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www.modestogov.com
AGENDA
City of Modesto
FINANCE COMMITTEE / COUNCIL WORKSHOP
Room 2001-40 Del Puerto Room
Tenth Street Place, 1010 10th Street
Modesto, California
Monday, September 25, 2023 at 4:00 PM
Roll Call: David Wright, Chair
Rosa Escutia-Braaton, Vice-Chair
Nick Bavaro, Member
Alternates: Eric Alvarez, Jeremiah Williams, Chris Ricci, Sue Zwahlen “Wordly” can translate into 25+ different languages! To access written translation during the meeting, please scan the QR Code or click this link https://attend.wordly.ai/join/RJDY-6364.
"Wordly" puede traducir a más de 25 idiomas diferentes! Para acceder a la traducción durante la reunión, por favor escanee el código QR o haga clic en el enlace https://attend.wordly.ai/join/RJDY-6364.
THIS MEETING WILL BE PHYSICALLY OPEN TO THE PUBLIC AND BY ZOOM
VIDEO CONFERENCING AND TELEPHONE
Effective March 1, 2023, if a technical issue arises with Zoom or the phone dial-in option, the Committee meeting will continue unless the meeting is being held pursuant to the provisions of Assembly Bill 2449. Alternative viewing options are listed below and the meeting is physically open to the public.
You may observe a livestream of the meeting at http://media.modestogov.com. You may also participate in the meeting as indicated below.
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PARTICIPATING IN CITY COUNCIL COMMITTEE MEETINGS
As a courtesy, the City of Modesto is providing alternatives to view Council Committee meetings and provide public comments. If you wish to make either a general public comment or to comment on a specific agenda item, you may use one of the following options:
SUBMITTING COMMENTS BY E-MAIL
Written comments may be submitted via email to: [email protected] (include Agenda Item Number in the subject line). All comments will be shared with the Committee Members and placed in the record, but will not be read aloud during the meeting. Written comments must be received two hours before the meeting.
VIRTUAL PARTICIPATION BY ZOOM VIDEO
CONFERENCING AND TELEPHONE
Joining the Committee meeting via Zoom
The City of Modesto is now offering the ability to view and participate in Committee meetings via telephonic conferencing via “Zoom” video conferencing computer technology. The meeting may be accessed through the use of Zoom using the following options:
Enter the following link into an Internet Browser
https://us02web.zoom.us/j/86945970570,
Enter the following link into an Internet Browser https://zoom.us/ and using the Webinar ID 869 4597 0570
Passcode 84326
To use Zoom, please visit: https://zoom.us/ and either sign-up for a free Zoom account or continue as a guest. Once you have downloaded the app onto your mobile device, joined from your web browser, or downloaded the Zoom software on your computer you will be ready for the upcoming Committee meeting.
Joining the Committee meeting via Telephone
If you don’t have a smart phone or computer to access the meeting via Zoom, you can participate by phone, by calling 1-877-853-5257 (Toll Free) or 1-888-475-4499 (Toll Free) and enter the Webinar ID 869 4597 0570 Passcode 84326
Providing Public Comment on Zoom and by Telephone
The Committee Chairman will request public comment during the Public Comment periods on the meeting agendas and during each Regular Calendar Item on the Committee Agenda. Once the Chairman has announced the public comment period, please do one of the following.
USING A COMPUTER OR SMART PHONE APP:
Click on the “Raise Hand” feature in the webinar controls. This will notify City staff that you have raised your hand.
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City staff will unmute your microphone when it is your turn to provide public comment.
A prompt will appear to confirm you would like to be unmuted and then you will have three minutes to provide public comment.
Once your public comment has ended, you will be muted again.
USING A REGULAR PHONE (not using a computer or smart phone APP):
Dial *9 (star 9), this will notify City staff that you have “raised your hand” for public comment.
City staff will unmute your microphone when it is your turn to provide public comment.
You will hear “you are unmuted” and then you will have three minutes to provide public comment.
Once your public comment has ended, you will be muted again. If your phone is unmuted, and you are unable to be heard, the host may ask that you Dial *6 to toggle mute on/off in Zoom.
Additional Zoom resources/support
Please visit Zoom’s website support page on helpful tips to prepare for the meeting:
https://support.zoom.us/hc/en-us/categories/201146643
Council has not delegated directive or final approval authority to the Committees. Committee actions are recommendations to the full City Council, not final decisions on an issue.
PUBLIC COMMENTS
Please refer to special public comment instructions above.
Three-minute time limit per speaker
Only interested persons in the audience may present these matters. Under State law, Committee Members may respond to matters being presented under this item only as follows:
a. Briefly respond to statements made or questions raised. b. Ask a question for clarification.
c. Provide a reference to staff or other resources for factual information. d. Request staff to report back at a subsequent meeting. e. Finally, a Committee Member or the Committee itself may take action to direct staff to place a matter of business on a future agenda.
