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www.modestogov.com
MINUTES
City of Modesto
FINANCE COMMITTEE / COUNCIL WORKSHOP
Room 2001-40 Del Puerto Room Tenth Street Place, 1010 10th Street Modesto, California Tenth Street Place, 1010 10th Street
Modesto, California
Monday, September 25, 2023 at 4:00 PM
Roll Call: Present: Member Bavaro, Vice-Chair Escutia-Braaton, and Chair Wright
Absent: None
Also Present: Member Ricci
PUBLIC COMMENTS
None.
CONSENT ITEMS – ROLL CALL VOTE REQUIRED:
ACTION CONSENT ITEM 1, 3-8 (Escutia-Braaton/Bavaro; 3/0)
CONSENT
Consent
1. Consider the recommended Budget Adjustments to Fiscal Year 2023-24 Annual Operating and Capital Improvement Program Budgets; and forwarding to Council for approval. (Funding Source: Various Funds)
Motion recommending the Budget Adjustments to Fiscal Year 2023-24 Annual Operating and Capital Improvement Program Budgets; and forwarding to Council for approval.
BUDGET; Steve Christensen, 209-577-5390, [email protected] ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion recommending the Budget Adjustments to Fiscal Year 2023-24 Annual Operating and Capital Improvement Program Budgets; and forwarding to Council for approval. - 2 -
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Removed from Consent
Consent
2. Consider an Agreement for Consultant Support with State Advocacy Services to Townsend Public Affairs, Newport Beach, CA, and Van Scoyoc and Associates, Washington, DC, for a combined total amount not to exceed $750,000 over five years and forwarding to Council for approval. (Funding Source: Various Funds) Motion recommending the Award of Proposals and Agreement for Consultant Support with State Advocacy Services to Townsend Public Affairs, Newport Beach, CA, for a two year Agreement with three one-year extension options, for an annual estimated amount of $60,000 and a total amount not to exceed $300,000 over five years, and approving the Award of Proposals and Agreement for Consultant Support with Federal Advocacy Services to Van Scoyoc and Associates, Washington, DC for a two year Agreement with three one-year extension options, for an annual estimated amount of $90,000 and for a total amount not to exceed $450,000 over five years; and forwarding to Council for approval.
CITY MANAGER; Andrew Gonzales, 209-571-5809, [email protected] ACTION: (Wright/Escutia-Braaton; 3/0) Motion recommending the Award of Proposals and Agreement for Consultant Support with State Advocacy Services to Townsend Public Affairs, Newport Beach, CA, for a two year Agreement with three one-year extension options, for an annual estimated amount of $60,000 and a total amount not to exceed $300,000 over five years, and approving the Award of Proposals and Agreement for Consultant Support with Federal Advocacy Services to Van Scoyoc and Associates, Washington, DC for a two year Agreement with three one-year extension options, for an annual estimated amount of $90,000 and for a total amount not to exceed $450,000 over five years; and forwarding to Council for approval.
Consent
3. Consider an Agreement for Concrete Services with United Pavement Maintenance, Hughson, CA for a total amount not to exceed $2,350,000 for a one-year Agreement and forwarding to Council for approval. (Funding Source: Measure H, Water Fund and General Fund)
Motion recommending an Agreement with United Pavement Maintenance, Hughson, CA for a one-year agreement for a total amount not to exceed $2,350,000 and forwarding to Council for approval.
FINANCE DEPARTMENT; Dianne Love, 209-571-5164, [email protected] ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion recommending an Agreement with United Pavement Maintenance, Hughson, CA for a one-year agreement for a total amount not to exceed $2,350,000 and forwarding to Council for approval.
Consent
4. Consider the Agreement for Investment Advisory Services to PFM Asset Management, LLC, San Francisco, CA, for a total amount not to exceed $1,500,000 over five years and forwarding to Council for approval (Funding Source: Various Funds) - 3 -
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Motion recommending an Agreement for Investment Advisory Services to PFM Asset Management, LLC, San Francisco, CA, by utilizing the Competitive Bid Process from the City of Redwood City, CA for a two-year Agreement with three one-year extension options, for an annual estimated amount $300,000 and a total amount not to exceed $1,500,000 over five years; and forwarding to Council for approval.
FINANCE DEPARTMENT; Dianne Love, 209-571-5164, [email protected] ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion recommending an Agreement for Investment Advisory Services to PFM Asset Management, LLC, San Francisco, CA, by utilizing the Competitive Bid Process from the City of Redwood City, CA for a two-year Agreement with three one-year extension options, for an annual estimated amount $300,000 and a total amount not to exceed $1,500,000 over five years; and forwarding to Council for approval.
