources Planning
IPCC Intergovernmental Panel on Climate
Change
ISG Individual Supply Guarantee
kWh kilowatt hour
Legislature California State Legislature
LOS Level of Service
LTVA Long Term Vulnerability Assessment
MG million gallons
MGD million gallons per day
MGSP Milpitas Gateway-Main Street Specific
Plan
MMSP Milpitas Metro Specific Plan
NAICS North American Industry Classification
System
PRSV pre-rinse spray valves
RCP Representative Concentration
Pathways
R-GPCD residential gallons per capita per day
RHNA Regional Housing Needs Allocation
RUWMP Regional Urban Water Management
Plan
RWF
RWS
Regional Wastewater Facility
Regional Water System
SB Senate Bill
SB X7-7 Water Conservation Act of 2009
SBWR City of San Jose South Bay Water
Recycling
SFPUC San Francisco Public Utilities
Commission
SJW San Jose Water
SOI Sphere of Influence
State Water
Board
California State Water Resources
Control Board
SWP State Water Project
TAF thousand acre-feet
UGB Urban Growth Boundary

Page 95 of 444 ends

City of Milpitas 2025 Urban Water Management Plan DRAFT 7 ULFT Ultra-Low Flush Toilet
USA Urban Service Area
UWMP Urban Water Management Plan
UWMP Act Urban Water Management Planning
Act of 1983
UWUO Urban Water Use Objective
WEAP Water Evaluation and Planning
WET Water Education for Teachers
WSA Water Supply Agreement
WSCP Water Shortage Contingency Plan
WSIP Water System Improvement Program
WUE Water Use Efficiency
WWTP Wastewater Treatment Plant

Page 96 of 444 ends

City of Milpitas 2025 Urban Water Management Plan DRAFT 8 1 INTRODUCTION AND LAY DESCRIPTION
This report presents the 202 5 Urban Water Management Plan (UWMP) for the City of Milpitas (“City” or “Milpitas”) service area. This section describes the purpose , organization, and implementation of th e 2025 UWMP and its relationship to supplier eligibility for state funding and compliance with the California Water Code.

1.1 Lay Description
UWMPs are prepared by urban water suppliers every five years and submitted to the California Department of Water Resources (DWR). These plans support the suppliers’ long- term resource planning to ensure adequate water supplies to meet existing and future water needs , to achieve efficient use of available supplies , and to strengthen local drought planning. The requirements for UWMPs are found in California Water Code Sections 10610-106561 and 10608.2 Every urban water supplier that either provides over 3,000 acre -feet of water annually or serves more than 3,000 urban connections is required to submit a UWMP.

A UWMP is a report used for local water conservation planning and implementation purposes. It may also address planning for emergency supply interruptions and coordination with other local planning documents. It is an important water management and planning tool that helps guide government agencies and water supplier managers by connecting land-use planning, water supply planning, and broader local or statewide issues such as climate change. The UWMP also provides a means for water suppliers to share information about their water management practices with customers, the community, and the state.

A UWMP can provide accurate details about other management actions such as the effectiveness of water shortage contingency planning, necessary infrastructure improvements or emergency connections with neighboring suppliers, trends in water supply consistency (water reliability) related to climate change or regulatory conditions, and opportunities to obtain funding for water management projects.

1.2 Urban Water Management Plan Organization
The UWMP is organized as follows:

Chapter 1 – Introduction and Lay Description. This chapter provides a discussion on fundamentals of the UWMP and provides the newly required lay description.

Chapter 2 – Plan Preparation. This chapter provides information on the processes used for developing the UWMP, including efforts in coordination and outreach.

Chapter 3 – System Description. This chapter describes the City ’s water system, including maps of the service area, an explanation of the service area and climate, public water system details and an overview of the City’s organizational structure and history.

Chapter 4 – Customer Water Use. This chapter describes and quantifies the current and projected water uses within the City’s service area.

