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www.modestogov.com
AGENDA
City of Modesto
SPECIAL APPOINTMENTS COMMITTEE / COUNCIL
WORKSHOP
Held Via Teleconference
(To Access Meeting Please See Instructions Below)
Thursday, September 15, 2022 at 3:00 PM
*Roll Call: Rosa Escutia-Braaton, Chair
David Wright, Vice-Chair
Chris Ricci, Member
Alternates: Tony Madrigal, Jenny Kenoyer, Sue Zwahlen
* Please Note: In order to respond to COVID-19, and pursuant to AB 361, the City will hold this meeting via teleconference and Committee Members will be calling in. “Wordly” can translate into 25+ different languages! To access written translation during the meeting, please scan the QR Code or click this link https://attend.wordly.ai/join/RJDY-6364.
"Wordly" puede traducir a más de 25 idiomas diferentes! Para acceder a la traducción durante la reunión, por favor escanee el código QR o haga clic en el enlace https://attend.wordly.ai/join/RJDY-6364.
THIS MEETING WILL NOT BE PHYSICALLY OPEN TO THE PUBLIC
In order to minimize the spread of the COVID-19 virus, this meeting will be conducted pursuant to AB 361, which amended the Brown Act’s teleconferencing provisions and will not be physically open to the public. You may observe and participate in the meeting via teleconference as indicated below.
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PARTICIPATING IN COMMITTEE MEETINGS IN CONFORMANCE
WITH AB 361
The City of Modesto is providing alternatives to observe and participate in Committee meetings.
If you wish to make either a general public comment or to comment on a specific agenda item, you may use one of the following options:
SUBMITTING COMMENTS BY E-MAIL
Written comments may be submitted via email to: [email protected] (include Agenda Item Number in the subject line). All comments will be shared with the Committee Members and placed in the record, but will not be read aloud during the meeting. Written comments must be received two hours before the meeting.
VIRTUAL PARTICIPATION BY ZOOM VIDEO
CONFERENCING AND TELEPHONE
Joining the Committee meeting via Zoom
The City of Modesto is now offering the ability to view and participate in Committee meetings via telephonic conferencing via “Zoom” video conferencing computer technology. The meeting may be accessed through the use of Zoom using the following options:
Enter the following link into an Internet Browser
https://us02web.zoom.us/j/86945970570,
Enter the following link into an Internet Browser https://zoom.us/ and using the Webinar ID 869 4597 0570
Passcode 84326
To use Zoom, please visit: https://zoom.us/ and either sign-up for a free Zoom account or continue as a guest. Once you have downloaded the app onto your mobile device, joined from your web browser, or downloaded the Zoom software on your computer you will be ready for the upcoming Committee meeting.
Joining the Committee meeting via Telephone
If you don’t have a smart phone or computer to access the meeting via Zoom, you can participate by phone, by calling 1-877-853-5257 (Toll Free) or 1-888-475-4499 (Toll Free) and enter the Webinar ID 869 4597 0570 Passcode 84326
Providing Public Comment on Zoom and by Telephone
The Committee Chairman will request public comment during the Public Comment periods on the meeting agendas and during each Regular Calendar Item on the Committee Agenda. Once the Chairman has announced the public comment period, please do one of the following.
USING A COMPUTER OR SMART PHONE APP:
Click on the “Raise Hand” feature in the webinar controls. This will notify City staff that you have raised your hand.
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City staff will unmute your microphone when it is your turn to provide public comment.
A prompt will appear to confirm you would like to be unmuted and then you will have three minutes to provide public comment.
Once your public comment has ended, you will be muted again.
USING A REGULAR PHONE (not using a computer or smart phone APP):
Dial *9 (star 9), this will notify City staff that you have “raised your hand” for public comment.
City staff will unmute your microphone when it is your turn to provide public comment.
You will hear “you are unmuted” and then you will have three minutes to provide public comment.
Once your public comment has ended, you will be muted again. If your phone is unmuted, and you are unable to be heard, the host may ask that you Dial *6 to toggle mute on/off in Zoom.
Additional Zoom resources/support
Please visit Zoom’s website support page on helpful tips to prepare for the meeting:
https://support.zoom.us/hc/en-us/categories/201146643
Council has not delegated directive or final approval authority to the Committees. Committee actions are recommendations to the full City Council, not final decisions on an issue.
