- 1 -
2/27/2023 4:00:00 PM
www.modestogov.com
MINUTES
City of Modesto
FINANCE COMMITTEE / COUNCIL WORKSHOP
Held Via Teleconference
Monday, February 27, 2023 at 4:03 PM
Roll Call: Present: Member Bavaro, Vice-Chair Escutia-Braaton, Chair Wright
Absent: None
Also Present: None
PUBLIC COMMENTS
None
CONSENT ITEMS – ROLL CALL VOTE REQUIRED:
ACTION CONSENT ITEM 1-5 (Escutia-Braaton/Bavaro; 3/0)
CONSENT
Consent
1. Consider approving the recommended budget adjustments to Fiscal Year 2022-23 Annual Operating and Capital Improvement Program Budgets; and forwarding to Council for approval. (Funding Source: Various Funds)
Motion approving the recommended budget adjustments to Fiscal Year 2022-23 Annual Operating and Capital Improvement Program Budgets; and forwarding to Council for approval.
BUDGET; Steve Christensen, 209-577-5390, [email protected] ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion approving the recommended budget adjustments to Fiscal Year 2022-23 Annual Operating and Capital Improvement Program Budgets; and forwarding to Council for approval. - 2 -
2/27/2023 4:00:00 PM
Consent
2. Consider approving an Agreement for low lead brass, PVC, galvanized fittings and valves to Ferguson Waterworks, Modesto CA, and Pace Supply, Stockton, CA for a total amount not to exceed $3,200,000 over five years and forwarding to Council for approval. (Funding Source: Water Fund)
Motion approving the Award of Bid and Agreement for low lead brass, PVC, galvanized fittings, and valves to two vendors with the overall lowest responsive and responsible bids to Ferguson Waterworks, Modesto, CA, and Pace Supply, Stockton for a (1) one–year Agreement with (4) four one-year extension options, for a total estimated annual cost not to exceed $640,000, and $3,200,000 over five years and forwarding to Council for approval.
FINANCE DEPARTMENT; Dianne Love, 209-571-5164, [email protected] ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion approving the Award of Bid and Agreement for low lead brass, PVC, galvanized fittings, and valves to two vendors with the overall lowest responsive and responsible bids to Ferguson Waterworks, Modesto, CA, and Pace Supply, Stockton for a (1) one–year Agreement with (4) four one-year extension options, for a total estimated annual cost not to exceed $640,000, and $3,200,000 over five years and forwarding to Council for approval.
Consent
3. Consider approving the First Amendment to Agreement with United Pavement Maintenance, Inc..for Hot Patch Work to extend the term of the Agreement from May 21, 2023 to May 21, 2024. (Funding Source: Water Funds, Wastewater Fund, and Stormwater Fund)
Motion approving the First Amendment with United Pavement Maintenance, Hughson, CA., for Hot Patch Work to extend the term of the Agreement from May 21, 2023 to May 21, 2024 and forwarding to Council for approval.
FINANCE DEPARTMENT; Dianne Love, 209-571-5164, [email protected] ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion approving the First Amendment with United Pavement Maintenance, Hughson, CA., for Hot Patch Work to extend the term of the Agreement from May 21, 2023 to May 21, 2024 and forwarding to Council for approval.
Consent
4. Consider accepting an Informational Report on the November and December 2022 Grant Applications and Awards and forwarding to Council for approval. (Funding Source: Not Applicable)
Motion approving the acceptance of the November and December 2022 Grant Applications and Awards Report and forwarding to Council for approval.
FINANCE DEPARTMENT; Maria Garnica, 209-577-5249,
[email protected]
- 3 -
2/27/2023 4:00:00 PM
ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion approving the acceptance of the November and December 2022 Grant Applications and Awards Report and forwarding to Council for approval.
Consent
5. Consider approving an Agreement with Jade Global, Inc., for Professional Services for a term of two years with three 1-year extension options for the upgrade from our existing Discoverer Financial Reporting Application to Oracle Analytics Cloud for an amount not to exceed $863,080; and approving the purchase of Oracle Cloud Analytics subscription software to Mythics, Inc. of Virginia Beach, VA (using the Omnia Partners cooperative purchasing organization piggybacking on the Maricopa County, CA Contract#180233-002) for a term of three-years with an option for two additional years which includes all software, licensing, and configuration for Oracle Analytics Cloud for an amount not to exceed $510,137 and forwarding to Council for approval. (Funding Source: Various)
Motion approving an Agreement with Jade Global, Inc., for Professional Services for a term of two years with three 1-year extension options for the upgrade from our existing Discoverer Financial Reporting Application to Oracle Analytics Cloud for an amount not to exceed $863,080 and forwarding to Council for approval.
Motion approving the Competitive Bidding Process from the Omnia Partners cooperative purchasing organization, Maricopa County, CA Contract#180233- 002, with Mythics, Inc. of Virginia Beach, VA for purchase of Oracle Cloud Analytics subscription software for a total amount not to exceed $510,137 and forwarding to Council for approval.
