Economic Development Committee
June 6, 2022

parts with APG-Neuros for an average estimated annual cost of $150,000 and total not to exceed amount over five years of $750,000.

The annual agreement no. 126265 with APG-Neuros is set to expire on August 31, 2022.

DISCUSSION:

The Wastewater Division maintenance staff is seeking to establish a new two-year agreement with three (3) one-year extension options for the continued procurement of flow meters and parts.

Modesto Municipal Code Section 8-3.203 generally requires all purchases, in excess of fifty thousand dollars ($50,000) to follow formal bid procedures. However, MMC Section 8-3.204(b) provides that a purchase may be exempted from the City’s formal bidding requirement where the Purchasing Agency’s requirements can be met solely by a single article or process.

Additionally, the purchase of flow meters and parts from APG-Neuros should be exempt from the formal bidding procedure in accordance with Modesto Municipal Code 8-3.204(b) because APG-Neuros is the original equipment manufacturer and there is no known distributor outlet for the parts or components. Therefore, this purchase qualifies for exemption from the formal bidding procedures.

FISCAL IMPACTS:

Expenditures over the past five years under the previous agreement are listed below:

Previous Expenditures
Year Total
Year 1 $11,059
Year 2 $12,965
Year 3 $18,053
Year 4 $78,206
Year 5 $95,289
Grand TOTAL $215,572
While the estimated annual costs for routine maintenance are $25,000; should a core, variable frequency drive or any other non-routine part need to be replaced, the amount of $150,000 will not be exceeded and will allow for the work to be completed to avoid any interruption to the tertiary treatment process.

New Estimated
Year Total
Year 1 $150,000
Year 2 $150,000
Year 3 $150,000
Year 4 $150,000
Year 5 $150,000
Grand TOTAL $750,000
Funds to cover the costs associated with this agreement will be budgeted annually in the Wastewater Fund in account 4210-44316-53150.
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Economic Development Committee, June 6, 2022
Sole Source Purchase Agreement with APG-Neuros for Procurement of Flow Meters and Parts

Approved by: _________________________________________
William Wong, Director of Utilities
Joseph P. Lopez, City Manager
Attachments:

1. Bid Waiver

2. Annual Agreement

3. Financial Interest Disclosure

4. Quote
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1 CITY OF MODESTO

PURCHASING DIVISION
1010 TENTH ST., SUITE 5300
MODESTO, CA 95354
TEL: (209) 577-5405 FAX: (209) 544-8821
ANNUAL PURCHASE AGREEMENT NO. 220265
VENDOR: SHIP TO: INVOICE TO:

APGN INC (DBA APG-NEUROS) JENNINGS PLANT MAINTENANCE CITY OF MODESTO 1270 BLVD MICHÈLE-BOHEC ATTN: MIKE ALVES ACCOUNTS PAYABLE BLAINVILLE, QC J7C 5S4 7007 JENNINGS ROAD P.O. BOX 642
MODESTO, CA 95358 MODESTO, CA 95353
ANNUAL AGREEMENT FOR THE PURCHASE AND DELIVERY OF APG-NEUROS NX150 AND NX300 SPARE PARTS FOR THE CITY OF MODESTO, UTILITIES DEPARTMENT, WASTEWATER SERVICES DIVISION ON AN “AS NEEDED” BASIS.

ESTIMATED ANNUAL AMOUNT OF $150,000 PER YEAR, PER COUNCIL RESO 2022- __________.

1. THE TERM OF THE AGREEMENT SHALL BE FOR A PERIOD OF TWO YEARS, WITH THREE (3) ONE-YEAR EXTENSION OPTIONS AT THE SOLE DISCRETION OF THE CITY, FOR A TOTAL OF UP TO FIVE (5) YEARS.

YEAR ONE: SEPTEMBER 1, 2022 THROUGH AUGUST 31, 2023
YEAR TWO: SEPTEMBER 1, 2023 THROUGH AUGUST 31, 2024
YEAR THREE: SEPTEMBER 1, 2024 THROUGH AUGUST 31, 2025
YEAR FOUR: SEPTEMBER 1, 2025 THROUGH AUGUST 31, 2026
YEAR FIVE: SEPTEMBER 1, 2026 THROUGH AUGUST 31, 2027

2. PRICING SHALL REMAIN FIRM FOR THE FIRST YEAR OF THE AGREEMENT.

PRICE INCREASES FOR SUBSEQUENT YEARS TWO (2), THREE (3), FOUR (4), AND FIVE (5) SHALL NOT EXCEED

THE CONSUMER PRICE INDEX (CPI) FOR WEST URBAN AREA IN ANY ONE AGREEMENT YEAR, WITH

ACCEPTABLE SUPPORTING DOCUMENTATION PROVIDED TO SUBSTANTIATE INCREASE BY MANUFACTURER AND APPROVED BY THE PURCHASING DEPARTMENT. REQUESTS FOR PRICE INCREASES SHALL BE SUBMITTED BY CONTRACTOR IN WRITING, SIXTY (60) DAYS PRIOR TO THE ANNUAL ANNIVERSARY DATE OF THE AGREEMENT TO BE EFFECTIVE FOR THE SUBSEQUENT YEAR.

REFER TO ATTACHMENTS “A” FOR CONTRACTUAL PRICING.
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2 3. USAGE: VENDOR SHALL PROVIDE WHATEVER QUANTITIES MAY BE REQUIRED DURING THE AGREEMENT TERM.

4. DELIVERY: DELIVERIES SHALL BE MADE WITHIN TEN (10) WORKING DAYS AFTER AN ORDER IS PLACED.

IF THE DELIVERY CANNOT BE MADE WITHIN THIS TIME FRAME, VENDOR SHALL IMMEDIATELY NOTIFY THE CITY BY PHONE OR EMAIL WITH THE ANTICIPATED DELIVERY DATE.

CONTACT REPRESENTATIVE: MIKE ALVES (209) 342-4515 / [email protected]

5. PAYMENT: ALL INVOICES SHALL BE PAID IN FULL WITHIN THIRTY (30) DAYS AFTER DELIVERY OF THE

ORDER, AND RECEIPT OF A PROPERLY PREPARED INVOICE, SUBJECT TO CASH DISCOUNTS ALLOWED AND STATED IN THE BID DOCUMENT.

6. INVOICING: INVOICE SHALL REFERENCE AGREEMENT NO. 220265. THE INVOICE SHALL INCLUDE THE FIRST AND LAST NAME OF THE PERSON REQUESTING THE SERVICE. ALL INVOICES SHALL BE EMAILED DIRECTLY TO ACCOUNTS PAYABLE AT [email protected].

7. CONTRACTUAL CHANGES: CHANGES OF A CONTRACTUAL OR BUSINESS NATURE SHALL BE EFFECTED

ONLY BY WRITTEN CHANGE TO THIS AGREEMENT THROUGH THE CITY OF MODESTO, PURCHASING DIVISION.

PURCHASING CONTACT: CAROL WATTLE (209) 577-5406 / [email protected]

8. TERMINATION OF SERVICES: THE CITY RESERVES THE RIGHT TO DISCONTINUE SERVICES WITH THE

PROVIDER UPON FAILURE TO MEET CONTRACTUAL EXPECTATIONS AND/OR OBLIGATIONS, AS RECOMMENDED BY THE SITE SUPERVISOR OR HIS/HER AGENT.

THE CITY RESERVES THE RIGHT TO REVIEW THE SERVICE PROVIDERS’ PERFORMANCE AT ANY TIME WITH OR WITHOUT THE KNOWLEDGE OR CONSENT OF THE PROVIDER.

CANCELLATION OF SERVICES SHALL BE DETERMINED BY THE COLLABORATIVE EFFORTS OF THE

PURCHASING MANAGER, OR DESIGNEE, AND USING DEPARTMENT AFTER REVIEWING THE INCIDENT(S) OF FAILURE TO PERFORM. EITHER PARTY MAY TERMINATE THE CONTRACT IN ITS UNILATERAL DISCRETION FOR ANY OR NO REASON BY PROVIDING AT LEAST THIRTY (30) DAYS WRITTEN NOTICE TO THE OTHER OF ITS DESIRE TO TERMINATE.

9. INSPECTION: ALL MATERIALS AND WORKMANSHIP ARE SUBJECT TO INSPECTION AND TEST BY THE CITY FOR COMPLIANCE WITH SPECIFICATIONS AS INCLUDED HEREIN, WITHIN FIVE (5) BUSINESS DAYS AFTER DELIVERY. IN THE EVENT ARTICLES OR SERVICES ARE DEFECTIVE OR NOT IN CONFORMITY WITH THIS ORDER, THE CITY SHALL HAVE THE RIGHTS TO EITHER REJECT THE ITEMS OR REQUIRE CORRECTION.

DEFECTIVE ARTICLES OR SERVICES SHALL BE REMOVED FROM CITY PREMISES AND/OR CORRECTED BY AND AT THE EXPENSE OF THE VENDOR. FAILURE TO INSPECT AND ACCEPT OR REJECT SHALL NOT RELIEVE THE VENDOR FROM RESPONSIBILITY FOR COMPLIANCE WITH SPECIFICATIONS. FINAL

ACCEPTANCE SHALL BE CONCLUSIVE EXCEPT AS REGARDS TO LATENT DEFECTS, FRAUD, OR SUCH GROSS MISTAKES AS AMOUNT TO FRAUD.

10. RESPONSIBILITY: UNLESS OTHERWISE SPECIFIED, THE VENDOR SHALL BE RESPONSIBLE FOR ALL ITEMS

COVERED BY THIS PURCHASE AGREEMENT UNTIL DELIVERED AT THE DESIGNATED DELIVERY POINT

AND THE VENDOR SHALL BEAR ALL RISKS AS TO ITEMS REJECTED OR REQUIRING CORRECTION AFTER NOTICE OF SUCH REJECTION OR CORRECTION IS GIVEN.

11. SHIPMENT: ALL ITEMS F.O.B. DESTINATION UNLESS OTHERWISE SPECIFIED. WHEN AUTHORIZED, FREIGHT TO BE PREPAID. DO NOT SHIP COLLECT. ORIGINAL RECEIPTED FREIGHT BILL MUST ACCOMPANY THE INVOICE. SHIPMENT MUST BE MADE WITHIN THE TIME STATED ON PURCHASE

AGREEMENT, FAILING WHICH CITY RESERVES THE RIGHT TO PURCHASE ELSEWHERE AND CHARGE

VENDOR WITH ANY LOSS INCURRED, UNLESS DELAY IN MAKING SHIPMENT IS DUE TO UNFORESEEABLE CAUSES BEYOND THE CONTROL AND WITHOUT THE FAULT OR NEGLIGENCE OF THE VENDOR. #4..
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3 12. CHANGES: THIS PURCHASE AGREEMENT MAY AT ANY TIME, BY WRITTEN ORDER, BE CHANGED IN

REGARD TO THE MATERIALS OR SERVICE TO BE FURNISHED, QUANTITIES ORDERED, UNIT PRICE,

DISCOUNT, DELIVERY POINT OR ARRANGEMENTS, TERMS OR ANY OTHER MATTERS AFFECTING A VALID ORDER. IN THE EVENT SUCH CHANGE CAUSES AN INCREASE OR DECREASE IN THE COST OF

PERFORMANCE HEREUNDER, AND EQUITABLE ADJUSTMENT WILL BE MADE FOR THE COST THEREOF, SUBJECT TO THE APPROVAL OF THE PURCHASING MANAGER, AND WRITTEN NOTICE GIVEN THEREFORE.

13. WARRANTY: NOTWITHSTANDING ANY OTHER PROVISIONS OF THE ORDER, VENDOR WARRANTS THAT

THE MATERIALS, SUPPLIES OR OTHER SERVICES FURNISHED SHALL BE OF THE MOST SUITABLE GRADE AND EXACTLY AS SPECIFIED IN THIS ORDER. SUCH WARRANTY SHALL INCLUDE THE FOLLOWING:

PERFORMANCE, WORKMANSHIP, LABOR, MATERIALS, SELLER’S DESIGN OR ENGINEERING CONTRIBUTIONS. IF A DEFECT IS DISCOVERED IN ANY ITEM OF MATERIALS, SUPPLIES OR SERVICES

COVERED IN THIS PURCHASE AGREEMENT, VENDOR SHALL CORRECT AT ITS EXPENSE, INCLUDING

TRANSPORTATION/FREIGHT, SUCH DEFECTS AS ARE REPORTED WITHIN ONE YEAR OF DELIVERY OF THE ORDERS OR WITHIN THE WARRANTY PERIOD SPECIFIED ON THE QUOTE. UPON EXPIRATION OF THE

APPLICABLE WARRANTY PERIOD ALL SUCH LIABILITY SHALL TERMINATE EXCEPT FOR FRAUD, OR

SUCH GROSS MISTAKES AS AMOUNT TO FRAUD, LATENT DEFECTS OR SPECIFIC FAILURE TO COMPLY WITH THE TERMS OF THIS PURCHASE AGREEMENT.

14. DISCOUNT: IN CONNECTION WITH ANY DISCOUNT OFFERED, TIME WILL BE COMPUTED FROM DATE OF

DELIVERY TO CARRIER WHEN DELIVERY AND ACCEPTANCE ARE AT POINT OF ORIGIN, OR FROM DATE

OF DELIVERY AND ACCEPTANCE IF AT DESTINATION OR FROM DATE CORRECT INVOICE IS RECEIVED BY CITY, IF INVOICE DATE IS LATER THAN DATE OF DELIVERY.

15. INSURANCE: ALL ORDERS WHERE WORK, MAINTENANCE, OR SERVICE IS PERFORMED ON CITY PROPERTY REQUIRE APPROPRIATE INSURANCE AND INDEMNIFICATION. SERVICES WILL BE SUSPENDED WITHOUT PROPER INSURANCE CERTIFICATES BEING ON FILE WITH THE CITY. CONTACT CITY PURCHASING OFFICE TO VERIFY THE TYPE OF INSURANCE REQUIRED.