PUBLIC COMMENTS
Please refer to special public comment instructions above.
Three-minute time limit per speaker
Only interested persons in the audience may present these matters. Under State law, Committee Members may respond to matters being presented under this item only as follows:
a. Briefly respond to statements made or questions raised. b. Ask a question for clarification.
c. Provide a reference to staff or other resources for factual information. d. Request staff to report back at a subsequent meeting. e. Finally, a Committee Member or the Committee itself may take action to direct staff to place a matter of business on a future agenda.
NEW BUSINESS
1. Consider recommending appointments to fill five City of Modesto vacancies on the Equity Commission for four-year terms and forwarding to Council for approval. (Funding Source: Not Applicable)
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HUMAN RESOURCES; Christina Alger, 209-571-5126, [email protected]
2. Consider the appointments of each of the vacancies for the Blight Abatement Advisory Committee and forwarding to Council for approval. (Funding Source: Not Applicable) CITY MANAGER; Scotty Douglass, 209-571-9149, [email protected]
3. Consider appointing nine new members to the Modesto Youth Commission for the 2022-2023 school year from October 12, 2022 to June 30, 2023 and forwarding to Council for approval. (Funding Source: Not Applicable)
PRN; Ashley Weaver, 209-577-5428, [email protected]
MATTERS TOO LATE FOR THE AGENDA
These may be presented by members of the City Council and staff upon determination by a majority vote that an emergency exists, as defined by State law, or by a 2/3 vote that (1) there is a need to take immediate action, and (2) that the need for action came to the City’s attention after the agenda was posted.
ADJOURNMENT
Posted pursuant to Government Code Section 54954.2 on the bulletin board at Tenth Street Place on at by
date time signature
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CITY OF MODESTO
COMMITTEE AGENDA REPORT
DATE OF MEETING:
September 15, 2022
August 23, 2022
TO: Appointments Committee
Rosa Escutia-Braaton, Chair
David Wright, Vice-Chair
Chris Ricci, Member
THROUGH: Joseph P. Lopez, City Manager
FROM: Christina Alger, Director of Human Resources
SUBJECT: Commission Appointments – Equity Commission
CONTACT: Christina Alger, Director of Human Resources, [email protected], 209-571-5126 DESCRIPTION:
Consider recommending appointments to fill five City of Modesto vacancies on the Equity Commission for four-year terms and forwarding to Council for approval. (Funding Source: Not Applicable)
STRATEGIC PLAN ELEMENT:
The recommended action supports the City of Modesto’s 2020-2025 Strategic Plan Initiative: Service and Delivery Goal I: Promote trust and engagement between the community and the City; and Goal J:
Build a high-performance organization.
.
BACKGROUND:
The newly formed Equity Commission was adopted by Council on January 25, 2022 by Resolution No. 2022-054. This action renamed and repurposed the Equal Opportunity/Disability Commission to the Equity Commission. The original commission was charged with advising on matters related to equal employment opportunity. This Commission had become dormant for approximately the last five years.
City staff created a Diversity, Equity, and Inclusion (DEI) program which also was adopted on January 25, 2022 by Resolution No. 2022-051. This comprehensive program addresses needed focus and training of staff City-wide for both internal relations and service to our community. Under the program are multiple Plans that address various aspects of DEI to include the Equal Employment Opportunity Plan, Language Access Plan, Americans with Disabilities (ADA) Plan, and the supporting Equity Commission.
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Appointments Committee, September 15, 2022
Commission Appointments – Equity Commission
The new Equity Commission’s purpose is to advise on matters related to all facets of the DEI program and subsequent plans and initiatives. The former Equal Opportunity/Disability Commission jointly met with the Human Relations Commission. This practice will continue with the Equity Commission.
On June 30, 2022 nine applications were taken to the Appointments Committee. Six applications were recommended to move forward to Council. On August 9, 2022, Council approved six appointments by Resolution 2022-332 for a term expiration of August 1, 2026 leaving five vacant seats.
