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www.modestogov.com
AGENDA
City of Modesto
FINANCE COMMITTEE / COUNCIL WORKSHOP
Room 2001-40 Del Puerto Room
Tenth Street Place, 1010 10th Street
Modesto, California
Monday, August 21, 2023 at 4:00 PM
Roll Call: David Wright, Chair
Rosa Escutia-Braaton, Vice-Chair
Nick Bavaro, Member
Alternates: Eric Alvarez, Jeremiah Williams, Chris Ricci, Sue Zwahlen “Wordly” can translate into 25+ different languages! To access written translation during the meeting, please scan the QR Code or click this link https://attend.wordly.ai/join/RJDY-6364.
"Wordly" puede traducir a más de 25 idiomas diferentes! Para acceder a la traducción durante la reunión, por favor escanee el código QR o haga clic en el enlace https://attend.wordly.ai/join/RJDY-6364.
THIS MEETING WILL BE PHYSICALLY OPEN TO THE PUBLIC AND BY ZOOM
VIDEO CONFERENCING AND TELEPHONE
Effective March 1, 2023, if a technical issue arises with Zoom or the phone dial-in option, the Committee meeting will continue unless the meeting is being held pursuant to the provisions of Assembly Bill 2449. Alternative viewing options are listed below and the meeting is physically open to the public.
You may observe a livestream of the meeting at http://media.modestogov.com. You may also participate in the meeting as indicated below.
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PARTICIPATING IN CITY COUNCIL COMMITTEE MEETINGS
As a courtesy, the City of Modesto is providing alternatives to view Council Committee meetings and provide public comments. If you wish to make either a general public comment or to comment on a specific agenda item, you may use one of the following options:
SUBMITTING COMMENTS BY E-MAIL
Written comments may be submitted via email to: [email protected] (include Agenda Item Number in the subject line). All comments will be shared with the Committee Members and placed in the record, but will not be read aloud during the meeting. Written comments must be received two hours before the meeting.
VIRTUAL PARTICIPATION BY ZOOM VIDEO
CONFERENCING AND TELEPHONE
Joining the Committee meeting via Zoom
The City of Modesto is now offering the ability to view and participate in Committee meetings via telephonic conferencing via “Zoom” video conferencing computer technology. The meeting may be accessed through the use of Zoom using the following options:
Enter the following link into an Internet Browser
https://us02web.zoom.us/j/86945970570,
Enter the following link into an Internet Browser https://zoom.us/ and using the Webinar ID 869 4597 0570
Passcode 84326
To use Zoom, please visit: https://zoom.us/ and either sign-up for a free Zoom account or continue as a guest. Once you have downloaded the app onto your mobile device, joined from your web browser, or downloaded the Zoom software on your computer you will be ready for the upcoming Committee meeting.
Joining the Committee meeting via Telephone
If you don’t have a smart phone or computer to access the meeting via Zoom, you can participate by phone, by calling 1-877-853-5257 (Toll Free) or 1-888-475-4499 (Toll Free) and enter the Webinar ID 869 4597 0570 Passcode 84326
Providing Public Comment on Zoom and by Telephone
The Committee Chairman will request public comment during the Public Comment periods on the meeting agendas and during each Regular Calendar Item on the Committee Agenda. Once the Chairman has announced the public comment period, please do one of the following.
USING A COMPUTER OR SMART PHONE APP:
Click on the “Raise Hand” feature in the webinar controls. This will notify City staff that you have raised your hand.
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City staff will unmute your microphone when it is your turn to provide public comment.
A prompt will appear to confirm you would like to be unmuted and then you will have three minutes to provide public comment.
Once your public comment has ended, you will be muted again.
USING A REGULAR PHONE (not using a computer or smart phone APP):
Dial *9 (star 9), this will notify City staff that you have “raised your hand” for public comment.
City staff will unmute your microphone when it is your turn to provide public comment.
You will hear “you are unmuted” and then you will have three minutes to provide public comment.
Once your public comment has ended, you will be muted again. If your phone is unmuted, and you are unable to be heard, the host may ask that you Dial *6 to toggle mute on/off in Zoom.
