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8/21/2023 4:00:00 PM
www.modestogov.com
MINUTES
City of Modesto
FINANCE COMMITTEE / COUNCIL WORKSHOP
Room 2001-40 Del Puerto Room
Tenth Street Place, 1010 10th Street
Modesto, California
Monday, August 21, 2023 at 4:00 PM
Roll Call: Present: Member Bavaro, Vice-Chair Escutia-Braaton, and Chair Wright
Absent: None
Also Present: None
PUBLIC COMMENTS
None
CONSENT ITEMS – ROLL CALL VOTE REQUIRED:
ACTION CONSENT ITEM 1-14 (Escutia-Braaton/Bavaro; 3/0)
CONSENT
Consent
1. Consider the recommended Budget Adjustments to Fiscal Year 2022-23 and Fiscal Year 2023-24 Annual Operating and Capital Improvement Program Budgets and forwarding to Council for approval. (Funding Source: Various Funds) Motion recommending the Budget Adjustments to Fiscal Year 2022-23 and Fiscal Year 2023-24 Annual Operating and Capital Improvement Program Budgets and forwarding to Council for approval.
BUDGET; Steve Christensen, 209-577-5390, [email protected] ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion recommending the Budget Adjustments to Fiscal Year 2022-23 and Fiscal Year 2023-24 Annual Operating and Capital Improvement Program Budgets and forwarding to Council for approval. - 2 -
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Consent
2. Consider Agreements for Rental Fleet Services with Herc Rentals, Modesto, California (CA), Holt of California, Salida, California and United Rentals, Modesto, California for a total amount not to exceed $2,000,000 over five years and forwarding to Council for approval. (Funding Source: Various Funds)
Motion recommending Agreements with Herc Rentals, Modesto, CA, Caterpillar Inc, Deerfield, IL with Holt of CA, Salida, CA being the Rental Facilitator, and United Rentals, Modesto, CA, by utilizing the Competitive Bid Process with OMNIA Partners and Sourcewell, for Rental Fleet Services for a one-year Agreement with four one-year extension options, for an annual estimated amount of $400,000 and a total amount not to exceed $2,000,000 over five years; and forwarding to Council for approval.
FINANCE DEPARTMENT; Dianne Love, 209-571-5164, [email protected] ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion recommending Agreements with Herc Rentals, Modesto, CA, Caterpillar Inc, Deerfield, IL with Holt of CA, Salida, CA being the Rental Facilitator, and United Rentals, Modesto, CA, by utilizing the Competitive Bid Process with OMNIA Partners and Sourcewell, for Rental Fleet Services for a one-year Agreement with four one-year extension options, for an annual estimated amount of $400,000 and a total amount not to exceed $2,000,000 over five years; and forwarding to Council for approval.
Consent
3. Consider the Purchasing Agreement for Janitorial Supplies to Central Sanitary Supply doing business as (dba) BradyIFS, Las Vegas, NV, for a total amount not to exceed $733,326 and forwarding to Council for approval. (Funding Source: Various Funds) Motion recommending the Award of Bid and Purchasing Agreement for Janitorial Supplies to Central Sanitary Supply dba Brady IFS, Las Vegas, NV for a two year Agreement with three one-year extension options, for an annual estimated amount of $147,000 and a total amount not to exceed $733,326 over five years and forwarding to Council for approval.
FINANCE DEPARTMENT; Dianne Love, 209-571-5164, [email protected] ACTION: (Escutia-Braaton/Bavaro; 3/0) recommending the Award of Bid and Purchasing Agreement for Janitorial Supplies to Central Sanitary Supply dba Brady IFS, Las Vegas, NV for a two year Agreement with three one-year extension options, for an annual estimated amount of $147,000 and a total amount not to exceed $733,326 over five years and forwarding to Council for approval.
