City Council Minutes 1 February 27, 2024
MISSION VIEJO MINUTES
City Council, Community Development Financing Authority, Successor Agency of the Community Development Agency,
Housing Authority, and Library Board of Trustees*
February 27, 2024
A Regular Meeting of the City Council, the Community Development Financing Authority, the Successor Agency of the Community Development Agency, the Housing Authority, and the Library Board of Trustees of the City of Mission Viejo, Cal ifornia, was called to order by Mayor Kelley at 5:03 p.m., on February 27, 2024, at 200 Civic Center, Mission Viejo, California.
A complete copy of the agenda for the meeting containing all items as shown he rein was posted by 5:00 p.m. on February 22, 2024, on the outdoor bulletin board at City Hall. A copy was also posted at the Montanoso Recreation and Fitness Center, 25800 Montanoso Drive and Norman P.
Murray Community and Senior Center, 24932 Veterans Way. *All Board and Agency memberships are reflected in the title "Council Member."
Present: Council Member Bucknum
Council Member Goodell ~ arrived 5:04pm
Council Member Vasquez
Mayor Pro Tem Ruesch
Mayor Kelley
Absent: None
Staff Present: Dennis Wilberg, City Manager
Keith Rattay, Assistant City Manager
William P. Curley, City Attorney
Kimberly Schmitt, City Clerk
Renata Winter, Assistant City Clerk
CLOSED SESSION
CS1. Labor Negotiations - The Council Will Provide Direction to its Labor Negotiator Pursuant to Government Code Section 54957 and 54957.6. The Parties to the Negotiations Are the City and City’s Unrepresented Employees. The City’s Negotiator is Dennis Wilberg.
CS2. Liability Claims and Existing Litigation: Claimants: Villanea GAL Castillo, Loos - Hannifan, Heirs of Cade Veen, Pavlisin, and Kronich Gath & OC Generations V Limited Partnership: Agency Claimed Against - City of Mission Viejo and: Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) Section 54956.9 (5 cases)
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RECESS TO CLOSED SESSION AND RECONVENE
At the hour of 5:04 pm Mayor Kelley recessed the meeting to Closed Session. The City Council reconvened at 6:07 pm with all five City Council Members present.
REPORT OF CLOSED SESSION
City Attorney Curley announced that there were two Close Session items, labor negotiations and liability claims and litigation. The City Council was updated but no reportable actions occurred.
INVOCATION: Council Member Bucknum
PLEDGE OF ALLEGIANCE: Mayor Kelley
PRESENTATIONS
P1. Recognize City Manager Dennis Wilberg for Receiving the Prestigious Wes McClure Award from the League of California Cities
Mayor Kelley presented a certificate of commendation to City Manager Dennis Wilberg.
P2. Recognize the Trabuco Hills High School Thundering Mustangs Marching Unit for Winning the California State Western Band Association Grand Championship for Class 1A-3A
Mayor Kelley presented certificates of commendation.
P3. Orange County Vector Control Presentation on the Sterile Insect Technique (SIT) Project
Received presentation from Orange County Vector Control Director of Scientific Technical Services Amber Semrow.
PUBLIC COMMENTS
Bob Breton, M.V.: Congratulated City Manager Dennis Wilberg on receiving the Wes McClure Award from the League of California Cities. He highlighted the many achievements Dennis has contributed to the City.
Jesse Matlock, M.V.: Introduced himself as President of Mission Viejo Girls Softball League.
He thanked the City Council and Staff for all their support.
Cathy Schlicht, M.V.: Thanked Attorney’s Aaron Hand, Lee Fink, Brett Murdoch, and Michael Schlesinger for all their work in protecting the voters in Mission Viejo. She stated that the Court of Appeals ruling will be published which will be a permanent record for future elections. Lastly,
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she invited residents to an Orange County First Event at the Norman P. Murray Center on February 29 to learn about the security of Orange County Elections.
Tom Moore, M.V.: Spoke on the Coe Area Vision Plan and voiced support for the development on a specific plan for this intersection. He outlined his suggestions for this project.
Jerry Bryant, MV: Congratulated the City Manager on his award. Spoke on the City to use local pest control companies for the mosquito problems and suggested Mosquito Authority.
CONSENT CALENDAR
City Manager Dennis Wilberg announced that Item 13 for the Purchase of (1) 2024 Chevrolet Colorado will be considered at a future Council Meeting.
Items 6, 12, and 14 were removed by Council Member Vasquez from the Consent Calendar for separate consideration.
Motion made by Council Member Bucknum, seconded by Mayor Pro Tem Ruesch, to approve the Consent Calendar as outlined below.