DISCUSSION:
With the approval by Council of six appointments to the newly formed Equity Commission, we currently have five vacant seats to fill. City staff did extensive outreach to solicit applications from interested citizens. City staff emailed seven local community groups to share information on the Equity Commission, the DEI program and asked them to share with their members. We also began advertising these remaining seats on various social media platforms to gain applications: Facebook 7/15/22, 7/19/22, 7/26/22, Twitter 7/14/22, 7/19/22, 7/26/22, LinkedIn 7/14/22, 7/26/22, Nextdoor 7/14/22, and Instagram Story 7/14/22. A total of sixteen applications have been received to date.
Staff recommends considering applications received to fill the remaining five seats. However, the opportunity to apply for the Commission will remain available until all seats are filled.
FISCAL IMPACT:
There is no fiscal impact associated with this action.
Approved by:
Christina Alger, Director of Human Resources
Joseph P. Lopez, City Manager
Attachment:
1. Equity Commission Bylaws
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1 Adopted 2/22/88
Amended by City Council 2/16/93
Amended by Commission 1/23/2012
Amended by City Council 1/25/22
RULES OF PROCEDURE
OF THE
EQUITY COMMISSION
OF THE
CITY OF MODESTO
ARTICLE I
ORGANIZATION
Section 1.1 Establishment. The Affirmative Action Commission of the City of Modesto is established pursuant to the provisions of the Affirmative Action Program established by Modesto City Council Resolution No. 87-237 on April 7, 1987. Pursuant to Council Resolution No. 98-134 on March 3, 1998, the name of the Commission changed to Equal Opportunity/Disability Commission, to more accurately reflect the mission of the Commission. With the passage of Proposition 209, the City reviewed its employment policies, affirmative action policies and other relevant policies and procedures and amended them as necessary to comply with Proposition 209. As part of the compliance effort, the Commission retiled from the Affirmative Action Commission to Equal Opportunity and Disability Commission. In an effort to meet the needs of the community and workforce, the Commission has reviewed its mission. To better align with the goals of the City, the City Council retitled from the Equal Opportunity and Disability Commission to the Equity Commission.
ARTICLE II
DUTIES
Section 2.1 Duties. The duties of the Equity Commission are:
A. To advise the City Manager and the City Council in matters that relate to equity and inclusion, equal opportunity and disability related issues.
B. To formulate and recommend policy to the City Council and City Manger in matters that pertain to equity and inclusion, equal opportunity and disability related issues, to include workforce and services provided to the community.
C. To review the practices and procedures of the City of Modesto in all matters that relate to equity and inclusion, equal opportunity and disability, to include workforce and services provided to the community.
D. To monitor the Equal Employment Opportunity Plan which strives to obtain a City work force which reflects the labor force within the City and Stanislaus County.
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2 Adopted 2/22/88
Amended by City Council 2/16/93
Amended by Commission 1/23/2012
Amended by City Council 1/25/22
E. To continually review the accomplishments of the City of Modesto in meeting its equity and inclusion goals.
F. To be updated statistically on complaints and grievances in regard to equal employment opportunity, equity and inclusion, and disability submitted to the City of Modesto.
ARTICLE III
MEETINGS
Sections 3.1 Regular Meetings. A regular meeting of the Commission shall be held at 5:00 p.m. on the third Monday of each calendar month, except for January and February when meetings will be held on the fourth Monday due to observance of Martin Luther King Jr. Day and President's Day.
Section 3.2 Special Meetings. A special meeting may be called at any time by the Chair of the Commission or upon the written request of three (3) members of the Commission. Whenever a special meeting shall be called, written notice of such meeting shall be made in accordance with Section 3.6 hereof.
Section 3.3 Place of Meetings. Meetings shall be held at the location designated in the agenda for the meeting.
Section 3.4 Meetings to be Public. All meetings of the Commission shall be open to the public, except where closed sessions may be held by law and as deemed necessary by the Commission.
Section 3.5 Attendance. Regular attendance at all meetings of the Commission is required of all members to enable the Commission to discharge its duties. If a member is absent from three (3) meetings of the Commission consecutively, without securing the permission of the Commission, expressed in its official minutes, the Commission may recommend the City Council request the resignation from the Commission of any such member. The Secretary shall report to the Commission when a Commissioner has accrued 4 (four) absences during the calendar year (January – December) for consideration of the Commission.