16. EXEMPTIONS: THE CITY IS EXEMPT FROM PAYMENT OF FEDERAL EXCISE TAX. ALL INVOICES SHALL BE EXCLUSIVE OF SUCH EXCISE TAX. IF PURCHASE IS NOT SUBJECT TO SALES TAX, THE STATEMENT FOR RESALE WILL APPEAR IN THE BODY OF THE PURCHASE AGREEMENT.

17. INFRINGEMENT: VENDOR AGREES TO PROTECT, INDEMNIFY AND SAVE HARMLESS THE CITY AS BUYER,

ITS AGENTS, OFFICERS, EMPLOYEES, AND VOLUNTEERS FROM ANY CLAIM, LOSS OR DAMAGE FROM

INFRINGEMENT OF TRADEMARKS, PATENTS, COPYRIGHTS AND UNFAIR COMPETITION ACTION WITH RESPECT TO THIS PURCHASE AGREEMENT.

18. INDEMNITY: THE VENDOR SHALL HOLD THE CITY, ITS AGENTS, OFFICERS, EMPLOYEES, AND

VOLUNTEERS, HARMLESS FROM AND SAVE, DEFEND AND INDEMNIFY THEM AGAINST ANY AND ALL

CLAIMS, LOSSES, LIABILITIES, JUDGMENTS OR DAMAGES FROM EVERY CAUSE, INCLUDING BUT NOT

LIMITED TO INJURY TO PERSON OR PROPERTY OR WRONGFUL DEATH, INCLUDING REASONABLE COSTS

AND EXPENSES OF DEFENSE OF ANY JUDICIAL OR ADMINISTRATIVE ACTION, ARISING DIRECTLY OR

INDIRECTLY OUT OF ANY NEGLIGENT OR INTENTIONAL ACT OR OMISSION OF VENDOR, OR ITS AGENTS,

OFFICERS, EMPLOYEES, OR VOLUNTEERS RELATING TO OR DURING THE PERFORMANCE OF ITS OBLIGATIONS UNDER THIS PURCHASE AGREEMENT. VENDOR’S OBLIGATION TO DEFEND, INDEMNIFY,

AND HOLD THE CITY, ITS AGENTS, OFFICERS, AND EMPLOYEES HARMLESS UNDER THE PROVISIONS OF

THIS PARAGRAPH IS NOT LIMITED TO OR RESTRICTED BY ANY REQUIREMENT IN THIS PURCHASE AGREEMENT FOR VENDOR TO PROCURE AND MAINTAIN A POLICY OF INSURANCE. IN THE INDEMNITY

CLAUSE CONTAINED HEREIN VENDOR AGREES TO DEFEND, INDEMNIFY AND HOLD CITY HARMLESS #4..
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4 FROM THE NEGLIGENCE OF ITS EMPLOYEES, AMONG OTHER RISKS. WITH REFERENCE TO THE

FOREGOING, THE PARTIES AGREE THAT ALL RISK OF LOSS, INCLUDING BUT NOT LIMITED TO DAMAGES,

PROPERTY LOSSES AND DEFENSE OF THIRD-PARTY SUITS, ARISING OUT OF OR RELATING TO THE OPERATION OF CITY OWNED VEHICLES BY VENDOR’S EMPLOYEES IS APPORTIONED TO VENDOR IN ACCORDANCE WITH THE PROVISIONS CONTAINED IN INDEMNITY.

19. GOVERNING LAW: THIS PURCHASE AGREEMENT SHALL BE DEEMED MADE IN, GOVERNED BY,

PERFORMED IN, AND CONSTRUED AND ENFORCED IN ACCORDANCE WITH THE LAWS OF THE STATE OF CALIFORNIA, U.S.A., WITHOUT GIVING EFFECT TO ITS CONFLICTS OF LAWS, PROVISIONS OR PRINCIPLES.

20. LIABILITY: THE CITY SHALL NOT BE RESPONSIBLE FOR ANY DAMAGE THAT MAY ACCRUE BY REASON OF THE DEATH OR INJURY OF THE PERSON OF THE VENDOR’S OFFICERS, AGENTS, EMPLOYEES, INVITEES,

OR LICENSEES, OR BE SET UP AT ANY TIME BECARUS OF PERSONAL INJURY OR DAMAGE TO PROPERTY

SUSTAINED BY ANY OTHER PERSON OR PERSONS, WHICH MAY HAVE BEEN CAUSED OR CONSTRIBUTED

TO, APPROXIMATELY OR REMOTELY, BY REASON OF OR IN THE COURSE OF PERFORMANCE OF THE PURCHASE AGREEMENT. THE VENDOR SHALL ASSUME FULL RESPONSIBILITY FOR THE DEFENSE OF ANY

CLAIMS ARISING UNDER THE PURCHASE AGREEMENT AND THE VENDOR SHALL SAVE, KEEP, AND BEAR

HARMLESS THE CITY, ALL OFFICERS AND EMPLOYEES THEREOF, FROM ALL DAMAGES, COSTS, OR

EXPENSES BECAUSE OF PERSONAL INJURY OR PROPERTY DAMAGE BASED ON THE PERFORMANCE OF THIS PURCHASE AGREEMENT OR ASSERTED AGAINST IT.

21. DISPUTES: ALL DISPUTES CONCERNING QUESTIONS OF FACT WHICH MAY ARISE UNDER THIS PURCHASE

AGREEMENT, AND NOT DISPOSED OF BY MUTUAL CONSENT SHALL BE DECIDED BY THE PURCHASING MANAGER.

22. OFFER AND ACCEPTANCE: VENDOR REPRESENTS ITS ACCEPTANCE TO PROVIDE PRODUCTS AND/OR SERVICES AS FOLLOWS: CITY’S OFFER TO PURCHASE PRODUCTS AND/OR SERVICES IS EXPRESSLY CONDITIONED UPON VENDOR’S ASSENT TO THE TERMS AND CONDITIONS SET FORTH IN CITY’S PURCHASE ORDER DOCUMENTS, SPECIFICATIONS, SUPPORTING DATA, AND THESE ARTICLES. VENDOR AGREES THAT VENDOR’S ORDER ACKNOWLEDGMENT TERMS AND CONDITIONS RECEIVED PRIOR TO, DURING, OR AFTER ORDER PLACEMENT BY CITY ARE HEREBY REJECTED. CITY PURCHASE ORDERS SIGNED BY THE CITY’S PURCHASING MANAGER OR HIS/HER DESIGNATED AGENT AND ISSUED TO VENDOR CONSTITUTE WRITTEN NOTIFICATION TO VENDOR OF CITY’S REJECTION OF ANY AND ALL VENDOR ORDER ACKNOWLEDGMENTS, COUNTER OFFERS AND CHANGES TO THE CITY’S TERMS AND CONDITIONS.

23. ASSIGNMENT: NEITHER THIS AGREEMENT NOR ANY PORTION THEREOF SHALL BE SUBCONTRACTED OR ASSIGNED WITHOUT THE WRITTEN CONSENT OF THE CITY IN EACH AND EVERY INSTANCE.

24. MISCELLANEOUS: TIME IS OF THE ESSENCE IN EACH AND EVERY PROVISION OF THIS AGREEMENT. #4..
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5 ATTACHMENT A
ANNUAL PURCHASE AGREEMENT NO. 220265
APG-NEUROS NX150 AND NX300 SPARE PARTS
CONTRACTUAL PRICING – SEPTEMBER 01, 2022
Item Part No. Description Unit Unit Price
1 MEC03011-0001.0 BLOW-OFF VALVE FOR NX300 EA $6,599.73 2 MEC02011-0001.0 BLOW-OFF VALVE FOR NX150 EA $6,231.79 3 MTN0000-0043.0 VFD MAIN FILTER, PLEATED EA $207.90
4 MTN0000-0044.0 MBB MAIN FILTER, PLEATED EA $266.70
5 MTN0000-0045.0 ABB MAIN FILTER, PLEATED EA $415.80
6 ELE00024-0005.0 PRESSURE TRANSDUCER, INLET EA $967.07 7 ELE00024-0004.0 PRESSURE TRANSDUCER, DISCHARGE EA $967.07 8 ELE00024-0011.0 &
ELE00024-0012.0 RTD SENSOR, WITH FITINGS EA $778.12
9 ELE03011-0004.0 VFD 3C3 COATED FOR NX300 EA $33,536.23 10 ELE01511-0005.0 VFD 3C3 COATED FOR NX150 EA $15,595.92 11 ELE00011-0001.0 VFD KEYPAD EA $368.50
12 ELE01513-0001.0 SINUS FILTER NX150 EA $5,495.85
13 ELE03013-0003.0 SINUS FILTER NX300 EA $11,635.53
14 ELE00020-0003.0 DC POWER SUPPLY EA $92.61
15 ELE00037-0001.0 SOLENOID VALVE EA $361.46
16 ELE00024-0001.0 GAP SENSOR, AEC-767VX EA $2,137.75
17 ELE00032-0024.0 L24 PLC UNIT EA $5,889.68
18 ELE00030-0003.0 TOUCHSCREEN HMI EA $3,837.15
19 MEC00051-0055.0 FLOWMETER 022609-2A2DLVF2 EA $5,233.20 20 MEC00051-0054.0 FLOWMETER 022609-1A21MVF0 EA $6,126.70 21 ELE00038-0002.0 WATERPUMP EA $1,491.40
22 COS03006-0001.0 NX300-C060 CORE EA $99,365.00
23 COS01505-0001.0 NX150-C050 CORE EA $64,395.00
24 WCS00011-0001.0 RADIATOR EA $662.18
FREIGHT IS NOT INCLUDED AND WILL BE ADDED TO INVOICE.

PRICING IS NET TO THE CITY, EXCLUSIVE OF FEDERAL EXCISE TAX., CALIFORNIA STATE, LOCAL, SALES AND USE TAX.

CITY OF MODESTO SALES TAX RATE: 7.875%
PAYMENT TERMS: NET 30
VENDOR CONTACT: NAME: JULIO FAJARDO
PHONE: (866) 592-9482 EXT 2116
EMAIL: [email protected]
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Quotation
Log number: AM-2021-1070A
Date: 3/14/2022
Delivery address: Invoice address:

Project name:

Models:

ITEM QUANTITY DESCRIPTION PRICE TOTAL
1 1 BLOW-OFF VALVE FOR NX300 $6,599.73 $6,599.73
P/N: MEC03011-0001.0
2 1 BLOW-OFF VALVE FOR NX150 $6,231.79 $6,231.79
P/N:MEC02011-0001.0
3 1 VFD MAIN FILTER, PLEATED $207.90 $207.90
P/N: MTN0000-0043.0
4 1 MBB MAIN FILTER, PLEATED $266.70 $266.70
P/N: MTN0000-0044.0
5 1 ABB MAIN FILTER, PLEATED $415.80 $415.80
P/N: MTN0000-0045.0
6 1 PRESSURE TRANSDUCER, INLET $967.07 $967.07
P/N: ELE00024-0005.0
7 1 PRESSURE TRANSDUCER, DISCHARGE $967.07 $967.07
P/N: ELE00024-0004.0
8 1 RTD SENSOR, WITH FITTINGS $778.12 $778.12
P/N: ELE00024-0011.0 & ELE00024-0012.0
9 1 VFD 3C3 COATED FOR NX300 $33,536.23 $33,536.23
P/N: ELE03011-0004.0
10 1 VFD 3C3 COATED FOR NX150 $15,595.92 $15,595.92
P/N: ELE01511-0005.0
11 1 VFD KEYPAD $368.50 $368.50
P/N: ELE00011-0001.0
12 1 SINUS FILTER NX150 $5,495.85 $5,495.85
P/N: ELE01513-0001.0
13 1 SINUS FILTER NX300 $11,635.53 $11,635.53
P/N: ELE03013-0003.0
14 1 DC POWER SUPPLY $92.61 $92.61
P/N: ELE00020-0003.0
15 1 SOLENOID VALVE $361.46 $361.46
P/N: ELE00037-0001.0
16 1 GAP SENSOR, AEC-767VX $2,137.75 $2,137.75
P/N: ELE00024-0001.0
17 1 L24 PLC UNIT $5,889.68 $5,889.68
P/N: ELE00032-0024.0
18 1 TOUCHSCREEN HMI $3,837.15 $3,837.15
P/N: ELE00030-0003.0
19 1 FLOWMETER 022609-2A2DLVF2 $5,233.20 $5,233.20
P/N: MEC00051-0055.0
20 1 FLOWMETER 022609-1A21MVF0 $6,126.70 $6,126.70
P/N: MEC00051-0054.0
21 1 WATERPUMP $1,491.40 $1,491.40
P/N: ELE00038-0002.0
22 1 NX300-C060 CORE $99,365.00 $99,365.00
P/N: COS03006-0001.0
23 1 NX150-C050 CORE $64,395.00 $64,395.00
P/N: COS01505-0001.0
24 1 RADIATOR $662.18 $662.18
P/N: WCS00011-0001.0
25 1 Estimated Shipping* TBD TBD
TOTAL $272,658.34
(Quotation in US$)
3/14/2022
DATE
* Quotation valid for 30 days
* Payment methods: CK, wire transfer, Credit card
* Payment NET 30 days
* Shipping: PPA
Thank you for choosing APG-Neuros!
Naomi Fleming
(4) NX150-C050 (6) NX300-C060
NX300/NX150 Spare Parts List
From Plattsburgh, NY to Modesto, CA
*To be Determined
PO: 126265
10-0011/12-0025 Modesto
Modesto WWTP
Attn: Michael Alves
7007, Jennings Rd. To be advised
Modesto, CA 95358
209-765-8434 / [email protected]
Project Description
APGN Inc.
1270, Michèle-Bohec, Blainville, Québec J7C 5S4
Tel.: 450 939-0799 Fax: 450 939-2115 Web site: www.apg-neuros.com #4..

