Modesto City Council
June 7, 2022

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Payment Number Date Payee Name Site Address Payment Amount Void Date --------------- --------- --------------------------- --------------- --------------------------------- ----------------- --------- Payment Document: CoM AP BoTW Check
555869 29-OCT-21 CoM PRN MODESTO 17.50 27-APR-22
555877 29-OCT-21 CoM PRN MODESTO 8.75 27-APR-22
555880 29-OCT-21 CoM PRN MODESTO 17.50 27-APR-22
555884 29-OCT-21 CoM PRN MODESTO 35.00 27-APR-22
555896 29-OCT-21 CoM PRN MODESTO 17.50 27-APR-22
555960 29-OCT-21 CoM Utilities MODESTO 23.21 27-APR-22
555962 29-OCT-21 CoM Utilities MODESTO 119.55 27-APR-22 555966 29-OCT-21 CoM Utilities MODESTO 32.56 27-APR-22
556644 12-NOV-21 RAYCO INDUSTRIAL SUPPLY MAIN 1,025.50 13-APR-22 559698 04-FEB-22 Angell, Adam OFFICE 225.00 28-APR-22
560785 25-FEB-22 SCREEN USA MAIN 3,185.25 07-APR-22
561486 18-MAR-22 Payne, Felton R Jr OFFICE 1,086.15 13-APR-22 561516 18-MAR-22 COM TRAKIT MODESTO 441.00 07-APR-22
562123 01-APR-22 CoM Rebate Modesto 178.00 07-APR-22
562126 01-APR-22 CoM Rebate Modesto 200.00 07-APR-22
562199 01-APR-22 AT&T MOBILITY MAIN 43.24 07-APR-22
562406 01-APR-22 VALLEY TIRE SALES INC MAIN 5,093.53 13-APR-22 562425 08-APR-22 Burttram, Matthew C OFFICE 50.00 21-APR-22 562451 08-APR-22 COM HDL MODESTO 100.00 21-APR-22
562475 08-APR-22 CoM Misc MODESTO 99.00 21-APR-22
562767 15-APR-22 DOWNTOWN STREETS, INC MAIN 18,190.33 21-APR-22 -----------------
Payment Document Subtotal 32,794.22
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Bank Account Subtotal 32,794.22
CoM PRIMARY Report Date: 02-MAY-2022 09:37
Void Payment Register Page: 3
Include Zero Amount Payments: Yes Period From: 01-APR-22 To: 30-APR-22 Display Payee Address: No Date: Void Date
Bank: Bank of the West Branch: Main Branch Account: BoTW E-Payables (Main) AP Bank Account Currency: USD Payment Currency: USD ( US Dollar ) Payment Number Date Payee Name Site Address Payment Amount Void Date --------------- --------- --------------------------- --------------- --------------------------------- ----------------- --------- Payment Document: Epayable
813324 06-APR-22 AT&T MOBILITY E-PAY 2453 25,204.14 07-APR-22 813348 06-APR-22 MCCOY TRUCK TIRE SERVICE CT E-PAY 2769 815.54 28-APR-22 -----------------
Payment Document Subtotal 26,019.68
-----------------
Bank Account Subtotal 26,019.68
-----------------
Report Count: 70 Report Total 58,813.90
*** End of Report ***

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CITY OF MODESTO

COUNCIL AGENDA REPORT
DATE OF MEETING:

June 7, 2022
Date: April 13, 2022
TO: Mayor and City Council
THROUGH: Joseph P. Lopez, City Manager
FROM: DeAnna Christensen, Director of Finance
SUBJECT: January and February 2022 Grant Application and Awards CONTACT: Maria Garnica, Accounting Manager, [email protected] 209-577-5249
DESCRIPTION:

Consider accepting an informational report on the January and February 2022 grant applications and awards. (Funding Source: Not Applicable) STRATEGIC PLAN ELEMENT:

This item supports the City of Modesto 2020-2025 Strategic Plan focus of Governance and Service Delivery under Goal H: Achieve Financial Sustainability.

BACKGROUND:

The Finance Department coordinated with California Consulting to update the Administrative Directive 7.2, “Grant Management.” The revised directive was updated on July 1, 2021 to streamline the grant management process and to establish better controls on local match requirements, including potential future costs which could be required as part of a grant agreement. Additionally, the Finance Department coordinated several training sessions to highlight key changes to the new directive.

This directive has eliminated the requirement to go to Council for the application and acceptance of grant awards if the amount of the grant is less than $1,000,000 and does not require any local match funding. The Director of Finance is authorized to approve grant applications and awards under $25,000 with no local funding requirements. The City Manager has the authority for approving grant applications and awards between $25,000 and under $1,000,000 with no local match funding requirements. Due to the need for quick turnaround on grant application and award acceptance required by the granting agencies, this directive allows for City departments to apply for more grants within the grant application periods and provide quick response to award acceptance deadlines.

The Finance Department will inform Council of all grant activity by preparing a bi-monthly informational report on both grant applications and awards. Finance Department has established #11..
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January and February 2022 Grant Application and Awards

internal grant application forms to manage the types of grants being applied for and to ensure local match requirements will be managed within our current budget.

City departments continue to actively pursue new grant applications as part of notifications received from federal, state, and local agencies they have subscribed to, such as Department of Housing, Department of Transportation, State Water Resources Control Board, Department of Justice and professional government associations. City departments have staff assigned to monitor these grant application notices to determine if the City meets the required qualifications to apply for the grant.

DISCUSSION:

During the months of November and December 2021, City Council approved the below grant application and award acceptance agreements recommended by City staff based on opportunities to receive federal, state and/or local grant funds for the City with required local match or which exceeded $1,000,000 with no local match.

Community and Economic Development Department:
(Grant Application $7,591,200 – Local Match $0) – HomeKey 2.0 Project Application for 1208 9th Street, funds from this grant are intended for the prevention of homelessness by rapid rehousing individuals through the provision of coordinated, compassionate, high quality services. Center for Human Services (CHS) identified a commercial building located at 1208 9th Street to convert into permanent supportive housing for youth. This project will be designed to serve transitional aged youth ages 18-25 and will be used for the acquisition and commercial conversion of a building that will result in 9 studios and 5 one-bedroom apartments.
(Grant Application $161,956 – Local Match $0) Regional Early Action Plan grant funds are intended fund Housing Element updates and any other eligible housing-related planning activities. The City will be using these funds to fund project 100838- Modesto General Plan Update.
(Grant Application $3,504,000 – Local Match $0) HomeKey 2.0 James Street funds are intended to help local communities rapidly acquire hotels, motels, commercial buildings and other creative properties in order to rapidly house people experiencing homelessness during COVID-19 pandemic. The City of Modesto in partnership with local entities will acquire and rehabilitate a variety of housing types including but not limited to hotels, motels, hostels, single family homes, multifamily apartments adult residential facilities, manufactured housing, and/or to convert commercial properties and other existing buildings to permanent or interim housing for the target population.

Modesto Police Department:
(Grant Application $12,000,000 – Local Match $6,000,000 In-Kind contributions) California Violence Intervention and Prevention (CalVIP) grant, funds from this grant are intended to improve public health and safety by supporting effective violence reduction initiatives in communities that are disproportionately impacted by violence, particularly group member involved homicides, shootings, and aggravated assaults. Funds from this grant will be used to support, expand and replicate evidence-based violence reduction initiatives that shall be primarily focused on providing violence intervention services to the small segment #11..
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January and February 2022 Grant Application and Awards

of the population that is identified as having the highest risk of perpetrating or being victimized by violence in the near future.

Public Works Department:
(Grant Application $1,000,000 – Local Match $0) Clean California Local Grant funds will be used to fund the development of a city-owned vacant lot at 1850 Ruse Avenue to a walking path with amenities for the neighborhood such as the installation of urban greening, exercise equipment and four (4) 12 feet tower lights with directors which will be installed extending along both ends (east to west) of the path. Additionally, grant funds would also be used to establish a bulky item pickup program for multifamily units, aimed at eliminating the issue of illegal dumping in the community.

During the months of January and February 2022, the Director of Finance and City Manager approved the below grant applications and award acceptance agreements recommended by City staff based on opportunities to receive local grant funds for the City with no required local match.

Public Works Department:
(Grant Application $288,641 – Local Match $0) CalRecycle SB1383 Local Assistance Grant Programs, this grant funding will be used with the implementation of Senate Bill (SB) 1383 as it relates to the monitoring, record keeping and procurement requirements set forth by CalRecycle.

FISCAL IMPACT:

No fiscal impact will result from the acceptance of this informational report on January and February 2022 grant application and awards. A monthly summary by grant application and awards is below:

Grant Applications: $24,545,797
Grant Applications Local Match Amount, In-Kind Contributions: $ 6,000,000 COMMITTEE RECOMMENDATION:

This item was accepted by the Finance Committee on May 23, 2022 and approved to forward to Council.

RECOMMENDED COUNCIL ACTION:

Staff Recommendations:

Motion accepting an informational report for the January and February 2022 grant applications and awards.

Approved by:

DeAnna Christensen, Director of Finance
Joseph P. Lopez, City Manager
Attachments:

1. January and February 2022 Grant Applications and awards #11..
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Grant Application
Grant Title Month Grant Awarding Agency City Department Name/Division Grant
Application
Amount
Grant Application
Local Match
Amount
Local Match
Source
Clean California Local Grant JAN-22 California Department of Transportation Public Works $ 1,000,000 $ - N/A HomeKey 2.0 - 1208 9th Street JAN-22 State of California Community & Economic Development Department $ 7,591,200 $ - N/A Regional Early Action Planning Grant JAN-22 State of California Department of Housing and Community Development Community & Economic Development Department $ 161,956 $ - N/A California Violence Intervention and Prevention Program (CalVIP) FEB-22 Board of State and Community Corrections Modesto Police Department $ 12,000,000 $ 6,000,000 In-kind CalRecycle SB1383 Local Assistance Grant Programs FEB-22 California Department of Resources, Recycling and Recovery Public Works $ 288,641 $ - N/A HomeKey 2.0 - James Street FEB-22 State of California Community & Economic Development Department $ 3,504,000 $ - N/A Total $ 24,545,797 $ 6,000,000
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CITY OF MODESTO

COUNCIL AGENDA REPORT
DATE OF MEETING:

June 7, 2022
Date: May 4, 2022
TO: Mayor and City Council
THROUGH: Joseph P. Lopez, City Manager
FROM: DeAnna Christensen, Director of Finance
SUBJECT: Proposition IV – Appropriation Limit Calculation for Fiscal Year 2022-2023 CONTACT: Maria Garnica, Accounting Manager, [email protected], 209-577-5249 DESCRIPTION:

Consider approving the Fiscal Year 2022-2023 Appropriation Limit, which is an annual spending limit calculation that identifies the maximum amount of appropriations for publicly funded programs. (Funding Source: Not Applicable)
STRATEGIC PLAN ELEMENT:

This item supports the City of Modesto 2020-2025 Strategic Plan focus of Governance and Service Delivery under Goal H: Achieve Financial Sustainability.

BACKGROUND:

In November 1979, the voters of California passed Proposition IV which specified that government appropriations may increase annually. This constitutional amendment, also known as the Gann initiative after anti-tax advocate Paul Gann, provides a formula for calculating spending limit, was intended to provide citizen control of government spending and taxation.

Article XIIIB of the California Constitution specifies that appropriations made by state and local governments may increase annually by a factor comprised of the change in population combined with either (1) the change in California per capita personal income or (2) the change in the local assessment roll due to local nonresidential construction. Staff has been consistently using the change in population within the city limit of Modesto and change in California per capita personal income every year when calculating the appropriation limit.

DISCUSSION:

The City is required to establish an appropriation limit calculation each fiscal year. Schedule A of the attached resolution shows the calculation of the Fiscal Year 2022-2023 Appropriation Limit.

The limit identifies the maximum amount of appropriations that can be implemented in a year based on tax revenue available to City. The limit only applies to the use of a specific list of tax revenues received by the City. Examples of these revenues include, but are not limited to, #12..
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City Council, June 7, 2022
Proposition IV – Appropriation Limit Calculation for Fiscal Year 2022-2023

Property Tax, Sales & Use Tax, Business License Tax, Utility Users Tax, and Transient Occupancy Tax.

The appropriation limit calculated for Fiscal Year 2022-2023 is $558,994,169. The proposed tax revenues subject to this appropriation limit are $141,774,658 which is well within the limit.

This calculation was made available for public viewing at least fifteen days prior to the Council meeting. A copy of Schedule A and the calculation detail is on file at the City of Modesto Finance Department.

FISCAL IMPACT:

There is no fiscal impact directly related to approving this item.

COMMITTEE RECOMMENDATION:

This item was not presented to a Committee.

RECOMMENDED COUNCIL ACTION:

Staff Recommendations:

Resolution establishing the appropriation limit for the Fiscal Year 2022-2023 annual budget.

Approved by:

DeAnna Christensen, Director of Finance
Joseph P. Lopez, City Manager
Attachments:

1. Resolution

2. Schedule A
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MODESTO CITY COUNCIL
RESOLUTION NO. 2022 -

RESOLUTION ESTABLISHING THE APPROPRIATION LIMIT FOR THE FISCAL YEAR 2022-2023 ANNUAL BUDGET
WHEREAS, Proposition IV of the California State Constitution requires the City to establish an appropriation limit calculation each fiscal year; and WHEREAS, Article XIIIB of the California Constitution specifies that appropriations made by state and local governments may increase annually by a factor comprised of the change in population combined with either the change in California per capita personal income or the change in the local assessment roll due to local nonresidential construction; and
WHEREAS, the staff has been consistently using the change in population within the city limit of Modesto and change in California per capita personal income every year when calculating the appropriation limit; and
WHEREAS, the appropriation limit calculated for Fiscal Year 2022-23 is $558,994,169; and
WHEREAS, this calculation was made available for public viewing at least fifteen days prior to the Council meeting. A copy of Schedule A and the calculation detail is on file at the City of Modesto Finance Department.

NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of Modesto that the appropriation limit for Fiscal Year 2022-2023, including the price and population factors to be used in the calculation, is hereby established as shown on Schedule A, attached hereto, and made a part hereof.
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BE IT FURTHER RESOLVED, that the Director of Finance, or her designee, is hereby authorized to take the necessary steps to implement the provisions of this resolution.

The foregoing resolution was introduced at a regular meeting of the Council of the City of Modesto held on the 7th day of June, 2022, by Councilmember ?, who moved its adoption, which motion being duly seconded by Councilmember ?, was upon roll call carried and the resolution adopted by the following vote:

AYES: Councilmembers: ?
NOES: Councilmembers: ?
ABSENT: Councilmembers: ?
ATTEST: ____________________________
DIANE NAYARES-PEREZ, City Clerk
(SEAL)
APPROVED AS TO FORM:

BY: ____________________________________
JOSE M. SANCHEZ, City Attorney
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SCHEDULE A
FY 2021-22 Appropriation Limit $521,839,217
Adjustment Factors
Per Capita Personal Income Change 7.55%
Population Change (Modesto) -0.40%
Per Capita converted to a ratio 1.0755
Population converted to a ratio 0.9960
Calculation of factor for FY 2022-23 1.0712
Adjustment $37,154,952
FY 2022-23 Appropriation Limit $558,994,169
FISCAL YEAR 2022-23
PROPOSITION 4

APPROPRIATION LIMIT CALCULATION
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CITY OF MODESTO

COUNCIL AGENDA REPORT
DATE OF MEETING:

June 7, 2022
Date: May 24, 2022
TO: Mayor and City Council
THROUGH: Joseph P. Lopez, City Manager
FROM: DeAnna Christensen, Director of Finance
SUBJECT: First Amendment for Online Auction Services
CONTACT: Cynthia Kline, Purchasing Manager, 209-577-5412, [email protected] DESCRIPTION:

Consider approving the First Amendment increasing the Agreement amount with the Public Group aka Public Surplus for the Furnishing of Online Auction Services by $12,000 annually from $18,000 to a revised annual estimated amount of $30,000 and for a revised total amount not to exceed of $114,000 over five years. (Funding Source: Various Funds) STRATEGIC PLAN ELEMENT:

This item supports the City of Modesto 2020-2025 Strategic Plan focus of Governance and Service Delivery under Goal H: Achieve Financial Sustainability.

BACKGROUND:

Under Administrative Directive 7.6 – Surplus of City Property Policy, the Finance Department, in coordination with all City departments, tracks, administers and records the surplus of City property. When surplus property is defined (excluding Real Property), Finance will coordinate if the property can be transferred to other City departments and then determine if the property can be sold using an internet public auction site.

The Accounting Division of the Finance Department has been using The Public Group’s online application, Public Surplus for auctioning the City’s obsolete, unused or surplus property items, which typically consist of: (1) property and scrap accumulated by the City; and (2) surplus City vehicles and equipment. Items not sold online are discarded through an agreement with an ewaste vendor.

On March 12, 2019 under Resolution 2019-117, Council approved an agreement with The Public Group by utilizing the competitive bid process with National Intergovernmental Purchasing Alliance (National IPA), City of Tucson, for an online auction service for a two-year agreement with three (3) one-year extension options, for an estimated annual cost not to exceed $18,000 and a total amount not to exceed $90,000 over five years. #13..
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First Amendment for Online Auction Services

DISCUSSION:

With the increase in volume of the surplus City vehicles, the Public Works Fleet Division is in need to surplus City vehicles that have defined as non-operational for field use. As the Fleet Division has been purchasing new vehicle replacements or additions, it is anticipated that the volume will increase the demand to place more vehicles for sale through the online auction services, which will require additional service costs under this agreement. The Fleet Division is also taking into consideration that the market for vehicles and equipment are currently much higher than normal sale prices.

The fee for the online auction service originally was captured as a surcharge fee of 5%, and now under the third year of the agreement, the surcharge fee has increased to 9.5%. This fee is captured as part of the overall bidding price and paid for by the winning bidder.

FISCAL IMPACT:

Revenue generated from the sales is distributed into General Fund or various Fleet Replacement funds. Such revenue and associated fees will vary each fiscal year, depending on items listed and sold. The table below represents a summary of the overall sales and fees processed for the last three years under the agreement.

Fiscal Year Auction Sales Service Fee
19-20 $ 387,748 $ 19,388
20-21 $ 161,004 $ 15,295
21-22 (thru 3/28/22) $ 160,168 $ 15,216
Total $ 708,920 $ 49,899
COMMITTEE RECOMMENDATION:

This item was presented at the May 23, 2022 Finance Committee and approved to move forward to Council.

RECOMMENDED COUNCIL ACTION:

Staff Recommendations:

Resolution approving the First Amendment increasing the Agreement amount with the Public Group aka Public Surplus for the Furnishing of Online Auction Services by $12,000 annually from $18,000 to a revised amount estimated amount of $30,000 and for a revised total amount not to exceed $114,000 over five years and authorizing the City Manager or his designee to execute the amendment.

Approved by:

DeAnna Christensen, Director of Finance
Joseph P. Lopez, City Manager
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First Amendment for Online Auction Services

Attachments:

1. Resolution

2. Amendment for Online Auction Services

3. Original Agreement
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1 MODESTO CITY COUNCIL
RESOLUTION NO. 2022-

RESOLUTION APPROVING THE FIRST AMENDMENT INCREASING THE

AGREEMENT AMOUNT WITH THE PUBLIC GROUP AKA PUBLIC

SURPLUS FOR THE FURNISHING OF ONLINE AUCTION SERVICES BY $12,000 ANNUALLY FROM $18,000 TO A REVISED AMOUNT ESTIMATED AMOUNT OF $30,000 AND FOR A REVISED TOTAL AMOUNT NOT TO EXCEED $114,000 OVER FIVE YEARS AND AUTHORIZING THE CITY

MANAGER OR HIS DESIGNEE TO EXECUTE THE AMENDMENT
WHEREAS, under Administrative Directive 7.6 – Surplus of City Property Policy, the Finance Department in coordination with all City departments, tracks, administers and records the surplus of City property; and WHEREAS, on March 12, 2019 under Resolution 2019-117, Council approved an agreement with The Public Group by utilizing the competitive bid process with National Intergovernmental Purchasing Alliance (National IPA), City of Tucson, for an online auction service for a two-year agreement with three (3) one-year extension options, for an estimated annual cost not to exceed $18,000 and a total amount not to exceed $90,000 over five years; and
WHEREAS, with the increase in volume of the surplus of City vehicles, the Public Works Fleet Division is in need to surplus City vehicles that have defined as nonoperational for field use; and WHEREAS, as the Fleet Division has been purchasing new vehicle replacements or additions, it is anticipated that the volume will increase the demand to place more vehicles for sale through the online auction services, which will require additional service costs under this agreement; and
WHEREAS, the fee for the online auction service originally was captured as a surcharge fee of 5%, and now under the third year of the agreement, the surcharge fee has #13..
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2 increased to 9.5%; however, this fee is captured as part of the overall bidding price and paid for by the winning bidder.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Modesto that it hereby approves the First Amendment increasing the agreement amount with the Public Group aka Public Surplus for the furnishing of online auction services by $12,000 annually from $18,000 to a revised annual estimated amount of $30,000 and for a revised total amount not to exceed $114,000 over five years.

BE IT FURTHER RESOLVED, that the City Manager, or his designee, is hereby authorized to execute the amendment, in a form approved by the City Attorney.

The foregoing resolution was introduced in a regular meeting of the Council of the City of Modesto held on the 7th day of June 2022, by Councilmember ________, who moved its adoption, which motion being duly seconded by Councilmember ______, was upon roll call carried and the resolution adopted by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ATTEST: _____________________________
DIANE NAYARES-PEREZ, CMC, City Clerk
(SEAL)
APPROVED AS TO FORM:

BY: _____________________________
JOSE M. SANCHEZ, City Attorney
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1 FIRST AMENDMENT TO AGREEMENT
This First Amendment (“First Amendment”) is made with reference to the “Agreement” entered into between the CITY OF MODESTO, a municipal corporation of the State of California (hereinafter the “City”) and PUBLIC GROUP AKA “PUBLIC SURPLUS” (hereinafter the “Contractor”) entered into by the parties on the 12th day of March, 2019 (hereinafter referred to as “Original Agreement”). The City and Contractor shall be collectively referred to as the “Parties.”
This First Amendment to the Original Agreement is made with regard to the following recitals:

WHEREAS, the Modesto City Council adopted Resolution No. 2019-117 authorizing the award of proposal and contract for the furnishing of Online Auction Services to Contractor; and
WHEREAS, the Original Agreement, Section 1, ‘SCOPE OF WORK’ provides under part e, that Contractor agrees to furnish the services, for an estimated annual cost not to exceed $18,000 and a total amount not to exceed $90,000 over the five years; and WHEREAS, the parties now desire to increase the estimated annual amount of the Original Agreement to not to exceed $30,000 and to increase the total amount to not to exceed $114,000 over the five years.

NOW, THEREFORE, in consideration of the mutual promises, covenants, and stipulations contained herein and the mutual promises, covenants, and stipulations contained in the Original Agreement, the parties agree as follows:

1. The parties agree that each of the recitals set out above are factually true and correct.
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2 2. Section 1e, under “SCOPE OF WORK” shall be deleted in its entirety and the parties agree to and hereby do substitute the following in its place:
“CONTRACTOR shall furnish the services defined for the
contracted rate, for an estimated annual cost not to exceed $30,000 and a total amount not to exceed $114,000; the surcharge fee for services of

9.5% shall be paid by the buyer at no cost to the City.

3. Except as modified herein, the provisions of the Original Agreement, and all exhibits attached thereto, are expressly reaffirmed and remain in full force and effect.
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3 IN WITNESS WHEREOF, the CITY OF MODESTO, a municipal corporation. has authorized the execution of this First Amendment to Agreement for furnishing the furnishing of Online Auction Services, in duplicate, by its City Manager and attestation by its City Clerk, under authority of Resolution No. ______on the _____ day of _____________, 2022, and Contractor has caused this First Amendment be executed in duplicate. #13..
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Updated 2/5/19
Public Surplus Scope of Work Agreement
Scope of Work Statement:

This Scope of Work Statement explains in general terms the services offered to City of Modesto by The Public Group, LLC (“Public Surplus,” “We,” “Our,” or “Us”) through Our online auction and surplus management system Registration:

Public Surplus will assist City of Modesto (“Agency”) to register with and set up an account on Public Surplus. Registration of an account does not obligate Agency to use the account. Use of Agency’s account will be at Agency’s discretion. Agency may terminate use of its account at any time.

Training/Support:

Public Surplus will assist and train as many employees of Agency as is necessary to utilize Our system for this Sale. Training will be done online and on dates and times convenient to the Agency. Public Surplus will also offer user support for Agency Monday-Friday 7 AM – 4 PM PT. Agency will have access to an account manager by cell phone after hours if needed to resolve any unforeseen training or support issues.

Auction Management:

Agency will have total control over their auction process. Agency will be responsible for pictures and descriptions of auction items and for creating the auction on Public Surplus’ site. This process is simple and usually takes only a few minutes per auction to create and list on our site. Agency will be responsible for answering buyer’s questions and basic auction management. Agency will be able to upload onto Our site its own terms and conditions of sale. Buyers must agree to Agency’s terms and conditions using their legally binding digital signature before they can bid on Agency’s auctions.

AND
Auction Tech Services:

Public Surplus will provide agency with a company auction technician specialists who will come to your site to take pictures and write descriptions of auction items for creating auction on Public Surplus' site once a month. Public Surplus will also contact buyers and collect payment on behalf of the City if desired. Agency will be provided the contact information of our Auction Tech to create appointments at will.
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Updated 2/5/19
Payment/Fees:

Agency will receive payment from buyers for items sold on Public Surplus. Public Surplus will charge a [5%] auction listing fee to Agency, which can be passed on to buyers in the form of a Buyer’s Premium. Agency may determine how they will receive payment and what payment methods will be accepted. Public Surplus can calculate and include in the final bid price sales tax and/or a Buyer’s Premium if Agency so chooses. We do not charge late fees for payment and find that most of our clients pay within sixty (60) days. Agency can pay fees to Public Surplus by check, electronic check, or credit card
Auction Follow Up:

Public Surplus will notify the winning bidder by email that they need to contact Agency to arrange for pickup (and payment, if applicable) of the auction item.

Buyers agree to these conditions of pickup and payment upon registration with Us. As noted above, Agency will be able to upload onto our site additional terms and conditions of sale, such as how long each buyer has to make payment and pickup an auction item. Buyers must agree to Agency’s terms and conditions using their legally binding digital signature before they can bid on Agency’s auctions.

Customization and Added Services:

Public Surplus realizes that no two agencies are the same. The Agency may have need for enhancements and additions to our standard system to realize the full effectiveness of online auctions. We at Public Surplus are committed to working with Agency if these changes are needed. Some of these services are customized reporting tools, integration to existing software, and customized branding. We bring years of experience and our desire to see each of our clients succeed with this new and exciting technology.

Enhanced Auctions Services (Marketing and Sell Strategies):

Public Surplus is willing to help the City of Modesto with various marketing and sales strategies for all vehicles and heavy equipment and items of value over $5000. For support with all other items, the agency's Support Rep can be a resource to assist. Our marketing team is tasked with contacting bidders and sometimes selling agencies who have bid on similar items in the past. Their goal is to attempt to bring competition to the auctions in the hopes that it will increase auction totals.

System Accessibility/Reliability:

The Public Surplus system is accessible 24 hours a day/7 days a week for buyers and sellers. When we do take down the system for maintenance it is done late at night so as not to interrupt service. Our servers are located in a secure environment with multiple redundant connections and equipment. #13..
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CITY OF MODESTO

COUNCIL AGENDA REPORT
DATE OF MEETING:

June 7, 2022
Date: May 2, 2022
TO: Mayor and City Council
THROUGH: Joseph P. Lopez, City Manager
FROM: DeAnna Christensen, Director of Finance
SUBJECT: Fiscal Year 2022-2023 Equipment Maintenance Agreements CONTACT: DeAnna Christensen, [email protected], 209-577-5387 DESCRIPTION:

Consider approving payment of various Equipment Maintenance Agreements for Fiscal Year 2022-2023 with multiple equipment manufacturers for all City Departments, for an annual cost not to exceed $706,022; and authorizing the City Manager, or his designee to execute Equipment Maintenance Agreements associated with the items in Exhibit B – Fiscal Year 2022- 2023 Equipment Maintenance Agreements (more than $50,000). (Funding Source: Various Funds)
STRATEGIC PLAN ELEMENT:

This item supports the City of Modesto 2020-2025 Strategic Plan focus of Governance and Service Delivery under Goal H: Achieve Financial Sustainability.

BACKGROUND:

The City purchases office and operational equipment through the purchasing bidding process based on the requirements of the City of Modesto Municipal Code Title 8 Chapter 3. With the purchase of this equipment, on-going maintenance will be necessary. The City will require ongoing technical support which can be provided under maintenance/support agreements for equipment. For all new equipment purchases made, the City will purchase ongoing maintenance service for the equipment for a specified time period based on what is available through the manufacturer when the initial purchase is made. As part of the bidding process for office equipment purchases such as copiers, the City has frequently selected a local vendor to provide maintenance service. This is due to the quick turnaround in service that can be provided with a local vendor compared to a vendor located outside of the Modesto area.

As part of preparation of the annual fiscal year budget, the annual costs for this maintenance service have been historically approved by Council through the annual budget adoption process. Several of the equipment maintenance agreements purchased will be conducted as “sole source” procurements from the recommended maintenance provider provided by the #14..
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City Council, June 7, 2022
Fiscal Year 2022-2023 Equipment Maintenance
Agreements

manufacturer. Based on the normal threshold, all other maintenance agreements shall be procured through the approved purchasing process.

DISCUSSION:

The Finance Department and Information Technology departments will bring an item to Council every fiscal year for all maintenance agreements being utilized by City Departments. The Purchasing Division will continue to evaluate the cost-effective use of these maintenance agreements especially as the equipment ages over the depreciated life of the asset.

A significant amount of these maintenance agreements are routine in nature, and do not drastically change each year in regard to standard maintenance service being provided. Staff is requesting a fiscal year authorization for all equipment maintenance for Fiscal Year 2022-2023.

Exhibit A is an itemized list of the equipment maintenance agreements being utilized by City departments for agreements less than $50,000 under the City Manager’s approval authority.

Exhibit B provides the itemized equipment maintenance agreements utilized by the City departments greater than $50,000 requiring authorization by City Council.

Per MMC Section 8-3.204(c), the Purchasing Manager, in his or her discretion, may determine that calling for bids on a competitive basis as set forth in Modesto Municipal Code section 8-

3.203 is undesirable due to exigent circumstances. Additionally, MMC 8-3.204(d) states that where the Purchasing Manager, in his or her discretion, determines that a process other than the formal proposal procedure set forth in Section 8-3.203 will result in a procurement for the City at the lowest possible cost commensurate with the desired quality, the purchase may be exempt from the formal bid process. Under this scenario, all purchasing processes shall be met and any new agreements and award of formal bids shall continue to be brought to Council for approval on a fiscal year basis.

FISCAL IMPACT:

The City of Modesto maintains over 100 pieces of office and operational equipment that requires maintenance to ensure the City gets the most value out of the asset. The annual maintenance cost ranges from less than $1,000 to up to $151,000 per year, per piece of equipment. Some of the high-value maintenance cost is associated with security camera maintenance or building equipment maintenance for City facilities and security surveillance. #14..
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City Council, June 7, 2022
Fiscal Year 2022-2023 Equipment Maintenance
Agreements

The funding sources being utilized to cover the cost associated with the maintenance cost is provided below:

Fund Name Over $50,000 Under $50,000
Airport Fund $ - $ 1,101
Building Services Fund $ - $ 2,000
Capital Improvement Fund $ 2,850 $ 6,919
Center Plaza $ 75,000 $ 7,250
Fleet Fund $ - $ 2,348
General Fund $ 181,266 $ 323,047
Green Waste Fund $ 3,916 $ -
Information Technology $ - $ 3,630
Solid Waste Fund $ 694 $ -
Surface Transportation Fund $ 1,778 $ 1,586
Transit $ - $ 5,119
Wastewater Fund $ 23,080 $ 30,108
Water Fund $ 9,872 $ 24,458
Grand Total $ 298,456 $ 407,566
COMMITTEE RECOMMENDATION:

This item was considered by the Finance Committee in the Budget Workshop on April 20, 2022.

The Finance Committee approved forwarding this to the City Council for approval.

RECOMMENDED COUNCIL ACTION:

Staff Recommendations:

Resolution approving payment of various Equipment Maintenance Agreements for Fiscal Year 2022-2023 with multiple equipment manufacturers for all City Departments, for an annual estimated cost not to exceed $706,022; and authorizing the City Manager, or his designee, to execute Equipment Maintenance Agreements associated with the items in Exhibit B – Fiscal Year 2022-2023 Equipment Maintenance Agreements (more than $50,000).

Approved by:

DeAnna Christensen, Director of Finance
Joseph P. Lopez, City Manager
Attachments:

1. Resolution

2. Exhibit A - Fiscal Year 2022-2023 Equipment Maintenance Less than 50K

3. Exhibit B - Fiscal Year 2022-2023 Equipment Maintenance Over 50K #14..
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MODESTO CITY COUNCIL
RESOLUTION NO. 2022-

RESOLUTION APPROVING PAYMENT OF VARIOUS EQUIPMENT
MAINTENANCE AGREEMENTS FOR FISCAL YEAR 2022-2023 WITH

MULTIPLE EQUIPMENT MANUFACTURERS FOR ALL CITY

DEPARTMENTS, FOR AN ANNUAL ESTIMATED COST NOT TO EXCEED $706,022; AND AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE,

TO EXECUTE EQUIPMENT MAINTENANCE AGREEMENTS ASSOCIATED
WITH THE ITEMS IN EXHIBIT B – FISCAL YEAR 2022-2023 EQUIPMENT MAINTENANCE AGREEMENTS (MORE THAN $50,000)
WHEREAS, the City purchases office and operational equipment through the purchasing bidding process based on the requirements of the City of Modesto Municipal Code Title 8 Chapter 3; and
WHEREAS, as part of the bidding process for the office equipment and for purchases such as copiers, the City has frequently selected a local vendor to provide maintenance service due to the quick turnaround in service that can be provided with a local vendor compared to a vendor located outside of the Modesto area; and WHEREAS, as part of preparation of the annual fiscal year budget, the annual costs for this maintenance service have been historically approved by Council through the annual budget adoption process; and
WHEREAS, the Finance Department and Information Technology Department will bring an item to Council every fiscal year to provide transparency for all maintenance agreements being utilized by City Departments; The Purchasing Division will continue to evaluate the cost-effective use of these maintenance agreements especially as the equipment ages over the depreciated life of the asset; and #14..
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WHEREAS, Exhibit A is an itemized list of the equipment maintenance agreements being utilized by City departments for agreements less than $50,000 under the City Manager’s approval authority; and
WHEREAS, Exhibit B provides the itemized equipment maintenance agreements utilized by the City departments greater than $50,000 requiring authorization by City Council; and
WHEREAS, per MMC 8-3.204(d) states that where the Purchasing Manager, in his or her discretion, determines that a process other than the formal proposal procedure set forth in Section 8-3.203 will result in a procurement for the City at the lowest possible cost commensurate with the desired quality, the purchase may be exempt from the formal bid process.

