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www.modestogov.com
AGENDA
City of Modesto
FINANCE COMMITTEE / COUNCIL WORKSHOP
Held Via Teleconference
(To Access Meeting Please See Instructions Below)
Wednesday, March 16, 2022 at 3:00 PM
*Roll Call: David Wright, Chair
Rosa Escutia-Braaton, Vice-Chair
Bill Zoslocki, Member
Alternates: Jenny Kenoyer, Tony Madrigal, Chris Ricci, Sue Zwahlen * Please Note: In order to respond to COVID-19, and pursuant to AB 361, the City will hold this meeting via teleconference and Committee Members will be calling in.
THIS MEETING WILL NOT BE PHYSICALLY OPEN TO THE PUBLIC
In order to minimize the spread of the COVID-19 virus, this meeting will be conducted pursuant to AB 361, which amended the Brown Act’s teleconferencing provisions and will not be physically open to the public. You may observe and participate in the meeting via teleconference as indicated below.
PARTICIPATING IN COMMITTEE MEETINGS IN CONFORMANCE
WITH AB 361
The City of Modesto is providing alternatives to observe and participate in Committee meetings.
If you wish to make either a general public comment or to comment on a specific agenda item, you may use one of the following options:
SUBMITTING COMMENTS BY E-MAIL
Written comments may be submitted via email to: [email protected] (include Agenda Item Number in the subject line). All comments will be shared with the Committee Members and placed in the record, but will not be read aloud during the meeting. Written comments must be received by 1:00 p.m. on the day of the meeting. - 1 -
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VIRTUAL PARTICIPATION BY ZOOM VIDEO
CONFERENCING AND TELEPHONE
Joining the Committee meeting via Zoom
The City of Modesto is now offering the ability to view and participate in Committee meetings via telephonic conferencing via “Zoom” video conferencing computer technology. The meeting may be accessed through the use of Zoom using the following options:
Enter the following link into an Internet Browser
https://us02web.zoom.us/j/86945970570,
Enter the following link into an Internet Browser https://zoom.us/ and using the Webinar ID 869 4597 0570
Passcode 84326
To use Zoom, please visit: https://zoom.us/ and either sign-up for a free Zoom account or continue as a guest. Once you have downloaded the app onto your mobile device, joined from your web browser, or downloaded the Zoom software on your computer you will be ready for the upcoming Committee meeting.
Joining the Committee meeting via Telephone
If you don’t have a smart phone or computer to access the meeting via Zoom, you can participate by phone, by calling 1-877-853-5257 (Toll Free) or 1-888-475-4499 (Toll Free) and enter the Webinar ID 869 4597 0570 Passcode 84326
Providing Public Comment on Zoom and by Telephone
The Committee Chairman will request public comment during the Public Comment periods on the meeting agendas and during each Regular Calendar Item on the Committee Agenda. Once the Chairman has announced the public comment period, please do one of the following.
USING A COMPUTER OR SMART PHONE APP:
Click on the “Raise Hand” feature in the webinar controls. This will notify City staff that you have raised your hand.
City staff will unmute your microphone when it is your turn to provide public comment.
A prompt will appear to confirm you would like to be unmuted and then you will have three minutes to provide public comment.
Once your public comment has ended, you will be muted again.
USING A REGULAR PHONE (not using a computer or smart phone APP):
Dial *9 (star 9), this will notify City staff that you have “raised your hand” for public comment.
City staff will unmute your microphone when it is your turn to provide public comment.
You will hear “you are unmuted” and then you will have three minutes to provide public comment.
Once your public comment has ended, you will be muted again. - 2 -
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If your phone is unmuted, and you are unable to be heard, the host may ask that you Dial *6 to toggle mute on/off in Zoom.
Additional Zoom resources/support
Please visit Zoom’s website support page on helpful tips to prepare for the meeting:
https://support.zoom.us/hc/en-us/categories/201146643
PUBLIC COMMENTS
Please refer to special public comment instructions above.
Three minute time limit per speaker
Only interested persons in the audience may present these matters. Under State law, Committee members may respond to matters being presented under this item only as follows:
a. Briefly respond to statements made or questions raised. b. Ask a question for clarification.
c. Provide a reference to staff or other resources for factual information. d. Request staff to report back at a subsequent meeting. e. Finally, a Committee member or the Committee itself may take action to direct staff to place a matter of business on a future agenda.