CITY OF MODESTO

COMMITTEE AGENDA REPORT
DATE OF MEETING:

June 6, 2022
Date: May 12, 2022
TO: Economic Development Committee
Sue Zwahlen, Chair
Chris Ricci, Vice-Chair
David Wright, Member
THROUGH: Joseph P. Lopez, City Manager
FROM: William Wong, Director of Utilities
SUBJECT: First Amendment to the Industrial Electric Machinery Agreement CONTACT: Monte Hamilton, Plant Maintenance Superintendent, [email protected], (209) 342-4505
DESCRIPTION:

Consider approving a First Amendment to the Citywide Agreement with C.H.W. Enterprises, Inc., DBA Industrial Electrical Machinery, Visalia, CA, for the Furnishing of Electric Motor Rewind/Rebuild Services, increasing the annual amount by $243,196 from $124,304 for a new estimated annual amount of $367,500 and a new total amount not to exceed $1,705,568 over five years, and forwarding to Council for approval. (Funding Source: Various Funds) STRATEGIC PLAN ELEMENT:

The recommended action supports the 2020-2025 City of Modesto Strategic Plan Initiatives, Goal D: Provide safe, efficient, and reliable infrastructure through proactive community investment, maintenance, and sustainability efforts.

BACKGROUND:

Electric motor rewinding and rebuilding services are required for various types and sizes of motors used within City facilities. These motors require immediate repair or rebuild services to ensure that City operations and facilities are maintained. Motors are used in many processes that are required for compliance with federal permits and regulations, such as water and wastewater systems that meet State Water Board requirements. Other regulations are safety related such as ventilation to reduce heat or dangerous atmospheric situations in restricted areas such as pumping stations and wells, and others are convenience or security related to gate or door openers.

A large portion of these pumps and motors are of such a design that long lead times and high cost become prohibitive to stock each pump and/or motor and often having this contract enables #5..
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Economic Development Committee, June 6, 2022
First Amendment to the Industrial Electric Machinery Agreement

the ability to continue to extend the life of these pumps and motors often well beyond normal life cycles, in a cost effective and efficient manner.

On October 13, 2020 by Resolution No. 2020-424, Council authorized a Citywide Purchase Agreement for electrical motor rewind-rebuild services to C.H.W. Enterprises, Inc., DBA Industrial Electrical Machinery, Visalia, CA, for two-year agreement with three (3) one-year extension options at the sole discretion of the City, for an estimated annual cost of $124,304 and a total amount not to exceed $621,520 over five years.

DISCUSSION:

There are currently three divisions; Water, Wastewater, and Parks that utilize the agreement with Industrial Electrical Machinery. During the term of this agreement it has been determined that the initial requested amounts for the Water and Wastewater Divisions were underestimated.

It is difficult for staff to predict how many pieces of mechanical equipment will fail at any given time or to determine if this proposed increase of $243,196 will cover the costs of future unexpected failures of critical motors and pumps within each year’s term of the agreement.

An amendment is needed to increase the annual amount of this agreement by $243,196, from $124,304, for a new estimated annual amount of $367,500, with an estimated annual Consumer Price Index (CPI) increase of 10% for years three through five for a new total amount not to exceed $1,705,568 over five years.

FISCAL IMPACTS:

Expenditures over the past two years for the furnishing of Electric Motor Rewind/Rebuild Services under the current agreement are listed below:

Fiscal Year Total
FY 20/21 $83,811
FY 21/22 $140,928
Grand TOTAL $224,739
Funds to cover the costs associated with this agreement will be budgeted annually in the accounts listed below.

FUND ACCOUNT

NUMBER CURRENT INCREASE NEW AMOUNT
Water Fund Various $75,923 $84,077 $160,000
Sewer Fund Various $36,881 $148,119 $185,000
Stormwater Lift Stations Fund 4480-44311-53100 $4,000 $11,000 $15,000 General Fund (Parks) 0100-52010-53150 $7,500 $0 $ 7,500 ESTIMATED ANNUAL TOTAL $124,304 $243,196 $367,500
ESTIMATED ANNUAL TOTAL YEAR 3 10% CPI $36,750 $404,250
ESTIMATED ANNUAL TOTAL YEAR 4 10% CPI $40,425 $444,675
ESTIMATED ANNUAL TOTAL YEAR 5 10% CPI $44,468 $489,143
FIVE (5) YEAR TOTAL NOT TO EXCEED $364,839 $1,705,568
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Economic Development Committee, June 6, 2022
First Amendment to the Industrial Electric Machinery Agreement

Approved by: _________________________________________
William Wong, Director of Utilities
Joseph P. Lopez, City Manager
Attachments:

1. First Amendment

2. Agreement No 190851
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FIRST AMENDMENT ELECTRIC MOTOR REWIND/REBUILD SERVICES AGREEMENT

WITH INDUSTRIAL ELECTRIC MACHINERY
This First Amendment to The Electrical Motor Rewind/Rebuild Services Agreement (the “First Amendment”) is entered into between the CITY OF MODESTO, a municipal corporation of the State of California hereinafter referred to as “City” and C.H.W Enterprises INC., DBA Industrial Electric Machinery, a California Corporation hereinafter referred to as “Contractor” entered into by the parties on the _____ day of ____________ , 2022.

RECITALS
This First Amendment is made with regard to the following recitals:

WHEREAS, City and Contractor previously entered into that certain Electrical Motor Rewind/Rebuild Services Agreement dated October 13, 2020 (the “Original Agreement”); and WHEREAS, City and Contractor desire to amend the Original Agreement by increasing the previously approved annual amount from $124,304 to $367,500, and the total amount of the agreement from not to exceed $621,520 to $1,705,568.

NOW, THEREFORE, in consideration of this First Amendment, and the mutual promises, covenants, and stipulations contained in the Original Agreement for Electric Motor Rewind/Rebuild Services and this First Amendment to Original Agreement, the parties agree as follows:

1. The first sentence of Section 1, f., of the Original Agreement is deleted and replaced in its entirety as follows:
“CONTRACTOR shall furnish the services defined for the following contracted rates, for an estimated annual amount of $367,500, and a total amount not to exceed $1,705,568 over five years:”

2. Except as provided for in this First Amendment, all other terms and conditions of the Original Agreement shall remain in full force and effect.

IN WITNESS WHEREOF, the City of Modesto, a municipal corporation, has authorized the execution of this First Amendment to Original Agreement for the Electric Motor Rewind/Rebuild Services in duplicate by its City Manager and attestation by its City Clerk under Resolution No. 2022- _________, adopted #5..
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by the Council of the City of Modesto on the ________ day of ___________, 2022, and C.H.W Enterprises INC., DBA Industrial Electric Machinery has caused this First Amendment to be duly executed in duplicate as of the Effective Date.
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CITY OF MODESTO

COMMITTEE AGENDA REPORT
DATE OF MEETING:

June 6, 2022
Date: May 16, 2022
TO: Economic Development Committee
Sue Zwahlen, Chair
Chris Ricci, Vice-Chair
David Wright, Member
THROUGH: Joseph P. Lopez, City Manager
FROM: William Wong, Director of Utilities
SUBJECT: Approve and Certify the Sewer System Management Plan Update CONTACT: Robert Englent, Wastewater Collection Systems Superintendent, [email protected], 209-577-6222

DESCRIPTION:

Consider approving and certifying an update to the City of Modesto Sewer System Management Plan, and forwarding to Council for approval. (Funding Source: Wastewater Fund) STRATEGIC PLAN ELEMENT:

The recommended action supports the 2020-2025 City of Modesto Strategic Plan Initiatives, Goal D: Provide safe, efficient and reliable infrastructure through proactive community investment, maintenance and sustainability efforts.

BACKGROUND:

The City of Modesto’s sanitary sewer system is regulated by the State Water Resources Control Board (SWRCB). On May 2, 2006, the SWRCB adopted Order No. 2006-0003-DWQ1, Statewide General Waste Discharge Requirements (WDR) for Sanitary Sewer Systems. The WDR governs the operations and maintenance of wastewater collection systems and requires agencies to develop, implement, and periodically update a system-specific Sewer System Management Plan (SSMP).

The SSMP is a guiding document for the proper management, operation, and maintenance of all parts of the sanitary sewer system. The goal of the WDR and the SSMP is to reduce and prevent Sewer System Overflows (SSO), and to mitigate the effects of any SSOs that do occur.

Adherence to the SSMP aids staff in achieving the City’s goal of reducing SSOs and ensures 1 State Water Resources Control Board Order No. 2006-0003-DWQ can be found at https://www.waterboards.ca.gov/board_decisions/adopted_orders/water_quality/2006/wqo/wqo2006_0003.pdf #6..
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City Council, June 6, 2022
Approve and Certify the Sanitary Sewer Management Plan Update

continued compliance with all State and Federal regulations. The SSMP must be approved by the “Enrollees” governing board (Modesto City Council) at a public meeting.

The development of the SSMP was approved by City Council on July 24, 2007, by Resolution No. 2007-460.

The SSMP was completed, certified and approved by the City Council on April 7, 2009, by Resolution No. 2009-150.

Updates to the SSMP were approved February 7,2012, by Resolution 2012-49, March 3, 2015, by Resolution 2015-72, and on September 5, 2017, by Resolution 2017-357.

DISCUSSION:

The WDR requires staff to perform audits on the SSMP a minimum of every two years and complete updates every 5 years, or when there are significant changes made to operations.

In order to facilitate proper funding and management of the City’s sanitary sewer system, Staff has conducted internal SSMP audits in November 2013, October 2014, October/November 2016, August 2017, February 2019 and February 23, 2021. The most recent audit report and findings are included in Section 10 of the updated SSMP.

Major SSMP audit findings:
 Changes in Utilities Management (2019 Audit)
 The November 2018 Audit was conducted, but not completed until February 2019 to capture full calendar year of SSOs (2019 Audit)
 Changes in supervisory staff (2021 Audit)
 Updates to the SSO Trends in SSMP Element 9, Monitoring, measurement, and plan modifications (2019 and 2021 Audits)
These audit findings require the SSMP be updated to incorporate the changes.

If the City failed to approve and/or update the SSMP, it would be in violation of Order No. 2006- 0003-DWQ, Statewide General Waste Discharge Requirements and the City would be subject to penalties up to $10,000 a day.

FISCAL IMPACTS:

There are no costs associated with approval of the updated SSMP; however, there are costs associated with the implementation of various elements of the SSMP. These implementation costs are reflected in the Utilities, Wastewater Collections annual budget: 4210-44211-Various. #6..
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City Council, June 6, 2022
Approve and Certify the Sanitary Sewer Management Plan Update

Approved by:

William Wong, Director of Utilities
Joseph P. Lopez, City Manager
Attachments:

1. Sewer System Management Plan 2022

2. SSMP Program Audit 2019

3. SSMP Program Audit 2021
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Sewer System Management Plan
Updated June 2022
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I. GOAL
DATE ISSUED: 4-6-2009
DATE REVISED: 10-02-2014
WASTEWATER COLLECTIONS APPROVED BY: Robert Englent
The goal of the SSMP is to provide the City of Modesto with a plan and schedule to properly manage, operate, and maintain all parts of the wastewater collections system.

It is the goal of the Wastewater Collection Division to:
 Promote a safe working environment
 Eliminate or minimize both dry and wet weather sanitary sewer overflows (SSOs)  Mitigate the impact of SSOs that do occur
 Fully comply with all State and Federal regulatory requirements  Provide excellent customer service
 Provide adequate capacity to convey peak flows
 Manage and operate the wastewater collection system using the best management practices available
 Use available funds in the most efficient manner possible #6..
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II ORGANIZATION
DATE ISSUED: 4-6-2009
DATE REVISED: 12-30-2014, 10-25-2016,
8-3-2017, 2-12-2019, 1-7-2021
WASTEWATER COLLECTIONS APPROVED BY: Robert Englent
The WDR requires that the SSMP identify the organizational structure responsible for implementing the SSMP elements.
a) The SSMP must indicate the name of the person(s) designated by the City as either a principal executive officer or ranking elected official, or by a duly authorized representative of that person, as described in paragraph (J.1.ii) of the State Water Resources Control Board Order No. 2006-0003, General Waste Discharge Requirements (WDR). The Legally Responsible Official (LRO) must receive authorization from another LRO and have responsibility for the overall operation of the regulated facility or activity.

Legally Responsible Official: Robert Englent, Wastewater Collections Superintendent b) The following are the names and telephone numbers of the positions responsible for implementing specific measures of the SSMP. Specific lines of authorities are shown in the attached organizational chart.

The names, telephone numbers, and positions of staff responsible for developing and implementing the SSMP are as follows:
 Director of Utilities: Will Wong (209) 577-5261
o Director – Responsible for establishing and maintaining the goals and objectives of the wastewater collection system as described in the SSMP, and ensuring current wastewater rates are adequate to meet those objectives.
 Wastewater Collections Superintendent: Robert Englent (209) 577-6222 o Manager – Overall responsibility for the wastewater collection system and SSMP development and compliance.
 Wastewater Collections Supervisor: Bob Eusebio (209) 577-6239 o Wastewater Collections Supervisor – Responsible for implementation of the SSMP Operations and Maintenance Program (OMP) and the Overflow Emergency Response Plan (OERP).
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 Wastewater Collections Supervisor: Vacant (209) 577-6287 o Construction Supervisor – Responsible for wastewater and storm water construction staff performing system repairs and replacement as described in the OMP.
 Wastewater Collections Supervisor: John Adams (209) 577-6234 o Customer Service/Storm Supervisor – Provides customer service response to sewer calls and SSMP back-up assistance to other supervisors.
 Engineering Manager: Robert Davalos (209) 571-5869 (Acting) o Responsible for oversight of the City’s Capital Improvement Plan (CIP) and elements of the System Evaluation and Capacity Assurance Plan (SECAP).
 Environmental Regulatory Compliance Manager: Vacant (209) 577-6240 o Responsible for establishing and implementing the City’s Fats, Oils, and Grease (FOG) Program, SSO chain of communication, and the prevention of illicit discharges.
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c) SSO Reporting Chain of Communication
 City of Modesto, (209) 577-6200, receives call of SSO from public  Sewer maintenance crew and Environmental Compliance personnel are dispatched to mitigate & clean-up SSO
 SSO form completed by Wastewater Collections and Environmental personnel  2 hour notifications of SSOs greater than 1,000 gallons or those entering a waterway are typically reported by the Environmental Compliance personnel, but can also be done by Wastewater Collections personnel
 SSO forms forwarded to Wastewater Collections Supervisor  Once all information is reviewed and verified, SSO event is certified by Wastewater Collections Manager
The following flow charts show the City of Modesto’s Utilities Wastewater Division and its assigned personnel.
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CITY OF MODESTO III. LEGAL AUTHORITY
DATE ISSUED: 4-6-09
DATE REVISED: 12-30-2014, 1-3-2017
WASTEWATER COLLECTIONS APPROVED BY: Robert Englent
Each enrollee must demonstrate, through sanitary sewer ordinances, service agreements, or other legally binding procedures, that it possesses the necessary right to:

A. Prevent illicit discharges into its sanitary sewer system (examples may include I/I, storm water, chemical dumping, unauthorized debris and cut roots, etc.); a. The following ordinances pertain to the prevention of illicit discharges into the sanitary sewer system and can be found in the City of Modesto Municipal Code.

