City Council Agenda 1 June 25, 2024
MISSION VIEJO AGENDA
City Council, Community Development Financing Authority, Successor Agency of the Community Development Agency,
Housing Authority, and Library Board of Trustees*
June 25, 2024, at 5:00 PM (Closed Session Business)
June 25, 2024, at 6:00 PM (General Business)
City Hall, 200 Civic Center, Mission Viejo, California, 92691 City Council Chamber
CALL TO ORDER—CITY COUNCIL, COMMUNITY DEVELOPMENT FINANCING
AUTHORITY, SUCCESSOR AGENCY OF THE COMMUNITY DEVELOPMENT AGENC Y,
HOUSING AUTHORITY, AND LIBRARY BOARD OF TRUSTEES
*Note: All Board and Agency memberships are reflected in the title “Council Member.”
ROLL CALL: Council Member Bucknum
Council Member Goodell
Council Member Vasquez
Mayor Pro Tem Ruesch
Mayor Kelley
CLOSED SESSION
CS1. Public Employment/Appointment Position: Assistant City Manager/Director of Public Services
CS2. Conference with Real Property Negotiators (i) Property: CVS - 25272 Marguerite Parkway, Mission Viejo, CA 92692, (ii) Agency Negotiators: City Manager Dennis Wilberg, Assistant City Manager Keith Rattay, Director of Community Development Elaine Lister, Cit y Attorney William P. Curley, (iii) Negotiating Parties: The Robert Victor Zakari Living Trust, (iv) Under Negotiation: Price and terms Relating to Interests in Real Property Including, but not Limited to Imposition of Bylaws; Covenants, Codes and Conditions; Mutual Easements, Licenses and Limited Duration Use Covenants: Lease Hold Interests, Purchase, Sale for Conditional Disposition, Grants of Rights -Of-Way, Individual Easements and the Possible Purchase, Sale, Exchange or Gifting of the Same by and Between the Parties.
REPORT OF CLOSED SESSION
INVOCATION: Council Member Goodell
PLEDGE OF ALLEGIANCE: Mayor Pro Tem Ruesch
PRESENTATIONS
City Council Agenda 2 June 25, 2024
P1. Adopted Headquarters Battalion of the 1st Marine Division Quarterly Recognition
Recommended Action: Present certificates of commendation to the "Marine of the Quarter" Lance Corporal Vanessa Esquivel, and "Noncommissioned Officers of the Quarter" Corporal Jake R. Danieli.
PUBLIC COMMENTS
Please see the City Clerk to make your request to speak. When addressing the City Council, state your name for the official record. If presenting handout materials for the City Council, please provide six copies to the City Clerk before speaking. Your materials will become public record.
NON-AGENDA ITEMS: You may address the City Council on matters NOT listed on the agenda during “Public Comments.” You will be allotted up to three (3) minutes to speak on any item in the City’s subject matter jurisdiction that is not already scheduled for d iscussion. Under the Ralph M.
Brown Act, the City Council cannot act on items raised during public comment but may respond briefly to statements made or questions posed, request clarification or refer the item to staff.
AGENDA ITEMS: If you wish to address the Council on an item that is listed on the agenda, please make your request to speak before the Mayor announces that agenda item. When the matter is being considered, you may address the City Council after being recognized by the Mayor or Mayor Pro Tem.
You will be allotted up to three (3) minutes to speak, and your remarks should be limited to the discussion of that specific agenda item.
CONSENT CALENDAR
1. City Council Minutes
Recommended Action: Approve the Minutes for the regular City Council Meeting of June 11, 2024, as presented or as amended.
2. General Check Register Dated May 31, 2024 in the Amount of $914,009.46
Recommended Action: Ratify the accompanying check register.
3. General Check Register Dated June 7, 2024 in the Amount of $2,138,390.40
Recommended Action: Ratify the accompanying check register.