NOW, THEREFORE, BE IT RESOLVED by the Council of City of Modesto that it hereby authorizes the approving of payment for various equipment maintenance agreements for Fiscal Year 2022-2023 with multiple equipment manufacturers for all City Departments.

BE IT FURTHER RESOLVED that the City Manager, or his designee, is hereby authorized to execute the equipment maintenance agreements for an estimated annual cost of $706,022.

The foregoing resolution was introduced at a regular meeting of the Council of the City of Modesto held on the 7th day of June, 2022, by Councilmember? who moved its adoption, which motion being duly seconded by Councilmember? was upon roll call carried and the resolution adopted by the following vote:
#14..
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AYES: Councilmembers: ?
NOES: Councilmembers: ?
ABSENT: Councilmembers: ?

ATTEST: _______________________________________
DIANE NAYARES-PEREZ, CMC, City Clerk
(SEAL)
APPROVED AS TO FORM:

BY: ____________________________________
JOSE M. SANCHEZ, City Attorney
#14..
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Exhibit A - Fiscal Year 2022-2023 Equipment Maintenance Agreements (under than $50,000) Vendor/Contractor Name Business Purpose of Equipment
Proposed - FY 22-23
Maintenance Cost Funding Source
3SI SECURITY SYSTEMS Investigatory Tool $ 1,898 General Fund ACTION TARGET, INC. Target shooting system at the Tactical Training Center $ 5,996 General Fund AIR WEST FILTRATION / BENZ AIR Station Facilities $ 29,283 General Fund AIRGAS Life saving equipment $ 1,464 General Fund
AMERICAN BARCODE AND RFID Annual Services Agreement for Barcode Machine $ 1,383 General Fund ARC Plotter is used to print large size maps of job sites, etc $ 999 Water Fund ARC Printing of Maps for Planning division $ 3,074 General Fund ASAP TECHNICAL SOLUTIONS Printing for day-to-day work activities $ 1,384 General Fund WEST COAST DOOR AND GATE Station facility $ 45,255 General Fund

BMI IMAGING
Fujitsu scanner is used by Records to scan and store
electronic records for storage. $ 1,903 General Fund
BOSS BUSINESS SYSTEMS Copier for Jennings WWTP - Training Center $ 2,154 Wastewater Fund SURTEC Investigatory Tool $ 3,872 General Fund
CAREDING Department Copier/Printer/Scanner $ 8,729 General Fund CAREDING Copier Maintenance $ 5,118 Transit
CUMMINS Currency Counter - detect counterfeit $ 751 Water Fund CUMMINS Currency Counter - detect counterfeit $ 743 Water Fund CUMMINS Currency Counter - detect counterfeit $ 770 Water Fund CUMMINS Currency Counter - detect counterfeit $ 743 Water Fund TECA Data Safe Corporation (CYBERNETIC) Tape Library Backup/Utility Billing System $ 5,094 Water Fund DELTA WIRELESS Radio Communications equipment $ 39,931 General Fund EXCEL FITNESS Fitness equipment $ 1,538 General Fund

FARO TECHNOLOGIES
Annual Calibration and Certification of 3-D Laser Scanner to Diagram traffic collisions and homicide scenes $ 6,534 General Fund FIRE SERVICE SPECIFICATION & SUPPLY Life saving equipment $ 4,612 General Fund HERITAGE-CRYSTAL CLEAN, LLC. Parts cleaner for fire fighting equipment $ 4,612 General Fund KODAK ALARIS Printing for day-to-day work activities $ 2,307 General Fund LEHR Annual Maintenance for LPR systems $ 43,924 General Fund LUCAS BUSINESS SYSTEMS Scan documents, limited color copy use $ 615 General Fund LUCAS BUSINESS SYSTEMS Copier for Sutter WWTP - Building 3 - Maintenance $ 660 Wastewater Fund LUCAS BUSINESS SYSTEMS Printing for day-to-day work activities $ 615 General Fund LUCAS BUSINESS SYSTEMS Printing for day-to-day work activities $ 4,612 Capital Improvement Fund LUCAS BUSINESS SYSTEMS Printer $ 2,000 Building Services Fund LUCAS BUSINESS SYSTEMS Printing for day-to-day work activities $ 200 General Fund LUCAS BUSINESS SYSTEMS Printing for day-to-day work activities $ 3,088 Center Plaza LUCAS BUSINESS SYSTEMS Printing for day-to-day work activities $ 363 General Fund MANSCI INC. Mansci Lab Equipment Extended Warrant $ 7,986 Wastewater Fund NEC CORPORATION OF AMERICA Automated Fingerprint Identification System - fingerprinting $ 11,017 General Fund QUADIENT Mail Room Postage & Label Machine $ 13,322 General Fund OPEX Envelope Opener - opens mixed sized envelopes $ 616 Water Fund PUENTES TECHNOLOGIES Copier, Fax, Scanner $ 1,464 General Fund RAY MORGAN CO. Copier for Building Safety and Neighborhood Preservation $ 3,412 General Fund

SCANNER ONE
Check Scanner - uploads to RemitPlus for Electronic check file to bank $ 743 Water Fund
SCANTRON Scantron Reader for Recruitment Tests $ 1,341 General Fund

SMILE BUSINESS PRODUCTS INC
Day to day copy purposes, parts, labor, staples,
maintenance and support ending 4/21/21-501 N Jefferson $ 1,744 General Fund SSD SYSTEMS Alarm service $ 2,307 General Fund
#14..
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Exhibit A - Fiscal Year 2022-2023 Equipment Maintenance Agreements (under than $50,000) Vendor/Contractor Name Business Purpose of Equipment
Proposed - FY 22-23
Maintenance Cost Funding Source
VERTIV Annual Maintenance for Battery Backup for MPD Servers $ 8,500 General Fund

THE RADAR SHOP
Annual Calibration and Certification and repair of Radar and Lidar Guns for mitigating traffic safety. $ 4,612 General Fund SMILE BUSINESS PRODUCTS INC Purchasing Copier $ 1,089 General Fund RAY MORGAN CO. Copier for Customer Service - Finance $ 1,302 Water Fund OPEX Mail Opener & sorter $ 3,465 Water Fund

LUCAS BUSINESS SYSTEMS
Printing and making copies for in-house programs and
public on an as needed basis $ 878 General Fund
TRANE MCP Fountain Maintenance - Annual $ 4,162 Center Plaza RAY MORGAN CO. Large Format Printer/Scanner $ 4,613 Wastewater Fund RAY MORGAN CO. Copier is used to make copies $ 606 Water Fund EKC ENTERPRISES Fire alarm and fire sprinklers $ 4,235 Water Fund RAY MORGAN CO. Copier is used to make copies $ 4,392 Water Fund RAY MORGAN CO. Copier for Sutter WWTP - Environmental Services $ 3,749 Wastewater Fund SEAL ANALYTICAL Seal Lab Equipment Service Contract $ 9,494 Wastewater Fund CA REDING Printing for day-to-day work activities $ 2,437 General Fund CA REDING Printing for day-to-day work activities $ 3,355 General Fund LUCAS BUSINESS SYSTEMS Copier for day-to-day $ 727 Surface Transportation Fund

IMAGEWARE SYSTEMS
Annual hardware maintenance for hardware system in
creating ID badges for department $ 8,700 General Fund

LUCAS BUSINESS SYSTEMS
Printing and making copies for in-house programs and
public on an as needed basis $ 7,000 General Fund
ZOOM IMAGING Accounting Copier $ 1,022 General Fund
ZOOM IMAGING Department Copier-LITT Store $ 1,757 General Fund ZOOM IMAGING Department Copier $ 1,025 General Fund
ZOOM IMAGING Copier, Fax, Scanner $ 3,630 Information Technology ZOOM IMAGING Copier for day-to-day $ 1,284 Fleet Fund
ZOOM IMAGING Copier for day-to-day $ 1,064 Fleet Fund
ZOOM IMAGING Copier for day-to-day $ 860 Surface Transportation Fund ZOOM IMAGING Copier for day-to-day $ 1,101 Airport Fund ZOOM IMAGING Printer/Copier $ 2,306 Capital Improvement Fund ZOOM IMAGING Copier for Sutter WWTP - Building 2 - Collections $ 1,452 Wastewater Fund LUCAS/INLAND Copier, Fax, Scanner $ 1,503 General Fund
LUCAS/INLAND Copier, Fax, Scanner $ 4,392 General Fund
LUCAS/INLAND Copier, Fax, Scanner $ 1,500 General Fund
LUCAS/INLAND Copier, Fax, Scanner $ 2,673 General Fund
LUCAS/INLAND Copier, Fax, Scanner $ 2,635 General Fund
LUCAS/INLAND Copier, Fax, Scanner $ 4,615 General Fund
LUCAS/INLAND Copier, Fax, Scanner $ 7,200 General Fund
LUCAS/INLAND Copier, Fax, Scanner $ 7,028 General Fund
LUCAS/INLAND Copier, Fax, Scanner $ 7,028 General Fund
TOTAL $ 407,566
#14..
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Exhibit B - Fiscal Year 2022-2023 Equipment Maintenance Agreements (more than $50,000) Vendor/Contractor Name Business Purpose of Equipment
Proposed - FY 22-23
Maintenance Cost Funding Source
AMERICAN CHILLER CO. Heating and Cooling of the Modesto Centre Plaza $ 75,000 Centre Plaza STRYKER SALES CORPORATION Life saving equipment $ 151,000 General Fund MO-CAL OFFICE SOLUTIONS Copier/Printer/Scanner $ 3,012 Water Fund MO-CAL OFFICE SOLUTIONS Printer $ 2,307 Wastewater Fund MO-CAL OFFICE SOLUTIONS Copy documents for City Manager, Council and Auditor's office$ 5,445 General Fund MO-CAL OFFICE SOLUTIONS Copier for Jennings WWTP - Administration $ 3,376 Wastewater Fund MO-CAL OFFICE SOLUTIONS Copier for Sutter WWTP - Building 1 - Administration $ 5,198 Wastewater Fund MO-CAL OFFICE SOLUTIONS Printing for day-to-day work activities $ 2,850 Capital Improvement Fund MO-CAL OFFICE SOLUTIONS Printing for day-to-day work activities $ 2,850 General Fund MO-CAL OFFICE SOLUTIONS Copier/Printer/Scanner
MO-CAL OFFICE SOLUTIONS Copier/Printer/Scanner $ 2,611 Green Waste Fund MO-CAL OFFICE SOLUTIONS Copier/Printer/Scanner $ 1,777 Surface Transportation Fund MO-CAL OFFICE SOLUTIONS Printer/Copier/Scanner $ 3,075 Wastewater Fund MO-CAL OFFICE SOLUTIONS Printer/Copier/Scanner $ 3,075 Wastewater Fund MO-CAL OFFICE SOLUTIONS Copier Maintenance $ 920 General Fund MO-CAL OFFICE SOLUTIONS Copier for Sutter WWTP - Building 2 - Collections $ 6,050 Wastewater Fund MO-CAL OFFICE SOLUTIONS Copier is used to make copies, scan, fax $ 6,859 Water Fund MO-CAL OFFICE SOLUTIONS Copier $ 694 Solid Waste Fund
MO-CAL OFFICE SOLUTIONS Copier $ 670 General Fund
MO-CAL OFFICE SOLUTIONS Copier/Printer/Scanner $ 1,305 Green Waste Fund TOTAL $ 298,456
$ 13,382 General Fund
#14..
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CITY OF MODESTO

COUNCIL AGENDA REPORT
DATE OF MEETING:

June 7, 2022
Date: April 29, 2022
TO: Mayor and City Council
THROUGH: Joseph P. Lopez, City Manager
FROM: Kevin Harless, Interim Chief Information Officer
SUBJECT: Hardware and Software Maintenance Support Agreements for FY 2022-2023
CONTACT: Kevin Harless, Interim Chief Information Officer, [email protected], 209.571.5593
DESCRIPTION:

Consider approving the payment of Hardware and Software Maintenance Support Agreements for Fiscal Year 2022-2023 for an estimated annual cost not to exceed $6,282,787; and Authorizing the City Manager, or his designee to execute routine Renewal Agreements associated with the items in Exhibit B - Hardware/ Software Maintenance Support Agreements for Fiscal Year 2022-2023 (Over $50,000). (Funding Source: Information Technology Fund and Various Funds)
STRATEGIC PLAN ELEMENT:

This item supports the Strategic Commitment, “Build community trust in City government through responsive, transparent and efficient service delivery.” BACKGROUND:

The City has an ongoing need for maintenance/support agreements for hardware and software assets utilized by the City. Hardware and software applications are utilized by many departments throughout the City. Much of the hardware and software is managed and paid for through the Information Technology Fund, however, some of the software is managed and paid for by the individual departments that use the software.

To maximize efficiency, staff is recommending the Committee consider authorizing payment of these agreements in one action and authorizing the City Manager, or his designee to execute routine renewal agreements associated with items listed in Exhibit B - Hardware/ Software Maintenance Support Agreements for Fiscal Year 2022-2023 (Over $50,000), instead of authorizing them individually as their respective invoices are presented for payment. #15..
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City Council, June 7, 2022
Hardware and Software Maintenance Support Agreements for FY 2022-2023

DISCUSSION:

The attached Exhibit A is an itemized list of the annual hardware and software maintenance support agreements utilized throughout the City, and below the $50,000 contract limit, therefore falling within the City Manager’s approval authority. The attached Exhibit B is an itemized list of the annual hardware and software maintenance support agreements utilized throughout the City that are greater than the $50,000 contract limit, therefore requiring authorization of the City Council. The Information Technology Department gathered this information from City departments so that all the agreements could be presented in one action to authorize payment and to authorize the City Manager, or his designee to execute routine renewal agreements associated with Exhibit B. The items listed in Exhibit A and B have current agreements that have been approved through the required contracting and purchasing policies and processes and are categorized based on where the contract authority resides. The total amount for Exhibit A is $1,648,814 and the total amount for Exhibit B is $4,633,973. The grand total of both exhibits is $6,282,787. Each department shown in the exhibits has budgeted for these amounts in their respective Fiscal 2022-2023 budgets.

FISCAL IMPACT:

The Information Technology Fund is an internal service fund. Funding for these contracts/agreements has been budgeted in the FY 2022-2023 operating budget of the Information Technology Fund and the other Departments’ associated funds described in Exhibit A and Exhibit B. Exhibit C is a summary of the total estimated costs by fund.

COMMITTEE RECOMMENDATION:

This item was considered by the Finance Committee in the Budget Workshop on April 20, 2022.

The Finance Committee approved forwarding this item to the City Council for approval. The original estimated annual cost approved by the Finance Committee was $6,693,453. After further examination it was determined that the Cisco SmartNet annual maintenance line item should have been an annual cost of $205,334, not $616,000, therefore reducing the total estimated annual amount by $410,666; from $6,693,453 to $6,282,787.

RECOMMENDED COUNCIL ACTION:

Staff Recommendations:

Resolution approving the payment of Hardware and Software Maintenance Support Agreements for Fiscal Year 2022-2023 for an estimated annual cost not to exceed $6,282,787; and to authorize the City Manager, or his designee to execute routine Renewal Agreements associated with Exhibit B.

Approved by:

Kevin Harless, Interim Chief Information Officer
#15..
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City Council, June 7, 2022
Hardware and Software Maintenance Support Agreements for FY 2022-2023

Joseph P. Lopez, City Manager
Attachments:

1. Resolution

2. Exhibit A – Hardware/Software Maintenance Support Agreements for Fiscal Year 2022- 2023 (Under $50,000)

3. Exhibit B – Hardware/ Software Maintenance Support Agreements for Fiscal Year 2022- 2023 (Over $50,000)

4. Exhibit C – Summary of Total Estimated Costs by Fund #15..
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MODESTO CITY COUNCIL
RESOLUTION NO. 2022-XX

RESOLUTION APPROVING THE PAYMENT OF HARDWARE AND

SOFTWARE MAINTENANCE SUPPORT AGREEMENTS FOR FISCAL YEAR 2022-2023 FOR AN ESTIMATED ANNUAL COST NOT TO EXCEED $6,282,787

AND TO AUTHORIZE THE CITY MANAGER, OR HIS DESIGNEE TO

EXECUTE ROUTINE RENEWAL AGREEMENTS ASSOCIATED WITH

EXHIBIT B
WHEREAS, the City has an ongoing need for maintenance/support agreements for hardware and software assets utilized by the City of Modesto; and WHEREAS, the expenditures for maintenance/support agreements have been approved by Council through the budget process; and
WHEREAS, staff requests the approval for payment of invoices presented for Fiscal Year 2022–2023 for an estimated annual cost not to exceed $6,282,787.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Modesto that it hereby approves payment for invoices for various hardware and software maintenance/support agreements from software companies for Fiscal Year 2022-2023 for an estimated annual cost not to exceed $6,282,787.

BE IT FURTHER RESOLVED, that the City Manager or his designee is hereby authorized to execute routine renewal agreements over $50,000 for hardware and software maintenance support during Fiscal Year 2022-2023. #15..
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The foregoing resolution was introduced at a regular meeting of the Council of the City of Modesto held on the 7th day of June, 2022, by Councilmember ?, who moved its adoption, which motion being duly seconded by Councilmember ?, was upon roll call carried and the resolution adopted by the following vote:

AYES: Councilmembers: ?
NOES: Councilmembers: ?
ABSENT: Councilmembers: ?
ATTEST: ____________________________
DIANE NAYARES-PEREZ, City Clerk
(SEAL)
APPROVED AS TO FORM:

BY: ____________________________________
JOSE M. SANCHEZ, City Attorney
#15..
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Exhibit A - Hardware/Software Maintenance Support Agreements for Fiscal Year 2022-23 (Under $50,000)
Title Description Vendor Name Department Fund
Number
Resolution
Number PO Number
Start Date of
Current
Maintenance
Term
End Date of
Current
Maintenance
Term
Annual
Maintenance
Cost
Point of Contact
NetFile Paperless Form 700
Suite
E-filing system for the 700 form. Manages
tasks, forms, and filing. Completely webbased with a portal for public viewing.

NetFile City Clerk 0100 2019-304 168574 10/23/2021 10/23/2022 $ 10,780 Sanchez, Dana NextRequest Public Records Management software. NextRequest City Clerk 0100 165169 9/1/2021 8/31/2022 $ 9,339 Sanchez, Dana CoStar Commercial Real Estate Information CoStar Community & Economic Dev.
0100 2019-317 160991 3/31/2022 3/31/2023 $ 5,867 Goddard, Kjirsten HDL Prime Business license application HDL Companies Finance 0100 2021-226 185546 8/1/2022 7/31/2023 $ 24,860 Brown, Gina Loftware f you need powerful barcode label
printing software to meet the most
complex labeling requirements, the
Loftware Label Manager (LLM) is the
industry standard. With Loftware's label
management software, you can create
any type of barcode label required to
meet ever-evolving customer and
regulatory needs across your supply
chain.

Loftware Finance 0100 161871 7/1/2022 6/30/2023 $ 461 Kline, Cynthia NIGP Consulting NIGP 5-Digit Commodity Code License
Renewal
Periscope Holdings Finance 0100 2019-317 159089 6/1/2022 5/31/2023 $ 666 Kline, Cynthia Planet Bids Bid Management Software Planet Bids Finance 0100 2019-317 161903 6/13/2022 6/12/2023 $ 9,032 Kline, Cynthia T2 Parking Citations Cloud system for T2 Parking Citation processing and appeals. Online payment
portal. Managed by Finance/Customer
Service staff.

T2 Systems Finance 0100 2021-226 191517 12/1/2022 11/30/2023 $ 25,244 Ireta, Cindy Rentalscape Software to track Short Term Rentals
(STR) and provide business address
Deckard Finance 0100 9/29/2022 9/28/2023 $ 1,540 Brown, Gina Vector Solutions -
CrewSense
Fire Crew call back scheduling / hiring
system
Vector Solutions Fire 0100 2021-226 207580 7/1/2022 6/30/2023 $ 17,851 Andrew Hunter SitStat Licensing Emergency operations situational
awareness
platform and resource alerting system -
15 licenses @ $300.00 / each.

Stanislaus County of
Emergency Services
Fire 0100 11/1/2021 11/1/2022 $ 4,950 Andrew Hunter
Target Solutions Online Training System Vector Solutions Fire 0100 2021-226 211871 11/15/2021 11/14/2022 $ 25,730 Andrew Hunter 1 of 16
#15..
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Exhibit A - Hardware/Software Maintenance Support Agreements for Fiscal Year 2022-23 (Under $50,000)
Title Description Vendor Name Department Fund
Number
Resolution
Number PO Number
Start Date of
Current
Maintenance
Term
End Date of
Current
Maintenance
Term
Annual
Maintenance
Cost
Point of Contact
TSI Incorporated Annual maintenance and calibration of
the fit testing machines to ensure they
are calibrated to the original
manufacturer's specifications/the
National Institute of Standards and
Technology (NIST) *Paid for two
calibrations in 2 year service agreement
TSI Incorporated Fire 0100 203798 6/14/2021 6/14/2023 $ 2,112 Andrew Hunter Scantron Scanner hardware support for HR Scantron Corporation Human Resources
0100 2019-317 157641 6/12/2022 6/11/2023 $ 921 Magdaleno, Debbie Digicert Digital Certificate Digicert Information
Technology
0100 7/1/2022 6/30/2023 $ 550 Calbreath, Phil
ACCRUENT CMMS - PRND Annual tech support and web hosting for our daily work order maintenance system
at 501 N Jefferson St site

ACCRUENT LLC
(formerly Maintenance
Connection)
Parks &
Recreation
0100 TBD 6/1/2022 6/1/2023 $ 6,105 Franco, Jessica
Meraki WiFi license for Centre Plaza Telcion Parks &
Recreation
0100 3/14/2020 3/13/2023 $ 3,509 Chavez, Larry
PerfectMind Perfect Mind, Recreation Software, used
for Facility Rentals and Program
Registrations
PerfectMind Parks &
Recreation
0100 2017-243 164471 6/27/2022 6/26/2023 $ 14,566 Garcia, Valerie NEC Phone System Software NEC Software system for MPD Phone System
DTC - Digital
Telecommunications
Corp
Police 0100 199223 6/30/2022 6/30/2023 $ 15,400 Smart, Jessica Agency 360 Paperless Daily Observation Reports for
Field Training Program & Manual for
training
Agency 360 Police 0100 213900 12/1/2021 11/30/2022 $ 3,300 Smart, Jessica Amped Software Annual software license for forensic
image and video processing software
Amped Software USA
Inc
Police 0100 203351 5/13/2022 5/13/2023 $ 1,403 Smart, Jessica Blue Team Blue Team Annual Maintenance including
all
software upgrades, associated materials
and
technical support via phone and e-mail
CI Technologies Police 0100 207516 8/1/2021 7/31/2022 $ 1,760 Smart, Jessica Cellbright UFED Support and
Cloud Analyzer
Cell phone digital forensic tool UFED
UPC Ultimate X3 & UFED Cloud Analyzer
and Dongels
Cellebrite Police 0100 2019-317 206864 9/30/2021 9/30/2022 $ 19,800 Smart, Jessica CLEAR Search CLEAR Search Software utilized by
Crime Analysts as an investigatory tool
as a subscription service. Paid monthly
Thomson-Reuters Police 0100 7/1/2022 6/30/2023 $ 15,400 Smart, Jessica CopLink Export CopLink export from Inform RMS Central Square Technologies
Police 0100 205436 8/1/2021 8/1/2022 $ 2,750 Smart, Jessica 2 of 16
#15..
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Exhibit A - Hardware/Software Maintenance Support Agreements for Fiscal Year 2022-23 (Under $50,000)
Title Description Vendor Name Department Fund
Number
Resolution
Number PO Number
Start Date of
Current
Maintenance
Term
End Date of
Current
Maintenance
Term
Annual
Maintenance
Cost
Point of Contact
CopWare: Legal
Sourcebook, California
Codes, and Mobile App
"California Peace Officers Legal
Sourcebook Site License for 201-300
Sworn Officers. Provides sworn
personnel with an on-line resource for
accessing this information.

California Peace Officers Legal
Sourcebook and California Codes Mobile
App License for 201-300 Sworn Officers.

Provides sworn personnel with an app to
connect to this resource on their cell
phones.

CopWare California Codes Site License
for 201-300 Sworn Officers. Provides
sworn personnel with an online resource
for accessing California law enforcement
codes."
CopWare Police 0100 2019-317 205577 6/30/2022 6/30/2023 $ 4,290 Smart, Jessica Covert Track Service Annual Maintenance for GPS Trackers for Investiations
Special Services Group
LLC
Police 0100 2019-317 213785 2/18/2021 2/16/2023 $ 10,120 Smart, Jessica Cradle Point for POD
Cameras
Renewal of 14 licenses for the cradle
point for POD Cameras and Armadillo
Intellisite for Cradle Point Police 0100 217751 11/1/2020 11/24/2022 $ 4,400 Smart, Jessica Crash Data Recorder Annual Software Subscription to Crash Data Recorder
(CDR). This is utilized by the Traffic Unit
for imaging Air Bag Control Modulars in
the event of a fatal accident.

Crash Data Group, Inc. Police 0100 2019-317 P-card 8/22/2021 8/22/2022 $ 1,375 Smart, Jessica Crime Free Easy Tracking Dynamic Design - Multi User Internal WEB Easy Tracking Software and Annual
Subscription Renewal. Used to track
crime free housing inspections and
number and details of each complex.

Dynamic Design
Software
Police 0100 197135 3/1/2022 2/28/2023 $ 440 Smart, Jessica Crimemapping.com Public Facing police incident map for
citizens to view. Also for Annual renewal
of End User License & Software Support
Agreement for CrimeMapping software.

Crime Analyst crime mapping tool.

Central Square
Technologies
Police 0100 2019-317 211918 12/31/2021 12/31/2022 $ 4,070 Smart, Jessica Critical Reach Critical Reach APBnet Bulletin Service
Annual Fee for use of software, servers,
network bandwith & user support
Critical Reach Police 0100 2019-317 214917 1/1/2022 12/31/2022 $ 1,474 Smart, Jessica Critical Response Group 911eye system that provide the
availability for RTCC and other MPD staff
to remotely livestream video and photos
from a victim/witness/reporting party's
phone while actively recording it for later
storage with Evidence.com
Critical Response Group Police 0100 197093 4/30/2022 4/30/2023 $ 7,810 Moffett, TJ 3 of 16
#15..
- 471 -
Exhibit A - Hardware/Software Maintenance Support Agreements for Fiscal Year 2022-23 (Under $50,000)
Title Description Vendor Name Department Fund
Number
Resolution
Number PO Number
Start Date of
Current
Maintenance
Term
End Date of
Current
Maintenance
Term
Annual
Maintenance
Cost
Point of Contact
Deepnet Dualshield Deepnet Dualshield Software licensing and annual support services - 325
licenses. Dual factor authentication of key
fobs in use by MPD personnel when
signing on to the MDC's.

Deepnet Securities Police 0100 2019-317 208380 8/27/2021 8/26/2022 $ 4,950 Smart, Jessica Digital Networks Group
(Video Wall)
Renewal of Digital Networks Group
Annual Software
Maintenance and Support. Video wall
Software in the
RTCC enables the output of video wall
content via IP.

Digital Networks Group Police 0100 12/27/2021 12/27/2022 $ 2,750 Smart, Jessica Ecite Software Ecite Software Annual Maintenance Crossroads Police 0100 207286 6/30/2022 6/30/2023 $ 2,750 Smart, Jessica FARO SCENE 3D Scene Maintenance Software
Licensing and Maintenance Agreement
for the Faro Technologies Laser Scanner.

This software is used to capture and
process datapoints into diagrams and is
used by both Traffic Officers for collision
scenes and ISD
Detectives and ID Techs for homicide
scenes.

Faro Technologies Police 0100 208007 7/1/2018 6/30/2024 $ 2,860 Helpdesk, PD Forensic Explorer By GetData Forensics Company. High
Tech Crimes Unit investigatory tool.

Getdata Forensics USA Police 0100 2019-317 210925 9/1/2020 11/30/2022 $ 550 Smart, Jessica FTK: High Tech Crimes Unit
Investigatory Tool
For FTR Stand Along SMS License
software support for Dongels for
Investigations
Accessdata Group Police 0100 156151 5/31/2022 5/31/2023 $ 3,410 Smart, Jessica GO ANYWHERE MFT 5.4.4
(PD)
Managed File Transfer software used to
manage data from various databases and
servers both internal and external to City.

Project execution can be automated and
triggered by various methods. Used to
help centralize data file transfers. Useful
in creating workflows between systems.

All activity is audited. MPD uses
GoAnywhere to transfer Payroll data from
InTime (Scheduling & Payroll) to Oracle.
projects to manage data received.

HelpSystems Police 0100 2019-317 202612 6/30/2022 6/30/2023 $ 1,650 Bumanlag, Michael Hyland - XML index XML Index Document import processor Hyland Police 0100 4/30/2022 4/30/2023 $ 2,200 Smart, Jessica IAProfessional & BlueTeam
Suite
Internal affairs case management and
Officer in-field use of force reporting.

CI-Technologies Police 0100 2019-317 207516 8/1/2021 7/31/2022 $ 3,080 Smart, Jessica 4 of 16
#15..
- 472 -
Exhibit A - Hardware/Software Maintenance Support Agreements for Fiscal Year 2022-23 (Under $50,000)
Title Description Vendor Name Department Fund
Number
Resolution
Number PO Number
Start Date of
Current
Maintenance
Term
End Date of
Current
Maintenance
Term
Annual
Maintenance
Cost
Point of Contact
Imageware Annual Software and Hardware
Maintenance LE Renewal for Imageware.

Imageware is a software and hardware
system utilized in creating police
department employee ID badges.

Imageware Police 0100 2019-317 205572 6/30/2022 6/30/2023 $ 9,570 Smart, Jessica Inform RMS Police Field Reporting and Records
Management System. MPD's Records
Management System Licensing
Central Square
Technologies
Police 0100 2017-167 207517 11/1/2021 7/25/2022 $ 31,900 Smart, Jessica InTime Scheduling &
Timekeeping
Intime is used by the MPD to build the
departments complex 24/7 patrol
calendar. This includes rotating shifts,
shift bidding by seniority, minimum
staffing management, and outside work
agreement management. Although
InTime is a full Scheduling, Payroll, and
HRMS system. Annual Maintenance for
InTime Solutions Cloud Based
Software.Scheduling and payroll system
for MPD allows for electronic capture and
transfer of data to City's Oracle Payroll
system
InTime Solutions Police 0100 2019-317 207674 8/1/2021 7/31/2022 $ 38,500 Smart, Jessica IP2 Annual Location License IP2 Police 0100 PCard 11/24/2021 12/3/2022 $ 880 Smart, Jessica Lexipol LE Annual renewal of Lexipol LE Policy
Manual Update
Subscription; LE Procedures Manual OnLine; LE Management Services. Utilized by MPD to provide online version of
Policy Manual, policy manual updates;
electronic signature tracking for disbursal
to staff and training bulletins.

Lexipol Police 0100 2019-317 211134 10/1/2021 9/30/2022 $ 44,000 Smart, Jessica Magnet IEF SMS
Magnet IEF; SMS Magnet IEF Triage
Module; SMS Magnet IEF Module Mobile
Artifacts; SMS Magnet IEF Module
Business Applications. Investigatory tool.

Magnet Forensics Police 0100 2019-317 210063 1/1/2022 12/31/2022 $ 5,060 Smart, Jessica Message On Hold System Message On Hold System for MPD Spectrio Police 0100 2/28/2022 3/1/2023 $ 605 Smart, Jessica NEC AFIS Renewal of Annual Maintenance and
Support for the
NEC AFIS (Automated Fingerprint
Identification System) used by the Police
Department to take and send fingerprints
to DOJ as part of background process for
new applicants.

NEC Corporation of
America
Police 0100 2019-317 184833 12/26/2020 9/30/2023 $ 8,800 Smart, Jessica 5 of 16
#15..
- 473 -
Exhibit A - Hardware/Software Maintenance Support Agreements for Fiscal Year 2022-23 (Under $50,000)
Title Description Vendor Name Department Fund
Number
Resolution
Number PO Number
Start Date of
Current
Maintenance
Term
End Date of
Current
Maintenance
Term
Annual
Maintenance
Cost
Point of Contact
NEC Software Assurance Software assurance which provides the ability for IT staff to contact DTC/NEC for
system support, access to software
upgrades and services for the
department's Voice over IP phone
system.

DTC - Digital
Telecommunications
Corp
Police 0100 205348 6/30/2022 6/30/2023 $ 3,520 Smart, Jessica Netmotion Software Mobility application for 127 devices and 1 additional server police module
Mobile Wireless -
NetMotion
Police 0100 2019-317 216630 4/1/2022 3/31/2023 $ 9,900 Smart, Jessica NIBRS Federally mandated Crime Data
Reporting to the FBI - NIBRS Module
through RMS
Central Square
Technologies
Police 0100 216520 10/1/2021 10/1/2022 $ 27,500 Smart, Jessica OnBase - PD OnBase is used by MPD as our
Enterprise Content Management Sytem
(ECM). Scanned images of Police
Reports and post-mandated training
related documents are stored in OnBase.