Chapter 5 – Water Conservation Act of 2009 (SB X7 -7) Baselines, 2020 Targets, and 2025 Reporting. In this chapter, the City details its compliance with the 2020 per capita water conservation mandate, the 2020 per capita target value adopted in the 20 15 UWMP, and the City’s compliance value based upon actual 2020 customer water use. The goal of this chapter is to allow the City to report on its progress toward meeting its

1 Water Code Section 10610-10656 Urban Water Management Planning Act:
http://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=WAT&division=6.&title=&part=2.6.&chapter=& article=
2 Water Code Section 10608 (Sustainable Water Use and Demand Reduction) . http://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml

Page 97 of 444 ends

City of Milpitas 2025 Urban Water Management Plan DRAFT 9 urban water-use targets in its UWMP, pursuant to Water Code Section 10608.40. Suppliers that did not meet their 2020 target are required to compare their 2025 water use to the 2020 target.

Chapter 6 – System Supplies. In this chapter, the City describes and quantifies current and projected potable and non-potable water supplies as well as each supply source and its quantified supply availability.

Chapter 7 – Water System Reliability and Drought Risk Assessment . This chapter describes the City’s water system reliability through a 20-year planning horizon for a normal year, single dry year, and five consecutive dry years. This chapter also includes the Drought Risk Assessment (DRA). The water system reliability differs from the DRA by allowing a different basis for characterizing the five consecutive dry years.

Chapter 8 – Water Shortage Contingency Planning. This chapter provides the City’s structured plan for dealing with water shortages, incorporating prescriptive information and standardized action levels, and implementation actions during a catastrophic supply interruption.

Chapter 9 – Demand Management Measures. This chapter communicates the City’s efforts to promote conservation, reduce water supply demand, and implement several demand management measures.

Chapter 10 – Plan Adoption, Submittal, and Implementation. This chapter documents the steps taken by the City to make publicly available, adopt, and submit its UWMP in accordance with the Water Code. This chapter also describes the City’s plan to implement the UWMP.

Appendices – Several appendices are included to support the main chapters of this planning document.

1.3 UWMPs in Relation to Other Efforts
General Plan – The Milpitas 2040 General Plan was adopted on March 9, 2021 (De Novo, 2021).

Water Master Plan – The City’s Water Master Plan was adopted August 9, 2022 (West Yost, 2022).

Climate Action Plan – The City’s Climate Action Plan was adopted May 7, 2013 (PMC, 2013). An update was adopted on August 9, 2022 (Ascent, Kearns & West, 2022).

Metro Specific Plan – The City’s Metro Specific Plan was adopted on February 7, 2023 (Urban Field, 2023).

Draft Gateway-Main Street Specific Plan – The City’s draft Gateway-Main Street Specific Plan was completed in April 2025 (Ascent, 2025).

Regional Water Demand and Conservation Projections Study – Bay Area Water Supply & Conservation Agency BAWSCA’s regional water demand projection study was completed on December 8, 2025.

Annual Water Loss Audit – The City completed, validated, and submitted its annual water loss audit in December 2025.

1.4 Urban Water Use Objective Annual Report
The City completed and submitted its annual Urban Water Use Objective (UWUO) report in December 2025.

1.5 UWMPs and Grant or Loan Eligibility
For a water supplier to be eligible for any DWR water grant or loan, the supplier must maintain a current UWMP confirmed to address California Water Code requirements throughout the term of a grant or loan administered by DWR. A UWMP may also be required for other state funding depending on specific funding guidelines.

Page 98 of 444 ends

City of Milpitas 2025 Urban Water Management Plan DRAFT 10

1.6 Demonstration of Consistency with Delta Plan for Participants in Covered Actions The Delta Plan is not mentioned in the San Francisco Public Utilities Commission (SFPUC) UWMP as SFPUC does not receive water from the California State Water Project (SWP) or the Central Valley Project (CVP).