TITLE 5 – SANITATION AND HEALTH
Chapter 6 – Wastewater Collection and Disposal
Article 2 – Regulations
B. Require that sewers and connections be properly designed and constructed; a. The City ordinances pertaining to the proper design and construction of sewers and connections are found in the following sections of the City of Modesto Municipal Code.

TITLE 4 – PUBLIC WELFARE, SAFETY AND HEALTH
Chapter 4 – Subdivision of Land
Article 8 – Improvements
C. Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the Public Agency;
a. City ordinances pertaining to lower lateral ownership are found in the following sections of the City of Modesto Municipal Code.

TITLE 5 – SANITATION AND HEALTH
Chapter 6 – Wastewater Collection and Disposal
Article 3 – Discharges of Fats, Oils, and Grease from Food Service Establishments
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D. Limit the discharge of fats, oils, and grease and other debris that may cause blockages, and
a. City ordinances pertaining to the discharge of Fats, Oils, and Grease (FOG) and other debris that may cause blockages are found in the following sections of the City of Modesto Municipal Code.

TITLE 5 – SANITATION AND HEALTH
Chapter 6 – Wastewater Collection and Disposal
Article 3 - Discharges of Fats, Oils, and Grease from Food Service Establishments E. Enforce any violation of its sewer ordinances.
a. City ordinances pertaining to the enforcement of City of Modesto sewer ordinances are found in the following sections of the City of Modesto Municipal Code.

TITLE 1 – GENERAL PROVISIONS
Chapter 2 – Penalty Provisions
TITLE 5 – SANITATION AND HEALTH
Chapter 1 – General Sanitation
Article 1 – Sanitary Regulations
Copies of both the City’s Municipal Ordinances and the Construction Standards can be obtained from the City’s website (www.modestogov.com).
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The City of Modesto sanitary sewer system collection system consists of approximately 655 miles of sewer pipes, 12,977 manholes, 48 lift stations and other related infrastructure.

The Wastewater Collections Division operates and maintains the sanitary sewer system using a reliability-centered preventive maintenance (PM) approach, which seeks to prevent stoppages and blockages within the sanitary sewer system by optimizing the PM schedule for each asset.

A. Maintain an up-to-date map of the sanitary sewer system, showing all gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable stormwater conveyance facilities;

1. The City’s sanitary sewer and storm collection system assets are fully inventoried in a geographic information system (GIS) database system that is able to provide full mapping capabilities and asset attribute descriptions. All sewer and storm assets are listed in the GIS database (which is considered to be 99% accurate), which provides a complete asset inventory. The City’s Information Technology (IT) department is responsible for maintaining the GIS map of the sewer and storm infrastructure. Information gathered through asbuilt plans, field observations, or CCTV inspections are regularly provided to our GIS Analyst and incorporated into our system, as a result, our GIS data accurately reflects conditions in the field.

2. The database includes manholes, gravity lines, pump stations, pressure pipes, valves, rock wells, catch basins, detention/retention basins, and stormwater outfalls.

3. In early 2017, the City implemented a new Computerized Maintenance Management System (CMMS) called Lucity. All Wastewater Collections staff has mobile access to the system through cellular connected tablets. The mobile Lucity system provides staff with real-time access to the mapping, work requests, work orders, work history, and PM schedules.

IV. OPERATIONS AND MAINTENANCE

PROGRAM
DATE ISSUED: 4-6-09
DATE REVISED: 12-30-2014, 01-10-2017,
08-03-2017
WASTEWATER COLLECTIONS APPROVED BY: Robert Englent
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B. Describe routine preventive operation and maintenance activities by staff and contractors, including a system for scheduling regular maintenance and cleaning of the sanitary sewer system with more frequent cleaning and maintenance targeted at known problem areas. The Preventive Maintenance (PM) program should have a system to document scheduled and conducted activities, such as work orders;

1. In addition to the GIS database, the City also maintains a Computerized Maintenance Management System (CMMS). The City uses the CMMS to create and update of sanitary sewer and storm sewer Preventive Maintenance (PM) schedules. Accurate and timely PM schedules are essential to the proper operation of the sanitary sewer and storm sewer collection systems. The goal of the PM program is to provide the proper amount of maintenance needed in order to keep the system functioning without failure. All maintenance activities are documented within the CMMS

2. The City’s maintenance program includes regular periodic cleaning and maintenance of the sanitary sewer system, and more frequent or accelerated cleaning and maintenance of known problem areas (Hot Spots). Routine cleaning cycles are established for all lines and performed on a rotating basis of 3 to 5 years. When necessary, cleaning cycles are accelerated and can range from 2 years to monthly. The City has a formal SSO and stoppage follow-up procedure to determine the appropriate course of action following an SSO or stoppage. Follow-up action can consist of an accelerated cleaning frequency, spot repairs, and/or a Capital Improvement Project. Regular scheduled maintenance is also performed on all lift stations.

For more information see the following:
 Standard Operating Procedure (SOP) C-12, Sewer Preventive Maintenance
 SOP C-13, Optimizing PMs
 SOP C-7, Sewer Maintenance
 SOP C-16, Sewer Root Control
C. Develop a rehabilitation and replacement plan to identify and prioritize system deficiencies and implement short-term and long-term rehabilitation actions to address each deficiency. The program should include regular visual and TV inspections of manholes and sewer pipes, and a system for ranking the condition of sewer pipes and scheduling rehabilitation. Rehabilitation and replacement should focus on sewer pipes that are at risk of collapse or prone to more frequent blockages due to pipe defects. Finally, the rehabilitation and replacement plan should include a capital improvement plan that addresses proper management and protection of the infrastructure assets. The plan shall include a time schedule for implementing the short- and long-term plans plus a schedule for developing the funds needed for the capital improvement plan;

1. The City of Modesto utilizes closed circuit television (CCTV) inspection to perform physical condition assessments and determine the priorities for Rehabilitation and Replacement (R&R). Sewer infrastructures identified as deficient are evaluated to determine if the infrastructure needs a spot repair or a Capital Improvement Project (CIP).
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The City has one in-house CCTV crew which consists of two members who perform routine, warranty and emergency video inspections of the City’s sewer and storm lines. The CCTV inspections are also used during SSO and stoppage follow-ups to determine if a given line segment requires accelerated maintenance, a spot repair, or replacement through a CIP. Using CCTV inspection, the root cause of a failure can be identified and a plan created to address defects, or if necessary, make repairs. All CCTV inspections rate the condition of observed defects on a scale of 1 through 5; with 1 being, “not likely to fail” and 5 being, “line has failed or failure is imminent”. The City then uses this information to set priorities for the CIP Program. The City also uses CCTV contractors as necessary. An analysis of all documented SSOs showed that 93% of all SSOs within the City of Modesto come from 6” and 8” lines. As a result, in May 2014, the City hired a CCTV contractor to assist with the City inspection of all 6” and 8” sewer lines. In October 2014, the City issued a Request for Proposals (RFP) to perform a condition assessment of City trunk sewers and siphons. Both inspection programs were completed in December 2016.

The Wastewater Fund provides for an annual Collection System R&R CIP, which consists of projects identified by the Wastewater Collections Section and are listed below.

D. Provide training on a regular basis for staff in sanitary sewer system operations and maintenance, and require contractors to be appropriately trained; and Training

1. The City staff responsible for maintaining the sewer system, are trained and experienced Collection System Operators committed to performing the duties required in a safe and effective manner. Employees are trained in Standard Operating Procedures (SOPs) for all maintenance operations, including sewer cleaning, sewer and storm repairs, overflow emergency response and other functions. Employees are trained to be competent in the safe operations of vehicles and equipment necessary to clean and maintain our sanitary sewer system. Employees are also rotated among different crews and sections to learn new skills and maintaining existing skills.

The City has developed SOP’s for sewer and storm cleaning using combination jet/vac trucks and power rodders. Operators regularly receive operational training based on these SOPs. In addition, as further training events are identified, employees are selected and sent as needed. The City tracks each employee’s training, associated contact hours, and encourages operator certification.

A copy of the Sewer Maintenance SOP is attached, see Attachment C: SOP C7, Sewer Maintenance.

The following table lists all training provided to Collection System Operators. All journey level operators are expected to be trained in all areas. #6..
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Bloodborne Pathogens Training Tailgate Training on how to prevent occupational exposure. Include warnings about the
dangerous nature of blood and OPIM, mention
that many BBP have no cure and are deadly,
and some tips on avoiding contact. Also
include methods for disinfection (bleach).

Anyone who might
encounter Blood or OPIM
in the workplace
CMMS Training Initial Training Training on use of the City's CMMS Anyone responsible for entering data into the
CMMS or who needs to
report data from the
CMMS.

Commercial Driver's License
Prep
Initial Training Training to prepare a driver to take the Commercial Driver’s License Test
Anyone who will be getting
a Class A or B license for
the City
Confined Space Safety Training Detailed course on Confined Space Entry including non-entry rescue and the roles of
entrant, attendant, and entry supervisor
Anyone assigned to work
in confined spaces
Customer Service Training Seminar How to interact with customers in the field and represent the City well.

Any employee who
interacts with the public in
the course of their duties
Defensive Driver Training Safety Training Safe Driving methods applicable to the type of vehicle assigned
Anyone who will drive for
the City
Drug and Alcohol Abuse Policy Safety Training Training on the City's Drug and Alcohol Abuse policy, including parts from the DOT policy
All employees, especially
those in the DOT pool
Emergency Response Safety Training Cover the individual employee's responsibilities in an emergency
Anyone with a role in the
Emergency Response
Plan (everyone)
Ergonomics Safety Training For office personnel, cover setting up a safe workstation and signs/symptoms that
something is wrong. Cover posture. For field
personnel, cover repetitive motion injuries,
neutral position, safe work postures, safe lifting,
safe carrying/working zone, and signs and
symptoms of stress/injury
All personnel
Excavation Safety Safety Training Covers Trenching and Shoring, safe equipment operating procedures, overhead work
procedures, plating, backfill and compaction,
construction safety orders confined space work,
terracing, etc.

Any Employee assigned to
perform excavation or
work in or around
excavations
Fall protection Safety Training Use, inspection, care, storage, fit, selection of harnesses, fall arrestors, block and tackle,
crank, tripod, davit arm, and other fall
protection equipment. Cover fall protection
standard and guidelines for handrails.
\\comfilesrv1\shared\WQC\TRAINING\Fall
Protection Training OSHA.pdf
Assigned to perform work
where there is a danger of
falling
Fire Extinguishers Tailgate Annual training on the use of fire extinguishers, especially: how to select, how to use, how to
inspect, and when to use (only if the fire has
not caught beyond the original source of
ignition.)
Everyone
First Aid/CPR Training Safety Training Methods for application of First Aid and CPR, including BBP training
Field personnel,
supervisors, others as
assigned by supervisors
HazCom Safety Training Location of MSDS, overview of the hazards common to the jobs assigned to the employee
(not just chemicals), location of JHAs, PPE,
how to use equipment to protect against
hazards (fume hoods, machine guards, office
chairs, etc.)
Everybody needs this
training, supervisors must
identify the relevant
miscellaneous hazards.

Note: some other hazards,
like hearing loss are
covered elsewhere
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Hazwoper Vendor Safety
Training
See Hazwoper Training Program (found in WW
Training Program)
See Hazwoper Training
Program (found in
Wastewater Training
Program)
Hearing Conservation Vendor Safety
Training
Cover the Hearing Conservation Program,
especially the parts about when/where to use
hearing protection
Employees who work
around noise hazards
Heat Stress and Illness Tailgate Cover signs, symptoms, and ways to avoid heat stress/illness
Any employee exposed to
heat stress at work
IIPP Safety Training Hazard Identification and mitigation, Roles, Safety Inspections, Communication, Training,
Discipline, Recognition
Everybody, even temps
Job skills training Seminar Specific CWEA training on topics such as digester math, sludge dewatering, nozzle
selection, safety, laboratory method selection,
etc. Description Recommended.

Staff should attend some
sort of outside specific
training at least once
every 2 years
Job Specific SOPs Initial Training Review all job specific SOPs As jobs are assigned Ladder and Scaffold Safety Tailgate Use, inspection, care, storage, and selection of ladders and scaffolds.

Employees assigned to
perform work that requires
a ladder
LOTO Safety Training Cover LOTO program, equipment specific procedures, and use of LOTO devices
Any employee whose work
exposes them to sources
of potentially hazardous
energy.

Manhole Safety Training Tailgate Review safe methods for removing a manhole cover
anyone who opens
manhole covers
NIMS SEMS 700a Vendor Safety
Training
National Incident Management System, An
Introduction
All government employees
NIMS SEMS ICS 100 Vendor Safety
Training
Introduction to the Incident Command System All government employees Orientation Initial Training Introduce to staff, chain of command, pool vehicles, lunch/break times and areas, smoking
area, requesting time off, copy room, supply
areas, sick line SOP, etc.

All employees
PPE Safety Training What to wear, how to use, limitations, maintenance, fit, inspect, don, doff, review of
relevant JHAs
Anyone issued PPE,
assigned any task
requiring the use of the
PPE
Temporary Traffic Control/Work
Zone Safety
Safety Training Covers the tools and methods for conducting work in the public right-of-way.