On roll call, said motion carried by the following vote:
AYES: Bucknum, Goodell, Kelley, Ruesch, and Vasquez
NOES: None
ABSENT: None
1. City Council Minutes
Approved the Minutes for the regular City Council meeting of February 13, 2024, as presented.
2. General Check Register Dated February 2, 2024 in the Amount of $2,909,660.94 Ratified the accompanying check register.
3. General Check Register Dated February 9, 2024 in the Amount of $3,380,805.84 Ratified the accompanying check register.
4. Golf Check Register Dated February 2, 2024 in the Amount of $20,782.17 Ratified the accompanying check register.
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5. Golf Check Register Dated February 9, 2024 in the Amount of $254,214.37 Ratified the accompanying check register.
7. Amending the City of Mission Viejo Salary Schedule
Adopted Resolution 24-05 Amending the City's Salary Schedule Effective January 1, 2024.
8. Agreement for Document Scanning Services.
Authorized the City Manager to Execute an Agreement with Matrix Imaging Products, Inc. (A24-06) for Document Scanning Services.
9. Annual Park and Facility Hardscape Construction Improvement Contract
Approved the 14th Amendment to the existing maintenance contract with S. Parker Engineering, Inc., in an amount not to exceed $165,000.00.
10. Security Guard Services - Civic Core Area Facility
Approved the First Amendment with The Green Angels Private Security in the amount not to exceed $25,000.00.
11. Security Guard Services - Special Events
Approved the First Amendment with The Green Angels Private Security in the amount not to exceed $25,000.00.
ITEMS REMOVED FROM THE CONSENT CALENDAR
6. Lower Curtis Park Biological Monitoring and Reporting
Council Member Vasque z asked when the pad will be complete and if the City might consider using that land as a temporary parking for commercial vehicles to free up neighborhood streets.
Director of Public Works Mark Chagnon stated that the pad will be completed in roughly 1 to 2 years and after that it will be up to the City Council to decide on the usage of this pad.
Motion made by Council Member Vasquez, seconded by Council Member Bucknum, to authorize the issuance of a purchase order in the amount of $41,190 to Glenn Lukos Associates, Inc. for biological monitoring and reporting for Lower Curtis Park.
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On roll call, said motion carried by the following vote:
AYES: Bucknum, Goodell, Kelley, Ruesch, and Vasquez
NOES: None
ABSENT: None
12. Lease Agreement for Two (2) Public Services Replacement Vehicles
Council Member Vasquez asked if there were any options for EV or Hybrid trucks and if any other cities have switched here whole fleet from gas to electric or hybrid.
Director of Public Services explained that at this time there are no electric three -quarter ton pick trucks. He did indicate that all of the City’s pool cars are electric Chevy Volts, as well as our Code Enforcement vehicles are Toyota Priuses. He stated he is not familiar with other cities completely converted to electric or hybrid.
Council Member Bucknum advocated for a diversified fleet due to the challenges California is facing with electric reliability.
Motion made by Council Member Vasquez, seconded by Council Member Goodell, to authorize the City Manager to enter into a Lease Agreement with Enterprise Fleet Management (EFM) (A24 -07) for the lease of two (2) 2024 Chevrolet Silverado Replacement Vehicles.
On roll call, said motion carried by the following vote:
AYES: Bucknum, Goodell, Kelley, Ruesch, and Vasquez
NOES: None
ABSENT: None
14. CIP 23338 - Event Structure in the GARDEN+GRILLE at the OSO CREEK GOLF COURSE
Council Members asked various questions and Assistant City Manager Keith Rattay explained the purchase of the structure and the benefits it will have for events.
Motion made by Council Member Bucknum, seconded by Council Member Goodell, to (1) Award a contract and issued a purchase order to Shelter Structures America (A24-08) for the event structure in the GARDEN+GRILLE at the Oso Creek Golf Course (CIP 23338) in a n amount not to exceed $187,930.70; and (2) adopt Resolution 24-06 Amending the Oso Creek Golf Course Fiscal Year 2023-2024 Operating Budget to transfer funds to CIP 23338 for the purchase of an event structure at the GARDEN+GRILLE.
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On roll call, said motion carried by the following vote:
AYES: Bucknum, Goodell, Kelley, Ruesch, and Vasquez
NOES: None
ABSENT: None
OLD BUSINESS
15. 2024 USA Triathlon National Championships in Mission Viejo
City Manager Dennis Wilberg presented the staff report.
Mayor Pro Tem Ruesch asked that on the registration form participants indicate where they are staying so that we can show our neighboring cities that they are financially benefiting from this race in regards to TOT take at their hotels.