1.7 Background and Purpose
This UWMP is the legal and technical water management foundation for supplies throughout California. A well- constructed UWMP can save time and money by providing the City UWMP staff, the public, and elected officials with an understanding of past, existing, and future water conditions and management. The UWMP integrates local and regional land-use planning, regional water supply, infrastructure, demand management projects, and statewide issues such as climate change and regulatory revisions. For this 2025 UWMP, the City has gathered Valley Water Standard Text
Valley Water operates a complex and interconnected water supply system to conjunctively manage supplies from surface water (imported and local) and groundwater to meet countywide demand.

As a retailer in Santa Clara County that uses groundwater and treated surface water, the City relies on Valley Water activities to maintain sustainable supplies, including managed groundwater recharge and in -lieu groundwater recharge (e.g., treated surface water deliveries, demand management programs, and SFPUC supply).

Valley Water’s conjunctive management of groundwater and surface water makes it very difficult to demonstrate reduced Delta reliance at a retailer level:
• Valley Water uses water from the State Water Project (SWP), Central Valley Project (CVP), and local watershed runoff to meet groundwater recharge and water treatment plant needs, which in turn produce water for use by retailers and other users. The interconnected nature of the groundwater basins and blended use of sources in Valley Water infrastructure, such as reservoirs and pipelines, make it infeasible to quantify imported water use at the retailer level. • Valley Water manages most of the water conservation programs for the County with the support of retailers. Retailers support the conservation programs through water rates and cost share agreements.
• Valley Water and local retailers have recycled and purified water goals for the future. Future potable reuse would be added to surface supplies and may augment groundwater supplies. • Valley Water projects an increased use of supplies captured locally, which can contribute to reduced reliance on the Delta. G iven Valley Water’s conjunctive water management, these reductions cannot be allocated to individual retailers.

Valley Water, with the support of all retailers including the City of Milpitas, has made significant investments in demand management and local supplies to reduce Santa Clara County’s, and thus the City’s, reliance on the Delta. These investments include:
• Conservation and demand management
• Recycled and purified water
• Dam improvements/seismic retrofits to lift storage restrictions on local reservoirs • Regional collaborations to increase self-reliance
Through careful management and conjunctive use of local surface water and groundwater supplies, as well as increasing conservation and use of recycled and purified water, Santa Clara County and the City of Milpitas are reducing reliance on the Delta.

Page 99 of 444 ends

City of Milpitas 2025 Urban Water Management Plan DRAFT 11 and synthesized water -related information from numerous sources into a plan with local, regional, and statewide practical utility.

Chapter 1 introduces the UWMP, its legislative history, legal requirements and amendments, focus, importance, and purpose. Additionally, in this chapter the City describes its process for integrating information from other documents and its coordination with local and regional agencies. The intent of UWMPs is to provide DWR and the public with information on present and future water sources and demands and to provide an assessment of the City’s water resource needs.

This UWMP provides the City with a reliable water management action plan that can be referenced as conditions change and management decisions arise. It also demonstrates the reliability of the City’s water supplies and how that reliability may affect local growth and the economy.

Additionally, the UWMP provides DWR, the California State Water Resources Control Board (State Water Board) and the California State Legislature (Legislature) with information on the City’s water reliability to help construct a statewide picture of water reliability . The UWMP allows the City to improve water reliability assessments, drought risk assessments, and the evaluation of local, regional, and statewide water planning and management issues.

The UWMP provides the City with the opportunity to consider additional options for managing water assets to enhance the City ’s long -term water reliability and other management objectives. A careful accounting of supplies, uses, and reliability can inform actions to retain conserved water assets or leverag e those assets for environmental improvements or financial benefit. The more detailed and reliable the accounting is, the better the City can determine whether a water suppl y s urplus or shortage may exist in any given situation. This information can allow the City to make sound decisions regarding asset administration and infrastructure planning to help mitigate long -term water management issues attributable to climate change, regulatory change, and local water quality conditions.