Consent
5. Consider the Second Amendment for Fleet Tire Purchases with McCoy Truck Tire, Modesto, CA and Valley Tire, Modesto, CA to increase the Agreement to a revised total amount of $2,170,000 and forwarding to Council for approval. (Funding Source:
Fleet Fund)
Motion recommending a Second Amendment for Fleet Tire Purchases with McCoy Truck Tire, Modesto, CA and Valley Tire, Modesto, CA to increase the Agreement amount by $400,000 to a revised total amount of $2,170,000 through the term of the agreement and extending the term date from October 22, 2023, to October 22, 2024, and forwarding to Council for approval.
FINANCE DEPARTMENT; Dianne Love, 209-571-5164, [email protected] ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion recommending a Second Amendment for Fleet Tire Purchases with McCoy Truck Tire, Modesto, CA and Valley Tire, Modesto, CA to increase the Agreement amount by $400,000 to a revised total amount of $2,170,000 through the term of the agreement and extending the term date from October 22, 2023, to October 22, 2024, and forwarding to Council for approval.
Consent
6. Consider the First Amendment with West Coast Door and Gate for On-call Commercial Roll-up Door Maintenance and Repair Services to a revised total amount of $236,000 and utilizing the Year 5 extension option, revising the Term of the Agreement from December 2, 2023 to December 2, 2024 and forwarding to Council for approval. (Funding Source: General Fund)
Motion recommending a First Amendment increasing the Agreement amount with West Coast Door and Gate, for the On-call Commercial Roll-up Door Maintenance and Repair Services by $66,000 from $170,000 to a revised total amount of $236,000 and utilizing the Year 5 extension option, revising the Term of the Agreement from December 2, 2023 to December 2, 2024 and forwarding to Council for approval.
FIRE DEPARTMENT; Kevin Wise, 209-572-9590, [email protected] - 4 -
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ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion recommending a First Amendment increasing the Agreement amount with West Coast Door and Gate, for the On-call Commercial Roll-up Door Maintenance and Repair Services by $66,000 from $170,000 to a revised total amount of $236,000 and utilizing the Year 5 extension option, revising the Term of the Agreement from December 2, 2023 to December 2, 2024 and forwarding to Council for approval.
Consent
7. Consider an Engineering Services Agreement with Carollo Engineers, Inc. of Walnut Creek, CA, for the Sewer Trunk Rehabilitation on Grimes, Mercy & Woodland Ave Project, in an amount not to exceed $1,540,000 and forwarding to Council for approval. (Funding Source: Wastewater Fund)
Motion recommending an Engineering Services Agreement with Carollo Engineers, Inc., of Walnut Creek, CA, for the Sewer Trunk Rehabilitation on Grimes, Mercy & Woodland Ave Project in the amount of $1,400,000 for the identified scope of services, plus $140,000 in additional services, if needed, for a total amount not to exceed $1,540,000 and forwarding to Council for approval.
UTILITIES; Cristian Ciotau, 209-577-5260, [email protected] ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion recommending an Engineering Services Agreement with Carollo Engineers, Inc., of Walnut Creek, CA, for the Sewer Trunk Rehabilitation on Grimes, Mercy & Woodland Ave Project in the amount of $1,400,000 for the identified scope of services, plus $140,000 in additional services, if needed, for a total amount not to exceed $1,540,000 and forwarding to Council for approval.
Consent
8. Consider the submission of a Financial Assistance Application with the California State Water Resources Control Board to connect existing septic systems to the City of Modesto’s sanitary sewer system and forwarding to Council for approval. (Funding Source: Wastewater Fund)
Motion recommending the submission of a Financial Assistance Application to the California State Water Resources Control Board to fund the planning, design and construction of the Septic to Sewer Project and forwarding to Council for approval.
UTILITIES; Miguel Alvarez, 209-577-5348, [email protected] ACTION: (Escutia-Braaton/Bavaro; 3/0) Motion recommending the submission of a Financial Assistance Application to the California State Water Resources Control Board to fund the planning, design and construction of the Septic to Sewer Project and forwarding to Council for approval.