Additional Zoom resources/support
Please visit Zoom’s website support page on helpful tips to prepare for the meeting:
https://support.zoom.us/hc/en-us/categories/201146643
Council has not delegated directive or final approval authority to the Committees. Committee actions are recommendations to the full City Council, not final decisions on an issue.
PUBLIC COMMENTS
Please refer to special public comment instructions above.
Three-minute time limit per speaker.
Only interested persons in the audience may present these matters. Under State law, Committee Members may respond to matters being presented under this item only as follows:
a. Briefly respond to statements made or questions raised. b. Ask a question for clarification.
c. Provide a reference to staff or other resources for factual information. d. Request staff to report back at a subsequent meeting. e. Finally, a Committee Member or the Committee itself may take action to direct staff to place a matter of business on a future agenda.
CONSENT ITEMS – ROLL CALL VOTE REQUIRED:
Information concerning the consent items listed below has been forwarded to each Committee Member prior to this meeting for study. Unless some member of the audience or Committee Member has a question concerning an item and asks that it be withdrawn from the consent list, the Committee approves the items at one time. The action taken by the Committee in approving consent items is set forth in the explanation of this individual item. - 4 -
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Any and all of the following agenda items are subject to action by the Modesto City Council.
This Agenda is on file at the Modesto-Stanislaus Library Reference Room, 1500 I Street, Modesto, in the City Clerk’s Office, Sixth Floor, 10th Street Place, and is available on the City’s Web site at www.modestogov.com.
In accordance with the requirements of Title II of the Americans with Disabilities Act (“ADA”) of 1990, the Fair Employment & Housing Act (“FEHA”), the Rehabilitation Act of 1973 (as amended), Government Code section 11135 and other applicable codes, the City of Modesto (“City”) will not discriminate against individuals on the basis of disability in the City’s services, programs, or activities. For more information, please visit the City of Modesto website at https://www.modestogov.com/865/Americans-with-Disabilities-Act-ADA In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk (209) 577-5396. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CONSENT
An item may be removed from consent and discussed at the request of an audience member or Committee Member.
Consent
1. Consider the recommended Budget Adjustments to Fiscal Year 2022-23 and Fiscal Year 2023-24 Annual Operating and Capital Improvement Program Budgets and forwarding to Council for approval. (Funding Source: Various Funds) Motion recommending the Budget Adjustments to Fiscal Year 2022-23 and Fiscal Year 2023-24 Annual Operating and Capital Improvement Program Budgets and forwarding to Council for approval.
BUDGET; Steve Christensen, 209-577-5390, [email protected] Consent
2. Consider Agreements for Rental Fleet Services with Herc Rentals, Modesto, California (CA), Holt of California, Salida, California and United Rentals, Modesto, California for a total amount not to exceed $2,000,000 over five years and forwarding to Council for approval. (Funding Source: Various Funds)
Motion recommending Agreements with Herc Rentals, Modesto, CA, Caterpillar Inc, Deerfield, IL with Holt of CA, Salida, CA being the Rental Facilitator, and United Rentals, Modesto, CA, by utilizing the Competitive Bid Process with OMNIA Partners and Sourcewell, for Rental Fleet Services for a one-year Agreement with four one-year extension options, for an annual estimated amount of $400,000 and a total amount not to exceed $2,000,000 over five years; and forwarding to Council for approval.
FINANCE DEPARTMENT; Dianne Love, 209-571-5164, [email protected] - 5 -
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Consent
3. Consider the Purchasing Agreement for Janitorial Supplies to Central Sanitary Supply doing business as (dba) BradyIFS, Las Vegas, NV, for a total amount not to exceed $733,326 and forwarding to Council for approval. (Funding Source: Various Funds) Motion recommending the Award of Bid and Purchasing Agreement for Janitorial Supplies to Central Sanitary Supply dba Brady IFS, Las Vegas, NV for a two year Agreement with three one-year extension options, for an annual estimated amount of $147,000 and a total amount not to exceed $733,326 over five years and forwarding to Council for approval.
