City Council Minutes 1 June 13, 2023
MISSION VIEJO MINUTES
City Council, Community Development Financing Authority, Successor Agency of the Community Development Agency,
Housing Authority, and Library Board of Trustees*
June 13, 2023
A Regular Meeting of the City Council, the Community Development Financing Authority, the Successor Agency of the Community Development Agency, the Housing Authority, and the Library Board of Trustees of the City of Mission Viejo, California, was called to order by Mayor Goodell at 5:00 p.m., on June 13, 2023, at 200 Civic Center, Mission Viejo, California.
A complete copy of the agenda for the meeting containing all items as shown he rein was posted by 5:00 p.m. on June 8, 2023, on the outdoor bulletin board at City Hall. A copy was also posted at the Montanoso Recreation and Fitness Center, 25800 Montanoso Drive and Norman P. Murray Community and Senior Center, 24932 Veterans Way.
*All Board and Agency memberships are reflected in the title "Council Member."
Present: Council Member Bucknum
Council Member Ruesch
Council Member Vasquez
Mayor Pro Tem Kelley
Mayor Goodell
Absent: None
Staff Present: Dennis Wilberg, City Manager
Keith Rattay, Assistant City Manager
Cheryl Dyas, Director of Administrative Services
William P. Curley III, City Attorney
Kimberly Schmitt, City Clerk
Renata Winter, Assistant City Clerk
CLOSED SESSION
CS1. Labor Negotiations - The Council Will Provide Direction to its Labor Negotiator Pursuant to Government Code Section 54957 and 54957 .6. The Parties to the Negotiations Are the City and City’s Unrepresented Employees. The City’s Negotiator is Dennis Wilberg.
RECESS TO CLOSED SESSION AND RECONVENE
At the hour of 5:01 pm, Mayor Goodell recessed to Closed Session. The City Council reconvened at 6:00 pm with all five City Council Members.
City Council Minutes 2 June 13, 2023
REPORT OF CLOSED SESSION
Assistant City Attorney John Harper announced that there was one closed session item but there was no reportable action.
INVOCATION: Bishop Dunn of The Church of Jesus Christ of Latter-day Saints
PLEDGE OF ALLEGIANCE: Council Member Ruesch
PRESENTATIONS
P1. Presentation by City of Hope Orange County
Received presentation from Director of Strategic Initiatives Alana Gebhart.
MAYOR’S, COMMISSION, COMMITTEE REPORTS AND ACTIONS (taken out of order)
29. Orange County Transportation Authority (OCTA) Report Received report from Capital Projects Outreach Section Manager Chris Boucly.
PUBLIC COMMENTS
Sara Mehrmand, Trabuco Canyon: Spoke in favor of Item 18 regarding the fencing at Napoli Park and outlined her reasons why this is a good idea.
Adam Chrisape, Rancho Santa Margarita: Introduced himself as a representative on behalf of Assemblywoman Kate Sanchez and spoke on various upcoming events she will be holding.
Stacy Holmes, MV : Stated that he attended and learned a lot from the photographic and historic presentation from the Heritage Committee. He pointed out a couple of Commissioner Breton’s presentation points regarding population increases through the years and the goals of the Mission Viejo Company to attract buyers from all social strata, economic backgrounds and walks of life. He asked that the City Council honor our history as we put together the Housing Element.
Cathy Palmer, MV: She raised concerns that two individuals that have spoken on the record regarding the Core Vision Plan did not identify their relationship with the City. She voiced that she supports the Core Vision Plan if it was a mixed-use development and questioned the new commercial development on Alicia Parkway by Target that should be watched closely for the success or failure for franchises in order to generate tax revenue.
Lori Young, MV: Stated that she attended the rally on the corner of Marguerite and La Paz the first Saturday of June to celebrate Pride Month and to show her support for the LGBTQ+ community.
She thanked Council Member Vasquez for stopping by an showing her support.
City Council Minutes 3 June 13, 2023
CONSENT CALENDAR
Item #18 was removed from the Consent Calendar for separate consideration.
Motion made by Council Member Bucknum, seconded by Mayor Pro Tem Kelley, to approve the Consent Calendar as outlined below.
On roll call, said motion carried by the following vote:
AYES: Bucknum, Goodell, Kelley, Ruesch, and Vasquez
NOES: None
ABSENT: None
1. City Council Minutes
Approved the Minutes for the regular City Council meeting of May 23, 2023, as presented.