OnBase Annual Maintenance and
Support for LocalGovernment Web
Server. OnBase Local Government
Workflow ConcurrentClient SL (20 count)
and Annual Maintenance on Workflow
Licenses
Hyland Software Police 0100 2019-317 199207 5/1/2022 4/30/2023 $ 17,860 Smart, Jessica OnBase PDF Framework Handle PDF Documents Hyland Police 0100 157495 5/1/2022 4/30/2023 $ 4,400 Smart, Jessica PLX Annual renewal of annual maintenance
and support services for Collection
Maintenance Premium & Analytical
Maintenance. Investigatory tools used by
PD
Penlink Police 0100 2019-317 215174 1/1/2022 12/31/2022 $ 33,000 Smart, Jessica Public Safety Citizen
Reporting Module
On-line reporting system allowing citizens
to file police reports online.

Central Square
Technologies
Police 0100 2018-210 193836 6/30/2022 6/30/2023 $ 9,900 Smart, Jessica Publish PDF Publish PDF of approved RMS reports to
network file share
Central Square
Technologies
Police 0100 158186 7/26/2021 7/25/2022 $ 3,850 Smart, Jessica Star Chase GPS projectile subscription for Star
Chase Launcers
Star Chase Police 0100 213787 12/20/2021 12/19/2022 $ 8,470 Smart, Jessica TLOxp TransUnion TLO Monthly Subscription to database.

Utilized by Crime Analysts as an
investigatory tool. Monthly charge is
based on usage.

Trans Union Risk and
Data Solutions
Police 0100 7/1/2022 6/30/2023 $ 3,300 Smart, Jessica
TMS-ME TMS-SE is a law-enforcement specific
LMS that MPD uses to keep track of the
POST-mandated training that officers
complete.

Training Innovations, Inc. Police 0100 205450 7/1/2022 6/30/2023 $ 880 Smart, Jessica Vigilant Contract with Vigilant for annual ESA subscription for 29 LPR Camera license keys & VS ISA Integration service for non-Vigilant LPR Cameras Vigilant Police 0100 215175 1/1/2022 12/31/2022 $ 16,170 Smart, Jessica WAVR-21 Threat assessment tool license WAVR-21 - WTS Inc Police 0100 196745 5/1/2022 4/30/2023 $ 1,100 Smart, Jessica X-Ways Software Forensics Forensics investigatory tool. (2 user BYOD licenses)
X-Ways Software
Technology
Police 0100 PCard 3/9/2022 3/9/2023 $ 770 Smart, Jessica 6 of 16
#15..
- 474 -
Exhibit A - Hardware/Software Maintenance Support Agreements for Fiscal Year 2022-23 (Under $50,000)
Title Description Vendor Name Department Fund
Number
Resolution
Number PO Number
Start Date of
Current
Maintenance
Term
End Date of
Current
Maintenance
Term
Annual
Maintenance
Cost
Point of Contact
Neighborly Cloud based HUD project and grant
management
Benevate dba Neighborly
Software
Community &
Economic Dev.
1133 2021-436 8/23/2021 12/1/2023 $ 42,900 Hill, Jessica StreetSaver A computer-based pavement
management system, that allows
agencies better maintain their local
streets and roads.

Metropolitan
Transportation
Community &
Economic Dev.
1300 2019-317 Non PO Form 3/1/2022 2/28/2023 $ 3,850 Goddard, Kjirsten Star*Net Pro STAR*NET Pro (Annual Maintenance
Subscription)
MicroSurvey Utilities 1300 2019-317 158039 6/30/2021 6/29/2023 $ 545 Franco, Jesse AutoTURN Map Performs turning movement analysis to
check vehicle access and ensure
vehicles have enough space to circulate
around an area safely and efficiently
Transoft Solutions Public Works 1700 211471 10/31/2021 10/31/2022 $ 550 Collins, Scott CassWorks Description
Cass Works is an integrated software
package for the maintenance
management needs of municipal
infrastructure systems and equipment
based facilities. The modules are
designed for the capture, storage,
analysis, reporting and distribution of
information related to all physical assets
that require maintenance. Examples of
Cass Works used by the City include: a)
work orders for street and sidewalk
repair, b) service or maintenance
requested and completed to City trees, c)
service request to asses water leaks,
track any repairs along with associated
parts, equipment, and labor required, and
d) monitoring hydrants and installs of
water mains.

RJN Public Works 1700 2019-317 137204 5/1/2022 5/1/2023 $ 4,457 Cortez, Leticia Trafficware (Synchro) Trafficware advances motorists' quality of life and promotes green initiatives by
optimizing the flow of motorist and
pedestrian traffic, while also expediting
the arrival of emergency vehicles and
maintaining transit vehicle schedules.

Trafficware/Cubic Public Works 1700 3/16/2022 3/16/2025 $ - Collins, Scott 7 of 16
#15..
- 475 -
Exhibit A - Hardware/Software Maintenance Support Agreements for Fiscal Year 2022-23 (Under $50,000)
Title Description Vendor Name Department Fund
Number
Resolution
Number PO Number
Start Date of
Current
Maintenance
Term
End Date of
Current
Maintenance
Term
Annual
Maintenance
Cost
Point of Contact
Transparity (Traffic) Application that manages communication with traffic signal equipment for
programming, etc . Used by PW staff on
4th floor. Used to be "QuicNet" but
upgraded on 6/25/2018 to Transparity.

McCain, Inc. Public Works 1700 2019-317 203341 3/15/2021 3/14/2023 $ - Collins, Scott Parkeon Extended warranty and customer phone
support for parking meter software &
hardware
Parkeon Public Works 4000 198585 1/1/2022 12/31/2022 $ 3,842 Crowley, Patrick Parkfolio Monthly connectivity charges with Level 3
Alarms, Statistics and CR Card for 5
multispace parking meters
Parkeon Public Works 4000 164219 1/1/2022 12/31/2022 $ 4,138 Crowley, Patrick GO ANYWHERE MFT (City) "GoAnywhere MFT -
Managed File Transfer software used to
manage data from various databases and
servers both internal and external to City.

Project execution can be automated and
triggered by various methods. Used to
help centralize data file transfers. Useful
in creating workflows between systems.

All activity is audited.

Other available modules:

Secure email : Send encrypted email to
inside/outside contacts. Can control how
long message is available or how many
times it is downloaded before it is no
longer available. Can integrate with
Microsoft Outlook. Web client available
too.

Secure Forms: HTTPS encrypted web
forms.

Currently used by Customer Services to
provide a sign up form for utility
customers and provide encrypted
communication with customer to secure
confidential information provided by
customer. This secure form is integrated
into City's website. Can interact with
GoAnywhere projects to manage data
received.

Monitoring and notification of IBM system
jobs
Total $9,511
HelpSystems Finance 4100 2021-226 180098,
185525
7/1/2022 6/30/2023 $ 10,462 Bumanlag, Michael
8 of 16
#15..
- 476 -
Exhibit A - Hardware/Software Maintenance Support Agreements for Fiscal Year 2022-23 (Under $50,000)
Title Description Vendor Name Department Fund
Number
Resolution
Number PO Number
Start Date of
Current
Maintenance
Term
End Date of
Current
Maintenance
Term
Annual
Maintenance
Cost
Point of Contact
Adobe Reader X Maintenance for design/production of
utility bill inserts, mailers, notices, etc
Adobe Finance 4100 2021-226 P-card 3/5/2022 3/4/2023 $ 806 Martin, Jennifer Express / WebView Enterprise Content Management software that manages documents related to
Customer Services. Primarily stores
Utility Bills and related reports. WebView
is web based interface to retrieve
documents. Various types of documents
can be archived. Ability to distribute
documents via email, etc. Converts spool
files on the IBM iSeries to PDF format.

Captures PDF, Excel Files, scanned
images.

Apply retention times of documents
stores and can archive documents to
tape based on user policies.

S4i Systems Finance 4100 2021-226 184356 7/1/2022 6/30/2023 $ 4,148 Bumanlag, Michael RASWIN Point of Sale Cash Receipting System Quadrant Finance 4100 2021-226 168407 1/1/2023 12/31/2023 $ 4,345 Brown, Gina Remit Plus Check scanning application to send
check payments to bank
Jack Henry &
Associates, Inc.

Finance 4100 2021-226 183868 7/1/2022 6/30/2023 $ 7,040 Brown, Gina LexisNexis Risk: Skip
Tracing
SkipTracing Services (Collection
Process)
LexisNexis Finance 4100
0100
2021-226 194004 6/1/2018 6/1/2023 $ 6,732 Martin, Jennifer Payflow Pro Payment gateway for online payments for
Parking Citations and payment gateway
for IVR phone payments for Utility Billing
PayPal Finance 4100
0100
2021-226 Pcard 7/1/2022 6/30/2023 $ 23,100 Martin, Jennifer Cisco ASA 5508-X SmartNet
Support
Cisco ASA5508 Firewall Support for
SCADA
Cisco Utilities 4100 5/15/2022 5/14/2025 $ 11,119 Reggiani, Nick BEACON Meter Reading system used by Water
Services Division and used with Naviline
Utility Billing.

Badger Meter Utilities 4100 12/8/2021 12/7/2022 $ 5,500 Cortez, Leticia Cisco ASA 5508-X AMP/IPS
Subscription License
Cisco ASA5508 FirePOWER IPS and
AMP Licenses for SCADA
Cisco Utilities 4100 5/15/2022 5/14/2025 $ 8,800 Reggiani, Nick 9 of 16
#15..
- 477 -
Exhibit A - Hardware/Software Maintenance Support Agreements for Fiscal Year 2022-23 (Under $50,000)
Title Description Vendor Name Department Fund
Number
Resolution
Number PO Number
Start Date of
Current
Maintenance
Term
End Date of
Current
Maintenance
Term
Annual
Maintenance
Cost
Point of Contact
InfoWater Annual Maintenance & Software
Agreements for InfoSWMM & InfoWater
(Floating License #FLM43R10101-
0001041)
InfoWater is a fully GIS integrated water
distribution modeling and management
software application. Built atop ArcGIS™
using the latest Microsoft .NET and Esri
ArcObjects component technologies,
InfoWater seamlessly integrates
advanced water network modeling and
optimization functionality with the latest
generation of ArcGIS.

Innovyze Utilities 4100 2019-317 163733 6/15/2021 8/14/2022 $ 13,750 Alves, Jim infraMap Utilized by the Water Department to
perform valve turning. Disconnected use
for Work Orders, Inspections, Isolation
Traces, One-Click Reporting, Redlining
and Data Collection. Directly control and
record data from all Wachs automated
valve equipment.
iWater Utilities 4100 2019-317 165580 11/1/2021 10/31/2022 $ 7,700 Echavarria, Melanie Lucity Lucity provides asset and maintenance
management software solutions. The
Lucity suite offers you a comprehensive
solution for Work Management. The
Work modules allow you to establish your
work flow, track customer requests,
create work orders, establish a
preventative maintenance plan, set
priorities, provide timetables, track
system rehabilitation, and perform budget
forecasting.

Lucity - GIS CMMS - manage and
maintain assets and coordinate tracking
of sewer calls and maintenance
Lucity Utilities 4100 2018-117 143851 4/5/2020 4/4/2023 $ 47,300 Englent, Robert VMWare - SCADA Support SCADA VMWare infrastucture Support VMWare Utilities 4100 218657 3/27/2022 3/27/2025 $ 2,745 Reggiani, Nick MediaStar Digital Signage -
Utilities
Application used to schedule, acquire
and store video media. Electronic bulletin
board used at the Corp Yard
Cabletime Utilities 4100
4210
7/1/2021 7/1/2022 $ 6,991
AQ2 Discrete Analyzer AQ2 DISCRETE ANALYZER, 090400,
090752
Seal Analytical Utilities 4210 2019-317 167757 10/11/2021 10/10/2022 $ 8,630 Darner, Karen Enercalc SE Cloud Structural Engineering Library Enercalc Utilities 4210 3/31/2021 3/31/2023 $ 1,760 Franco, Jesse 10 of 16
#15..
- 478 -
Exhibit A - Hardware/Software Maintenance Support Agreements for Fiscal Year 2022-23 (Under $50,000)
Title Description Vendor Name Department Fund
Number
Resolution
Number PO Number
Start Date of
Current
Maintenance
Term
End Date of
Current
Maintenance
Term
Annual
Maintenance
Cost
Point of Contact
Ignition SCADA Ignition SCADA support for NVRRWP Inductive Automation Utilities 4210 155721 4/3/2022 4/3/2023 $ 5,057 Reggiani, Nick InfoSWMM - Hydraulic Sewer
Model
InfoSWMM - Hydraulic Sewer Model Innovyze Utilities 4210 6/15/2021 8/14/2022 $ 4,125 Alves, Jim IT Pipes CCTV Inspection Software IT Pipes Utilities 4210 1/31/2022 1/31/2023 $ 2,475 Englent, Robert LabWorks Laboratory Information Management
System (LIMS) for Wastewater and Water
Labworks Utilities 4210 2019-317 144713 8/1/2021 7/31/2022 $ 18,622 Smigelski, Angie Library Software Safari Software Surpass Utilities 4210 5/1/2020 4/30/2023 $ 528 Gallego, Anna Rockwell TechConnect -
AssetCentre
Rocwell Factory Talk AssetCenter - PLC
Asset Management Subcription License
and Support
Rockwell Utilities 4210 5/14/2022 5/13/2023 $ 7,700 Reggiani, Nick Rockwell TechConnect - HMI Rockwell Factory Talk SE View, Studio 5000, RS Logix Support
Rockwell Utilities 4210 7/19/2021 7/20/2022 $ 4,472 Reggiani, Nick Zeno Track Membrane Monitoring for Phase I. This
is just a one year renewal till WIMS is in
place we will not need.

Suez Utilities 4210 2/20/2020 2/19/2024 $ 6,334 Gallego, Anna IT Pipes CCTV Inspection Software IT Pipes Utilities 4210 1/31/2022 1/31/2023 $ 2,475 Englent, Robert Maintenance Connection
CMMS - Utilities
Maintenance Connection and MC
Express; CMMS used to manage and
maintain assets and coordinate
maintenance of sewer plants
Accruent Utilities 4210
4280
2017-107 133621
Agreement
4/24/2022 4/23/2023 $ 7,700 Gallego, Anna
Maintenance Connection
CMMS
Utilities - $7065
PRND - $3800
Public Works - $3800
Public Works x2 - $2376
Annual Tech Support Renewal $1123
Total $18,164
Maintenance Connection Utilities 4210
4480
2017-107 133621
Agreement
4/24/2022 4/23/2023 $ 31,768 Helpdesk, City
InfoSWMM - Stormwater
Modeling
Stormwater Modeling Innovyze Utilities 4480 7/1/2022 6/30/2023 $ 6,087 Martinez, Jessica ConCentRICs Pervasive Convention Center Resource Information and Control System (ConCentRICs) -
Event Registration System
R I C CORP Parks &
Recreation
4700 2019-317 194377 7/1/2022 6/30/2023 $ 6,085 Franco, Jessica WasteWORKS/
WasteWIZARD
WasteWorks and WasteWizard software
is a truck scale weight and material
tracking database for the Compost
Facility.

Carolina Software Public Works 4890 2019-317 162752 7/1/2022 6/30/2023 $ 2,640 Gorth, Nathan SANS Security Awareness
Training
CityWide SANS Secuirty Training for all
staff
SANS Information
Technology
5230 4/14/2023 4/16/2024 $ 7,590 Parker, Trisa
11 of 16
#15..
- 479 -
Exhibit A - Hardware/Software Maintenance Support Agreements for Fiscal Year 2022-23 (Under $50,000)
Title Description Vendor Name Department Fund
Number
Resolution
Number PO Number
Start Date of
Current
Maintenance
Term
End Date of
Current
Maintenance
Term
Annual
Maintenance
Cost
Point of Contact
Accela CRM GoModesto application used by the
public on mobile devices to submit
issues/requests to the city.

GoModesto! is an intuitive, multi-lingual,
on-the-go reporting tool allowing
residents of Modesto to report issues like
street flooding, light outages, illegal
dumping, tagging, vandalism, broken
playground equipment, or more along
with progress notifications until the job is
done!
Central Square
Technologies
Information
Technology
5230 2019-317 169390 11/16/2021 11/15/2022 $ 32,581 Curry, Thomas AutoCAD Matt Jones is new support contact. DLT Information Technology
5230 2019-317 164472 10/17/2021 10/16/2022 $ 30,827 Koch, Tim Barracuda ArcTitan Filter
Cloud Service
Email Security Gateway AMS.net Information
Technology
5230 7/28/2022 7/29/2023 $ 30,689 Calbreath, Phil
Barracuda Spam Filter Email Security Gateway; Email Filtering/ Serial #BAR-SF-430845
Hula Networks Information
Technology
5230 2019-317 163416 9/18/2021 9/17/2022 $ 9,757 Calbreath, Phil Box.com Encrypted File Transfer Box.com Information
Technology
5230 7/1/2021 6/30/2023 $ 3,490 Calbreath, Phil
Commvault Comcell ID F8D9E SHI International Information Technology
5230 2019-317 181143 6/8/2021 6/7/2023 $ 35,425 Marc Avila Dell/HP Servers Dell/HP Server Maintenance Dell/HP Information Technology
5230 7/1/2022 6/30/2023 $ 13,200 Harless, Kevin
Digicert -
gis.modestogov.com
Standard SSL gis.modestogov.com Digicert Information
Technology
5230 2019-317 Pcard 8/10/2021 8/9/2022 $ 461 Calbreath, Phil Digicert -
modestoareaexpress.com
Standard SSL for
www.modestoareaexpress.com
Digicert Information
Technology
5230 2019-317 PCard 2/18/2022 3/17/2023 $ 461 Calbreath, Phil Digicert - modestopd.com Standard SSL for modestopd.com Digicert Information Technology
5230 2019-317 PCard 1/18/2021 3/17/2023 $ 461 Calbreath, Phil Digicert -
sit.stat.modestofire.com
Standard SSL sit.stat.modestofire.com Digicert Information Technology
5230 2019-317 pcard 6/21/2021 7/28/2022 $ 461 Calbreath, Phil Digicert - Wildcard
*.modestogov.com
Wildcard SSL *.modestogov.com Digicert Information
Technology
5230 2019-317 PCard 12/20/2021 11/18/2022 $ 1,568 Calbreath, Phil Digicert - Wildcard
*.modestopd.com
Wildcared SSL *.modestopd.com Digicert Information
Technology
5230 2019-317 Pcard 11/29/2021 11/28/2022 $ 1,568 Calbreath, Phil Discovery Attender 2 licenses for Software tool for Public Records Requests, Subpoena's, and etc.

Sherpa Information
Technology
5230 2019-317 PCard
Purchase - Phil
3/4/2021 3/3/2023 $ 1,023 Calbreath, Phil
Docusign Electronic Signature System Docusign Information Technology
5230 2019-475 172119 11/29/2021 11/28/2022 $ 25,823 Dotson, James DTC - Telecommunications
Services
NEC Phone System and Support DTC Information
Technology
5230 189187 9/14/2020 9/13/2022 $ 22,000 Harless, Kevin 12 of 16
#15..
- 480 -
Exhibit A - Hardware/Software Maintenance Support Agreements for Fiscal Year 2022-23 (Under $50,000)
Title Description Vendor Name Department Fund
Number
Resolution
Number PO Number
Start Date of
Current
Maintenance
Term
End Date of
Current
Maintenance
Term
Annual
Maintenance
Cost
Point of Contact
ESRI - ArcGIS 10.6 It is a powerful GIS authoring, editing, and geoprocessing application that
allows you to create beautiful maps, edit
and manage spatial data, and perform
the full spectrum of analyses needed to
turn your raw data into valuable
information.+
ESRI Information
Technology
5230 2019-317 176583 5/31/2021 5/30/2023 $ 36,520 Owen-Durant, Teri Forcepoint Security Software Triton AP-Web: 1200 seats total MicroAge Information Technology
5230 2018-396 129355 12/20/2020 12/19/2023 $ 49,500 Calbreath, Phil Genetec - Citywide Cameras Genetec Camera System
License and Maintenance
Best Communication
Networks (BCN)
Information
Technology
5230 9/8/2020 9/7/2022 $ 13,200 Harless, Kevin
IVR & IVR Remote Desktop Phone IVR system used by
Finance/Customer Services (Utilities) and
CED/Building Safety to allow citizens to
phone in and pay utility bill or schedule
permit inspections, etc.

Selectron Information
Technology
5230 2019-317 164522 11/1/2021 10/31/2022 $ 26,312 Martin, Jennifer Kaspersky Antivirus Kaspersky AntiVirus Software PCM-G Information Technology
5230 2019-317 174059 1/28/2021 1/27/2023 $ 11,892 Harless, Kevin Liebert Uninterruptible Power
Supply (UPS)
Liebert Uninteruptable Power Supply
(UPS)
Vertiv Information
Technology
5230 2019-317 149956 3/1/2021 2/28/2023 $ 20,632 Harless, Kevin Manage Engine Password
Manager Pro
Manage Engine Password Manager Pro:
10 licenses
SHI Information
Technology
5230 2019-317 180144 5/18/2021 5/17/2023 $ 3,621 Calbreath, Phil ManageEngine Service Desk Service Desk Software - Track It Replacement
SHI Information
Technology
5230 New 2019 170547 11/28/2021 11/27/2022 $ 13,327 Corder, Wayne Meraki Mobile Device Management System Full
Version
Telcion Information
Technology
5230 165596 9/6/2021 9/5/2022 $ 20,730 Corder, Wayne
Meraki WiFi license for City Hall Plaza, 1st and
2nd floor
Telcion Information
Technology
5230 3/14/2020 2/13/2023 $ 1,314 Chavez, Larry
Nagios Monitor Infrastructure health & monitoring
software
Benefitfocus Information
Technology
5230 7/1/2022 6/30/2023 $ 2,750 Calbreath, Phil
Nessus-Tenable Vulnerability Scanner: 10 licenses SHI International Information Technology
5230 2019-317 162468 10/8/2021 10/7/2022 $ 2,387 Calbreath, Phil Netmotion 11NMXP25: NetMotion Maintenance for
100
devices, Analytics Module, NAC Module,
Mobile Wireless, LLC Information
Technology
5230 2019-317 173142 1/17/2021 1/16/2023 $ 13,200 Corder, Wayne NetMotion Mobility NetMotion Software two-yearpremium
maintenance for two mobility XE Server
SW Licenses for mobile devices
127 MDC's and 1 additional server Police
Module. Allows for network
communications with the MDC units
installed in police vehicles.
$13,948
NetMotion Information
Technology
5230 2018-396 153048 1/17/2022 1/16/2023 $ 7,803 Avila, Marc Planview PPM Pro City-wide project and software portfolio management system.

Planview Information
Technology
5230 2019-317 172696 12/1/2021 11/30/2022 $ 15,611 Curry, Thomas 13 of 16
#15..
- 481 -
Exhibit A - Hardware/Software Maintenance Support Agreements for Fiscal Year 2022-23 (Under $50,000)
Title Description Vendor Name Department Fund
Number
Resolution
Number PO Number
Start Date of
Current
Maintenance
Term
End Date of
Current
Maintenance
Term
Annual
Maintenance
Cost
Point of Contact
Policy Management Software City-wide Policy and Procedure Management Software
Navex Global Inc. Information
Technology
5230 196351 1/27/2023 1/26/2024 $ 24,957 Garnica, Maria Register.com modestopd.com Register.com Information
Technology
5230 2019-317 Pcard Purchase 9/22/2019 9/23/2028 $ 455 Calbreath, Phil Register.com cityofmodesto.org Register.com Information Technology
5230 2019-317 PCard 1/21/2020 1/21/2029 $ 455 Calbreath, Phil Register.com ciudaddemodesto.com Register.com Information Technology
5230 2019-317 PCard 2/11/2020 2/11/2024 $ 455 Calbreath, Phil Register.com modestosistercities.com Register.com Information Technology
5230 2019-317 PCard
Purchase
5/29/2019 5/28/2028 $ 455 Calbreath, Phil
Register.com modestogov.com Register.com Information
Technology
5230 2019-317 Pcard Purchase 8/23/2019 8/22/2023 $ 455 Calbreath, Phil Register.com ciudaddemodesto.net Register.com Information Technology
5230 219-317 Pcard 2/11/2020 2/11/2024 $ 455 Calbreath, Phil Register.com ciudaddemodesto.org Register.com Information Technology
5230 2019-317 Pcard 2/11/2020 2/12/2029 $ 455 Calbreath, Phil Register.com modestoyouth.org Register.com Information
Technology
5230 2019-317 PCard 2/25/2020 2/25/2024 $ 455 Calbreath, Phil Register.com - businfo.org businfo.org Register.com Information Technology
5230 2019-317 Pcard 5/15/2011 5/14/2023 $ 455 Calbreath, Phil Register.com -
centreplaza.com
centreplaza.com register.com Information
Technology
5230 2019-317 Pcard 7/18/2011 7/17/2022 $ 455 Calbreath, Phil Register.com -
choosemodesto.com
choosemodesto.com Register.com Information
Technology
5230 2019-317 PCard 4/12/2011 4/11/2023 $ 455 Calbreath, Phil Register.com -
colormodesto.com
colormodesto.com Register.com Information
Technology
5230 2019-317 Pcard 5/15/2011 5/14/2023 $ 455 Calbreath, Phil Register.com -
golfmodesto.com
golfmodesto.com Register.com Information
Technology
5230 2019-317 Pcard 10/24/2012 10/23/2022 $ 455 Calbreath, Phil Register.com -
investinmodesto.com
investinmodesto.com Register.com Information
Technology
5230 2019-317 PCard 3/10/2012 3/10/2023 $ 455 Calbreath, Phil Register.com -
modairport.com
modairport.com Register.com Information
Technology
5230 2019-317 Pcard 8/7/2012 8/6/2022 $ 455 Calbreath, Phil Register.com - modesto.org modesto.org Register.com Information Technology
5230 2019-317 Pcard 9/13/2012 9/12/2022 $ 455 Calbreath, Phil Register.com -
modestoareaexpress.com
modestoareaexpress.com Register.com Information
Technology
5230 2019-317 Pcard 8/22/2012 8/21/2022 $ 455 Calbreath, Phil Register.com - modestoca.us modestoca.us Register.com Information Technology
5230 2019-317 Pcard 5/21/2011 5/20/2023 $ 455 Calbreath, Phil Register.com -
modestocalifornia.us
modestocalifornia.us Register.com Information
Technology
5230 2019-317 Pcard 5/21/2011 5/20/2023 $ 455 Calbreath, Phil Register.com -
modestocares.com
modestocares.com Register.com Information
Technology
5230 2019-317 Pcard 1/24/2019 1/23/2028 $ 455 Calbreath, Phil Register.com -
Modestoceresfire.org
modestoceresfire.org Register.com Information
Technology
5230 2019-317 Pcard 9/26/2019 9/25/2028 $ 455 Calbreath, Phil Register.com -
modestocruiseroute.com
modestocruiseroute.com Register.com Information
Technology
5230 2019-317 PCard 4/19/2011 4/18/2023 $ 455 Calbreath, Phil Register.com -
modestofire.com
modestofire.com Register.com Information
Technology
5230 2019-317 Pcard 3/25/2012 3/24/2023 $ 455 Calbreath, Phil 14 of 16
#15..
- 482 -
Exhibit A - Hardware/Software Maintenance Support Agreements for Fiscal Year 2022-23 (Under $50,000)
Title Description Vendor Name Department Fund
Number
Resolution
Number PO Number
Start Date of
Current
Maintenance
Term
End Date of
Current
Maintenance
Term
Annual
Maintenance
Cost
Point of Contact
Register.com -
modestograffiticruiseroute.co
m
modestograffiticruiseroute.com Register.com Information Technology
5230 2019-317 PCard 4/19/2011 4/18/2023 $ 455 Calbreath, Phil Register.com -
modestopolice.com
modestopolice.com Register.com Information
Technology
5230 2019-317 Pcard 8/17/2011 8/16/2023 $ 455 Calbreath, Phil Register.com -
modestorda.com
modestorda.com Register.com Information
Technology
5230 2019-317 Pcard 7/29/2011 7/28/2022 $ 455 Calbreath, Phil Register.com -
modestorda.net
modestorda.net Register.com Information
Technology
5230 2019-317 Pcard 7/29/2011 7/28/2022 $ 455 Calbreath, Phil Register.com -
modestorda.org
modestorda.org Register.com Information
Technology
5230 2019-317 Pcard 7/29/2011 7/28/2022 $ 455 Calbreath, Phil Register.com - nvrrecycledwater.comnvr-recycledwater.com Register.com Information Technology
5230 2019-317 PCard 12/1/2011 11/30/2022 $ 455 Calbreath, Phil Register.com - nvrrecycledwater.orgnvr-recycledwater.org Register.com Information Technology
5230 2019-317 PCard 12/1/2011 11/30/2022 $ 455 Calbreath, Phil Register.com -
partnersinpaint.net
partnersinpaint.net Register.com Information
Technology
5230 2019-317 Pcard 9/25/2011 9/24/2022 $ 455 Calbreath, Phil Register.com -
partnersinpaint.org
partnersinpaint.org Register.com Information
Technology
5230 2019-317 PCard 5/14/2011 5/13/2023 $ 455 Calbreath, Phil Register.com -
stancrimetips.com
stancrimetips.com Register.com Information
Technology
5230 2019-317 Pcard 12/3/2013 12/3/2022 $ 455 Calbreath, Phil Register.com -
stancrimetips.org
stancrimetips.org Register.com Information
Technology
5230 2019-317 PCard 12/4/2013 12/3/2022 $ 455 Calbreath, Phil Register.com - stancsoc.com stancsoc.com Register.com Information Technology
5230 2019-317 PCard 4/13/2011 4/12/2023 $ 455 Calbreath, Phil Register.com - strgba.org strgba.org Register.com Information Technology
5230 2019-317 Pcard 5/17/2013 5/16/2023 $ 455 Calbreath, Phil Register.com -
turlockgba.org
turlockgba.org Register.com Information
Technology
5230 2019-317 PCard 10/20/2011 10/19/2022 $ 455 Calbreath, Phil Register.com -
usamodesto.com
usamodesto.com Register.com Information
Technology
5230 2019-317 Pcard 11/1/2011 10/31/2022 $ 455 Calbreath, Phil Register.com
eaststanirwm.org
eaststanirwm.org Register.com Information
Technology
5230 2019-317 Pcard 7/9/2012 7/8/2022 $ 455 Calbreath, Phil SANS Institute of Advanced
Technologies, Inc.

Training - End User and Other SANS Institute Information Technology
5230 2019-317 181883 7/1/2020 7/1/2022 $ 6,930 Calbreath, Phil Snare Enterprise Agents Windows log collection for remote syslog/SIEM
Prophecy America Information
Technology
5230 2019-317 PCard 4/8/2018 4/7/2023 $ 1,320 Calbreath, Phil Toad for Oracle Oracle Database Tool DLT Information
Technology
5230 2019-317 178837 4/30/2022 4/29/2023 $ 8,361 Ferreira, Lydia Vertex Payroll Tax Q Series Online resource to download tax files for integration into Oracle HRMS for payroll
processing.

Vertex Information
Technology
5230 2019-317 160164 9/1/2021 8/31/2022 $ 13,048 Maniscalco, Calogero Due MFA Multi-Factor Authentication Cisco Information
Technology
5230 7/1/2022 6/30/2023 $ 27,500 Kevin Harless
Live Action NetTool Network Monitoring Tool CarahSoft Information Technology
5230 1/10/2023 1/9/2024 $ 27,500 Larry Chavez
15 of 16
#15..
- 483 -
Exhibit A - Hardware/Software Maintenance Support Agreements for Fiscal Year 2022-23 (Under $50,000)
Title Description Vendor Name Department Fund
Number
Resolution
Number PO Number
Start Date of
Current
Maintenance
Term
End Date of
Current
Maintenance
Term
Annual
Maintenance
Cost
Point of Contact
Xmedius Voicemail System Maintence NEC/DTC Information
Technology
5230 8/12/2022 8/11/2023 $ 16,500 Doug Villaire
ServiceDesk Plus IT Helpdesk Work Order System Zoho Information Technology
5230 1/3/2023 1/2/2024 $ 15,400 Wayne Corder
Nimble Virtual Networking
Storage
Nimble Disk Storage System Nimble Information
Technology
5230 2/2/2022 2/1/2023 $ 16,500 Kevin Harless
Civic Plus - City Website Web Hosted Web Site Civic Plus Information Technology
5230 2018-409 150347 10/1/2021 9/30/2022 $ 34,804 Parker, Trisa PINS Advantage Electronic Insurance Certificate
Management System
PINS Advantage Human
Resources
5310 209-317 169499 10/27/2017 10/24/2022 $ 9,900 Alger, Christina Allison - Bus Transit Maintenance Software for City
Buses
Allison Public Works 5400 8/29/2021 8/29/2022 $ 770 Barr, David Allison - Fleet Fleet Maintenance Software for Corp
Yard & Cop Shop
Allison Public Works 5400 10/1/2021 10/1/2022 $ 770 Barr, David CAT diagnostic software Fleet Maintenance Software for Corp Yard & Cop Shop
CAT diagnostic software Public Works 5400 8/1/2021 8/1/2022 $ 5,610 Barr, David Cummins - Bus Transit Maintenance Software for City
Buses
Cummins Public Works 5400 2/21/2022 2/22/2023 $ 3,300 Barr, David Cummins - Fleet Fleet Maintenance Software for Corp
Yard & Cop Shop
Cummins Public Works 5400 10/1/2021 10/1/2022 $ 550 Barr, David Detroit - Bus Transit Maintenance Software for City
Buses
Detroit Public Works 5400 9/3/2021 9/3/2022 $ 770 Barr, David Ford - Fleet Fleet Maintenance Software for Corp
Yard & Cop Shop
Ford Public Works 5400 10/1/2021 10/1/2022 $ 1,870 Barr, David John Deere - Fleet Fleet Maintenance Software for Corp
Yard & Cop Shop
John Deere Public Works 5400 10/1/2021 10/1/2022 $ 5,280 Barr, David Mack/Volvo - Fleet Fleet Maintenance Software for Corp
Yard & Cop Shop
Mack/Volvo Public Works 5400 10/1/2021 10/1/2022 $ 3,465 Barr, David Mitchell 1 Diagnotic - Fleet Fleet Maintenance Software for Corp Yard & Cop Shop
Mitchell 1 Diagnotic Public Works 5400 10/28/2021 10/27/2022 $ 2,750 Barr, David FA Suite Applications Fleet Work Order System AssetWorks Public Works 5409 2019-317 169900 12/1/2021 11/30/2022 $ 41,150 Barr, David Maintenance Connection
CMMS - Public Works
Maintenance Connection - Annual
Technical Support, including hosting,
software maintenance, technical support,
and upgrades, and 2 licenses; approx
$4500/yr. MC Express support &
maintenance (approx $610/yr).

