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www.modestogov.com
AGENDA
City of Modesto
FINANCE COMMITTEE / COUNCIL WORKSHOP
Held Via Teleconference
(To Access Meeting Please See Instructions Below)
Monday, February 27, 2023 at 4:00 PM
*Roll Call: David Wright, Chair
Rosa Escutia-Braaton, Vice-Chair
Nick Bavaro, Member
Alternates: Eric Alvarez, Jeremiah Williams, Chris Ricci, Sue Zwahlen * Please Note: In order to respond to COVID-19, and pursuant to AB 361, the City will hold this meeting via teleconference and Committee Members will be calling in. “Wordly” can translate into 25+ different languages! To access written translation during the meeting, please scan the QR Code or click this link https://attend.wordly.ai/join/RJDY-6364.
"Wordly" puede traducir a más de 25 idiomas diferentes! Para acceder a la traducción durante la reunión, por favor escanee el código QR o haga clic en el enlace https://attend.wordly.ai/join/RJDY-6364.
THIS MEETING WILL NOT BE PHYSICALLY OPEN TO THE PUBLIC
In order to minimize the spread of the COVID-19 virus, this meeting will be conducted pursuant to AB 361, which amended the Brown Act’s teleconferencing provisions and will not be physically open to the public. You may observe and participate in the meeting via teleconference as indicated below.
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PARTICIPATING IN COMMITTEE MEETINGS IN CONFORMANCE
WITH AB 361
The City of Modesto is providing alternatives to observe and participate in Committee meetings.
If you wish to make either a general public comment or to comment on a specific agenda item, you may use one of the following options:
SUBMITTING COMMENTS BY E-MAIL
Written comments may be submitted via email to: [email protected] (include Agenda Item Number in the subject line). All comments will be shared with the Committee Members and placed in the record but will not be read aloud during the meeting. Written comments must be received by 2:00 p.m. on the day of the meeting.
VIRTUAL PARTICIPATION BY ZOOM VIDEO
CONFERENCING AND TELEPHONE
Joining the Committee meeting via Zoom
The City of Modesto is now offering the ability to view and participate in Committee meetings via telephonic conferencing via “Zoom” video conferencing computer technology. The meeting may be accessed through the use of Zoom using the following options:
Enter the following link into an Internet Browser
https://us02web.zoom.us/j/86945970570,
Enter the following link into an Internet Browser https://zoom.us/ and using the Webinar ID 869 4597 0570
Passcode 84326
To use Zoom, please visit: https://zoom.us/ and either sign-up for a free Zoom account or continue as a guest. Once you have downloaded the app onto your mobile device, joined from your web browser, or downloaded the Zoom software on your computer you will be ready for the upcoming Committee meeting.
Joining the Committee meeting via Telephone
If you don’t have a smart phone or computer to access the meeting via Zoom, you can participate by phone, by calling 1-877-853-5257 (Toll Free) or 1-888-475-4499 (Toll Free) and enter the Webinar ID 869 4597 0570 Passcode 84326
Providing Public Comment on Zoom and by Telephone
The Committee Chairman will request public comment during the Public Comment periods on the meeting agendas and during each Regular Calendar Item on the Committee Agenda. Once the Chairman has announced the public comment period, please do one of the following.
USING A COMPUTER OR SMART PHONE APP:
Click on the “Raise Hand” feature in the webinar controls. This will notify City staff that you have raised your hand.
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City staff will unmute your microphone when it is your turn to provide public comment.
A prompt will appear to confirm you would like to be unmuted and then you will have three minutes to provide public comment.
Once your public comment has ended, you will be muted again.
USING A REGULAR PHONE (not using a computer or smart phone APP):
Dial *9 (star 9), this will notify City staff that you have “raised your hand” for public comment.
City staff will unmute your microphone when it is your turn to provide public comment.
You will hear “you are unmuted” and then you will have three minutes to provide public comment.
Once your public comment has ended, you will be muted again. If your phone is unmuted, and you are unable to be heard, the host may ask that you Dial *6 to toggle mute on/off in Zoom.