FINANCE DEPARTMENT; Dianne Love, 209-571-5164, [email protected] Consent
4. Consider updates to the Change Order Approval Policy for the City of Modesto Capital Improvement Program (CIP) Projects and forwarding to Council for approval. (Funding Source: Capital Improvement Projects)
Motion recommending updates to the Change Order Approval Policy for the City of Modesto CIP Projects and forwarding to Council for approval.
FINANCE DEPARTMENT; Dianne Love, 209-571-5164, [email protected] Consent
5. Consider a report detailing City personal property sold, donated, or disposed of during Fiscal Year 2022-23 and forwarding to Council for approval. (Funding Source: Various Funds)
Motion recommending a report detailing City personal property sold, donated, or disposed of during Fiscal Year 2022-23 and forwarding to Council for approval.
FINANCE DEPARTMENT; Vanessa Ferrel, 209-571-5174, [email protected] Consent
6. Consider a report on Fiscal Year 2022-2023 Unclaimed Funds of $11,601 that can be transferred to the General Fund and forwarding to Council for approval. (Funding Source: General Fund)
Motion recommending a report on Fiscal Year 2022-2023 Unclaimed Funds of $11,601 that can be transferred to the General Fund and forwarding to Council for approval.
FINANCE DEPARTMENT; Vanessa Ferrel, 209-571-5174, [email protected] Consent
7. Consider the Fiscal Year 2022-23 Write-Off and Adjustments Reports through Fiscal Year-End June 30, 2023, in the total amount of $1,310,155 and forwarding to Council for approval. (Funding Source: Various Funds)
Motion recommending acceptance of the Fiscal Year 2022-23 Write-Off and Adjustments Reports through Fiscal Year-End June 30, 2023 in the total amount of $1,310,155 and forwarding to Council for approval.
FINANCE DEPARTMENT; Vanessa Ferrel, 209-571-5174, [email protected] - 6 -
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Consent
8. Consider a Third Amendment to the Agreement with Employee Relations, Glendale, CA to conduct Pre-Employment Background Checks for a revised Agreement total amount not to exceed $64,900 and forwarding to Council for approval. (Funding Source: Various Funds)
Motion recommending a Third Amendment to the Agreement with Employee Relations, Glendale, CA for conducting Pre-Employment Background Checks to increase the not to exceed amount by $15,000 from $49,900 to a new total amount of $64,900 and forwarding to Council for approval.
HUMAN RESOURCES; Christina Alger, 209-571-5126, [email protected] Consent
9. Consider Agreements for Executive Level Recruitment Services with Ralph Andersen & Associates, Rocklin, CA; CPS HR Consulting, Inc. Sacramento, CA; GVP Ventures, Inc. dba Bob Murray and Associates, Roseville, CA; Koff and Associates, a Gallagher Company, Berkeley, CA; and Neher and Associates, Sacramento, CA in a total amount between all Agreements combined not to exceed $343,000 over five years and forwarding to Council for approval. (Funding Source: Various Funds) Motion recommending the Agreements for Executive Level Recruitment Services to Ralph Andersen & Associates, Rocklin, CA; CPS HR Consulting, Inc. Sacramento, CA; GVP Ventures, Inc. dba Bob Murray and Associates, Roseville, CA; Koff and Associates, a Gallagher Company, Berkeley, CA; and Neher and Associates, Sacramento, CA to conduct Citywide Executive Level Recruitment Services, on an as needed basis, for a two year Agreement with three one-year extension options, at the sole discretion of the City, for an annual estimated average amount of $81,366 in an amount not to exceed $343,000 over five years for the combined total of all Agreements and forwarding to Council for approval.
HUMAN RESOURCES; Christina Alger, 209-571-5126, [email protected] Consent
10. Consider an Agreement for Building Intrusion Alarm Services to Audeamus DBA Sebastian, Fresno, CA, for a total amount not to exceed $83,998 over five years and forwarding to Council for approval. (Funding Source: Building Maintenance Fund) Motion recommending the Award of Bid and Agreement for Building Intrusion Alarm Services to Audeamus DBA Sebastian, Fresno, CA, for a two-year Agreement with three one-year extension options, for an annual estimated amount of $33,149 for the first year and a total amount not to exceed $83,998 over five years, with any new site additions, removals, or substantive service changes to be authorized by the Director of Finance, or her designee, and forwarding to Council for approval.