Section 3.6 Agenda. In order to facilitate the orderly conduct of the business of the Commission:
A. The secretary shall arrange a list of the matters to be considered by the Commission at its next meeting in accordance with the order of business.
The agenda and all other reports and other supplemental material shall be delivered (electronic, postal, or other means as needed to each member of the Commission prior to the Commission meeting at which they are to be considered as far as possible in advance of the meeting as time will permit.
In accordance with amendments to the Ralph M. Brown Act, the agenda will #1..
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3 Adopted 2/22/88
Amended by City Council 2/16/93
Amended by Commission 1/23/2012
Amended by City Council 1/25/22
be posted in a place freely accessible to the public at least 72 hours prior to the meeting. Copies will also be mailed to each person or organization affected by an item on the agenda or requesting notice in writing, each local newspaper of general circulation, and radio or television stations requesting notice in writing.
B. Interested persons in the audience may make presentations to the Commission on agendized items and under the Oral Communication item.
Matters presented under this item cannot be discussed nor acted upon by the Commission at that meeting. Members of the Commission and staff may present items under Matters Too Late for the Agenda,
1. upon determination by a majority of the Commissioners present that an emergency exists; or
2. when the need to take action on the matter arose subsequent to the publishing of the agenda by a two-thirds vote of the Commission, or
3. if less than two-thirds of the members are present, by a unanimous vote of those present.
With the unanimous consent of the members of the Commission present at the meeting, matters may be taken up out of order.
C. The agenda shall specify the time and place of the meeting and a brief description of each item of business to be transacted.
D. The agenda shall be posted in public places as required by law.
Section 3.7 Order of Business. The order of business shall be:
A. Call to Order
B. Roll Call
Consideration of Absences
C. Introduction of Guests
D. Approval of Minutes
E. Oral Communications.
F. Reports
Committees
Staff
F. Unfinished Business.
G. New Business.
H. Written Communications.
I. Matters Too Late for the Agenda.
J. Adjournment.
Section 3.8 Reading the Minutes. Unless the reading of the minutes of the Commission meeting is requested by a member of the Commission, such minutes may be approved without reading if the secretary has previously furnished each member of the Commission with a copy thereof.
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4 Adopted 2/22/88
Amended by City Council 2/16/93
Amended by Commission 1/23/2012
Amended by City Council 1/25/22
Section 3.9 Method of Action. All decisions of the Commission shall be by motion.
Upon the request of any member, roll call vote shall be taken and recorded on any vote. Whenever a roll call vote of the Commission is in order, the names of the members shall be called in alphabetical order except that the name of the presiding officer shall be called last. The affirmative or negative vote of a majority of the entire membership of the Commission shall be necessary for it to take action.
ARTICLE IV
QUORUM
Section 4.1 Quorum. A majority of the appointed members of the Commission shall constitute a quorum for the transaction of business, but fewer members than a quorum may adjourn from time to time.
If all members are absent from any meeting, the Secretary may declare the meeting adjourned to a stated time and place. If the Secretary does so, the Secretary shall cause a written notice of the adjournment to be given in the same manner as provided in Section 3.6.
ARTICLE V
ELECTED OFFICERS
Section 5.1 Chair and Vice Chair. The elected officers of the Commission shall be:
A Chair whose duties shall be to preside at all meetings and call special meetings; and
A Vice Chair, who shall, in the absence of the Chair, perform the duties of the Chair.
Section 5.2 Election of Officers. The Chair and Vice Chair of the Commission shall be elected annually at the regular meeting in January. Each officer is to hold office for no more than two terms consecutively.
Section 5.3 Interim Vacancies. If the Vice Chair of the Commission vacates that office prior to the end of his/her term, the Chair may appoint an interim Vice Chair for the remainder of the calendar year.
If the Chair of the Commission vacates that office prior to the end of his/her term, an interim Chair shall be elected by the Commission for the remainder of the calendar year.