Additional Zoom resources/support
Please visit Zoom’s website support page on helpful tips to prepare for the meeting:
https://support.zoom.us/hc/en-us/categories/201146643
Council has not delegated directive or final approval authority to the Committees. Committee actions are recommendations to the full City Council, not final decisions on an issue.
PUBLIC COMMENTS
Please refer to special public comment instructions above.
Three-minute time limit per speaker
Only interested persons in the audience may present these matters. Under State law, Committee Members may respond to matters being presented under this item only as follows:
a. Briefly respond to statements made or questions raised. b. Ask a question for clarification.
c. Provide a reference to staff or other resources for factual information. d. Request staff to report back at a subsequent meeting. e. Finally, a Committee Member or the Committee itself may take action to direct staff to place a matter of business on a future agenda.
CONSENT ITEMS – ROLL CALL VOTE REQUIRED:
Information concerning the consent items listed below has been forwarded to each Committee Member prior to this meeting for study. Unless some member of the audience or Committee Member has a question concerning an item and asks that it be withdrawn from the consent list, the Committee approves the items at one time. The action taken by the Committee in approving consent items is set forth in the explanation of this individual item. - 4 -
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Any and all of the following agenda items are subject to action by the Modesto City Council.
This Agenda is on file at the Modesto-Stanislaus Library Reference Room, 1500 I Street, Modesto, in the City Clerk’s Office, Sixth Floor, 10th Street Place, and is available on the City’s Web site at www.modestogov.com.
In accordance with the requirements of Title II of the Americans with Disabilities Act (“ADA”) of 1990, the Fair Employment & Housing Act (“FEHA”), the Rehabilitation Act of 1973 (as amended), Government Code section 11135 and other applicable codes, the City of Modesto (“City”) will not discriminate against individuals on the basis of disability in the City’s services, programs, or activities. For more information, please visit the City of Modesto website at https://www.modestogov.com/865/Americans-with-Disabilities-Act-ADA In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk (209) 577-5396. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CONSENT
An item may be removed from consent and discussed at the request of an audience member or Committee Member.
Consent
1. Consider approving the recommended budget adjustments to Fiscal Year 2022-23 Annual Operating and Capital Improvement Program Budgets; and forwarding to Council for approval. (Funding Source: Various Funds)
Motion approving the recommended budget adjustments to Fiscal Year 2022-23 Annual Operating and Capital Improvement Program Budgets; and forwarding to Council for approval.
BUDGET; Steve Christensen, 209-577-5390, [email protected] Consent
2. Consider approving an Agreement for low lead brass, PVC, galvanized fittings and valves to Ferguson Waterworks, Modesto CA, and Pace Supply, Stockton, CA for a total amount not to exceed $3,200,000 over five years and forwarding to Council for approval. (Funding Source: Water Fund)
Motion approving the Award of Bid and Agreement for low lead brass, PVC, galvanized fittings, and valves to two vendors with the overall lowest responsive and responsible bids to Ferguson Waterworks, Modesto, CA, and Pace Supply, Stockton for a (1) one–year Agreement with (4) four one-year extension options, for a total estimated annual cost not to exceed $640,000, and $3,200,000 over five years and forwarding to Council for approval.
FINANCE DEPARTMENT; Dianne Love, 209-571-5164, [email protected] - 5 -
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Consent
3. Consider approving the First Amendment to Agreement with United Pavement Maintenance, Inc..for Hot Patch Work to extend the term of the Agreement from May 21, 2023 to May 21, 2024. (Funding Source: Water Funds, Wastewater Fund, and Stormwater Fund)
Motion approving the First Amendment with United Pavement Maintenance, Hughson, CA., for Hot Patch Work to extend the term of the Agreement from May 21, 2023 to May 21, 2024 and forwarding to Council for approval.
FINANCE DEPARTMENT; Dianne Love, 209-571-5164, [email protected] Consent
4. Consider accepting an Informational Report on the November and December 2022 Grant Applications and Awards and forwarding to Council for approval. (Funding Source: Not Applicable)
Motion approving the acceptance of the November and December 2022 Grant Applications and Awards Report and forwarding to Council for approval.