2. General Check Register Dated May 12, 2023 in the Amount of $686,938.19 Ratified the accompanying check register.
3. General Check Register Dated May 19, 2023 in the Amount of $963,860.59 Ratified the accompanying check register.
4. General Check Register Dated May 26, 2023 in the Amount of $1,633,024.41 Ratified the accompanying check register.
5. Golf Check Register Dated May 12, 2023 in the Amount of $23,531.96 Ratified the accompanying check register.
6. Golf Check Register Dated May 19, 2023 in the Amount of $4,630.67 Ratified the accompanying check register.
7. Golf Check Register Dated May 26, 2023 in the Amount of $78,597.20 Ratified the accompanying check register.
8. City Treasurer’s Monthly Report for April 2023
Received and filed.
City Council Minutes 4 June 13, 2023
9. Successor Agency of the Community Development Agency Treasurer’s Monthly Report for April 2023
Received and filed.
10. Mission Viejo Community Development Financing Authority (MVCDFA) Treasurer’s Monthly Report for April 2023
Received and filed.
11. Mission Viejo Housing Authority (MVHA) Treasurer’s Monthly Report for April 2023 Received and filed.
12. Purchase of Two Replacement Servers for City Data Center
Approved purchase order to Dell Marketing LP in amount not to exceed $40,578.33 for purchase of two PowerEdge R760 servers for the City's primary datacenter.
13. Professional Services Agreement for Printing and Related Services for the "Mission Viejo Life" Publication
(1) Approved the Professional Services Agreement with Advantage Inc. (A23-25) for printing and related services for up to eight issues of Mission Viejo Life in the amount of $174,667.92 for the period of July 1, 2023, through June 30, 2025; and (2) authorized issuance of a purchase order to Advantage Inc. for the period of July 1, 2023, through June 30, 2024, in an amount not to exceed $86,733.96.
14. 2023 Fourth of July Community Street Faire
Approved the Special Events Permit submitted by the Mission Viejo Activities Committee authorizing the annual Mission Viejo Fourth of July Community Street Faire on Tuesday, July 4, 2023.
15. 2023 Local Traffic Signal Synchronization Plan (LSSP) Update for Measure M2 Funding Eligibility
Adopted Resolution 23-20 Concerning the 2023 Update for the Local Signal Synchronization Plan in order to maintain eligibility for funding through the Orange County Measure M (M2) Program.
City Council Minutes 5 June 13, 2023
16. Maintenance of Traffic Signals and Appurtenance, Interco nnect, Battery Back -Up Systems, Illuminated Street Name Signs, Safety Lights, CCTV Cameras, Speed Feedback Signs and Illuminated Crosswalks-Award of Contract
(1) Awarded the contract for the subject services to Bear Electrical Solutions (BES) (A23-26) for the period July 1, 2023, to June 30, 2025, in the amount of $920,000; and (2) authorized issuance of a purchase order to BES for the period July 1, 2023, to June 30, 2024, in an amount not to exceed $460,000.
17. Annual Weed Abatement Program for Parcels Under One Acre - Year 2023 - Phase 1
(1) Adopted Resolution 23 -21 Declaring that Certain Weeds, Rubbish, Refuse, and Dirt on Parcels Under One Acre Constitute Nuisances; Declaring the Intention of the City Council to Order the Abatement of Said Nuisances; and Fixing a Time and Place for Hearing Protests; (2) instructed the Public Services Department to mail a Notice to Destroy Weeds in accordance with Section 39566 of the Government Code; and (3) instructed the City Clerk to set the Public Hearing for August 22, 2023.
19. Annual Maintenance Program for Electrical and Related Services at All City Facilities
(1) Awarded a contract to David Electric, Inc. (A23 -27) for Annual Routine Electrical and Related Services for the period of July 1, 2023 to June 30, 2025 in an amount not to exceed $438,000.00; and (2) authorized the issuance of a purchase order to David Electric, Inc. for the period July 1, 2023 to June 30, 2024, in amount not to exceed $338,000.00, pending adoption of the Fiscal Year 2023-2025 budget by the City Council.
20. Annual Maintenance Program for Heating, Ventilation and Air -Conditioning Related Services at City Facilities
(1) Awarded a contract to South Coast Mechanical, LLC (A23-28)for Annual Routine HVAC and Related Services for the period of July 1, 2023 to June 30, 2025 in an amount not to exceed $240,000; and (2) authorized the issuance of a purchase order to South Coast Mechanical, LLC for the period July 1, 2023 to June 30, 2024, in amount not to exceed $120,000.00, pendi ng adoption of the Fiscal Year 2023-2025 budget by the City Council.
21. Annual Routine Janitorial and Related Services at City Facilities
(1) Approved Tenth Amendment to the existing maintenance contract with Alliance Building Maintenance, LLC for the subject services for the period of July 1, 2023 through June 30, 2025 in the amount of $1,446,794.00; and (2) authorized issuance of a purchase order to Alliance Building Maintenance, LLC for the period of July 1, 2023 through June 30, 2024, in an amount not to exceed $723,397.00 pending adoption of the 2023-2025 budget by City Council.