Any employees assigned
to work in the public rightof-way
Vaporrooter Training Tailgate Review of Vaporrooter plan and hazards presented by vaporrooter
Employees who work
around the sewer system
during vaporrooter
operations
Vehicle Use/Maintenance
Policies
Tailgate SOPs and ADs regarding vehicle use,
maintenance, and accident reporting, especially
seatbelt use and Radio/Cell phone use while
driving
Anyone who will drive for
the City
Workplace Violence Training Seminar How to defuse a potentially volatile situation Any employee who interacts with the public in
the course of their duties
Asbestos Safety Training See Cal-OSHA Standard to determine appropriate level of training
Anyone whose work might
disturb asbestos
Backhoe Operations Initial Training Training on how to safely operate a backhoe Assigned to operate a backhoe
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concrete/masonry grinding Safety Training Anyone who grinds concrete or masonry
Crane Operator Training Vendor Safety
Training
Training needed to pass certified crane
operator exam, typically provided by an outside
vendor
Anyone who will be
operating a crane
Crane Rigger Training Vendor Safety
Training
Training on proper crane rigging, Crosby has
provided for free in the past
Anyone who will rig crane
loads
Electrical Safety Program
Overview
Safety Training review relevant aspects of the Electrical safety program
Any employee assigned to
work on, with, or near
electrical equipment
Fork Lift Operations Safety
Training/Practical
Exercise
Training on the safe operation of forklifts,
practical exam and re-cert Recommended once
every 3 years
Any employee assigned to
operate a forklift
Hazardous Waste Disposal Safety Training Covers disposal of hazardous wastes such as oil, rags, light bulbs, batteries, and other such
wastes produced on site including spills of
hazardous materials and illegal dumping
Employees who work with
hazardous materials
Hot work (welding, cutting,
soldering, grinding, etc.)
Safety Training Review hot work program and requirements Any employee who will perform hot work or act as
a fire guard per the hot
work program
Personnel Lift Equipment Safety Training Instructions for use of all equipment used to lift personnel (aerial lift, bucket truck,
scissor/Man/Genie lift, etc.)
Anyone assigned to work
with any personnel lift
equipment
Respiratory Protection Vendor Safety
Training
Review of Program, especially which
equipment to use and when, fit test, medical
evaluation
Any employee allowed or
assigned to use a
respirator
Safe Chemical Handling and
Storage
Tailgate Labeling, secondary containment, approved
containers, storage, compressed gas, spill
response, accidental exposure etc. for
chemicals the employee may encounter
Uses potentially
hazardous chemicals
USA tagging training Vendor Safety
Training
Cover methods for conducting USA Tagging
operations
Assigned to perform USA
Tagging

2. The City Standard Specifications require contractors to comply with all state and federal regulations including Occupation Health and Safety Administration (OHSA) regulations. The City of Modesto has not historically required contractors to provide documentation of training; however, the City is planning to implement this requirement in the future.

E. Provide equipment and replacement part inventories, including identification of critical replacement parts.

1. The Wastewater Collections Division works with Fleet Services Division which provides vehicles to the Collections Division. Wastewater Collections also works closely with the Wastewater Operations and Maintenance Division which operates and maintains the collection system pump stations.

All collection system assets and rolling equipment are managed by asset management software to ensure all vehicles and equipment are properly maintained.

Below is a list of all vehicles assigned to Wastewater Collections:
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Collection System Vehicles
Type
# of
Vehicles Type
# of
Vehicles
Arrow Board 2 Sedan 1
Back Hoe 2 Message Board 1
CCTV Van 1 Loader 1
Compressor 1 Power Rodder 1
Crane 1 Trailer 3
Crane Truck 2 Jet/Vac 5
Dump Truck 4 Fork Lift 2
Generator 9 Truck 12
Construction Utility
Truck 2
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V. DESIGN AND PERFORMANCE

PROVISIONS
DATE ISSUED: 4-6-09
DATE REVISED: 12-30-2014, 01-10-2017
WASTEWATER COLLECTIONS APPROVED BY: Robert Englent

DESIGN AND PERFORMANCE PROVISIONS
a) The City has adopted design, construction, and performance Standard Specifications for the installation of new sanitary sewer systems, pump stations, and other appurtenances.

The City adheres to these Standards when performing rehabilitation and/or repair of existing sanitary sewer systems. These standards and provisions include, design procedures, construction standards and materials specifications that are necessary to have an effective sewer system.

1. The City ordinance requiring improvements to conform to City Standards is located within the following City of Modesto Municipal Code.
i. TITLE 4 – PUBLIC WELFARE, SAFETY AND HEALTH
ii. Chapter 4 – Subdivision of Land

2. The City of Modesto Standard Specifications 2014 is published on the City’s website: www.modestogov.com/505/Utilities-Department

3. The procedure and standards for inspection and testing, related to the installation of new sewers, pumps, and other appurtenances, including rehabilitation and repair projects; is described in the City Standards and can be found in Section 5.04 D.
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VI. OVERFLOW EMERGENCY

RESPONSE PLAN
DATE ISSUED: 4-6-09
DATE REVISED: 6-28-10, 12-30-2014, 08-03-
2017
WASTEWATER COLLECTIONS APPROVED BY: Robert Englent
The City responds to sanitary sewer overflows and other sewer emergencies according to a wellestablished emergency response plan. This plan covers the necessary procedures and timeframes for properly handling an incident and mitigating its impacts including:

A. The City of Modesto has developed notification procedures to ensure that all SSOs are responded to and reported in a timely manner.
a. Notification procedures for primary responders are included on page 8 of SOP S-5, Front Desk Procedures.
b. Notification procedures for regulatory agencies are part of the City of Modesto Sanitary Sewer Overflow Manual. The SSO Manual includes instructions to primary responders and notification details including contact information.  SOP, S-5 Front Desk Procedures
 Sewer Overflow Manual
B. The City of Modesto has developed SOPs to ensure that all SSOs receive the appropriate response. This SOP includes a picture chart used in SSO volume estimation and instructions for completing the SSO report.
 SOP, C-10 SSO Response
C. The City has developed an SOP to ensure that all SSOs are reported in accordance with the MRP, the California Water Code, State Law, Regional Water Board WDRs, and/or NPDES permit requirements. This SOP includes reporting and contact information for primary responders to use during an SSO.
 SOP, Regulatory Notification Packet, RN-1
D. The City of Modesto does not use contractors for SSO or Emergency Response. Contractors would only be used to make emergency repairs to large trunk sewers or to clean-up hazardous materials. The City of Modesto conducts annual SSMP training for Wastewater Collections staff. The City does not have an SOP stating required training for Collection System Operators.

E. Emergency Procedures are contained within the SOP: C-10, SSO Response and the SSO Overflow Packet.

F. SSO Containment procedures are contained within the SOP: C-10, SSO Response #6..
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VII. FOG CONTROL PROGRAM
DATE ISSUED: 4-6-09
DATE REVISED: 6-28-10, 12-30-2014, 08-03-
2017
WASTEWATER COLLECTIONS APPROVED BY: Robert Englent
Fats, oils and grease (FOG) can be a significant cause of sanitary sewer blockages. FOG is introduced into the sewer system from various sources, including residences, industrial businesses and restaurants.

The City’s FOG program uses a balanced approach to address this problem through procedures are designed to ensure compliance during the plan review, permit issuance and inspection processes. The City requires that grease removal devices be installed in certain applications, such as restaurants and other grease-discharging facilities, and these facilities are required to install and maintain a grease interceptor with a minimum capacity of 750 gallons.
a) The City’s FOG public education outreach program has been fully implemented and is an on-going program. The City performs a number of outreach efforts to inform the public about the problems caused by FOG and how to reduce or eliminate them. This includes informational inserts included in utility bills and FOG signs on Jet/Vac trucks. b) The City maintains a list of approved FOG disposal facilities for the disposal of FOG generated within the system service area.
c) City ordinances pertaining to the discharge of Fats, Oils, and Grease (FOG) and other debris that may cause blockages are found in the following sections of the City of Modesto Municipal Code.
a. TITLE 5 – SANITATION AND HEALTH
i. Chapter 6 – Wastewater Collection and Disposal
ii. Article 3 - Discharges of Fats, Oils, and Grease from Food Service Establishments
b. Maintenance Requirements
Following are guidelines for maintenance at restaurant facilities:
i. Excess oils and grease must be placed in specified grease containers and disposed of properly. There will be no oils and grease poured into the drain.
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ii. The grease trap, grease interceptor, and/or solids interceptor must be completely cleaned or pumped out as often as necessary to avoid major grease and solids build-up. For grease traps and solids interceptors, ECS recommends the following:

1. Skim grease layer from the grease trap at least once a week.

2. Pump-out the grease trap at least once a month.

3. Clean the solids interceptor frequently
iii. Wastewater from the cleaning of kitchen floor mats must be directed through a gravity separation interceptor and then through the sanitary sewer system. The maintenance of all grease control devices will be governed under Modesto Municipal Code 5-6.219 Interceptor Maintenance:

1. Any person who owns or operates a gravity separation interceptor shall properly maintain the interceptor at all times.

The interceptor shall be cleaned as often as necessary to ensure that sediment and floating materials do not accumulate to impair the efficiency of the interceptor. An interceptor is not considered to be properly maintained, if for any reason the interceptor is not in good working condition or if the operational fluid capacity has been reduced by more than twenty-five (25) percent by the accumulation of floating materials, sediment, oils or greases.

2. The use of chemicals, microbiological agents or other materials for the emulsification, suspension or dissolution of oil and grease is prohibited.

3. When an interceptor is cleaned, the removed sediment, liquid and floating material shall be legally disposed of in a manner other than to the City's collection system, POTW or storm drain.

Manifests for the cleaning of the interceptor shall be kept at the same facility as the interceptor and shall be available at all times for inspection.

4. If the interceptor is not maintained adequately under the conditions of use, the interceptor shall be resized and the user shall install one which is effective in accomplishing its intended purpose.

5. The owner and lessee, sub-lessee, proprietor, operator, or superintendent of any facility, required to install an interceptor, are individually and severally liable for any failure to properly maintain such an interceptor. In addition, the following is recommended for complexes that have grease-generating
facilities and private sewer lines within their property:
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6. When cleaning the sewer lines within the facility, the line must be vacuumed at the junction between the facilities' sewer line and the City's sewer line. This ensures that loosened grease and other constituents does not discharge and/or accumulate into the City's sewer line. The owner or the appropriate representatives shall determine the maintenance schedule of the facilities sewer line(s).
d) City ordinances pertaining to the installation of grease removal devices, maintenance requirements of grease removal devices, BMP requirements, record keeping and reporting requirements are found in the following sections of the City of Modesto Municipal Code.
a. TITLE 5 – SANITATION AND HEALTH
i. Chapter 6 – Wastewater Collection and Disposal
ii. Article 3 - Discharges of Fats, Oils, and Grease from Food Service Establishments
e) City ordinances pertaining to the authority to inspect grease producing facilities and the City’s enforcement authority are contained in the following section of the City of Modesto Municipal Code.
a. TITLE 1 – GENERAL PROVISIONS
i. Chapter 2 – Penalty Provisions
b. TITLE 5 – SANITATION AND HEALTH
i. Chapter 1 – General Sanitation

1. Article 1 – Sanitary Regulations
f) The City’s cleaning program records line conditions observed during cleaning.

Wastewater Collections adjusts Preventive Maintenance (PM) cleaning schedules based on observed conditions. Additionally, the City utilizes Closed Circuit TV (CCTV) inspections to evaluate pipe segments where stoppages or SSOs have occurred due to FOG and/or other factors. These procedures are identified in the following SOPs:
 Standard Operating Procedure (SOP) C-12, Sewer Preventive Maintenance  SOP C-13, Optimizing PMs
 SOP C-7, Sewer Maintenance
 SOP C-16, Sewer Root Control
g) Inspectors will investigate areas of concern where there is an indication that excess grease is accumulating to determine the source of FOG. If identified, appropriate actions are taken to eliminate the source.

The City of Modesto's Environmental Compliance Section works with the Collections section to identify any problems in the sewer lines that were caused by grease. If #6..
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Collections identifies a grease problem within the range of an area with any businesses that have the potential to discharge any grease, the problem is reported to the Environmental Compliance Section.

ECS inspectors would then go to the problem area and identify any grease discharging businesses that may have contributed to the problem. Inspectors will investigate areas of concern where there is an indication that excess grease is accumulating to determine the source of FOG. If identified, appropriate actions are taken to eliminate the source or the upgrade of, any grease control device(s).

If the facility has a grease trap or grease interceptor, the facility will have to show maintenance manifests and/or maintenance logs. If a discrepancy is noted, depending on the severity of the grease problem and type of grease collection device present, the facility is given a compliance schedule that would enable them to achieve compliance with current regulations. When a source of FOG is identified through the methods identified above, the City of Modesto, Regulatory Compliance Officer will work with the property owner/business owner to develop a corrective action plan to mitigate the source of FOG using the authority of the afore mentioned City ordinances.
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VIII. SYSTEM EVALUATION AND

CAPACITY ASSURANCE PROGRAM
DATE ISSUED: 4-6-09
DATE REVISED: 6-28-10, 12-30-14, 08-03-2017
WASTEWATER COLLECTIONS APPROVED BY: Robert Englent
The City of Modesto uses Closed Circuit TV (CCTV) inspection, operator input, flow monitoring, and hydraulic modeling to evaluate the condition of the collection system and ensure adequate capacity. Using this information, the City prepares and continually updates the collection system Capital Improvement Plan (CIP). The City’s CIP program is described within the Wastewater Collection System Master Plan. The City recently updated the Wastewater Collections Master Plan which available on line at www.modestogov.com.
a) The City of Modesto uses flow monitoring and hydraulic modeling to evaluate the collection system to determine if a potential hydraulic deficiency exists within the system. Together flow monitoring and hydraulic modeling are used to evaluate the capacity of the sanitary sewer system. The City of Modesto has fully modeled the sanitary sewer system flows and has identified where hydraulic deficiencies exist. This hydraulic modeling is based on a 10 year/24-hour storm event. The hydraulic deficiencies, estimates of peak flows, estimates of capacities of key system components and the associated CIPs are described within the Master Plan.
b) The City’s hydraulic modeling shows that some pipe segments exceed the City’s design criteria, but not are at risk of a capacity related SSO. A review of the design criteria was recently conducted as part of the Master Plan update and was considered appropriate.

