Recreation received approximately $650 million in funding from Proposition 68 for this program and awarded grants totaling $250 Million in this round of funding.
On July 9, 2019, by Resolution No. 2019-333, Council authorized staff to move forward with the submission of a grant application for the renovation of César E. Chavez Park and authorized the City Manager to accept the grant award on behalf of the City.
On November 5, 2019, by Resolution Nos. 2019-500 and 2019-501, Council approved the updated masterplan for César E. Chavez Park and determined that the scope of the project is within the scope of the Modesto Urban Area General Plan Master Environmental Impact Report (SCH No. 2014042081).
On February 20, 2020, staff received notification from the California State Department of Parks and Recreation that the César E. Chavez Park Renovation Project was selected for funding.
On March 26, 2020, the City Manager signed the grant agreement on behalf of the City of Modesto awarding the City of Modesto $8.5 Million Dollars for the renovation of César E.
Chavez Park.
DISCUSSION:
The renovation of César E. Chavez Park will provide new and exciting recreational opportunities to the west-Modesto community. In addition, the exciting new water play area offers a regional draw, economic stimulus for the neighborhood, and an exciting addition to Modesto’s park system.
In accordance with Administrative Directive 3.1, “Selection Procedures for Professional Consultants Who Provide Engineering for Capital Projects,” staff initiated a Request for Proposals (RFP) to perform Engineering/Design Services.
On April 30, 2020 the City’s Parks Planning and Development Division issued a Request for Proposals (RFP) # PPD20-04 for Construction Documentation for the César E. Chavez Park Renovation Project. On June 10, 2020, staff received Nine (9) consultant proposals. On June 18, 2020, after a thorough review of the RFP responses, a selection panel invited the 4 most qualified responders to attend a formal interview and ranked the consultants by qualifications.
The selection committee determined that O’Dell Engineering of Modesto, CA was the most qualified consultant who, after contract negotiations, provided a proposal in the amount of $757,780 which was approximately 0.4% higher than the City’s estimated contract amount.
Based on the results of the RFP, staff recommends the council approve an agreement with O’Dell Engineering, Inc. of Modesto, CA to complete the Construction Documentation (Design) for César E. Chavez Park Renovation Project in the amount of $757,780.
In addition, staff recommends Council approve a 10% additional services budget in the amount of $37,889 to allow for additional services due to unforeseen conditions, delays or expenses for an agreement total not to exceed $795,669. This additional services budget does not commit the city to spend the additional funding, but allows the Department Director to approve change orders up to the additional services limit, without further council action.
DocuSign Envelope ID: 0CEB72C3-1D00-43BF-8241-67C777E16FFF #7..
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City Council, November 10, 2020
Accept $8.5 Million in Proposition 68 Grant Funding, Approve Agreement with O’Dell Engineering for Design Services of César E. Chavez Park Renovation Project and amending the Fiscal Year 20/21 Capital Improvement Program Budget
In accordance with Modesto Municipal Code Sec. 8-3.204(a), Exceptions to Formal Bidding Requirements, the agreement is for professional services and, therefore, exempt from the bidding requirement. The approval of the agreement for construction documentation for Phase 2 of César E. Chavez Park Renovation Project to O’Dell Engineering, Inc. of Modesto, CA conforms to Modesto Municipal Code 8-3.204, subsection (a) as they are providing professional engineering services.
Finally, though Council approved the City Manager to accept the grant award on behalf of the City of Modesto, Council action is required to budget the grant funding into the FY20/21 Capital Improvement Program and establish the budget of Capital Improvement Project # 101276 – Cesar E. Chavez Park Renovation Project.
FISCAL IMPACT:
This project will be entirely funded by the Statewide Park Development and Community Revitalization Grant program funded by Proposition 68. The recommended budget adjustment (Attachment A) will established the project budget by recognizing $8.5 Million in grant revenue and budgeting the estimated expense in Capital Improvement Project (CIP) #101276 - César E.
Chavez Park Renovation Project.
Expenses for the project are currently estimated as outlined below:
Project Expense Budget:
Engineering/Design/Admin/Permitting (11.2% of Construction) $ 950,000 Construction $ 6,681,416
Construction Admin (8% of Construction) $ 534,513
Contingency (5% of Construction) $ 334,071
TOTAL ESTIMATED PROJECT EXPENSE $ 8,500,000
COMMITTEE RECOMMENDATION:
This item was reviewed at the October 12, 2020 Safety and Communities Committee and forwarded for the approval of the full City Council.
CEQA/NEPA REQUIREMENTS:
An Initial Study, Environmental Assessment No. EA/PRN 2019-06 found that the project is within the scope of the project covered by the Modesto Urban Area General Plan Master Environmental Impact Report (SCH No. 2014042081) and no new environmental document or Public Resources Code Section 21081 findings are required.
RECOMMENDED COUNCIL ACTION:
Staff Recommendations:
Resolution accepting Proposition 68 Statewide Park Development and Community Revitalization Program - Round 3 Grant Award of $8,500,000 for the César E. Chavez Park Renovation Project.
DocuSign Envelope ID: 0CEB72C3-1D00-43BF-8241-67C777E16FFF #7..
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City Council, November 10, 2020
Accept $8.5 Million in Proposition 68 Grant Funding, Approve Agreement with O’Dell Engineering for Design Services of César E. Chavez Park Renovation Project and amending the Fiscal Year 20/21 Capital Improvement Program Budget
Resolution approving an Agreement with O’Dell Engineering, Inc., of Modesto, CA for the preparation of construction documentation (design) for César E. Chavez Park Renovation Project in the amount of $757,780, plus $37,889 for additional services, if needed, for an agreement total not to exceed $795,669 and authorizing the City Manager, or his designee, to execute the agreement, in a form approved by the City Attorney.
Resolution amending the Fiscal Year 20/21 Capital Improvement Program Budget as outlined in Attachment A.
Approved by:
Laurie A. Smith, Director of Parks, Recreation and
Neighborhoods Department
Joseph P. Lopez, City Manager
Attachments:
1. Resolution – Grant Acceptance
2. Resolution – Odell Engineering, Inc. Agreement
3. Resolution – Budget Adjustment
4. Attachment A - Budget Adjustment
5. Design Agreement – O’Dell Engineering, Inc.
6. Grant Contract – César E. Chavez Park Renovation Project DocuSign Envelope ID: 0CEB72C3-1D00-43BF-8241-67C777E16FFF #7..
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