City Council Minutes 6 June 13, 2023
22. Annual Routine Janitorial Supplies at City Facilities
Authorized staff to issue a purchase order to Waxie Sanitary Supply for Janitorial Supplies at City Facilities for the period of July 1, 2023 to May 31, 2024 in the amount of $140,000.00, pending adoption of the Fiscal Year 2023-2025 budget by the City Council.
23. Animal Services Service Agreement with the City of Laguna Niguel
Approved the Agreement for Animal Control and Shelter Services with the City of Laguna Niguel (A23-29).
24. Animal Services Service Agreement with the City of Aliso Viejo
Approved the Agreement for Animal Control and Shelter Services with the City of Aliso Viejo (A23-30).
ITEMS REMOVED FROM THE CONSENT CALENDAR
18. General Fence Maintenance - Installation of Fencing at Napoli Park
Director of Public Services Jerry Hill presented the staff report.
Mayor Pro Tem Kelley suggested that this item be postponed until an outreach has been conducted with other schools in the City that are next to city parks.
Motion made by Council Member Bucknum, seconded by Council Member Vasquez, (1) approve Second Amendment to JM Justus Fence Company (A23-31B) for the subject services for the period of May 23, 2023 through September 30, 2023 to increase the contract by an amount not to exceed $75,000.00, (2) authorize issuance of a Change Order to JM Justus Fence Company in the amount not to exceed $75,000.00, and (3) to fence only the three sides where the slopes are located and to look at other parks that are adjacent to schools.
On roll call, said motion carried by the following vote:
AYES: Bucknum, Goodell, Kelley, Ruesch, and Vasquez
NOES: None
ABSENT: None
NEW BUSINESS
25. Banking Services
Administrative Services Manager Susan Knudson presented the staff report.
Motion made by Mayor Pro Tem Kelley, seconded by Council Member Bucknum, to adopt (1) Approved the selection of U.S. Bank (A23- 32) to provide banking services to the City of
City Council Minutes 7 June 13, 2023
Mission Viejo for the five -year period July 1, 2023 through June 30, 2028 and authorize the City Manager to execute the agreement; and (2) the Mission Viejo Housing Authority Board approved the selection of U.S. Bank to provide banking services to the Mission Viejo Housing Authority for the five -year period July 1, 2023 through June 30, 2028 and authorized the Executive Director to execute the agreement; and (3) the Successor Agency of the Community Development Agency of the City of Mission Viejo approved the selection of U.S. Bank to provide banking services to the Successor Agency of the Community Development Agency for the five-year period July 1, 2023 through June 30, 2028 and authorize staff to execute the agreement.
On roll call, said motion carried by the following vote:
AYES: Bucknum, Goodell, Kelley, Ruesch, and Vasquez
NOES: None
ABSENT: None
26. Review of 2023-25 Proposed Budget
Director of Administrative Services Cheryl Dyas presented the staff report.
Council Members made comments and asked questions of staff regarding the budget.
Mayor Pro Tem Kelley specifically asked that if there is a surplus this fiscal year that we consider park renovations back in the budget.
Council Member Vasquez specifically asked that the OakHouse Church lease be noted in the budget. She asked for a discussion on the prioritization on the strategic goals and how these projects will be paid.
Mayor Goodell explained that studies are being currently being done such as the Core Vision Plan and once that process is finished it will determine what the cost will be and then how it will be funded. He stated it is pretty much the same answer for the Oso Creek Parking Garage, Lower Curtis Park, and the Community Theater.
Director Dyas suggested that in order to find a consensus after the completion of the two current feasibility studies to develop an objective under the City Council Department to have a conversation about prioritizing projects including the parking structure, the theater, core area vision plan, and annual playground renovations. She stressed that this will help Staff as to a clear prioritization agreed among the Council.
Motion made by Mayor Pro Tem Kelley, seconded by Council Member Ruesch, to (1) direct staff to place the 2023 -25 proposed budget on the June 27, 2023 City Council agenda for adoption; and (4) adopt Resolution 23- 22 Amending the Authorized Position Schedule effective July 1, 2023.
On roll call, said motion carried by the following vote:
City Council Minutes 8 June 13, 2023
AYES: Bucknum, Goodell, Kelley, Ruesch, and Vasquez
NOES: None
ABSENT: None
MAYOR’S, COMMISSION, COMMITTEE REPORTS AND ACTIONS (Continued)
27. Transportation Corridor Agencies (TCA) Report
Received report from Mayor Pro Tem Kelley.
28. Orange County Local Agency Formation Commission (LAFCO) Report Received report from Council Member Bucknum.
29. Orange County Transportation Authority (OCTA) Report Received report from Mayor Goodell.
CITY MANAGER REPORTS
30. Residential Parking Issues - Aprico Drive
Director of Public Works Mark Chagnon presented the staff report.