The design criteria is fully described within the City Master Plan and City Standards. Both can be found at www.modestogov.com.
c) The City has fully modeled continues working to identify sources of I/I. The City has a number of cross-connections (I/I) and has developed a plan for addressing these sources. d) The CIP schedule is associated with the City’s CIP program and the cross-connection removal program. These schedules are continuously reviewed and updated to address changing priorities.

Commented [PH1]: This sentence doesn’t make sense.
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IX. MONITORING, MEASUREMENT,

AND PLAN MODIFICATIONS
DATE ISSUED: 4-6-09
DATE REVISED: 11-8-2011, 12-30-14,
08-09-2017, 02-12-2019, 1/12/2021
WASTEWATER COLLECTIONS APPROVED BY: Robert Englent
The City continually monitors the elements of the SSMP to ensure its effectiveness. The City currently maintains and evaluates a number of performance indicators used to monitor and manage the SSMP as well as the effectiveness of the sanitary sewer maintenance program.

Some of these indicators are listed below:
 Number of SSOs per year
 % of SSOs by known cause
 Total footage of sanitary sewer cleaned
 Total footage of sanitary sewer lines inspected (CCTV) a) The City tracks and maintains data from all maintenance activities and uses this data to establish and prioritize SSMP activities. In 2017, the City upgraded to a new CMMS (Lucity). The Lucity CMMS is used for planning; organizing, recording, tracking, and reporting of all work performed on wastewater and stormwater assets. b) The City has fully implemented the SSMP and the reduction is SSOs achieved is an indication of the effectiveness of the SSMP elements.
c) The City has developed a comprehensive Preventive Maintenance (PM) program that uses field observations from cleaning crews and CCTV crews to update PM frequencies. The success of the PM program is determined by the reduction in repeat SSOs and stoppages.
d) The City’s maintenance program as described in the SSMP is audited as required by the WDR and program elements are updated as needed.
e) SSO trends are demonstrated in the graphs below
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# of SSOs
2008 73
2009 84 (Revised previously 83)
2010 55 (Revised – previously 54)
2011 37
2012 21
2013 29
2014 11 (Revised previously 9)
2015 20
2016 14
2017 5
2018 18
2019 30
2020 11
0 20
40 60
80 100
120
Modest 2005200620072008200920102011201220132014201520162017201820192020 o
SSO Trending
Year
# of SSOs Per Mile
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30 47
33 11 9
12 4
8 5
1 8 9
5 7
7 7
9 5
6 2
8 3
3 4
4 4
32 23
12 15
6 9
4 3
4 1
3 5
0 0
10 20
30 40
50 60
70 80
90 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Debris Total
Other (specify below)
Pump Station Failure-Mechanical
Root intrusion
Pipe structural problem/failure
Grease deposition (FOG)
Flow exceeded capacity
29%
0%
45%
7%
2% 17%
0%
Debris Total
Flow exceeded capacity
Grease deposition (FOG)
Other (specify below)
Pipe structural problem/failure
Root intrusion
Pump Station Failure-Mechanical
2005-2020 SSO Types
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X. SSMP PROGRAM
AUDITS
DATE ISSUED: 4-6-09
DATE REVISED: 10-2-2014, 11-
17-2016, 2-12-2019, 02-23-2021,
05-17-2022
WASTEWATER COLLECTIONS APPROVED BY: Robert Englent
City of Modesto
Sewer System Management Plan (SSMP)
2021 Audit Report
The City evaluates the effectiveness of each element of the SSMP at least every two years and will continue to work with other agencies and groups to identify and implement the best management practices through the SSMP.

The Wastewater Collection System staff completed an internal SSMP audit on Feb 23, 2021.

In the last two years, the Wastewater Collection System division has experienced only a few minor changes to operations; these changes are reflected in this audit. The minor changes include supervisory changes and updates to the Monitoring, Measurement, and Program Modifications. All audit findings were corrected prior to the completion of this audit report.

The Complimentary Lateral Program assists City of Modesto customers with lower lateral maintenance. Through this program, customers can call the City when they experience a sewer backup and Collections crews will clear the lower lateral using municipal lateral machines. This program helps the customer and encourages our “Call Us First” program. Early notification is essential to preventing an SSO when a stoppage occurs, so this program helps the City meet our SSO reduction goals.

Element
#
Element
Title
SubElem
ent
Element Description Does
the
current
SSMP
meet
the
require
ments
of the
WDR?
Was this
element
updated
to meet
the
requirem
ents of
the
WDR?
Date
Reviewed
Reviewed
By
Audit
Findings
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1 Goals
The SSMP must identify:

The goal of the SSMP is to
provide a plan and schedule to
properly
manage, operate, and maintain all
parts of the sanitary sewer
system.

This will help reduce and prevent
SSOs, as well as mitigate any
SSOs that occur.

Yes No 1/7/2021 RE
2 The SSMP must identify:
a The name of the
responsible or authorized
representative as
described in Section J of
this Order.

Yes No 1/7/2021 RE
b The names and telephone
numbers for management,
administrative, and
maintenance positions
responsible for
implementing specific
measures in the SSMP
program. The SSMP must
identify lines of authority
through an organization
chart or similar document
with a narrative
explanation; and
No Yes 1/7/2021 RE
Updated due
to Jack
Cooke
retirement
and John
Adams
appointment
as supervisor
Organization
c The chain of
communication for
reporting SSOs, from
receipt of a complaint or
other information,
including the person
responsible for reporting
SSOs to the State and
Regional Water Board and
other agencies if
applicable (such as
County Health Officer,
County Environmental
Health Agency, Regional
Water Board, and/or State
Office of Emergency
Services (OES)).

Yes No 1/7/2021 RE
3 Legal Authority
Each Enrollee must demonstrate,
through sanitary sewer system
use ordinances, service
agreements, or other legally
binding procedures, that it
possesses the necessary legal
authority to:
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a Prevent illicit discharges
into its sanitary sewer
system (examples may
include I/I, stormwater,
chemical dumping,
unauthorized debris and
cut roots, etc.);
Yes No 1/7/2021 RE
b Require that sewers and
connections be properly
designed and constructed;
Yes No 1/7/2021 RE
c Ensure access for
maintenance, inspection,
or repairs for portions of
the lateral owned or
maintained by the Public
Agency;
Yes No 1/7/2021 RE
d Limit the discharge of fats,
oils, and grease and other
debris that may cause
blockages, and
Yes No 1/7/2021 RE
e Enforce any violation of its
sewer ordinances.

Yes No 1/7/2021 RE
4 The SSMP must include those
elements listed below that are
appropriate and applicable to the
Enrollee’s system: a Maintain an up-to-date
map of the sanitary sewer
system, showing all gravity
line segments and
manholes, pumping
facilities, pressure pipes
and valves, and applicable
stormwater conveyance
facilities;
Yes No 2/17/2021 BE
b Describe routine
preventive operation and
maintenance activities
by staff and contractors,
including a system for
scheduling regular
maintenance and cleaning
of the sanitary sewer
system with more frequent
cleaning and maintenance
targeted at known problem
areas. The Preventative
Maintenance (PM)
program should have a
system to document
scheduled and conducted
activities, such as work
orders;
Yes No 2/17/2021 BE
Operation and Maintenance Program
c Develop a rehabilitation
and replacement plan to
identify and prioritize
system deficiencies and
implement short-term and
Yes No 2/17/2021 BE
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long-term rehabilitation
actions to address each
deficiency. The program
should include regular
visual and TV inspections
of manholes and sewer
pipes, and a system for
ranking the condition of
sewer pipes and
scheduling rehabilitation.

Rehabilitation and
replacement should focus
on sewer pipes that are at
risk of collapse or prone to
more frequent blockages
due to pipe defects.

Finally, the rehabilitation
and replacement plan
should include a capital
improvement plan that
addresses proper
management and
protection of the
infrastructure assets. The
plan shall include a time
schedule for implementing
the short- and long-term
plans plus a schedule for
developing the funds
needed for the capital
improvement plan;
d Provide training on a
regular basis for staff in
sanitary sewer system
operations and
maintenance, and require
contractors to be
appropriately trained; and
Yes No 2/17/2021 BE
e Provide equipment and
replacement part
inventories, including
identification of critical
replacement parts.

Yes No 2/17/2021 BE
5 The SSMP must identify:

Design and Performance Provisions
a Design and construction
standards and
specifications for the
installation of new sanitary
sewer systems, pump
stations and other
appurtenances; and for
the rehabilitation and
repair of existing
sanitary sewer systems;
and
Yes No 2/17/2021 BE
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b Procedures and standards
for inspecting and testing
the installation of new
sewers, pumps, and other
appurtenances and for
rehabilitation and repair
projects.

Yes No 2/17/2021 BE
6 Each Enrollee shall develop and
implement an overflow
emergency response plan that
identifies
measures to protect public health
and the environment. At a
minimum, this plan must include
the following: a Proper notification
procedures so that the
primary responders and
regulatory agencies are
informed of all SSOs in a
timely manner;
Yes No 2/17/2021 BE
b A program to ensure an
appropriate response to all
overflows;
Yes No 2/17/2021 BE
c Procedures to ensure
prompt notification to
appropriate regulatory
agencies and other
potentially affected entities
(e.g. health
agencies, Regional Water
Boards, water suppliers,
etc.) of all SSOs that
potentially affect public
health or reach the waters
of the State in accordance
with the MRP. All SSOs
shall be reported in
accordance with this MRP,
the California Water Code,
other State
Law, and other applicable
Regional Water Board
WDRs or NPDES permit
requirements. The SSMP
should identify the officials
who will receive immediate
notification;
Yes No 2/17/2021 BE
Overflow Emergency Response Plan
d Procedures to ensure that
appropriate staff and
contractor personnel are
aware of and follow the
Emergency Response
Plan and are appropriately
trained;
Yes No 2/17/2021 BE
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e Procedures to address
emergency operations,
such as traffic and
crowd control and other
necessary response
activities; and
Yes No 2/17/2021 BE
f A program to ensure that
all reasonable steps are
taken to contain and
prevent the discharge of
untreated and partially
treated wastewater to
waters of the United
States and to minimize or
correct any adverse
impact on the environment
resulting from the SSOs,
including such accelerated
or additional monitoring as
may be necessary to
determine the nature and
impact of the discharge.

Yes No 2/17/2021 BE
7 Each Enrollee shall evaluate its
service area to determine whether
a FOG control program is needed.

If an Enrollee determines that a
FOG program is not needed, the
Enrollee must provide justification
for why it is not needed. If FOG is
found to be a problem, the
Enrollee must prepare and
implement a FOG source control
program to
reduce the amount of these
substances discharged to the
sanitary sewer system. This plan
shall include the following as
appropriate: a An implementation plan
and schedule for a public
education outreach
program that promotes
proper disposal of FOG;
Yes No 2/17/2021 BE
c The legal authority to
prohibit discharges to the
system and identify
measures to prevent
SSOs and blockages
caused by
FOG;
Yes No 2/17/2021 BE
FOG Control Program
d Requirements to install
grease removal devices
(such as traps or
Yes No 2/17/2021 BE
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interceptors), design
standards for the removal
devices,
maintenance
requirements, BMP
requirements, record
keeping and reporting
requirements;
e Authority to inspect grease
producing facilities,
enforcement
authorities, and whether
the Enrollee has sufficient
staff to inspect
and enforce the FOG
ordinance;
Yes No 2/17/2021 BE
f An identification of
sanitary sewer system
sections subject to
FOG blockages and
establishment of a
cleaning maintenance
schedule for each section;
and
Yes No 2/17/2021 BE
g Development and
implementation of source
control measures for
all sources of FOG
discharged to the sanitary
sewer system for each
section identified in (f)
above.

Yes No 2/17/2021 BE
8 The Enrollee shall prepare and
implement a capital improvement
plan (CIP) that will provide
hydraulic capacity of key sanitary
sewer system elements for
dry weather peak flow conditions,
as well as the appropriate design
storm or wet weather event. At a
minimum, the plan must include:

System Evaluation and Capacity Assurance Plan (SECAP)
a Evaluation: Actions
needed to evaluate those
portions of the
sanitary sewer system that
are experiencing or
contributing to an
SSO discharge caused by
hydraulic deficiency. The
evaluation must provide
estimates of peak flows
(including flows from
SSOs
that escape from the
system) associated with
conditions similar to
those causing overflow
events, estimates of the
capacity of key
Yes No 2/3/2021 JF
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system components,
hydraulic deficiencies
(including components
of the system with limiting
capacity) and the major
sources that
contribute to the peak
flows associated with
overflow events;
b Design Criteria: Where
design criteria do not exist
or are deficient, undertake
the evaluation identified in
(a) above to
establish appropriate
design criteria; and
Yes No 2/3/2021 JF
c Capacity Enhancement
Measures: The steps
needed to establish a
short- and long-term CIP
to address identified
hydraulic deficiencies,
including prioritization,
alternatives analysis, and
schedules. The CIP may
include increases in pipe
size, I/I reduction
programs, increases and
redundancy in
pumping capacity, and
storage facilities. The CIP
shall include an
implementation schedule
and shall identify sources
of funding.

Yes No 2/3/2021 JF
d Schedule: The Enrollee
shall develop a schedule
of completion dates for all
portions of the capital
improvement program
developed in (a)-(c)
above. This schedule shall
be reviewed and
updated consistent with
the SSMP review and
update requirements as
described in Section D.

14. Yes No 2/3/2021 JF
9 The Enrollee shall:

Monitoring, Measurement, and Program
Modifications
a Maintain relevant
information that can be
used to establish and
prioritize appropriate
SSMP activities;
Yes No 2/17/2021 BE
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b Monitor the
implementation and,
where appropriate,
measure the effectiveness
of each element of the
SSMP;
Yes No 2/17/2021 BE
c Assess the success of the
preventative maintenance
program;
Yes No 2/17/2021 BE
d Update program elements,
as appropriate, based on
monitoring or performance
evaluations; and
Yes No 2/17/2021 BE
e Identify and illustrate SSO
trends, including:
frequency, location, and
volume.

Yes Yes 2/17/2021 BE Currently
meets:

Updated
Trends to
meet up to
current year
2020 (RE
Updated the
Illustrations)
As part of the SSMP, the Enrollee
shall:
10 SSMP Program Audits
Conduct periodic internal audits,
appropriate to the size of the
system and the number of SSOs.