Accruent Public Works 5800 2019-317 203454,
209652
7/1/2021 6/30/2023 $ 6,580 Crowley, Patrick
Total $ 1,648,814
16 of 16
#15..
- 484 -
Exhibit B - Hardware/Software Maintenance Support Agreements for Fiscal Year 2022-23 (Over $50,000)
Title Description Vendor Name Department Division Fund
Number
Resolution
Number PO Number Multi-Year Agreement
Start Date of
Current
Maintenance
Term
End Date of
Current
Maintenance
Term
Agreement
Start Date
Agreement
End Date
Annual
Maintenance
Cost w/0
Contingency
Annual
Maintenance
Cost
Point of Contact
Zoll Fire RMS & ePCR Modesto Fire Department's Fire Records Management System and Electronic
Patient Care Record
Zoll Fire 0100 2020-277 156679 No 1/22/2019 7/18/2022 $ 51,348 $ 56,483 Andrew Hunter NeoGov Electronic Recruitment and Onboarding
System including Modules: Perform,
Custom Employee Integration, Insight,
and Onboard
NeoGov Human
Resources
HR Admin 0100 2019-317 154814 No 2/15/2022 2/14/2023 $ 73,593 $ 80,952 Dawn Kelley CAD System Maintenance 22-23 CAD System Maintenance MPD share of 911 Communications Center -
billed by Stanislaus County
Central Square
Technologies (Formerly
Tritech)
Police Support 0100 2019-317 N/A No 4/30/2022 4/30/2023 $ 70,000 $ 77,000 Smart, Jessica Cellebrite Premium iPhone Premum Annual License Renewal and Android devices cracking technology
Cellebrite Police Investigations 0100 2019-317 195960 No 2/14/2022 2/13/2023 $ 110,000 $ 121,000 Smart, Jessica Coplink 4.9.1 COPLINK is a mutli-agency data sharing
platform. Modesto PD and Stanislaus
County Sheriff's Office currently pay 50%
each for the system that is housed at
MPD. MPD, the Sheriffs's Office, and the
PD's of Oakdale, Ceres, and Turlock all
have access. From the LENS (modesto)
node, any of these agenices can query
against any other participating agency for
persons, plates, locations, and document
numbers. Annual renewal of Proprietary
COPLINK Cloud Software licensing and
Data Source Integration Maintenance with
Forensic Logic.

ForensicLogic Police Support 0100 2019-317 182397 Yes 4/1/2020 3/31/2023 4/1/2020 3/31/2023 $ 190,000 $ 209,000 Smart, Jessica ESRI - ArcGIS 10.6 (PD) It is a powerful GIS authoring, editing, and geoprocessing application that allows you
to create beautiful maps, edit and
manage spatial data, and perform the full
spectrum of analyses needed to turn your
raw data into valuable information. Annual
Licensing for ArcGIS Geo-Event Server
(Windows) Up to four cores, 365-day
Term License. Year 5 of 5
CyberTech Police Support 0100 2019-317 180418 No 2/14/2022 2/13/2023 $ 52,500 $ 57,750 Owen-Durant, Teri ESRI Enterprise Advantage
Program (EEAP)
Annual subscription for techincal
assistance and access to training for the
geospatial dashboards - year 2
ESRI Police Support 0100 No 3/1/2022 3/1/2023 $ 95,400 $ 104,940 Smart, Jessica GeoShield GeoShield is a data integration and
visualization platform, built on top of ESRI
ArcGIS. GeoShield provides a map-based
dashboard where Calls for Service,
Records Management Incidents,
Probationers, Police vehicle locations,
cameras, and license plate readers are
aggregated and displayed on an
interactive map. GeoShield also contains
full Crime Analysis tools that MPD is
looking into replacing CrimeView with.

Spatialitics LLC Police Support 0100 2022-063 Yes 2/1/2022 2/1/2025 $ 70,000 $ 77,000 Smart, Jessica Gray Shift - Gray Key Forensic tool to extract data from Iphones Gray Shift - Gary Key Police Investigations 0100 No 5/31/2022 5/31/2023 $ 46,000 $ 50,600 Smart, Jessica Officer Safety Plan 7 Officer Safety Plan - Evidence.com licensing 4 year contract - Year 2
Axon Enterprise Police Patrol 0100 2020-538 207362 Yes 12/18/2020 12/17/2025 8/31/2019 8/30/2021 $ 594,631 $ 654,094 Gillespie, Brandon Vigilant Software maintenance for LPRs,
Software license Key Fee for each
camera, Commercial Data Fee and Data
Source Fee
Lehr Police Patrol 0100 197918 No 3/31/2022 3/31/2023 $55,300.00 $ 60,830 Smart, Jessica E-Builder e-Builder, Inc. Program Management
Information System (Enterprise Capital
Program license) unlimited licenses
e-Builder, Inc. Utilities 1300 2019-317 164095 No 7/1/2021 6/30/2023 $ 94,285 $ 103,714 DeBrito, Brandon 1 of 4
#15..
- 485 -
Exhibit B - Hardware/Software Maintenance Support Agreements for Fiscal Year 2022-23 (Over $50,000)
Title Description Vendor Name Department Division Fund
Number
Resolution
Number PO Number Multi-Year Agreement
Start Date of
Current
Maintenance
Term
End Date of
Current
Maintenance
Term
Agreement
Start Date
Agreement
End Date
Annual
Maintenance
Cost w/0
Contingency
Annual
Maintenance
Cost
Point of Contact
Automated Parking System NowCare Premium Support Agreement Tech support for automated parking
system software & hardware
Amano McGann Inc Public Works Parking Services 4000 2019-317 173179 Yes 4/1/2020 3/31/2023 4/1/2020 3/31/2023 $ 50,000 $ 55,000 Crowley, Patrick HSQ - Phone Support HSQ (SCADA)- CMMS manage and
maintain regulatory
process data
HSQ Utilities Water Services,
Wastewater
4100
4210
2016-495 112702
Agreement
Yes 11/1/2021 10/31/2025 $ 47,520 $ 52,272 Reggiani, Nick Customer Information System Naviline utility billing application. Naviline utility billing application includes Naviline
Cash Receipts, Navline CIS, Naviline
Land Management, Naviline Accounts
Receivable, Naviline Mobile Service
Orders, Naviline ICIS VR Credit Card
interface, Naviline CIS Voice Response
Interface, Naviline Document
Management Services (DMS), Naviline
CIS Work Orders, Fusion maintenance
for online bill pay portal for AR and Utility
Billing ($6,930)
CentralSquare (Formerly
Superion)
Finance 4100
0100
2021-226 163267 No 7/1/2022 6/30/2023 $ 96,850 $ 106,535 Martin, Jennifer ESRI - Water ESRI - GIS for new work order system
(Lucity)
ESRI Utilities 4100 2018-117 165677 No 8/17/2019 8/16/2022 $ 65,000 $ 71,500 Echavarria, Melanie Linko Database Program CROMEER Compliant Software Linko Technology Utilities Wastewater 4210 020-516 194434 No 4/1/2022 3/31/2023 $ 87,950 $ 96,745 Martinez, Jessica CGI Advantage Performance
Budgeting (PB)
Budget Software that is used for
department budget entry and generation
of the entire operating budget for the City
of Modesto. The software is operated as a
Software as a Service (SAAS).

CGI Information
Technology
5230 2019-317 176344 Yes 4/1/2022 3/31/2023 4/1/2017 3/1/2026 $ 102,000 $ 112,200 Christensen, Stephan Oracle E-Business Suite (COSMO)
4105695
City-wide ERP application for Finance and
HR processes. Support# 4105695
Oracle Information
Technology
Business
Applications
5230 2019-317 180213 No 6/1/2022 5/31/2023 $ 266,597 $ 293,257 Christensen, DeAnna Oracle Database Support# 2344161 Oracle Information
Technology
Business
Applications
5230 2019-317 180219 No 6/1/2022 5/31/2023 $ 132,424 $ 145,666 Dotson, James Oracle Financials Expansion True-up based upon the City's Annual Operating Budget
Oracle Information
Technology
5230 No 4/13/2022 4/12/2023 $ 19,487 $ 21,435 Dotson, James ERP Project Costing Support# 5163867 Oracle Information Technology
Business
Applications
5230 2019-317 181144 No 6/2/202 6/1/2023 $ 6,412 $ 7,053 Gwarggis, Susan Oracle Financials #1 Support# 5729309 Oracle Information Technology
5230 2019-317 164492 No 11/21/2021 11/20/2022 $ 4,720 $ 5,192 Gwarggis, Susan 2 of 4
#15..
- 486 -
Exhibit B - Hardware/Software Maintenance Support Agreements for Fiscal Year 2022-23 (Over $50,000)
Title Description Vendor Name Department Division Fund
Number
Resolution
Number PO Number Multi-Year Agreement
Start Date of
Current
Maintenance
Term
End Date of
Current
Maintenance
Term
Agreement
Start Date
Agreement
End Date
Annual
Maintenance
Cost w/0
Contingency
Annual
Maintenance
Cost
Point of Contact
Oracle Financials #2 Support# 18679065 Oracle Information Technology
5230 2019-317 165168 No 8/9/2021 8/8/2022 $ 11,858 $ 13,044 Gwarggis, Susan Oracle Human Resources #1 Support# 5109761 Oracle Information Technology
Business
Applications
5230 2019-317 181147 No 7/1/2022 6/30/2023 $ 8,485 $ 9,334 Gwarggis, Susan Oracle Human Resources #2 Support# 5896965 Oracle Information Technology
Business
Applications
5230 2019-317 181145 No 7/1/2022 6/30/2023 $ 7,690 $ 8,459 Gwarggis, Susan Oracle Human Resources #3 Support# 6853126 Oracle Information Technology
5230 2019-317 161856 No 8/3/2021 8/2/2022 $ 7,249 $ 7,973 Gwarggis, Susan Oracle Supply Chain Management Support# 5137117 Oracle Information Technology
Business
Applications
5230 2019-317 181146 No 7/1/2022 6/30/2023 $ 1,911 $ 2,102 Gwarggis, Susan Oracle Tuning Pack Support# 5721756 Oracle Information
Technology
5230 2019-317 162446 No 11/16/2021 11/15/2022 $ 2,840 $ 3,124 Gwarggis, Susan Hyland - OnBase Agenda Agenda Management System Hyland Information Technology
Business
Applications
5230 2019-474 165054 No 11/1/2021 10/31/2022 $ 36,000 $ 39,600 Dotson, James Hyland - SaaS Fees (Video
Hosting)
Video Hosting for Agenda Management
System
Hyland Information
Technology
5230 2019-474 169915 No 11/1/2021 10/31/2022 $ 9,720 $ 10,692 Dotson, James CommunityDev TRAKiT Permits Cloud permit and case-tracking application used by many departments
including CED, PW, UPP, etc.

CentralSquare Community &
Economic Dev.
5230 No 1/1/2022 1/1/2023 $ 213,885 $ 235,274 Diaz, Oscar Barracuda ArcTitan Message
Archiver
Appliance that stores an archive of
Exchange data: Model 650 Cloud Serial
Number BAR-MA-585697
SHI Information
Technology
5230 2019-317 175358 No 2/17/2022 2/18/2023 $ 55,000 $ 60,500 Calbreath, Phil Cisco SmartNet Licensing, support and maintence for
enterprise communication equipment
Telcion Information
Technology
Network /
Datacenter
5230 Yes 9/14/2021 9/13/2024 9/14/2021 9/13/2024 $ 560,000 $ 205,334 Harless, Kevin Compellent - SAN SAN in server closet @ TSP Dell Information Technology
Network /
Datacenter
5230 2019-317 156369 No 4/20/2022 4/30/2023 $ 49,688 $ 54,656 Chavez, Larry Kovarus/Dell Annual Maintenance for VXRail, SAN,
comm.

Dell/Kovarus Information
Technology
Network Division 5230 Yes 8/1/2021 7/31/2026 7/12/2021 7/11/2026 $ 250,000 $ 275,000 Harless, Kevin Linux (Red Hat) Red Hat Linux Licensing for Oracle EBS Solid Networks Information Technology
5230 114592 No 5/17/2017 5/16/2023 $ 30,000 $ 33,000 Harless, Kevin McAfee Virus Scan Suite Endpoint threat protection:Anti-malware COM/MPD: 1450
Grant Number 11971371-NAI
CDWG Information
Technology
Network /
Datacenter
5230 2019-317 180532 No 5/13/2021 5/12/2023 $ 19,000 $ 20,900 Calbreath, Phil Microsoft Enterprise Agreement Microsoft 365, Windows Microsoft Information Technology
Network /
Datacenter
5230 Yes 5/1/2020 4/30/2023 5/1/2020 4/30/2023 $ 625,000 $ 687,500 Harless, Kevin NEC 9300 SW City Phone System DTC Information
Technology
5230 150135 No 12/11/2018 12/28/2023 $ 42,568 $ 46,825 Villaire, Doug Server M1000 Maintenance Hardware Maintence support for Dell M1000 server platform
Dell Information
Technology
Network /
Datacenter
5230 No 6/1/2020 5/31/2023 $ 52,500 $ 57,750 Harless, Kevin 3 of 4
#15..
- 487 -
Exhibit B - Hardware/Software Maintenance Support Agreements for Fiscal Year 2022-23 (Over $50,000)
Title Description Vendor Name Department Division Fund
Number
Resolution
Number PO Number Multi-Year Agreement
Start Date of
Current
Maintenance
Term
End Date of
Current
Maintenance
Term
Agreement
Start Date
Agreement
End Date
Annual
Maintenance
Cost w/0
Contingency
Annual
Maintenance
Cost
Point of Contact
Siteimprove Website quality assurance and ADA
(American Diasabilities Act) compliance
Siteimprove Information
Technology
Network /
Datacenter
5230 2019-317 148308 No 12/5/2021 12/4/2024 $ 25,625 $ 28,188 Parker, Trisa VMWare Virtual Server Software Kovarus Information
Technology
Network /
Datacenter
5230 2019-317 15439 No 3/27/2022 3/26/2023 $ 50,000 $ 55,000 Harless, Kevin Cisco Maintenance True-up Mid
Agreement
Cisco SmartNET & Licensing
Maintenance
Cisco Information
Technology
Network 5230 No 7/1/2022 6/30/2023 $ 100,000 $ 110,000 Kevin Harless Wordly Council Interpreation System Wordly Information
Technology
Network 5230 No 8/1/2022 7/31/2023 $ 45,000 $ 49,500 Kevin Harless Total $ 4,633,973
4 of 4
#15..
- 488 -
Exhibit C - Summary of FY 2022-23
Total Estimated Costs by Fund
Fund Under $50,000 Over $50,000 Total
Fund 0100 - General Fund $562,009 $1,549,649 $2,111,659 Fund 1133 - HUD Administration $42,900 $42,900
Fund 1300 - Capital Improvement Support $4,395 $103,714 $108,108 Fund 1700 - Surface Transportation Fund $5,007 $5,007
Fund 4000 - Parking Fund $7,981 $55,000 $62,981
Fund 4100 - Water Fund $160,537 $230,307 $390,844
Fund 4210 - Sewer Operations Fund $101,645 $96,745 $198,390 Fund 4480 - Storm Drainage Fund $6,087 $6,087
Fund 4700- Community Center Operations Fund $6,085 $6,085 Fund 4890 - Compost Fund $2,640 $2,640
Fund 5230 - Information Technology Fund $666,764 $2,598,558 $3,265,321 Fund 5310 - Insurance - Administration Fund $9,900 $9,900 Fund 5400 - Fleet Management Fund $25,135 $25,135
Fund 5409 - Fleet Management Fleet Replace Fund $41,150 $41,150 Fund 5800 - P/R Building Services Fund $6,580 $6,580
Totals $1,648,814 $4,633,973 $6,282,787
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CITY OF MODESTO

COUNCIL AGENDA REPORT
DATE OF MEETING:

June 7, 2022
Date: May 11, 2022
TO: Mayor and City Council
THROUGH: Joseph P. Lopez, City Manager
FROM: Brandon Gillespie, Chief of Police
SUBJECT: StarChase Sole Source Purchase
CONTACT: Steven Stanfield, Lieutenant, [email protected], (209) 572-9500 DESCRIPTION:

Consider approving the Sole Source Purchase Order with StarChase for 25 Global Positioning System tracking units for law enforcement use for a total cost not to exceed $161,698. (Funding Source: Traffic Safety Fund)
STRATEGIC PLAN ELEMENT:

This item is related to the 2020-2025 Strategic Plan goal of improving community safety and quality of life through a combination of prevention and intervention efforts that address safety and its underlying issues.

BACKGROUND:

Vehicle pursuits are high-risk events that present a public safety challenge for law enforcement.

While Modesto police officers evaluate the seriousness of an offense against the potential dangers a vehicle pursuit poses to themselves and members of the public, these quickly unfolding incidents inherently involve danger to police officers, citizens, and suspects.

To help mitigate the need for some vehicle pursuits, the Modesto Police Department (MPD) purchased five (5) StarChase Global Positioning System (GPS) tracking units as a pilot program in 2019. This technology has provided MPD officers with the ability to tag, track, and safely apprehend a suspect without the need to engage in a potential high-speed pursuit.

StarChase GPS tracking units consist of a vehicle-mounted GPS launcher that is installed in the grill of a police vehicle and deploys a GPS tag onto a vehicle in front of it. After an officer launches a GPS tag onto a vehicle, it can be tracked remotely until the vehicle stops at a location where the suspect can be apprehended with reduced risk to officers, the suspect, and bystanders.

Since the start of the pilot program in 2019, MPD has successfully deployed 35 StarChase GPS units and officers have arrested 28 individuals as result. Since the implementation of StarChase, #16..
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City Council, June 7, 2022
StarChase Sole Source Purchase

the MPD has seen a consistent rise in subjects arrest for auto theft, all the while seeing a decrease in the overall occurrences of auto theft. In 2018, there were 1,208 auto thefts and only 13% saw arrests. In 2021, there were 930 auto thefts and 18% saw arrests. To date in 2022, there have been 206 auto thefts and 20% have seen arrests. This is a trend the MPD would like to see continue.

DISCUSSION:

The MPD strives to leverage technology and innovative solutions to help increase public safety and reduce the crime rate in Modesto. While many other cities across the nation are experiencing an increase in violent crimes and auto theft, Modesto continues to see a decrease.

In 2020, for the first time in 20 years, Modesto dropped out of the top ten cities in the nation with the highest auto theft rates. MPD continues to work hard to further reduce this ranking and StarChase has been one of the tools proven effective in combating auto theft and other serious crimes.

MPD believes the success it has already had with only five (5) StarChase units will exponentially increase as more of these GPS units are added to the fleet. Due to the demonstrated effectiveness of the StarChase units, MPD desires to purchase 25 additional StarChase units to ensure multiple units are available for use at any given time. This will further enhance the safety to our community while still allowing MPD to apprehend criminals who seek to victimize our community.

Modesto Municipal Code (MMC) Section 8-3.203 generally requires all purchases, which meet or exceed $50,000 for material, equipment or contractual services to follow formal bid procedures. However, MMC 8-204(b) provides that a purchase may also be exempt from the City’s formal bidding requirement where the Purchasing Agency’s requirements can be met solely by a single article or process. Additionally, MMC 8-3.204(d) provides that a purchase may also be exempted where the Purchasing Manager, in her discretion, determines that a process other than the formal bid procedures set forth in Section 8-3.203 will result in a procurement for the City at the lowest possible cost commensurate with the desired quality. Here, StarChase should be exempt from the formal bidding procedure in accordance with MMC 8-3.204(b) since they are the original equipment manufacturer and the only vendor that is able to provide parts, service and support for this stand-alone product in the Electronic/Surveillance, Police Vehicle/Traffic Accessories, and Pursuit Management and Emergency products categories.

Additionally, StarChase should be exempt from the formal bidding procedure in accordance with MMC 8-3.204(d) as there is currently no other similar alternative on the market. Therefore, this purchase qualifies for exemption from the formal bidding procedures.

FISCAL IMPACT:

The total cost for the purchase of 25 StarChase GPS units and the accompanying live tracking subscription will not exceed $161,698 as outlined in Attachment 1. There is sufficient funding for the initial purchase and the subsequent annual live tracking subscription costs in the department’s Traffic Safety Fund (Fund 1600). The annual subscription will be added to the annual Software Maintenance Agreement spreadsheet and approved annually by Council via the budget adoption process.

COMMITTEE RECOMMENDATION:

This item was presented to the Safety & Communities Committee on May 9, 2022 and was recommended to forward to Council for approval.
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City Council, June 7, 2022
StarChase Sole Source Purchase

RECOMMENDED COUNCIL ACTION:

Staff Recommendations:

Resolution approving the Sole Source Purchase Order with StarChase for 25 Global Positioning System tracking units for law enforcement use for a total cost not to exceed $161,698; and authorizing the Purchasing Manager, or her designee, to issue the Purchase Order.

Approved by:

Brandon Gillespie, Chief of Police
Joseph P. Lopez, City Manager
Attachments:

1. Resolution

2. StarChase Quotation

3. StarChase Fully Signed Bid Waiver
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1 MODESTO CITY COUNCIL
RESOLUTION NO. 2022-

RESOLUTION APPROVING THE SOLE SOURCE PURCHASE ORDER WITH STARCHASE FOR 25 GLOBAL POSITIONING SYSTEM TRACKING UNITS

FOR LAW ENFORCEMENT USE FOR A TOTAL COST NOT TO EXCEED
$161,698; AND AUTHORIZING THE PURCHASING MANAGER, OR HER

DESIGNEE TO ISSUE THE PURCHASE ORDER
WHEREAS, vehicle pursuits are high-risk events that present a public safety challenge for law enforcement; and
WHEREAS, to help mitigate the need for some vehicle pursuits, the Modesto Police Department (MPD) purchased five (5) StarChase Global Positioning System (GPS) tracking units as a pilot program in 2019; and
WHEREAS, StarChase GPS tracking units consist of a vehicle-mounted GPS launcher that is installed in the grill of a police vehicle and deploys a GPS tag onto a vehicle in front of it; and
WHEREAS, after an officer launches a GPS tag onto a vehicle, it can be tracked remotely until the vehicle stops at a location where the suspect can be apprehended with reduced risk to officers, the suspect, and bystanders; and WHEREAS, since the start of the pilot program, MPD has successfully deployed 35 StarChase GPS units and officers have arrested 28 individuals as a result; and WHEREAS, due to the demonstrated effectiveness of the StarChase units, MPD desires to purchase 25 additional StarChase units to ensure multiple units are available for use at any given time; and
WHEREAS, Modesto Municipal Code (MMC) Section 8-3.203 generally requires all purchases, which meet or exceed $50,000 for material, equipment or contractual services to follow formal bid procedures; and
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2 WHEREAS, however, MMC 8-204 (b) provides that a purchase may also be exempt from the City’s formal bidding requirement where the Purchasing Agency’s requirements can be met by a single article or process; and WHEREAS, additionally, MMC 8-3.204(d) provides that a purchase may also be exempted where the Purchasing Manager, in her discretion, determines that a process other than the formal bid procedures set forth in Section 8-3.203 will result in a procurement for the City at the lowest possible cost commensurate with the desired quality; and
WHEREAS, here, StarChase should be exempt from the formal bidding procedure in accordance with MMC 8-3.204(b) since they are the original equipment manufacturer and the only vendor that is able to provide parts, service and support for this stand-alone product in the Electronic/Surveillance, Police Vehicle/Traffic Accessories, and Pursuit Management and Emergency products categories; and WHEREAS, additionally, StarChase should be exempt from the formal bidding procedure in accordance with MMC 8-3.204(d) as there is currently no other similar alternative on the market; and
WHEREAS, therefore, this purchase qualifies for exemption from the formal bidding process.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Modesto that it hereby approves a sole source purchase order with StarChase for an amount not to exceed $161,698.

BE IT FURTHER RESOLVED that the Purchasing Manager, or her designee, is hereby authorized to issue the purchase order.
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3 The foregoing resolution was introduced at a regular meeting of the Council of the City of Modesto held on the 7th day of June, 2022, by Councilmember ?, who moved its adoption, which motion being duly seconded by Councilmember ?, was upon roll call carried and the resolution adopted by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ATTEST: _______________________________
DIANE NAYARES-PEREZ, City Clerk
(SEAL)
APPROVED AS TO FORM:

BY: _____________________________________
JOSE M. SANCHEZ, City Attorney
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Quote# 598
Valid Until: Jul 31, 2022
Date: Apr 7, 2022 01:41 PM
Sales Representative: Jeff Coleman
Phone:209-300-4935
Email: [email protected]
Bill/Ship To:

SHANE CASTRO
CA-Modesto Police Department
10th Street
Modesto, California 95354
United States
Customer Name:______________________
Signature:___________________________
PO Number:__________________________
DATE:_______________________________
Grand Total: $ 161,697.50
Special Notes
Tax rate 7.88% applied to line 1
We will use the 4 installs to train your techs, then they can perform the rest of the installs.

Product Code Product Name Quantity Unit Price Total
21-SC-VML-BL VML Complete
System: (1) Vehicle
Mounted Launcher -
Black, (1) Interior
Console, (2) Remote
Key Fob and 24
Month Manufacturer
Warranty
25 $ 4,750.00

$ 118,750.00
21-SCTSP-T1 VML Total Solution
Package: 12 Months
Unlimited
Subscription GPS
Live Tracking
Projectiles, CoreView
Mapping, Data and
User Access
25 $ 1,250.00

$ 31,250.00
21-SC-INSTALL Vehicle Installation
Per Unit
4 $ 585.00

$ 2,340.00
Tax Tax 1 $ 9,357.50

$ 9,357.50
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05/03/2022
5/4/22
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Corporate: StarChase, LLC. Po Box 10057, Virginia Beach VA 23450 Office: 757-447-3625 ǀ email: [email protected] ǀ www.starchase.com To Whom It May Concern:

StarChase is the exclusive and sole manufacturer of the StarChase Vehicle Mounted and Handheld tagging and tracking technology. StarChase's technology is a patented product. Unique characteristics make it a stand-alone product in: Electronic/Surveillance (ex: AVL, Automatic Vehicle Location), Law Enforcement Vehicle/Traffic Accessories, and Pursuit Management / Emergency Products Categories.

Our patented products are solely available through StarChase.  StarChase is the only law enforcement tool (vehicle mounted/installed and hand-held device) that allows an officer to tag and track a suspect vehicle from a distance in virtually any situation.  StarChase’s real-time tracking technology, provides field visibility to dispatchers and assists officers in coordinating apprehension and/or perform suspect surveillance.  StarChase provides a secure ‘tamper proof’ historical data tracking record for later analysis and court admissibility.
 StarChase can be integrated with existing mission critical agency applications (i.e., dispatch CAD environment).
 StarChase’s CoreView mapping data can be downloaded to agency servers for indefinite historical record keeping.

Respectfully Submitted,
Trevor A, Fischbach, President
StarChase, LLC.
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CITY OF MODESTO

COUNCIL AGENDA REPORT
DATE OF MEETING:

June 7, 2022
Date: May 4, 2022
TO: Mayor & City Council
THROUGH: Joseph P. Lopez, City Manager
FROM: William Wong, Director of Utilities
SUBJECT: River Trunk Inspection and Assessment
CONTACT: Robert Englent, Wastewater Collections Systems Superintendent, [email protected], (209) 577-6222
DESCRIPTION:

Consider approving an Agreement with National Plant Services, Inc., Hayward, CA, for Pipe Inspection and Assessment Services for the River Trunk Inspection and Assessment Project in the amount of $163,000, plus $16,300 for additional services, if needed, for a total amount not to exceed $179,300 and amending the FY 2021/22 Multi-Year Program Budget in the amount of $189,300. (Funding Source: Wastewater Fund)
STRATEGIC PLAN ELEMENT:

The recommended action supports the 2020-2025 City of Modesto Strategic Plan Initiatives, Goal D: Provide safe, efficient, and reliable infrastructure through proactive community investment, maintenance and sustainability efforts.

BACKGROUND:

Originally constructed in the 1940s, the River Trunk is approximately five miles long, and it conveys flows from six major tributaries of the City’s collection system. Most segments of the River Trunk were constructed of unlined reinforced concrete pipe (RCP). The River Trunk begins near the intersection of Beard Avenue and Nathan Avenue and terminates at the Sutter Wastewater Treatment Plant. Pipeline sizes range from 24 to 66 inches in diameter. The hydraulic model indicates that the maximum full flow capacity of the River Trunk is approximately 25.3 million gallons per day (MGD).

Corrosion is present in the pipeline interior throughout its length. There are isolated sections that have recently failed or may be on the verge of failure. A segment of the River Trunk near the 9th Street bridge has recently failed (November 2021) and was replaced with ADS SaniTite polypropylene pipe (420 linear feet). Additionally, in 2017, due to high levels in the Tuolumne River, a portion of the River Trunk failed adjacent to John Thurman Field. This portion was also relined and portions replaced with High Density Polyethylene (HDPE) pipe (1,100 linear feet).

DISCUSSION:

This project will focus on the lower end of the River Trunk, from South Morton Boulevard (near Beard Brook Crossing) to the Sutter Wastewater Treatment Plant. This portion is approximately 14,600 linear feet.
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City Council, June 7, 2022
River Trunk Inspection and Assessment

Staff recommends the use of a consultant due to the specialized technical and operational requirements necessary to perform these tasks.

On January 18, 2022, Utilities Engineering issued a Request for Proposals (RFP) on PlanetBids for pipe inspection and assessment services for the River Trunk. Two proposals were received on February 22, 2022 and reviewed by staff. In accordance with City Administrative Directive

3.1, Selection Procedures for Professional Consultants Who Provide Architectural & Engineering Services for Capital Projects, staff selected National Plant Services, Inc., Hayward, CA, for pipe inspection and assessment services of the River Trunk.

The scope of services to be provided under this agreement include:
 Perform Multi-Sensor Inspection with Closed Circuit Television (CCTV)  Processing of Laser and Sonar Data
 Cleaning Services
 Traffic Control
 City Coordination (meetings with City staff)
In accordance with Modesto Municipal Code 8-3.204(a) Exceptions to Formal Bidding Requirements, this agreement is for professional services and, therefore, exempt from the bid requirement. However, staff proceeded through an RFP process pursuant to Administrative Directive 3.1. Staff recommends approval of the agreement with National Plant Services, Inc., for pipe inspection and assessment services of the River Trunk.

FISCAL IMPACT:

The following account has been created to track expenses associate with this project:
101399 – River Trunk Inspection
ANTICIPATED ENGINEERING EXPENDITURES:

Pipe Inspection and Assessment Services Agreement $163,000 Additional Services (10% if Needed) $16,300
TOTAL CONSULTANT AGREEMENT: $179,300
Engineering/Administration Support – City Staff $10,000 TOTAL: $189,300
COMMITTEE RECOMMENDATION:

This item was considered by the Economic Development Committee at the May 2, 2022 meeting where it was recommended that it be forwarded to Council.

RECOMMENDED COUNCIL ACTION:

Staff Recommendations:

Resolution approving an Agreement with National Plant Services, Inc., Hayward, CA, for Pipe Inspection and Assessment Services for the River Trunk Inspection and Assessment Project in the amount of $163,000 for the identified scope of services, plus $16,300 in additional services, if needed, for a total amount not to exceed $179,300 and authorizing the City Manager, or his designee, to execute the Agreement.
#17..
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City Council, June 7, 2022
River Trunk Inspection and Assessment

Resolution amending the Fiscal Year 2021/22 Multi-Year Program Budget in the amount of $189,300 to be transferred into the project from Wastewater Fund Reserves in order to fully fund the River Trunk Inspection and Assessment Project.

Approved by:

William Wong, Director of Utilities
Joseph P. Lopez, City Manager
Attachments:

1. Resolutions (2)

2. Agreement with National Plant Services, Inc.

3. Agreement with National Plant Services, Inc. - Exhibits A & B

4. Scoring Matrix
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1 2022-XXX

MODESTO CITY COUNCIL
RESOLUTION NO. 2022-XXX

RESOLUTION APPROVING AN AGREEMENT WITH NATIONAL PLANT
SERVICES, INC., HAYWARD, CA, FOR PIPE INSPECTION AND

ASSESSMENT SERVICES FOR THE RIVER TRUNK INSPECTION AND
ASSESSMENT PROJECT IN THE AMOUNT OF $163,000 FOR THE
IDENTIFIED SCOPE OF SERVICES, PLUS $16,300 IN ADDITIONAL SERVICES, IF NEEDED, FOR A TOTAL AMOUNT NOT TO EXCEED $179,300

AND AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE, TO

EXECUTE THE AGREEMENT
WHEREAS, the River Trunk was originally constructed in the 1940s; and WHEREAS, the River Trunk is approximately five miles long and conveys flows from six major tributaries of the City’s collection system; and WHEREAS, corrosion is present in the pipeline interior throughout its length; and WHEREAS, staff recommends the use of a consultant to preform an inspection and assessment due to the specialized technical and operational requirements; and WHEREAS, in accordance with Modesto Municipal Code 8-3.204(a) Exceptions to Formal Bidding Requirements, this agreement is for professional services and therefore, exempt from the bid requirement; and
WHEREAS, staff recommends approval of an agreement with National Plant Services, Inc., of Hayward, CA for Inspection and Assessment Services for the River Trunk Inspection and Assessment Project.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Modesto that it hereby approves an agreement with National Plant Services, Inc., of Hayward, CA for Inspection and Assessment Services for the River Trunk Inspection and Assessment #17..
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2 2022-XXX
Project in the amount of $163,000, for the identified scope of services, plus $16,300 in additional services, if needed, for a total not to exceed amount of $179,300.