Consent
4. Consider updates to the Change Order Approval Policy for the City of Modesto Capital Improvement Program (CIP) Projects and forwarding to Council for approval. (Funding Source: Capital Improvement Projects)
Motion recommending updates to the Change Order Approval Policy for the City of Modesto CIP Projects and forwarding to Council for approval.
FINANCE DEPARTMENT; Dianne Love, 209-571-5164, [email protected] - 3 -
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ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion recommending updates to the Change Order Approval Policy for the City of Modesto CIP Projects and forwarding to Council for approval.
Consent
5. Consider a report detailing City personal property sold, donated, or disposed of during Fiscal Year 2022-23 and forwarding to Council for approval. (Funding Source: Various Funds)
Motion recommending a report detailing City personal property sold, donated, or disposed of during Fiscal Year 2022-23 and forwarding to Council for approval.
FINANCE DEPARTMENT; Vanessa Ferrel, 209-571-5174, [email protected] ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion recommending a report detailing City personal property sold, donated, or disposed of during Fiscal Year 2022-23 and forwarding to Council for approval.
Consent
6. Consider a report on Fiscal Year 2022-2023 Unclaimed Funds of $11,601 that can be transferred to the General Fund and forwarding to Council for approval. (Funding Source: General Fund)
Motion recommending a report on Fiscal Year 2022-2023 Unclaimed Funds of $11,601 that can be transferred to the General Fund and forwarding to Council for approval.
FINANCE DEPARTMENT; Vanessa Ferrel, 209-571-5174, [email protected] ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion recommending a report on Fiscal Year 2022-2023 Unclaimed Funds of $11,601 that can be transferred to the General Fund and forwarding to Council for approval.
Consent
7. Consider the Fiscal Year 2022-23 Write-Off and Adjustments Reports through Fiscal Year-End June 30, 2023, in the total amount of $1,310,155 and forwarding to Council for approval. (Funding Source: Various Funds)
Motion recommending acceptance of the Fiscal Year 2022-23 Write-Off and Adjustments Reports through Fiscal Year-End June 30, 2023 in the total amount of $1,310,155 and forwarding to Council for approval.
FINANCE DEPARTMENT; Vanessa Ferrel, 209-571-5174, [email protected] ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion recommending acceptance of the Fiscal Year 2022-23 Write-Off and Adjustments Reports through Fiscal Year-End June 30, 2023 in the total amount of $1,310,155 and forwarding to Council for approval. - 4 -
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Consent
8. Consider a Third Amendment to the Agreement with Employee Relations, Glendale, CA to conduct Pre-Employment Background Checks for a revised Agreement total amount not to exceed $64,900 and forwarding to Council for approval. (Funding Source: Various Funds)
Motion recommending a Third Amendment to the Agreement with Employee Relations, Glendale, CA for conducting Pre-Employment Background Checks to increase the not to exceed amount by $15,000 from $49,900 to a new total amount of $64,900 and forwarding to Council for approval.
HUMAN RESOURCES; Christina Alger, 209-571-5126, [email protected] ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion recommending a Third Amendment to the Agreement with Employee Relations, Glendale, CA for conducting PreEmployment Background Checks to increase the not to exceed amount by $15,000 from $49,900 to a new total amount of $64,900 and forwarding to Council for approval.
Consent
9. Consider Agreements for Executive Level Recruitment Services with Ralph Andersen & Associates, Rocklin, CA; CPS HR Consulting, Inc. Sacramento, CA; GVP Ventures, Inc. dba Bob Murray and Associates, Roseville, CA; Koff and Associates, a Gallagher Company, Berkeley, CA; and Neher and Associates, Sacramento, CA in a total amount between all Agreements combined not to exceed $343,000 over five years and forwarding to Council for approval. (Funding Source: Various Funds) Motion recommending the Agreements for Executive Level Recruitment Services to Ralph Andersen & Associates, Rocklin, CA; CPS HR Consulting, Inc. Sacramento, CA; GVP Ventures, Inc. dba Bob Murray and Associates, Roseville, CA; Koff and Associates, a Gallagher Company, Berkeley, CA; and Neher and Associates, Sacramento, CA to conduct Citywide Executive Level Recruitment Services, on an as needed basis, for a two year Agreement with three one-year extension options, at the sole discretion of the City, for an annual estimated average amount of $81,366 in an amount not to exceed $343,000 over five years for the combined total of all Agreements and forwarding to Council for approval.