CONSENT ITEMS – ROLL CALL VOTE REQUIRED:
Information concerning the consent items listed below has been forwarded to each Committee Member prior to this meeting for study. Unless some member of the audience or Committee Member has a question concerning an item and asks that it be withdrawn from the consent list, the Committee approves the items at one time. The action taken by the Committee in approving consent items is set forth in the explanation of this individual item. - 4 -
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Any and all of the following agenda items are subject to action by the Modesto City Council.
This Agenda is on file at the Modesto-Stanislaus Library Reference Room, 1500 I Street, Modesto, in the City Clerk’s Office, Sixth Floor, 10th Street Place, and is available on the City’s Web site at www.modestogov.com.
In accordance with the requirements of Title II of the Americans with Disabilities Act (“ADA”) of 1990, the Fair Employment & Housing Act (“FEHA”), the Rehabilitation Act of 1973 (as amended), Government Code section 11135 and other applicable codes, the City of Modesto (“City”) will not discriminate against individuals on the basis of disability in the City’s services, programs, or activities. For more information, please visit the City of Modesto website at https://www.modestogov.com/865/Americans-with-Disabilities-Act-ADA In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk (209) 577-5396. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CONSENT
An item may be removed from consent and discussed at the request of an audience member or Committee Member.
Consent
1. Consider the recommended Budget Adjustments to Fiscal Year 2023-24 Annual Operating and Capital Improvement Program Budgets; and forwarding to Council for approval. (Funding Source: Various Funds)
Motion recommending the Budget Adjustments to Fiscal Year 2023-24 Annual Operating and Capital Improvement Program Budgets; and forwarding to Council for approval.
BUDGET; Steve Christensen, 209-577-5390, [email protected] Consent
2. Consider an Agreement for Consultant Support with State Advocacy Services to Townsend Public Affairs, Newport Beach, CA, and Van Scoyoc and Associates, Washington, DC, for a combined total amount not to exceed $750,000 over five years and forwarding to Council for approval. (Funding Source: Various Funds) Motion recommending the Award of Proposals and Agreement for Consultant Support with State Advocacy Services to Townsend Public Affairs, Newport Beach, CA, for a two year Agreement with three one-year extension options, for an annual estimated amount of $60,000 and a total amount not to exceed $300,000 over five years, and approving the Award of Proposals and Agreement for Consultant Support with Federal Advocacy Services to Van Scoyoc and Associates, Washington, DC for a two year Agreement with three one-year extension options, for an annual estimated amount of $90,000 and for - 5 -
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a total amount not to exceed $450,000 over five years; and forwarding to Council for approval.
CITY MANAGER; Andrew Gonzales, 209-571-5809, [email protected] Consent
3. Consider an Agreement for Concrete Services with United Pavement Maintenance, Hughson, CA for a total amount not to exceed $2,350,000 for a one-year Agreement and forwarding to Council for approval. (Funding Source: Measure H, Water Fund and General Fund)
Motion recommending an Agreement with United Pavement Maintenance, Hughson, CA for a one-year agreement for a total amount not to exceed $2,350,000 and forwarding to Council for approval.
FINANCE DEPARTMENT; Dianne Love, 209-571-5164, [email protected] Consent
4. Consider the Agreement for Investment Advisory Services to PFM Asset Management, LLC, San Francisco, CA, for a total amount not to exceed $1,500,000 over five years and forwarding to Council for approval (Funding Source: Various Funds) Motion recommending an Agreement for Investment Advisory Services to PFM Asset Management, LLC, San Francisco, CA, by utilizing the Competitive Bid Process from the City of Redwood City, CA for a two-year Agreement with three one-year extension options, for an annual estimated amount $300,000 and a total amount not to exceed $1,500,000 over five years; and forwarding to Council for approval.
FINANCE DEPARTMENT; Dianne Love, 209-571-5164, [email protected] Consent
5. Consider the Second Amendment for Fleet Tire Purchases with McCoy Truck Tire, Modesto, CA and Valley Tire, Modesto, CA to increase the Agreement to a revised total amount of $2,170,000 and forwarding to Council for approval. (Funding Source:
Fleet Fund)
Motion recommending a Second Amendment for Fleet Tire Purchases with McCoy Truck Tire, Modesto, CA and Valley Tire, Modesto, CA to increase the Agreement amount by $400,000 to a revised total amount of $2,170,000 through the term of the agreement and extending the term date from October 22, 2023, to October 22, 2024, and forwarding to Council for approval.