BE IT FURTHER RESOLVED that the City Manager, or his designee, is hereby authorized to execute the agreement in a form approved by the City Attorney.

The foregoing resolution was introduced at a regular meeting of the Council of the City of Modesto held on the 7th day of June, 2022, by Councilmember XXX, who moved its adoption, which motion being duly seconded by Councilmember XXX, was upon roll call carried and the resolution adopted by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ATTEST: _____________________________
DIANE NAYARES-PEREZ, City Clerk
(SEAL)
APPROVED AS TO FORM:

BY: ________________________________
JOSE M. SANCHEZ, City Attorney
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1 2022-

MODESTO CITY COUNCIL
RESOLUTION NO. 2022-
RESOLUTION AMENDING THE FISCAL YEAR 2021/22 MULTI-YEAR
PROGRAM BUDGET IN THE AMOUNT OF $189,300 TO BE TRANSFERRED

INTO THE PROJECT FROM WASTEWATER FUND RESERVES IN ORDER

TO FULLY FUND THE RIVER TRUNK INSPECTION AND ASSESSMENT

PROJECT
WHEREAS, certain budgetary transactions are necessary in the amount of $189,300, in order to fully fund the River Trunk Inspection and Assessment Project; and WHEREAS, the Fiscal Year 2021/22 Multi-Year Program Budget must be amended.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Modesto that it hereby approves the amendment of the Fiscal Year 2021/22 Multi-Year Program Budget in the amount of $189,300.

BE IT FURTHER RESOLVED that the City Manager, or his designee, is hereby authorized to implement the provisions of this resolution. #17..
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2 2022-
The foregoing resolution was introduced at a regular meeting of the Council of the City of Modesto held on the 7th of June 2022, by Councilmember ?, who moved its adoption, which motion being duly seconded by Councilmember ?, was upon roll call carried and the resolution adopted by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ATTEST:

DIANE NAYARES-PEREZ, City Clerk
(SEAL)
APPROVED AS TO FORM:

BY: _______________________________________
JOSE M. SANCHEZ, City Attorney
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-1-

PIPE INSPECTION AND ASSESSMENT SERVICES FOR THE

RIVER TRUNK INSPECTION PROJECT
THIS AGREEMENT, made and entered into in the City of Modesto, State of California, this day of , 2022, (“Effective Date”) by and between the CITY OF MODESTO, a municipal corporation of the State of California, hereinafter referred to as "City", and National Plant Services Inc., an Illinois corporation, hereinafter referred to as "Consultant".

This Agreement is made with regard to the following recitals:

A. The City has determined that pipe inspection and assessment services are necessary for the River Trunk Inspection Project.

B. Consultant represents that it is qualified, willing and able to provide the services to prepare said document(s).

NOW, THEREFORE, in consideration of this Agreement, and the mutual promises, covenants, and stipulations hereinafter contained, the parties agree as follows:

1. SCOPE OF SERVICES.

Consultant shall undertake and complete the preparation of the scope of work as set forth and described in the documents attached hereto and referred to as Exhibit "A" or "project". The Consultant shall perform the services as described in Exhibit "A" in a manner compatible with the standards of its profession, and shall produce a fully complete project that is acceptable to City.

2. TERM OF AGREEMENT.

This Agreement is effective as of the date first written above and will continue in effect until City's acceptance of and payment for all services authorized by City and #17..
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performed by Consultant, unless terminated earlier in accordance with the provisions of the termination clause in this Agreement.

Consultant shall undertake and complete the preparation of the scope of work as set forth and described in the documents commonly referred to as “project” attached hereto as Exhibit "A" and made a part hereof. City hereby gives Consultant notice to proceed with the preparation of the project in the manner described in Exhibit "A", as of the Effective Date of this Agreement. Consultant shall diligently proceed with the preparation of the project and agrees to complete said preparation within the time period set forth in Exhibit "A".

3. COMPENSATION.

Consultant agrees to accept a sum not to exceed ONE HUNDRED SIXTY-THREE THOUSAND AND 00/100 DOLLARS ($163,000) (maximum compensation) as full remuneration for performing all services and furnishing all staffing and materials for City in accordance with Exhibit "A" attached hereto and for performance by Consultant of all of its duties and obligations under this Agreement, except that additional services may be compensated as described below.

The Compensation shall be paid pursuant in the manner and at the times set forth below:

City shall pay Consultant on a time and materials basis for Consultant’s actual costs for all work called for in Exhibit “A” to this Agreement. All work to be performed under this Agreement shall be billed at the hourly rates set forth in Exhibit “B” attached hereto, Consultant shall submit monthly invoices to City which include detailed tasks, hours worked, and billable rates for all work completed, and detailed receipts for any out-of-pocket costs paid by Consultant in connection with work performed pursuant to this Agreement. #17..
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Additional services may be authorized by the City Manager in an amount up to, but not to exceed 10% of the agreed maximum compensation, or SIXTEEN THOUSAND THREE HUNDRED AND 00/100 DOLLARS ($16,300). In the event that additional services are deemed necessary, the Consultant shall provide a written request to the City Manager indicating the reason for additional work, scope and cost of such work. The City Manager shall provide a written response to the request, either approving or denying the additional expenditure.

If additional services are requested and approved, they will be billed at the hourly rates set forth in Exhibit “B” and may not exceed the amount requested and approved in writing by the City Manager. In that event, the new total compensation shall not exceed ONE HUNDRED SEVENTY-NINE THOUSAND THREE HUNDRED AND 00/100 DOLLARS ($179,300).

If additional services in excess of this amount are deemed necessary by City Staff, an amendment to this Agreement will be required and must be approved by the City Council prior to commencing the work, as provided in Paragraph 9 of this Agreement.

4. OBLIGATIONS OF CONSULTANT.

Throughout the term of this Agreement, Consultant shall possess, or secure all licenses, permits, qualifications and approvals legally required to conduct business.

Consultant warrants that it has all of the necessary professional capabilities and experience, as well as all tools, instrumentalities, facilities and other resources necessary to provide the City with the services contemplated by this Agreement. Consultant further warrants that it will follow the best current, generally accepted and professional practices to make findings, render opinions, prepare factual presentations, and provide professional advice and recommendations regarding this project.

5. PERFORMANCE BY KEY EMPLOYEE.
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Consultant has represented to City that Michelle Beason, PE, will be the person primarily responsible for the performance of the services referred to in this Agreement.

City has entered into this Agreement in reliance on that representation by Consultant. Consultant therefore agrees that 10 percent (10%) or more of the time to be devoted to the project that is the subject of this Agreement will be that of the above-named person.

6. OWNERSHIP OF DOCUMENTS/TITLE TO DATA.

Ownership of Documents
All reports, drawings, designs, graphics, working papers and other incidental work or materials furnished hereunder shall become and remain the property of the City, and may be used by City as it may require without any additional cost to City. No reports shall be used by the Consultant for purposes other than this Agreement without the express prior written consent of City.

Title to Data
If, as a part of the Agreement, Consultant is required to produce data such as, but not limited to, drawings, plans, specifications, calculations, models, flow diagrams, visual aids and other related materials, the originals of all such data generated under this Agreement will be delivered to City upon the completion or termination of services under this Agreement.

All materials, documents, data or information obtained from the City data files or any City medium furnished to Consultant in the performance of this Agreement will at all times remain the property of the City. Such data or information may not be used or copied for direct or indirect use by Consultant after termination of this Agreement without written consent of the City.
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7. NEWS AND INFORMATION RELEASE.

Consultant agrees that it will not issue any news releases in connection with either the award of this Agreement, or any subsequent amendment of or efforts under this Agreement, without first obtaining review and approval of said news releases from City through the City Manager.

8. INTEREST OF CONTRACTOR.

Consultant warrants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed under this Agreement. Consultant warrants that, in performance of this Agreement, Consultant shall not employ any person having any such interest. Consultant agrees to file a Statement of Economic Interests with the City Clerk at the start and end of this Agreement if so required at the option of City.

9. AMENDMENTS.

Both parties to this Agreement understand that it may become desirable or necessary during the execution of this Agreement, for City or Consultant to modify the scope of services provided for under this Agreement. Any material extension or change in the scope of work shall be discussed with City and the change and cost shall be memorialized in a written amendment to this Agreement prior to the performance of the additional work.

Until a change order is so executed, City will not be responsible to pay any charges Consultant may incur in performing such additional services, and Consultant shall not be required to perform any such additional services. #17..
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10. INDEPENDENT CONTRACTOR.

All acts of Consultant, its agents, officers, and employees and all others acting on behalf of Consultant relating to the performance of this Agreement, shall be performed as independent contractors and not as agents, officers, or employees of City. Consultant, by virtue of this Agreement, has no authority to bind or incur any obligation on behalf of City.

Consultant has no authority or responsibility to exercise any rights or power vested in the City.

No agent, officer, or employee of the City is to be considered an employee of Consultant. It is understood by both Consultant and City that this Agreement shall not under any circumstances be construed or considered to create an employer-employee relationship or a joint venture.

Consultant, its agents, officers and employees are and, at all times during the terms of this Agreement, shall represent and conduct themselves as independent contractors and not as employees of City.

Consultant shall determine the method, details and means of performing the work and services to be provided by Consultant under this Agreement. Consultant shall be responsible to City only for the requirements and results specified in this Agreement, and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of the Consultant in fulfillment of this Agreement. Consultant has control over the manner and means of performing the services under this Agreement.

Consultant is permitted to provide services to others during the same period service is provided to City under this Agreement. If necessary, Consultant has the responsibility for employing other persons or firms to assist Consultant in fulfilling the terms and obligations under this Agreement.
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If in the performance of this Agreement any third persons are employed by Consultant, such persons shall be entirely and exclusively under the direction, supervision, and control of Consultant. All terms of employment including hours, wages, working conditions, discipline, hiring, and discharging or any other term of employment or requirement of law shall be determined by the Consultant.

It is understood and agreed that as an independent contractor and not an employee of City neither the Consultant or Consultant's assigned personnel shall have any entitlement as a City employee, right to act on behalf of the City in any capacity whatsoever as an agent, or to bind the City to any obligation whatsoever.

It is further understood and agreed that Consultant must issue W-2 forms or other forms as required by law for income and employment tax purposes for all of Consultant's personnel.

As an independent contractor, Consultant hereby indemnifies and holds City harmless from any and all claims that may be made against City based upon any contention by any third party that an employer-employee relationship exists by reason of this Agreement.

11. ASSIGNMENT.

Neither this Agreement nor any portion thereof shall be subcontracted or assigned without the express prior written consent of the City in each and every instance.

12. PATENT/COPYRIGHT MATERIALS.

Unless otherwise expressly provided in this Agreement, Consultant shall be solely responsible for obtaining the right to use any patented or copyrighted materials in the performance of this Agreement. Consultant shall furnish a warranty of such right to use to City at the request of City.
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13. NOTICES.

Notice required by this Agreement shall be given in writing and shall be deemed given and effective upon receipt provided that such are delivered in accordance with the provisions of this Section. Notices shall be delivered either by: (a) personal delivery (including delivery by an overnight courier service which obtains confirmation of receipt); or (b) by facsimile, provided that such transmission is followed by delivery by an overnight courier service which obtains confirmation of receipt; or (c) postage prepaid, return receipt requested, certified mail; or (d) by electronic transmission subject to reasonable proof that the notice was both transmitted and received. Each such notice shall be sent to the parties at the address respectively set forth below or to such other address as a party may designate by written notice given in accordance with the provisions of this Section:

FOR CONSULTANT: Name: National Plant Services Inc.

Address: 2159 National Avenue
Hayward, CA 94545
Attention: Michelle Beason
Phone: (925) 262-7366
Email: [email protected]
FOR CITY: Name: City of Modesto
Address: P.O. Box 642
Modesto, CA 95353
Attention: Robert Englent
Phone: (209) 577-6222
Email: [email protected]

14. INSURANCE REQUIREMENTS.

The Consultant shall provide at its own expense and maintain at all times the following insurance with insurance companies licensed in the State of California and shall provide evidence of such insurance to the City as may be required by the Risk Manager of the #17..
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City. The policies or certificates thereof shall provide that, thirty (30) days prior to cancellation or material change in the policy, notices of same shall be given to the Risk Manager of the City by certified mail, return receipt requested, for all of the following stated insurance policies.

In the event the certificates of insurance required hereunder do not provide for notice of cancellation to the certificate holder and/or additional insureds, the Consultant shall provide, and shall require its subcontractors to provide, as an express condition precedent to payment hereunder, an endorsement from their insurers providing that the additional insureds identified herein shall be provided 30 days notice of the cancellation on the policies of insurance required hereunder (10 days notice if the policies are cancelled for non-payment of premium). In addition, the named insured on all such policies shall provide to the additional insureds identified herein any notices of cancellation of said insurance policies within 5 business days of receipt of such notice. The Consultant shall, as a further express condition precedent to payment for work performed, affirm under penalty of perjury that the required insurance on the project remains in place and said insurance has not been cancelled.
(a) Worker's Compensation - in compliance with the statutes of the State of California, plus employer's liability with a minimum limit of liability of $1,000,000. (b) General Liability insurance with a minimum limit of liability per occurrence of $1,000,000 for bodily injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. This insurance shall indicate on the certificate of insurance the following coverages and indicate the policy aggregate limit applying to: premises #17..
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and operations; broad form contractual; independent consultants and subcontractors; products and completed operations as applicable.
(c) Automobile Liability insurance with a minimum limit of liability per occurrence of $1,000,000 for bodily injury and property damage. This insurance shall cover any automobile for bodily injury and property damage.
(d) Professional Liability insurance with a minimum limit of $1,000,000 per claim and policy aggregate. If coverage is on a claims made basis it shall be maintained for at least three (3) years following completion of the work.

If at any time any of said policies shall be unsatisfactory to the City, as to form or substance, or if a company issuing such policy shall be unsatisfactory to the City, the Consultant shall promptly obtain a new policy, submit the same to the Risk Manager for approval and submit a certificate thereof as hereinabove provided. Upon failure of the Consultant to furnish, deliver or maintain such insurance and certificates as above provided, this Agreement, at the election of the City, may be forthwith declared suspended or terminated.

Failure of the Consultant to obtain and/or maintain any required insurance shall not relieve the Consultant from any liability under this Agreement, nor shall the insurance requirements be construed to conflict with or otherwise limit the obligations of the Consultant concerning indemnification. The City, its agents, officers, employees, and volunteers shall be named as an additional insured on all insurance policies required herein, except Workers' Compensation and Professional Liability. The Workers' Compensation insurer shall agree to waive all rights of subrogation against the City, its agents, officers, employees, and volunteers for losses arising from work performed by Consultant for the City. The Consultant's insurance policy(ies) shall include a provision that the coverage is primary as respects the City; shall include no special #17..
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limitations to coverage provided to additional insured; and, shall be placed with insurer(s) with acceptable Best's rating of A:VII or with approval of the Risk Manager. The Consultant must deliver certificates evidencing existence of the insurance listed above to the City prior to the time this Agreement is signed.

CONSULTANT shall provide CITY with separate endorsements evidencing proof of the CITY’s additional insured status as to both the general liability and automobile liability insurance policies. In addition, CONSULTANT shall provide CITY with a Workers Compensation subrogation waiver by way of a separate endorsement. All endorsements referenced above must include the applicable policy number.

For any claims related to this project, the CONSULTANT’S insurance coverage shall be primary insurance as respects the Entity, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the Entity, its officers, officials, employees, or volunteers shall be excess of the CONSULTANT’S insurance and shall not contribute with it.

15. TERMINATION OF AGREEMENT.

Termination by City for Default of Consultant
Should Consultant default in the performance of this Agreement or materially breach any of its provisions, at its option, City may terminate this Agreement by giving written notification to Consultant. The termination date shall be the effective date of the notice. For the purposes of this section, material breach of this Agreement shall include, but not be limited to, any of the following: failure to perform required services or duties, willful destruction of City's property by Consultant, dishonesty or theft. #17..
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Termination by City for Convenience
The City may also terminate the Consultant's performance under the Agreement, either in whole or in part, at its own discretion, or when conditions encountered during the Work make it impossible or impracticable to proceed, or when the City is prevented from proceeding with this Agreement by act of God, by law, or by official action of a public authority, or upon a determination by the City that such termination is in the best interest and convenience of the City, or whenever the City is prohibited from completing the Work for any reason. The City shall provide no less than ten (10) calendar days written notice of its intent to terminate this Agreement for convenience, and shall endeavor to provide the Consultant with consultation with the City prior to termination.

Post-Termination Procedure
Upon receipt of a written notice of termination pursuant to either of the foregoing paragraphs, the Consultant shall:
a. Cease its work as directed in the notice of termination as of the termination date and see to it that its employees, subconsultants and agents are notified of such termination and act as specified in the notice of termination;
b. Terminate all orders and Subcontractors except as necessary to complete any portion of the Work that is not terminated; c. If directed in writing by the City to do so, assign all right, title and interest in subcontracts and materials in progress to City, in which case the City will have the right at its discretion to settle, or pay any or all claims arising out of the termination of such #17..
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subconsultants, but in no event shall recovery by any Consultant or subconsultant include lost profits for portions of the Work not completed or undertaken, including materials not delivered; d. Deliver or otherwise make available to the City all data, drawings, specifications, reports, estimates, summaries and such other information and material as may have been accumulated by the Consultant in performing the Work whether completed or in process; e. Settle outstanding liabilities and claims, subject to the approval of City;
f. Complete performance of such part of the Work as has not been terminated;
g. Take such other actions as may be necessary, or as may be directed by the City for the protection and preservation of the Work and/or property related to the Work;
h. If City so requests, and at City's cost, Consultant shall provide sufficient oral or written status reports to make City reasonably aware of the status of Consultant's work on the project. i. The Consultant understands and agrees that City may, in City's sole discretion, refuse to pay Consultant for that portion of Consultant's services which were performed by Consultant on the project prior to the termination date and which remain
unacceptable and/or not useful to City as of the termination date. #17..
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City will pay Consultant an amount based on the percentage of satisfactory work completed in accordance with the notice of termination. The final payment to the Consultant after termination for convenience shall be limited to amounts due and owing under this Agreement at time of termination, including the following:
a. The cost of settling and paying valid claims arising out of the termination of the Work such as subconsultant agreements or contracts for materials;
b. The Agreement price allocable to the portion of the Work properly performed or goods supplied to the work site by the Consultant as of the date of termination, as determined in accordance with the notice of termination, reduced by any sums previously paid to the Consultant.

Authorization to Terminate Agreement
Termination of this Agreement may be invoked by the City Manager, or his/her designee, subject to the right of the Consultant to appeal the City Manager, or his/her designee’s, decision to the City Council. The Consultant shall appeal by notifying the City Clerk in writing within ten (10) calendar days of receipt of written notification from City of termination of this Agreement. In the event that termination of this Agreement is upheld by the City Council, any cessation of payment of delay claims, extended claims, Eichleay claims, or any other claims for delay shall be retroactive to the date of termination selected by the City Manager, or his/her designee.
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16. CERTIFIED PAYROLL REQUIREMENT.

For consultants performing field work on public works contracts on which prevailing wages are required: The Consultant shall comply with the provisions of Section 1776 of the California Labor Code, regarding payroll records, and shall require its subconsultants and subcontractors to comply with that section as may be required by law.

17. INDEMNITY.

The Consultant shall hold the City, its agents, officers, employees, and volunteers, harmless from and save, defend and indemnify them against any and all claims, losses, liabilities, judgments or damages from every cause, including but not limited to injury to person or property or wrongful death, including reasonable costs and expenses of defense of any judicial or administrative action, arising directly or indirectly out of any negligent or intentional act or omission of Consultant, or its agents, officers, employees, or volunteers relating to or during the performance of its obligations under this Agreement.

Consultant's obligation to defend, indemnify, and hold the City, its agents, officers, and employees harmless under the provisions of this paragraph is not limited to or restricted by any requirement in this Agreement for Consultant to procure and maintain a policy of insurance.

18. DISPUTE RESOLUTION.

All claims, controversies, or disputes arising out of, or relating to the formation of this Agreement, or the breach, termination execution, enforcement, interpretation, or validity of this Agreement, including the determination of the scope or applicability of this contract provision shall be determined by binding arbitration in Modesto, California by one arbitrator, except as otherwise specified in this Agreement. The American Arbitration #17..
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Association shall administer the arbitration under its Arbitration Rules then in effect, subject to the modifications of those rules contained in this paragraph. This agreement to arbitrate shall be specifically enforceable under the prevailing law of any court having jurisdiction, and the award rendered by the arbitrator may be entered in any court having jurisdiction. The appropriate venue for any arbitration or court proceeding relating to or arising out of this provision shall be in Stanislaus County, California.

This paragraph is not intended to and does not waive the claim filing requirements found in California Government Code section 900 et seq. In the event that a timely and legally sufficient, arbitrable claim is filed by Consultant with City, and the claim is rejected in whole or in part by City, this paragraph shall result in the conclusive, final, and binding resolution of all the issues presented in the claim by Consultant so long as any issues presented by the claim are arbitrable. Claims rejected by City or by operation of law, shall be submitted by Consultant to arbitration pursuant to the Arbitration Rules of the American Arbitration Association within ninety (90) days after mailing of the written rejection by City to Consultant.

Otherwise, the claim or claims shall be deemed waived in their entirety.

The “fast track’ rules of the American Arbitration Association shall apply to any claim or counterclaim less than ONE HUNDRED FIFTY THOUSAND AND 00/100 ($150,000.00) DOLLARS. In arbitration not proceeding under the “fast track” rules, the arbitrator shall have the power to order that depositions be taken and other discovery be made.

Both City and Consultant shall have the right, upon written notice, to take no more than three (3) depositions of the other as a matter of right in an arbitration proceeding under the “fast track” rules.
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Whether or not City and Consultant may be engaged in interstate commerce, any controversy or dispute mentioned above shall be determined by, and the parties shall be bound by, the substantive law of the State of California, and not the Federal Arbitration Act at 9 USC Section 1 et seq.

The arbitrator may grant any remedy or relief deemed by the arbitrator just and equitable under the circumstances, whether or not such relief could be awarded in a court of law. The arbitrator shall be empowered to award monetary sanctions against a party for failure of cooperation in the arbitration. The arbitrator shall, in written award, allocate all the costs of the arbitration, including the fees of the arbitrator and the reasonable attorney fees of the prevailing party, against the party who did not prevail. The prevailing party shall be the party in whose favor the majority of the central issues in the case are resolved.

Notwithstanding anything in this provision to the contrary, the arbitrator shall have no power to award punitive damages or other damages not measured by the party’s actual damages (excluding litigation costs and fees) against any party. This limitation of the arbitrator’s powers under this Agreement shall not operate as an exclusion of the issue of punitive damages from this Agreement to Arbitrate sufficient to vest jurisdiction in a court with respect to that issue.

Consultant shall include in all subcontracts a specification whereby the subcontractor consents to being joined in an arbitration between City and Consultant involving the work of the subcontractor to be joined. Consultant’s failure to do so shall be a breach of this Agreement.
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The parties hereby waive any rights provided by Title 9.2 of the California Code of Civil Procedure, Section 1296. The arbitrator’s award shall be deemed final, conclusive and binding to the fullest extent allowed by California law.

19. ENTIRE AGREEMENT.

This Agreement and its exhibits contain the entire understanding between Consultant and City. Additional or new terms contained in this Agreement which vary from Consultant's proposal are controlling and are deemed accepted by Consultant by shipment of any article or other commencement of performance hereunder. All previous proposals, offers and communications relative to this Agreement, whether oral or written, are hereby superseded except to the extent that they have been incorporated into this Agreement. No future waiver of or exception to any of the terms, conditions, and provisions of this Agreement shall be considered valid unless specifically agreed to in writing by all the parties.

20. PARTIAL INVALIDITY.

If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way.

21. WAIVER.

The waiver by any party to this Agreement of a breach of any provision hereof shall be in writing and shall not operate or be construed as a waiver of any other or subsequent breach hereof unless specifically stated in writing. #17..
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22. AUDIT.

The City's duly authorized representative shall have access at all reasonable times to all reports, contract records, contract documents, contract files, and personnel necessary to audit and verify Consultant's charges to City under this Agreement.

Consultant agrees to retain reports, records, documents, and files related to charges under this Agreement for a period of four (4) years following the date of final payment for Consultant services. City's representative shall have the right to reproduce any of the aforesaid documents.

23. GOVERNING LAW.

This Agreement shall be governed according to the laws of the State of California.

24. HEADINGS NOT CONTROLLING.

Headings used in the Agreement are for reference purposes only and shall not be considered in construing this Agreement.

25. COMPLIANCE WITH LAWS.

Consultant shall insure compliance with all safety and hourly requirements for employees, in accordance with federal, state, and county safety and health regulations and laws. Consultant shall fully comply with all applicable federal, state, and local laws, ordinances, regulations and permits.

26. CITY BUSINESS LICENSE.

Consultant will have a City of Modesto business license. #17..
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IN WITNESS WHEREOF, the City of Modesto, a municipal corporation, has authorized the execution of this Agreement in duplicate by its City Manager and attestation by its City Clerk under authority of Resolution No. 2022- , adopted by the Council of the City of Modesto on the day of , 2022, and National Plant Services Inc. has caused this agreement to be duly executed in duplicate as of the Effective Date. #17..
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NATIONAL PLANT SERVICES PROPOSAL FOR

RIVER TRUNK INSPECTION AND CONDITION ASSESSMENT
1 February 18, 2022
City Clerk’s Office, City of Modesto
1010 Tenth Street, 6th Floor
P.O. Box 642
Modesto, CA 95353
Attention: Peter Kambel, Associate Civil Engineer
RE: RFP 2022-01: River Trunk Inspection and Condition Assessment Dear Mr. Kambel,
Founded in 1949, the Carylon Corporation is the largest and oldest environmental services corporation in the United States, with 14 wholly-owned subsidiary companies located throughout the country. If selected for this project, National Plant Services, Inc., one of the Carylon Companies, will complete all inspection and assessment work with our own personnel using our highly advanced Multi-Sensor Inspection (MSI) technology.

National Plant Services (NPS) clearly comprehends the project goals and is prepared to perform this work utilizing our highly advanced Carylon 3D multi-sensor robotic platform. NPS will perform the services and adhere to the requirements described in this RFP, Addendums 1 and 2, and also per the Q&A document issued on February 14, 2022.

City of Modesto (“The City”) staff has a tremendous responsibility to maintain the collection system. The technology proposed, combined with the experience of NPS, will provide information that can be used to forecast future Sewer Capital Expenditures based on pipe condition, develop a Remaining Useful Life Scoring System (probability of failure), and quantify flow levels and debris accumulations. The information collected provides an Owner with a thorough understanding of the current state of their most critical conveyance assets.

Qualifications
NPS has the experience and the resources to perform the field work in a timely manner, to manage and compile the data, and provide a Final Engineering Report on the findings and recommendations. We also have a local service yard in Hayward, CA, from where we will deploy crew personnel, and which will facilitate attendance to any meetings, and provide prompt and thorough Project Management duties. We have multiple inspection platforms that provide us with the ability to Inspect, capture, and analyze the data consistently on Trunk Sewers from 18”-120”. We have dedicated an entire division to Multi-Sensor Inspections with a team of Managers, Specialists, Field Technicians, and data management experts. This team has completed over 50 miles of MultiSensor Inspections (CCTV, laser, and sonar) over the past few years alone, and has developed a comprehensive QA/QC plan and a streamlined data flow by utilizing Cloud data transfers and strict data flow management.

We are experts in condition assessment/MSI Inspections, cleaning, traffic planning, engineering, asset management, and trenchless rehabilitation; all in one company! The advantage of having one experienced and qualified company to perform the work translates into: 1. Efficiency in scheduling and completing work, 2. Cost savings as there are no markups for subcontractor work, 3. The MSI and PACP Inspections will be completed by experts in condition assessment who have assessed, analyzed, and repaired millions of feet of pipelines and related structures, and 4. As a highly experienced maintenance and trenchless rehabilitation company, our

EXHIBIT A
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2 engineers can provide recommendations for future City maintenance programs. The NPS team is also familiar with the City of Modesto sewer system and personnel from our 2015 inspection project with the City.

Equipment:

The Carylon 3D LIDAR system is the most advanced laser system in the industry. The LiDar/3D Laser system collects hundreds of thousands of measurements at every foot of scan and can be mounted on both a tracked and floating platform. Our 3D laser viewer is an interactive tool which allows the viewer to walk through a 3D dimensional model of the pipelines. This viewer is unmatched in the industry. The system includes a highdefinition custom A-Zoom camera, additional LED lighting, 3D Laser with Inertial Navigation System (INS), and Marine Electronics Sonar. The INS is a significant advancement over all other 3D platforms in the industry as the data from the INS is used to position the platform based on tractor/float movement, which provides extremely accurate laser profiling of the pipeline interiors.

Data Management and Reporting:

The data flow is as follows; collected data is delivered weekly to NPS Service Yard in Hayward for processing.

NPS’ Data Manager reviews the CCTV inspections and PACP coded defects to ensure they meet all NASSCO specifications, verifies the quality of the Inspections, processes the laser and sonar data, and prepares the segment reports for each line segment. Upon completion of the project, all of the final reports and data are personally delivered with a comprehensive on-site, data review session.

We thank you for considering our proposal and we are excited to tackle the challenges of this project. I will be the proposal contact person and Project Manager, and my contact information is below.

Sincerely,
Michelle Beason, PE
Regional Manager, National Plant Services Inc.
[email protected], 925-262-7366 cell, 510-291-3142 fax Mailing Address: Hayward Service Yard: 2159 National Avenue, Hayward, CA 94545 Mailing Address Headquarters: 1461 Harbor Avenue, Long Beach, CA 90813 CA Contractor #351503
DIR # 1000002703

EXHIBIT A
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NATIONAL PLANT SERVICES PROPOSAL FOR

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3 TABLE OF CONTENTS

COVER LETTER

TABLE OF CONTENTS
TAB A – CONSULTANT QUALIFICATIONS
TAB B – EXPERIENCE AND REFERENCES
TAB C – QUALIFICATIONS OF TEAM
TAB D – PROJECT UNDERSTANDING
TAB E – PROJECT PLAN
TAB F – DATA REVIEW AND ANALYSIS
TAB G – REQUIRED STATEMENTS/DOCUMENTS
TAB H – EXCEPTIONS
TAB I – COMPETENCY OF PROPOSERS

APPENDIX A - RESUMES
*COST PROPOSAL IS IN SEPARATE ENVELOPE MARKED “COST PROPOSAL”

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EXHIBIT A
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5 TAB A – CONSULTANT’S QUALIFICATIONS
Founded in 1949, the Carylon Corporation is the largest and oldest environmental services corporation in the United States, with 14 wholly-owned subsidiary companies located throughout the country. NPS is one of those subsidiary companies, and has been serving the needs of our clients in California and the west since 1980. NPS has a valid and active “A” Contractors license in California #351503, and we are experts in the inspection, Cleaning, maintenance, and trenchless rehabilitation of sewer lines.

NPS has completed over 2,000 miles of CCTV inspection and cleaning service work to our valued customers over the last 5 years. In addition, the team has completed over 50 miles of Multi-Sensor Inspections (CCTV, laser, and sonar) over the past 5 years and have the most advanced 3D laser system in the country. In addition, our 3D laser data, 3D Viewing software, and final segment reports are the most detailed and comprehensive of any in the industry.

NPS is also experienced in an array of trenchless sewer rehab services including injection grouting, CIPP point repairs, lateral lining, and centrifugally cast concrete lining. This breadth of experience makes us not just an inspection company, but true pipe experts, and will allow us to propose the best repair that will extend a pipelines life at the lowest cost.

NPS will perform all multi-sensor deployment operations, data processing, and final condition assessment services, including rehab recommendations out of our Hayward, CA, service yard. Our Multi-sensor robotic platform and processing software is owned by NPS and operated by NPS employees.

The only sub-contractors or sub-consultants we may utilize during this project is City Rise Safety, who will prepare any Traffic Control plans, if needed. They will also perform any major traffic control including flaggers, if necessary. However, based on the job walk on 2/14/22, we only anticipate the need for one major traffic control setup during this project as only one access manhole is in the ROW. A project organization chart is shown below.

Michelle Beason, PE
Project Manager/
Principal Engineer
Daniel Solano
Operations/Fleet
Manager
Esther Amoding
Project Engineer,
QAQC and GIS Analyst
Ferdy Moreno
MSI Crew Lead
City Rise Safety
As-Needed TC
Dennis Kenne, Jeff Garcia,
Jorge Salas
Crew Allocation/
Management

EXHIBIT A
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NATIONAL PLANT SERVICES PROPOSAL FOR

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6 NPS is based entirely in California (Long Beach and Hayward) with 58 employees, 29 of which are operators.

There has been an INCREASE in the number of full-time personnel in the last 5 years to handle the growth that we have experienced in Northern California. A list of all NPS staff by category is included below.

Staff by Job Classification

EXHIBIT A
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7 TAB B – EXPERIENCE AND REFERENCES
NPS has been performing cleaning and inspection services for our valued municipal clients since 1980. We own an advanced fleet of CCTV/Laser/Sonar equipment (TAB D) that can handle any job requirements or conditions, and we have self-performed over 2,000 miles of CCTV inspection over the last 5 years alone, and have inspected over 70 miles of sewers using CCTV/Laser/sonar (MSI) technology. We are also able to complete large diameter cleaning work, if necessary, in order to complete any inspections. Some comparable client references are listed below, with a more extensive list on the following pages.