ARTICLE VI
PROCEDURES, POWERS, DUTIES AND STAFF
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5 Adopted 2/22/88
Amended by City Council 2/16/93
Amended by Commission 1/23/2012
Amended by City Council 1/25/22
Section 6.1 Authority. The provisions of the Charter, Municipal Code, and Personnel Rules of the City of Modesto, and these Rules of Procedure pertaining to procedures, powers, duties and staff of the Commission shall prevail in the order stated.
Section 6.2 Secretary. The City shall appoint a staff representative to serve as the Commission’s Secretary. The Secretary shall keep a written record of all business transacted by the Commission, notify Commission members of meetings, keep official records of the Commission, and perform such other duties as the Commission may require.
Section 6.3 Amendment of Rules of Procedure. These Rules of Procedure may be amended from time to time by motion adopted by an affirmative vote of a majority of the entire membership of the Commission.
ARTICLE VII
PARLIAMENTARY PROCEDURE
Section 7.1 Sturgis Standard Code of Parliamentary Procedure. Except as otherwise provided in these Rules of Procedure, all meetings of the Commission shall be conducted in accordance with the current edition of “Sturgis Standard Code of Parliamentary Procedure.”
ARTICLE VIII
COMMITTEES
Section 8.1 Standing Committees. The standing committees of the Commission shall be the Community Outreach Committee, Disability Awareness Committee, Fair Housing Committee. Each Committee will be composed of 3 to 5 members of the Commission appointed by the Chair to serve until the next annual meeting of the Commission. Members appointed to fill vacancies on Committees shall serve for the unexpired terms of the members they replace.
Section 8.2 Special Committees. There shall be such special committees as the Commission may establish from time to time. The members of such special committees shall be appointed by the Chair of the Commission and shall serve for terms established by the Commission.
Section 8.3 Ex Officio Committee Member. The Chair of the Commission shall serve as an ex officio member of all Commission committees.
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CITY OF MODESTO
COMMITTEE AGENDA REPORT
DATE OF MEETING:
September 15, 2022
Date: August 25, 2022
TO: Appointments Committee
Rosa Escutia-Braaton, Chair
David Wright, Vice Chair
Chris Ricci, Member
THROUGH: Joseph P. Lopez, City Manager
FROM: Scotty Douglass, Deputy City Manager
SUBJECT: Blight Abatement Advisory Committee Appointments CONTACT: Scotty Douglass, Deputy City Manager, [email protected], (209) 571-9149
DESCRIPTION:
Consider the appointments of each of the vacancies for the Blight Abatement Advisory Committee and forwarding to Council for approval. (Funding Source: Not Applicable) STRATEGIC PLAN ELEMENT:
The recommended action supports the City of Modesto’s 2020-2025 Strategic Plan Initiative: Great Quality of Life: Increase pride in Modesto’s neighborhoods and business districts through beautification efforts and by investing in community assets and amenities.
BACKGROUND:
In December 2019, by Resolution 2019-555, the City Council approved the Blight Abatement Strategy that included a series of recommendations to promote public and private partnerships with a focus on increasing volunteerism and improving blight abatement programs. To ensure that these efforts are sustained, a component of the strategy included the formation of a Blight Abatement Advisory Committee (BAAC) comprised of public and private partners with a mission to promote public engagement concerning blight abatement in the city and to make recommendations to the City regarding program improvements, potential funding opportunities, and support with increasing volunteerism. The BAAC shall act in an advisory capacity to the City Council and the City Manager in all matters pertaining to blight abatement and beautification efforts. Furthermore, this committee will champion the initiation and coordination of volunteer groups and donations to support the effort.
In October 2020, by Resolution 2020-428, the City Council approved the original formation of the Blight Abatement Advisory Committee, with the following composition:
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Appointment Committee, September 15,2022
Blight Abatement Advisory Committee Appointments
Seat Designation Term
Chairperson One year, voted by simple majority of Committee.
Vice Chairperson One year, voted by simple majority of Committee.
Citizen
(All nine Committee Members – 2 from
County pockets)
Four years, appointed by City Council
Non-voting members City Council Member, and City, County, and other relevant private stakeholders
As currently written, the committee membership shall consist of 9 members appointed by the City Council to 4-year terms, with a rotating chair and vice chair, as approved by the BAAC on an annual basis. Additionally, the Mayor will have the authority to appoint a member of the Council as a non-voting member to the Blight Abatement Advisory Committee. The purpose of this appointment is intended to provide a liaison between the Committee and the Council, and to help streamline communication between the committee and the Council.