FINANCE DEPARTMENT; Dianne Love, 209-571-5164, [email protected] Consent
6. Consider the First Amendment with West Coast Door and Gate for On-call Commercial Roll-up Door Maintenance and Repair Services to a revised total amount of $236,000 and utilizing the Year 5 extension option, revising the Term of the Agreement from December 2, 2023 to December 2, 2024 and forwarding to Council for approval. (Funding Source: General Fund)
Motion recommending a First Amendment increasing the Agreement amount with West Coast Door and Gate, for the On-call Commercial Roll-up Door - 6 -
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Maintenance and Repair Services by $66,000 from $170,000 to a revised total amount of $236,000 and utilizing the Year 5 extension option, revising the Term of the Agreement from December 2, 2023 to December 2, 2024 and forwarding to Council for approval.
FIRE DEPARTMENT; Kevin Wise, 209-572-9590, [email protected] Consent
7. Consider an Engineering Services Agreement with Carollo Engineers, Inc. of Walnut Creek, CA, for the Sewer Trunk Rehabilitation on Grimes, Mercy & Woodland Ave Project, in an amount not to exceed $1,540,000 and forwarding to Council for approval. (Funding Source: Wastewater Fund)
Motion recommending an Engineering Services Agreement with Carollo Engineers, Inc., of Walnut Creek, CA, for the Sewer Trunk Rehabilitation on Grimes, Mercy & Woodland Ave Project in the amount of $1,400,000 for the identified scope of services, plus $140,000 in additional services, if needed, for a total amount not to exceed $1,540,000 and forwarding to Council for approval.
UTILITIES; Cristian Ciotau, 209-577-5260, [email protected] Consent
8. Consider the submission of a Financial Assistance Application with the California State Water Resources Control Board to connect existing septic systems to the City of Modesto’s sanitary sewer system and forwarding to Council for approval. (Funding Source: Wastewater Fund)
Motion recommending the submission of a Financial Assistance Application to the California State Water Resources Control Board to fund the planning, design and construction of the Septic to Sewer Project and forwarding to Council for approval.
UTILITIES; Miguel Alvarez, 209-577-5348, [email protected]
UNFINISHED BUSINESS
9. Consider the First Amendment to the Purchasing Agreement with Ferguson Waterworks, Modesto CA, Iconix Waterworks, McClellan CA, and American AVK, Minden NV for concrete boxes, covers, valves hydrants and fittings to a revised total amount not to exceed $8,700,000 over five years and forwarding to Council for approval. (Funding Source: Water Fund)
Motion recommending the First Amendment to the Purchasing Agreement with Ferguson Waterworks, Modesto CA, Iconix Waterworks, McClellan CA, and American AVK, Minden NV for concrete boxes, covers, valves hydrants and fittings increasing the annual estimated spending by $975,000 from $765,000 to a revised annual estimated spending of $1,740,000 and a revised total amount not to exceed $8,700,000 over five years and forwarding to Council for approval.
FINANCE DEPARTMENT; Dianne Love, 209-571-5164, [email protected] - 7 -
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NEW BUSINESS
10. Consider Agreements for Tree Pruning and Removal Services with West Coast Arborists, Inc., Anaheim, CA; Greentek Services, LLC, Oroville, CA, and Rumble Tree, Inc., Modesto, CA in a total amount between all Agreements combined not to exceed $10,320,000 over five years and forwarding to Council for approval. (Funding Source: Measure H and Various Other Funds)
Motion recommending the Agreements for Tree Pruning and Removal Services with West Coast Arborists, Inc., Anaheim, CA; Greentek Services, LLC, Oroville, CA, and Rumble Tree, Inc., Modesto, CA for Tree Pruning and Removal Services, on an as needed basis, for a two year Agreement with three one-year extension options, at the sole discretion of the City, for an annual estimated average amount of $2,064,000, and a total amount between all Agreements combined not to exceed $10,320,000 over five years and forwarding to Council for approval.
Motion recommending amending the Fiscal Year 2023-24 Annual Operating Expenditure Budget to increase the PW - Measure H - Community Forestry Cost Center (56041) in the Measure H Fund (0160) by $380,000 from unassigned carryover from Fiscal Year 2022-23 for the increase in the Tree Removal and Stump Grinding Services Agreement and forwarding to Council for approval.
PRN; Nathan Houx, 209-571-5526, [email protected]
11. Consider adopting a Parking Action Plan by Dixon Resources Unlimited, San Diego, CA for City of Modesto Downtown Parking Action Plan, and forwarding to Council for approval. (Funding Source: Not Applicable)
Motion recommending the adoption of the Parking Action Plan (Plan) by Dixon Resources Unlimited, (DIXON) San Diego, CA for City of Modesto Downtown Parking Action Plan, and forwarding to Council for approval.
PUBLIC WORKS; Patrick Crowley, 209-342-2274, [email protected]
ADJOURNMENT
Posted pursuant to Government Code Section 54954.2 on the bulletin board at Tenth Street Place on at by
date time signature