4. Golf Check Register Dated May 31, 2024 in the Amount of $5,814.12
Recommended Action: Ratify the accompanying check register.
5. Golf Check Register Dated June 7, 2024 in the Amount of $4,704.95
Recommended Action: Ratify the accompanying check register.
6. Mission Viejo Housing Authority Budget - Fiscal Year 2024/25
City Council Agenda 3 June 25, 2024
Recommended Action: Adopt Housing Authority Resolution 24-XX Adopting a Budget for FY 2024/25.
7. Mission Viejo Community Development Financing Authority Budget - Fiscal Year 2024/25
Recommended Action: Adopt CDFA Resolution 24-XX, Adopting a Budget for the 2024/25 Fiscal Year.
8. Microsoft On-Premise Licensing Renewal
Recommended Action: Approve 3- year renewal of Microsoft on- premise licensing and issuance of purchase orders to reseller CDW-G each year of the term, for a total amount not to exceed $144,170 over the 3-year term.
9. Development Code Amendment P -DCA2024-0001 to Title 9 of the Mission Viejo Municipal Code to Establish Inclusionary Hosing Requirements as Referenced in the Housing Plan of the Mission Viejo 6th Cycle (2021-2029) Housing Element
Recommended Action: Adopt Ordinance 24-353 Approving Development Code Amendment P-DCA2024-0001, Amending Title 9 of the Mission Viejo Municipal Code to Establish Inclusionary Hosing Requirements as Referenced in the Housing Plan of the Mission Viejo 6th Cycle (2021-2029) Housing Element
10. Professional Services Consultant Team
Recommended Action: (1) Approve the Professional Services Consultant Team Roster (for plan check/design or other professional services); (2) authorize the City Manager to execute contracts with members of the Professional Services Consultant Team as neede d; (3)
authorize the City Manager to add consultants to the Professional Services Consultant Team Roster as needed during the contract term.
11. Age Well Senior Services Inc. Contract for Senior Mobility Program
Recommended Action: Approve First Amendment for Agewell Senior Services Agreement for the Senior Mobility Program
12. Establish an Appropriations Limit for the 2024-25 Fiscal Year
Recommended Action: Adopt Resolution 24- XX Establishing an Appropriations Limit for the 2024-25 Fiscal Year.
13. Mission Viejo Trash and Runoff Abatement Project (TRAP): Catch Basin Debris Screen and Automated Retractable Screen Installations in the North El Toro Area (CIP 24256)
Recommended Action: (1) Certify the completion of and accept the improvements for the subject project; (2) authorize the City Manager to sign the Notice of Completion; (3) authorize the City Clerk to record the Notice of Completion with the County of Orange and to release the faithful performance and payment bonds one year and 35 days, respectively, after the date City Council Agenda 4 June 25, 2024
of recordation of the Notice of Completion contingent upon no claims or liens being filed with the City; and (4) authorize the release of the final retention 35 days after the date of recordation of the Notice of Completion.
14. Maintenance Of Traffic Signals and Appurtenance, Interconnect, Battery Back -Up Systems, Illuminated Street Name Signs, Safety Lights, CCTV Cameras, Speed Feedback Signs and Illuminated Crosswalk Services - First Contract Amendment
Recommended Action: Approve Contract Amendment #1 in the amount of $66,000 to Contract A23-26 with Bear Electrical Solutions, Inc. for traffic signal maintenance services.
15. Technical Services Outsourcing for Mission Viejo Library
Recommended Action: Approve Agreement with Ingram Library Services, LLC for Customized Library Services in an amount not to exceed $200,000 per year for the provision of electronic selection lists, electronic ordering, acquisitions, cataloging, and physic al processing of library materials, pending approval of the 2024-25 budget by the City Council.
16. Graffiti Removal, Steam Cleaning, Painting and Sealing Services – Bonanza Steam Cleaning, Inc.
Recommended Action: (1) Approve Tenth Amendment to the existing maintenance contract with Bonanza Steam Cleaning, Inc for the subject services; and (2) authorize a Change Order to the existing Purchase Order for Bonanza Steam Cleaning, Inc. in an amount not to exceed $15,000.00.