IT; James Dotson, 209-571-5508, [email protected] ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion approving an Agreement with Jade Global, Inc., for Professional Services for a term of two years with three 1-year extension options for the upgrade from our existing Discoverer Financial Reporting Application to Oracle Analytics Cloud for an amount not to exceed $863,080 and forwarding to Council for approval.
ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion approving the Competitive Bidding Process from the Omnia Partners cooperative purchasing organization, Maricopa County, CA Contract#180233-002, with Mythics, Inc. of Virginia Beach, VA for purchase of Oracle Cloud Analytics subscription software for a total amount not to exceed $510,137 and forwarding to Council for approval.
NEW BUSINESS
6. Consider approving a First Amendment to the Purchasing Agreement with VSS Emultech, Modesto, CA for slurry oil for a revised total amount $5,252,760 over five years and forwarding to Council for approval. (Funding Source: Surface Transportation, Water, Wastewater and Storm Drain Funds) - 4 -
2/27/2023 4:00:00 PM
Motion approving the First Amendment increasing the Agreement amount with VSS Emultech, Modesto, CA for slurry oil by $3,213,920 from $2,038,840 to a new total amount of $5,252,760 over five years and forwarding to Council for approval.
FINANCE DEPARTMENT; Dianne Love, 209-571-5164, [email protected] ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion approving the First Amendment increasing the Agreement amount with VSS Emultech, Modesto, CA for slurry oil by $3,213,920 from $2,038,840 to a new total amount of $5,252,760 over five years and forwarding to Council for approval.
7. Consider approving the Plans and Specifications for the Facultative Biosolids Removal Project, accepting the Bid, and awarding a contract to Synagro, of Baltimore, MD, for a total amount not to exceed $6,725,038, approving an Agreement with West Yost Associates for Engineering Support During Construction and Construction Management Services for a total amount not to exceed $2,246,522 and forwarding to Council for approval. (Funding Source: Wastewater Fund) Motion approving Plans and Specifications for the Facultative Biosolids Removal Project, accepting the bid, and approving a construction contract with Synagro, of Baltimore, MD, in the amount of $5,173,106 plus $1,551,932 in contingency (if needed), for a total amount not to exceed $6,725,038 over five years and authorizing the City Manager, or his designee, to execute the Agreement and forwarding to Council for approval.
Motion authorizing an increase in the Director’s authority to issue Change Orders for the Facultative Biosolids Removal Project from 8% ($413,849) to 30% ($1,551,932) of the construction contract amount of $5,173,106 with Synagro, of Baltimore, MD and forwarding to Council for approval. Motion approving an Agreement with West Yost Associates, of Sacramento, CA, for Engineering Support during Construction and Construction Management Services for the Facultative Biosoilds Removal Project in the amount of $1,953,497 for the identified scope of services, plus $293,025 for additional services (if needed), for a total amount not to exceed $2,246,522 and authorizing the City Manager, or his designee to execute the Agreement and forwarding to Council for approval.
Motion amending the Fiscal Year 2022-23 Multi-Year Program Budget in the amount of $9,271,560 to be transferred into the Project from Wastewater Reserves to fund the construction phase of the Facultative Biosolids Removal Project and authorizing the City Manager, or his Designee, to implement the provisions of this resolution and forwarding to Council for approval.
UTILITIES; Cristian Ciotau, 209-577-5260, [email protected] ACTION: (Bavaro/Escutia-Braaton; 3/0) Motion approving Plans and Specifications for the Facultative Biosolids Removal Project, accepting the bid, and approving a construction contract with Synagro, of Baltimore, MD, in the amount of $5,173,106 plus $1,551,932 in contingency (if needed), for a total amount not to exceed $6,725,038 over - 5 -
2/27/2023 4:00:00 PM
five years and authorizing the City Manager, or his designee, to execute the Agreement and forwarding to Council for approval.
ACTION: (Bavaro/Escutia-Braaton; 3/0) Motion authorizing an increase in the Director’s authority to issue Change Orders for the Facultative Biosolids Removal Project from 8% ($413,849) to 30% ($1,551,932) of the construction contract amount of $5,173,106 with Synagro, of Baltimore, MD and forwarding to Council for approval.
ACTION: (Bavaro/Escutia-Braaton; 3/0) Motion approving an Agreement with West Yost Associates, of Sacramento, CA, for Engineering Support during Construction and Construction Management Services for the Facultative Biosoilds Removal Project in the amount of $1,953,497 for the identified scope of services, plus $293,025 for additional services (if needed), for a total amount not to exceed $2,246,522 and authorizing the City Manager, or his designee to execute the Agreement and forwarding to Council for approval.
ACTION: (Bavaro/Escutia-Braaton; 3/0) Motion amending the Fiscal Year 2022-23 Multi-Year Program Budget in the amount of $9,271,560 to be transferred into the Project from Wastewater Reserves to fund the construction phase of the Facultative Biosolids Removal Project and authorizing the City Manager, or his Designee, to implement the provisions of this resolution and forwarding to Council for approval.
ADJOURNMENT
This meeting adjourned at 4:35 p.m.
Attest: _________________________
Andrea Cook, Deputy City Clerk