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UNFINISHED BUSINESS
9. Consider the First Amendment to the Purchasing Agreement with Ferguson Waterworks, Modesto CA, Iconix Waterworks, McClellan CA, and American AVK, Minden NV for concrete boxes, covers, valves hydrants and fittings to a revised total amount not to exceed $8,700,000 over five years and forwarding to Council for approval. (Funding Source: Water Fund)
Motion recommending the First Amendment to the Purchasing Agreement with Ferguson Waterworks, Modesto CA, Iconix Waterworks, McClellan CA, and American AVK, Minden NV for concrete boxes, covers, valves hydrants and fittings increasing the annual estimated spending by $975,000 from $765,000 to a revised annual estimated spending of $1,740,000 and a revised total amount not to exceed $8,700,000 over five years and forwarding to Council for approval.
FINANCE DEPARTMENT; Dianne Love, 209-571-5164, [email protected] ACTION: (Bavaro/Escutia-Braaton; 3/0) Motion recommending the First Amendment to the Purchasing Agreement with Ferguson Waterworks, Modesto CA, Iconix Waterworks, McClellan CA, and American AVK, Minden NV for concrete boxes, covers, valves hydrants and fittings increasing the annual estimated spending by $975,000 from $765,000 to a revised annual estimated spending of $1,740,000 and a revised total amount not to exceed $8,700,000 over five years and forwarding to Council for approval.
NEW BUSINESS
10. Consider Agreements for Tree Pruning and Removal Services with West Coast Arborists, Inc., Anaheim, CA; Greentek Services, LLC, Oroville, CA, and Rumble Tree, Inc., Modesto, CA in a total amount between all Agreements combined not to exceed $10,320,000 over five years and forwarding to Council for approval. (Funding Source: Measure H and Various Other Funds)
Motion recommending the Agreements for Tree Pruning and Removal Services with West Coast Arborists, Inc., Anaheim, CA; Greentek Services, LLC, Oroville, CA, and Rumble Tree, Inc., Modesto, CA for Tree Pruning and Removal Services, on an as needed basis, for a two year Agreement with three one-year extension options, at the sole discretion of the City, for an annual estimated average amount of $2,064,000, and a total amount between all Agreements combined not to exceed $10,320,000 over five years and forwarding to Council for approval.
Motion recommending amending the Fiscal Year 2023-24 Annual Operating Expenditure Budget to increase the PW - Measure H - Community Forestry Cost Center (56041) in the Measure H Fund (0160) by $380,000 from unassigned carryover from Fiscal Year 2022-23 for the increase in the Tree Removal and Stump Grinding Services Agreement and forwarding to Council for approval.
PRN; Nathan Houx, 209-571-5526, [email protected]
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ACTION: (Bavaro/Escutia-Braaton; 3/0) Motion recommending the Agreements for Tree Pruning and Removal Services with West Coast Arborists, Inc., Anaheim, CA; Greentek Services, LLC, Oroville, CA, and Rumble Tree, Inc., Modesto, CA for Tree Pruning and Removal Services, on an as needed basis, for a two year Agreement with three one-year extension options, at the sole discretion of the City, for an annual estimated average amount of $2,064,000, and a total amount between all Agreements combined not to exceed $10,320,000 over five years and forwarding to Council for approval.
ACTION: (Bavaro/Escutia-Braaton; 3/0) Motion recommending amending the Fiscal Year 2023-24 Annual Operating Expenditure Budget to increase the PW - Measure H - Community Forestry Cost Center (56041) in the Measure H Fund (0160) by $380,000 from unassigned carryover from Fiscal Year 2022-23 for the increase in the Tree Removal and Stump Grinding Services Agreement and forwarding to Council for approval.
11. Consider adopting a Parking Action Plan by Dixon Resources Unlimited, San Diego, CA for City of Modesto Downtown Parking Action Plan, and forwarding to Council for approval. (Funding Source: Not Applicable)
Motion recommending the adoption of the Parking Action Plan (Plan) by Dixon Resources Unlimited, (DIXON) San Diego, CA for City of Modesto Downtown Parking Action Plan, and forwarding to Council for approval.
PUBLIC WORKS; Patrick Crowley, 209-342-2274, [email protected] ACTION: (Escutia-Braaton/Bavaro; Wright No; 2/1) Motion to delay consideration of adopting a Parking Action Plan (Plan) by Dixon Resources Unlimited, (DIXON) San Diego, CA for City of Modesto Downtown Parking Action Plan and forwarding to Council for approval until the Council holds a workshop for further discussion of the Downtown Parking Action Plan.
ADJOURNMENT
This meeting adjourned at 5:48 p.m.
Attest: _________________________
Andrea Cook, Deputy City Clerk