CONSENT ITEMS – ROLL CALL VOTE REQUIRED:
Information concerning the consent items listed below has been forwarded to each Committee member prior to this meeting for study. Unless some member of the audience or Committee member has a question concerning an item and asks that it be withdrawn from the consent list, the Committee approves the items at one time. The action taken by the Committee in approving consent items is set forth in the explanation of this individual item.
Any and all of the following agenda items are subject to action by the Modesto City Council.
This Agenda is on file at the Modesto-Stanislaus Library Reference Room, 1500 I Street, Modesto, in the City Clerk’s Office, Sixth Floor, 10th Street Place, and is available on the City’s Web site at www.modestogov.com.
In accordance with the requirements of Title II of the Americans with Disabilities Act (“ADA”) of 1990, the Fair Employment & Housing Act (“FEHA”), the Rehabilitation Act of 1973 (as amended), Government Code section 11135 and other applicable codes, the City of Modesto (“City”) will not discriminate against individuals on the basis of disability in the City’s services, programs, or activities. For more information, please visit the City of Modesto website at https://www.modestogov.com/865/Americans-with-Disabilities-Act-ADA In compliance with the Americans with Disabilities Act, if you need special assistance to - 3 -
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participate in this meeting, please contact the City Clerk (209) 577-5396. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CONSENT
An item may be removed from consent and discussed at the request of an audience member or Committee member.
1. Consider approving the recommended budget adjustments to Fiscal Year 2021-22 Annual Operating and Capital Improvement Program Budgets and forwarding to Council for approval. (Funding Source: Various Funds)
BUDGET; Steve Christensen, 209-577-5390, [email protected]
2. Consider approving a Pre-Qualified Local Consultant List for Civil Engineering Services for various Capital Improvement Program Projects for a period of one year, with the possibility of two additional one-year extensions at the written approval of the Utilities Department Director. (Funding Source: Various Capital Improvement Program Projects)
UTILITIES; Robert Davalos, 209-571-5869, [email protected]
NEW BUSINESS
MATTERS TOO LATE FOR THE AGENDA
These may be presented by members of the Committee and staff upon determination by a majority vote that an emergency exists, as defined by State law, or by a 2/3 vote that (1) there is a need to take immediate action, and (2) that the need for action came to the City’s attention after the agenda was posted.
ADJOURNMENT
Posted pursuant to Government Code Section 54954.2 on the bulletin board at Tenth Street Place on at by
date time signature
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CITY OF MODESTO
COMMITTEE AGENDA REPORT
DATE OF MEETING:
March 16, 2022
Date: February 23, 2022
TO: Finance Committee
David Wright, Chair
Rosa Escutia-Braaton, Vice-Chair
Bill Zoslocki, Member
FROM: Joseph P. Lopez, City Manager
SUBJECT: Monthly Budget Adjustment Report – March 2022
CONTACT: Steve Christensen, Budget Manager, [email protected] 209-577-5390
DESCRIPTION:
Consider approving the recommended budget adjustments to Fiscal Year 2021-22 Annual Operating and Capital Improvement Program Budgets and forwarding to Council for approval. (Funding Source: Various Funds)
STRATEGIC PLAN ELEMENT:
This item supports the City of Modesto 2020-2025 Strategic Plan focus on Governance and Service Delivery under Goal H: Achieve Financial Sustainability.
BACKGROUND:
Each month staff presents a variety of budget adjustments requiring the approval of the City Council. These changes are submitted to the Finance Committee for review prior to submission to Council and include an explanation and justification for each transaction.
This report includes a number of adjustments that have been identified by monitoring department budgets. Due to the number of adjustments, they are included as an attachment to this report (Exhibit A). As in past reports, adjustments are segregated by fund and department as appropriate. The adjustments are reflected in a more summarized version and supporting documentation is available for review upon request.
Also included in this report as an attachment (Exhibit B) is a summary of the budget adjustments approved by the City Manager and/or Budget Manager consistent with the recent change in authority levels that was approved by Council with the passing of the Fiscal Year 2019-20 Operating Budget via Resolution No. 2019-305.
