October 6, 2026 Milpitas City Council Agenda Page 1
JOINT MEETING OF THE MILPITAS
CITY COUNCIL AND HOUSING AUTHORITY
AGENDA
TUESDAY, OCTOBER 6, 2026
CITY COUNCIL CHAMBER, 455 E. CALAVERAS BLVD, MILPITAS, CA 6:00 PM (CLOSED SESSION)
7:00 PM (PUBLIC BUSINESS)
For assistance in the following languages, you may call:
Đối với Việt Nam, gọi 408-586-2400
Para sa Tagalog, tumawag sa 408-586-3051
Para español, llame 408-586-3072
* To access written translation during the meeting, scan the QR Code.
The City Council meeting is held in the City Council Chamber at City Hall, 455 E. Calaveras Blvd., Milpitas and via teleconference/Zoom webinar.
You may watch the Council meeting without providing public comment by accessing it via links here.
Meeting shall be livestreamed - Go to:
Facebook: https://www.facebook.com/CityofMilpitas/
YouTube: https://www.milpitas.gov/youtube
Web Streaming: https://www.milpitas.gov/webstreaming
PUBLIC COMMENT INSTRUCTIONS
Members of the public may provide oral public comment in person during the City Council meeting or remotely via Zoom.
Individual speakers are generally limited to three (3) minutes or less, as determined by the Mayor. Members of the public may provide one comment per agenda item and one comment during General Public Comment. Written comments may be submitted by email to [email protected]. To participate via Zoom, please register at:
https://ci-milpitas-ca-gov.zoom.us/webinar/register/WN_1n1R6SB2S6miC6JyOcU0ZQ NOTE: If a member of the public wishes to share any presentation materials for Council consideration, they must be submitted to the Clerk’s Office by email to [email protected] by 12:00 p.m. on the day of the meeting. No presentations will be accepted in person in the Council Chambers.
For complete information about attending meetings, providing public comment, remote participation, language access services, accessibility accommodations, and viewing options, visit: https://www.milpitas.gov/1443/Participating-in-City-CouncilMeetings
MILPITAS CITY COUNCIL CODE OF CONDUCT
• Be respectful and courteous (words, tone, and body language). • Model civility.
• Avoid surprises.
• Praise publicly and criticize privately.
• Focus on the issue, not the person.
• Use electronic devices appropriately while on the Council dais. • Disclose conflicts of interest and affiliations related to agenda items. • Separate governing from campaigning.
• The Council speaks with one voice after making policy on issues. • Respect the line between policy and administration.
• Council will hold one another accountable to comply with this Code of Conduct.
October 6, 2026 Milpitas City Council Agenda Page 2
CALL MEETING TO ORDER by Mayor and ROLL CALL by City Clerk (6:00 PM)
ADJOURN TO CLOSED SESSION
(a) CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency’s Designated Representative(s): Rick Bolanos, Liebert Cassidy Whitmore Employee Organization(s): Professional and Technical Employees, Mid-Management and Confidential Employees, Milpitas Employees Association, International Association of Firefighters, Milpitas Police Officers Association, Unrepresented Employees CLOSED SESSION ANNOUNCEMENT:
Report on action taken in Closed Session, if required per Government Code Section 54957.1, including the vote or abstention of each member present.
PLEDGE OF ALLEGIANCE
INVOCATION (Vice Mayor Barbadillo)
PRESENTATIONS
● Fire Prevention Week - October 4-10, 2026 (Proclamation) ● Indigenous Peoples' Day - October 12, 2026 (Proclamation) ● Hindu American Awareness and Appreciation Month (Proclamation) ● California Clean Air Day - October 7, 2026 (Proclamation)
PUBLIC FORUM
Members of the public are invited to speak on any item that does not appear on today’s agenda. Comments will be limited to three minutes or less at the Mayor’s discretion. When called to speak, you are encouraged to state your name for the record.
As an item not listed on the agenda, no action can be taken, however the City Council may instruct the City Manager to place the item on a future meeting agenda.
ANNOUNCEMENT OF CONFLICT OF INTEREST AND CAMPAIGN CONTRIBUTIONS
READING OF THE CITY COUNCIL CODE OF CONDUCT
APPROVAL OF AGENDA
CONSENT CALENDAR
Consent calendar items are considered to be routine and will be considered for adoption by one motion. There will be no separate discussion of these items unless a City Councilmember, member of the audience or staff requests the Council to remove an item from (or be added to) the consent calendar. Any person desiring to speak on any item on the consent calendar should ask to have that item removed from the consent calendar.
C1. Receive City Council Calendar of Meetings (Staff Contact: Suzanne Guzzetta, City Clerk, 408- 586-3001)
Recommendation: Receive City Council Calendar of Meetings for October 2026.