HUMAN RESOURCES; Christina Alger, 209-571-5126, [email protected] ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion recommending the Agreements for Executive Level Recruitment Services to Ralph Andersen & Associates, Rocklin, CA; CPS HR Consulting, Inc. Sacramento, CA; GVP Ventures, Inc. dba Bob Murray and Associates, Roseville, CA; Koff and Associates, a Gallagher Company, Berkeley, CA; and Neher and Associates, Sacramento, CA to conduct Citywide Executive Level Recruitment Services, on an as needed basis, for a two year Agreement with three oneyear extension options, at the sole discretion of the City, for an annual estimated average amount of $81,366 in an amount not to exceed $343,000 over five years for the combined total of all Agreements and forwarding to Council for approval. - 5 -
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Consent
10. Consider an Agreement for Building Intrusion Alarm Services to Audeamus DBA Sebastian, Fresno, CA, for a total amount not to exceed $83,998 over five years and forwarding to Council for approval. (Funding Source: Building Maintenance Fund) Motion recommending the Award of Bid and Agreement for Building Intrusion Alarm Services to Audeamus DBA Sebastian, Fresno, CA, for a two-year Agreement with three one-year extension options, for an annual estimated amount of $33,149 for the first year and a total amount not to exceed $83,998 over five years, with any new site additions, removals, or substantive service changes to be authorized by the Director of Finance, or her designee, and forwarding to Council for approval.
PUBLIC WORKS; Patrick Crowley, 209-342-2274, [email protected] ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion recommending the Award of Bid and Agreement for Building Intrusion Alarm Services to Audeamus DBA Sebastian, Fresno, CA, for a two-year Agreement with three one-year extension options, for an annual estimated amount of $33,149 for the first year and a total amount not to exceed $83,998 over five years, with any new site additions, removals, or substantive service changes to be authorized by the Director of Finance, or her designee, and forwarding to Council for approval.
Consent
11. Consider the submittal of application(s) to Federal, State, and Local agencies or organizations for applicable Solid Waste and Compost Grants and forwarding to Council for approval. (Funding Source: Not Applicable)
Motion recommending the submittal of application(s) to Federal, State, and Local agencies or organizations for applicable Solid Waste and Compost Grants, and authorizing the City Manager, or his designee, to sign Grant Applications and related forms, and forwarding to Council for approval.
PUBLIC WORKS; Rosene Nguyen, 209-577-5453, [email protected] ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion recommending the submittal of application(s) to Federal, State, and Local agencies or organizations for applicable Solid Waste and Compost Grants, and authorizing the City Manager, or his designee, to sign Grant Applications and related forms, and forwarding to Council for approval.
Consent
12. Consider the Submittal of Application(s) to Waste Tire Program Grants offered by the California Department of Resources Recycling and Recovery and forwarding to Council for approval. (Funding Source: Not Applicable)
Motion recommending the Submittal of Application(s) to Waste Tire Program Grants offered by the California Department of Resources Recycling and Recovery, and authorizing the City Manager, or his designee, to sign Grant Applications and related forms, and forwarding to Council for approval.
PUBLIC WORKS; Rosene Nguyen, 209-577-5453, [email protected] - 6 -
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ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion recommending the Submittal of Application(s) to Waste Tire Program Grants offered by the California Department of Resources Recycling and Recovery, and authorizing the City Manager, or his designee, to sign Grant Applications and related forms, and forwarding to Council for approval.