At a minimum, these audits must
occur every two years and a
report must be prepared and kept
on file. This audit shall focus on
evaluating the effectiveness of the
SSMP and the Enrollee’s
compliance with the SSMP
requirements identified in this
subsection (D.13), including
identification of any deficiencies in
the SSMP and steps to correct
them.

Yes No 2/17/2021 BE
The Enrollee shall:
11 Communication Program
a) Communicate on a
regular basis with the
public on the
development,
implementation, and
performance of its SSMP.

The communication
system shall provide the
public the opportunity to
provide input to the
Enrollee as the program
is
developed and
Yes No 2/17/2021 BE
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Directions: Please check YES or NO for each question. If NO is answered for any question, describe the updates/changes needed and the timeline to complete those changes in the “Description of Scheduled Updates/Changes to the SSMP” section on Page 5 of this form. implemented.
b) The Enrollee shall also
create a plan of
communication with
systems that
are tributary and/or
satellite to the Enrollee’s
sanitary sewer system.

Yes No 2/17/2021 BE
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XI. COMMUNICATION PROGRAM
DATE ISSUED: 4-6-2009
DATE REVISED: 11-16-2011, 12-30-2014,
08/10/2017
WASTEWATER COLLECTIONS APPROVED BY: Robert Englent
The City of Modesto regularly communicates with customers and performs outreach to the public, stakeholders and satellite agencies. The SSMP is posted on the City’s website and an email link is provided for comments and input concerning the development, implementation and performance of the SSMP.

The City of Modesto’s primary customers are the residents, industrial, and commercial customers that connect to the sewers within Modesto. In addition, the City of Modesto receives sanitary sewer flows from the City of Ceres. The responsible party for the City of Ceres is:

City of Ceres-Wastewater Systems Supervisor: Terry Turner Phone: (209) 538-3269
Email: [email protected]
Empire Sanitary District –
The City of Modesto assumed all responsibility for the operation and maintenance of the Empire Sanitary District’s (District) service area on July 1st, 2016. The District Board has formally dissolved and the City of Modesto is now the ex officio board of the District. All District assets have been added to the City’s CMMS and are now considered part of the same wastewater collection system.

Communication with, and outreach to, residents, industrial, and commercial customers and the general public
The City of Modesto conducts public outreach and education to residents and businesses related to sanitary sewer overflows, preventing grease blockages and the Best Management Practices (BMP’s) for handling of grease waste. Residential education includes targeted information material on the City’s Call Us First policy and proper grease disposal. Our flyers describe the negative impacts of discharging fats, oils and grease into the sanitary sewer system. Communication is done at community events and through utility bill inserts mailings.

The City’s Environmental Services Section currently inspects food service facilities after complaints have been issued for compliance to BMP’s and proper maintenance of grease devices. The City also conducts plan checks for proposed restaurants and other food service facilities to further ensure compliance with City BMP’s.
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Communication with, and outreach to, land developers, consultant engineers, and contractors The City provides information, in meetings and/or by flyers, to land developers, consultant engineers, and plumbing contractors regarding the City Standards, the City’s SSMP, and methods to reduce SSOs. The City also communicates and solicits input regarding the SSMP requirements with emphasis on design and construction practices that reduce sewer overflows.

Outreach to Plumbers and Building Contractors
Plumbers and sewer contractors have access to all available City of Modesto plans, specifications and standard details.
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X. SSMP PROGRAM AUDITS
DATE ISSUED: 4-6-09
DATE REVISED: 10-2-2014, 11-17-
2016, 2-12-2019
WASTEWATER COLLECTIONS APPROVED BY: Robert Englent
City of Modesto
Sewer System Management Plan (SSMP)
2019 Audit Report
Currently the City plans to annually evaluate the effectiveness of each element of the SSMP and will continue to work with other agencies and groups to identify and implement the best management practices through the SSMP.

The Wastewater Collection System staff completed an internal SSMP audit on Feb 12, 2019. In the last two years the Wastewater Collection System division has experienced only a few minor changes to operations; these changes are reflected in this audit. The minor changes include a new Director of Utilities and updates to the Monitoring, Measurement, and Program Modifications.

The City’s CMMS (Lucity) is now fully implemented and provides real-time mobile access for all Wastewater Collections crews. This will provide crews with instant access to GIS map updates, work history, and emergency work orders.

The City of Modesto officially assumed operation of the Empire Sanitary District service area on July 1, 2016.

Upon assuming operations, Wastewater Collections crews cleaned and performed CCTV inspections of the entire Empire sewer system. This work was completed by March 2016. The Empire assets were added to the Lucity CMMS and PM schedules were created; however, the City did not receive any maintenance records from the Empire Sanitation District, so generic schedules were implemented. This resulted in three SSOs within the Empire area.

The Complimentary Lateral Program assists City of Modesto customers with lower lateral maintenance. Through this program, customers can call the City when they experience a sewer backup and Collections crews will clear the lower lateral using municipal lateral machines. This program helps the customer and encourages the customer to call the City first. Early notification is essential to preventing an SSO when a stoppage occurs, so this program helps the City meet our SSO reduction goals.

Directions: Please check YES or NO for each question. If NO is answered for any question, describe the updates/changes needed and the timeline to complete those changes in the “Description of Scheduled Updates/Changes to the SSMP” section on Page 5 of this form. #6..
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Element #
Element TitleSub-Element
Element
Description
Does the current SSMP meet the requirements of the WDR? Was this element updated to meet the requirements of the WDR? Audit Findings
1 Goals
The goal of the SSMP is to provide a plan and
schedule to properly
manage, operate, and maintain all parts of the
sanitary sewer system.

This will help reduce and prevent SSOs, as well
as mitigate any SSOs
that do occur.

Yes No
2 The SSMP must identify:
a The name of the responsible or
authorized representative as
described in Section J of this Order.

Yes Yes Updated to reflect new Director of
Utilities
b The names and telephone numbers
for management,
administrative, and maintenance
positions responsible for
implementing specific measures in
the SSMP program. The
SSMP must identify lines of authority
through an organization chart
or similar document with a narrative
explanation; and
Yes Yes Updated to reflect new Director of
Utilities
Organization
c The chain of communication for
reporting SSOs, from receipt of a
complaint or other information,
including the person responsible for
reporting SSOs to the State and
Regional Water Board and other
agencies if applicable (such as
County Health Officer, County
Environmental Health Agency,
Regional Water Board, and/or State
Office of Emergency Services (OES)).

Yes No
3 Leg
al
Each Enrollee must demonstrate, through
sanitary
sewer system use ordinances, service
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agreements, or other legally
binding procedures, that it possesses the
necessary legal authority to:
a Prevent illicit discharges into its
sanitary sewer system
(examples may include I/I,
stormwater, chemical dumping,
unauthorized debris and cut roots,
etc.);
Yes No
b Require that sewers and connections
be properly designed
and constructed;
Yes No
c Ensure access for maintenance,
inspection, or repairs for
portions of the lateral owned or
maintained by the Public
Agency;
Yes No
d Limit the discharge of fats, oils, and
grease and other debris
that may cause blockages, and
Yes No
Aut
hori
ty
e Enforce any violation of its sewer
ordinances.

Yes No
4 The SSMP must include those
elements listed below that are appropriate and
applicable to the
Enrollee’s system:
a Maintain an up-to-date map of the
sanitary sewer system,
showing all gravity line segments and
manholes, pumping
facilities, pressure pipes and valves,
and applicable stormwater
conveyance facilities;
Yes No
Operation and Maintenance Program
b Describe routine preventive
operation and maintenance activities
by staff and contractors, including a
system for scheduling regular
maintenance and cleaning of the
sanitary sewer system with more
frequent cleaning and maintenance
targeted at known problem
areas. The Preventative Maintenance
(PM) program should have
a system to document scheduled and
conducted activities, such
as work orders;
Yes No
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c Develop a rehabilitation and
replacement plan to identify and
prioritize system deficiencies and
implement short-term and longterm
rehabilitation actions to address
each deficiency. The
program should include regular
visual and TV inspections of
manholes and sewer pipes, and a
system for ranking the
condition of sewer pipes and
scheduling rehabilitation.

Rehabilitation and replacement
should focus on sewer pipes that
are at risk of collapse or prone to
more frequent blockages due to
pipe defects. Finally, the
rehabilitation and replacement plan
should include a capital
improvement plan that addresses
proper
management and protection of the
infrastructure assets. The plan
shall include a time schedule for
implementing the short- and
long-term plans plus a schedule for
developing the funds needed
for the capital improvement plan;
Yes No
d Provide training on a regular basis for
staff in sanitary sewer
system operations and maintenance,
and require contractors to
be appropriately trained; and
Yes No
e Provide equipment and replacement
part inventories, including
identification of critical replacement
parts.

Yes No
5 Design and Performance Provisions
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a Design and construction standards
and specifications for the
installation of new sanitary sewer
systems, pump stations and other
appurtenances; and for the
rehabilitation and repair of existing
sanitary sewer systems; and
Yes No
b Procedures and standards for
inspecting and testing the
installation
of new sewers, pumps, and other
appurtenances and for
rehabilitation and repair projects.

Yes No
6 Each Enrollee shall develop and
implement an overflow emergency response
plan that identifies
measures to protect public health and the
environment. At a minimum,
this plan must include the following:
a Proper notification procedures so
that the primary responders and
regulatory agencies are informed of
all SSOs in a timely manner;
Yes No
b A program to ensure an appropriate
response to all overflows;
Yes No
c Procedures to ensure prompt
notification to appropriate
regulatory
agencies and other potentially
affected entities (e.g. health
agencies, Regional Water Boards,
water suppliers, etc.) of all SSOs
that potentially affect public health
or reach the waters of the State
in accordance with the MRP. All SSOs
shall be reported in
accordance with this MRP, the
California Water Code, other State
Law, and other applicable Regional
Water Board WDRs or NPDES
permit requirements. The SSMP
should identify the officials who
will receive immediate notification;
Yes No
d Procedures to ensure that
appropriate staff and contractor
personnel are aware of and follow
the Emergency Response Plan
and are appropriately trained;
Yes No
Overflow Emergency Response Plan
e Procedures to address emergency
operations, such as traffic and
crowd control and other necessary
response activities; and
Yes No
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f A program to ensure that all
reasonable steps are taken to
contain
and prevent the discharge of
untreated and partially treated
wastewater to waters of the United
States and to minimize or
correct any adverse impact on the
environment resulting from the
SSOs, including such accelerated or
additional monitoring as may
be necessary to determine the
nature and impact of the discharge.

Yes No
7 Each Enrollee shall evaluate its service area to
determine whether a FOG control program is
needed. If an Enrollee
determines that a FOG program is not needed,
the Enrollee must provide
justification for why it is not needed. If FOG is
found to be a problem, the
Enrollee must prepare and implement a FOG
source control program to
reduce the amount of these substances
discharged to the sanitary sewer
system. This plan shall include the following as
appropriate:
a An implementation plan and
schedule for a public education
outreach program that promotes
proper disposal of FOG;
Yes No
b A plan and schedule for the disposal
of FOG generated within the
sanitary sewer system service area.

This may include a list of
acceptable disposal facilities and/or
additional facilities needed to
adequately dispose of FOG
generated within a sanitary sewer
system service area;
Yes No
c The legal authority to prohibit
discharges to the system and
identify measures to prevent SSOs
and blockages caused by
FOG;
Yes No
d Requirements to install grease
removal devices (such as traps or
interceptors), design standards for
the removal devices,
maintenance requirements, BMP
requirements, record keeping
and reporting requirements;
Yes No
FOG Control Program
e Authority to inspect grease
producing facilities, enforcement
authorities, and whether the
Enrollee has sufficient staff to
Yes No
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inspect
and enforce the FOG ordinance;
f An identification of sanitary sewer
system sections subject to
FOG blockages and establishment of
a cleaning maintenance
schedule for each section; and
Yes No
g Development and implementation of
source control measures for
all sources of FOG discharged to the
sanitary sewer system for
each section identified in (f) above.

Yes No
8 The Enrollee shall
prepare and implement a capital improvement
plan (CIP) that will
provide hydraulic capacity of key sanitary
sewer system elements for
dry weather peak flow conditions, as well as
the appropriate design
storm or wet weather event. At a minimum,
the plan must include:
a Evaluation: Actions needed to
evaluate those portions of the
sanitary sewer system that are
experiencing or contributing to an
SSO discharge caused by hydraulic
deficiency. The evaluation
must provide estimates of peak flows
(including flows from SSOs
that escape from the system)
associated with conditions similar to
those causing overflow events,
estimates of the capacity of key
system components, hydraulic
deficiencies (including components
of the system with limiting capacity)
and the major sources that
contribute to the peak flows
associated with overflow events;
Yes No
b Design Criteria: Where design criteria
do not exist or are
deficient, undertake the evaluation
identified in (a) above to
establish appropriate design criteria;
and
Yes No
System Evaluation and Capacity Assurance Plan (SECAP)
c Capacity Enhancement Measures:

The steps needed to
establish a short- and long-term CIP
to address identified
hydraulic deficiencies, including
prioritization, alternatives
analysis, and schedules. The CIP may
include increases in pipe
size, I/I reduction programs,
Yes No
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increases and redundancy in
pumping capacity, and storage
facilities. The CIP shall include an
implementation schedule and shall
identify sources of funding.
d Schedule: The Enrollee shall develop
a schedule of completion
dates for all portions of the capital
improvement program
developed in (a)-(c) above. This
schedule shall be reviewed and
updated consistent with the SSMP
review and update
requirements as described in Section
D. 14.

Yes No
9 The Enrollee shall:
a Maintain relevant information that
can be used to
establish and prioritize appropriate
SSMP activities;
Yes No
b Monitor the implementation and,
where appropriate,
measure the effectiveness of each
element of the
SSMP;
Yes No
c Assess the success of the
preventative maintenance
program;
Yes No
d Update program elements, as
appropriate, based on
monitoring or performance
evaluations; and
Yes No
Monitoring, Measurement, and
Program Modifications
e Identify and illustrate SSO trends,
including:
frequency, location, and volume.