May-July, 2021: Valley Sanitary District, Indio, CA
Scope: 25,348 LF of sewer pipes cleaned and inspected (6,358 LF of MSI inspections on the 36”-54” pipelines completed). Sonar of siphons was also completed on 6,319 LF of siphons.

Contract Amount: $186,547
Owner: Valley Sanitary District, 45-500 Van Buren Street, Indio, CA 92201 Owner’s Representative: Ron Buchwald, PE, 760-238-5408, [email protected] September-December 2019 : City of Roseville, CA, Interceptor Assessment Project Scope: 21,885 L.F. of 30” to 66” Multi-Sensor Inspections (CCTV, Laser, Sonar).

Contract Amount: $150,950
Owner: City of Roseville, CA, 2005 Hilltop Circle, Roseville, CA Owner’s Representative: Jonathan Cummings, 916-774-5566, [email protected] June 2017: Sacramento Area Sewer District, CA
Scope: Multi-Sensor inspection of 28,884 LF of 54” to 75” sewer interceptors Contract Amount: $215,000
Owner: Sacramento Area Sewer District
Owner’s Representative: Agustin Lopez, 916-875-6595, [email protected]

EXHIBIT A
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8 EXHIBIT A
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11 TAB C – QUALIFICATIONS OF TEAM
As mentioned in the Introductory Letter, NPS has been helping our City clients on the West Coast since 1980.

We have a large network of experienced and dedicated individuals that will make this project a success. NPS has completed over 70 miles of advanced multi-sensor inspections over the past several years. We aren’t just an inspection company, but have significant experience in all aspects of collection system cleaning, maintenance, and rehabilitation. Michelle Beason will act as the Project Manager and Project Engineer. She lives in Walnut Creek and coordinates work out of our Northern California service yard in Hayward. The project organization chart can be found in Tab A. The key personnel for this project, along with their job description, is shown below.

Resumes can be found in Appendix A. City Rise Safety will be our traffic control subcontractor, and will prepare any TC plans, if needed. No other subcontractors are planned.

TEAM EXPERIENCE
Ms. Michelle Beason, PE, Regional Manager (with NPS 7 Years, 11 Months), Hayward, CA, Office:

Role: Project Manager/Client Services
Contact Information: 925-262-7366, [email protected] Education: BS Civil Engineering, Purdue University
Background: Ms. Beason is a Professional Civil Engineer and licensed California A & B Contractor who lives in Walnut Creek, CA. She has been a nationally recognized expert in CCTV and multi-sensor inspections of sewer lines since 2010. Michelle has 29 years’ experience in water and wastewater asset management, design, engineering, and O&M, and is the Regional Manager for NPS Certifications: She holds a CA PE License, CA A and B Contractor License, and PACP/MACP/LACP Certification.

She is a Board Member of NASSCO, and Chair of the NASSCO Infrastructure Assessment Committee which is currently managing the new Version 8 updates to PACP/MACP/LACP.

Project Tasks: Ms. Beason will act as Project Manager and Client Services Manager for this project. She will lead the project including: Scope development, planning, scheduling all work phases, project schedules, traffic control planning, and will prepare final project reports. She will relay important information to City staff, hold regular progress meetings, ensure deliverables are completed on time, and track project expenditures.

Experience as it Relates to this Project: Ms. Beason first began her wastewater career with a degree in Civil/Environmental Engineering from Purdue University in 1993. Throughout her career, she has been involved with numerous inspection and improvement projects as an engineering consultant, and as a staff engineer for 12 years with the East Bay Municipal Utility District (EBMUD) in Oakland, CA. She has specialized in CCTV/multisensor inspections, cleaning, and trenchless rehab since 2010: she was Director of Client Services/Key Account Manager with RedZone Robotics from 2010-2014, and then has been the Regional Manager for National Plant Services from early 2014-present.

Michelle has acted as a Project Manager during her entire career, and while at EBMUD managed over 60 simultaneous operating and capital projects. For these efforts, Michelle was awarded a 2005 EBMUD Employee Excellence Award. She is experienced in CA MUTCD traffic control regulations and requirements, and has prepared numerous traffic control plans for various projects. She has direct experience in PACP coding of pipe defects and has reviewed and QA/QC’d thousands of feet of multi-sensor and conventional CCTV inspections.

She has provided Remaining Useful Life and reinspection recommendations for many clients when employed with RedZone Robotics and National Plant Services; but also performed similar asset management tasks while with EBMUD, and as a consultant. In summary, she has provided Asset Management expertise as it relates to pipelines for 28 years and is uniquely qualified to tackle the challenges of this project.

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12 Dennis Keene: President/Project Manager (with Carylon/NPS 50 Years), Long Beach, CA:

Role: Crew Allocation, Operations
Contact Information: 310-261-0970, [email protected] Education: Bachelor of Science at West Chester State University, PA Background: Mr. Keene has been employed by the Carylon Corporation since 1972. He has been General Manager of National Plant Services, Inc. since 1980 and has been President since 1987. Mr. Keene is responsible for coordinating Carylon Corporation efforts in the 12 Western States. Mr. Keene has performed and has been involved with all aspects of the business. He started as a Laborer and has been, at varying times, Laborer, Technician, Operator/Foreman, Superintendent, Operations Manager and General Manager. He has extensive experience in CCTV and multi-sensor inspections, as well as cleaning, sewer repairs and rehab, etc.

Project Tasks: Mr. Keene will assist in Operational duties and ensure company equipment and personnel are dedicated fully for the duration of this contract. He will provide management oversight, crew selection, daily communications with crew, and may attend project meetings.

Experience as it Relates to this Project: Mr. Keene has over 50 years of direct and supervisory experience in the CCTV/Sonar/Laser inspection, cleaning, and repair of sewer facilities. He has managed countless projects over his 50-year career, and is an expert in resource allocation and management. He excels at keeping project budgets and schedules on track with customer expectations.

Daniel Solano: Operations/Fleet Manager (with NPS 18 years), Long Beach, CA:

Role: Crew Allocation, Operations, Fleet Manager
Contact Information: 562-244-1369, [email protected] Background: Mr. Solano has been employed full time at NPS for 18 years. His areas of direct experience include Cleaning and Inspection services, including PACP coding, for over 10 Million L.F. of sewer mainlines and laterals, including the day-to-day management of many projects.

Certifications and Memberships: PACP/MACP/LACP Certification, OHSA Certification, and certified in Traffic Management Procedures.

Project Tasks: Mr. Solano will attend site visits and assist in job planning, coordinate equipment and resources needed to complete work, and provide field management oversight.

Experience as it Relates to this Project: Direct and managerial experience of over 10 million LF of sewer inspections including: large and small diameter pipe cleaning, Laser/Sonar/HDCCTV Profiling, conventional CCTV, Sonar, Advanced Sonar Profiling, Acoustic Inspections, Pole Camera Inspections, lateral launch, and Mini-Camera Inspections. He has significant experience in the operation, deployment, maintenance, and repair of our CCTV and cleaning equipment, and is an expert in traffic control planning.

Esther Amoding, EIT, Project Engineer, Hayward, CA:

Ms. Amoding has 4 years’ experience with NPS tracking and managing clean and CCTV inspection projects, smoke testing studies, and injection grouting work for clients in the Western US. She is ArcGIS certified, and NASSCO certified, and has QAQC’d thousands of feet of CCTV inspection data. She has also prepared GIS-based deliverables for several projects.

Certifications and Memberships: PACP/MACP/LACP Certification, OSHA 30, ArcGIS Certification Project Tasks: Ms. Amoding will assist with tracking of costs, the completed work, and the project schedule. She will perform QAQC of the data and assist with the final summary report.

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13 Ferdy Moreno, MSI Crew Lead, Long Beach, CA (with NPS 16 Years):

Mr. Moreno is highly experienced with the operation of the Carylon 3D laser system. He has directly managed and deployed millions of feet of CCTV and multi-sensor inspection technology in the Western US. He will QAQC all CCTV, Laser, and sonar data during each deployment to check quality of the data collected and determine if a re-inspection must occur. Ferdy is also an expert in the on-site maintenance, troubleshooting, and repair of our multi-sensor inspection technologies, and has significant expertise in the execution of traffic control per CA MUTCD standards. He will also ensure compliance with all confined space entry procedures and requirements.

Certifications and Memberships: PACP/MACP/LACP Certification, Hazwopper and OHSA Certification.

City Rise Safety, Subcontractor, Lodi, CA:

City Rise Safety can assist with major Traffic Control and may prepare TC plans and perform major TC services, as needed. They are an experienced and licensed TC firm with multiple locations around California. NPS has worked with City Rise on many projects. They routinely prepare our traffic control plans and perform traffic control services for our projects, exceeding expectations.

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15 TAB D – PROJECT UNDERSTANDING
Project Understanding and Approach:

NPS has cleaned and inspected over 20 million linear feet of pipelines over the last decade and are highly experienced in the inspection and maintenance of collection systems in the West. We have over 10 yearsexperience in multi sensor inspection utilizing 3D laser/LiDAR and sonar and have inspected over 70 miles of pipelines using sonar and laser over the last several years. Our multi-sensor crews are dedicated to multisensor inspections, so have the highest level of experience and skill. They have also completed hundreds of miles of CCTV inspections of sewers, so are very experienced in field deployment operations, extreme sewer conditions, and confined space entry procedures.

The City of Modesto has identified 14,600 LF of 24”-66” diameter interceptors to be evaluated under this project. NPS Personnel attended the job walk on February 14, 2022, and have a clear understanding of the access locations, and how inspections must proceed based on all access points and site conditions. Based on the job walk, NPS assures the City that we have the equipment and experience to complete this work in a timely and efficient manner.

NPS will use our Carylon 3D Laser System for this project. The Carylon 3D LIDAR system is a very advanced robotic system that can be mounted on both a tracked and floating platform, with a high-quality custom A-Zoom high-definition camera, 3D Laser with Inertial Navigation System (INS), and a Marine Electronics profiling Sonar.

The INS is a significant advancement over all other 3D, 2D, and ring laser platforms in the industry as the data from the INS is used to position and correct the laser readings depending on tractor/float movement, which provides extremely accurate laser profiling of the pipeline interiors and ensures the integrity of the laser results.

The 3D laser platforms can typically inspect from 30” to 120” (and larger) pipelines, in reaches of up to 2,000 LF.

The 24” diameter sewers in scope can also be inspected with 3D laser as long as the flow level is low enough during the inspection with little debris. The ability to use either the tractor, or a floating platform, is a necessity for successful multi-sensor inspection work as flow rates, turbulence, debris levels, and other obstructions can pose challenges during inspections, so availability of various deployment platforms is critical.

NPS has also developed a method of high-definition CCTV capture using GoPro Cameras attached to the deployment platform. See flash drive for examples of this feature. NPS is happy to provide these additional GoPro videos if desired by the City, including use of a 360-degree GoPro, which produces viewer control of the interior view of the pipelines from the comfort of their computer mouse. 3D LiDAR (3D Laser) is the most advanced form of laser available today. The LiDAR measures the inside dimension of the pipeline to provide the most accurate information on corrosion levels. A point cloud of data is gathered during 3D laser inspections, taking hundreds of thousands of measurements in each linear foot of laser scan. The data points are then averaged to prepare 3D models of the pipe interior using our proprietary software, and we are able to export tables of data showing highly accurate maximum, minimum, and average readings for every foot of pipe, describing values for 3 key condition indicators: corrosion, ovality, and build-up.

For the interceptor inspections, we generally start inspections at the most upstream portion of the system and work downstream in a logical fashion until all inspections are completed. Each ‘deployment run’ will consist of a series of manhole segments that will be deployed in continuous runs of up to 2,000 LF. We will set up our trucks Photo from Job Walk, 2-14-22

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16 and equipment at manholes that will be of less impact to traffic, customers, or sensitive riparian or environmentally sensitive areas, such as may occur in this project. A safety line is attached to the robot, the robot is lowered into the starting manhole, and the raft/tractor is allowed to move at a controlled speed not in excess of 30 feet per minute. Operators will PACP code all pipelines live in the field.

All of our crew members are confined space certified, as manhole entry will be required to mount the laser and computer onto the tracked and/or floating platforms. We follow a strict health and safety plan, with daily safety logs filled out prior to each day of work. All field staff are also fit-tested for using supplied air, if needed.

If it is determined traffic control is required, we will work with the City to obtain the necessary approvals, however, we will attempt to set our equipment outside of high traffic zones whenever possible.

Based on the site reconnaissance, only one manhole is located in a public ROW (see photo to right). If we need to access this location to start or end a deployment, major traffic control may be required.

NPS is experienced with all MUTCD traffic rules and perform traffic control services for most of our work. All minor traffic control (cones and signs) is included in our prices, and our winch truck has an attached arrow board to assist with traffic control. Major TC, and the preparation of TC plans will be completed by our sub-contractor, City Rise Safety, if needed.

Special Considerations:

Depending on flow levels, night deployments may be necessary to ensure we capture sufficient laser data to provide the City with quantifiable information about the pipe condition. We will do an intensive field reconnaissance prior to deployments to determine which interceptors may require night deployments because of consistently high daytime flow levels. This will be presented to the City for approval, along with a schedule and deployment plan. The ability to use either the floating or tracked platforms will also ensure that we are able to inspect under any flow level or debris conditions.

NPS can also inspect long distances from one access manhole because of our long cable reels, which will limit the number of setups, and speed the rate of our inspections. This will be especially useful to avoid some of the access challenges posed by this project. Our crews will set up outside of these areas and float or track through them.

We will have our winch truck on-site during all inspections, which will be important to pull the floating raft through the pipelines during inspections, and is also important to have in case one of our units gets stuck in some unanticipated debris. The winch can be used to retrieve equipment, as well as to pull our platforms through the pipelines during inspection.

Our crews and Project Manager are also confined space trained and highly experienced in working in live sewers and tunnels. Each entrant will wear a gas monitor, and we have blowers to ventilate the lines prior to entering the manholes. In the event H2S levels are high, and cannot be cleared with blowers, our crews are fit-tested and can use supplied air to enter the sewer.

Our Strengths:

A key part of this project is to deliver a final summary report on the pipe condition; and recommendations for reinspection frequencies, repair and rehabilitation needs. Michelle Beason is a Professional Civil Engineer, and a

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17 nationally recognized expert in MSI/3D Laser inspection and analysis and has been performing multi-sensor work and the subsequent RUL forecasting and rehabilitation planning from laser data for 12 years. Michelle is uniquely qualified to manage the project, and will provide a comprehensive report of all findings, and recommendations for repair and rehabilitation.

Our crews have been cleaning and inspecting large diameter pipelines in the Western States since 1980 and have inspected and assessed tens of millions of feet of piping in that time. Experience is key in the sewer business; knowing the potential issues that we will encounter in the sewers and having equipment and personnel on-site to handle those situations promptly and safely. NPS staff have this necessary experience.

NPS is also a California-based company, having offices and crews here, so we are local to the project area. NPS also has worked for the City of Modesto on a project in 2015 through Brown & Caldwell, inspecting manholes and large diameter sewers. The Project Manager/Project Engineer Michelle Beason lives 1.5 hours from the City of Modesto. This will be key to the project success and increase efficiencies, including project field management, attendance at meetings, data delivery and processing, as well as communication with the City of Modesto during all phases of the project.

Professional Affiliations and Accreditation
National Plant Services, Inc., staff are members of the CA Contractors State License Board, Water Environment Federation, North American Society of Trenchless Technologies, and the California Water Environment Association. NPS is also a member in the Northern California Pipe Users Group (PUG).

NPS, and the entire Carylon Corporation, have been very active members of NASSCO (National Association of Sewer Service Companies), which sets the standards in the industry for CCTV inspections, and PACP coding of pipeline defects. Michelle Beason is one of the elected Board Members of NASSCO, and the Chair of the NASSCO Infrastructure Assessment Committee; chosen for both positions because of her knowledge of pipeline condition assessment. She volunteers her time to ensure that PACP coding is useful and relevant to our municipalities and contractors throughout the United States and Canada, and to evaluate and recommend improvements to PACP for future versions. Michelle is currently leading the updates to PACP Version 8, and has authored several sections in the newly-released NASSCO Manual of Practice, a best practices guideline available to help cities and contractors achieve a high-level of standard on PACP inspections and other work.

Michelle is an industry expert in multi-sensor condition assessment, and forecasting RUL of large diameter sewer assets, and has the experience to deliver high quality data and results to the City of Modesto.

Alternative Inspection Methods:

Although we plan to use the Carylon 3D Laser system for this project, NPS has several technologies at our disposal that can handle any pipe condition or sensor requirement. We have significant experience to know that not every technology can work in every situation. We have an entire fleet of equipment at our disposal, if needed, to make sure we complete a project to the client’s satisfaction. If an interceptor is completely submerged, for example, we can use sonar only to pinpoint exactly where a blockage may exist. We may also inspect at night to take advantage of lower sewer flows, if necessary. Any modifications that are necessary will be reviewed with Modesto for approval.

Optional Cleaning:

If sewer mainline cleaning is necessary in order to complete an inspection, NPS has a large fleet of combination Jet Vac units from 80 to 170 gpm capacity, trailer mounted jetters for small line cleaning or easements, and

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18 Recycling jet Vac trucks.

As MSI inspections are completed, any lines requiring cleaning will be placed on a cleaning list, to be approved for cleaning by City. If approved by the City, one of our cleaning trucks will be mobilized to perform any required cleaning, with the MSI inspection completed immediately after cleaning.

We have 40 years of experience to help us understand what piece of equipment is best for a particular application. Our operators also understand proper operation of our combination jet vac units Any debris removed from the sewer pipes will be disposed of at the City’s WWTP, or hauled to an approved landfill at an additional cost.

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19 TAB E – PROJECT PLAN
Our multi-sensor crews are dedicated to multi-sensor inspections, so have the highest level of experience and skill. NPS owns its own fleet of equipment, the crews are trained to trouble shoot and repair various issues, and we have backup equipment available in case of a mechanical issue.

We will ensure that the necessary equipment and personnel are available for the project scope of work. We guarantee that the Key Personnel described in this proposal will be available and assigned to this project.

We understand the importance of remaining within project budget and adhering to the project schedule, and we have had a successful 40+ year history of this excellent and reliable service to our customers.

Proposed Technology: Carylon 3D Laser Tractor and Float:

National Plant Services, Inc., has developed a highly advanced multi-sensor platform that will meet the challenges and data requirements of this project. The Carylon 3D LIDAR system is mounted on both a tracked and floating platform, with a high-quality custom A-Zoom camera, 3D Laser with Inertial Navigation System (INS), and Marine Electronics Sonar. The INS is a significant advancement over all other 3D platforms in the industry as the data from the INS is used to position the laser readings depending on tractor/float movement, which provides extremely accurate laser profiling of the pipeline interiors, and greatly speeds laser processing..

Our large tractor is a custom Carylon Corporation tractor that can handle high flows. Each unit has an extension rod to raise the camera up to the center of the pipelines, along with extra high-powered LED lights, to ensure a high-quality CCTV inspection. All videos are recorded on the highest recording setting, MPEG4 or greater. The floating raft is designed to float over debris to complete an inspection without necessitating cleaning prior to inspection, but requires a minimum water depth, and is well-suited for sections of pipe with deep water and high level of debris.

The CCTV camera is a live feed to the deployment truck, which ensures detailed images of all pipeline defects, and live feedback of any dangerous conditions which could result in the camera getting stuck in the line. All defects are PACP coded in the field, with the operator zooming in to get the best images while coding.

The laser and sonar are simultaneously collecting data as the operators are completing their normal CCTV inspection. The laser reporting for every inspection is very detailed, as the laser collects hundreds of thousands of measurements at each foot of scan.

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20 We have included some sample deliverables in the attached flash drive for your review.

The deliverables for our multi-sensor inspection projects are as follows:

VARIOUS CARYLON 3D FLOATING AND TRACKED PLATFORMS TO HANDLE ANY PIPE CONDITIONS

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21 Sonar: The sonar used for this project will be our
Marine Electronics Sonar unit. This sonar unit
attaches to the bottom of the Carylon 3D system.

Sonar requires a minimum flow to operate and
collect data, and only collects data below the water
line, and as long as the sonar head is not obscured
by debris. We deliver sonar mpeg movies showing
each sonar inspection, and debris graphs and
spreadsheets for every foot of pipe.

NPS has a significant fleet of equipment located between our Long Beach and Hayward service yards. A partial list of our cleaning and inspection equipment is in the below table. We are able to substitute equipment based on pipe condition and configuration. We will also bring our winch truck with arrow board to work in conjunction with the MSI truck.

NPS EQUIPMENT & VEHICLE LIST
Project Approach:

The project will begin with a Kickoff Meeting at the City offices to review the lines desired for completion.

Pipeline and area maps, flow data, GIS, and all other information will be reviewed so the field crews and Project Manager get a complete picture of the project and surrounding area.

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22 All of our multi-sensor inspection technologies can inspect multiple line segments in one ‘drop’ or ‘run’, which increases efficiency. This will be discussed, and the pipe segment list and deployment/drop plan finalized, in the Kickoff Meeting with the City. NPS will ensure that all sewers will remain in service under normal operating conditions during all inspection operations.

Esther Amoding attended the City’s RFP job walk on 2-14-22 and her documentation has allowed us to note all manholes to be used in the deployments. The Deployment Team will visit the locations for each deployment and verify the best manholes to access, the length of each deployment run, the traffic control requirements if any, and will open the manholes to determine the flow levels to determine the best time of day to deploy the robot (night or day). Our floating systems require a minimum and maximum flow. If the flows are too low then sonar data gathering will not be possible as a minimum flow of 8”-10” is needed. If the flows are too high, the platform must be raised and the laser head may hit the top of the pipe, and therefore night deployments may be required. We also have tracked platforms we can use at night. In the event pipe conditions prevent an inspection with the technology chosen, we have many alternative laser and sonar inspection tools available that can handle any situation. For example, if flow levels are too low to collect sonar (and sonar requires a minimum flow level (over debris or pipe) of at least 8-inches), we can still collect CCTV and laser. If a tractor is being used, but debris levels are excessive and prevents proper tracking, we will use one of our floating pontoon systems, if possible.

Traffic plans and permits, when necessary, will be submitted promptly upon NTP. We are knowledgeable and experienced with all CA MUTCD regulations and protocols, and our sub-contractor City Rise Safety will assist in this effort, if needed.

When work isready to begin, an updated deployment plan and schedule will be completed and shared with the City. We will mobilize our robotic inspection platform, crew personnel, and support trucks to the location. The work will be completed per the schedule, inspecting either during day and/or nighttime hours, depending on need. The schedule will be updated weekly and compared against the baseline schedule to ensure we are meeting the schedule plan and milestones. Any changes to the schedule will be reviewed promptly with the City for approval.

Typical deployments start from an upstream manhole and will proceed downstream until the inspection is complete, then the unit will return to the starting manhole for retrieval. CCTV and 3D laser data will be gathered above the flow, and sonar data will be gathered below the flow line. All data will be carefully reviewed for accuracy after each deployment. Crews will not demobilize from the site until we are certain that we obtained complete and accurate CCTV, laser, and sonar data. Backup hard drives will be made of all data to ensure no data is lost.

Daily emails will be sent to City staff informing them of the work completed that day, any issues encountered, and the start location for the next workday. Status meetings will be held each Friday with the City staff to review the segments inspected that week, and to discuss the schedule of work for the next week. Any significant issues discovered in the field will be told to the City staff immediately by field crews.

While CCTV video will be available to the Client immediately after each inspection, laser and sonar data must be post-processed by our processing team. Technicians will post process all data from the laser and return to the client within 2 weeks of the last inspection. See sample Project Schedule on Page 24.

All CCTV data will be PACP coded so the client can determine the lines that are most at risk. Client will receive video, snapshots, and PACP Exchange file database for import into their Asset Management system. A summary of the deliverables was explained on Page 20.

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23 Project Management:

The duties of all key personnel were described fully in Pages 11-13. The project management plan is as follows:
• Michelle Beason will act as Project Manager and Project Engineer. • Daily production summary and next day start locations will be prepared and sent via email. • Weekly progress meetings will be held (via web meeting or in person) each Friday to discuss the project, and the inspection plans and updated schedule for the next week. • Significant Structural or O&M defects will be reported to the City staff immediately upon discovery. • Problems with access or pipeline conditions will be reported immediately, with follow up action decided between the City and NPS.

PROJECT MANAGEMENT PLAN SUMMARY
Flow Control
Even though NPS is experienced in bypassing live flows, we also know how to implement creative measures that would eliminate the need for a bypass. NPS crews will often perform night work to take advantage of the low flows.

We have not assumed the need to bypass flows in our project pricing in order to complete the MSI inspections.

While NPS takes great care to prevent spills, we do carry spill kits on our trucks, and have emergency contact numbers ready in the event of a spill.

Project Schedule
NPS is prepared to begin work promptly after NTP. Once we mobilize, all work will be completed in that one mobilization. We will stay on-site until all work is complete. A proposed project schedule is shown on the next page. If we are selected, this schedule will be updated with exact dates once NTP is issued.

PRE-PLANNING

REVIEW PIPELINE

MAPS AND OTHER

AVAILABLE

INFORMATION

PERFORM FIELD

RECONNAISANCE OF

PIPELINES IN SCOPE

PREPARE TRAFFIC

CONTROL

PLANS/PERMITS

PREPARE INSPECTION

WORK PLAN AND

UPDATE SCHEDULE

INSPECTION

PROCEDURES

MOBILIZE

EQUIPMENT AND

PERSONNEL

INSPECT PIPELINES

PER WORK PLAN

PREPARE DAILY

EMAIL SUMMARY

OF WORK

REPORT DEFECTS

IMMEDIATELY

HOLD WEEKLY

REVIEW MEETINGS

DATA DELIVERY

CCTV VIDEO AVAILABLE AT

END OF EACH DEPLOYMENT

CCTV VIDEOS QA/QC'D &
RETURNED 7 DAYS FROM

INSPECTION

DRAFT LASER AND SONAR MSI
REPORTS DELIVERED IN 2 WEEKS

FROM INSPECTION, OR AS DIRECTED

FINAL PROJECT SUMMARY
REPORT WITHIN 4 WEEKS

OF LAST INSPECTION

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25 FINAL REPORTS:

The final multi-sensor inspection reports are comprehensive summaries of all CCTV, 3D laser, and sonar data, and are presented in pdf format. Pipe wall corrosion, ovality, and buildup are provided above the water line from the laser, and overall quantities are given for debris below the water line from the sonar data.

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26 Laser:

The laser measures inside the pipe to determine the exact dimensional measurements inside a pipeline. It will determine the loss of pipe wall due to corrosion, quantity of buildup, plus any changes in ovality. The laser reporting for every inspection is very detailed, as the laser collects hundreds of thousands of measurements in every foot of scan.

Our powerful 3D Laser viewing software application allows a system owner to virtually walk through a 3D laser scan of their pipeline, with a continuous display of corrosion, buildup, and ovality readings. An example of a deformed section of spirolite pipe from our recent Valley Sanitary District Project is shown below. The project YouTube video, which includes a demonstration of the 3D Laser software viewer, can be viewed in the attached flash drive.

This inspection showed significant deformation in
both the CCTV video and the laser scans. The pipe
is compressed at the 1 o’clock and 7 o’clock
positions (blue), and therefore is pushed out at
the 11 o’clock and 5 o’clock positions (red).
• Green indicates as-built pipe size/condition.
• Red indicates corrosion, or where pipe is outside asbuilt measurements. • Blue indicates buildup, or where pipe is inside as-built measurements.

Sonar:

Sonar simultaneously works under the water line to measure debris levels, which helps a system Owner quantify cleaning needs, and also may locate any large defects under water (as long as those defects aren’t obscured by debris).

Sonar sensors provide a profile of the pipeline under water. Sonar is an effective tool to determine debris levels under the water line, and any major defects (that are not covered by debris). Diameter of pipe and changes in ovality can be measured, and debris levels are plotted graphically per foot of pipe.

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27 An example of a sonar inspection profile scan in a partially full interceptor is shown to the right. This scan indicates a clean pipe, with no debris. It is recommended that a post CCTV/sonar inspection be performed immediately after
large diameter cleaning projects to ensure all debris was removed per project specifications, and to obtain condition assessment information under the water line.

Sonar deliverables include a debris graph/scoring report and a sonar scan movie for each inspection. A debris graph from a pre-cleaning sonar inspection is included below.

Sample multi sensor final reports for the Carylon 3D system is included in the enclosed flash drive for your review. The final inspection reports are presented in pdf format, which can be imported into your existing Asset Management software system.

For all of our inspection projects, we provide instruction sheets and a final in-person review session, so it is clear where all information can be found, what should be done with it, and what the next steps should be. This is presented and reviewed at the final summary review meeting at the City offices.

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28 Communication Procedure
NPS is based in California, having offices and crews here, and the Project Manager, Michelle Beason, is based approximately 1.5 hours from the City. This will be key to the project success and increase efficiencies and communication during all phases of the project.

All NPS personnel have mobile phones for ready access in the field. The field Supervisors and Project Manager also have emails that connect directly to their smartphones. At the kickoff meeting, the Project Manager will prepare and review a Project Summary document that will list all NPS and the City personnel and contact information. A scenario-based communication tree will also be developed, to streamline the communications between all parties.

Quality Assurance/Quality Control
NPS views data integrity and quality as the most important part of any condition assessment project. If the data isn’t usable, it’s useless. QA/QC starts as soon as we get the asset information from the City, and continues through every step of the project. The operator will ensure a clean and unobstructed image of all CCTV videos, recorded at a high-quality recording setting. If the quality is not acceptable, the operator will abort the inspection, correct the deficiency, and start again. All CCTV inspections are viewed live in the field during each inspection, so any poor-quality video will be immediately corrected and re-televised, as necessary. All videos will be recorded at MPEG4 to ensure high quality video results. NPS will deliver the inspections completed on the first deployment day to the City to ensure their satisfaction with the inspection quality and format.

All CCTV videos are PACP coded using NASSCO certified software. We use several coding software systems (Granite, Wincan, ITPipes, POSM), but all can be exported as a PACP exchange file for import into any CCTV software or asset management program. This coding work is performed by our PACP certified Operators.

All data from the field is transferred weekly via our internal file share system for QA/QC by our PACP Certified office staff. Any issues are corrected and then a submittal will be prepared for the City. All data is backed up and maintained on the CCTV truck, on an external hard drive, on the shared file transfer server, and then copied and stored in our data safe at our Hayward office. This ensures no data will ever be lost on one of our projects.

Satisfaction Guarantee
NPS, and all of the Carylon Companies, have a satisfaction guarantee. We strive to provide excellent quality of work, and customer service, and our crews are trained to be diligent in the performance of their duties. Any inspection work that is found to be unsatisfactory will be re-inspected at no extra cost to the City. All data will be reviewed by the NPS Project Manager and/or QA/QC Manager, who will also direct crews to re-televise items as necessary.

EXHIBIT A
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NATIONAL PLANT SERVICES PROPOSAL FOR

RIVER TRUNK INSPECTION AND CONDITION ASSESSMENT
29 TAB F – DATA REVIEW AND ANALYSIS
While CCTV video will be available to the City immediately after each inspection, if desired, sonar and laser data must be post-processed by our processing team. Technicians will post process all data from the sonar and laser system and deliver it to Michelle Beason for engineering analysis and recommendations for maintenance, repair, rehabilitation, or replacement.

NPS will perform QA/QC of all inspection records (CCTV, Sonar, and LIDAR) as the inspections are completed.

This validation will be conducted by a NASSCO certified data technician. The completed PACP codes along with Sonar and LIDAR data will then be compiled and reviewed by NPS. Following this step, NPS will then merge all PACP codes with the LIDAR and sonar data and develop condition scores based on a combination of NASSCO’s Quick Rating system for each asset, and observed corrosion and ovality measurements from the laser data.

Following this review, NPS will then develop recommendations for follow-up preventative maintenance and rehabilitation for all pipeline assets. Each wastewater pipeline will have its’ own assessment report documenting the amount of structural and O&M defects and anomalies in that pipeline.

In addition to the line segment reports, NPS will prepare a comprehensive final summary report on the entire project findings. The Final Engineers Report will be worked on throughout the duration of the MSI inspection project. As inspection data comes in, it will be reviewed, assessed, and prioritized so that the final summary and recommendations report can be delivered soon after completion of all field work.

NPS is experienced in many methods of maintenance and trenchless rehabilitation, and therefore can recommend the latest innovations in pipe rehabilitation, and also simple repair methods that will maintain or improve the level of service at the lowest cost. NPS crews are highly experienced in CIPP point repairs and CIPP connection and mainline lining, injection grouting to stop infiltration, and centrifugally cast concrete pipe structural coatings (CCCP). We will recommend quick and low-cost repairs whenever possible that can go a long way toward restoring reliability and efficiency of the sewer system. NPS is also able to perform this repair work for the City, if desired, at a cost to be negotiated.

The condition scores for all assets will be compiled, and components of the Assessment and Recommendations Report will be generated and summarized based on the results of the condition assessment.

Michelle Beason, the Project Team Leader and Engineer, is a nationally recognized expert in pipeline inspection and analysis and has been performing sewer and storm pipeline inspection work and the subsequent RUL forecasting and rehabilitation planning for the majority of her 29-year career. Because of her extensive software, GIS, inspection, asset management, and rehabilitation experience, Michelle is uniquely qualified to manage the project and produce the final engineers report.

NPS does something unique in our reporting that is not common in the industry; we organize the results by PACP Quick score, and present PACP defect codes in a detailed tabular format for each segment inspection, along with the laser and sonar data. This provides the City with excellent summary information on the condition of their assets. These segments are then ranked by condition, and recommendations for repair or rehabilitation are assigned. An example from a recent project is found below.

EXHIBIT A
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NATIONAL PLANT SERVICES PROPOSAL FOR

RIVER TRUNK INSPECTION AND CONDITION ASSESSMENT
30 A © after a defect code indicates a continuous defect. A defect with a “(Code) x 2, etc” indicates the number of incidences of a particular defect in a line segment.