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Finance Committee, March 16, 2022
Monthly Budget Adjustment Report – March 2022
DISCUSSION:
The monthly budget adjustments attached as Exhibit A in this item include adjustments across various departments. These adjustments are explained in further detail within Exhibit A.
FISCAL IMPACT:
The fiscal impact of each item is noted in the attachments to this report. The adjustments are for Fiscal Year 2021-22.
Approved by:
Joseph P. Lopez, City Manager
Attachments:
1. Exhibit A – Budget Adjustments Requiring Council Approval
2. Exhibit B – Staff Approved Budget Adjustments
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Finance Committee, March 16, 2022
Monthly Budget Adjustment Report
EXHIBIT A
FISCAL YEAR 2021-22
COMMUNITY & ECONOMIC DEVELOPMENT
A budget adjustment is necessary to establish a transfer from the LTF – Street and Roads Fund (1510) to Project 100806 – 2016 Pavement Rehab Project within the Capital Grants – Streets CIP Projects Fund (3160) in the amount of $411,463. In addition, the transfer from the Measure L – Road Tax Fund (1410) to Project 100806 – 2016 Pavement Rehab Project within the Capital Grants – Streets CIP Projects Fund (3160) needs to be reduced by $411,463. The project was determined to be eligible to use LTF – Streets and Roads fund balance and will return funds to the Measure L – Road Tax Fund to be used on a future Local Streets and Roads project in the future.
UTILITIES
A budget adjustment in the amount of $2,716,416 is needed in the Water Fund (4100) to recognize grant revenue from the State Water Resource Board - California Water and Wastewater Arrearage Payment Program offsetting delinquent account balances for Water Utility Accounts.
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Department Director/Budget Manager/City Manager Approved Budget Adjustments EXHIBIT B For FY2021/22
AT #
Appro
ved by
CM,
BM or
DD Fund Fund Name Cost Ctr/Project Name Account Name
Rev/E
xp/TI/
TO
Acco
unt Current Budget
Increase
(Decrease)
Revised
Budget Description
AT-112 BM 1342 Police Grants 101010 - MultiYear
Donations Misc. Donations Rev $ 26,853 3,000 $ $ 29,853 AT-112 BM 1342 Police Grants 101010 - MultiYear
Donations Tools & Field Equipment Exp $ - 3,000 $ $ 3,000 Total Changes for Fund 1342 $ 26,853 $ 6,000 $ 32,853
AT-105 CM 1380 Non-Capital Parks Fund (NonGrant)
100880 - Fund
Development/Special
Projects
Miscellaneous Revenue Rev $ 4,500 3,000 $ $ 7,500
AT-105 CM 1380 Non-Capital Parks Fund (NonGrant)
100880 - Fund
Development/Special
Projects
Misc. Donations/Contribution
Non-Intergov Rev $ 9,000 10,700 $ $ 19,700
AT-105 CM 1380 Non-Capital Parks Fund (NonGrant)
100880 - Fund
Development/Special
Projects
Dog Park Preserve-10388-
Professional Services Exp $ 5,000 13,700 $ $ 18,700
Total Changes for Fund 1380 $ 18,500 $ 27,400 $ 45,900
AT-109 BM 1510 LTF - Streets and Roads Transfer Out Fund 1510 Transfer Out to Fund 3160 TO $ 11,140 15,912 $ $ 27,052 A budget adjustment is necessary to increase the Transfer Out from Fund 1510 - LTF Streets and Roads to Project 100727 - Bus Turnout SB Dale Road. The transfer is being increased as the project needs additional funding for the final Caltrans billing.
Once the transfer is complete, the project will be closed. The previous budgeted funding from Fund 4510 - Bus Fixed Route is no longer available with the JPA StanRTA formation.
Total Changes for Fund 1510 $ 11,140 $ 15,912 $ 27,052
AT-109 BM 3160 Capital Grants - Streets CIP 100727 - Bus Turnout SB Dale Road Transfer In from Fund 1510 TI $ 11,140 15,912 $ $ 27,052 A budget adjustment is necessary to increase the Transfer Out from Fund 1510 - LTF Streets and Roads to Project 100727 - Bus Turnout SB Dale Road. The transfer is being increased as the project needs additional funding for the final Caltrans billing.