C2. Approve City Council Meeting Minutes (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586- 3001)
Recommendation: Approve City Council Meeting minutes of September 15, 2026.
October 6, 2026 Milpitas City Council Agenda Page 3
C3. Receive the Preview List of Anticipated Items for the Next Regular City Council Meeting (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Recommendation: Receive the list of anticipated agenda items for the next regular City Council meeting.
C4. Receive and Review the List of Agenda Items Requested by City Councilmembers (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001)
Recommendation: Receive the list of items that have been requested by City Councilmembers and received consensus in previous meetings to date.
C5. Consider Recommendations from Mayor Montano for Appointments to City Commissions (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3005)
Recommendation: Receive Mayor Montano's recommendations and approve and confirm recommendations for appointments to City Commissions.
C6. Accept FY2025-26 Annual Report and Approve FY2026-27 Commission Work Plans for Eight Commissions (Staff Contact: Suzanne Guzzetta, City Clerk, 408-586-3001) Recommendation: (1) Accept the FY2025-26 Commission Annual Report; and (2) Approve FY2026-27 Work Plans for: (a) Arts Commission; (b) Economic Development and Trade Commission; (c) Library and Education Advisory Commission; (d) Parks, Recreation and Cultural Resources Commission; (e) Senior Advisory Commission; (f) Technology Commission; (g) Veterans Commission; and (h) Youth Advisory Commission.
C7. Adopt a Resolution Delegating Authority to the City Manager to Take Emergency Action and to Let Emergency Contracts Without Giving Notice Soliciting Competitive Bids (Staff Contact:
Scott Transou, Assistant City Manager, 408-586-3012)
Recommendation: Rescind Resolution No. 9134 and adopt a new resolution delegating emergency contracting and remedial action authority under Public Contract Code Sections 22035 and 22050(b)(1) to the City Manager in his/her capacity as Director of Emergency Services, as established by MMC Section V-1-4.01.
C8. Authorize the City Manager, or Designee, to Negotiate and Execute Purchase Orders for the Purchase of Vehicles, including Outfitting, from Various Vendors within Appropriated Budget (Staff Contact: Luz Cofresí-Howe, Finance Director, 408-586-3111; and Christian Di Renzo, Public Works Director, 408-586-2602)
Recommendation: Authorize the City Manager, or designee, to negotiate and execute purchase orders with various vendors using informal bids or cooperative purchasing agreements pursuant to Milpitas Municipal Code Sections I-2-3.03(d) and I-2-3.05 as required for the purchase of City vehicles, including outfitting, for a total combined amount not to exceed $2,411,029 as previously appropriated by City Council, and designate this procurement approach as in the best interest of the City.
C9. Authorize the City Manager, or Designee, to Negotiate and Execute an Amendment to the Software License and Professional Services Agreement with OpenGov, Inc. for Budget and Planning Software and Expert Services (Staff Contact: Luz Cofresí-Howe, Finance Director, 408- 586-3111)
Recommendation: Authorize the City Manager, or designee, to negotiate and execute an amendment to the Software License and Professional Services Agreement with OpenGov, Inc. for Budget and Planning Software and Expert Services to extend the Agreement for an additional five years through October 6, 2026 Milpitas City Council Agenda Page 4
October 15, 2031, and add $609,401 for a revised not-to-exceed amount of $782,282, subject to appropriation by the City Council through the annual budget adoption process.
C10. Adopt a Resolution to Accept the Improvements and Authorize the City Engineer to File a Notice of Completion and Issue a Notice of Final Acceptance for Calaveras Median Beautification Project (Staff Contact: Christian Di Renzo, Public Works Director, 408-586-2602; and Michael Silveira, City Engineer, 408-586-3303)
Recommendation: Adopt a resolution to accept the improvements for Calaveras Median Beautification Project, CIP No. 3468, and authorize the City Engineer to file a Notice of Completion and issue a Notice of Final Acceptance after the one-year warranty period.
C11. Approve and Authorize the City Manager, or Designee, to Execute an Amendment to the Funding Agreement with Santa Clara Valley Transportation Authority for the Calaveras Boulevard Widening Project (Staff Contact: Christian Di Renzo, Public Works Director, 408-586- 2602; and Michael Silveira, City Engineer, 408-586-3303) Recommendation: Approve and authorize the City Manager, or designee, to execute Amendment No. 2 to the Funding Agreement between the City of Milpitas and the Santa Clara Valley Transportation Authority for the Calaveras Boulevard Widening Project, CIP No. 4258, to reinstate the agreement effective July 1, 2026, and extend the term through December 31, 2029, at no additional cost to the City.