PUBLIC WORKS; Patrick Crowley, 209-342-2274, [email protected] - 7 -
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Consent
11. Consider the submittal of application(s) to Federal, State, and Local agencies or organizations for applicable Solid Waste and Compost Grants and forwarding to Council for approval. (Funding Source: Not Applicable)
Motion recommending the submittal of application(s) to Federal, State, and Local agencies or organizations for applicable Solid Waste and Compost Grants, and authorizing the City Manager, or his designee, to sign Grant Applications and related forms, and forwarding to Council for approval.
PUBLIC WORKS; Rosene Nguyen, 209-577-5453, [email protected] Consent
12. Consider the Submittal of Application(s) to Waste Tire Program Grants offered by the California Department of Resources Recycling and Recovery and forwarding to Council for approval. (Funding Source: Not Applicable)
Motion recommending the Submittal of Application(s) to Waste Tire Program Grants offered by the California Department of Resources Recycling and Recovery, and authorizing the City Manager, or his designee, to sign Grant Applications and related forms, and forwarding to Council for approval.
PUBLIC WORKS; Rosene Nguyen, 209-577-5453, [email protected] Consent
13. Consider the Award of Bid for Painting Services to HB Restoration, Rio Linda, CA at the Modesto City-County Airport for a two-year Agreement with three one-year extensions options, for an annual estimated amount of $50,000 and a total amount not to exceed $250,000 over five years and forwarding to Council for approval. (Funding Source: Stanislaus County Aircraft Tax Fund)
Motion recommending the Award of Bid and Agreement for Painting Services to HB Restoration, Rio Linda, CA, for a two-year Agreement with three oneyear extensions options, for an annual estimated amount of $50,000 and a total amount not to exceed $250,000 over five years, and approving the City Manager, or his designee, to sign the Agreement and forwarding to Council for approval.
PUBLIC WORKS; Gabe da Silva, 209-577-5319, [email protected] Consent
14. Consider a report on the upcoming Regional Water Recycling Facility - Sutter Campus Parking Lot and Security Upgrade Construction Project and forwarding to Council for approval. (Funding Source: Wastewater Fund)
Motion recommending the approval of a report on the upcoming Regional Water Recycling Facility - Sutter Campus Parking Lot and Security Upgrade Construction Project and forwarding to Council for approval.
UTILITIES; Cristian Ciotau, 209-577-5260, [email protected] - 8 -
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NEW BUSINESS
15. Consider the Annual Investment Report for Fiscal Year 2022-2023 and forwarding to Council for approval. (Funding Source: Various Funds)
Motion recommending the Annual Investment Report for Fiscal Year 2022- 2023 and forwarding to Council for approval.
FINANCE DEPARTMENT; Calogero Maniscalco, 209-577-5219,
[email protected]
16. Consider an Agreement with HDR Engineering, Inc., of Folsom, CA to complete assigned work and to gain regulatory compliance for the Carpenter Road Landfill, Modesto California for a total amount not to exceed $271,700 over a five-year period and forwarding to Council for approval. (Funding Source: Carpenter Road Landfill) Motion recommending the Award of Proposal and Agreement with HDR Engineering, Inc., of Folsom, CA to complete assigned work and to gain regulatory compliance for the Carpenter Road Landfill located off of Carpenter Road and Robertson Road, Modesto, California for a total amount not to exceed $271,700 over a five-year period and forwarding to Council for approval.
PUBLIC WORKS; Rosene Nguyen, 209-577-5453, [email protected]
17. Consider the Earth Day in the Park Event Fee Schedule and forwarding to Council for approval. (Funding Source: Solid Waste Fund)
Motion recommending the Earth Day in the Park Event Fee Schedule, authorizing the Public Works Director, or his designee, to negotiate and establish fees, and forwarding to Council for approval.
PUBLIC WORKS; Rosene Nguyen, 209-577-5453, [email protected]
ADJOURNMENT
Posted pursuant to Government Code Section 54954.2 on the bulletin board at Tenth Street Place on at by
date time signature