We also understand that most GIS systems contain errors, and are diligent in the review and correction of inaccurate asset information that we discover in the field. Crews will record the correct sewer length, diameter, and material for each inspection. This information will be presented as part of the final summary report, in a discrepancy table, so that the City can update their GIS records and as-builts.

The engineering evaluation team will return a draft final report to the City within 2 weeks of the last inspection, and then a final project report within 4 weeks of the last inspection (see Project Schedule in Tab E.) At the project completion, we will provide a data review session on-site at the City’s offices to review the final project results, reports, and recommendations.

EXHIBIT A
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NATIONAL PLANT SERVICES PROPOSAL FOR

RIVER TRUNK INSPECTION AND CONDITION ASSESSMENT
31 TAB G – REQUIRED STATEMENTS/DOCUMENTS
REQUIRED STATEMENTS OF ASSURANCE:

We assure that the designated project team will be used for this project. Departure or reassignment of, or substitution for, any member of the designated project team shall not be made without the prior written approval of City.

We warrant that no actual, apparent, direct, indirect, or potential conflicts of interest that may exist with respect to us, or our management of employees relative to the services to be provided to the City.

We have the ability and will agree to fulfill the indemnification and insurance requirements contained in the sample contract in Attachment 1 of the RFP.

Nothing contained in this submitted proposal is proprietary.

EXHIBIT A
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NATIONAL PLANT SERVICES PROPOSAL FOR

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32 THIS PAGE LEFT INTENTIONALLY BLANK

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NATIONAL PLANT SERVICES PROPOSAL FOR

RIVER TRUNK INSPECTION AND CONDITION ASSESSMENT
33 TAB H – EXCEPTIONS

1. Sonar: Sonar only works under the water line, and requires a minimum depth of 8”-10” of water to operate.

If there is a lot of debris in the pipe, that debris may obscure the sonar reading if the sonar is submerged under the debris. All attempts will be made to obtain sonar, but it may not be possible due to low water level, or high debris levels.

2. 24-inch Diameter Pipe: 3D laser is typically obtained in 30” and larger diameter pipelines. The 3D laser head cannot be submerged under water. If water level is too high for safe deployment of the laser platform, even at night under low flow conditions, then only CCTV (and perhaps sonar) will be obtained. We have ring lasers in our fleet that can complete smaller diameter pipelines, and are available upon request.

3. Cleaning: Cleaning may be required if there isn’t enough water to float a pontoon down the sewers, or too much debris that will prevent a tractor from advancing through the pipelines. If debris stops our progress, a reverse may be attempted. If the reverse is unsuccessful, cleaning may be required to complete the inspection. All lines that are too dirty to inspect will be placed on a cleaning list, and will be sent to the City for review and budget approval.

WE HAVE NO OTHER EXCEPTIONS, ALTERATIONS, OR AMENDMENTS TO THE SCOPE OF SERVICES OR OTHER

REQUIREMENTS IN THIS RFP, INCLUDING THE ADDENDUMS, THE Q&A DOCUMENT, AND THE SAMPLE CONTRACT IN ATTACHMENT 1.

EXHIBIT A
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EXHIBIT A
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NATIONAL PLANT SERVICES PROPOSAL FOR

RIVER TRUNK INSPECTION AND CONDITION ASSESSMENT
35 TAB I – COMPETENCY OF PROPOSER
NPS is a fiscally strong company with the significant financial backing of the parent company, Carylon Corporation. The Carylon Corporation is now celebrating its 73 RD year in business and we continue to grow and
increase the number of services that we can provide to our valued clients.

We have no pending bankruptcies, liens, stop payment notices, judgments, lawsuits, foreclosures, or any similar actions filed or resolved in the past seven (7) years.

A client has never terminated a contract for breach of contract.

We hereby guarantee that we have the financial resources to effectively manage and complete this project. We have the ability to maintain a staff of regular employees (we have been in operation out of the same Long Beach location for 42 years) and we can demonstrate that the equipment that we own and that we will deploy for this work is more than sufficient, adequate, and suitable.

A certified financial statement is available if requested by the City of Modesto.

EXHIBIT A
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36 THIS PAGE LEFT INTENTIONALLY BLANK

EXHIBIT A
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NATIONAL PLANT SERVICES PROPOSAL FOR

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37 APPENDIX A

RESUMES

EXHIBIT A
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RIVER TRUNK INSPECTION AND CONDITION ASSESSMENT
38 EXHIBIT A
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NATIONAL PLANT SERVICES PROPOSAL FOR

RIVER TRUNK INSPECTION AND CONDITION ASSESSMENT
39 EXHIBIT A
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NATIONAL PLANT SERVICES PROPOSAL FOR

RIVER TRUNK INSPECTION AND CONDITION ASSESSMENT
40 EXHIBIT A
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NATIONAL PLANT SERVICES PROPOSAL FOR

RIVER TRUNK INSPECTION AND CONDITION ASSESSMENT
41 EXHIBIT A
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NATIONAL PLANT SERVICES PROPOSAL FOR

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42 EXHIBIT A
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NATIONAL PLANT SERVICES PROPOSAL FOR

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43 EXHIBIT A
#17..
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ID Task Name Duration Start Finish Resource Names
1 NOTICE TO PROCEED (TENTATIVE) 1 day Mon 5/16/22 Mon 5/16/22 2 1. Project Kickoff Meeting 1 day Wed 5/18/22 Wed 5/18/22 Michelle B.3 2. Data Collection and Review 6 days Wed 5/18/22 Wed 5/25/22 Daniel S.,Michelle B.,Esther A.4 3. Project Planning 5 days Mon 5/23/22 Fri 5/27/225 3.1 Site Reconnaisance 1 day Mon 5/23/22 Mon 5/23/22 Michelle B.,Esther A.6 3.2 Traffic Control & Deployment Planning 5 days Mon 5/23/22 Fri 5/27/22 Michelle B.,City Rise Safety7 4. Mobilization 1 day Mon 5/30/22 Mon 5/30/22 Ferdy,Crew #2,Crew #38 5. Multi Sensor Inspection of Sewer Lines 13 days Tue 5/31/22 Thu 6/16/229 5.1 Multi‐Sensor Inspection Deployment 13 days Tue 5/31/22 Thu 6/16/22 Crew #2,Crew #3,Ferdy,Michelle B.,City Rise Safety,Dan 10 6. Demobiization 1 day Fri 6/17/22 Fri 6/17/22 Crew #2,Crew #3,Ferdy11 7. Quality Control/Data Analysis 29 days Tue 5/31/22 Fri 7/8/2212 7.1 Laser and Sonar Processing 20 days Tue 5/31/22 Mon 6/27/22 Michelle B.,Staff,Esther A.13 7.2 Data Analysis and Reporting 29 days Tue 5/31/22 Fri 7/8/22 Michelle B.,Staff,Esther A.14 7.3 Prepare Draft Report 29 days Tue 5/31/22 Fri 7/8/22 Michelle B.,Esther A.15 8. Deliver Reports/Present Findings 20 days Mon 7/11/22 Fri 8/5/2216 8.1 Submit Draft Report to City 1 day Mon 7/11/22 Mon 7/11/22 Michelle B.17 8.2 City Review Draft Report and Provide Com14 days Tue 7/12/22 Fri 7/29/22 Michelle B.18 8.3 NPS Incorporate City Comments 3 days Mon 8/1/22 Wed 8/3/22 Michelle B.19 8.4 NPS Delivers Revised Report to City 1 day Thu 8/4/22 Thu 8/4/22 Michelle B.20 8.5 NPS Presents Final Report to City 1 day Fri 8/5/22 Fri 8/5/22 Michelle B.21222324252627282930313233343536373839404142434445464748495051 Michelle B.

Daniel S.,Michelle B.,Esther A.

Michelle B.,Esther A.

Michelle B.,City Rise Safety
Ferdy,Crew #2,Crew #3
Crew #2,Crew #3,Ferdy,Michelle B.,City Rise Safety,Daniel S.

Crew #2,Crew #3,Ferdy
Michelle B.,Staff,Esther A.

Michelle B.,Staff,Esther A.Michelle B.,Esther A.

Michelle B.

Michelle B.

Michelle B.

Michelle B.

Michelle B.
5/8 5/15 5/22 5/29 6/5 6/12 6/19 6/26 7/3 7/10 7/17 7/24 7/31 8/7 8/14 8/21 8/28 9/4 9/11 9/18 June July August September
TaskSplitMilestone
SummaryProject SummaryExternal Tasks
External MilestoneInactive TaskInactive Milestone
Inactive SummaryManual TaskDuration‐only
Manual Summary RollupManual SummaryStart‐only
Finish‐onlyDeadlineProgress
Manual Progress

Project: RIVER TRUNK MODESTO
Date: Fri 2/18/22
EXHIBIT A #17..
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NATIONAL PLANT SERVICES, INC. PROPOSAL FOR CITY OF MODESTO RFP 2022-01 - RIVER TRUNK INSPECTION PROJECT
Qty Description UNIT PRICE TOTAL
1 Mobilization and De-Mobilization $7,500.00 $ 7,500.00 14,600 Multi-Sensor Inspection with CCTV: 24"-66" ($/LF) $6.50 $ 94,900.0014,600 Processing of Laser and Sonar Data + Line Segment Reports ($/LF) $1.00 $ 14,600.00 LS Data Review and Recommendations (TAB F) $5,000.00 $ 5,000.00LS Traffic Control including Traffic Control Plans (minor TC Included) Cost plus 10% $2,500.00LS Supplied Air Cost Cost plus 10% $3,000.00LS Cleaning Water Cost Cost Plus 10% $3,000.00 5 Cleaning Services (5 days estimated) $6,500.00 $32,500.00 N/C Debris Dumping at Sutter Plant N/C $0.00
1 Data Walkthru Session Included $ -1 Final Project Report Included $ - Total Project Price $ 163,000.00 * Supplied air rental, if necessary, to be reimbursed at cost plus 10% * Minor Traffic Control (cones and signs) is included in inspection pricing. Major TC or TC plan preparation at cost plus 10%.* No fee City Permit to be obtained.* Cleaning water at Cost plus 10% EXHIBIT B #17..
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Statement of Qualifications, and Proposal Ranking Sheet For
River Trunk Condition Assessment
Staff Member 1Staff Member 2Staff Member 3Staff Member 4Staff Member 5Staff Member 1Staff Member 2Staff Member 3Staff Member 4Staff Member 5 Category
Category
Weight
Proposed Scope of Services 45% 8 9 4.0 10.0 10 10 10 10.0 10.0 10.0 Project Team and Experience 35% 8 9 3 7 9 10 10 10 8 8
General 15% 8 9 3 8 7 10 9 9.0 8.0 8.0
Local Sub Involvement 5% 0 0 5 0 0 0 0 5 0 0
Total Points 100% 76 85.5 35.5 81.5 87 95 93.5 96 85 85 Excellent (9- 10), Good (6 - 8), Fair (3 - 5), Poor (0-2) Rankings
Staff Member 1 76 95 ====>>> 2 1
Staff Member 2 85.5 93.5 ====>>> 2 1
Staff Member 3 35.5 96 ====>>> 2 1
Staff Member 4 81.5 85 ====>>> 2 1
Staff Member 5 87 85 ====>>> 1 2

1.8 1.2 #DIV/0! #DIV/0!
Pipe and
Plant
National
Plant
Pipe and Plant National Plant Services
Pipe and
Plant
National
Plant
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CITY OF MODESTO

COUNCIL AGENDA REPORT
DATE OF MEETING:

June 7, 2022
Date: May 26, 2022
TO: Mayor and City Council
THROUGH: Joseph P. Lopez, City Manager
FROM: Stephan Christensen, Budget Manager
SUBJECT: Public Hearing to Consider and Approve the Final Proposed Fiscal Year 2022-23 Operating and Multi-Year Budget and Capital Improvement Program for the City of Modesto.

CONTACT: Stephan Christensen, Budget Manager, [email protected], 209-577-5390
DESCRIPTION:

Hearing to consider and approve the Final Proposed Fiscal Year 2022-23 Operating and MultiYear Budget and Capital Improvement Program for the City and related Resolutions. (Funding Source: All City Funds)
STRATEGIC PLAN ELEMENT:

This item supports the City of Modesto 2020-2025 Strategic Plan focus on Governance and Service Delivery under Goal H: Achieve Financial Sustainability.

BACKGROUND:

The budget development process begins annually for the City, and its many departments, in October of each fiscal year. This budget cycle continues through February as departments develop their budgets and present them to the City Manager and the Mayor for initial review in March. After the budgets are presented, the City Manager, along with staff, develop a preliminary Draft Budget that is presented to the Finance Committee in April. The preliminary Draft Budget presented to Finance Committee included a General Fund budget that was balanced and included General Fund reductions/adjustments in the amount of $8.19 million.

Additionally, the preliminary Draft Budget includes the use of American Rescue Plan Act (ARPA) Funds related to COVID-19 Public Safety labor expenses in the amount of $4.5 million.

These amounts were used to cover the estimated shortfall in the General Fund of $8.18 million for Fiscal Year 2022-23.

The City Manager’s preliminary Draft Budget for Fiscal Year 2022-23 was presented to the Finance Committee during the budget workshops that were held the week of April 18, 2022. On April 19, April 20, and April 21, the Finance Committee held public workshops on the preliminary #18..
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City Council, June 7, 2022
Public Hearing to Consider and Approve the Final Proposed Fiscal Year 2022-23 Operating and Multi-Year Budget and Capital Improvement Program for the City of Modesto

Draft Budget totaling approximately $508 million for all funds. The public received notice of these workshops through the City’s website and other print media. The agendas for these meetings are attached to this report (Attachment 3).

DISCUSSION:

The final proposed budget for Fiscal Year 2022-23 contains total General Fund revenues of $166.5M and a total expenditure budget of $174.6M (inclusive of a 5% Variance rate of $6.4M) prior to any reductions or adjustments. This resulted in a projected shortfall of $8.1M that the City had to address prior to the final adoption of the budget.

Departments worked diligently throughout the budget process to bring forward reductions and/or adjustments to revenue and expenditure budgets as necessary in order to bring a balanced budget to the Finance Committee for review and forwarding to Council for final adoption. Below is a table that shows the summary of reductions and adjustments that were included as part of the proposed General Fund budget:

Proposed Options for Balancing the General Fund Operating Budget Amount (in Millions) Increase in Departmental Revenues $ 0.22
Freezing of Vacant Positions (10.0 FTEs) $ 1.52
Workers Compensation ISF Rate Reduction (16%) $ 0.86
Department Discretionary Reductions $ 0.70
Department Position/Staffing Savings $ 0.47
Finance Committee Approved Adjustments $ (0.08)
American Rescue Plan Funds (COVID Labor Expenditures) $ 4.50 TOTAL PROPOSED ADJUSTMENTS/REDUCTIONS $ 8.19
The reductions that were required to balance the budget for Fiscal Year 2022-23 are impactful and require the City’s continued strategic freezing of vacant positions and efforts to refine department operating budgets. These strategies continue to use one-time funds, such as the American Rescue Plan Act funds (ARPA) to cover the additional amounts needed to close the shortfall. It is important to note that this portion of the strategy is coming to an end as the ARPA funds are being depleted and no additional funds from the federal government are expected to be appropriated. While this budget remains balanced with the reductions shown above, these types of cuts will no longer be possible in Fiscal Year 2023-24. Real programmatic reductions will need to be evaluated in General Fund departments if expenditure growth continues to outpace revenues.

Leave Bank Purchase Option
In an effort to provide a benefit to the City and Union members, parties met and agreed to continue to offer a Leave Bank Purchase Option for FY 2022-23. This benefit allows members of Modesto Confidential and Management Association (MCMA), Modesto City Employees Association (MCEA), and Modesto Police and Fire Non-Sworn Association (MPNSA), to purchase a leave bank of 48 hours via payroll deduction. The savings received by the City will be applied to the CalPERS Unfunded Accrued Liability (UAL) as direct payments. Resolution (Attachment 9) and Letters of Understanding outline these agreements (Exhibits 5, 6, and 7). #18..
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City Council, June 7, 2022
Public Hearing to Consider and Approve the Final Proposed Fiscal Year 2022-23 Operating and Multi-Year Budget and Capital Improvement Program for the City of Modesto

Proposed Budget Goals and Budget Principles
Attachment 4 provides the City’s Recommended Budget Principles. The Council’s consideration and adoption of the Final Proposed Budget inclusive of the Budget Principles is requested.

The Proposed Operating Budget
The Final Proposed Operating Budget for FY 2022-23 continues to show signs of recovery from the COVID-19 pandemic; however, caution is warranted as the fiscal year begins. Prior to the pandemic, the City was showing signs of continued revenue growth through an improving economy. Unfortunately, as the City moves out of the pandemic, rising inflation has tempered some future expectations of the local economy. There are concerns about when the next recession will hit with estimates showing that it could be as early as January of 2023. Revenues within the General Fund Proposed Budget are built with realistic expectations at this time, and staff will be monitoring the revenue trends closely throughout the next fiscal year.

Revenues have begun to recover as we moved through Fiscal Year 2020-21 and 2021-22 and they continue to show steady improvement in the areas of Sales Tax, Property Tax, Transient Occupancy Tax, and Business License/Mill Tax. These four revenue categories represent 57% of the total General Fund operating revenues for Fiscal Year 2022-23. Aside from ARPA onetime funds, revenues are estimated to continue to grow in the Proposed Budget year by 2.6% from Fiscal Year 2021-22 revenues.

While this is a positive trend for General Fund revenues, General Fund expenditures also continue to rise, outpacing the increase of the revenues. In Fiscal Year 2022-23, total expenditures, prior to reductions, are increasing by 5.4% when compared to the current budget for Fiscal Year 2021-22.

During FY 2017-18, the City Council approved adding $2.6 million of FY 2016-17 carryover funds to the General Fund Emergency Reserves. This action increased the Emergency Reserve amount from $15.8 million to approximately $18.4 million. Additionally, this brought the reserve level to within $1.5M of the Government Finance Officers Association (GFOA) recommended general fund reserve level of two months of regular General Fund operating expenditures.

Additional carryover has been unassigned from the prior year and is estimated at approximately $4M at the start of Fiscal Year 2022-23. The use of these funds will be determined by Council at a future Council meeting.

Capital Improvement Program (CIP) Budget
The CIP includes 196 projects for FY 2022-23 of which 23 are classified as new projects increasing the overall CIP by $32.5 million. Below is a table that shows the breakdown of the proposed amounts for the 22 new projects:

New or Future Projects Breakdown
# of New Projects FY 2022-2023 Budget
Capital Grants - CIP Projects-3140 5 $ 16,973,359.00
Capital Grants - Streets CIP Projects-3160 6 $ 3,805,575.00 Village One CFD Fund-3200 1 $ 58,000.00
Measure L - Capital Projects-3300 2 $ 1,811,500.00
#18..
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City Council, June 7, 2022
Public Hearing to Consider and Approve the Final Proposed Fiscal Year 2022-23 Operating and Multi-Year Budget and Capital Improvement Program for the City of Modesto

Parks and Air Quality Capital Facility Fees Fund-3432 1 $ 765,000.00 Water Fund - CIP Projects-4180 3 $ 2,584,087.00
Sewer Operations Fund-4210 3 $ 5,870,000.00
Fleet Management Fund-5400 1 $ 570,000.00
JPA - TRRP Special Revenue Fund - CIP-6710 1 $ 150,000.00 Grand Total 23 $ 32,587,521.00
A joint meeting was held with the Finance Committee and Planning Commission on May 16, 2022 to review the proposed CIP budget. The Planning Commission made a finding that all projects complied with the City’s General Plan. The Finance Committee recommended that the proposed CIP budget be brought forward to Council for consideration and adoption with a 3-0 vote.

Included in this report is a copy of the minutes and the resolution acknowledging confirmation that the CIP budget conforms to the Modesto Urban Area General Plan pursuant to Section 65401 of the Government Code (Attachments 1 and 2).

Policy
In addition to the operating budget and the CIP budget, policy recommendations must be considered by Council as part of the proposed budget. The policy recommendations included as part of the budget adoption are noted below and can be found in Exhibits 3 and 4:
 Approve the initiation of a rate reduction for all funds that make an annual payment into the Worker’s Compensation Fund for Fiscal Year 2022-23 at the rate of 84 percent (16 percent rate reduction).
 Approve the adoption of an Unfunded Pension Liability Policy that will apply Additional Discretionary Payments (ADP) to reduce the Unfunded Accrued Liability (UAL) and accrual of interest thereon and contribute to the City’s irrevocable Section 115 Trust.

This first policy was included in the proposed budget as part of the recommended actions to close the shortfall amount in the General Fund for Fiscal Year 2022-23. The rate reduction presented above is possible due to the fund balances that have grown in this internal service fund area over the years. The rate reduction recommended as part of this budget is intended to only be one-time in nature.

The second policy is being recommended to assist the City in contributing to its existing Section 115 Trust to reduce the cost of the UAL and to demonstrate financial stability as it looks to find additional strategies to combat growing pension costs.

Addressing Structural Imbalance
Staff continues to conduct an analysis of essential positions and long-term vacancies throughout the organization. This is to evaluate which of these vacant positions may be eliminated or frozen for the upcoming budget year. This has been a critical tool as the City continues to work towards addressing the budget issues that the City faces with expenditures outpacing the growth in revenues. As part of the proposed budget, there are multiple resolutions that are prepared by the Human Resources Department to implement various position allocation actions that are reflected in the Fiscal Year 2022-23 Proposed Operating Budget and the proposed addendums for each department.
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City Council, June 7, 2022
Public Hearing to Consider and Approve the Final Proposed Fiscal Year 2022-23 Operating and Multi-Year Budget and Capital Improvement Program for the City of Modesto

Overall, there are 7 net position allocation changes. This includes the addition of 7 positions, holding vacant 3 positions, and freezing of 11 positions for fiscal year 2022-23. The proposed budget includes 1,271.75 positions city-wide. The breakdown by department of these position allocation changes can be seen below and a separate section is included for Addendum items (Position Allocation changes approved by Council in Fiscal Year 2021-22 along with New Requests).

Position FY23 Starting Add Eliminate Freeze Reclass Move Hold Vacant FY23 Ending Proposed Budget City Attorney's Office 5.00 5.00
City Clerk's Office 5.00 5.00
City Council 8.00 8.00
City Manager's Office 14.00 (1.00) 13.00
Community & Economic Development Department 70.00 1.00 (1.00) 70.00 Finance Department 60.00 1.00 - 61.00
Human Resources 18.00 18.00
Information Technology 36.00 36.00
Modesto Fire Department 211.00 1.00 (3.00) 209.00
Modesto Police Department 314.00 2.00 (8.00) 308.00
Office of the City Auditor 3.00 3.00
Parks, Recreation & Neighborhoods Department 52.75 2.00 (1.00) 53.75 Public Works Department 203.00 203.00
Utilities Department 271.00 271.00
Proposed Budget Total 1,270.75 7.00 (11.00) - (3.00) 1,263.75 Addendum (Items approved by Council in FY22)
Community & Economic Development Department 2.00 - 2.00 Modesto Fire Department 6.00 6.00
Modesto Police Department 2.00 2.00
Utilities Department (2.00) - (2.00)
Addendum (Items approved by Council in FY22) Total 10.00 (2.00) - 8.00 Addendum (New Request)
Utilities Department - - Addendum (New Request) Total - - FY23 Ending 1,270.75 17.00 (2.00) (11.00) - - (3.00) 1,271.75 FY2022-23 Position Allocation by Department
Staff will continue to develop strategies to reduce the number of positions as effectively as possible while still allowing the critical services to be provided to the citizens of Modesto. This strategy will be utilized over the next several years to ensure a high level of service delivery in a cost-effective and sustainable manner.

Three additional areas that will be closely monitored are the Centre Plaza Fund, the Golf Fund, and the Parking Fund. The revenue sources in these three areas have been impacted since the economic shutdown that occurred during the pandemic. At this point, only the Golf Fund and, more recently, the Parking Fund are showing signs of improvement. Since the reopening of the golf courses, during the pandemic, the Golf Fund has shown increases in their revenues as rounds of golf increased dramatically. The Centre Plaza rental revenue continues to be sparse as business travel and conventions are slow to recover. As the pandemic continues to have periods of higher activity, events continue to be sporadic and rental revenues at the Centre Plaza remain low. The Parking Fund has shown some signs of improvement to revenues in the recent months; however, there is still uncertainty about how this fund will perform in the future. A parking infrastructure plan is currently in progress, and there is hope that, in partnership with the downtown community and businesses, that revising the parking infrastructure and plan, that this area will again become self-sufficient. These three areas will continue to be monitored throughout Fiscal Year 2022-23 as the General Fund provides subsidies to each. #18..
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City Council, June 7, 2022
Public Hearing to Consider and Approve the Final Proposed Fiscal Year 2022-23 Operating and Multi-Year Budget and Capital Improvement Program for the City of Modesto

All other non-General Fund budgets, which include the Water, Wastewater, and various Internal Service Funds continue to be solvent. These funds have been reviewed by City staff, and the goal is to ensure that any adjustments to the programs funded by these non-General Funds continue at appropriate levels to best serve for the citizens of Modesto.

In the proposed budget, there are also a small number of adjustments that have been approved for some General Fund and Non-General Fund departments. For a complete listing of these proposed adjustments, refer to Exhibit 1.

FISCAL IMPACT:

The proposed Fiscal Year 2022-23 General Fund contains a balanced operating expenditure budget of approximately $171.4 million (including Transfers Out of $7.9 million). Public safety remains the largest portion of the General Fund at $131.5 million, which is 80% of the total General Fund operating expenditure budget. The proposed budget for Fiscal Year 2022-23 includes General Fund reductions and adjustments in the amount of $8.19 million in proposed revenue and expenditure changes.

Below is a chart that provides the final proposed budget representing those various funds and their corresponding operating budgets:

Fund Name Amount
General Fund $ 171,378,570
Internal Service Funds $ 93,081,668
Water Fund $ 67,108,908
Wastewater Fund $ 60,705,942
Other Funds $ 38,901,945
Surface Transportation Fund $ 25,502,273
Insurance Funds $ 23,101,852
Solid Waste Funds $ 13,346,623
Storm Drain Fund $ 8,026,395
Golf Fund $ 3,669,062
Centre Plaza Fund $ 1,897,416
Airport Fund $ 1,260,339
TOTAL FUNDS $ 507,980,993
COMMITTEE RECOMMENDATION:

The Finance Committee, by a 3-0 vote on April 21, 2022, recommended forwarding the Fiscal Year 2022-23 preliminary Draft Budget to the City Council for consideration. The Proposed Budget being presented for discussion and consideration includes adjustments to the General Fund and Non-General Fund as detailed in Exhibit 1.

One last section of the Proposed Budget is the adjustment of items related to the Proposed Budget for Fiscal Year 2022-23. These items are technical in nature and are required in order to #18..
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City Council, June 7, 2022
Public Hearing to Consider and Approve the Final Proposed Fiscal Year 2022-23 Operating and Multi-Year Budget and Capital Improvement Program for the City of Modesto

ensure that departments have the appropriate spending authority based upon actions that were presented during the budget process at the various phases. These addendum items can all be examined in Exhibit 8.

RECOMMENDED COUNCIL ACTION:

Staff Recommendations:

Resolution approving the adoption of the Fiscal Year 2022-23 Annual and Multi-Year Operating Budgets and the 2022-23 Capital Improvement Program for the City of Modesto and the related Inter-Fund Transfers.

Resolution approving the Budget Principles, Policy on Workers Compensation Fund for FY 2022-23, and the Operating Budget Policy as outlined in the Fiscal Year 2022-23 Final Proposed Budget.

Resolution amending the Position Allocation for Fiscal Year 2022-23 as adopted in the Operating Budget.

Resolution amending the Classification Plan for the City of Modesto to create the classification of Police Administrator.

Resolution approving a Leave Bank Purchase option for Modesto City Employees, Modesto Confidential and Management Association, and Modesto Police and Fire Nonsworn Association and authorizing the City Manager or his designee to execute the transactions.

Resolution adopting the Council Unfunded Pension Liability Policy.

Approved by:

Stephan Christensen, Budget Manager
Joseph P. Lopez, City Manager
Attachments:

1. FY 23 CIP Finance Committee/Planning Commission Meeting Minutes

2. FY 23 CIP Finance Committee/Planning Commission Resolution

3. FY 2022-23 Budget Workshop Hearing Minutes (April 19 through April 21, 2022)

4. FY 2022-23 Budget Principles

5. Resolution Approving FY 2022-23 Operating Budget, MY Budget, and CIP Budget

6. Resolution Approving Final Budget Modifications, Principles, Financial Policies

7. Resolution Amending Position Allocation

8. Resolution Amending Classification Plan

9. Resolution Leave Bank Purchase Option

10. Resolution Council Unfunded Pension Policy

11. 2400 Unrepresented MC Class Range Table

12. Council Unfunded Pension Liability Policy

13. Police Administrator Class Specifications

14. Fiscal Year 2022-23 Proposed Budget -
https://www.modestogov.com/ArchiveCenter/ViewFile/Item/3563 Exhibits:

1. FY 2022-23 Proposed Adjustments (GF and Non-GF)
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City Council, June 7, 2022
Public Hearing to Consider and Approve the Final Proposed Fiscal Year 2022-23 Operating and Multi-Year Budget and Capital Improvement Program for the City of Modesto

2. City of Modesto Operating Budget Policy

3. FY 2022-23 Proposed Policies – Workers Compensation Fund

4. Council Unfunded Pension Liability Policy

5. MCMA Side Letter – Leave Bank Purchase Option

6. MPNSA LOA – Leave Bank Purchase Option

7. MCEA Side Letter – Leave Bank Purchase Option

8. FY 2022-23 Proposed Operating and Multi-Year Budget Addendum #18..
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City of Modesto Planning Commission
Special Minutes
May 16, 2022
1 Being the hour of 6:00 pm, the meeting was called to order by Chairperson Vohra.

I. ROLL CALL
Commissioners Birring, Pollard, Shanks, Silva, and Vohra present Commissioners Morad and Vazquez absent
MOTION
It was moved by Commissioner Shanks, seconded by Commissioner Pollard, and carried unanimously that Commissioners Morad and Vazquez be excused from this meeting.

II. CONFLICT OF INTEREST DECLARATION
None
III. CONSENT
Item A Continuing to authorize remote teleconference meetings pursuant to AB 361 Motion/Action (Approved)
It was moved by Commissioner Pollard, seconded by Commissioner Shanks, and carried unanimously (Birring, Pollard, Shanks, Silva; Vohra, ayes; None, noes; Morad; Vazquez, absent; None, recused) that the Planning Commission adopt Resolution No. 2021-13 RESOLUTION AUTHORIZING REMOTE

TELECONFERENCE MEETINGS OF THE PLANNING COMMISSION OF THE CITY OF MODESTO PURSUANT TO ASSEMBLY BILL 361
IV. PUBLIC HEARINGS
Item B Fiscal Year 2022-23 Capital Improvement Program
Contact Info: Steve Christensen, Budget Manager, 577-5267 [email protected],
Motion/Action (Approved)
It was moved by Commissioner Shanks, seconded by Commissioner Pollard, and carried unanimously (Birring, Pollard, Shanks, Silva; Vohra, ayes; None, noes; Morad, Vazquez, absent; None, recused) that the Planning Commission adopt Resolution No. 2021-14 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF MODESTO FINDING THE FISCAL YEAR 2022-2023 CAPITAL

IMPROVEMENT PROGRAM IN CONFORMANCE WITH THE MODESTO URBAN AREA GENERAL PLAN PURSUANT TO SECTION 65401 OF THE GOVERNMENT

CODE (CITY OF MODESTO)
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Planning Commission Minutes 2 Add Meeting Date
VIII. ADJOURNMENT
The meeting was adjourned at 7:10 pm.

Original, signed copy on file in CEDD
Steve Mitchell, Secretary
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#18..
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Res. No. 2022-14 Page 2
CIP FY 2022/23

EXHIBIT A
2022-2023 Capital Improvement Program
On file with the City Clerk and the
Community & Economic Development Department, Planning Division Or Available online:
https://www.modestogov.com/253/Capital-Improvement-Budgets #18..
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www.modestogov.com

MINUTES
City of Modesto

FINANCE COMMITTEE / COUNCIL WORKSHOP
Chambers, Basement Level
1010 10th Street
Modesto, California
Tuesday, April 19, 2022 at 5:00 PM
Roll Call: Present: Councilmembers Escutia-Braaton and Wright

Absent: Councilmember Zoslocki
Also Present: Councilmembers Madrigal (left at 6:09 p.m.), Ricci, Kenoyer, Mayor Zwahlen (left at 6:05 p.m.)

PUBLIC COMMENTS
None.

CONSENT ITEMS – ROLL CALL VOTE REQUIRED: No Consent Items

NEW BUSINESS

1. Consider accepting and forwarding on to Council for final review and adoption the Draft Proposed Fiscal Year 2022-23 Operating and Multi-Year Budget for the City of Modesto Presentations:

City Manager Joseph Lopez gave a stark presentation of the current fiscal situation regarding current and future budgeting issues. He expressed his concerns regarding remaining solvent and being able to maintain City services.

City of Modesto Budget Overview
• Budget Overview Presentation:

Budget Manager Steve Christensen gave Presentation: General Fund Historical Variance; Fiscal Year 2022-2023 General Fund Daft Proposed Operating Budget; Fiscal Year 2022-2023 Potential Budget Balancing Strategies; Proposed Reductions; Fiscal #18..
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Year 2022-2023 General Fund Proforma; American Rescue Plan; Non-General Funds; Finance Committee Budget Workshop Schedule.