For example, when surplus water is available under certain conditions, these water assets can be used for other purposes, such as supporting instream flow s and habitat enhancement or providing emergency supplies to neighboring urban purveyors, thereby stabilizing the environment and improving regional water reliability. In short, the City has prepared this UWMP to provide practical and effective water management guidance for its staff, stakeholders, customers, community, and the State of California.

Specifically, the 202 5 UWMP must provide water supply planning for a 20 -year planning period in five -year increments, identify and quantify adequate water supplies for existing and future demands during normal, dry and drought years, and assure efficient use of urban water supplies. This 2025 UWMP addresses all Water Code requirements for such a plan, as shown in the completed DWR UWMP checklist provided in Appendix A.

Thoughtful urban water management planning provides the City with the opportunity to integrate supplies and demands in a balanced and methodical planning framework that addresses short -term and long- term water planning conditions.

This 2025 UWMP will:
• Assess changes in natural hydrology, climate, and groundwater conditions. • Anticipate the implications of regional, state, and federal regulations. • Understand supply conditions and water use variability. • Identify regional constraints on, or opportunities for, shared water resources. • Integrate local land-use changes, development, plans, and population growth. • Prepare for water shortages and unforeseen calamities. • Anticipate infrastructure improvements.

Page 100 of 444 ends

City of Milpitas 2025 Urban Water Management Plan DRAFT 12 • Recognize project funding needs and opportunities.

This UWMP will address the following water-planning fundamentals:
• Preparing a detailed look at current and future water use, including assessing and verifying available baseline data and examining long- term planning documents such as municipalities’ General Plans and Specific Plans.
• Analyzing potable and non -potable water supplies, including reviewing water rights and contracts, assessing water deliveries, identifying restrictions on water availability under certain regulatory and hydrological conditions, and evaluating opportunities or limitations described in documentation for each water supply source.
• Analyzing water supply reliability by integrating the water use analyses with the water supply analyses to evaluate service reliability under normal conditions, a single dry-year, and five consecutive dry years through at least 2050.
• Preparing a realistic DRA by including integrated water supplies and projected water use in a hypothetical five-year drought condition.
• Developing an effective Water Shortage Contingency Plan (WSCP) that specifies opportunities to reduce demand and augment supplies under numerous and potentially unpredictable water shortage conditions.

Furthermore, this UWMP allows the City to reflect short-term and long-term land-use planning assumptions and goals, account for specific plan and infill development projects during the UWMP planning period, address the dynamic nature of water supplies and demands through water -shortage contingency planning, and inform the state and the City’s customers of its water management practices.

Lastly, changes in use patterns, such as those associated with the stay -at-home orders during the 2020 pandemic, can alter urban water use patterns and affect future water conservation accounting and analysis.

Water data at the time of this report could influence evaluation of near- term and long- term management considerations. Within this UWMP, the City describes such changes and the ir potential effects on current and projected water use.

1.8 Urban Water Management Planning and the California Water Code In 1983, the California Legislature enacted the Urban Water Management Planning Act 3 (UWMP Act). The law required an urban water supplier4 to adopt a UWMP every five years, demonstrating water supply reliability in normal, single dry, and multiple dry years. The original UWMP Act also required DWR to provide a report to the Legislature on the status of water supply planning in California.

Since the UWMP Act was passed, it has undergone significant expansion and revision including from the previous 2020 UWMP Guidebook (see details following). Prolonged droughts, groundwater overdraft, regulatory revisions, and changing climatic conditions affect not only a Supplier’s water reliability determinations but also a broader statewide picture of water reliability as overseen by DWR, the State Water Board, and the Legislature.

Accordingly, the UWMP Act has developed to include addressing changing conditions as it guides California’s water resources management.

3 California Water Code Division 6 Part 2.6 §§10610–10656. https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?division=6.&part=2.6.&lawCode=WAT 4 A “Supplier” is defined as an entity providing water for municipal purposes to more than 3,000 customers or serving more than 3,000 acre-feet annually.

Page 101 of 444 ends

Milpitas City CouncilJune 9, 2026

Milpitas City Council
June 9, 2026