By consensus the City Council received and filed the report.
COUNCIL MEMBER COMMENTS AND ACTIONS
31. Council Member Reports of Events and Activities Attended ~ AB1234
By consensus, the City Council Members acknowledged their event and activities calendars as presented in the report and agreed to provide any changes to the City Clerk for the public record.
Council Member Bucknum
Council Member Bucknum attended the following events: The Grapes and Grains at Norman P.
Murray Center, the AYSO Mission Viejo Classic at the Oso Viejo Park, and the Chamber of Commerce Annual Breakfast. She gave an update on the Sober Living Task Force and shared an article from the Orange County Register regarding regulations of Sober Living Homes. She encouraged residents to sign up for updates on the task force website
City Council Minutes 9 June 13, 2023
www.soberlivingtaskforce.com She announced that the next meeting will be at Laguna Niguel City Hall on July 14 at 2 pm. She spoke on backyard hens and it is her understanding that there is an ordinance in place that does allow for a small number of hens that will require a permitting process with the Animal Services Department. She stressed that this only applies to hens not roosters and that your homeowner’s association will also have to approve. Council Member Bucknum suggested if it’s possible to use farm animals for weed abatemen t. Lastly, she encouraged the residents to attend the annual Street Faire on the 4
th of July.
Council Member Ruesch
Council Member Ruesch announced he attended the closing ceremonies of the Little League, the AYSO Mission Viejo Classic, Chamber Breakfast, and stated he has been having coffee with former Mayors. He concluded he and Aliso Viejo Council Ross Chung toured the City on an OCFA helicopter to view fire vulnerability particularly on the eastern border of the City and encouraged fire mitigation for those that butts up against this border to create defensible spaces.
Council Member Vasquez
Council Member Vasquez attended the Memorial Day Ceremony in the Kershaw Garden and stated that it was very well attended. She also attended the Bathgate Elementary Character Awards and attended the CJPIA Conference for new elected officials in Huntington Beach. Council Member Vasquez announced that her oldest daughter is learning how to drive and that her youngest daughter bridged to Brownies this past weekend.
Mayor Pro Tem Kelley
Mayor Pro Tem Kelley gave a shout-out to Director of Recreation & Community Services Mark Nix and Leslie McDonald for the fantastic Memorial Day Ceremony. She indicated that it was a very moving ceremony and she read an excerpt from an email from former Mayor Rhonda Reardon. She stated that she also attended the AYSO Mission Viejo Classic. Mayor Pro Tem Kelley gave a shout - out to the volunteers of The Friends of the Library Book Store on the recent Book Sale that raised a lot of money. She thanked the Mission Viejo Activitie s Committee for the upcoming Fourth of July Street Faire. She gave kudos to Executive Director Michelle Mitchell on her amazing job with the Nadadores Team and Foundation. She noted that Michelle is bringing the 2023 Diving Junior Nationals Championships to Mission Viejo on July 22.
Mayor Goodell
Mayor Goodell attended a Gala in Los Angeles celebrating sports diplomacy, global policy in the 2028 Olympics and Paralympics in an effort to bring Olympic Teams here to train. He also attended the Orange County Council of Governments Board of Directors Meeting along w ith the Executive Board Meeting; the Memorial Day Service here in the City as well as at the El Toro Memorial Park, and the Little League Closing Ceremonies. Mayor Goodell announced that he attended a coffee and conversation with Supervisor Katrina Foley
in Rancho Mission Viejo last week regarding fire
protection, fire codes, and the fire maps. He stated this is a big issue with Insurance companies such as State Farm who is no longer writing home owner policies in the whole State of California. He was told that the best bet is to go with Travelers Insurance. Mayor Goodell also attended the Chamber Breakfast. He stated the Diving Meet will be a huge economic generator for our City predicting well over a million dollars being spent in our City. He announced that tomorrow at 3 pm will be the second
City Council Minutes 10 June 13, 2023
ad hoc committee meeting of the Olympic Sports Promotion Committee here in the Council Chamber to discuss bringing teams he re to train. He stated that Michelle Mitchell has contact with the US Association of Triathlons who have interest in hosting the world championships in Mission Viejo for the next three to five years, as well as the college triathlon championships. There is also talks with FIFA to get soccer teams to train here for the World Cup. He concluded that there is a lot going on and there is a buzz in the sports world with the 2028 Olympics coming to Los Angeles.
ADJOURNMENT
At the hour of 9:30 p.m., with no further business to come before the City Council at this session, Mayor Goodell adjourned the meeting to Tuesday, June 27, 2023, at 5:00 p.m.
______________________________________
Kimberly Schmitt, City Clerk
Approved at the meeting of June 27, 2023