FINANCE DEPARTMENT; Maria Garnica, 209-577-5249,
[email protected]
Consent
5. Consider approving an Agreement with Jade Global, Inc., for Professional Services for a term of two years with three 1-year extension options for the upgrade from our existing Discoverer Financial Reporting Application to Oracle Analytics Cloud for an amount not to exceed $863,080; and approving the purchase of Oracle Cloud Analytics subscription software to Mythics, Inc. of Virginia Beach, VA (using the Omnia Partners cooperative purchasing organization piggybacking on the Maricopa County, CA Contract#180233-002) for a term of three-years with an option for two additional years which includes all software, licensing, and configuration for Oracle Analytics Cloud for an amount not to exceed $510,137 and forwarding to Council for approval. (Funding Source: Various)
Motion approving an Agreement with Jade Global, Inc., for Professional Services for a term of two years with three 1-year extension options for the upgrade from our existing Discoverer Financial Reporting Application to Oracle Analytics Cloud for an amount not to exceed $863,080 and forwarding to Council for approval.
Motion approving the Competitive Bidding Process from the Omnia Partners cooperative purchasing organization, Maricopa County, CA Contract#180233- 002, with Mythics, Inc. of Virginia Beach, VA for purchase of Oracle Cloud Analytics subscription software for a total amount not to exceed $510,137 and forwarding to Council for approval.
IT; James Dotson, 209-571-5508, [email protected]
NEW BUSINESS
6. Consider approving a First Amendment to the Purchasing Agreement with VSS Emultech, Modesto, CA for slurry oil for a revised total amount $5,252,760 over five - 6 -
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years and forwarding to Council for approval. (Funding Source: Surface Transportation, Water, Wastewater and Storm Drain Funds) Motion approving the First Amendment increasing the Agreement amount with VSS Emultech, Modesto, CA for slurry oil by $3,213,920 from $2,038,840 to a new total amount of $5,252,760 over five years and forwarding to Council for approval.
FINANCE DEPARTMENT; Dianne Love, 209-571-5164, [email protected]
7. Consider approving the Plans and Specifications for the Facultative Biosolids Removal Project, accepting the Bid, and awarding a contract to Synagro, of Baltimore, MD, for a total amount not to exceed $6,725,038, approving an Agreement with West Yost Associates for Engineering Support During Construction and Construction Management Services for a total amount not to exceed $2,246,522 and forwarding to Council for approval. (Funding Source: Wastewater Fund) Motion approving Plans and Specifications for the Facultative Biosolids Removal Project, accepting the bid, and approving a construction contract with Synagro, of Baltimore, MD, in the amount of $5,173,106 plus $1,551,932 in contingency (if needed), for a total amount not to exceed $6,725,038 over five years and authorizing the City Manager, or his designee, to execute the Agreement and forwarding to Council for approval.
Motion authorizing an increase in the Director’s authority to issue Change Orders for the Facultative Biosolids Removal Project from 8% ($413,849) to 30% ($1,551,932) of the construction contract amount of $5,173,106 with Synagro, of Baltimore, MD and forwarding to Council for approval. Motion approving an Agreement with West Yost Associates, of Sacramento, CA, for Engineering Support during Construction and Construction Management Services for the Facultative Biosoilds Removal Project in the amount of $1,953,497 for the identified scope of services, plus $293,025 for additional services (if needed), for a total amount not to exceed $2,246,522 and authorizing the City Manager, or his designee to execute the Agreement and forwarding to Council for approval.
Motion amending the Fiscal Year 2022-23 Multi-Year Program Budget in the amount of $9,271,560 to be transferred into the Project from Wastewater Reserves to fund the construction phase of the Facultative Biosolids Removal Project and authorizing the City Manager, or his Designee, to implement the provisions of this resolution and forwarding to Council for approval.
UTILITIES; Cristian Ciotau, 209-577-5260, [email protected]
ADJOURNMENT
Posted pursuant to Government Code Section 54954.2 on the bulletin board at Tenth Street Place on at by
date time signature