Department Presentations
• Quality of Life
• Police Department
Police Chief Brandon Gillespie gave General Fund presentation: Department Overview, Department Priorities for Fiscal Year 2022-2023, Organizational Chart and Department Staffing, Departmental Revenues & Expenditures, Adjustments/Reductions, Departmental Opportunities, Departmental Challenges.
• Fire Department
Fire Chief Alan Ernst gave Presentation: Department Overview, Department Priorities for Fiscal Year 2022-2023, Organizational Chart and Department Staffing, Departmental Revenues & Expenditures, Adjustments/Reductions, Departmental Opportunities, Departmental Challenges.
• Parks, Recreation & Neighborhoods Department
Parks, Recreation & Neighborhoods Director Laurie Smith gave Presentation:

Department Overview, Department Priorities for Fiscal Year 2022-2023, Organizational Chart and Department Staffing, Departmental Revenues & Expenditures, Adjustments/Reductions, Departmental Opportunities, Departmental Challenges. • Charter Offices
• City Manager’s Office
City Manager Joe Lopez gave Presentation: Department Overview; Department Overview, Department Priorities for Fiscal Year 2022-2023, Organizational Chart and Department Staffing, Departmental Revenues & Expenditures, Adjustments/Reductions, Departmental Opportunities, Departmental Challenges.
• City Attorney’s Office
City Attorney Jose Sanchez gave Presentation: Department Overview, Department Priorities for Fiscal Year 2022-2023, Organizational Chart and Department Staffing, Departmental Revenues & Expenditures, Adjustments/Reductions, Departmental Opportunities, Departmental Challenges.

Presentations will continue at the April 20, 2022, Finance Committee meeting.

MATTERS TOO LATE FOR THE AGENDA
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None.

ADJOURNMENT
This meeting adjourned at 8:00 p.m.

Attest: _______________________________
Dana Sanchez, Interim City Clerk
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www.modestogov.com (http://www.modestogov.com)

MINUTES
City of Modesto

FINANCE COMMITTEE / COUNCIL WORKSHOP
Chambers, Basement Level
1010 10th Street
Modesto, California
Wednesday, April 20, 2022, at 8:30 AM
Roll Call: Present: Councilmembers Escutia-Braaton and Wright

Absent: Councilmember Zoslocki
Also Present: Mayor Zwahlen, Councilmembers Ricci and
Madrigal

PUBLIC COMMENTS
None.

CONSENT ITEMS – ROLL CALL VOTE REQUIRED: No Consent Items

NEW BUSINESS

1. Consider accepting and forwarding on to Council for final review and adoption the Draft Proposed Fiscal Year 2022-23 Operating and Multi-Year Budget for the City of Modesto Presentations continued:
• Charter Offices
• City Clerk’s Office
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Interim City Clerk Dana Sanchez gave Presentation - Department Overview, Department Priorities for Fiscal Year 2022-2023, Organizational Chart and Department Staffing, Departmental Revenues & Expenditures, Adjustments/Reductions, Departmental Opportunities, Departmental Challenges.
• Departments
• Community & Economic Development Department
Community & Economic Development Department Jaylen French gave Presentation:

Department Overview, Department Priorities for Fiscal Year 2022-2023, Organizational Chart and Department Staffing, Departmental Revenues & Expenditures, Adjustments/Reductions, Departmental Opportunities, Departmental Challenges. • Public Works Department
Public Works Director, Bill Sandhu gave Non-General Fund presentation: Department Overview, Department Priorities for Fiscal Year 2022-2023, Organizational Chart and Department Staffing, Departmental Revenues & Expenditures, Adjustments/Reductions, Departmental Opportunities, Departmental Challenges.
• Information Technology Department
I.T. Manager and Interim Chief Informational Officer for Information Technology Department Kevin Harless gave Presentation: Department Overview, Department Priorities for Fiscal Year 2022-2023, Organizational Chart and Department Staffing, Departmental Revenues & Expenditures, Adjustments/Reductions, Departmental Opportunities, Departmental Challenges.

Recessed at 9:47 a.m.

Reconvened at 9:53 a.m.
• Finance Department
Director of Finance, DeAnna Christensen gave Presentation: Department Overview, Department Priorities for Fiscal Year 2022-2023, Organizational Chart and Department Staffing, Departmental Revenues & Expenditures, Adjustments/Reductions, Departmental Opportunities, Departmental Challenges.
• Human Resources Department
Human Resources Director, Christina Alger gave Presentation: Department Overview, Department Priorities for Fiscal Year 2022-2023, Organizational Chart and Department Staffing, Departmental Revenues & Expenditures, Adjustments/Reductions, Departmental Opportunities, Departmental Challenges.

Risk Management & Benefits Division
• Employee Benefits Fund
• Workers Compensation Fund
• Liability Fund
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Human Resources Director, Christina Alger gave Presentation: Department Overview, Department Priorities for Fiscal Year 2022-2023, Organizational Chart and Department Staffing, Departmental Revenues & Expenditures, Adjustments/Reductions, Departmental Opportunities, Departmental Challenges.
• Utilities Department
Utilities Director, Will Wong gave presentation: Department Overview, Department Priorities for Fiscal Year 2022-2023, Organizational Chart and Department Staffing, Departmental Revenues & Expenditures, Adjustments/Reductions, Departmental Opportunities, Departmental Challenges.

Special Presentations
• Hardware/Software Maintenance Presentation
Director of Finance, DeAnna Christensen gave overview of types of equipment, provided a list of maintenance agreements, and discussed funding sources.

Recessed at 11:42 a.m.

Reconvened at 1:00 p.m.

Mayor Zwahlen read a statement regarding the resignation of Councilmember Zoslocki effective today at noon and thanked him for his service to the City. • Revenue Manual/Fee Increases Presentation
Director of Finance, DeAnna Christensen gave overview of revenue manual and potential fee increases. Director of CEDD, Jaylen French gave proposed Fee changes for CEDD.

Director of PRN, Laurie Smith gave proposed Fee changes presentation for PRND.

Director of Utilities, Will Wong gave proposed Fee changes for Utilities Department. • Grant Status Update Presentation
Director of Finance, DeAnna Christensen gave presentation on update of grant applications and awards by department. Jaylen French gave update for grant applications and awards and proposed grant applications for CEDD. Chief Ernst gave update for grant applications and awards and proposed grant applications for Fire Department.

Chief Gillespie gave update for grant applications and awards and proposed grant applications for Police Department. Laurie Smith gave update for grant applications and awards and proposed grant applications for PRND. Bill Sandhu gave update for grant applications and awards and proposed grant applications for Public Works. Will Wong gave update for grant applications and awards and proposed grant applications for Utilities.
• Deferred Maintenance Presentation
Bill Sandhu gave presentation of deferred maintenance for Public Works Department.

Laurie Smith gave presentation of deferred maintenance for PRN Department.

Recessed at 2:39 p.m.
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Reconvened at 2:46 p.m.
• Pension Presentation
Christina Alger gave pension presentation of CalPers Unfunded Accrued Liability. • American Rescue Plan Act (ARPA) Presentation
Edgar Garcia gave ARPA funding presentation.

Presentations will continue at the April 21, 2022, Finance Committee meeting.

MATTERS TOO LATE FOR THE AGENDA
None

ADJOURNMENT
This meeting adjourned at 3:36 p.m.

Attest:
_______________________________
Dana Sanchez, Interim
City Clerk
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www.modestogov.com (http://www.modestogov.com)

MINUTES
City of Modesto

FINANCE COMMITTEE / COUNCIL WORKSHOP
Chambers, Basement Level
1010 10th Street
Modesto, California
Thursday, April 21, 2022, at 8:30 AM
Roll Call: Present: Councilmembers Escutia-Braaton, Wright and Mayor Zwahlen
Also present: Councilmember Ricci and Madrigal

PUBLIC COMMENTS
None.

CONSENT ITEMS – ROLL CALL VOTE REQUIRED: No Consent Items

NEW BUSINESS

1. Consider accepting and forwarding on to Council for final review and adoption the Draft Proposed Fiscal Year 2022-23 Operating and Multi-Year Budget for the City of Modesto
Presentations:
• Follow-up and Committee Recommendations
Jaylen French gave follow up report of Building Permit Fee's increase due to cost recovery.
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Steve Christensen gave follow up report of Property Tax fees and what the City receives.

Steve Christensen gave follow up report of Sales Tax and where it goes.

Steve Christensen gave follow up report of Building Services ISF.

Laurie Smith gave follow up report regarding Parks Water Conservation/Turf Replacement Efforts.

Bill Sandhu gave follow up report on additional information regarding Bulky Item Pickup and marketing materials.

Chief Gillespie gave follow up report about the camera program. He also spoke about camera registration program for residence cameras.

Steve Christensen gave follow up report on the question about duplexes.

Recessed at 8:59 a.m.

Reconvened at 9:02 a.m.
• Outreach on Various City Topics and Potential Tax Measure (Funding Source: All City Funds)
Tim McLarney from True North Research spoke regarding revenue feasibility study they conducted for a local sales tax measure. He discussed the purpose of the study, the methodology of the study, quality of life, changes to improve the City, satisfaction with City Services, initial ballot test, projects & services, positive arguments, interim ballot test, negative arguments, final ballot test, final ballot test at 1/2 cent, key conclusions, observations & recommendations.

Jared Boigan from True North Research also spoke regarding the next steps for a successful campaign regarding a sales tax measure.

ACTION: (Wright/Escutia-Braaton; 3/0) Motion to have the City Manager prepare a Measure for a one percent (one cent) tax increase and forward to Council.

ACTION: (Zwahlen/Wright; 3/0) Motion approving payment of various software/hardware maintenance agreements for Fiscal Year 2022-23 with multiple vendors for all City Departments, for an annual cost not to exceed $6,693,453 and forwarding to Council for approval.
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ACTION: (Wright/Escutia-Braaton; 3/0) Motion to continue this item and move accepting the report on the funding made available by the American Rescue Plan Act of 2021 (ARPA) and approving the staff recommendations for the spending plan for the Year 2 allocation of funds to the next Finance Committee meeting.

ACTION: (Zwahlen/Wright; 3/0) Motion accepting and forwarding on to Council for final review and adoption the Draft Proposed Fiscal Year 2022-23 Operating and Multi-Year Budget for the City of Modesto.

MATTERS TOO LATE FOR THE AGENDA
None

ADJOURNMENT
This meeting adjourned at 10:01 a.m.

Attest:
_______________________________
Dana Sanchez, Interim
City Clerk
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Attachment 4 – FY2022-23 Budget Principles
Recommended Budget Principles

1. Annually Adopt a Structurally Balanced Budget
A structurally balance budget means on-going revenues and on-going expenditures are in balance with on-going revenues meeting or exceeding expenditures during the same time period. If a structural imbalance occurs, a plan must be developed and implemented to bring the budget back into balance.

2. Use of One-Time Resources
Once brought into balance, one-time revenues (excess reserves about reasonable risk calculations, revenue spikes, prior year budget savings, sale of property, etc) shall not be used for current or new on-going operating costs. Examples of appropriate uses of one-time revenues include early retirement of debt, capital expenditures without significant operating or maintenance costs, and other non-reoccurring expenditures.

3. Budget Revisions
New programs, services, or staffing requests are considered in light of the Council’s priorities and shall include a spending offset at the time of the request so that the request has a net-zero impact on the budget.

4. Reserves
All City funds must maintain an adequate reserve level and/or ending fund balance as determined annually as appropriate for each fund. For the General Fund, the contingency reserve amount, which is a flat $7 million, shall be maintained. Any use of the General Fund contingency reserve will require a majority vote of the Council.

5. Debt Issuance
Long-term General Fund debt will not be incurred to support on-going operating costs (other than debt service) unless such issuance achieves net operating cost savings and such savings can be independently verified. All General Fund debt issuances shall identify a method of repayment or have a dedicated revenue source.

6. Employee Compensation
Recognizing that employees are the City’s major resource, negotiations for employee compensation shall focus on the total compensation costs (e.g. increases in salary, steps, and benefit costs) while considering the City’s fiscal condition, revenue growth, and changes in the cost of living.

7. Capital Improvement Projects
Capital Improvement Projects shall not proceed for projects with annual operating and maintenance costs in the General Fund without City Council certification that funding will be available in the applicable year of the cost impact. Certification shall demonstrate that the entire cost of the project, including operating and maintenance costs, will not require a decrease in the City’s core services.

8. Fees and Charges
The development of fees and fee increases shall be utilized where appropriate to assure fee program costs are fully recovered by fee revenue.
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Attachment 4 – FY2022-23 Budget Principles

9. Grants
Staff will seek out, apply for, and effectively administer grants that address the City’s priorities, policy objectives, and provide an overall positive benefit to the City. Before a grant is pursued, staff shall provide a detailed fiscal analysis addressing both the immediate and long-term costs and benefits of the grant. With the exception of pilot projects, one-time grant revenues shall not be used to begin or support the costs of ongoing programs.

10. General Plan
The General Plan is the primary long-term fiscal planning tool. Recommendations to create new development capacity beyond the existing General Plan shall be analyzed to ensure that capital improvements and operating/maintenance costs are within the City’s financial capabilities.

11. Performance Measurement
All requests for funding shall include performance measure data so funding requests can be reviewed and approved in light of anticipated service level outcomes. #18..
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MODESTO CITY COUNCIL
RESOLUTION NO. 2022 -
RESOLUTION APPROVING THE ADOPTION OF THE FISCAL YEAR 2022-23 ANNUAL AND MULTI-YEAR OPERATING BUDGETS AND THE 2022-23

CAPITAL IMPROVEMENT PROGRAM FOR THE CITY OF MODESTO AND

THE RELATED INTER-FUND TRANSFERS
WHEREAS, pursuant to the Charter of the City of Modesto, the City Manager presented the preliminary Draft Operating Budget and Capital Improvement Program for Fiscal Year 2022-23 to the Finance Committee at workshops held on April 19, April 20, and April 21, 2022, and
WHEREAS, the Finance Committee reviewed the preliminary Draft Operating and Multi-Year Operating Budgets and the Capital Improvement Program in a series of televised public workshops on April 19, April 20, and April 21, 2022, and at a joint Planning Commission/Finance Committee meeting held on May 16, 2022, and WHEREAS, the Finance Committee recommended the City Manager’s preliminary Draft Operating and Multi-Year Budgets to the full City Council for consideration, and
WHEREAS, the Finance Committee recommended the proposed Capital Improvement Program budget to the full City Council for consideration, and WHEREAS, in accordance with the City Charter, a duly noticed public hearing was scheduled on June 7, 2022 during which the City Council considered the recommendations of the Finance Committee relating to the preliminary Draft Operating and Multi-year budgets and the Capital Improvement Program, and WHEREAS, prior to any discussion of the CIP budgets and prior to the final adoption, the City Council by separate motion considered each CIP project that could be #18..
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the source of a potential conflict of interest to one or more members of the City Council without the participation of those members, and
WHEREAS, the adoption of the Final Proposed Budget for FY 2022-23 includes the proposed Operating Budget, Multi-Year operating budget, Capital Improvement Program budget, approved adjustments, approved addendums, transfers in and out, adoption of budget controls and financial policies, and WHEREAS, the effective date of the adopted budget for FY 2022-23 shall be July 1, 2022, and
WHEREAS, copies of the Final Proposed Operating and Multi-year budgets and the Capital Improvement Program have been and are available for inspection by the public at the office of the City Clerk.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Modesto that it hereby approves the adoption of the Final Proposed Operating Budget, Multi-Year Budget, and Capital Improvement Program Budget for Fiscal Year 2022-23 inclusive of the Mayor’s Final Budget Modifications, adjustments, and addendums to be in effect July 1, 2022.

The foregoing resolution was introduced at a special meeting of the Council of the City of Modesto held on the 7th day of June, 2022, by Councilmember ___, who moved its adoption, which motion being duly seconded by Councilmember ___, was upon roll call carried and the resolution adopted by the following vote:
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AYES:

NOES:

ABSENT:

ATTEST: _________________________________
DIANE NAYARES-PEREZ, City Clerk
(SEAL)
APPROVED AS TO FORM:

BY: ____________________________________
JOSE M. SANCHEZ, City Attorney
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MODESTO CITY COUNCIL
RESOLUTION NO. 2022 -

RESOLUTION APPROVING THE BUDGET PRINCIPLES, POLICY ON
WORKERS COMPENSATION FUND FOR FY 2022-23, AND THE OPERATING BUDGET POLICY AS OUTLINED IN THE FISCAL YEAR 2022-23 FINAL

PROPOSED BUDGET
WHEREAS, each year the City Council’s Finance Committee makes recommendations regarding the upcoming Fiscal Year Operating Budget and Capital Improvement Program and Budget Principles, and
WHEREAS, in the development of the FY 2022-23 Operating Budget, the Finance Committee reviewed and recommended for City Council consideration the attached Proposed Budget, Policy on the Workers Compensation Fund for FY 2022-23, Budget Principles, and Operating Budget Policy.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Modesto that it hereby approves the Budget Principles, Operating Budget Policy, and Policy on Workers Compensation Fund as shown in Attachment 4 and Exhibits 2 and 3, which are incorporated by reference herein.

The foregoing resolution was introduced at a special meeting of the Council of the City of Modesto held on the 7th day of June, 2022, by Councilmember ___, who moved its adoption, which motion being duly seconded by Councilmember ___, was upon roll call carried and the resolution adopted by the following vote:

AYES:

NOES:

ABSENT:

ATTEST: _________________________________
DIANE NAYARES-PEREZ, City Clerk
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(SEAL)
APPROVED AS TO FORM:

BY: ____________________________________
JOSE M. SANCHEZ, City Attorney
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MODESTO CITY COUNCIL
RESOLUTION NO. 2022-?

RESOLUTION AMENDING THE POSITION ALLOCATION FOR FISCAL
YEAR 2022-23 AS ADOPTED IN THE OPERATING BUDGET.

WHEREAS, a Position Allocation for the City of Modesto was adopted by Modesto City Council on June 30, 2021, as part of the Annual Budget of the City of Modesto for Fiscal Year 2021-22, and
WHEREAS, classification studies are conducted to ensure that a classification system is equitable and consistent within an organization and that positions are correctly classified, and
WHEREAS, per Personnel Administrative Order 2.2-87-12, a classification study may be conducted in response to a reclassification request, to develop/revise a classification specification, or to assist in a reorganization, and WHEREAS, classification studies were conducted by Human Resources to determine appropriate classifications, and
WHEREAS, position changes will be effective the pay period in which July 1, 2022 falls, (Pay Period beginning June 21, 2022), unless otherwise noted, and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Modesto that it hereby approves amending the Position Allocation and the Fiscal Year 2022-23 Operating Budget for various departments as follows:

1. Freeze one (1) Financial Analyst III in the Budget Division (02110) of the City Manager Office Department.

2. Freeze one (1) Senior Business Analyst in the Economic Development Division (14180) of the Community and Economic Development Department. #18..
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3. Allocate one (1) Administrative Office Assistant II in the Neighborhood Preservation Division (14220) of the Community and Economic Development Department.

4. Allocate one (1) Account Clerk II in the Accounts Receivable Division (12115) of the Finance Department.

5. Reallocate one (1) Account Clerk II to one (1) Senior Account Clerk in the Utilities and Collections Division (12470) of the Finance Department.

6. Allocate one (1) Administrative Office Assistant II in the Administration Division (18110) of the Fire Department.

7. Freeze one (1) Police Officer in the Administration Division (19110) of the Police Department.

8. Freeze four (4) Police Officers in the Investigations Services Division (19220) of the Police Department.

9. Freeze one (1) Police Officer in the Field Operations Division (19320) of the Police Department.

10. Freeze one (1) Police Officer in the COPS Hiring Program Ineligible Costs Division (19383) of the Police Department.

11. Freeze one (1) Police Captain in the Records and Support Division (19420) of the Police Department.

12. Allocate one (1) Police Administrator in the Records and Support Division (19420) of the Police Department.

13. Allocate one (1) Police Technician in the Records and Support Division (19420) of the Police Department.
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14. Allocate one (1) Parks Project Coordinator in the Parks Planning and Development Division (32020) of the Parks, Recreation and Neighborhoods Department.

15. Freeze one (1) Cultural Services Manager in the Historical Properties Division (34110) of the Parks, Recreation and Neighborhoods Department.

16. Allocate one (1) Maintenance Worker II in the Operations Services Administration Division (35220) of the Parks, Recreation and Neighborhoods Department.

17. Move one (1) Administrative Services Technician II in the Construction Administration Division (42020) to the Administration Division (41010) of the Utilities Department.

The foregoing resolution was adopted at a regular meeting of the Council of the City of Modesto held on the 7th day of June 2022, by Councilmember ?, who moved its adoption, which motion being duly seconded by Councilmember ?, was upon roll call carried and the resolution adopted by the following vote:

AYES: Councilmembers: ?
NOES: Councilmembers: ?
ABSENT: Councilmembers: ?
ATTEST:

DIANE NAYARES-PEREZ, City Clerk
(SEAL)
APPROVED AS TO FORM:
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By: ___________________________________
JOSE M. SANCHEZ, City Attorney
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MODESTO CITY COUNCIL
RESOLUTION NO. 2022-?

RESOLUTION AMENDING THE CLASSIFICATION PLAN FOR THE

CITY OF MODESTO TO CREATE THE CLASSIFICATION OF POLICE
ADMINISTRATOR.

WHEREAS, a Position Classification Plan for the City of Modesto was adopted by Modesto City Council Resolution No. 2021-283 pursuant to Rule 2.2 of the Personnel Rules and Regulations of the City of Modesto, and
WHEREAS, the City Manager has recommended to the Council amendments to the Position Classification Plan, and
WHEREAS, Rule 2.2 of the City of Modesto Personnel Rules provides that revisions to the Classification Plan shall be effective upon adoption of resolution of the City Council.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Modesto as follows:

1. CLASSIFICATION PLAN AMENDED. The Position Classification Plan of the City of Modesto is hereby amended to create the classifications of Police Administrator at salary range 2453 - unrepresented.

2. EFFECTIVE DATE. This Resolution shall become effective the pay period in which July 1, 2022 falls, (Pay Period beginning June 21, 2022).

The foregoing resolution was introduced in a regular meeting of the Council of the City of Modesto held on the 7th day of June 2022, by Councilmember ?, who moved its adoption, which motion being duly seconded by Councilmember ?, was upon roll call carried and the resolution adopted by the following vote:

AYES: Councilmembers: ?
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NOES: Councilmembers: ?
ABSENT: Councilmembers: ?
ATTEST:

DIANE NAYARES-PEREZ, City Clerk
(SEAL)
APPROVED AS TO FORM:

By: _________________________________
JOSE M. SANCHEZ, City Attorney
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MODESTO CITY COUNCIL
RESOLUTION NO. 2022-?

RESOLUTION APPROVING A LEAVE BANK PURCHASE OPTION FOR

MODESTO CITY EMPLOYEES ASSOCIATION, MODESTO CONFIDENTIAL

AND MANAGEMENT ASSOCIATION, AND MODESTO POLICE AND FIRE

NONSWORN ASSOCIATION AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE THE TRANSACTIONS.

WHEREAS, the City met and conferred with Modesto City Employees Association (MCEA), Modesto Confidential and Management Association (MCMA), and Modesto Police and Fire Nonsworn Association (MPNSA) to discuss offering the Leave Bank Purchase option, and
WHEREAS, employees may purchase an additional leave bank of forty-eight (48) hours by a bi-weekly payroll deduction equivalent to two (2) hours, and WHEREAS, the City shall create for each eligible employee an additional leave bank of 48 hours on pay period ending July 4, 2022. All eligible employees must exhaust the purchased leave bank no later than pay period ending June 19, 2023, and WHEREAS, two (2) hours of pay will be deducted over 24 pay periods beginning pay period ending July 4, 2022 through pay period ending May 22, 2023, and WHERAS, eligible employees may elect to use leave bank purchase option hours in a minimum of two (2) hour increments, and
WHEREAS, Overtime Exempt employees shall record leave bank purchase option hours on their timesheets only at the time the leave bank purchase option hours are actually taken as time off. Overtime Exempt employees shall not work more than forty (40) hours during any workweek within which they take leave bank purchase option hours, and
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WHEREAS, during this designated leave bank purchase option deduction period, the City will continue to report each employee’s full base pay rate to CalPERS. All employees’ deductions go to UAL payment by making additional direct payments (ADP) or Section 115 Trust deposits as agreed to with bargaining units.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Modesto that it hereby approves a Leave Bank Purchase Option for Modesto City Employees Association (MCEA), Modesto Confidential and Management Association (MCMA), And Modesto Police and Fire Nonsworn Association (MPNSA) and authorizing the city manager or his designee to execute the transactions.

The foregoing resolution was adopted at a regular meeting of the Council of the City of Modesto held on the 7th day of June 2022, by Councilmember ?, who moved its adoption, which motion being duly seconded by Councilmember ?, was upon roll call carried and the resolution adopted by the following vote:

AYES: Councilmembers: ?
NOES: Councilmembers: ?
ABSENT: Councilmembers: ?
ATTEST:

DIANE NARAYES-PEREZ, City Clerk
(SEAL)
APPROVED AS TO FORM:

By: ___________________________________
JOSE M. SANCHEZ, City Attorney
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MODESTO CITY COUNCIL
RESOLUTION NO. 2022-?

RESOLUTION ADOPTING THE COUNCIL UNFUNDED PENSION LIABILITY POLICY.

WHEREAS, the City of Modesto (the “City”) provides defined benefit retirement through the California Public Employees’ Retirement System (“CalPERS”). CalPERS is a multiple-employer public employee defined benefit pension plan, and WHEREAS, the market value of investments in the City’s pension plans is less than the present value of the City’s liability for benefits already earned, and thus the City has an Unfunded Accrued Liability (“UAL”), and
WHEREAS, it is the policy of the City of Modesto to use strategies to reduce the cost of the UAL and demonstrate financial stability, and WHEREAS, the City shall strive to contribute more than required by CalPERS by applying Additional Discretionary Payments (“ADP”) to reduce the UAL and accrual of interest thereon; and contribute to the City’s irrevocable Internal Revenue Code Section 115 Trust.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Modesto that it hereby adopts the Council Unfunded Pension Liability Policy.

The foregoing resolution was adopted at a regular meeting of the Council of the City of Modesto held on the 7th day of June 2022, by Councilmember ?, who moved its adoption, which motion being duly seconded by Councilmember ?, was upon roll call carried and the resolution adopted by the following vote:

AYES: Councilmembers: ?
NOES: Councilmembers: ?
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ABSENT: Councilmembers: ?
ATTEST:

DIANE NAYARES-PEREZ, City Clerk
(SEAL)
APPROVED AS TO FORM:

By: ___________________________________
JOSE M. SANCHEZ, City Attorney
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CITY OF MODESTO

CLASS RANGE TABLE

UNREPRESENTED MANAGEMENT AND CONFIDENTIAL NON-SWORN CLASSES Effective June 21, 2022

RANGE TITLE

2423 Executive Assistant
2427 Office Supervisor - Confidential
2428 Legal Services Administrator
2429 Executive Assistant to the City Council
Executive Assistant to the City Manager
Paralegal
2431 Equal Opportunity Analyst/Paralegal
2434 Senior Auditor
2439 Employee Benefits Manager
2441
2442 Employee Relations Officer
2444 Deputy City Attorney I
2447
2448 Deputy City Attorney II
Human Resources Manager
Risk Manager
2451 Budget Manager
2452 Deputy City Attorney III
Deputy Director of Community and Economic Development
Deputy Director of Cultural and Enterprise Services
Deputy Director of Finance
Deputy Director of Human Resources
Deputy Director of Public Works – Operations
Deputy Director of Recreation and Neighborhoods
Public Relations and Legislative Affairs Manager
2453 Police Administrator
2456 Senior Deputy City Attorney
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City of Modesto
Class Range Table – Unrepresented Management and Confidential Non-Sworn Classes Page -2

RANGE TITLE
Exhibit A
S:\Class Comp\Class Plan Docs\CLASS RANGE TABLE\2400 UNREPRESENTED M&C CLASS RANGE TABLE 03.07.17.doc 2462 Assistant City Attorney
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1 CITY OF MODESTO

CITY COUNCIL
POLICY
Latest Revision Date: June 2022
Policy Number: 1.041
SUBJECT: UNFUNDED PENSION LIABILITY POLICY
I. INTRODUCTION
The City of Modesto’s Unfunded Pension Liability Policy (the “Policy”) documents the methods the agency will use to mitigate its Unfunded Accrued Liability.

II. BACKGROOUND
The City of Modesto (the “City”) provides defined benefit retirement through the California Public Employees’ Retirement System (“CalPERS”). CalPERS is a multiple-employer public employee defined benefit pension plan.

All full-time and certain part-time City employees are eligible to participate in CalPERS. CalPERS provides retirement and disability benefits, annual cost of living adjustments and death benefits to plan members and their beneficiaries. CalPERS acts as a common investment and administrative agent for participating public entities within the State of California. Benefit provisions and all other requirements are established by State statute.

In response to the rising cost of public employee pensions after CalPERS investment losses during the Great Recession of 2008-2009, and to ensure the future solvency of plans under contract with CalPERS, California enacted the Public Employees’ Pension Reform Act (“PEPRA”). All public employees hired after PEPRA became effective in January 2013 receive a lesser benefit than those “Classic” employees hired before PEPRA. City employees earn benefits in one of the following four categories:

1. Classic Safety (sworn public safety employees);

2. PEPRA Safety;

3. Classic Miscellaneous (all other non‐sworn City employees); or

4. PEPRA Miscellaneous.

The market value of investments in the City’s pension plans is less than the present value of the City’s liability for benefits already earned, and thus the City has an Unfunded Accrued Liability (“UAL”).

Each year, the amount of the UAL changes based upon actual plan results and any CalPERS changes in assumptions. The UAL grows when actual plan results do not meet CalPERS assumptions, such as retirees living longer than expected; or when CalPERS changes its assumptions, such as reducing the assumed rate of investment return. Conversely, the UAL decreases when actual plan results exceed #18..
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2 CalPERS assumptions, such as investments earning more than the assumed rate of return. CalPERS also charges “interest” on the unpaid liability each year, based on the plan’s discount rate, equivalent to the assumed rate of return. CalPERS requires the City to make annual contributions to reduce the UAL.

III. POLICY
It is the policy of the City to use strategies to reduce the cost of the UAL and demonstrate financial stability. Two strategies to achieve these goals are:

1. Contribute more than required by CalPERS by applying Additional Discretionary Payments (“ADP”) to reduce the UAL and accrual of interest thereon; and

2. Contribute to the City’s irrevocable Internal Revenue Code Section 115 Trust.

Application of Additional Discretionary Payments
When the City identifies funding for an Additional Discretionary Payment (“ADP"), there is a strategy to apply the ADP to pay down the UAL.

The UAL is comprised of layers or “bases” related to each year of actual plan results. Each base is either a loss or gain, equating to either an increase or decrease in the UAL. CalPERS amortizes most of these bases over twenty (20) years to calculate the annual required contribution to pay off the associated liability. Loss bases at the beginning of an amortization cycle are desirable targets for an ADP to maximize overall savings. Conversely, loss bases at the end of an amortization cycle are desirable targets to maximize short‐term savings.

1. It shall be the City’s policy to use a targeting strategy, and apply any ADPs to loss bases that maximize overall savings.

Use Accumulated Fund Balance or One‐Time Money
The City has a General Fund and other types of funds to account for unrestricted revenue as well as many other “restricted” funds to account for revenue with spending restrictions imposed by law, other governmental agencies, or legally enforceable agreements. The City allocates its UAL to each fund based upon the prior year normal cost charged to the fund through payroll.

When the City receives more revenue than expected, or spends less than budgeted, a fund balance accumulates. Much like spending from a savings account, accumulated fund balance is a one‐time resource the City can use to pay down a fund’s allocation of the UAL. The City has a separate “reserve” policy to establish the minimum fund balance to keep on hand for emergencies and operational cash flow.
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3 2. It shall be the City’s policy to consider an ADP to reduce the UAL during each annual budget process, when staff identifies accumulated fund balance in excess of reserve policy requirements.

Negotiate with Employees
Safety members have agreed through current Memorandums of Understanding (“MOU”) to have a percentage of their compensation deducted through payroll to be allocated to provide ADPs.

Miscellaneous members have a voluntary leave bank purchase option, whereas employees purchase 48 hours of leave. Amounts collected from this option are used for ADPs and Section 115 Trust deposits.

The City may negotiate with its labor groups to require larger or new contributions from employees to assist in ADPs to reduce the UAL.

3. It shall be the City’s policy to propose employee contributions to reduce the UAL during labor negotiations, based upon the plan funding ratio and the City’s current and forecasted financial position.

Irrevocable Internal Revenue Code Section 115 Trust
As an alternative to making an ADP to CalPERS, the City can choose to set aside additional money in a Section 115 Trust. Money placed into the trust is irrevocable, meaning it cannot be withdrawn and used for another expenditure of the City. The City has already established a Section 115 Trust with an initial small deposit.

There are two primary benefits associated with a Section 115 Trust: The City has more control over the investment, and the City can use the Trust for rate stabilization. If there are future spikes in pension costs, the City could use money from the Section 115 Trust to help pay some of the required CalPERS contributions. However, in order to utilize the Trust, additional money must be set aside in advance.

4. It shall be the City’s policy to consider adding money to the Section 115 Trust account during each annual budget process through the ISF model and/or using one-time money as described above
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CITY OF MODESTO
NO. 2605

POLICE ADMINISTRATOR
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION
To manage, direct, and coordinate the activities of a major division within the Police Department; to coordinate assigned activities with other divisions within the department; and to provide highly responsible and complex staff assistance to the Chief of Police.

SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from a department head.

Exercises direct and/or indirect supervision over assigned supervisory, professional, technical, and administrative support staff.

ESSENTIAL AND MARGINAL FUNCTION STATEMENTS - Essential and other important responsibilities and duties may include, but are not limited to, the following:

Essential Functions:

Develop and implement division policies, goals, objectives, and priorities.

Direct, oversee, and participate in the development of assigned division's work plan; assign work activities, projects, and programs; monitors work flow; review and evaluate work products, methods, and procedures.

Prepare the division budget; assist in budget implementation; participate in the forecast of additional funds needed for staffing equipment, materials, and supplies; administer the approved budget.

Participate in recommending the appointment of personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures; recommend employee terminations.

Conduct studies and analyze the operations of assigned division; identify areas where improvement may be achieved; maintain current on recent developments, literature, and programs being applied.

Confer with citizens and City officials on law enforcement problems and assist in the development of innovative municipal law enforcement policies.

Essential Functions: (Continued)
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CITY OF MODESTO
Police Administrator