Consent
13. Consider the Award of Bid for Painting Services to HB Restoration, Rio Linda, CA at the Modesto City-County Airport for a two-year Agreement with three one-year extensions options, for an annual estimated amount of $50,000 and a total amount not to exceed $250,000 over five years and forwarding to Council for approval. (Funding Source: Stanislaus County Aircraft Tax Fund)
Motion recommending the Award of Bid and Agreement for Painting Services to HB Restoration, Rio Linda, CA, for a two-year Agreement with three oneyear extensions options, for an annual estimated amount of $50,000 and a total amount not to exceed $250,000 over five years, and approving the City Manager, or his designee, to sign the Agreement and forwarding to Council for approval.
PUBLIC WORKS; Gabe da Silva, 209-577-5319, [email protected] ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion recommending the Award of Bid and Agreement for Painting Services to HB Restoration, Rio Linda, CA, for a two-year Agreement with three one-year extensions options, for an annual estimated amount of $50,000 and a total amount not to exceed $250,000 over five years, and approving the City Manager, or his designee, to sign the Agreement and forwarding to Council for approval.
Consent
14. Consider a report on the upcoming Regional Water Recycling Facility - Sutter Campus Parking Lot and Security Upgrade Construction Project and forwarding to Council for approval. (Funding Source: Wastewater Fund)
Motion recommending the approval of a report on the upcoming Regional Water Recycling Facility - Sutter Campus Parking Lot and Security Upgrade Construction Project and forwarding to Council for approval.
UTILITIES; Cristian Ciotau, 209-577-5260, [email protected] ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion recommending the approval of a report on the upcoming Regional Water Recycling Facility - Sutter Campus Parking Lot and Security Upgrade Construction Project and forwarding to Council for approval.
NEW BUSINESS
15. Consider the Annual Investment Report for Fiscal Year 2022-2023 and forwarding to Council for approval. (Funding Source: Various Funds)
Motion recommending the Annual Investment Report for Fiscal Year 2022- 2023 and forwarding to Council for approval.
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FINANCE DEPARTMENT; Calogero Maniscalco, 209-577-5219,
[email protected]
ACTION: (Bavaro/Escutia-Braaton; 3/0) Motion recommending the Annual Investment Report for Fiscal Year 2022-2023 and forwarding to Council for approval.
16. Consider an Agreement with HDR Engineering, Inc., of Folsom, CA to complete assigned work and to gain regulatory compliance for the Carpenter Road Landfill, Modesto California for a total amount not to exceed $271,700 over a five-year period and forwarding to Council for approval. (Funding Source: Carpenter Road Landfill) Motion recommending the Award of Proposal and Agreement with HDR Engineering, Inc., of Folsom, CA to complete assigned work and to gain regulatory compliance for the Carpenter Road Landfill located off of Carpenter Road and Robertson Road, Modesto, California for a total amount not to exceed $271,700 over a five-year period and forwarding to Council for approval.
PUBLIC WORKS; Rosene Nguyen, 209-577-5453, [email protected] ACTION: (Bavaro/Escutia-Braaton; 3/0) Motion recommending the Award of Proposal and Agreement with HDR Engineering, Inc., of Folsom, CA to complete assigned work and to gain regulatory compliance for the Carpenter Road Landfill located off of Carpenter Road and Robertson Road, Modesto, California for a total amount not to exceed $271,700 over a five-year period and forwarding to Council for approval.
17. Consider the Earth Day in the Park Event Fee Schedule and forwarding to Council for approval. (Funding Source: Solid Waste Fund)
Motion recommending the Earth Day in the Park Event Fee Schedule, authorizing the Public Works Director, or his designee, to negotiate and establish fees, and forwarding to Council for approval.
PUBLIC WORKS; Rosene Nguyen, 209-577-5453, [email protected] ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion recommending the Earth Day in the Park Event Fee Schedule, authorizing the Public Works Director, or his designee, to negotiate and establish fees, and forwarding to Council for approval.
ADJOURNMENT
This meeting adjourned at 4:43p.m.
Attest: _________________________
Andrea Cook, Deputy City Clerk