DISCUSSION:
Currently, there are three vacancies within the Blight Abatement Advisory Committee. These vacancies are represented in the following table:
Seat Designation Vacancy
Citizen - Within Modesto 2
Citizen - County Pockets 1
The City’s Appointment Committee will review applications and make appointment recommendations for Council’s consideration and approval. Those applicants not appointed to the Blight Abatement Advisory Committee will be invited and encouraged to attend Blight Abatement Advisory Committee meetings and participate in any projects established by the committee. City staff will ensure there are continual opportunities to participate for those not appointed.
FISCAL IMPACT:
There is no fiscal impact.
Approved by:
Scotty Douglass, Deputy City Manager
Joseph P. Lopez, City Manager
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CITY OF MODESTO
COMMIITTEE AGENDA REPORT
DATE OF MEETING:
September 15, 2022
Date: August 17, 2022
TO: Appointments Committee
Rosa Escutia-Braaton, Chair
David Wright, Vice Chair
Chris Ricci, Member
THROUGH: Joseph P. Lopez, City Manager
FROM: Laurie A. Smith, Director of Parks, Recreation and Neighborhoods SUBJECT: Modesto Youth Commission Appointments
CONTACT: Ashley Weaver, Recreation & Neighborhoods Services Manager, [email protected], (209) 577-5428
DESCRIPTION:
Consider appointing nine new members to the Modesto Youth Commission for the 2022-2023 school year from October 12, 2022 to June 30, 2023 and forwarding to Council for approval. (Funding Source: Not applicable)
STRATEGIC PLAN ELEMENT:
This item is consistent with the following 2020-2025 Strategic Plan Areas of Focus: Governance and Service Delivery and Economic Vitality.
BACKGROUND:
By Resolution No. 2022-290, Council reconvened the Modesto Youth Commission (Youth Commission). The Youth Commission provides opportunities to participate in governmental processes, expand civic participation, and share ideas, recommendations, and youth perspectives. The role of Youth Commission members includes the following:
1. Act in an advisory capacity to the City Council and the City Manager in matters pertaining to youth, and to initiatives, policies and programs impacting the youth in the City of Modesto;
2. Formulate and recommend programs to the City Council relating to the concerns and needs of youth in the City of Modesto;
3. Promote engagement from nonprofits, neighborhood associations, and other groups to promote and provide better youth services and increase opportunities for youth engagement in the community;
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Appointments Committee, September 15, 2022
Modesto Youth Commission Appointments
4. Work with other youth organizations in the City of Modesto and other communities to share ideas and strategies for increased youth engagement;
5. Act in an advisory capacity to other City commissions in matters of youth-related concerns and programs;
6. Receive reports from City staff on ongoing efforts and strategies that have been established by the city related to youth activities, including but not limited to those implemented as solutions to problems encountered by youth; program development or improvement to eliminate gaps in service to youth; programs created or improved to provide access to resources; and programs developed or improved to encourage youth participation and include the unique youth voice.
DISCUSSION:
Section 1102 of the Charter of the City of Modesto authorizes the City Council to appoint members of various Boards and Commissions with the recommendation of the City’s Appointments Committee. The Youth Commission is comprised of nine (9) members who live within the boundaries of the City of Modesto and are enrolled full-time in high school. Members are appointed for one year (October through June) to coincide with the school year. The City’s standard Board, Commission, and Committee application was supplemented with questions specific to youth interests and experience. Online applications were received up until September 15, 2022.
The City’s Appointment Committee will review applications and make appointment recommendations for Council’s consideration and approval. Those applicants not appointed to the Youth Commission will be invited and encouraged to attend Youth Commission meetings and participate in any subcommittees and projects established by the Youth Commission. The specifics of these programs will be determined after the Youth Commission initially meets, but City staff will ensure there are continual opportunities to participate for those not appointed.
FISCAL IMPACT:
There is no fiscal impact related to this action.
Approved by:
Laurie A. Smith, Director
Parks, Recreation and Neighborhoods Department
Joseph P. Lopez, City Manager
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