17. Annual Routine Playground, Parkland, and Facility Infrastructure Maintenance and Repairs
Recommended Action: (1) Approve Fifth Amendment to the existing maintenance contract with Jamey Clark, Inc for the subject services; and (2) authorize a Change Order to the existing Purchase Order for Jamey Clark, Inc. in an amount not to exceed $40,000.00.
18. Copier Equipment Replacement
Recommended Action: Authorize the City Manager to enter into a 60-month lease agreement with Konica Minolta Premier Finance on behalf of the City Council with a lease payment of $1,483.84 per month for a total of $89,030.40 over the five -year term, additi onal service charges are locked at $0.0045 for black/white copies and $0.030 for color copies for the term of this contract agreement.
ITEMS REMOVED FROM THE CONSENT CALENDAR
NEW BUSINESS
19.. City Operating and Capital Improvement Program Revised Budget - Fiscal Year 2024/25
City Council Agenda 5 June 25, 2024
Recommended Action: (1) Adopt Resolution 24-XX Adopting a Revised Budget for the City of Mission Viejo for Fiscal Year 2024/25 and Appropriating Funds for Fiscal Year 2024/25; and (2) adopt Resolution 24-XX Amending the City's Salary Schedule to be Effective July 1, 2024 and Authorized Position Schedule to be Effective July 6, 2024.
20. Employment Agreement for Assistant City Manager/Director of Public Services, Jerry M. Hill
Recommended Action: (1) Adopt Resolution 24- XX, Approving an Employment Agreement with Mr. Jerry M. Hill as Assistant City Manager/Director of Public Services for the City of Mission Viejo, and (2) authorize the Mayor to execute the agreement on behalf of the City.
21. Annual Review of Residential and Commercial Integrated Waste Management Rates
Recommended Action: (1) Receive and file the annual CPI adjustment to trash rates; and (2) Approve Waste Management’s request for an extraordinary rate increase due to unforeseen increases in labor costs.
MAYOR’S, COMMISSION, COMMITTEE REPORTS AND ACTIONS
22. Southern California Association of Governments (SCAG) Report
Recommended Action: Receive written report.
CITY MANAGER REPORTS
CITY ATTORNEY REPORTS
COUNCIL MEMBER COMMENTS AND ACTIONS
23. Council Member Reports of Events and Activities Attended ~ AB1234
Recommended Action: Receive reports.
Council Member Bucknum
Council Member Goodell
Council Member Vasquez
Mayor Pro Tem Ruesch
Mayor Kelley
City Council Agenda 6 June 25, 2024
Adjournment to July 9, 2024, at 5:00 PM
At the hour of 9:30 p.m., the City Council will review the remaining agenda items and make a decision regarding the items to be considered before the 11:00 p.m. adjournment and the items to be continued to the next meeting.
NOTICE TO THE PUBLIC
Supplemental material received after the posting of the Agenda
Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this Agenda, after the posting of the Agenda, will be available for public review in the City Clerk’s Office located at 200 Civic Center, Mission Viejo, California, during normal business hours. In addition, such writings or documents will be made available on the City’s web site at http://cityofmissionviejo.org/ and will be available for public review at the respective meeting.
If you have any questions regarding any item of business on the Agenda for this meeting, please contact City Clerk’s Office staff at (949) 470-3052 or by email – [email protected].
Americans with Disabilities Act (ADA) Accommodations
In accordance with the Americans with Disabilities Act of 1990, if you require a disability related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk’s office at (949) 4 70-3052 (voice) or the California Relay Service at least 48 hours prior to the meeting. If you have special accessibility needs, please notify the City Clerk’s office as soon as possible before the meeting so that reasonable arrangements for accessibility can be made.