Yes Yes Updated charts to include 2017/2018
10 SSMP Program Audits
As part of the SSMP, the Enrollee shall
conduct periodic internal audits, appropriate
to the size of the system
and the number of SSOs. At a minimum, these
audits must occur every
two years and a report must be prepared and
kept on file. This audit
shall focus on evaluating the effectiveness of
the SSMP and the Enrollee’s compliance with
the SSMP requirements identified in this
subsection (D.13), including identification of
any deficiencies in the
SSMP and steps to correct them.

Yes Yes Extended audit to Feb to include full
year for SSO trends
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11 The Enrollee shall communicate on a
regular basis with the public on the
development, implementation, and
performance of its SSMP. The communication
system shall provide the
public the opportunity to provide input to the
Enrollee as the program is
developed and implemented.

Yes No
Communication
Program
The Enrollee shall also create a plan of
communication with systems that
are tributary and/or satellite to the Enrollee’s
sanitary sewer system.

Yes No
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X. SSMP PROGRAM AUDITS
DATE ISSUED: 4-6-09
DATE REVISED: 10-2-2014, 11-17-
2016, 2-12-2019, 02-23-2021
WASTEWATER COLLECTIONS APPROVED BY: Robert Englent
City of Modesto
Sewer System Management Plan (SSMP)
2021 Audit Report
The City evaluates the effectiveness of each element of the SSMP at least every two years and will continue to work with other agencies and groups to identify and implement the best management practices through the SSMP.

The Wastewater Collection System staff completed an internal SSMP audit on Feb 23, 2021. In the last two years, the Wastewater Collection System division has experienced only a few minor changes to operations; these changes are reflected in this audit. The minor changes include supervisory changes and updates to the Monitoring, Measurement, and Program Modifications. All audit findings were corrected prior to the completion of this audit report.

The City of Modesto officially assumed operation of the Empire Sanitary District service area on July 1, 2016.

Upon assuming operations, Wastewater Collections crews cleaned and performed CCTV inspections of the entire Empire sewer system. This work was completed by March 2016.

The City’s CMMS (Lucity) has been fully implemented since 2019 and provides real-time mobile access for all Wastewater Collections crews. This provides crews with instant access to GIS map updates, work history, and emergency work orders. In the last two years, the City has improved and refined the sewer hotspot cleaning program.

The Complimentary Lateral Program assists City of Modesto customers with lower lateral maintenance. Through this program, customers can call the City when they experience a sewer backup and Collections crews will clear the lower lateral using municipal lateral machines. This program helps the customer and encourages our “Call Us First” program. Early notification is essential to preventing an SSO when a stoppage occurs, so this program helps the City meet our SSO reduction goals.
#6..
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Directions: Please check YES or NO for each question. If NO is answered for any question, describe the updates/changes needed and the timeline to complete those changes in the “Description of Scheduled Updates/Changes to the SSMP” section on Page 5 of this form. Element # Element Title Sub-Element Element
Description
Does the current SSMP meet the requirements of Was this element the WDR? updated to meet the Date Reviewed requirements of the WDR?Reviewed ByAudit Findings 1 Goals
The goal of the SSMP is to provide a
plan and schedule to properly
manage, operate, and maintain all
parts of the sanitary sewer system.

This will help reduce and prevent SSOs,
as well as mitigate any SSOs
that do occur.

Yes No 1/7/2021 RE
2 The SSMP must identify:
a The name of the responsible
or authorized representative
as
described in Section J of this
Order.

Yes No 1/7/2021 RE
b The names and telephone
numbers for management,
administrative, and
maintenance positions
responsible for
implementing specific
measures in the SSMP
program. The
SSMP must identify lines of
authority through an
organization chart
or similar document with a
narrative explanation; and
No Yes 1/7/2021 RE
Updated due to Jack Cooke
retirement and John Adams
appointment as supervisor
Organization
c The chain of communication
for reporting SSOs, from
receipt of a
complaint or other
information, including the
person responsible for
reporting SSOs to the State
and Regional Water Board
and other
agencies if applicable (such
as County Health Officer,
Yes No 1/7/2021 RE
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County
Environmental Health
Agency, Regional Water
Board, and/or State
Office of Emergency Services
(OES)).
3 Each Enrollee must demonstrate,
through sanitary
sewer system use ordinances, service
agreements, or other legally
binding procedures, that it possesses
the necessary legal authority to:
a Prevent illicit discharges into
its sanitary sewer system
(examples may include I/I,
stormwater, chemical
dumping,
unauthorized debris and cut
roots, etc.);
Yes No 1/7/2021 RE
b Require that sewers and
connections be properly
designed
and constructed;
Yes No 1/7/2021 RE
c Ensure access for
maintenance, inspection, or
repairs for
portions of the lateral owned
or maintained by the Public
Agency;
Yes No 1/7/2021 RE
d Limit the discharge of fats,
oils, and grease and other
debris
that may cause blockages,
and
Yes No 1/7/2021 RE
Legal Authority
e Enforce any violation of its
sewer ordinances.

Yes No 1/7/2021 RE
4 The SSMP must include those
elements listed below that are
appropriate and applicable to the
Enrollee’s system:

Operation and
Maintenance
Program
a Maintain an up-to-date map
of the sanitary sewer system,
showing all gravity line
segments and manholes,
pumping
facilities, pressure pipes and
valves, and applicable
stormwater
conveyance facilities;
Yes No 2/17/2021 BE
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b Describe routine preventive
operation and maintenance
activities
by staff and contractors,
including a system for
scheduling regular
maintenance and cleaning of
the sanitary sewer system
with more
frequent cleaning and
maintenance targeted at
known problem
areas. The Preventative
Maintenance (PM) program
should have
a system to document
scheduled and conducted
activities, such
as work orders;
Yes No 2/17/2021 BE
c Develop a rehabilitation and
replacement plan to identify
and
prioritize system deficiencies
and implement short-term
and longterm
rehabilitation actions to
address each deficiency. The
program should include
regular visual and TV
inspections of
manholes and sewer pipes,
and a system for ranking the
condition of sewer pipes and
scheduling rehabilitation.

Rehabilitation and
replacement should focus on
sewer pipes that
are at risk of collapse or
prone to more frequent
blockages due to
pipe defects. Finally, the
rehabilitation and
replacement plan
should include a capital
improvement plan that
addresses proper
management and protection
of the infrastructure assets.

The plan
shall include a time schedule
for implementing the shortand
long-term plans plus a
schedule for developing the
funds needed
for the capital improvement
plan;
Yes No 2/17/2021 BE
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d Provide training on a regular
basis for staff in sanitary
sewer
system operations and
maintenance, and require
contractors to
be appropriately trained;
and
Yes No 2/17/2021 BE
e Provide equipment and
replacement part
inventories, including
identification of critical
replacement parts.

Yes No 2/17/2021 BE
5 Design and Performance Provisions
a Design and construction
standards and specifications
for the
installation of new sanitary
sewer systems, pump
stations and other
appurtenances; and for the
rehabilitation and repair of
existing
sanitary sewer systems; and
Yes No 2/17/2021 BE
b Procedures and standards
for inspecting and testing the
installation
of new sewers, pumps, and
other appurtenances and for
rehabilitation and repair
projects.

Yes No 2/17/2021 BE
6 Overflow
Emergen
cy
Each Enrollee shall develop and
implement an overflow emergency
response plan that identifies
measures to protect public health and
the environment. At a minimum,
this plan must include the following:
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a Proper notification
procedures so that the
primary responders and
regulatory agencies are
informed of all SSOs in a
timely manner;
Yes No 2/17/2021 BE
b A program to ensure an
appropriate response to all
overflows;
Yes No 2/17/2021 BE
c Procedures to ensure
prompt notification to
appropriate regulatory
agencies and other
potentially affected entities
(e.g. health
agencies, Regional Water
Boards, water suppliers, etc.)
of all SSOs
that potentially affect public
health or reach the waters of
the State
in accordance with the MRP.

All SSOs shall be reported in
accordance with this MRP,
the California Water Code,
other State
Law, and other applicable
Regional Water Board WDRs
or NPDES
permit requirements. The
SSMP should identify the
officials who
will receive immediate
notification;
Yes No 2/17/2021 BE
d Procedures to ensure that
appropriate staff and
contractor
personnel are aware of and
follow the Emergency
Response Plan
and are appropriately
trained;
Yes No 2/17/2021 BE
e Procedures to address
emergency operations, such
as traffic and
crowd control and other
necessary response
activities; and
Yes No 2/17/2021 BE
Res
pon
se
Plan
f A program to ensure that all
reasonable steps are taken
to contain
and prevent the discharge of
untreated and partially
treated
wastewater to waters of the
United States and to
minimize or
correct any adverse impact
Yes No 2/17/2021 BE
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on the environment resulting
from the
SSOs, including such
accelerated or additional
monitoring as may
be necessary to determine
the nature and impact of the
discharge.
7 Each Enrollee shall evaluate its service
area to
determine whether a FOG control
program is needed. If an Enrollee
determines that a FOG program is not
needed, the Enrollee must provide
justification for why it is not needed. If
FOG is found to be a problem, the
Enrollee must prepare and implement
a FOG source control program to
reduce the amount of these
substances discharged to the sanitary
sewer
system. This plan shall include the
following as appropriate:
a An implementation plan and
schedule for a public
education
outreach program that
promotes proper disposal of
FOG;
Yes No 2/17/2021 BE
b A plan and schedule for the
disposal of FOG generated
within the
sanitary sewer system
service area. This may
include a list of
acceptable disposal facilities
and/or additional facilities
needed to
adequately dispose of FOG
generated within a sanitary
sewer
system service area;
Yes No 2/17/2021 BE
c The legal authority to
prohibit discharges to the
system and
identify measures to prevent
SSOs and blockages caused
by
FOG;
Yes No 2/17/2021 BE
FOG Control Program
d Requirements to install
grease removal devices (such
as traps or
interceptors), design
standards for the removal
devices,
Yes No 2/17/2021 BE
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maintenance requirements,
BMP requirements, record
keeping
and reporting requirements;
e Authority to inspect grease
producing facilities,
enforcement
authorities, and whether the
Enrollee has sufficient staff
to inspect
and enforce the FOG
ordinance;
Yes No 2/17/2021 BE
f An identification of sanitary
sewer system sections
subject to
FOG blockages and
establishment of a cleaning
maintenance
schedule for each section;
and
Yes No 2/17/2021 BE
g Development and
implementation of source
control measures for
all sources of FOG
discharged to the sanitary
sewer system for
each section identified in (f)
above.

Yes No 2/17/2021 BE
8 The Enrollee shall
prepare and implement a capital
improvement plan (CIP) that will
provide hydraulic capacity of key
sanitary sewer system elements for
dry weather peak flow conditions, as
well as the appropriate design
storm or wet weather event. At a
minimum, the plan must include:

System Evaluation and Capacity Assurance
Plan (SECAP)
a Evaluation: Actions needed
to evaluate those portions of
the
sanitary sewer system that
are experiencing or
contributing to an
SSO discharge caused by
hydraulic deficiency. The
evaluation
must provide estimates of
peak flows (including flows
from SSOs
that escape from the system)
associated with conditions
similar to
those causing overflow
events, estimates of the
capacity of key
Yes Yes 2/3/2021 JF
Jesse Franco (Engineering
Division Manager) made
minor edits: Currently meet
requirements just made
minor word changes
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system components,
hydraulic deficiencies
(including components
of the system with limiting
capacity) and the major
sources that
contribute to the peak flows
associated with overflow
events;
b Design Criteria: Where
design criteria do not exist or
are
deficient, undertake the
evaluation identified in (a)
above to
establish appropriate design
criteria; and
Yes Yes 2/3/2021 JF
c Capacity Enhancement
Measures: The steps needed
to
establish a short- and longterm CIP to address
identified
hydraulic deficiencies,
including prioritization,
alternatives
analysis, and schedules. The
CIP may include increases in
pipe
size, I/I reduction programs,
increases and redundancy in
pumping capacity, and
storage facilities. The CIP
shall include an
implementation schedule
and shall identify sources of
funding.

Yes Yes 2/3/2021 JF
d Schedule: The Enrollee shall
develop a schedule of
completion
dates for all portions of the
capital improvement
program
developed in (a)-(c) above.

This schedule shall be
reviewed and
updated consistent with the
SSMP review and update
requirements as described in
Section D. 14.

Yes Yes 2/3/2021 JF
9 The Enrollee shall:

Monitor
ing,
a Maintain relevant
information that can be used
Yes No 2/17/2021 BE
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to
establish and prioritize
appropriate SSMP activities;
b Monitor the implementation
and, where appropriate,
measure the effectiveness of
each element of the
SSMP;
Yes No 2/17/2021 BE
c Assess the success of the
preventative maintenance
program;
Yes No 2/17/2021 BE
d Update program elements,
as appropriate, based on
monitoring or performance
evaluations; and
Yes No 2/17/2021 BE
Mea
sure
men
t,
and
Pro
gra
m
Mo
dific
atio
ns
e Identify and illustrate SSO
trends, including:
frequency, location, and
volume.

Yes Yes 2/17/2021 BE Currently meets: Updated
Trends to meet up to current
year 2020 (RE Updated the
Illustrations)
10 SSMP Program Audits
As part of the SSMP, the Enrollee shall
conduct periodic internal audits,
appropriate to the size of the system
and the number of SSOs. At a
minimum, these audits must occur
every
two years and a report must be
prepared and kept on file. This audit
shall focus on evaluating the
effectiveness of the SSMP and the
Enrollee’s compliance with the SSMP
requirements identified in this
subsection (D.13), including
identification of any deficiencies in the
SSMP and steps to correct them.

Yes No 2/17/2021 BE
11 The Enrollee shall communicate on a
regular basis with the public on the
development, implementation, and
performance of its SSMP. The
communication system shall provide
the
public the opportunity to provide input
to the Enrollee as the program is
developed and implemented.

Yes No 2/17/2021 BE
Communication
Program
The Enrollee shall also create a plan of
communication with systems that
are tributary and/or satellite to the
Enrollee’s sanitary sewer system.

Yes No 2/17/2021 BE
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