Council Member Vasquez asked for clarification on why the City of Lake Forest denied funds for this event and voiced concerns that the City say yes to a lot of outside organizations.
Council Member Goodell stated that he did reach out to a Lake Forest Council Member and was told that it was very difficult to quantify if their city financially benefits from our event so this will be a good way to track where the participants are staying.
Cathy Schlicht, M.V.: Voiced her concerns on Empower Multi -Sports and that the event is being sponsored by Game Day CBD. She asked that the Council reject this item.
Council Member Bucknum asked if there was any data from the Nadadores that Lake Forest has benefited from their Meets and suggested that we give that analysis to the Lake Forest.
She asked that the Chamber of Commerce give information for the goody bags that lists local restaurants or some sort of a coupon book for our businesses in Mission Viejo. She stated that this is an economic benefit for our businesses in our City and that is why we have focused on the sports economy. She indicated that she would be willing to give less than $20,000.
Mayor Kelley feels this will be a national event with news coverage and agrees with the $20,000.
Council Member Vasquez stated she understands the economic benefits but questions giving them more money and that we need to think more about this.
Motion made by Council Member Bucknum, seconded by Council Member Goodell, to approve an additional in-kind $10,000 to be matched by private sponsorship.
On roll call, said motion failed by the following vote:
AYES: Bucknum and Ruesch
NOES: Goodell, Kelley, and Vasquez.
ABSENT: None
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Motion made by Council Member Goodell, seconded by Mayor Kelley, to approve an additional in -kind up to $20,000 to be matched by private sponsorship , require that the athletes include on their registration form what City they will be staying in so we can track what other cities are benefiting from this event, and that the Chamber of Commerce provide an insert in the participants goody bag with coupons for local restaurants and business within the City.
On roll call, said motion carried by the following vote:
AYES: Bucknum, Goodell, Kelley, and Ruesch
NOES: Vasquez
ABSENT: None
NEW BUSINESS
16. Desktop and Laptop Computer Replacement
Director of Information Technology David Meyer and Director of Administrative Services gave the staff report.
Motion made by Council Member Bucknum, seconded by Council Member Goodell, to (1) adopt Resolution 24 -07 Authorizing Execution of Property Schedule No. 2 and Related Documents Under an Existing Master Tax -Exempt Lease -Purchase Agreement with U.S.
Bancorp Government Leasing and Finance, Inc. (A24 -09); and (2) authorize City staff to execute a purchase order with Dell in the amount of $457,968.
On roll call, said motion carried by the following vote:
AYES: Bucknum, Goodell, Kelley, Ruesch, and Vasquez
NOES: None
ABSENT: None
17. Modifications to the City of Mission Viejo Purchasing Policy and Procedure Manual
Administrative Services Manager Susan Knudson gave the staff report.
Motion made by Council Member Goodell, seconded by Council Member Bucknum, to adopt Resolution 24 -08 Adopting the City's Purchasing Policy and Procedure Manual Effective February 27, 2024.
On roll call, said motion carried by the following vote:
AYES: Bucknum, Goodell, Kelley, Ruesch, and Vasquez
NOES: None
ABSENT: None
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18. Cost Recovery Policy Review and Update
Director of Administrative Services Cheryl Dyas gave the staff report.
Council Member Bucknum asked that when this item comes back to have a breakdown of membership fees for resident vs. non-resident and youth in regards to tennis memberships.
Council Member Vasquez asked for a breakdown of residents vs. non -residents for all the facilities.
Director Dyas indicated that this will probably come back to the Council the second meeting of April.
Motion made by Council Member Bucknum, seconded by Mayor Kelley, to adopt Resolution 24-09 Amending Council Policy No. 0300-11 - Cost Recovery Policies.
On roll call, said motion carried by the following vote:
AYES: Bucknum, Goodell, Kelley, Ruesch, and Vasquez
NOES: None
ABSENT: None
MAYOR’S, COMMISSION, COMMITTEE REPORTS AND ACTIONS
19. Orange County Fire Authority (OCFA) Report
Received report from Mayor Pro Tem Ruesch.
CITY MANAGER REPORTS
20. Climate Change Mitigation
Ed Maurer, M.V.: Thanked the City Council for having this on the agenda and asked that they remember to look at this report through the eyes of young people as they will be around at the end of the century and will be living through climate change.
Director of Community Development Elaine Lister gave the presentation.
By consensus the City Council received the presentation.
City Manager Dennis Wilberg announced that City is in the process of updating its Local Hazard Mitigation Plan and is in the public comment period. The City received grant funding from FEMA to complete the update. A draft plan has been completed and has been posted on the City’s webpage. Hard copies are also located at City Hall and the NPM Center for the public to view.