Once the transfer is complete, the project will be closed. The previous budgeted funding from Fund 4510 - Bus Fixed Route is no longer available with the JPA StanRTA formation.
Total Changes for Fund 3160 $ 11,140 $ 15,912 $ 27,052
AT-106 CM 4000 Parking Fund PW - Parking Services Professional Services Exp $ 277,494 27,000 $ $ 304,494 A budget adjustment is necessary to increase the Parking Fund budget in the Professional Services account in Cost Center 53250 (PW-Parking Services) by $27,000. This increase will be used to cover the costs associated with the consultant services contract with Dixon Consultants for the Parking Assessment project.
Total Changes for Fund 4000 $ 277,494 $ 27,000 $ 304,494 AT-107 BM 4210 Wastewater Fund 101290 - River Trunk
Gravity System Construction Admin Exp $ 3,079,282 (74,880) $ $ 3,004,402 AT-107 BM 4210 Wastewater Fund 101290 - River Trunk
Gravity System Construction Exp $ 20,720,263 (748,800) $ $ 19,971,463 AT-107 BM 4210 Wastewater Fund 101290 - River Trunk
Gravity System Contingency Exp $ 2,072,026 (74,880) $ $ 1,997,146 AT-107 BM 4210 Wastewater Fund 101290 - River Trunk
Gravity System Construction Admin-CDBG Exp $ - 74,880 $ $ 74,880 AT-107 BM 4210 Wastewater Fund 101290 - River Trunk
Gravity System Construction-CDBG Exp $ - 748,800 $ $ 748,800 AT-107 BM 4210 Wastewater Fund 101290 - River Trunk
Gravity System Contingency-CDBG Exp $ - 74,880 $ $ 74,880 A budget adjustment is necessary to increase the Dog Park task on the Fund Development project 100880. The adjustment is needed to account for remaining expenses related to the Dog Park in FY 21-22 which include: purchase of fiber (bark), tree removal, benches, fence repairs and cement removal. The increase in expense budget will be offset with funds at the Stanislaus Community Foundation - Dog Park account and Miscellaneous Revenue that the City received that has not been recognized yet.
A budget adjustment in the amount of $898,560 is needed to move budget within Project 101290 from Construction Admin/Construction/Contingency to CDBG tasks in order to distinguish reimbursed capital costs.
A budget adjustment in the amount of $3,000 is needed to recognize revenue and offsetting expense for MPD Donations that will be used for field equipment. #1..
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Department Director/Budget Manager/City Manager Approved Budget Adjustments EXHIBIT B For FY2021/22
AT #
Appro
ved by
CM,
BM or
DD Fund Fund Name Cost Ctr/Project Name Account Name
Rev/E
xp/TI/
TO
Acco
unt Current Budget
Increase
(Decrease)
Revised
Budget Description
AT-108 CM 4210 Wastewater Fund 101381 - River Trunk
Emergency Repair at 7th Appr Unit C - Eng./Design/Admin Exp $ - 25,000 $ $ 25,000 AT-108 CM 4210 Wastewater Fund 101381 - River Trunk
Emergency Repair at 7th
Appr Unit C - Construction
Admin Exp $ - 25,000 $ $ 25,000
Total Changes for Fund 4210 $ 25,871,571 $ 50,000 $ 25,921,571 AT-110 BM 4310 Airport Operating Fund 53313 - PW Airport Services
45004 - Interfund Charges -
Service Credit Labor Charges Rev $ - 23,000 $ $ 23,000
AT-110 BM 4310 Airport Operating Fund 53313 - PW Airport Services 53300 - Professional Services Exp $ 14,297 23,000 $ $ 37,297 Total Changes for Fund 4310 $ 14,297 $ 46,000 $ 60,297
AT-111 BM 4330 County Aircraft Tax Fund
53350 - Transportation
Airport Special Fund
Operations
53300 - Professional Services Exp $ 25,000 20,000 $ $ 45,000 A budget adjustment is necessary to increase the Professional Services account in the County Aircraft Tax Fund by $20,000 to account for invoices related to Valley Entry and Sign Design. These invoices were originally going to be paid from Grant funds, but it was determined that they were not eligible. They are now being paid from the County Aircraft Tax Fund as they are related to general aviation out at the Airport. The invoices will be paid from Fund 4330 fund reserves.