C12. Adopt a Resolution to Accept the Improvements and Authorize the City Engineer to File a Notice of Completion and Issue a Notice of Final Acceptance for Police Department Locker Room Renovation Project (Staff Contact: Christian Di Renzo, Public Works Director, 408-586- 2602; and Michael Silveira, City Engineer, 408-586-3303) Recommendation: Adopt a resolution to accept the improvements for Police Department Locker Room Renovation Project, CIP No. 3406, and authorize the City Engineer to file a Notice of Completion and issue a Notice of Final Acceptance after the one-year warranty period.
C13. Consider a Fee Waiver Request from PRAGNYA and a Donation Request from Korean Language and Culture Foundation (Staff Contact: Renée Lorentzen, Director of Recreation and Community Services, 408-586-3409)
Recommendation: Approve a Fee Waiver of $1,500 for the PRAGNYA Inclusive Dandiya at the Milpitas Senior Center on October 17, 2026, and approve a donation of $500 for the Korean Language and Culture Foundation event, 583rd Korean Alphabet Day Celebration, held at the Milpitas Public Library on October 4, 2026.
COMMUNITY SERVICES AND SUSTAINABLE INFRASTRUCTURE
14. Approve an Update to the City Council Mural Program Policy (Staff Contact: Renee Lorentzen, Director of Recreation and Community Services, 408-586-3409) Recommendation: Approve the updated City Council Mural Program Policy.
LEADERSHIP AND SUPPORT SERVICES
15. Authorize the Executive Director to Exercise Remedies Under the Disposition and Development Agreement with Senior Lifestyles, LLC and Prepare for Disposition a Parcel of Land Located at 1504 S. Main Street (Staff Contact: Scott Transou, Assistant City Manager, 408-586-3012; and Christian M. Curtis, City Attorney, 408-586-3040)
October 6, 2026 Milpitas City Council Agenda Page 5
Recommendation: Authorize the Executive Director to take all necessary actions to prepare the parcel of land located at 1504 S. Main Street (APNs 083-41-004 and 083-41-013) for disposition by the Housing Authority, including (1) exercise of any rights and remedies (including the right to purchase for $1) under the DDA, (2) negotiate a compromise of any outstanding contractual issues and return for Housing Authority Board approval, (3) secure removal of soil temporarily stored on the land, and (4) take such other actions as are necessary, incidental, or appropriate to prepare the property for disposition.
16. Receive Status Report and Provide Direction Regarding Tenancies at 1432-1446 South Main Street, Including the Milpitas Food Pantry, and Disposition of City-Owned Property at 1452-1466 South Main Street and 1474-1488 South Main Street (Staff Contacts: Scott Transou, Assistant City Manager, 408-586-3012; and Jeannie Young, Senior Special Projects Associate, 408-586- 3007)
Recommendation: Receive status report and provide direction regarding tenancies at 1432-1446 South Main Street (APN 083-41-001) and disposition of City-owned Property at 1452-1466 South Main Street (APN 083-41-002) and 1474-1488 South Main Street (APN 083-41-003).
ANNOUNCEMENTS AND FUTURE AGENDA ITEMS
Members of the City Council or City Manager may make brief announcements at this time. Members of the City Council may also suggest future agenda items. For future agenda items, the City Council shall not debate the topic or engage in discussion but shall simply state a “yes” or “no” as whether to move the item forward. If a majority of the City Council agrees to move the item forward, the City Manager shall place the item on a future agenda.
ADJOURNMENT
KNOW YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions and other City agencies exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and City operations are open to the people’s review. For more information on your rights under the Open Government Ordinance or to report a violation, contact the City Attorney’s office at Milpitas City Hall, 455 E. Calaveras Blvd., Milpitas, CA 95035 e-mail: [email protected] / Phone: 408-586-3040
The Open Government Ordinance is codified in the Milpitas Municipal Code as Title I Chapter 310 and is available online at the City’s website www.milpitas.gov by selecting the Milpitas Municipal Code link.
Materials related to an item on this agenda submitted to the City Council after initial distribution of the agenda packet are available for public inspection at the City Clerk’s office at Milpitas City Hall, 3rd floor 455 E. Calaveras Blvd., Milpitas and on City website. City Council agendas and related materials can be viewed online: www.milpitas.gov/government/council/agenda_minutes.asp (select meeting date)
APPLY TO SERVE ON A CITY COMMISSION
Commission application forms are available online at www.milpitas.gov or at Milpitas City Hall.
Contact the City Clerk’s Office at 408-586-3001 for more information.
If you need assistance, per the Americans with Disabilities Act, for any City of Milpitas public meeting, please call the City Clerk at 408-586-3005 or send an e-mail to [email protected] prior to the meeting. Larger font agendas are available upon request.