The public comment period concludes March 6th. Once comments are received, the plan will be submitted to Cal OES, FEMA and the City Council for review and approval. Secondly, he announced that Captain Chris McDonald will be leaving us in April. He has be en asked to head
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up the newly created Real -Time Prevention Center in Tustin . The City will begin the process to replace him.
COUNCIL MEMBER COMMENTS AND ACTIONS
21. Council Member Reports of Events and Activities Attended ~ AB1234
By consensus, the City Council Members acknowledged their event and activities calendars as presented in the report and agreed to provide any changes to the City Clerk for the public record.
Council Member Bucknum
Council Member Bucknum attended the Love Fest themed Night Market and had a wonderful time. She held another California Sober Living & Recovery Home Task Meeting that is getting a lot of attention. They are looking at receiving contributions from each of t he member cities and the Association of California Cities is going to house that tracking of those dollars under their organization once their board approves it. She stated that Council Member Ruesch is on that board.
Council Member Bucknum said they are looking for a solution for Mission Viejo to not be paying for it going forward because the County is going to have one of the Board of Supervisors, potentially Katrina Foley and John Wagner to join as one of our co-chairs. The County is taking a bigger role in this and there is legislation that is being introduced and we are making some progress and she plans to have a presentation at an upcoming meeting. She attended the Oso Fit 5k Fun Run and cheered on Council Member Vasquez. She stated that she appreciated the presentation earlier and how we recognize our youth. She thanked speaker Jess Matlock for thanking the Council for investing in the youth. Council Member Bucknum stated she is proud to be a part of a City that makes decisions that align with that investment. She reminisced back when her family hosted a swimmer from Mexico named Juan Rodella back in the nineties for two years and talked about how he became part of their family and recently came back and visited them. She encouraged residents to consider housing a student athlete from another country, it’s an amazing experience.
She announced that their will be a Women’s Business Conference on Friday March 22 at the Laguna Hills Community Center and all the local assembly women will be hosting and she will be a moderator. Lastly, she stated that they will be announcing her as the Women of the Year for the 71st Assembly District by Assemblywoman Kate Sanchez. She invited her female colleagues and staff to attend.
Council Member Goodell
Council Member Goodell announced that he recently moved to Casa del Sol. He highlighted the recent visits the Sports Tourism Committee had from Germany and indicated that the Netherlands will be visiting in the coming weeks. Both Germany and Netherlands are interested in bringing their whole Olympic teams for the 2028 Olympics as a staging area and training area prior to the games. He stated it’s an exciting opportunity and that the efforts of the committee are paying off.
Council Member Goodell also mentioned that Mexico’s football group also toured our facilities for training ground for their soccer teams. He stated he is very exci ted about some of things that are happening across the street and that the project is moving forward and the new event space at
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the golf course. Lastly , he mentioned that information on the parking garage for the Oso Creek project will be coming back at an upcoming meeting next month.
Council Member Vasquez
Council Member Vasquez attended the OCFA Truck 9 Pushing Ceremony with several of her colleagues and had a fun time. She participate in the Oso Fit 5k. She stated that girl scout cookie season is wrapping but there is still time to purchase cookies.
Mayor Pro Tem Ruesch
Mayor Pro Tem Ruesch highlighted the city-wide Dump Day Event on February 17. He stated the u-hauls were filled by 10 am and it was great to be able to help our residents along with e-waste for residents to get rid of electronic e quipment. Mayor Pro Tem commented on the Aquarium of Pacific mobile aquarium program that was being held the same day by the library. Lastly, he attended the subterranean soundscapes concert featuring WestBeat Acapella which was an amazing event and the sound was incredible. He praised staff for setting up theses tunnel events.
Mayor Kelley
Mayor Kelley attended a ribbon cutting ceremony for Mariners Ch urch that opened in the Kaleidoscope where the old Islands restaurant used to be and wished them success at this new location. She also attended the tour with Germany visit and it was great to be able to show off our City. Mayor Kelley attended the first meeting of the Police Services Citizens Academy to greet the participants and was very impressed with the number of attendees. She also attended the OCFA Truck Push event as well the opening ceremony for Viejo Little League, and Oso Fit 5k. Lastly, she again congratulated City Manager Wilberg for his award from the League of California Cities and congratulated Council Member Bucknum on being named Woman of the Year for the 71 st Assembly District.
ADJOURNMENT AT 9:56 PM TO TUESDAY, March 12, 2024, AT 5:00 P.M.
______________________________________
Kimberly Schmitt, City Clerk
Approved at the meeting of March 12, 2024