Total Changes for Fund 4330 $ 25,000 $ 20,000 $ 45,000
A budget adjustment in the amount of $50,000 is needed to initiate the funding for the River Trunk Emergency Repair at 7th Street project. This project will replace 275 linear feet of 36/48 inch of deteriorating concrete pipe with PVC or HDPE material at 7th Street.
A budget adjustment is necessary to recognize revenue related to staff time charged to Project 101378. Staff was notified that payroll time was an eligible grant expenditure. Once the time was charged to the project revenue was credited back to the Airport Operating Fund. This adjustment is recognizing the revenue and increasing the Professional Services expenditure account. The increase in expenditures is being offset by the revenue received.
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CITY OF MODESTO
COMMITTEE AGENDA REPORT
DATE OF MEETING:
March 16, 2022
Date: February 16, 2022
TO: Finance Committee
David Wright, Chair
Rosa Escutia-Braaton, Vice-Chair
Bill Zoslocki, Member
THROUGH: Joseph P. Lopez, City Manager
FROM: William Wong, Director of Utilities
SUBJECT: Approve Pre-Qualified Local Consultant List for Civil Engineering Services CONTACT: Robert Davalos, Senior Civil Engineer, [email protected], (209) 571-5869
DESCRIPTION:
Consider approving a Pre-Qualified Local Consultant List for Civil Engineering Services for various Capital Improvement Program Projects for a period of one year, with the possibility of two additional one-year extensions at the written approval of the Utilities Department Director. (Funding Source: Various Capital Improvement Program Projects) STRATEGIC PLAN ELEMENT:
The recommended action supports the 2020-2025 City of Modesto Strategic Plan Initiatives, Goal D: Provide safe, efficient, and reliable infrastructure through proactive community investment, maintenance, and sustainability efforts.
BACKGROUND:
There are a number of Capital Improvement Program (CIP) projects that may require outside consultant services for efficient project delivery. Retaining a pre-qualified, as-needed, list of consultants allows the Utilities Department to have accelerated access to specific engineering services, when needed. This will eliminate the need to send out repetitive Requests for Qualifications (RFQ) for projects of similar scope and/or type, saving staff time and project costs.
DISCUSSION:
In accordance with Administrative Directive 3.1, Selection Procedures for Professional Consultants Who Provide Architectural & Engineering Services for Capital Projects, which follows State of California Government Code, Sections 4526-4529, staff solicited and formally #2..
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Finance Committee, March 16, 2022
Approve Pre-Qualified Local Consultant List for Civil Engineering Services
advertised an RFQ through Planet Bids for civil design and drafting services. Staff received seven Statements of Qualifications (SOQs), six of which were from local firms.
After careful review of the SOQs by Public Works and Utilities Department staff, the following local firms were selected as the four most qualified:
Siegfried Engineering
North Star Engineering Group
O’Dell Engineering
Blackwater Consulting Engineers
When as-needed civil engineering services are required for CIP projects with a total budget of $3 million or less, a Request for Proposals with a specific scope of work may be issued to these firms. Following evaluation of proposals, interviews may be conducted to select the most qualified firm. An agreement for engineering services will then be presented to Committee and City Council for approval.
This pre-qualified local consultant list will be active for one year from the date of Council approval, at which time the City may extend the list. Staff is also requesting the approval of two additional one-year extensions at the discretion of the Utilities Department Director. In the event the firms listed on the pre-qualified list are deemed to lack experience or expertise for specific projects, the City retains the right to recruit consultants for individual projects and not be restricted to only using the approved list. A formal process will be conducted should this situation occur.
FISCAL IMPACT:
There is no fiscal impact at this time; furthermore, agreements resulting from the use of this approved list will be project specific and encumbered against existing approved Capital Improvement Program Project budgets.
Approved by:
William Wong, Director of Utilities
Joseph P. Lopez, City Manager
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